Public ProcurementPublic Procurement

Uinsinn FinnUinsinn FinnGalway County CouncilGalway County Council

Roads, Transportation, MarineRoads, Transportation, Marine

Roads, Roads, Transportation, Transportation,

MarineMarineWhat we doWhat we do

Roads MaintenanceRoads Maintenance

New RoutesNew Routes

Coastal Protection, Coastal Protection, Flood Relief SchemesFlood Relief Schemes

..

Direct Labour Force Direct Labour Force (DLF) Maintenance & (DLF) Maintenance & ImprovementsImprovements

Changing environment, Local Authorities established a direct labour force to provide a local, reliable and skilled labour forceOver the past 20 years there has been a major global shift in the role of GovernmentOperational organisation to that of being an enabling institution

Waste Management! Past and Present

Contracts, Outsourcing, - Opportunities –

Pulled in All Pulled in All DirectionsDirections

Dilemma Dilemma

Balance between “Red Balance between “Red Tape” and loosening the Tape” and loosening the shackles on budget holders shackles on budget holders whilst maintaining whilst maintaining accountability and accountability and transparency, transparency,

Gov. Policy – delivery on Gov. Policy – delivery on efficienciesefficiencies

Gov. Policy – Support SMEGov. Policy – Support SME

EU DirectiveEU Directive

LegislationLegislation

Only one tenderer will be Only one tenderer will be ‘happily ever after’ ‘happily ever after’

Quotations <€25,000/€50,000Quotations <€25,000/€50,000

one quoteone quote

three quotesthree quotes

six quotessix quotes

eTenders and Supplygov.ieeTenders and Supplygov.ie

Tenders - etenders, Tenders - etenders,

OJEU TenderOJEU Tender

Procurement Modes

Invitation to TenderInvitation to Tender

Pre Qualification (PQQ)Pre Qualification (PQQ)

Tender DocumentTender Document

Open Procedure

Restricted Procedure

Key Tender formats

Procurement Modes

OpenOpen

One stage process open to all interested parties subject One stage process open to all interested parties subject to minimum standards / requirementsto minimum standards / requirements

RestrictedRestricted

Two stage process:Two stage process:Candidates are prequalified based on published Candidates are prequalified based on published selection criteria in relation to e.g. Economic & selection criteria in relation to e.g. Economic & Financial Standing; Technical and/or Professional Financial Standing; Technical and/or Professional ability; Quality Assurance Standards; Suitability to ability; Quality Assurance Standards; Suitability to pursue professional activity, etc. May include short pursue professional activity, etc. May include short listing. listing. Prequalified candidates are invited to submit tenders Prequalified candidates are invited to submit tenders based on the requirements and assessed against the based on the requirements and assessed against the published award criteriapublished award criteria

Procurement Modes

Lowest CostLowest Costnormally subject to compliance with minimum

standards / criteria - used for ‘commodity’ type contracts

MEAT MEAT – most economically advantageous tender

Price /Quality80%/ 20%20%/80%

Review of the Public Works Contracts - 2015“in awarding works projects, a greater concentration on

quality criteria that are directly linked to the project”

Tender evaluation options

Tender evaluation optionsQuality

Award criteria must be appropriate, proportionate and linked to the subject matter of the contract

• ability to meet the essential requirements • technical merit of the bid • aesthetic and functional characteristics • environmental characteristics • running costs • after sales service • technical assistance • delivery date and delivery period • period of completion • risk • legal South Oxfordshire and Vale of White Horse District Councils • approach to promoting equality, diversity and sustainability • approach to health and safety • management experience

Tender evaluation options

Quality

Award criteria must be appropriate, proportionate and linked to the subject matter of the contract

clearly identifies the essential requirements (needs), along with the highly desirable (discretionary added value) and desirable (wants)

By way of example,

Case StudyCase Study

Quality

a) How does your company assess all of the workplace risks? Please provide an example of your company’s Risk Assessments, at least three of which must be specific to a similar previous project.

b) How are the risks and control measures communicated to employees and other relevant parties? i.e. do you do Toolbox Talks, Method Statement, Briefings, etc. Please provide copies of Toolbox Talks and Method Statements for similar projects.

•Demonstrate that all project staff have undertaken appropriate Health & Safety Training: In particular with regard to key project specific hazards.Demonstrating that they have access to competent H&S advice.

Tender Returns

The following document(s) (or equivalent) must be scanned and attached.Copy of audited accounts for past three (3) years

or

· Statement of Turnover for past three (3) years· Profit and Loss account (for most recent year of trading)· Balance sheet (for most recent year of trading)· Cash flow statement (for most recent year of trading)· Statement of cash flow forecast for current year

Tender Returns

Quality

Focus your answers on the questionsCross reference answer to question

Can only assess on what is submitted, not on what the assessment board knows

-CV for key staff- safety manager

Tender Questions/

Tender Returns

..

• A track record in delivering Build up references Health & Safety Risk management Quality Management Tax and Insurances Insurances

Public liability, Employer’s liability, Professional Indemnity

Certifications ISO 9001 / 14001 OHSAS 18001

Tender desirables ?Tender desirables ?

..

Research the market Who is the buyer? What do they value? Who are the competitors? How are you different? Can you partner to be stronger? Have you got references?

What do you need to What do you need to tender?tender?

QQ&&AA

Thank YouThank You