Reflections on the 1st Year & Budget Update President Mo Qayoumi

Thursday, April 26, 2012

2011-12 Base Budget

Reference : SJSU Budget Report 2011/12, page 2

General Fund Reduction (39,400,700)$ New Fee Revenues 25,954,450 Student Aid set-aside (8,234,800) Other Revenues 120,574 Mandatory Costs & Retirement Adj. (5,885,297) Total 2011/12 Reduction (27,445,773)$ 2010/11 Unallocated Base 15,476,044 Net Base Budget Reduction (11,969,729)$

Base Budget Adjustments Summary

$12 M structural deficit

2012-13 Base Budget 2011/12 Base Budget Deficit –

May 19, 2011 campus budget plan $<11.9>M 2012/13 Adjustments Net impact of $100M Trigger, fee increase,

mandatory costs, and FTES support <8.4> $200M Trigger Reduction (January 2013) <12.5> 2012/13 Base Deficit $<32.8>M

2012-13 Budget Solutions

• Revenue Enhancement Opportunities • Expenditure Reductions • Carry Forward Balances

Campus Budget Process President’s Budget Advisory Task Force

– Summer 2012 meetings

Campus Budget Summit – Sept 2012 (to prepare for 2013-14)

Budget Information Website – April-May 2012

President Mo: Reflections on the 1st Year

Question & Answer

Provost Ellen Junn

Thurs, April 26, 2012 3:00-4:30 pm, Morris Daley

And Now for Something Completely Different . . .

Enjoying San Jose State?

SJSU

First 100 Days: Accomplishments 1) Enhance communication and consultation 2) Focus on student success and graduation 3) Create the Academic Plan 4) WASC preparations launched 5) Faculty flow analysis—and hiring issues 6) New programs—Doctorate DNP! cluster hires 7) Support faculty/students (scholarship, teaching) 8) Space audit and equitable allocation principles 9) Academic Technology re-organized 10) Innovation, creativity, appreciation, respect

#1 = Communication & Consultation: Spr 2012 3 Provost’s Forums, Spr ‘12 Meetings with colleges Meetings with UCCD Meetings with Senate and Senate Exec Meetings with departments and programs Meetings with ASI and students Meetings with alumni Meetings with various Boards and groups Visits to faculty courses

#2 = Student Success, Retention & Graduation: The Data

Campuses 2000 F 2001 F 2002 F 2003 F 2004 F 5-Yr Chg San Diego 58.3% 56.4% 61.3% 66.3% 66.2% 7.9%

Long Beach 47.8% 46.8% 55.4% 54.4% 54.0% 6.2% Fullerton 49.1% 49.9% 49.0% 51.6% 51.4% 2.3%

Northridge 40.0% 40.5% 41.1% 43.7% 47.9% 7.9% SJSU 41.4% 42.0% 41.4% 46.4% 48.0% 6.6%

San Francisco 42.4% 44.2% 43.7% 47.5% 48.0% 5.6% Sacramento 42.1% 42.4% 41.6% 43.9% 42.0% -0.1%

CSU 47.8% 47.4% 48.9% 51.3% 52.4% 4.6%

First Time Freshmen by Cohort

#2 = Student Success, Retention & Graduation Our SJSU data for GRI lags slightly below CSU

system average Try to maintain support for SJSU’s

comprehensive, coordinated SASS (Student Academic Success Services Model)

New Co GRI, GREATeam (Graduation, Retention Enhancement and Achievements Team) – co-chaired by Provost and Vice President for Student Affairs

Recognize centrality of faculty in the classroom — Dr. Vincent Tinto, “Student Success Does Not Arise By Chance in the Classroom,” 4-6-12

#3 = SJSU Campus Vision 2017: Goals

1. "SPARTAN PRIDE" - Develop vibrant, safe and welcoming communities that create a sense of belonging and instill Spartan pride.

2. "UNBOUNDED LEARNING" - Enhance student success through continuous learning innovations.

3. "HELPING AND CARING" - Create a culture of helping.

4. "AGILITY THROUGH TECHNOLOGY" - Improve organizational responsiveness through an advanced technology infrastructure and by elimination of procedural obstacles.

5. "21st CENTURY SPACES" - Provide gathering spaces and up-to-date facilities.

# 3 = Academic Plan (AP)

• Arrived on campus Jan 23, 2012 • Wk Mar 5 = complete draft AAP • Fri, Mar 9 = send AAP to Academic Senate • M, Mar 12= AP introduced at Academic Senate meeting Deans work with Departments and Chairs to obtain feedback • T, Mar 13 = 1st Town Hall for AP (12:30-2:00 pm), faculty, staff,

[Week March 25-31 = SPRING BREAK] • W, Apr 4 = 2nd Town Hall (1:00-3:00 pm) faculty, staff, emeriti • April/May = College Deans vet AP with college Advisory Boards • T, Apr 10 = Open SJSU students (5:00-6:30 pm, pizza) • Th, Apr 11= University Council of Chairs and Directors (UCCD) • T, Apr 24 = Alumni Focus Group • W, Apr 25= Strategic Planning Board meeting (and May 7) • Th, May 10 = Final AAP Town Hall Provost Website: (1) AAP Drafts; (2) online feedback; (3) revisions

#4 = WASC Preparation Worked with Academic Senate Appointed WASC Faculty Chair – Dr. Kathleen Roe, Health Science WASC Steering Committee – 33 members! Kathleen Roe, Chair Thalia Anagnos, Patricia Backer, Michael Beaubien, Stephen Branz, David Bruck, Debra Caires, Mary Calegari, Beverly Grindstaff, Scot Guenter, Lynda Heiden, Dennis Jaehne, Ellen Junn, Richard Kelley, Tomasz Kolodziejak, Josee Larochelle, Christopher Laxton, Ravisha Mathur, Giles Muller, Annette Nellen, Dorothy Poole, Michael Parrish, Ronald F Rogers, Delifina Sabogal-Tori, Maureen Scharberg,Winifred Schultz-Krohn, Pamela Stacks, Sutee Sujitparapitaya, Beth Von Till, Anne Marie Todd, Diana Wu, Peter Young, Steve Zlotolow

Launched WASC Planning Retreat – Mar 9

#5 = Faculty Flow Analysis & Hiring Implications FTEF - Faculty FTES - Students Tenured & Tenure-Track

Campus Undergrad Cred, Pbac Grad Total Rank FTEF % T/TT Rank Sonoma 7,387 301 387 8,076 17 245 70.6% 1 San Luis Obispo 16,950 115 887 17,952 10 631 70.6% 2 Stanislaus 6,687 373 596 7,656 18 238 70.5% 3 Maritime Academy 960 27 - 987 23 44 69.1% 4 San Diego 23,740 671 3,051 27,462 4 744 68.9% 5 Chico 13,978 318 688 14,985 13 447 68.0% 6 Sacramento 20,880 626 1,918 23,424 7 626 67.3% 7 San Francisco 21,591 110 3,081 24,782 5 725 67.2% 8 Fresno 16,959 475 1,841 19,275 8 523 65.0% 9 Los Angeles 14,318 498 2,447 17,262 11 511 65.0% 10 San Bernardino 13,316 439 1,359 15,114 12 369 63.3% 11 Pomona 17,011 285 843 18,139 9 473 62.4% 12 Bakersfield 6,467 373 581 7,421 20 177 61.7% 13 Humboldt 7,037 230 351 7,618 19 223 61.5% 14 East Bay 9,840 427 1,732 11,999 14 293 61.4% 15 Northridge 26,010 776 2,884 29,670 1 750 60.2% 16 San Marcos 7,780 251 306 8,336 16 231 57.4% 17 Long Beach 25,313 815 2,968 29,096 2 777 57.4% 18 Fullerton 25,284 812 2,823 28,919 3 716 56.5% 19 San Jose 20,301 611 3,346 24,257 6 629 53.1% 20 Monterey Bay 4,876 121 132 5,130 21 120 50.1% 21 Dominguez Hills 8,786 458 1,274 10,519 15 208 47.7% 22 Channel Islands 3,455 122 22 3,599 22 79 39.6% 23 Campus Totals 318,926 9,233 33,517 361,676 9,777 62.0%

Chart 1: Changes in FTEF and FTES

0.3% 0.5% 0.3% 0.4%

-6.7%

-2.3%

1.0%

8.5%

4.0%

-9.2%

-5.0%

6.9%

-12%

-10%

-8%

-6%

-4%

-2%

0%

2%

4%

6%

8%

10%

05-06 06-07 07-08 08-09 09-10 10-11

% Chg in FTEF for T/TT

% Chg in FTES

#6 = New Curricula SJSU’s 1st Doctorate in Nursing Practice (DNP)! Cutting edge cluster hires (e.g., cybersecurity,

STEM, gaming, large data sets/mining) Possible new self-support certificates, masters

and undergraduate completion degree programs

#7 = Support Faculty and Students: Scholarship & Teaching New Undergraduate Research Initiative—fund

50 faculty-student mentor pairs (HIP) Center for Faculty Development—watch for

opportunities (e.g., flipped classroom) Academic Technology / eCampus—watch for

cutting-edge technology trainings

#8 = Academic Space Audit & Principles

Smallest CSU footprint (88 acres main campus) Oldest campus in CSU—no new state building since

1988 Outdated classrooms—e.g., “Flubber classroom” (Robin

Williams, filmed in Washington Square Hall 109 for circa 1950s classroom)

Starting Spring/Summer 2012—Academic Affairs audit and allocation principles

#9 = Technology Infrastructure Improvements Working with campus ITS: Improve wireless--capacity continues to be added weekly.

~50 wireless access points added in the last few weeks (e.g., Library, Sweeney Hall, surrounding areas).

Nearly 2,400 wireless connections were added to the campus network to a total capacity of roughly 26,000 concurrent connections campus-wide.

Wireless printing in multiple locations to improve solutions to wired printing from their wireless device and remove the campus wireless interference, relieving wireless congestion.

Secure wireless access (WPA2) is planned for installation in May

End user wireless documentation for the ITS Web page is being developed for posting this semester

Please notify ITS via the Help Desk (Email: cmshelp@sjsu.edu 408-924-1530) if you encounter further wireless problems so ITS can troubleshoot the problem.

#9 = Technology Infrastructure Improvements 21st century classroom upgrades—10 this

summer, targeting 36 more. Campus computer refresh cycle plan. LMS Advisory Committee—working hard! Working with industry leaders on

infrastructure, software, hardware, devices. Funding Source? One-time funds restricted

for technology use only.

THE BIG BUDGET RESET:

There will be no going back to the old budget days. We cannot rely on state funding as our primary source of funding. The campus will need to cut $16.5 million next year, 2012-13 (baseline cuts + revenue) Another ~ $16.5 million in 2013-14

How to meet our cuts by finding NEW sources, WHILE seeking to maintain and enhance quality:

Dire CSU Budget Cuts Loom. . .

$950 M cut to CSU $33 M to San Jose State

Urgency: Rethink Innovate Diversify

Core Principles for Budget Planning Beginning 2011-12, the university created the San José State and Academic Affairs strategic plans. To prepare for significant budget reductions, the President’s Cabinet proposes that all cost saving and revenue generating activities shall be in alignment with the priorities that have been identified in the University's Strategic Vision 2017 and Academic Plan 2017. The core principles outlined below will guide this process.

1. Do not compromise the safety and well-being of our university community and its members, and seek to safeguard our students and all employees during a very difficult time.

2. Maintain and enhance student learning by protecting the quality of academic programs and courses for students which includes providing critical support to faculty in teaching, scholarly activity and service activities and increase student learning and success.

3. Balance quality and efficiency while meeting the university’s enrollment targets and assessing the impact and consequences of changes for student learning, accreditation by external entities and faculty and staff engagement.

Core Principles for Budget Planning 4. Identify, implement and evaluate innovative solutions to enhance

student learning and success in making progress to degrees and certificates.

5. Maintain the university’s critical services and positions at an adequate level for students, faculty, staff and administrators needs.

6. Continue to identify and aggressively implement new revenue opportunities.

7. Maintain a commitment to the use of appropriate technology when there is evidence of improved educational effectiveness and that leads to a more efficient means of delivering quality services.

8. Streamline processes and procedures to achieve greater efficiencies across all divisions of the university.

9. Give consideration to expenditures which can be delayed or deferred for a period of time.

10. Pay special attention to bolstering morale, engendering positive direction, civility and integrity, and increase opportunities for meaningful communication and consultation across all sectors of the university.

April 2012

Academic Affairs Budget Planning Process

1. Academic Affairs Budget Advisory Committee (draw from SPB, SPAA) – convene May and summer meetings (2012-13)

2. Provost and Academic Affairs Leadership Team (AALT) – will work and consult with Academic Senate Executive Committee and Senate, departments, other divisions

3. Provost Forums will include budget updates. 4. Budget-related emails and web

communications will be disseminated.

“Budget 101” Snapshot: Academic Affairs Instructional Budget

2011-12

$108,132,738 = TOTAL state Acad Aff Budget $ 54,705,915 = Tenured/tenure track faculty $ 20,889,967 = Lecturers (full and part-time) $ 75,595,882 = subtotal

70% = Acad Aff budget for instruction

? Absolutely. As long as you remember to spend some of it on others.

Dire CSU Budget Cuts Loom. . .

$950 M cut to CSU $33 M to San Jose State

Urgency: Rethink Diversify Innovate -- Simon Rodan, Rick Kepple, Marlene Turner,

Org & Mngmt, COB Course innovation pioneers!

Support For Innovation: Research, scholarly and creative activity New technologies to reduce workload/improve efficiency Teaching and technology support (online/hybrid, HIP) Innovative teaching—invite me to your innovative class! Curricular/program innovation (new and re-invigorated) Community-building/collegial opportunities Recognition for faculty & staff Diversity and globalization commitment IOTA = Innovate One Thing and Assess (IOTA) initiative

Communication Plans Host regular Provost Academic Affairs Forums (3

per semester). More frequent and regular email communications to

everyone in Academic Affairs. Orientation meetings with all colleges. Meet with departments. Regular communication with Deans, AVPs, Chairs,

Senate, CFA, ASI, others.

Spartan Pride Points! Did You Know?

SJSU USN&WR ranks 10th in public universities in the West! (#1 =SLO, #4 =LB, # 6=Pomona/Chico/Fullerton, # 9=Fresno)

SJSU ranks 2nd (after SDSU=$120 M) in faculty grants/contracts at $60 M (4th consecutive year of growth, 7.6% last year 2011)

SJSU ranks 2nd in CSU (after SDSU=$266,220) in federally financed R&D expenditures $168,163 (2009)

SJSU Faculty Research Publications TABLE 1PUBLICATIONS IN WEB OF SCIENCE JOURNALS BY INSTITUTION (2000-2010)

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010

SAN DIEGO STATE 561 559 592 603 704 719 779 867 958 988 972 8302SAN FRANCISCO STATE 311 295 285 263 312 316 338 334 328 379 368 3529CSU LOS ANGELES 244 261 259 337 321 298 349 288 260 199 189 3005SAN JOSE STATE 212 170 198 229 200 220 189 238 248 261 281 2446CSU NORTHRIDGE 203 176 194 209 199 236 201 215 226 226 243 2328CSU FULLERTON 198 223 238 293 253 284 349 294 354 307 340 3133CSU LONG BEACH 190 231 232 249 260 257 297 271 297 318 335 2937CSU EAST BAY (HAYWARD) 137 117 119 107 122 114 132 92 166 140 168 1414CSU SACRAMENTO 116 111 113 136 156 165 182 148 208 199 199 1733CSU SAN BERNARDINO 100 101 85 88 73 92 103 92 114 96 122 1066CAL POLY ST LUIS OBISPO 92 122 114 115 157 151 217 173 186 198 248 1773CSU FRESNO 85 108 94 116 139 148 134 157 217 212 204 1614CAL POLY POMONA 70 71 81 93 129 88 85 115 114 126 141 1113HUMBOLDT STATE 70 84 66 81 71 69 79 92 103 113 84 912CSU SAN MARCOS 52 38 39 38 59 63 56 49 53 71 66 584CSU STANISLAUS 44 35 25 31 45 37 29 38 44 41 39 408SONOMA STATE 43 44 51 53 71 54 79 59 77 100 96 727CSU DOMINGUEZ HILLS 35 38 32 32 37 38 41 56 46 54 60 469CSU BAKERSFIELD 23 28 23 26 21 18 15 27 17 16 16 230CSU CHICO 12 20 24 14 9 11 14 29 107 97 106 443CSU MONTEREY BAY 10 23 15 17 11 15 23 22 27 13 23 199CALIFORNIA MARITIME ACADEMY 2 0 0 0 0 1 0 2 0 1 0 6CSU CHANNEL ISLANDS 0 0 6 5 6 6 10 11 12 25 18 99

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