Navigating the SPR&I Database

Oregon Department of Education

Fall 2014

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Session Objectives

By the end of this session, participants will be able to: Access the SPR&I system; Navigate the SPR&I system; Enter data into the SPR&I system; Access SPR&I system reports; and, Read SPR&I system reports.

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Session Context

• ODE strategic plan and how it links to this work

• USDOE RDA• IDEA General Supervision responsibilities

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IDEA/General Supervision

SPR&I Training Materials:

• Standards • Indicators• Consideration

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General System Features

Directory information fields available for agency contact information

Findings and determinations posted on dashboard

Due dates for each required activity posted on dashboard

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General System Features

• EI/ECSE and School-age lock in screens have additional questions that help identify applicable standards.

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Who Does ODE Monitor?

• District schools• Charter schools• Private schools• Virtual schools• YCEP, JDEP• Long-term care and treatment programs

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SPR&I Dashboard

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Getting into the SPR&I Database

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SPR&I Dashboard

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2011-12 PCR Review Progress

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Another view…

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Number of Student Files for Review

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Individual Student File Review

1. System randomly selects student file.2. Verify that student file meets file review

criteria.3. Lock student file.4. Enter additional demographic

information.5. Review file for compliance & enter data

into SPR&I database.14

Additional File Review

Evidence of Correction1. If noncompliance is found, individual

student file correction must be completed whenever possible.

2. Additional file reviews are required for any noncompliance found in the initial file review.

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Systemic Issues

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Systemic Issues

• One third or more of the Individual Student File reviews show noncompliance

• ANY noncompliance found in Additional File Reviews

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Correction of Systemic Issues

1. Intervention(s)2. Post-intervention special

education actions3. Corrective Action File Reviews of

post-intervention actions

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Corrections

Student file corrections should be completed as soon as possible.

All corrections must be done within 1 year.

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Indicator B1/B2: Graduation & Dropout Rates

Data Reports:• 4 Year & 5 Year Cohort Graduation Rates• 4 Year Cohort Graduation Growth Rate

SPR&I Process if flagged: Improvement Plan

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Indicator B3: Assessment

Data Reports:• AMO data (2 years)• Participation IDEA Students -Math & ELA• Performance IDEA students -Math & ELA

SPR&I Process if flagged: Improvement Plan Required

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Indicator B4: Discipline

B4(a): Significant discrepancy (IDEA students vs general education students)B4(b): Significant discrepancy by race/ethnicity (IDEA students vs all LEA)

SPR&I Process if flagged: Policy-to-Practice ReviewCorrective Action Plan

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B4: Discipline Data Reports

• Significant Discrepancy: IDEA students vs General Education students

• Significant Discrepancy: IDEA students by Race/Ethnicity

• Detailed Data by Disability and Grade Level (reported by both the # of IDEA students and by Disciplinary Action types)

• Discipline Incident Details from SET Data Collection (Student Specific Information)

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Indicator B5: Placement in the LRE

Data Reports:• 3 year placement distribution• Placement Distribution by: Disability type, Grade level and Race/Ethnicity • Weighted Risk Ratios by Race/Ethnicity

SPR&I Process if flagged: Worksheet Improvement Plan

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Indicator B9/B10 Disproportionate Representation

Data Reports:• IDEA by Race/Ethnicity (#, %, WRR)• IDEA by Disability Type (#, %, WRR)• Disability Type by Grade Level & Race/Ethnicity• Eligibility Determination by Race/Ethnicity

SPR&I Process if flagged: WorksheetPolicy-to-Practice ReviewCorrective Action Plan

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Indicator B11: Child Find

Data Reports:• Initial Referrals (# and %)• Initial Referrals by Race/Ethnicity• Students Found Eligible by Disability Type w/timeline

data (# and %)• Reasons for Exceeding 60 School-Day Timeline

SPR&I Process if flagged: Corrective Action Plan

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Significant Disproportionality

Data Driven• B4 Discipline• B5 Placement• B9 Disproportionate Representation in

Special Education• B10 Disproportionate Representation in

Specific Eligibility Categories

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Compliance Status by Standard Detail

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Multi-Year Database Reports

• Comparison with similar size districts• Comparison with local districts• Trend Reports• District & Building level analysis• Data for planning & goal setting• Planning for Regional Program services

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Validation

Validation allows ODE to designate certain student files for independent validation.

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Confidence Scale

Rate your own level of confidence: Accessing the SPR&I system; Navigating the SPR&I system; Entering data into the SPR&I system;Accessing SPR&I system reports; and, Reading SPR&I system reports.

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Resources

Check the SPR&I PCR User Guide. Call your ODE county contact. Call the ODE Info Specialist. Check the following web page for a list of

useful resources:www.ode.state.or.us/search/page/?=4158

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