PADORPotential Applicant Data On-Line Registration Service

CON

TENT

PADOR CONTEXT

PRINCIPLES

SECURITY AND CONFIDENTIALITY OF PADOR DATA

SHARED BENEFITS

DATA CONTENT

SUPPORTING SLIDES

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PADO

R CON

TEXTRequest to simplify the Call for Proposals application process:

• Until the launching of PADOR, each applicant needs to fill in in the whole application form, including information about organisation itself

• Until the launching of PADOR, each selected applicant had to send 3 paper copies of supporting documentation, even if these documents had already been submitted as part of another Call for Proposal

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PRINCIPLES (1)

Link PADOR to the CfP process

•It is the most operational point of contact between EC and development implementation organisations

•Each CfP will state if registration on PADOR is compulsory or not (in guidelines)

•The EC service in charge of the CfP management is in charge of the analysis of the eligibility of the applicant/partners, based on their proposal and on PADOR data

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PRINCIPLES (2)

Separate data related to a given entity (in PADOR), from data related to a project proposal:

•PADOR contains data related to the entity itself. This data can be registered, accessed and updated on-line, at any point in time.

•Registration once; valid for all Call for Proposals.

•Only data submitted prior to application deadline are taken into account during selection process

•The proposal data is still submitted as part of each Call for Proposal, on paper.

•The entity is responsible for its data, which it registers and updates. (exception: derogation procedure)

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PRINCIPLES (3)

Only organisation which are legal entities -i.e. have statuses establishing their existence and produce their own accounting- can register:

•Individuals Individuals cannot register. Individual applicants will continue to fill-in the entire application form, for each application

•ConsortiumsConsortiums created for a given project should not register (although its different members can)

•PartnersPartners register compulsorily, with the same information to provide as the main applicant

•AssociatesAssociates can register but not compulsory, with less information to produce

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PRINCIPLES (4)

PADOR is a database for organisations, but access made by individuals, through personal access rights defined and managed by the organisation

Integration of LEF data for entities already validated by DG BUDG (who already have had a contract with the European Commission)

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SECURITY AN

D CO

NFID

ENTIALITY O

F PADO

R DATA

Double protection of your data:

1.Only EC authorized representatives (EuropeAid and Delegations) have access to your data

• Organisations registered in PADOR do not have access to each others’ data

• No transfer is operated to national authorities

2.The organisation (director/president/manager of the organisation) manages the permissions to access PADOR for its staff

3 kinds of permissions:• Read only (consult the information)• Read and update the information• Sign, validate the information

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SHARED

BENEFITS

• Save administrative time

• Reduction of the number of encoding mistakes

• Unique submission of the data and the documents related to current chapter II and III of the grant application form

• Respect for the environment (saves paper)

• Applicants do not need to resubmit their data for each Call for Proposal (CfP)

• EuropeAid and Delegations have the benefit of a shared database containing data about entities applying for grants

• Registration performed by applicants themselves

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PADO

R DATA (1)PADOR Data:

• Related to the Entity Itself• The data related to the proposal is still submitted via the

application form

Data requested is the same as currently requested in the Grant Application form

• Today, this data is requested in Chapter II of the application form for each applicant, for each Call for Proposal (but is not encoded in a central database)

• Similarly on Chapter III, for partners

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PADO

R DATA (2)Legal Entity File (LEF) data:

• Administrative data (Name/Address/Legal status, etc) verified in detail by the European Commission (DG BUDG) when a contract is awarded, prior to any payment

• On PADOR: possibility to print a LEF document pre-filled with data encoded

Profile of Development Actor:• Non-profit/profit making,• Category (one choice only)• Experience by sector (based on OECD list) and geographical

areas• Target(s): target population• Relationship with other organisation(s): parent or satellites

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PADO

R DATA (3)• Financial data

• Staff and Board of Directors data

• Strategies and methodologies

• Upload of scanned documents (statutes or equivalent document, financial consolidated data, audit report, when relevant)

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SUPPORTING SLIDES

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SUPPO

RTING

SLIDES

Access to PADOR (1)

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SUPPO

RTING

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Access to PADOR (2)

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SUPPO

RTING

SLIDES

PADOR - LEF Data

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SUPPO

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PADOR – Administrative Data

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SUPPO

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PADOR – Organization Profile

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SUPPO

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PADOR – Organization Profile Listings

Value Based• Humanistic • Neutral• Political• Religious

Category• Association• Commercial Organizations• Cultural Organization• Foundation• Institute of Research• MEDIA• Network/Federation• Other non state actor• Professional and/or Industrial Organization• Think Tank• Trade Union• University/Education

Link• NO – Independent• YES – Controlled Organization • YES – Parent Organization• YES – Family Organization

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SUPPO

RTING

SLIDES

PADOR – Organization Profile Listings (2)

Target Groups:• All• Child soldiers• Children (less than 18 yrs old)• Community Based Organisation(s)• Consumers• Disabled• Drug consumers• Educational organisations (school,

universities)• Elderly people• Illness affected people (Malaria,

Tuberculosis, HIV/AIDS)• Indigenous peoples• Local authorities• Migrants• Non Governmental Organisations• Prisoners• Professional category• Refugees and displaced• Research organisations/Researchers• SME/SMI• Students• Urban slum dwellers• Victims of conflicts/catastrophies• Women• Young people

Sectors:• Education• Health• Population Policies/Programmes• Water Supply and Sanitation• Government and Civil Society• Conflict prevention and resolution, peace

and security• Transport and storage• Communications• Energy Generation and Supply• Banking and Financial Services• Business and other services• Agriculture• Industry• Mineral Resources and mining• Construction• Trade Policy and regulation• Tourism• General Environmental Protection• Developmental Food Aid/Food Security

Assistance• Humanitarian Aid• Emergency Response• Reconstruction Relief• Disaster prevention and preparedness• Support to NGOs• Etc.

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SUPPO

RTING

SLIDES

PADOR – Sectorial and Geographical Experience

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SUPPO

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PADOR – Crossed Information and Financial Health

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SUPPO

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PADOR – Financing Sources, Audit Report and Staff

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SUPPO

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PADOR – Board of Directors and Strategy & Methodology

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SUPPO

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SLIDES

PADOR - Hints

Once Registered,

•Save username and password in a file

•Continuously update data on PADOR

•Data accounts as of the deadline for application• No later updates will be taken into consideration for the specific

application

•Save Data for changes on every page

•Sign the Data on every update

•State only organization name and PADOR ID on application forms

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THANK YOU!

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PADOR website:http://ec.europa.eu/europeaid/work/onlinservices/pador/index_en.htm

PADOR helpdesk:Europeaid-ON-LINEREGISTRATION-HD@ec.europa.eu