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REVISED SYLLABUS

REPORT 191 (NATED)

MUNICIPAL ADMINISTRATION N6

REPUBLIC OF SOUTH AFRICA

CODE NUMBER: 21010086

IMPLEMENTATION DATE: JANUARY 2015

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CONTENTS

1. Aims 2. Duration of instruction 3. Evaluation 4. Semester mark 5. Examination 6. Pass requirements 7. General information 8. Learning content 9. Literature reference 10. Detailed syllabus

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MUNICIPAL ADMINISTRATION N6

1. AIMS 1.1 GENERAL AIMS

• To provide the student with a comprehensive representation of the South African municipal government system and the administrative processes involved in running a local authority.

• To enable the student to carry out the functions applicable to an administrative post in a municipal authority with confidence after completion of the necessary practical training in municipal administration.

• To provide students with the necessary knowledge of the management processes with specific reference to personnel administration and financial management in local authorities.

1.2 SPECIFIC AIMS

• To impart to the students knowledge of and skills in financial aspects in local authorities.

• To enable students to gain knowledge of and skill in the personnel matters as found in municipal authorities.

• To enable students to gain knowledge of and insight into the role played by key officials in Municipal Administration.

• To enable students to gain knowledge of and skill in the role played by the Municipal Manager in Municipal Administration and personnel administration on local level.

• To enable students to gain knowledge of and skill in public participation and public relations as applied in municipalities.

2. DURATION OF INSTRUCTION

Full time: A minimum of 5 hours per week per semester. Part time: A minimum of 3 hours per week per semester.

3. EVALUATION

Evaluation is conducted on a continuous basis by means of short classes and revision tests, formal tests, an internal semester test, practice orientated assignments and an external examination.

3.1 Internal evaluation 3.1.1 Classes and revision tests

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Short classes and revision tests are given on a regular basis and are aimed at rectifying problems before proceeding with new modules. Classes and revision tests can be short daily tests that take up a short time of each period, and are compiled and marked in accordance with the amount of work done in the module. Exercises done by students, as well as short assignments, can also be marked and can count towards the semester mark for class and revision tests.

3.1.2 Formal tests

In addition to the classes and revision tests, a formal test is conducted on completion of a module or work unit. These tests are compiled in the form of period or hour tests and are aimed at evaluating students’ knowledge on completion of module or work units.

3.1.3 Practice-orientated assignments

Students are given practice-orientated assignments and projects on completion of modules or units of work to evaluate whether they have mastered the practical component of Municipal Administration. Student performance with regard to zeal, punctuality in completing tasks or assignments, conscientiousness, interest, dedication, adaptability, etc. which should be gradually developed to facilitate entrance to the world of work, is also included. These marks, in relation to the weighted value of the indicated modules, form part of the final semester mark.

4. SEMESTER MARK 4.1 A semester mark is determined out of 100 and is compiled from formal tests and

internal examination marks allocated to assignments and practical projects. The semester mark is compiled as follows:

Formal test 20% Practical assignment 30% Internal examination 50% 100% 4.2 To gain entrance to the external examination, a candidate must obtain a sub-

minimum of 40% as the semester mark. If entrance to the examination is achieved, a semester mark, on a 40 : 60 basis, in combination with the external examination mark, will form part of the final (promotion) mark.

4.3 Semester marks obtained are valid for the two years following directly on the

examination in which the original semester mark was initially used. After that this mark is no longer valid. The student must thus register again for the same subject and obtain a new semester mark.

5. EXAMINATION 5.1 The examination paper will be compiled, moderated and marked externally. 5.2 Recall, application, analysis, synthesis and evaluation of learning content are

important aspects in ascertaining a student’s knowledge and understanding of

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the learning content of the instructional offering. The following weighted values are consequently awarded to each category:

Recall Application Synthesis Analysis Evaluation

30-40

20-30

10-20

10-20

10-20 5.3 A three hour paper totalling 200 marks will be set at the end of the semester. 6. PASS REQUIREMENTS 6.1 To pass Municipal Administration N6, a candidate must obtain a final mark of

40% by addition of the semester mark and the examination mark in a 40 : 60 ratio, providing that a sub-minimum of 40% is obtained as a semester mark as well as an examination mark.

7. GENERAL INFORMATION 7.1 The practical components are aimed at preparing the student for the world of

work in general and at the execution of municipal administration functions in particular.

7.2 It is thus necessary that the student acquires practical experience in the field of

Municipal Administration by doing assignments which are directly related to administrative functions as dealt with in the public institutions. Students must, by means of visits to public institutions and the reading and studying of relevant material regarding public affairs, keep in touch with developments and changes in the field of Municipal Administration. Visits by experts in the central, provincial and local government institutions, and visits by students to these institutions, can play a vital role in gaining the necessary background concerning public affairs.

7.3 The weighted value of the modules out of 100 indicates the relative importance of

each module with regard to the teaching time allocated to it as well as to its relative examination value.

8. LEARNING CONTENT MODULE WEIGHTED VALUE Module 1: Financial aspects of Municipalities (3 weeks) 20 Module 2: Financial Control Measures in Municipal Finances (2 weeks) 10 Module 3: Personnel in Municipal Administration (3 weeks) 20

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Module 4: Key Officials in Municipal Administration (1 week) 5 Module 5: The role of the Municipal Manager in Municipal and Personnel Administration (2 weeks) 20 Module 6: Control over Municipal Authorities (1 week) 5 Module 7: Public Participation and Municipal Public Relations (2 weeks) 20 9. LITERATURE REFERENCE Reference Books 1. Botes P.S.: Brynard P. A. : Fourie D. J. and Roux N.L.: Public Administration

and Management. A guide to Central, Regional and Municipal Administration and Management. Haum Tertiary, Pretoria. First Edition, First Impression 1992.

2. Cloete J. J. N. : Public Administration and Management. New Constitutional

Dispensation. J. L. van Schaik Academic, Pretoria. Second Impression 1995. 3. Cloete J. J. N. : South African Local Government and Administration. J. L. van

Schaik Academic, Pretoria. Second Impression 1993. 4. Cloete J. J. N. : Towns and Cities. Their Government and Administration.

J. L. van Schaik Academic, Pretoria. Second Revised Edition 1993. 5. Craythorne D. L. : Municipal Administration. The Handbook, 6th Edition, Juta

2006. Acts of Parliament 1. Constitution of the Republic of South Africa Act 108 of 1996. 2. Employment Equity Act 55 of 1998. 3. Labour Relations Amendment Act 12 of 2002. 4. Local Government: Municipal Finance Management Act 56 of 2003. 5. Local Government: Municipal Property Rates Act 6 of 2004. 6. Local Government: Municipal Structures Act 117 of 1998. 7. Local Government: Municipal Systems Act 32 of 2000.

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8. Property Valuers’ Profession Act 47 of 2000. Guidelines and notes. 1. Treasury: A Guideline to Municipal Finance Management for Councillors. 2. SALGA: Handbook for Municipal Councillors. 3. Scholtz N. J. : Municipal Administration N6. 10. DETAILED SYLLABUS

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MUNICIPAL ADMINISTRATION N6 MODULE 1: FINANCIAL ASPECTS OF MUNICIPALITIES

CONTENT LEARNING OBJECTIVES

Students must be able to:

1.1 Introduction 1.1 Note only the background and environment of this theme

1.2 Financial Management 1.2 Describe the importance of financial management

1.3 Integrated Development Planning 1.3 Describe the essence of this theme in terms of: Description Components Process

1.4 Budget 1.4 Explain the budget in terms of: Definition Importance of budgeting Steps in the process Different budgets

1.5 Operational Budget 1.5 Identify and explain the sources of income

1.6 Capital Budget 1.6 Identify and explain the sources of income

DIDACTIC GUIDELINES With reference to learning objectives 1.1 – 1.6 1. Invite experts from the municipalities to discuss the practice of financial

administration with the students. 2. Make use of suitable national and local newspapers as a point of departure for

class discussions and to stimulate opinions about these sub-themes. EVALUATION 1. Short questions may be asked to evaluate a few ideas on terms used. 2. Well-defined paragraphs could be expected in explaining and defining ideas.

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3. Use case studies for identification, selection and application of knowledge. SOURCES: 1. Cloete J. J. N. : South African Local Government and Administration. J. L. van

Schaik Academic, Pretoria. Second Impression 1993. Chapter 9. 2. Cloete J. J. N. : Towns and Cities. Their Government and Administration.

J. L. van Schaik Academic, Pretoria. Second Revised Edition 1993. Chapter 7. 3. Craythorne D. L. : Municipal Administration. The Handbook, 6th Edition, Juta

2006. Chapter 7. 4. Local Government: Municipal Finance Management Act 56 of 2003. 5. Local Government: Municipal Property Rates Act 6 of 2004. 6. SALGA: Handbook for Municipal Councillors.

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MUNICIPAL ADMINISTRATION N6 MODULE 2: FINANCIAL CONTROL MEASURES IN MUNICIPAL FINANCES

CONTENT LEARNING OBJECTIVES

Students must be able to:

2.1 Introduction 2.1 Note only the background and environment of this theme

2.2 Control by Higher Authorities 2.2 Identify and explain the role played by Parliament and the Provincial Authorities in municipal finances

2.3 Internal Control Measures 2.3 Identify and explain the internal control measures

2.4 External Control Measures

2.4 Identify and explain the external control measures

DIDACTIC GUIDELINES With reference to learning objectives 2.1 – 2.4 1. Invite experts from the municipalities to discuss the practice of financial

administration with the students. 2. Make use of suitable national and local newspapers as a point of departure for

class discussions and to stimulate opinions about these sub-themes. EVALUATION 1. Short questions may be asked to evaluate a few ideas on terms used. 2. Well-defined paragraphs could be expected in explaining and defining ideas. 3. Use case studies for identification, selection and application of knowledge. SOURCES: 1. Cloete J. J. N. : South African Local Government and Administration. J. L. van

Schaik Academic, Pretoria. Second Impression 1993. Chapter 9. 2. Cloete J. J. N. : Towns and Cities. Their Government and Administration.

J. L. van Schaik Academic, Pretoria. Second Revised Edition 1993. Chapter 7. 3. Craythorne D. L. : Municipal Administration. The Handbook, 6th Edition, Juta

2006. Chapter 8.

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4. Local Government: Municipal Finance Management Act 56 of 2003. 5 SALGA: Handbook for Municipal Councillors

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MUNICIPAL ADMINISTRATION N6 MODULE 3: PERSONNEL IN MUNICIPAL ADMINISTRATION

CONTENT LEARNING OBJECTIVES

Students must be able to:

3.1 Introduction 3.1 Note the place of personnel administration in Municipal Administration

3.2 Personnel systems 3.2 Explain at length the four systems by referring to the advantages and disadvantages of each

3.3 Legislation influencing municipal personnel administration

3.3 Describe briefly how acts of parliament influence municipal personnel administration

3.4 Relations between the councillors and officials 3.5 Personnel functions 3.5.1 Personnel Policy 3.5.2 Staff establishment 3.5.3 Recruitment, selection and placement 3.5.4 Promotions and transfers 3.5.5 Induction, training and development

3.4 Explain the relationship between councillors and officials briefly 3.5 Describe the importance of the personnel functions 3.5.1 Explain how policy is determined and the influence on municipal personnel administration 3.5.2 Explain the importance of creation of posts 3.5.3 Explain the procedure of recruitment, selection and placement of candidates by referring to the methods used to indicate the relationship between recruitment, selection and placement 3.5.4 Describe the procedure used for promotion and transfer of employees 3.5.5 Describe the purpose and the

process of induction training and development with reference to the different methods used.

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3.5.6 Performance appraisal

3.5.6 Explain the importance, uses, methods and disadvantages of performance appraisal

3.5.7 Utilisation of staff 3.5.7 Explain the approach for utilising personnel by referring to:

• Job description

• Supervision and leadership

• Discipline

• Compensation

3.5.8 Termination of service 3.5.7 Explain the reasons why service of employees can be terminated

3.6 Labour relations 3.6 Explain the concept of labour relations briefly by referring to:

• Basic rights

• Collective bargaining

• Bargaining councils

• Strikes

• Essential services

• Dismissal

• Grievances

3.7 Code of conduct 3.7 Describe what a code of conduct is and briefly describe the content of the code of conduct

DIDACTIC GUIDELINES

With reference to learning objectives 3.1 – 3.7 1. Invite the personnel officer of the municipality to elucidate the practical

implications of these themes. 2. Make use of local and national media news to stimulate ideas and opinions about

these sub-themes. EVALUATION 1. Short questions may be asked to evaluate a few ideas on terms used.

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2. Well-defined paragraphs could be expected in explaining and defining ideas. 3. Use case studies for identification, selection and application of knowledge. SOURCES 1. Craythorne D. L. : Municipal Administration. The Handbook, 6th Edition, Juta

2006 Chapter 6. 2. Employment Equity Act 55 of 1998. 3. Labour Relations Amendment Act 12 of 2002. 4. Local Government: Municipal Systems Act 32 of 2000.

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MUNICIPAL ADMINISTRATION N6 MODULE 4: KEY OFFICIALS IN MUNICIPAL ADMINISTRATION

CONTENT LEARNING OBJECTIVES Students must be able to:

4.1 Introduction

4.1 Note only the background and environment of this theme

4.2 Municipal Manager 4.2 Define the term municipal manager 4.2.1 Characteristics 4.2.1 Explain the characteristics of the

municipal manager 4.2.2 Qualifications 4.2.2 Explain the qualifications prescribed

for the municipal manager 4.3 Managers accountable to municipal manager (Senior Managers)

4.3 Describe the qualifications ,contracts, remuneration and functions of the senior managers

4.4 Chief Financial Officer (CFO) 4.4 Describe the contribution of the CFO

by referring to:

• Functions

• Delegation of duties

• Roles

• Financial officer

• Accountant

• Financial control

• Coordinating financial operations 4.5 Other key officials 4.5 Describe the contribution of other key

Officials EVALUATION 1. Short questions may be asked to evaluate a few ideas on terms used. 2. Well-defined paragraphs could be expected in explaining and defining ideas. 3. Use case studies for identification, selection and application of knowledge. SOURCES 1. Craythorne D. L. : Municipal Administration. The Handbook, 6th Edition, Juta

2006. Chapter 6 and 8. 2. Local Government: Municipal Finance Management Act 56 of 2003. 3. Local Government: Municipal Systems Act 32 of 2000.

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MUNICIPAL ADMINISTRATION N6 MODULE 5: THE ROLE OF THE MUNICIPAL MANAGER IN PERSONNEL

ADMINISTRATION

CONTENT LEARNING OBJECTIVES Students must be able to:

5.1 Introduction 5.1 Note the essence of this theme 5.2 The Municipal Manager and the six administrative processes

5.2.1 Policy-making 5.2.1 Explain the contribution in

determining policy 5.2.2 Organising 5.2.2 Explain the role in organising 5.2.3 Financing 5.2.3 Define the financial implications and

the role played in financial matters 5.2.4 Personnel matters 5.2.4 Explain the contribution in personnel

Matters 5.2.5 Determining work methods and procedures

5.2.5 Explain the contribution in work methods and procedures

5.2.6 Control measures 5.2.6 Explain the importance of and role

played in control measures 5.3 Municipal Manager and the functional activities

5.3.1 Personnel Provision 5.3.1 Explain the role of the municipal

manager in personnel provision 5.3.2 Personnel Maintenance 5.3.2 Explain the role played in personnel

maintenance 5.3.3 Personnel Utilisation 5.3.3 Explain the role in personnel

utilisation 5.3.4 Personnel Training and Development

5.3.4 Explain the contribution of the municipal manager

DIDACTIC GUIDELINES

With reference to learning objectives 5.1 – 5.3.4

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1. Invite the Municipal Manager or Senior Manager to come and enlighten students

on the practice of the staff administration in the municipality. 2. Make use of local and national media news to stimulate ideas and opinions about

these sub-themes. EVALUATION 1. Short questions may be asked to evaluate a few ideas on terms used. 2. Well-defined paragraphs could be expected in explaining and defining ideas. 3. Use case studies for identification, selection and application of knowledge. SOURCES 1. Craythorne D. L. : Municipal Administration. The Handbook, 6th Edition, Juta

2006. Chapter 6. 2. Local Government: Municipal Systems Act 32 of 2000. 3. Scholtz N. J. : Municipal Administration N6.

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MUNICIPAL ADMINISTRATION N6 MODULE 6: CONTROL OVER MUNICIPAL AUTHORITIES

CONTENT LEARNING OBJECTIVES Students must be able to:

6.1 Introduction 6.1 Note only the background and

environment of this theme 6.2 Reasons for control measures 6.2. Define the reasons why control is

necessary 6.3 External control 6.3 Explain the types and methods used

to exercise external control 6.4 Internal control 6.4 Explain internal control by referring to:

• Hierarchical control

• Council control • Departmental control 6.5 Voter control 6.5 Explain how the voters can exercise

control over municipalities DIDACTIC GUIDELINES

With reference to learning objectives 6.1 – 6.5 1. Invite speakers from the municipalities to elucidate the practice of control of

Municipalities. 2. Make use of suitable national and local newspapers as a point of departure for

class discussions and to stimulate opinions about these sub-themes. EVALUATION 1. Short questions may be asked to evaluate a few ideas on terms used. 2. Well-defined paragraphs could be expected in explaining and defining ideas. 3. Use case studies for identification, selection and application of knowledge.

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SOURCES 1. Botes P.S.: Brynard P. A. : Fourie D. J. and Roux N.L.: Public Administration

and Management. A guide to Central, Regional and Municipal Administration and Management. Haum Tertiary, Pretoria. First Edition, First Impression 1992. Chapter 11.

2. Cloete J. J. N. : Public Administration and Management. New Constitutional

Dispensation. J. L. van Schaik Academic, Pretoria. Second Impression 1995. Chapter 10.

3. Craythorne D. L. : Municipal Administration. The Handbook, 6th Edition, Juta

2006. Chapters 2, 6 and 8.

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MUNICIPAL ADMINISTRATION N6 MODULE 7: PUBLIC PARTICIPATION AND MUNICIPAL PUBLIC RELATIONS

CONTENT LEARNING OBJECTIVES Students must be able to:

7.1 Introduction 7.1 Note only the background of this

Theme 7.2 Public Participation 7.2 Explain the essence of this theme by

referring to the reasons and methods of public participation

7.3 Communication with the public 7.3 Explain the essence of this theme by

referring to the following methods:

• Opinion surveys

• Public relations

• Information services

• Press and press liaison 7.4 Task of the office of the Public Relations Officer

7.4 Explain the role of the office of the Public Relations Officer

7.5 Council and Public Relations 7.5 Explain the relationship between

council and public relations 7.6 Code of conduct for public servants and public relations

7.6 Define the essence of this theme by referring to:

• Relationship with legislative and executive authorities

• Relationship with the community

• Relationship between public servants

• Performance of duties DIDACTIC GUIDELINES

With reference to learning objectives 7.1 – 7.6 1. Invite speakers from the municipalities to elucidate on the practice of their tasks. 2. Make use of suitable national and local newspapers as a point of departure for

class discussions and to stimulate opinions about these sub-themes.

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EVALUATION 1. Short questions may be asked to evaluate a few ideas on terms used. 2. Well-defined paragraphs could be expected in explaining and defining ideas. 3. Use case studies for identification, selection and application of knowledge. SOURCES 1. Cloete J. J. N. : South African Local Government and Administration. J. L. van

Schaik Academic, Pretoria. Second Impression 1993. Chapter 11. 2. Craythorne D. L. : Municipal Administration. The Handbook, 6th Edition, Juta

2006. Chapter 9. 3. Local Government: Municipal Systems Act 32 of 2000.