OTTER TAIL COUNTY BOARD OF COMMISSIONERS SUPPORTING DOCUMENTS Tuesday, August 24, 2021 8:30 a.m. Government Services Center & Via Livestream 515 West Fir Avenue, Fergus Falls, MN 2.1 Draft Otter Tail County Board Minutes for 08.10.2021 2.2 Warrants/Bills for 08.24.2021 2.3 Public Health & Human Services Warrants/Bills for 08.24.2021 2.4 Approval of Final Payment to Brown Excavating, Inc., Glenwood, MN for 4122-203, Class 1 Crushing for Shouldering 3.0 Hiring Request- Financial Assistance Specialist 3.0 Hiring Request- Social Worker (Detention Facility) 4.0 Fergus Falls Transfer Station Front End Loader Purchase 4.0 Fergus Falls Transfer Station Glass Storage Building Contract 5.0 Request for Out of State Travel 5.0 Approval of Final Plat - Long Bay Retreat 5.0 Otter Tail Water Management District SSTS Loan Participation Agreement 5.0 Planning Commission Recommendation 6.0 Buffalo-Red Reiver Watershed District Board Manager Appointment 7.0 Bid Summary & Recommendation for Award - S.A.P. 056-614-014 7.0 Approval of Wadena Access Road Resolution 7.0 Agreement with City of Perham - S.A.P. 056-608-031, Repair & Replacement of CSAH 8 in the City of Perham 7.0 Agreement with Apex Engineering - S.A.P. 056-608-031, Repair & Replacement of CSAH 8 in the City of Perham 7.0 Approval to sell a 1998 Snowplow Truck to Folden Township 7.0 Geotechnical Evaluation Agreement with Braun Intertec - S.A.P. 056-601-067 8.0 County Ditch No. 52 - Synstelien Beaver Dams 8.0 Amendment to Grant Agreement - Phelps Mill Dam - Time Extension
Transcript
OTTER TAIL COUNTY BOARD OF COMMISSIONERS SUPPORTING DOCUMENTS
Tuesday, August 24, 2021 8:30 a.m.
Government Services Center & Via Livestream 515 West Fir Avenue, Fergus Falls, MN
2.1 Draft Otter Tail County Board Minutes for 08.10.2021 2.2 Warrants/Bills for 08.24.2021 2.3 Public Health & Human Services Warrants/Bills for 08.24.2021
2.4 Approval of Final Payment to Brown Excavating, Inc., Glenwood, MN for 4122-203, Class 1 Crushing for Shouldering
Otter Tail County Hiring Request Form for New Positions
Hiring Request Form requiring County Board Action Approved by County Board 12/14/10 Updated October 2014
Hiring Request Information Department: Human Services
Date of Request: July 28, 2021
Title of Position Requested: Financial Assistance Specialist – Lead – Family Unit
FTE of Position Requested: 1
Number of Incumbents in Job Class: 3
Number of Vacancies in Job Class: 0
Number of Employees in Department: 122
Number of Vacancies in Department: 3
Hiring Criteria & Guidelines Indicate whether or not position is mandated by statute, explain. Economic Assistance Programs – Eligibility determination services are mandated services – State supervised County administered. Estimate costs associated with this position, e.g. salary, benefits, advertising. Dependent on training & experience. Financial Assistance Specialist pay scale range –$21.82-32.73/hour with benefits as offered by Otter Tail County. This position will be an internal hiring process as program experience is required for the position. Indicate revenue sources that fund this position, e.g. county, state, federal, private, grant. Federal match for EW positions and county levy dollars. The level of the match is dependent on the work activity, the match range is 50 - 75% of state and county spending. How is this workload currently being managed, e.g. temporary employees, redistribution, job share? The work is currently assigned to the lead worker for both the Family and Adult Units. There are programs the units have in common, however, the policies and procedures are different for different populations. The complexity of the programs requires the lead to have significant knowledge of multiple program areas. Currently this is at least 10 programs across Family and Adult. What alternatives have you explored to filling this position? The position has been a Family and Adult Unit lead for several years. Concerns related to the amount of program specific information has been expressed by the most recent 3 incumbents. Splitting the lead work by the two units and having the leads also complete case work/assignments will align better with the work and the support needed by eligibility workers, especially new employees. What are the consequences of not filling the position? The primary concern is turnover in the position. The lack of consistency in the position can negatively impact the support and training of eligibility workers, both those with experience and new employees. Approval Department Head Signature:
Date: July 28, 2021
Division Director Signature:
Date:
Budget Committee Recommendation:
Date:
Internal Services Committee Recommendation:
Date:
County Board Action:
Date:
Otter Tail County Hiring Request Form for New Positions
Hiring Request Form requiring County Board Action Approved by County Board 12/14/10 Updated October 2014
Hiring Request Information Department: Human Services
Date of Request: 07/09/2021
Title of Position Requested: Social Worker – Jail MH/CD
FTE of Position Requested: 1
Number of Incumbents in Job Class: 43
Number of Vacancies in Job Class: 0
Number of Employees in Department: 122
Number of Vacancies in Department: 4
Hiring Criteria & Guidelines Indicate whether or not position is mandated by statute, explain. The position is not mandated by statute. The purpose of this position will be to provide information and referrals and coordinate pre-release planning for individuals experiencing mental illness and/or chemical dependency at OTC Detention Facility. Additionally, this position will be responsible to coordinate civil commitment pre-petition screening activities, develop and submit petitions to the County Attorney’s Office, monitor commitments and file required Reports to Court, complete or arrange for Rule 25 or Comprehensive Assessments, assess MH service needs, assist with referrals for treatment, coordinate access to treatment, and report to court as appropriate. Estimate costs associated with this position, e.g. salary, benefits, advertising. Salary range for Social Worker pay scale C41/42 is $25.90 – 40.42/hour with benefits as offered by Otter Tail County. Typical advertising costs for position postings. Annual cost for the position for 2021 at C41 Step 1 would be $79,800 (dependent on the insurance benefit). For Q4 of 2021 the cost would be $19,950. Costs for subsequent years assuming 3% increase for ARP funding consideration: CY 2022 @ $82,194, CY 2023 @ $84,660, CY 2024 @ $87,200, CY 2025 @ $89,815 and CY 2026 @ $92,500. Indicate revenue sources that fund this position, e.g. county, state, federal, private, grant. Consideration of ARP funding. Without ARP funding or following ARP funding, primary revenue for the position would be a split between the Sheriff’s Department and Human Services (50% each) – county levy funding. There is the potential for limited revenue through billing for ‘Officer-Involved Care Coordination’. This revenue, for individuals that meet qualifications is 50% Federal and 50% County. The amount of revenue is not known at this time and would not fund the position but could off set some of the county levy. How is this workload currently being managed, e.g. temporary employees, redistribution, job share? This is a new position not included in the 2021 budget for HS or the Sheriff’s Department. What alternatives have you explored to filling this position? There have been two ‘pilot’ projects to work to address MH/CD concerns for people involved with LE not in the jail and for those in the jail. These have had a limited scope and the scale of the project and time available within the current employees schedule has not provided the comprehensive service desired to assist people both in the jail and upon release to access needed services and resources. The intent of the pilots and this position is to connect people to the services and resources needed, thus reducing potential for recidivism. What are the consequences of not filling the position? Without the resource of a Social Worker in the jail addressing MH/CD needs, we will continue to see people’s needs unmet and no reduction in the potential for recidivism and return to the jail. Approval Department Head Signature:
Date: 07/16/2021
Division Director Signature:
Date:
Otter Tail County Hiring Request Form for New Positions
Hiring Request Form requiring County Board Action Approved by County Board 12/14/10 Updated October 2014
Budget Committee Recommendation:
Date:
Internal Services Committee Recommendation:
Date:
County Board Action:
Date:
L-331Articulating Wheel Loaders760-1019
Articulating Wheel LoadersFixed Pricing
(Base Unit Information)Specification 3.0
October, 2019
Vendor Name:Contact Person:Street Address:
P.O. Box:City, State, Zip
Phone #:Toll Free #:
Fax #:Email Address:
zieglercat.comSpec. Number Information Requested Answer
3.0 Articulating Wheel Loader
Make & Model Caterpillar 926MHorse Power/Engine Information Caterpillar 7.1 ACERT / 151 Net HPOperating Weight 28,742 lbFull Turn Static Tipping Load 16,600 lbRecommended Bucket Type & Size(Stuck/Heaped) (SAE)
Performance GP bucket 2.7 cyd heaped / 2.5 cyd struck
Is bucket included with base unit? NoBreak Out Force, bucket (SAE) 22,538 lbHinge Pin Height 12'9"Articulation Angle 40 degrees
Brake TypeIndependent front and rear enclosed Inboard wet disc
Transmission Type (describe features)
Stepless, electronically-controlled hydrostatic transmission with 4 speed ranges, standard throttle lock, and optional rimpull control and creeper control
Differential type - Front & Rear
Fully locking front differential (can be engaged on the go at full torque with button on joystick). Conventional rear differential
Seat type Fabric suspension seatBattery CCA 4 x 1,000 CCATires 20.5-R25 Michelin XHA2, L3
Hydraulics
2 valve, single lever, load-sensing variable flow electohydraulic control system with in-cab programmable kick-outs and elctrohydraulic cylinder snubbing
Bucket Controls Seat mounted joystick with F/N/R switchAlternator Size 115 ampStarting Aid Ether starting aid and engine coolant heater
Road & Work LightsFront and rear halogen roading and work lights with LED rear stop tail turn lights
Warranty Details: Months, Years, Hours, etc. One year / unlimited hour premier warranty
Base Price: 138,480.00$
Ziegler Inc.Cory Dalbec, Chris Rice901 West 94th Street
Vendor Name: Ziegler CATBase Unit Make/Model: CAT 926M
Base Unit Price (From Previous Page): $138,480
Spec. Number Description Price
4.1 OPERATOR STATION 138,480.00$
Use this section to offer operator station options. Add as many extra lines as you need.
4.1.1
Standard cab (includes automatic temperature control, seat mounted implement controls, two heated external mirrors, two internal mirrors, tilt and telescoping steering wheel, and primary instrument display) Included
4.1.2
Deluxe cab (includes all features included in 2.1 plus sutomatic blower control, electrically adjusted external mirrors, secondary display which allows real time adjustments to rimpull, creeper speed,3rd function flow, throttle lock, and doubles as rear camera display (camera not included), enhanced in cab LED lighting, and front and rear sun visor) 2,720.00$ 2,720.00$
4.1.3 Radio ready (provides speakers and wiring) Included
4.1.4Deluxe AM/FM radio (includes Bluetooth interface, microphone, and aux inputs for MP3 players, etc) 360.00$ 360.00$
4.1.5Deluxe AM/FM radio with CD player (includes Bluetooth interface, microphone, and aux inputs for MP3 players, etc) 640.00$
4.1.6 Ride control 2,700.00$ 2,700.00$ 4.1.7 Standard seat (low back mechanical suspension seat) Included4.1.8 Deluxe seat (low back air suspension seat) 710.00$ 4.1.9 Premium seat (heated and ventilated high back air suspension seat) 1,610.00$ 1,610.00$ 4.1.10 Secondary steering 2,040.00$ 4.1.11 Dual mode steering 2,820.00$ 4.1.12 Rear view camera (requires deluxe cab) 710.00$ 710.00$
4.1.13 Cat Integrated Object Detection System (requires deluxe cab and rear view camera) 2,350.00$ 4.1.14 Washer & Wiper, front and rear Included4.1.15 Windshield Platform 420.00$ 4.1.16 Precleaner Cab, Respa 2,140.00$
4.2 ENGINE/POWER TRAIN
Use this section to offer engine and powertrain options. Add as many extra lines as you need.
4.2.3 Medium debris package (includes Sy-Klone engine pre-cleaner and reversing fan) 1,680.00$ 1,680.00$
4.2.4High debris package (includes options in 3.3 plus brushless, filtered 150 amp alternator to debris package) 2,590.00$
4.2.5 Ether starting aid Included4.2.6 Engine coolant heater Included
4.3 ELECTRICAL/LIGHTSUse this section to offer electrical/light options. Addas many extra lines as you need.
4.3.1 Warning beacon, LED strobe, amber lens 180.00$ 180.00$ 4.3.2 Halogen front and rear roading and work lights Included4.3.3 Two additional forward facing and two additional rear facing halogen work lights 400.00$ 400.00$ 4.3.4 Two additional forward facing and two additional rear facing LED work lights 190.00$ 190.00$ 4.3.5 Lights Two additional forward facing and two additional rear facing LED work lights - p 750.00$ 4.3.6 Product Link PL641 - cellular (requires service subscription) Included4.3.7 Product Link PL631 - satelite (requires service subscription) 300.00$ 4.3.8 Two Additional Batteries for Cold Start Included
4.4 TIRES/RIMS
Use this section to offer tire/rim options. Add as many extra lines as you need.
4.4.1 20.5-R25 Michelin XTLA, L2 (1,480.00)$ 4.4.2 20.5-R25 Titan MXL, L3 (3,440.00)$ 4.4.3 TIRES,20.5R25 TL BRAWLER, SM 19,130.00$ 4.4.4 TIRES,20.5R25 TL BRAWLER, TR 18,410.00$ 18,410.00$ 4.4.5 20.5-R25 Michelin XHA2, L3 Included4.4.6 20.5-R25 Michelin XSNO+, L2 (factory installed) 460.00$ 4.4.7 Cost to exchange tires on new stock unit for snow tires (must also choose 5.7 or 5.8) 3,980.00$
L-331Articulating Wheel Loaders760-1019
Articulating Wheel LoadersFixed Pricing - OPTIONS
Specification 4.0
October, 2019
4.5 HYDRAULICS
Use this section to offer hydraulic options. Add as many extra lines as you need.
4.5.1 Hydraulic oil cooler, heavy duty Included4.5.2 Hydraulics 2 valve Coupler Ready Included4.5.3 Hydraulics, 3 valve Coupler Ready 1,580.00$ 4.5.4 Hydraulics, 4 valve Coupler Ready 3,010.00$ 4.5.5 Installation of third valve on a stock unit equipped with 2 valve hydraulics 5,000.00$
4.6 BUCKET/ATTACHMENTS Add as many extra lines as you need.
4.6.1 Caterpillar Fusion quick coupler, REQUIRES COUPLER READY 2,700.00$ 2,700.00$ 4.6.2 Quick Coupler ISO, REQUIRES COUPLER READY 3,400.00$ 4.6.3 General purpose bucket, 2.7 cyd. with bolt-on edge (pin-on or Fusion coupler) 5,170.00$ 4.6.4 General purpose bucket, 3.0 cyd. with bolt-on edge (pin-on or Fusion coupler) 5,770.00$ 4.6.5 General purpose bucket, 3.2 cyd. with bolt-on edge (pin-on or Fusion coupler) 6,370.00$ 4.6.6 General purpose bucket, 3.5 cyd. with bolt-on edge (pin-on or Fusion coupler) 6,840.00$ 4.6.7 General purpose bucket, 3.8 cyd. with bolt-on edge (pin-on or Fusion coupler) 7,160.00$ 7,160.00$ 4.6.8 Light material bucket, 4.5 cyd. with bolt-on edge (pin-on or Fusion coupler) 6,860.00$ 4.6.9 Light material bucket, 5.5 cyd. with bolt-on edge (pin-on or Fusion coupler) 7,930.00$ 4.6.10 Light material bucket, 6.5 cyd. with bolt-on edge (pin-on or Fusion coupler) 9,000.00$ 4.6.11 Attachments for Use with Fusion Coupler4.6.12 Multipurpose bucket, 2.7 cyd. with bolt-on edge 14,760.00$ 4.6.13 48" pallet forks (62" carriage), offset forks 3,070.00$ 4.6.14 54" pallet forks (62" carriage), offset forks 3,130.00$ 4.6.15 60" pallet forks (62" carriage), offset forks 3,190.00$ 4.6.16 60" construction forks (96" carriage) 6,180.00$ 4.6.17 72" construction forks (96" carriage) 6,850.00$ 4.6.18 Material handling arm 3,630.00$ 4.6.19 Caterpillar flat back hook assembly (not installed) 1,020.00$ 4.6.20 Caterpillar blank hook assembly (not installed) 1,740.00$ 4.6.21 Cost for installation of female adapter on existing attachment (requires hooks) 4,420.00$ 4.6.22 Adapter to allow use of IT-style work tools with Fusion coupler 2,240.00$ 4.6.23 Attachments for Use with ISO Coupler4.6.24 General purpose bucket, 3.2 cyd. with bolt-on edge 7,720.00$ 4.6.25 General purpose bucket, 3.5 cyd. with bolt-on edge 8,100.00$ 4.6.26 General purpose bucket, Flat floor, 4.2 cyd. with bolt-on edge 10,020.00$ 4.6.27 Caterpillar flat back ISO broom hook assembly (not installed) 620.00$ 4.6.28 Cost for installation of female adapter on existing attachment (requires hooks) 4,420.00$ 4.6.29 Falls Snow Equipment4.6.30 Transportation to Little Falls 900.00$ 4.6.31 Joystick, diverter valves, and hydraulic modifications to run snow wing 15,700.00$ 4.6.32 LDL-8 8' snow wing (requires Joystick, diverter valves, and hydraulic modifications to 16,680.00$ 4.6.33 LDL-9 9' snow wing (requires Joystick, diverter valves, and hydraulic modifications to 16,860.00$ 4.6.34 LDL-10 10' snow wing (requires Joystick, diverter valves, and hydraulic modifications 17,210.00$ 4.6.35 Trip edge option 1,480.00$ 4.6.36 Hydraulic push bar assembly with nitrogen cushioned cylinder 2,660.00$ 4.6.37 PR1143 power reversible trip blade plow (11') with female adapter installed (requires 11,270.00$ 4.6.38 PR1243 power reversible trip blade plow (12') with female adapter installed (requires 11,640.00$ 4.6.39 PR1155/PR1255 (raise moldboard height from 43" to 65" - add to PR1143 or PR1243 1,110.00$ 4.6.40 TER-11 power reversible trip blade plow (11') with female adapter installed (requires 6 11,280.00$ 4.6.41 TER-12 power reversible trip blade plow (12') with female adapter installed (requires 6 11,490.00$ 4.6.42 Trip edge assembly 1,370.00$ 4.6.43 Carbide cutting edge (per foot) 160.00$ 4.6.44 Falls Poly Wheel Caster System 2,320.00$ 4.6.45 Rubber belt deflector 370.00$ 4.6.46 Curb shoe (cylindrical) - each 150.00$ 4.6.47 Curb shoe (wrap-around) - each 180.00$ 4.6.48 HDR-11 heavy duty power reversible plow (11') with female adapter installed (require 14,050.00$ 4.6.49 HDR-12 heavy duty power reversible plow (12') with female adapter installed (require 14,510.00$ 4.6.50 Carbide cutting edge (per foot) 160.00$ 4.6.51 Rubber belt deflector 370.00$ 4.6.52 Moldboard shoe std. (not available with trip edge option) Included4.6.53 Screw-adjustable mushroom shoe assembly (set of 2) 700.00$ 4.6.54 Trip edge assembly 2,150.00$ 4.6.55 FX412 one way snow plow (12') with female adapter installed 10,680.00$ 4.6.56 Carbide cutting edge (per foot) 160.00$ 4.6.57 Rubber belt deflector 370.00$ 4.6.58 Heavy duty spring trip tilt bars 890.00$ 4.6.59 Hydraulic moldboard tilt, replaces rigid or spring trip bars, (requires additional hydraul 910.00$ 4.6.60 Falls Fixed Poly Wheel System (2 dual) 2,660.00$
L-331Articulating Wheel Loaders760-1019
Articulating Wheel LoadersFixed Pricing - OPTIONS
Specification 4.0
October, 2019
4.6.61 V-890 V-plow with female adapter installed 11,320.00$ 4.6.62 V-90 V-plow with female adapter installed 11,520.00$ 4.6.63 V-100 V-plow with female adapter installed 13,530.00$ 4.6.64 Rubber belt deflector 370.00$ 4.6.65 Falls Fixed Poly Wheel System in lieu of std. shoe assy. (2 dual, 1 single) 2,760.00$ 4.6.66 Henke Snow Equipment:4.6.67 Joystick, diverter valves, and hydraulic modifications to run snow wing 15,700.00$ 4.6.68 REL 10 hydraulic reversible plow (10') with female adapter installed(requires 6.3 or 6. 22,680.00$ 4.6.69 REL 12 hydraulic reversible plow (12') with female adapter installed (requires 6.3 or 6 23,030.00$ 4.6.70 REL 14 hydraulic reversible plow (14') with female adapter installed (requires 6.3 or 6 23,570.00$ 4.6.71 Hydraulic Hi-Gate for REL with diverter kit 12,850.00$ 4.6.72 REL 12, SWL 10 Loader Plow Wing Combo installed, with swivel backplate for Fusion 38,430.00$ 4.6.73 Mushroom shoes 750.00$ 4.6.74 Swivel Lockout for REL 70.00$ 4.6.75 SWL 10 Trip-edge Moldboard 1,620.00$ 4.6.76 FV-12 Folding V-Plow 23,440.00$ 4.6.77 11" Mushroom Shoes 780.00$ 4.6.78 Craig Snow Equipment:4.6.79 Craig Snow Plow Pkg: includes 0600 series, 12', hydraulic reversible plow with trip mo 52,000.00$ 4.6.80 Wing hydraulic trip swivel 4,680.00$ 4.6.81 Wing moldboard hydraulic end gate 5,800.00$ 4.6.82 Trip edge option for wing or reversible plow 1,320.00$ 4.6.83 Moldboard wear shoes (each) 130.00$ 4.6.84 ACS Attachments:4.6.85 Pro Series 2000 male master w/tie in kit 4,730.00$ 4.6.86 Pro Series 2000 female adapter (installed on existing attachment) 6,520.00$ 4.6.87 Series 1000 male master w/tie in kit 6,970.00$ 4.6.88 Pro Series 1000 female adapter (installed on existing attachment) 6,520.00$ 4.6.89 Matching coupler to existing attachments may require a combo fee 1,440.00$ 4.6.90 General purpose bucket, 2.5 cyd with bolt-on edge and female adapter 4,640.00$ 4.6.91 General purpose bucket, 3.0 cyd with bolt-on edge and female adapter 5,670.00$ 4.6.92 48" construction duty forks, 5,110.00$ 4.6.93 60" construction duty forks 5,450.00$ 4.6.94 72" construction duty forks 5,780.00$ 4.6.95 HitchDoc4.6.96 HDS9200 HitchDoc Snow Blower, 9' width, 40 GPM, (Not installed) 55,200.00$
4.7 OTHER LOADER OPTIONS
Use this section to offer front attachment options. (Please include scales/printers if available.) Add as many extra lines as you need.
4.7.1Logger / aggregate counterweight (adds 882 lbs - recommended for log and lumber, aggregate handling, and auto re-handling applications) 2,660.00$
4.7.12Standard fenders (provides black non-metallic front fenders and partial coverage rear fenders) Included
4.7.13Extended coverage fenders (provides yellow non-metallic front fenders and extended coverage rear fenders) 1,410.00$
4.7.14
Full coverage fenders (provides yellow non-metallic front fenders and full coverage rear fenders with mud flaps on the back side of both front and rear tires) 1,770.00$
4.7.15Front deflectors (provids yellow metal front deflectors that provide protection to hitch, ladder, and cab from debris from front tires) 320.00$
4.7.16Add for installation of extended or full coverage fenders on stock unit (must also choose 8.13 or 8.14) 1,950.00$
4.7.17 Hyd, 2v, Coupler Ready, High Lift 4,580.00$ 4.7.18 Cat Production Measurement, Factory Activated; requires 2.2 8,600.00$ 4.7.19 Cat Production Measurement System, Field Install; requires 2.2 8,600.00$ 4.7.20 Printer, Cat Production Measurement System, factory install 1,070.00$ 4.7.21 Printer, Cat Production Measurement System, field install 1,890.00$
4.8.63 24 Month / 1,000 Hour Premier 720.00$ 4.8.64 24 Month / 2,000 Hour Premier 1,030.00$ 4.8.65 36 Month / 1,000 Hour Premier 1,110.00$ 4.8.66 36 Month / 2,000 Hour Premier 1,200.00$ 4.8.67 36 Month / 3,000 Hour Premier 1,690.00$ 4.8.68 48 Month / 2,000 Hour Premier 2,810.00$ 4.8.69 48 Month / 3,000 Hour Premier 3,170.00$ 4.8.70 48 Month / 4,000 Hour Premier 3,800.00$ 4.8.71 60 Month / 3,000 Hour Premier 4,240.00$ 4.8.72 60 Month / 4,000 Hour Premier 4,640.00$ 4.8.73 60 Month / 5,000 Hour Premier 5,350.00$ 4.8.74 60 Month / 6,000 Hour Premier 10,720.00$ 4.8.75 60 Month / 7,000 Hour Premier 12,240.00$ 4.8.76 60 Month / 8,000 Hour Premier 12,780.00$ 4.8.77 72 Month / 3,000 Hour Premier 5,510.00$ 4.8.78 72 Month / 4,000 Hour Premier 6,660.00$ 4.8.79 72 Month / 5,000 Hour Premier 8,170.00$ 4.8.80 72 Month / 6,000 Hour Premier 11,100.00$ 4.8.81 72 Month / 7,000 Hour Premier 13,180.00$ 4.8.82 72 Month / 8,000 Hour Premier 16,930.00$ 4.8.83 84 Month / 4,000 Hour Premier 6,900.00$ 4.8.84 84 Month / 5,000 Hour Premier 8,460.00$ 4.8.85 84 Month / 6,000 Hour Premier 12,220.00$ 4.8.86 84 Month / 7,000 Hour Premier 14,430.00$ 4.8.87 84 Month / 8,000 Hour Premier 17,040.00$
$200.00 deductible per occurrence after 1 year/1500 hours on Full Machine warranties. Warranty excludes wear items, tires, cutting edges, lights, brakes, batteries, and non-Cat attachments.One set of parts, service and operators manual No ChargePreventative maintenance contract (3 years/2,000 hours) Travel included within 50 miles of Ziegler location $3.95 per hour
4.9 DELIVERY STARTING POINTList City, State, & Zip Code Nearest Ziegler Facility
Price Per Loaded Mile: $4.50
Minimum Delivery Charge (If Applicable): $250
4.10 DISCOUNT OFF LIST PRICE FOR RELATED PARTS & ACCESSORIES (See Special Terms and Conditions) N/A
4.11 NEW EQUIPMENT RENTAL PROGRAM
If rental programs are available on the new equipment being offered, list the hourly/weekly/monthly rental rate. Indicate the percent of rental fee paid by the purchaser that would be applied to the purchase price. See Solicitation Special Terms & Conditions.
Percent (%) of Rental Fee applied to purchase price: 100%
If the new rental equipment is purchased and financecharges are applicable for the actual rental term only,state the actual interest rate here: ___Prime Plus 3%_____________
4.12 VENDOR OWNED RENTAL RETURN OR DEMO EQUIPMENT PROGRAM See Solicitation Special Terms and Conditions.
DEDUCT cost per Used Hour from the original Contract Price $22.00
4.13 HOURLY SHOP RATE(Installation services may be requested on an "as needed" basis)
Per Hour: $144
4.14 PRICE FOR ADDITIONAL MANUALS (1 of each included at no cost, per specs)ADDITIONAL SERVICE MANUAL
Digital 50.00$ Paper 150.00$
ADDITIONAL PARTS MANUAL Digital 50.00$ Paper 150.00$
L-331Articulating Wheel Loaders760-1019
Articulating Wheel LoadersFixed Pricing - OPTIONS
Specification 4.0
October, 2019
PRICE FOR ADDITIONAL OPERATIONS MANUAL Digital 50.00$ Paper 150.00$
Total Machine Price including Options & Warranty 191,940.00$
GRAND TOTAL - CAT 924M 191,940.00$
THIS PROPOSAL SUBJECT TO ALL PROVISIONS OF THE CONTRACT AND WARRANTY AS SPECIFIED HEREIN:
This Contract is entered into this 19th day of August 2021, by and between Owner, and Greystone Construction Company, Contractor.
Owner Otter Tail County, MN Sourcewell
Member ID:
Address 505 South Court Street Ste. 1 Phone: 218-998-8470
City State/Zip Fergus Falls, MN 56537 County: Otter Tail
1. The Work. Contractor agrees to perform, and Owner agrees to accept, the work described below (“Work”), subject to
the terms and conditions stated herein: Furnish and install:
65’ L10 x 144’ Britespan Atlas Series Building per attached exhibits
which Work shall be performed at: Building Address: NEAR 275 Airport Drive
City State/Zip: Fergus Falls, MN 56537 County: Otter Tail
2. Contract Price. Owner agrees to pay to Contractor for the Work the sum of Three Hundred Thrity-Three Thousand One Hundred Forty-Seven Dollars and no /100 ($330,147.00), as adjusted by additions to and deletions from the Work that have been agreed to by the parties in writing.
3. Payment Terms. Payment of the Contract Price shall be made as follows:
Monthly Progress Billing will be issued and Due Net 30 from date of Invoice.
Payments due and unpaid hereunder shall bear interest from the date payment is due at the rate of 18% or, in the absence thereof, at the legal rate prevailing at the place the Work is performed.
4. Insurance. Contractor shall secure and maintain a policy of commercial general liability insurance with coverage limits that are customary for the type of Work being performed. Owner shall secure and maintain policies of property and general liability insurance which include coverage for the Work. The parties waive all rights against each other and any of their agents and employees for damages caused by the other to the extent such damages are covered by any of the insurance policies required herein. Prior to the commencement of the Work, each party shall deliver to the other certificates of insurance evidencing the existence of the required insurance.
5. Claims for Consequential Damages. The Contractor and Owner waive claims against each other for consequential damages arising out of or relating to this Contract. This mutual waiver includes damages incurred by the Owner for rental expenses, for losses of use, income, profit, financing, business and reputation, and for loss of management or employee productivity or of the services of such persons; and damages incurred by the Contractor for principal office expenses including the compensation of personnel stationed there, for losses of financing, business and reputation, and for loss of profit except anticipated profit arising directly from the Work.
6. Covenant/Completion of the Work. Contractor shall complete the Work in approximately _ 120 _ days from the execution of Contract. If the progress of the Work is delayed by inclement weather, delays in delivery of materials, acts of God or other casualties or causes beyond Contractor’s control, then the time to commence and/or complete the Work herein shall be extended accordingly.
7. Indemnification. Contractor shall indemnify and hold harmless the Owner, its agents and employees, from and against any claims, damages, losses and expenses, arising out of or resulting from the performance of the Work, but only to the extent caused solely by the negligent acts or omissions of Contractor, its subcontractors, anyone directly or indirectly employed by Contractor.
8. Warranty. Owner agrees to look exclusively to the manufacturer for any warranties covering the materials (including any design and engineering requirements of the materials) used in the performance of the Work. Contractor makes no warranty, express or implied, regarding the materials or the design and engineering requirements of the materials. The
manufacturer’s warranty is expressly in lieu of all other warranties covering the materials, including any warranty of merchantability or fitness for a particular purpose or use, which are hereby expressly disclaimed by Contractor. Owner agrees to complete any warranty registration cards required in order to activate any manufacturers’ warranties, and to deliver the completed warranty registration cards to the Contractor upon completion of the Work. Contractor warrants only that its labor will be of good quality and workmanship and free of defects for a period of one (1) year from completion of the Work. Contractor does not provide, and shall not be responsible for, any of the design and engineering requirements of the Project, except as follows: ____ . Owner agrees that all other design and engineering requirements for the Project shall be the Owner’s responsibility.
9. Remedy. If Contractor breaches Contractor’s labor warranty as set forth above, or if Contractor breaches this Contract, Owner’s sole remedy against Contractor shall be the repair or replacement of the defective Work, at Contractor’s option. Notwithstanding anything to the contrary herein, under no circumstances shall Contractor be liable to Owner, or to anyone else, for any costs or damages, including without limitation, any incidental, indirect, specific or consequential damages of any kind, resulting from Contractor’s breach of warranty, or breach of this agreement, or from Contractor’s negligence or other actions or failure to act, including without limitation, costs or damage resulting from defects in the Work.
10. Permits by Owner. Owner shall obtain and pay for the building permit and any other permits and governmental fees, licenses and inspections necessary for proper execution and completion of the Work.
11. Condition of Site. Owner shall provide Contractor with information regarding the condition of the site prior to commencement of construction, including surveys, soils reports and information regarding underground utilities, tanks or other buried equipment or obstructions. Contractor shall not be responsible for damage to underground utilities, tanks or other buried equipment or obstructions not disclosed to Contractor prior to commencement of the Work.
12. Use of Site. Owner shall provide Contractor with open access to the site for purposes of performing the Work. Owner shall maintain the site including access in and around the building in a manner that allows the contractor to complete the work without limitation for the duration of construction.
13. Clean Up. Contractor shall keep the premises and surrounding area free from accumulation of debris and trash related to the Work.
14. Governing Law. This Contract shall be governed by the laws of the place where this project is located.
15. Assignment. Neither party may assign the Contract without the written consent of the other.
16. Entire Agreement. This Contract, together with attached Exhibits A, B, & C constitute the entire agreement between the Contractor and the Owner with respect to the Work. The Contract may be amended or modified only by writing signed by both of the parties.
OWNER:
By
Title
Date
This contract is not binding until signed by Greystone Construction Company. A copy of the executed contract should be sent to you within 10 days. If this contract is not accepted by Greystone Construction Company, the contract will become null and void and all down payments will be returned to you.
I hereby give Greystone Construction Company permission to use
photographs and/or video footage taken of me, my or my company’s property and/or statements made by me or my company, in any and all future productions and/or publications without remuneration or liability. I understand that the above may be used for promotional purposes, both nationally and internationally.
Furthermore, I give Greystone Construction Company permission to edit any of the aforementioned photographs, video footage and/or statements for brevity, clarity or aesthetic purposes.
Exclusions – Items not included, but may apply to overall project:
Architectural and Civil Engineering
Permits & Fees
Prevailing wage rates and Union labor
Payment and performance bonds
Cat II occupancy and FR Fabric
Alternate foundation design if proposed design isn’t suitable for existing site
Testing & special inspections by owner – Soil borings, soils testing, concrete testing, bolt inspection, etc
Site work including, but not limited to: soil corrections, granular base material under floor and bunker panels, excavation and backfill, site prep, import or export of materials, dewatering, etc
Assumed building has 50’ clear on all four sides for staging/erection and building engineering requirements
Site specific safety requirements
Bituminous paving or concrete – interior and exterior slabs and aprons
Exterior aprons & stoops at doors
Geotextile liner under building
Doors – Overhead & personnel
Dumpsters
All electrical & mechanical systems
All winter conditions
4'-0"
12'-1
0 13/1
6"
31'-4
1/4"
33'-4
5/8"
12'-0
"
55'-10 15/16"
65'-3 15/16"
PAVING AND GRANULARBASE BY OTHERS
NOT FOR CONSTRUCTION
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Exhibit C -Profile
Out of State Travel Request - National Onsite Wastewater Recycling Association Mega-Conference, San Marcos TX Oct 17-20, 2021 https://www.nowra.org/conference/mega-conference/
SSTS LOAN PARTICIPATION AGREEMENT OTTER TAIL COUNTY AND OTTER TAIL WATER MANAGEMENT DISTRICT
ARTICLE I: PARTIES
THIS AGREEMENT is made by and between the County of Otter Tail (hereinafter referred to as County), and the Otter Tail Water Management District (hereinafter referred to as the District), both of which are organized and existing under the Constitution and the Laws of the State of Minnesota. In consideration of the desire to allow individual members of the District to participate in the Otter Tail County SSTS Loan Program (hereinafter referred to as the SSTS Loan Program) hereto agree to the following:
ARTICLE II: BACKGROUND The District is a local unit of government that acts as the regulatory authority of all subsurface sewage treatment systems (SSTS) within the shoreland district of Otter Tail Lake (56024200), Blanche Lake (56024000), Deer Lake (56029800), Round Lake (56029700), Walker Lake (56031000), and the south half of Long Lake (56021000) and portions of the Otter Tail River North. The District collects annual membership fees through the County’s property tax statements. Two types of membership exist: Active Membership, which has a higher annual fee, and the District is responsible for the operation and maintenance of the system, including repairs or upgrades to the system; and, Passive Membership, which has a lower annual fee, and the property owner is responsible for the operation and maintenance of the system, including repairs or upgrades to the system.
ARTICLE III: PURPOSE The County has agreed to allow Passive Members of the District to participate in the SSTS Loan Program. The County and the District agree to participate in in the program within the limitations and conditions of this Agreement.
ARTICLE IV: DEFINITIONS Grant Contract: The Minnesota CWP Loan Agreement, Clean Water Partnership (CWP) Loan
Program agreement between Otter Tail County and the Minnesota Pollution Control Agency.
Passive Member: A member of the Otter Tail Water Management District who has a Passive
Membership with the District as of the date this Agreement is signed by all parties.
ARTICLE V: SCOPE OF SERVICES PROVIDED BY THE COUNTY The County shall perform the following: 1. Accept and process SSTS Loan Applications from Passive Members of the District, including an
application fee. SSTS Loans for passive members of the Otter Tail Water Management District may not exceed a total of $500,000 of the grant money available to Otter Tail County.
2. Provide permitting services for Passive Members of the District that participate in the SSTS Loan Program. The Passive Member must pay the permit fee to the County as part of the permitting process.
3. Provide inspection services for Passive Members of the District that participate in the SSTS Loan Program.
4. Permitting of SSTS designs shall be in accordance with the design standards of the Otter Tail Water Management District Ordinance No. 1, adopted on July 8, 2020.
5. Maintain records of systems installed for Passive Members of the District that participate in the SSTS Loan Program, including soil observation logs, system design specs, site plans, permits, inspection forms, latitude-longitude of components, as-builts and the Certificate of Compliance for each system.
6. A Passive Member of the District may only participate in the SSTS Loan Program if the existing SSTS on that Member’s property has been inspected by a business that is currently licensed by the Minnesota Pollution Control Agency (MPCA) as a Basic Inspector, Intermediate Inspector, or Advanced Inspector and the system has been found to be noncompliant in accordance with Minnesota Rules, Chapter 7080.1500 and the Sanitation Code of Otter Tail County.
ARTICLE VI: SCOPE OF SERVICES PROVIDED BY THE DISTRICT
The District shall perform the following: 1. The District Administrator must participate in the site and soil evaluation of the permitting process
with the County. 2. The District Administrator must participate in the installation inspection with the County. 3. Reimburse the County for cost of services as defined in Article VII of this Agreement. 4. The District shall allow the property owner to select contractors to design and install the replacement
SSTS.
ARTICLE VII: COST OF SERVICES The following shall be included in the cost of services. 1. Direct labor, indirect labor and fringe benefits cost of staff time incurred during the processing the
SSTS Loan Program application before and after the SSTS has been replaced. The unit of service will be in ¼-hour increments.
2. Direct labor, indirect labor and fringe benefits cost of staff time incurred during the permitting and inspection services provided as part of the SSTS Loan Program. The unit of service will be in ¼-hour increments.
3. Direct labor, indirect labor and fringe benefits cost of staff time incurred during the annual reporting to the MPCA of loans issued and nutrient reduction levels achieved. The unit of service will be in ¼-hour increments.
4. Mileage reimbursement of miles driven to and from the property location of the replacement SSTS to conduct soil review inspections and installation inspections.
The following shall not be included in the cost of services: 1. Overhead costs, including office supplies, utilities (heat, electricity, water and sewer), computers,
software, internet and buildings.
ARTICLE VIII: PAYMENT 1. The County will prepare an annual summary of costs of service as described in Article VII for the
previous year for the participation of Passive members of the District participating in the SSTS Loan Program and provide it to the District by March 1 of each year. Payment from the District is due on April 1 of each year.
ARTICLE IX: TERMINATION 1. This Agreement may be terminated by either party for any reason given a 30-day notice, but no
sooner than the date of the end of the Grant Contract (May 1, 2023). The District shall pay the County costs incurred prior to the effective date of termination. Payment shall be made within thirty (30) days of invoice.
2. Any outstanding permits issued by the County for replacement SSTS for Passive members shall be
revoked on the effective date of termination.
ARTICLE X: LIABILITY 1. Nothing in this Agreement is intended to waive or limit the provisions of the Tort Claim Act,
Minnesota Statute 3.736 (1990), or Minnesota Statute 466.02 (1990), or any other law, legislative or judicial, which limits government liability.
2. Each party agrees that it will be responsible for its own acts and the results thereof. Each party agrees
that it will assume liability for itself, its agents, employees, or invitees, and for any injury to person or property resulting in any manner from the conduct of its own operations, and operations of its agents or employees under or activities related to this Agreement.
OTTER TAIL COUNTY OTTER TAIL WATER
MANAGEMENT DISTRICT By: By: Leland Rogness, Board Chair Nancy Johnson, Chairman Date: Date: By: By: Christopher W. LeClair, Director Alex Kvidt, Administrator Date: Date:
OTTER TAIL COUNTY PLANNING COMMISSION Otter Tail County Government Services Center, 540 West Fir, Fergus Falls, MN 56537 218-998-8095 August 11, 2021 Meeting of the Otter Tail County Planning Commission was held on August 11, 2021 at 6:30 P.M at the Government Services Center; the hearing was held in person and via Microsoft Teams due to the health pandemic and declared emergency in accordance with Minn. Stat. Sec. 13D.021.
Roll Call: Members Present: Rod Boyer, Judd Fischer (Via Teams), Brent E. Frazier, Richard Gabe, Bruce Stone, David Trites, David Wass and Rick Wilson.
Members Absent: None.
Michelle Eldien represented the County Attorney's Office and Chris LeClair represented the Land & Resource Management Office. Minutes of July 14, 2021: A motion by Frazier, second by Gabe to approve the July 14, 2021 Minutes as presented. Voting By Roll Call: All members in favor. Lee & Sandra Lindquist, Tst / Jamielind Inc. – Approved With Conditions: A Conditional Use Permit Application (as stated by the Applicant on the Application): Request to construct a 740’ long driveway with a 20’ top. Will cut approximately 2’ off and replace with class 5 gravel. The cut spoils will be used for side sloping on driveway. Total cubic yards of fill to be moved is approximately 3,000 cubic yards. The proposed driveway will be a shared driveway between the parcels & located on the lotline. The proposal is located East of 34581 State Hwy 108, Section 30 of Edna Township; Big McDonald Lake (56-386), RD. Scott Dirks (Jamielind Inc.) and Doug Ackling (contractor) represented the Application. All correspondence has been forwarded to the Planning Commission and Applicant for review. Motion: A motion by Trites, second by Frazier to approve provided the driveway is constructed on Parcel A (20-000-30-0181-000), requiring the driveway easement be recorded prior to issuance of the Conditional Use Permit. Voting By Roll Call: All Members in favor. Bass Harbor Storage / Scott Adelman/Troy Tooz – Approved With Conditions: A Conditional Use Permit Application (as stated by the Applicant on the Application): Construct a 21 Storage Unit Non-Dwelling PUD and build a road to access the Storage Units. Request to perform earthwork and road construction to build approximately 21 recreation storage building. An approx. 3,243 cubic yards will be cut for the project and an approx. 2,598 cubic yards of will be needed for project. The proposal is located at 43915 Bass Harbor Road, Section 9 of Lida Township; Lida Lake (56-747), GD. Motion – July 14, 2021: A motion by Gabe, second by Fischer to table (at the Applicant’s request) to August 11, 2021 to allow the Applicant to provide additional information. All correspondence has been forwarded to the Planning Commission and Applicant for review.
Otter Tail County, Planning Commission August 11, 2021; Page 2
Troy Tooz (engineer) and Scott Adelman and David Song (Bass Harbor Storage Association) represented the Application. All correspondence has been forwarded to the Planning Commission and Applicant for review. Dan Zurn requested a complete plan. Todd Marti requested clarity on the proposal. Motion: A motion by Stone, second by Wass to approved, provided: 1. The proposed buildings #22, #23 & #24 be eliminated. 2. Every effort is made to obtain a temporary access off County Highway 4, to service construction traffic, in the area of #15 & #16. A revised, signed & dated drawing depicting these conditions was submitted at the Meeting. Voting By Roll Call: All Members in favor (Boyer recused himself from voting). Pleasant Lake RV Village / Tom & Brenda Masloski – Approved As Presented: A Conditional Use Permit Application (as stated by the Applicant on the Application): Add 22 new sites to Pleasant Lake RV Village on Pleasant Lake and a permanent home. Currently have 27 full hook-up sites, one cabin and a fish cleaning/well building. Add appropriate septic to support new sites, a well for new sites, a home and metered electric to all new sites. Remove one existing site and eliminate an old shower/bath house (turn it into storage). Current septic system is compliant so we would add additional systems to support house and new sites. Would also convert 3 existing sites to new septic system so we can add three sites to old system. Add additional boat slips to existing docks and add a couple of more docks. (20). The proposal is located at 27101 Hagen Point Ln, Section 6 of Sverdrup Township; Pleasant Lake (56-449), RD. Tom & Brenda Masloski represented the Application. All correspondence has been forwarded to the Planning Commission and Applicant for review. Harry Krog expressed concerns on the previous request, boat traffic & the easement servicing the proposal. Robert Ehlert expressed concerns on the size of the lake and the impact on the lake. Howard Lueck expressed concerns on boat traffic, the crowding on the lake and the potential for development on the lake. Dan Karst expressed concerns boating safety. Lea Deuchar expressed concerns on boat traffic (safety), environmental impacts (wildlife & shoreline) & economic impact. Charlie Crissinger expressed concerns on use of the public access & lack of notification. Motion: A motion by Wilson, second by Fischer to approve as presented, the proposal meets and exceeds the requirements of the Shoreland Management Ordinance for density in units, docks & boat slips. Voting By Roll Call: All Members in favor, except Trites & Wass (due to environmental impact & safety). BA Kern Holdings, LLC / Aaron Kern – Approved With a Condition: A Conditional Use Permit Application (as stated by the Applicant on the Application): The request is a topographic alteration for the construction of a home, detached garage, driveway, and a path to the bottom of a steep slope. The home construction will include a walk out basement with the home built into the steep slope. Total yards of excavation will be 1,209 CY with 444 CY of that being placed as fill for the walk out patio, sidewalk, paths. A total of 75 CY of class 5 will be brough in for the driveway and 62 CY of riprap for a total of 1,654 CY of excavation,
Otter Tail County, Planning Commission August 11, 2021; Page 3
fill and imported material. Construction slated to start fall of this year and continuing into 2022. The proposal is located NE of 30213 Four Winds Dr., Section 30 of Otter Tail Township; Otter Tail Lake (56-242), GD. Chris Heyer (Moore Engineering Via Teams), Steve & Judy Hanson (proposed buyers and Ed Neuman (contractor) represented the Application. All correspondence has been forwarded to the Planning Commission and Applicant for review. Aaron Kern (current property owner) addressed the setback, speaking in favor. Nathan Holzer commented on the existence of the wetland on the property. Motion: A motion by Gabe, second by Stone to approve as presented, provided the proposed 2 septic system areas are protected during construction. Voting By Roll Call: All Members in favor except Boyer. Adjourn: At 8:42 P.M., Chairman Wilson adjourned the Meeting. The next Meeting is scheduled for 6:30 P.M. on September 8, 2021. Respectfully submitted,
Marsha Bowman Recording Secretary
OTTER TAIL COUNTY
COUNTY AUDITOR/TREASURER FINANCIAL SERVICES DIVISION
GOVERNMENT SERVICES CENTER OFFICE - 218-998-8030 510 WEST FIR AVENUE DIRECT - 218-998-8041 FERGUS FALLS, MN 56537 FAX - 218-998-8042
APPOINTMENT TO BUFFALO-RED RIVER
WATERSHED DISTRICT BOARD OF MANAGERS
Pursuant to Minnesota Statute 103D.311, the Otter Tail County Board of Commissioners will appoint a Manager to fill a position representing Otter Tail County on the Buffalo-Red River Watershed Board of Managers.
Persons interested in an appointment as a Watershed District Manager may submit their names for consideration for appointment.
Letters of interest for appointment to the Buffalo-Red River Watershed District Board of Managers may be mailed to the Otter Tail County Auditor-Treasurer, 510 West Fir Avenue, Fergus Falls, MN 56537 on or before Friday, August 20, 2021.
BE IT RESOLVED that Otter Tail County act as the legal sponsor for the project contained in HF 52 Sec. 32. Laws 2020, Fifth Special Session chapter 3, article 1, section 21, subdivision 44 entitled Wadena; Access Road. BE IT FURTHER RESOLVED that Otter Tail County has the legal authority to receive financial assistance, and the institutional, managerial, and financial capability to ensure adequate project administration. BE IT FURTHER RESOLVED that the sources and amounts of the local match identified in the development proposal are committed to the project identified. BE IT FURTHER RESOLVED that Otter Tail County has not violated any Federal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice.
BE IT FURTHER RESOLVED that upon approval of its development proposal by the state, Otter Tail County may enter into an agreement with the State of Minnesota for the above-referenced project(s), and that Otter Tail County certifies that it will comply with all applicable laws and regulation as stated in all contract agreements. NOW, THEREFORE BE IT RESOLVED that the County Engineer is hereby authorized to execute such agreements as are necessary to implement the project(s) on behalf of Otter Tail County. Dated: _______________________ OTTER TAIL COUNTY BOARD OF COMMISSIONERS By: ______________________________________ Leland R. Rogness, Chair Attest: _______________________ Nicole Hansen, Clerk
CERTIFICATION I do hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented to and adopted by the County of Otter Tail at a duly authorized meeting held on this _______ day of , 2021. Nicole Hansen, Clerk I:\Highway Projects\4038-092 - CSAH 92 Construction for TCHC\DEED Grant Information\Otter Tail County Access Road Resolution.docx
and American Society of Civil Engineers. All rights reserved. Page 1
Task Order In accordance with Paragraph 1.01 of the Agreement Between Owner and Engineer for Professional Services – Task Order Edition, dated November 5, 2019 ("Agreement"), Owner and Engineer agree as follows:
1. Background Data
a. Effective Date of Task Order: August 24, 2021 b. Owner: Otter Tail County, Minnesota c. Engineer: Apex Engineering Group, Inc. d. Specific Project (title): S.A.P. 056-608-031 (CSAH 8), Fourth & Fifth Street Southwest,
Fourth & Fifth Avenue Southwest, Pinewood Lane and Alley Sewer
e. Specific Project (description): Underground utility and surface reconstruction of a portion of CSAH 8, Fourth & Fifth Street Southwest, Fourth and Fifth Avenue Southwest, Pinewood Lane and Alley Sewer within the City of Perham
2. Services of Engineer
A. The specific services to be provided or furnished by Engineer under this Task Order are:
the services (and related terms and conditions) set forth in the following sections of Exhibit A, as attached to the Agreement referred to above, such sections being hereby incorporated by reference:
Study and Report Services (Exhibit A, Paragraph A1.01) (Completed)
Preliminary Design Phase (Exhibit A, Paragraph A1.02)
Final Design Phase (Exhibit A, Paragraph A1.03)
Bidding or Negotiating Services (Exhibit A, Paragraph A1.04)
Construction Phase Services (Exhibit A, Paragraph A1.05) (Not Included)
• including Resident Project Representative (RPR) services (A1.05.A.2) (Not Included)
Post-Construction Phase Services (Exhibit A, Paragraph A1.06) (Not Included)
Commissioning Services (Exhibit A, Paragraph A1.07) (Not Included)
B. Resident Project Representative (RPR) Services (Not Included)
and American Society of Civil Engineers. All rights reserved. Page 2
If the scope of services established in Paragraph 2.A above includes RPR services, then Exhibit D of the Agreement is expressly incorporated in this Task Order by reference.
C. Designing to a Construction Cost Limit (Does Not Apply)
D. Other Services
Engineer shall also provide the following services:
None
E. All of the services included above comprise Basic Services for purposes of Engineer’s compensation under this Task Order.
3. Additional Services
A. Additional Services that may be authorized or necessary under this Task Order are:
those services (and related terms and conditions) set forth in Paragraph A2.01 of Exhibit A, as attached to the Agreement referred to above, such paragraph being hereby incorporated by reference.
4. Owner's Responsibilities
Owner shall have those responsibilities set forth in Article 2 of the Agreement and in Exhibit B, subject to the following: None
5. Task Order Schedule
In addition to any schedule provisions provided in Exhibit A or elsewhere, the parties shall meet the following schedule:
a. Study and Report Phase Services Completed
b. Design and Bidding Phase Services April 28, 2022
The following services will be determined at a later date and contract fees will be between Apex and the City of Perham
c. Construction Phase Services To Be Determined
d. Resident Project Representative Services To Be Determined
e. Post Construction and Commissioning Phase Services To Be Determined
and American Society of Civil Engineers. All rights reserved. Page 3
6. Payments to Engineer
A. Owner shall pay Engineer for services rendered under this Task Order as follows:
Description of Service Amount Basis of Compensation
1. Basic Services (Part 1 of Exhibit A) a. Study and Report Phase (A1.01) N/A Not Applicable b. Preliminary and Final Design Phase (A1.02,
A1.03)
$469,890.00*
Percentage of Construction Cost c. Bidding or Negotiating Phase (A1.04)
d. Construction Phase (A1.05) N/A Not Applicable e. Resident Project Representative Services (A1.05.A.2).
N/A Not Applicable
f. Post-Construction Phase (A1.06) N/A Not Applicable g. Commissioning Phase (A1.07) N/A Not Applicable h. Other Services (see A1.08, and 2.D above) N/A Not Applicable
TOTAL COMPENSATION (lines 1.a-h) $469,890.00 2. Additional Services (Part 2 of Exhibit A) (N/A) Std. Hourly Rates
* Based on 6.81% of preliminary estimated construction cost of $6,900,000.00
Services and compensation amounts in the above table do not include geotechnical and/or construction testing services.
Compensation items and totals based in whole or in part on Hourly Rates or Direct Labor are estimates only. Lump sum amounts and estimated totals included in the breakdown by phases incorporate Engineer’s labor, overhead, profit, reimbursable expenses (if any), and Consultants’ charges, if any. For lump sum items, Engineer may alter the distribution of compensation between individual phases (line items) to be consistent with services actually rendered, but shall not exceed the total lump sum compensation amount unless approved in writing by the Owner.
B. The terms of payment are set forth in Article 4 of the Agreement and in the applicable governing provisions of Exhibit C.
7. Consultants retained as of the Effective Date of the Task Order: None
8. Other Modifications to Agreement and Exhibits: None
9. Attachments: None
10. Other Documents Incorporated by Reference: None
and American Society of Civil Engineers. All rights reserved. Page 4
11. Terms and Conditions
Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner.
The Effective Date of this Task Order is August 24, 2021. OWNER: Otter Tail County, MN ENGINEER: Apex Engineering Group, Inc. By: By: Print Name: Mr. Leland Rogness Print Name: Thomas J. Welle Title: Otter Tail County Board Chair Title: President Date: _________________ Date: _________________ Engineer License or Firm’s
Certificate No. (if required): 40009
State of: Minnesota DESIGNATED REPRESENTATIVE FOR TASK ORDER:
DESIGNATED REPRESENTATIVE FOR TASK ORDER:
Name: Mr. Charles H. Grotte Name: Jade Berube, PE Title: Otter Tail County Engineer Title: Project Manager Address: 505 South Court Street, Suite 1
Fergus Falls, MN 56537 Address: 920 McKinley Avenue
and American Society of Civil Engineers. All rights reserved. Page 1
This is Appendix 1 to EXHIBIT C, referred to in and part of the Agreement between Owner and Engineer for Professional Services – Task Order Edition, dated November 5, 2019.
Reimbursable Expenses Schedule (2021) Expenses eligible for reimbursement are subject to review and adjustment per Exhibit C. Rates and charges for reimbursable expenses as of the date of the Agreement are:
Reimbursable Expenses: Car/Standard Vehicle $ IRS Rate/Mile Survey Vehicle $0.75/Mile 4WD Pickup $0.65/Mile Field Vehicle $110/Day All-Terrain Vehicle $70/Day Meals (Per Diem) $35/Day Lodging At Cost Field Supplies At Cost Printing 8.5 x 11 – color or b/w $.10/Each 11 x 17 – color or b/w $.15/Each
Exhibit C – Appendix 2 – Standard Hourly Rates Schedule
and American Society of Civil Engineers. All rights reserved. Page 1
This is Appendix 2 to EXHIBIT C, referred to in and part of the Agreement between Owner and Engineer for Professional Services – Task Order Edition dated November 5, 2019.
Standard Hourly Rates Schedule (Task Order No. 2) The following standard hourly rates are subject to review and adjustment per Exhibit C. Hourly rates for services as of the Effective Date of the Task Order are: Classification Hourly Rate Principal $190 Senior Engineer $180 Lead Engineer $167 Design Engineer II $155 Design Engineer $143 Project Engineer $123 Graduate Engineer $115 Survey Manager $160 Sr. Survey Crew Chief $146 Survey Crew Chief $139 Surveyor II $118 Surveyor I $97 Survey Technician $90 Operations Specialist $160 Right-of-Way Specialist $145 Senior Engineering Technician $126 Lead Engineering Technician $113 Engineering Technician $99 GIS Technician $99 Field Technician II $93 Field Technician $84 Support Staff II $98 Support Staff I $93
Exhibit C – Appendix 3 – Standard Percentage of Construction Schedule
and American Society of Civil Engineers. All rights reserved. Page 1
This is Appendix 3 to EXHIBIT C, referred to in and part of the Agreement between Owner and Engineer for Professional Services – Task Order Edition dated November 5, 2019.
Standard Percent of Construction Schedule (Task Order No. 2 - 056-608-031 & City of Perham Projects) Standard of construction schedule for services effective on the date of this Agreement are:
Construction Cost % Fee $100,000 14.50 $110,000 14.10 Basic Engineering Services Includes: $140,000 13.44 1. Collection and Field Data $160,000 13.11 2. Design Services $180,000 12.78 3. Bidding Services $200,000 12.45 4. Permits $250,000 12.12 $300,000 11.79 $350,000 11.46 $400,000 11.13 Note: This form is intended as a guide only. Special $450,000 10.80 circumstances may result in an increase in fees $500,000 10.47 depending on: $550,000 10.14 a) Complexity of the project $600,000 9.81 b) Justification for additional costs $650,000 9.48 $700,000 9.15 $750,000 8.82 $800,000 8.49 $850,000 8.16 $900,000 7.83
