Preservation of web resources, part II

Ed Pinsent, ULCC

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Summary

• What are web resources?

• Why bother?

• Whose job is it?

• Some suggested approaches

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Likely to be included

• Institutional web site, and web-based resources– Publications– Prospectuses– Corporate records - evidence of institutional activity– Digital assets of the University– Project records and project pages– e-learning objects and teaching materials– Systems for managing assessments and

examinations

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Likely to be excluded

• Institutional repositories (DSpace, ePrints, Fedora) - already managed

• Research outputs• Digital libraries• Digitised resources• Image collections• Common services (room bookings, circulations,

automated student submissions) - not really worth preserving, though may need some degree of management

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Why bother?

• Uniqueness

• Audit

• Authenticity

• Money

• Heritage

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Whose job is it?

• Collaborate – don’t go it alone• Team of information professionals:

– IT manager– Web master– Sys admin– Information manager– Asset manager– Records manager– Archivist

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Some options

• Protect web site short to medium term

• Manage web site content as part of an RM programme

• Preserve web sites and web resources permanently

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Protect

• For example, as part of digital asset management programme

• Ensure continuity and longevity

• Asset can be shared and repurposed

• Not necessarily the same as “forever”

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Manage

• Within University RM programme

• Web site is itself a record OR a place where records can occur

• Retention and disposal programme

• Legal and regulatory framework

• Information-compliance

• University business needs

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Preserve

• Archive web site– In entirety – Selectively– By snapshots

• Most expensive option

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Conclusion

• Identify your resources

• Collaborate

• Choose the appropriate approach (or approaches)

• You may not need to keep everything