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Table of contents
Acknowledgmen.1
Introduction2
Literature Review...3
Problem Statement.8
Research Objectives & Questions..9
Theoretical Framework9
Methodology..10
Data Analysis.10
Limitaton of the study.17
Definitions of the Key Words.17
References..18
Appendix.21
Questionnaire.22
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Acknowledgment:
l have taken efforts in this project. However, it would not have been possible without the kindsupport and I help of many individuals and organizations. I would like to extend my sincere
thanks to all of them. I am highly indebted to (customer retention in management) for their
guidance and constant supervision as well as for providing necessary information regarding the
project & also for their support in completing the project.
I would like to express my gratitude towards my parents & member of (customer retention in
management)for their kind co-operation and encouragement which help me in completion of this
project.I would like to express my special gratitude and thanks to industry persons for giving me
such attention and time.
My thanks and appreciations also go to my colleague in developing the project and people who
have willingly helped me out with their abilities.
Customer Retention ManagementProcesses
1: INTRODUCTION:
The sole purpose of a business Peter Drucker (1973) once famously claimed was tocreate a
customer. However, keeping the customer has become regarded as equally, ifnot more
important, since Dawkins and Reichheld (1990) reported that a 5 per centincrease in customer
retention generated an increase in customer net present value ofbetween 25 per cent and 95 per
cent across a wide range of business environments.
This finding generated a huge amount of interest and activity in academic andbusiness
communities, as researchers and consultants attempted to examine and verifythese claims. There
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was a growing recognition that customers, like products, have alife-cycle that companies can
attempt to manage. Customers are acquired, retained andcan be grown in value over time. They
climb a value staircase (Gordon, 1998) or valueladder (Christopher et al., 1991) from suspect,
prospect and first-time customer, tomajority customer and ultimately to partner or advocate
status. A number of marketing scholars have begun to explore the link between the practicesof
customer management and shareholder value (Doyle, 2000; Payne et al., 2001; Guptaet al.,
2004). In particular, the connections between customer retention and shareholder value have
been subject to scrutiny. Gupta et al. (2004), for example, found that a 1 percent increase in
customer retention had almost five times more impact on firm value thana 1 per cent change in
discount rate or cost of capital. As a result of this research, thebusiness case for marketers to
focus on the management of customer retention isbecoming more clearly established. However,
the mainstream marketing literature offersvery little guidance on specific managerial practices
that are associated with high levelsof customer retention (DeSouza, 1992). This gap is the focus
of our research.
2: LITERARTURE REVIEW:
Relationship marketingAlthough a number of authorities have suggested that relationship
marketingrepresents a paradigm shift (Christopher et al., 1991; Sheth and Parvatiyar, 1995)
froma longer established transactional orientation to customer management, Gronroos(2000, p.
23) noted that the relational perspective on marketing is in fact older than thetransaction
perspective in marketingand is probably as old as the history of tradeand commerce.
Gronroos (2000, p. 22) concluded that the management of customerrelationships in business is
not a new phenomenonalthough the term relationshipmarketing was only recently introduced to
marketers by Berry (1983).
For over 20 years there has been growing interest in relational aspects of customermanagement.
Conventionally, relationship marketing has been seen to be particularlyrelevant to industrial
(Hakanss, 1982; Ford, 1997) and service markets (Berry, 1983;
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Gronroos, 1990). For example, business-to-business relationships have been found to
berelatively stable and enduring, and to exhibit adaptation to the other partys requirements
(Ford, 1980). Adaptations act as structural bonds, and serve as investments in arelationship,
which may or may not be recovered when a relationship breaks down
(Turnbull and Valla, 1986). In many service environments there is face-to-face
interactionbetween service providers and customers from which social bonds may develop.
Arelational perspective fits well within these contexts, where there is an opportunity
forcompanies to promote longer customer tenure, and gain the associated economic benefits.
However, research by Nicole Coviello and her colleagues has called into question these
conventional beliefs about relationship marketing. Coviello et al. (1997, 2001,2002) have
developed an empirically-derived taxonomy of marketing practices thecontemporary marketing
practices (CMP) framework which generally supports theidea that relational aspects of
marketing are implemented in all types of firms(Coviello et al., 2002, p. 42, emphasis added).
Of the five forms of marketing identified intheir research, four database marketing, network
marketing interaction marketingand e-marketing have a strong relational component. The fifth
form is transactionalmarketing which is more widely practise in manufacturing firms than
service firms,and consumer rather than business-to-business firms (Coviello et al., 2002). The
CMPresearch program confirms the ubiquity of relational approaches to customermanagement
across all commercial environments: business-to-business,business-to-consumer, manufacturers
and service producers. Customer retention
Customer retention has been shown to be a primary goal in firms that practicerelationship
marketing (Gronroos, 1991; Coviello et al., 2002). While the precisemeaning and measurement
of customer retention can vary between industries and firms (Aspinall et al., 2001) there appears
to be a general consensus that focusing oncustomer retention can yield several economic benefits(Dawkins and Reichheld, 1990;
Reichheld, 1996; Buttle, 2004). As customer tenure lengthens, the volumes purchasedgrow and
customer referrals increase. Simultaneously, relationship maintenance costsfall as both customer
and supplier learn more about each other. Because fewercustomers churn, customer replacement
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costs fall. Finally, retained customers may payhigher prices than newly acquired customers, and
are less likely to receive discountedoffers that are often made to acquire new customers. All of
these conditions combine toincrease the net present value of retained customers. Lindgreen et al.
(2000, p. 295), forexample, compute that it can be [up to] ten times more expensive to win a
customerthan to retain a customer and the cost of bringing a new customer to the same levelof
profitability as the lost one is up to 16 times more..
Given the opportunity afforded by the four relationally-oriented forms of marketingidentified by
the CMP research team, and the economic arguments in favor of customerretention, we became
interested in examining how companies actually managed theircustomer retention processes. A
number of organizational processes can be associatedwith customer retention, including the
following: customer satisfaction measurementprocess, customer retention planning process,quality assurance process, win-backprocesses and the complaints-handling process. Our research,
however, focuses on twoof these processes: the customer retention planning process and
thecomplaints-handling process, for reasons explained below. We investigate which ofthese two
processes is more strongly associated with excellent customer retentionoutcomes.
Customer-retention planning process. The notion that companies should engage inplanning if
they want to achieve desired business outcomes is deeply embedded inmodernist management
literature. Kotler (2003), forexample write that successful companies. . . practice the art ofmarket-oriented strategic planning, with the clearimplication that failure can be traced to
artlessness in planning disciplines. Mostmarketing management texts contain material on the
development aimplementation of marketing plans. Although critics of the strategic planning
schoolsuch as Mintzberg (2000) promote a more fluid and emergent approach to strategy,
Miller and Cardinals (1994) review of management research finds that formal
planningprocessesinvolving executive responsibility and budgeting are generallyassociated
with better business performance.There has been very little specific research into the
development and content ofcustomer retention plans, per se (DeSouza, 1992). However, there
have been somereports indicative of the relative weight attached to customer retention budgets.
According to Weinstein (2002, p. 259) most companies spend a majority of their time,energy
and resources chasing new business. He suggests that 80% or more ofmarketing budgets are
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often earmarked for getting new business(Weinstein, 2002, p. 260) Thisis in line with Payne
and Frown(1999) finding that only 23 per cent ofmarketing budgets in UK organizations is
spent on customer retention. Aspinall et al.(2001), in contrast, found that 54 per cent of
companies reported that customerretention was more important than customer acquisition.
Our research tests three hypotheses grounded on these modernist principles ofmanagement. We
specify these later, but broadly we expect companies that have adocumented customer retention
plan, or a dedicated budget or an executive with Customer-retention planning process. The
notion that companies should engage inplanning if they want to achieve desired business
outcomes is deeply embedded inmodernist management literature. Kotler (2003), for example,
writes thatsuccessfulcompanies. . . practice the art of market-oriented strategic planning, with
the clearimplication that failure can be traced to artlessness in planning disciplines.Mostmarketing management texts contain material on the development andimplementation of
marketing plans. Although critics of the strategic planning schoolsuch as Mintzberg (2000)
promote a more fluid and emergent approach to strategy,
Miller and Cardinals (1994) review of management research finds that formal planningprocesses
involving executive responsibility and budgeting are generallyassociated with better business
performance.
There has been very little specific research into the development and content ofcustomer
retention plans, per se (DeSouza, 1992). However, there have been somereports indicative of the
relative weight attached to customer retention budgets.
According to Weinstein (2002, p. 259) most companies spend a majority of their time,energy
and resources chasing new business. He suggests that 80% or more ofmarketing budgets are
often earmarked for getting new business(Weinstein, 2002, p. 260). This is in line with Payne
and Frows (1999) finding that only 23 per cent ofmarketing budgets in UK organizations is
spent on customer retention. Aspinall et al.2001), in contrast, found that 54 per cent of
companies reported that customerretention was more important than customer acquisitionOur
research tests three hypotheses grounded on these modernist principles ofmanagement. We
specify these later, but broadly we expect companies that have adocumented customer retention
plan, or a dedicated budget or an executive with specific responsibility for customer retention
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management to generate better customerretention outcomes than companies that have none of
these characteristics. Thus, weexamine the impact of fundamental planning structures and
processes on customerretention outcomes.
Customer retention metrics and segments. Despite the scarcity of research intocustomer retention
planning, investigators and commentators have begun to reporton a number of related questions,
such as how to define and measure customerretention, how to segment customers for customer
retention efforts, and whatstrategies to employ to recover at-risk or lost customers. We review
some of thatresearch now, and later we report some of our own descriptive data connected to
thisbody of knowledge.Aspinall et al. (2001) investigated the issue of definition and
measurement ofcustomer retention. They found that customer retention was particularly an issue
inlarger companies, and those serving business-to-business markets, but that relativelyfew
respondents [whatever their served markets] claimed to have an agreed definitionof customer
retention(Aspinall et al., 2001, p. 83). Nonetheless, more than half therespondents in their
survey stated that they measured customer retention. Clearly theabsence of measurable indicators
makes it harder to gauge the impact of strategyimplementation. Buttle (2004) found that
companies can employ one or more of severaltypes of retention-related KPIs raw, sales-
adjusted, or profit-adjusted customerretention metrics. Companies that adopt raw customer
retention metrics focus on theretention of a given percentage or number of customers, regardless
of value. Companies that use sales- or profit-adjusted retention metrics will focus their efforts
oncustomers that generate higher levels of sales or profit. Coyles and Gorkeys (2002)research
also notes the significance of focusing on the retention of profitable customers,than all
customers. They suggest that it may be more important for companiesto focus on managing the
overall downward migration of customer spending thancustomer retention in its own right. They
note that many more customers change theirbehavior than defect, so the former typically
account for larger changes in value(Coyles and Gorkey, 2002, p. 80). They report the case of
one bank that lost 3 per cent ofits total balances when 5 per cent of checking account customers
defected in a year, butlost 24 per cent of its total balances when 35 per cent of customers reduced
the amountsdeposited in their checking accounts. The need to manage migration rather
thandefection is particularly true when customers engage in portfolio purchasing bytransacting
with more than one supplier.
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Another question that researchers have attempted to answer concerns the focus of customer
retention efforts (Koch, 1998; Ganesh et al., 2000). Shouldretention of every customer be the
goal, or should retention efforts be focused onsubsets or even individuals? A report by
PricewaterhouseCoopers (2002) observes thatpoor management of customer churn is a major
value destroyer and that the key toprevention is to predict and avert attrition of the right
customers. The rightcustomersare those that contribute most significantly to the achievement
of thecompanys objectives. The implication of there being rightand wrongcustomers
toretain is that companies are advised to segment their customer base for retentionefforts in much
the same way that they would segment the market for acquisition efforts (Weinstein, 2002).
Evans (2002) suggests that the right customers are those withthe highest residual lifetime valu
Problem statement:
Statistics released by the Life Offices Association (2007), indicated that in the second half of
2006, surrenders of policies increased. Lapsed premiums also increased by 18% compared to the
previous half-year, and by 31%compared to the corresponding period in 2005. The purpose of
CRM is to increase customer satisfaction, improve customer perception of service quality and
increase customer loyalty (Baran et al., 2008: 397). CRM applied correctly leads to customer
loyalty, and loyal customers are usually more profitable (Grnroos, 2003:
To retain existing customers in the current economic climate where customers acancelling their
short-term insurance policies because of the unsure economic future, short-term insurance
organisations will have to understand how two-way communication and conflict handling
through the application of CRM can contribute to customer loyalty. Larger portions of long-term
customers than short-term customers exhibit high profitability, therefore the theory of an overall
positive connection between customer loyalty and profitability cannot be rejected (Leverin and
Liljander, 2006: 235). Short-term insurance organisations will not be able to survive for much
longer in the competitive short-term insuranceindustry, battling the global recession, if they do
not understand the importance of these two variables influencing their CRM and how they can
improvecustomer loyalty. The article will focus on the importance for short-term insurance
organisations, to better understand the need for CRM and how that will lead tocustomer loyalty.
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3: RESEARCH OBJECTIVE
1)There was a growing recognition that customers, like products, have alife-cycle that companies
can attempt to manage. Customers are acquired, retained andcan be grown in value over time.
2)Thebusiness case for marketers to focus on the management of customer retention isbecoming
more clearly established
Theoratical Frame Work
Independent variable
Incentive
Packages
Benifits
Dependent variable
CUSTOMER RETENTION
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METHODOLOGY
Our methodology involved gathering data by mail-administered survey of a stratifiedrandom
sample of companies. Details of the sampling strategy, data collectionmethods, instrument
development and analysis follow.
Data Analysis:
Sampling
Since all companies in all sectors have been found to implement relational aspects ofmarketing
(Coviello et al., 2002), our population of interest was the full range ofprimary, secondary
(manufacturing) and tertiary (service) sectors of industry. Astratified random sample of 732
companies was selected from the Dun and Bradstreetdatabase of the top 1,000 companies in
Australia. The population was stratified intothree annual turnover groups: $50 to $99 million,
$100 to $500 million, and above $500million.
Data collection methods:
A mail questionnaire was developed. Following an initial telephonesolicitation to participate, the
instrument was mailed to the sample. Follow-up calls andreminders were issued after one month.
The invitation to participate was addressed tothe person in charge of customer relations,
customized by name where this was known.
We encouraged response by offering a summary report of the study. This has nowbeen
distributed to respondents.
Instrument
Items in the instrument were developed from the literature review, andpiloted and refined over
several versions of the questionnaire. The majority of thequestions measuring the independent
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variables were nominal in nature, and requiredyes, no, or do not knowresponses. These
questions investigated the presence orabsence of a range of customer retention management
practices, objectives and tactics.
As is clear in the hypotheses, we wanted to identify management practicesassociated with
excelling at customer retention. In the questionnaire, this dependentvariable, excellence at
customer retention, was operationalized thus: In the last 12company metyour expectations?
This variable was measured on a seven-point metric scale,anchored at three points. The point 1
anchor read greatly under-performedexpectations, the mi point (point 4) read met
expectationsand the point 7 anchorwasgreatly exceeded expectations. When a company
reported that their expectationshad been exceeded, this was recoded as excellent at
customerretention. Even though the dependent variable was measured on an interval scale (1-
7),non-parametric procedures were used throughout because all the independent variables were
measured on nominal scales (yes, no, do notknow);
Table no 1:
Reliability Statistics
Cronbach's
Alpha
N of Items
.408 12
Table no 2:
ANOVAa
Model Sum of Squares Df Mean Square F Sig.
1
Regression 24.103 7 3.443 5.133 .000b
Residual 34.880 52 .671
Total 58.983 59
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a.Dependent Variable: Overall retention in getting the job done.
b. Predictors: (Constant), Your age ( if you want to mention), In your opinion,
how have Retention satisfaction ratings changed at your organization in the past
year?, What sector of do you believe needs the most improvement in retention
and satisfaction satisfaction?, Going beyond what is expected of me to make
employees happy, How often does your organization take steps for retention?, In
your opinion, how important is retention at your organization?, The overall
quality of service that employees provide is:
Table no 3:
Correlations
Organization retention
organiztion
Pearson Correlation 1 .298*
Sig. (2-tailed) .017
N 64 64
retention
Pearson Correlation .298* 1
Sig. (2-tailed) .017
N 64 64
*. Correlation is significant at the 0.05 level (2-tailed).
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Table no 4:
Item Statistics
Mean Std. Deviation N
In your opinion, how have
Retention satisfaction
ratings changed at your
organization in the past
year?
3.3125 1.07498 48
Has your organization
initiated programs to
improve Retention
satisfaction within the past
year?
2.0417 .87418 48
we meet the target
rtentionqoutas and goals.2.4167 1.04847 48
Overall retention in getting
the job done1.8750 .98121 48
Going beyond what is
expected of me to make
employees happy
2.5208 1.12967 48
The overall quality of service
that employees provide is:2.7917 1.23699 48
In your opinion, how
important is retention at your
organization?
2.4167 1.02798 48
Does your organization
have managers/staff
dedicated to patient-
retention matters?
2.0417 .79783 48
How often does your
organization take steps for
retention?
2.6667 4.44509 48
What sector of do you
believe needs the most
improvement in retention
and satisfaction
satisfaction?
2.3750 1.02366 48
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What is the most compelling
reason for your organization
to improve retention?
2.6042 1.10588 48
In your opinion, has
retention of employees been
shown to have a direct
effect on your organization's
bottom line?
1.7708 .75059 48
Table no 4:
Model Summaryb
Model R R Square Adjusted R
Square
Std. Error of the
Estimate
Durbin-Watson
1 .639a .409 .329 .81900 1.869
a. Predictors: (Constant), Your age ( if you want to mention), In your
opinion, how have Retention satisfaction ratings changed at your
organization in the past year?, What sector of do you believe needs the
most improvement in retention and satisfaction satisfaction?, Going
beyond what is expected of me to make employees happy, How often
does your organization take steps for retention?, In your opinion, how
important is retention at your organization?, The overall quality of service
that employees provide is:
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b. Dependent Variable: Overall retention in getting the job done
Table no 5
Statistics
Gender: Your age ( if you
want to mention)
Your Pay if you
want mention
NValid 48 48 48
Missing 0 0 0
Mean 1.6250 2.2917 2.3750
Median 2.0000 2.0000 2.0000
Mode 2.00 1.00 1.00
Table no 6
Gender:
Frequency Percent Valid Percent Cumulative
Percent
Valid
male 18 37.5 37.5 37.5
female 30 62.5 62.5 100.0
Total 48 100.0 100.0
Your age ( if you want to mention)
Frequency Percent Valid Percent Cumulative
Percent
Valid
20year 16 33.3 33.3 33
25year 10 20.8 20.8 54
30year 14 29.2 29.2 83
more than 40year 8 16.7 16.7 100
Total 48 100.0 100.0
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Your Pay if you want mention
Frequency Percent Valid Percent Cumulative
Percent
Valid
Rs20000 15 31.3 31.3 31.3more than Rs30000 10 20.8 20.8 52.1
Rs35000 13 27.1 27.1 79.2
Rs50000 10 20.8 20.8 100.0
Total 48 100.0 100.0
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Limitation of the study:
There are two notable limitations to this study. First, it was conducted in a singlegeographic
region, and the results therefore may not transfer into a differentgeography. Second, it employs
self-reports from executives charged with responsibilitymanaging customer relationships.Their
self-reports have not been objectivelycorroborated.
Given the significance that this research attaches to documented customercomplaints handling
processes, there is potential for future research into theeffectiveness of ISO 10002. with ISO
10002) achieve better customer retention outcomes than companies that either
Definition of key word:
Customer retention, Complaints
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References:
.Aspinall, E., Nancarrow, C. and Stone, M. (2001), The meaning and
measurement of customerretention, Journal of Targeting, Measurement
and Analysis for Marketing, Vol. 10 No. 1,
pp. 79-87.
Berry, L.L. (1983), Relationship marketing, in Berry, L.L., Shostack,
G.L. and Upah, G.D.(Eds),
Emerging Perspectives on Services Marketing, American Marketing
Association, Chicago,
IL, pp. 25-8.
Brown, S.W., Cowles, D.L. and Tuten, T.L. (1996), Service recovery:
its value and limitations as aRetail strategy, International Journal of
Service Industry Management, Vol. 7 No. 5,
pp. 32-46.
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Buttle, F. (2004), Customer Relationship Management: Concepts and
Tools, Elsevier, Oxford.
Christopher, M., Payne, A. and Ballantyne, D. (1991), RelationshipMarketing,
Butterworth-Heinemann, Oxford.
Coviello, N., Brodie, R.J. and Munro, H. (1997), Understanding
contemporary marketing: development of a classification scheme,
Journal of Marketing Management, Vol. 13 No. 6,
pp. 501-22.
Coviello, N., Milley, R. and Marcolin, B. (2001), Understanding IT-
enabled interactivity in
contemporary marketing, Journal of Interactive Marketing, Vol. 15 No.4, pp. 8-33.
Coviello, N.E., Brodie, R.J., Danaher, P.J. and Johnston, W.J. (2002),
How firms relate to their
markets: an empirical examination of contemporary marketing
practices, Journal of
Marketing, Vol. 66 No. 3, pp. 33-46.
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Coyles, S. and Gorkey, T.C. (2002), Customer retention is not enough,
McKinsey Quarterly, No. 2,
pp. 80-9.
Dawkins, P.M. and Reichheld, F.F. (1990), Customer retention as a
competitive weapon,
Directors and Board, Vol. 14, Summer, pp. 42-7.
DeSouza, G. (1992), Designing a customer retention plan, Journal of
Business Strategy, Vol. 13
No. 2, pp. 24-8.
Dowling, G. and Uncles, M. (1997), Do customer loyalty programs
really work?, Sloan
Management Review, Vol. 38 No. 4, pp. 71-82.
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Appendix:
clients, on a good volume-client-product
combination, and a good distribution approach
-sell
ciency and the effectiveness of the sales
-channel approach
to a 'single view' and profitable client identification
oach and thus better client segmentation
How, if at all, does the CRM program influence the
different channels and products that are at the client's
disposal?
ication of the eventual incompatibility between the channels
How, if at all, does the CRM program influence the
technological and organizational infrastructure of the
bank business?
global group will choice the final software for the CRM data support
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Questionnaire
Customer Retention In Management
Employees Retention in an organization With due respect I am
SaqibRazzaq student of (Mba) BZU campussahiwal I want to ask you
some question and assure you that it might not cause any harm to your
worth I shall be thankful to you
1 Your name please write down
Gender:
Female
Male
Your age ( if you want to mention)
a)20 years
b)25 years
c)30 year or above
d)more than 40 years
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Productive time spent working on the tasks assigned to me.
Almost all of the time
Most of the time
Half of the time
1/4th of the time
less than 1/4th of the time
In your opinion, how have Retention satisfaction ratings changed at yourorganization in the past year?
Improved considerably
Improved somewhat
Has remained about the same
Has declined somewhat
Has declined considerably
Don't know
Has your organization initiated programs to improve Retention satisfaction withinthe past year?
Your Pay if you want mention
a) Rs 20000
b) More than Rs 30000
c) Rs 35000 d) Above Rs 40000
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Yes
No
Don't know
we meet the targetrtentionqoutas and goals.
Strongly Disagree
Somewhat Disagree
Neutral
Somewhat Agree
Strongly Agree
N/A
Overall retention in getting the job done
Excellent
Good
Average
Below average
Poor
N/A
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Going beyond what is expected of me to make employees happy
Yes, I always do so
Yes, occasionally
I work as much as is expected of me
I work less than what is expected of me
I respond quickly and courteously to fulfill organization' needs
Strongly Disagree
Somewhat Disagree
Neutral
Somewhat Agree
Strongly Agree
N/A
The overall quality of service that employees provide is:
Excellent
Good
Average
Below average
Poor
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In your opinion, how important is retention at your organization?
It's a high priority
It's a mid-level priority
It's a low priority
Don't know
Does your organization have managers/staff dedicated to patient-retention matters?
Yes
No
Don't know
How often does your organization take steps for retention?
Daily basis for each patient
Monthly or more often
Quarterly
Semiannually
Yearly or less often
We don't
What sector of do you believe needs the most improvement in retentionandsatisfaction satisfaction?
Hospitals
Physicians
Managed-care plans
Insurers
Nursing homes
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What is the most compelling reason for your organization to improve retention?
Fear of losing patients to competitors
Fear of losing employer contracts
Fear of increase regulation
Fear of damage to organization's reputation
Other
In your opinion, has retention of employees been shown to have a direct effect on yourorganization's bottom line?
Yes
No
Don't know