December 2011 - Issue #6

Clinical Clinical Research Coordinating OfficeResearch Coordinating Office

NewsletterNewsletter

Newsletter Features:

Welcome new

UWCCC staff!

CRCO Tips of the Month

PRMC

DSMC

Affiliate Network

ECOG performance

monitoring

Summer 2013—Issue #12

After 12 years as UW Carbone Cancer Center Director, Dr. George Wilding is

stepping down from his Directorship to pursue his continuing academic ac-

tivities as Anderson Professor of Medicine within the Department of Medi-

cine. Dr. Howard Bailey, leader of our Chemoprevention

Consortium, has been named Interim Director, effective

September 1, 2013. Our sincerest thanks to Dr. Wilding

for his outstanding leadership throughout the years.

And a big warm congratulations and welcome to Dr. Bailey, for whom we

look forward to working with in the coming year.

The Summer 2013 edition of the CRCO Newsletter features a gallery

of new faces to welcome to the UW Cancer Center, and some familiar

faces transitioning into new roles!

Reminder—K4/6 Scanner

The G:\Team\K4-6 Sharp Scan-

ner is a shared folder by

UWCCC staff. Because it is a

shared folder, it is important

to remove your items as soon

as possible after scanning.

Some items contain sensitive

information that could poten-

tially be viewed by others.

Despite the fact the folder is

emptied out once every 30

days, it is still important to

delete items as soon after

scanning as possible. Thanks!

Courtney Thom Affiliate Coordinator

Vara Parameswaran Compliance & Monitor-

ing Coordinator

Janna Bergum Budget Compliance

Specialist

Shari Piaskowski Grant Specialist

Jamie Zeal Breast Coordinator

Elaine Paterson Lymphoma Program

Manager

Alexandra Procak Surgery Regulatory

Specialist

Tony Carabajal Grant Specialist

Erin Clements Melanoma Coordinator

Chris Mulhern Myeloma Coordinator

Page 2

December 2011 - Issue #6

DSMC Tips

Reminder: All external monitoring reports are required to be submitted to the DSMC

via datasafetymonitoring@uwcarbone.wisc.edu upon receipt of the report, per the

UWCCC DSMP. This enables the DSMC to be up-to-date on all study conduction

throughout the UWCCC, regardless of study sponsor. If you have questions regarding

this requirement, please contact us.

CRCO Contact Info: Katie Wulff Assistant Director, Clinical Research kmwulff@uwcarbone.wisc.edu (608) 263-7898

Shari Zeldin Clinical Research Compliance Manager swzeldin@uwcarbone.wisc.edu (608) 263-8403 Belinda Buehl-Soppe CTRP/Education Coordinator bkbuehl@uwcarbone.wisc.edu (608) 265-4543 Emily Jenner Compliance & Monitoring Coordinator Data & Safety Monitoring eajenner@uwcarbone.wisc.edu (608) 262-9654 Vara Parameswaran Compliance and Monitoring Coordinator Data & Safety Monitoring vparames@uwcarbone.wisc.edu (608) 263-4877 Claire Kostechka PRMC Coordinator cjkostec@uwcarbone.wisc.edu (608) 263-0169 Courtney Thom Affiliate Coordinator cethom@uwcarbone.wisc.edu (608) 265-2867 Billing Compliance:

Vielska Brautigam Budget Compliance Specialist vmbrauti@uwcarbone.wisc.edu (608) 262-8980 Janna Bergum Budget Compliance Specialist (608) 263-1258

Clinical Research

Coordinating Office

September-October 2012—Issue #10 Summer 2013—Issue #12

Wisconsin Oncology Network (WON)

Please join us for the Fall 2013 WON Meeting on Saturday, Oc-

tober 5, 2013 at the Health Sciences Learning Center (HSLC) on

the UW-Hospital Campus. The half-day meeting starts with reg-

istration and breakfast at 8:00 AM and concluding at 1:00 PM,

after lunch. To register for the meeting, go to: http://

www.surveymonkey.com/s/JNY7MSD. Hope to see you there!

PRMC Tips

Reminder: Always go to the UWCCC website to download forms for PRMC submis-

sions, as they are updated often.

Reminder: Competing studies must be listed when submitting protocols in the ePRMS

submission console when submitting an initial review, change review, site addition or

continuation review. Also , please ensure to list any present and pending competing

studies in the ePRMS forms. In addition, an explanation of protocol prioritization must

be included on the forms to explain how competing studies will be handled. The PRMC

takes this into consideration when reviewing protocols and accrual goals.

ECOG Performance Monitoring Reminder

The next Performance Monitoring data cut-off date of September 30, 2013 is approach-

ing. Any data received on or before September 30, 2013 will be included in the upcoming

Performance Monitoring. It is important to remember that data timeliness will be evalu-

ated by assessing two components: The rate of CRF submission and the rate of survival

follow-up. Our institution must have a score of 90% or better in each component.

Affiliate Site Tips

Reminder: When Johnson Creek (JC) is participating in a study , the DOWG is responsi-

ble for adding JC staff (Kelly McCunn, Dawn Klecker, and Lynda Persico) in OnCore in

the staff tab. NOTE—please assign their roles as clinical research associates, not affili-

ate research associates. The same is true when 1 S Park is participating, Sandra Black

must be assigned the role of clinical research associate. Thank you!

Page 3

December 2011 - Issue #6

OnCore Support Contact Info:

Stephine Wasielewski Manager, OnCore Support Office smw@uwcarbone.wisc.edu (608) 263-2907 Divya Kudva OnCore Support Staff ddkudva@uwcarbone.wisc.edu (608) 262-6604 Arenda Nolan OnCore Support Staff adnolan@uwcarbone.wisc.edu (608) 262-6604

Tip for Subject Registration Data Entry (for UW and 1 South Park Staff Only)

In the CRA Console > New Subject Registration screen, the FIND function should always be used to search for subjects before registering them (for protocols that use a full demographic data set) be-cause the demographic information populates from HealthLink.

If any of the information that populates is incorrect, OnCore should not to be updated directly. This is because any changes made to these fields will be overwritten by HealthLink on an hourly basis. In-stead the HealthLink Demographics Data Correction Form (found on the UWCCC intranet page) should be used to request changes to be made directly in HealthLink by patient registration staff.

EXCEPTION: The race and ethnicity fields in OnCore are NOT subject to the hourly HealthLink up-date. So if this information from HealthLink is missing or incorrect, it can be updated directly on the Subject Console > Demographics page in OnCore and it will not be overwritten.

The Expired date field in OnCore is also tied to HealthLink. If a subject is deceased and it is not docu-mented correctly in HealthLink, the HealthLink Deceased Patient Form should be used to request the change in Health Link.

Any time that the Last Name, Date of Birth, or Expired Date for a subject are changed in OnCore by HealthLink, the Program Manager will receive an email notification.

For any questions, please contact the OnCore Support Team.

OnCore Support

Corner

OnCore Tip of the Month

September-October 2012—Issue #10 Summer 2013—Issue #12

Summer 2013—Issue #12

In Memoriam

Jennifer Verhoeven,

July 17, 1974—June 20, 2013

Although some time has passed, our thoughts con-

tinue to surround the unexpected death of Jennifer

Verhoeven, UW Health lung cancer nurse coordina-

tor, on Thursday June 20, 2013.

Jenni, a valued member of the lung cancer team,

was an extremely competent and compassionate

nurse who treasured her work with lung cancer

patients, particularly those enrolled in clinical tri-

als. She had an innate ability to connect with pa-

tients and family members on a personal level as

they dealt with their diagnoses. It was more than a

skill, it was a heartfelt gift.

She was a beloved coworker who skillfully interact-

ed with and supported colleagues throughout the

UW Carbone Cancer Center (UWCCC) since her arri-

val in 2009, as well within the UW Health system

where she had worked since 2000. Her UWCCC

coworkers appreciated her always present smile,

sense of humor and willingness to always lend a

helping hand.

We would also like to recognize the UWCCC staff

who valiantly assisted Jenni by coming to her aid

the afternoon of her unexpected passing. At a time

of unquestionable need, these coworkers were

there – present and willing to assist in any way pos-

sible. Your efforts, like Jenni’s joyful spirit, will nev-

er be forgotten.

Craig R. Robida

External Relations Manager

UW Carbone Cancer Center

Jenni recognized that patients with lung cancer could benefit from a

support group, and was instrumental this past year in starting and facili-

tating the “Breathe Easier: Lung Cancer Information and Support

Group.” She provided broad expertise in answering support group

members’ questions with her background in the O.R. and in her posi-

tion as the Lung Cancer Coordinator. She always organized our team

for Bowlin’ for Colons—we plan to continue this tradition in her honor.

Kindness and empathy were hallmarks of Jenni’s interactions with pa-

tients and family members. She frequently had to discuss sensitive and

difficult topics with patients in person and over the phone. She was

always positive, friendly and caring . She recognized the value of the

work of the Lung Cancer Research Group with whom she shared an of-

fice; and frequently assisted them in understanding clinic procedures,

answering nursing questions, and helping them do their best for the

clinical trial patients.

In addition, Jenni was just plain fun to be around. She always had a fun-

ny story to tell and a zest and joy for life which made you want to spend

time with her. Jenni was always a source of entertainment in the office.

We miss hearing her stories and her infectious laugh and bright smile

are sorely missed.

Lung DOWG