Region 9 Policies and Procedures LSC 2018-2019 · Region 9 Policies and Procedures LSC 2018-2019...

TMEA Region 9 Policies and Procedures LSC

2018-2019

Ken Labonski, Region Vocal Chair

Erin Bodhaine, Region Vocal Secretary

Anna Schermerhorn, Region Treasurer

Cliff Rabon, Vocal Tabulations Chairperson

Small School Policies and Procedures begins on pg. 23

Junior High/Middle School Policies and Procedures begins on pg. 41

REGION 9 TABLE OF CONTENTS

Region 9 Vocal Division Handbook This section contains the policies and practices of the Region IX Vocal Division of TMEA. All policies found in this section will yield to TMEA state policy and rulings available at www.tmea.org. The following subjects are included in this section:

I. CALENDAR OF EVENTS A. Region Meetings B. Auditions C. All-Region Clinic and Concert

II. ELECTED POSITIONS

A. Election Procedures B. Region Vocal Division Chair C. Region Vocal Secretary D. Region Vocal Treasurer E. Vocal Tabulations Chairperson F. Past Vocal Chairperson

III. DIRECTOR/ACTIVE MEMBER SPONSOR RESPONSIBILITIES

A. All High School Directors B. Region 9 Proxy Policy

IV. VOICING FOR REGION ENSEMBLES

A. Region Mixed Choir B. Region Treble Choir C. Region Honor Choir

V. AUDITION ENTRY PROCEDURES

A. District Student Entry B. District Entry Change Policy C. Region Honor and Treble Choir Preparation

VI. THE AUDITION PROCEDURE

A. General Information B. Electronic Devices C. District Audition D. Posting Results E. Region Audition

F. Pre-Area Audition G. Area Audition H. Honorarium for Guest Judges I. Audition Hosts J. Auditions Policy and Guidelines for Judges

VII.CERTIFICATION PROCEDURES

A. Large School Track

VIII. CLINIC/CONCERT A. Structure B. Clinician Selection Policy C. Preparation for Honor and Treble Choir D. Region Choir Music Selection E. Region Choir General Information F. Region Choir Attendance Policy G. Region Choir Alternate Policy H. Region Clinic and Concert Fees I. Honorarium Schedule J. Region Choir Organizers K. Region Choir Director Participation L. Region Clinic and Concert Student Participation

Region 9 Vocal Division Forms ● District Audition Invoice Form A ● TMEA District Student Entry Information Form B ● Reconciliation Form Form C ● Region Weekend Expense Invoice Form D ● Drop District Audition Form E ● Drop Region Audition Form F ● Verification of Pre-Area Submission Form G

I. CALENDAR OF EVENTS A. REGION 9 REGION MEETINGS

● TCDA Meeting July 27, 2018

● Fall Region 9 Meeting Saturday, August 11, 2017 9AM Tomball Memorial HS

● Region Clinic & Concert Meeting Saturday, November 17, 2017 – 10:30 AM

● TMEA Meeting (see your TMEA schedule for the Combined Meeting. ● Spring Meeting TBD ____________________________________________

B. AUDITIONS

● Initial District Entry Deadline ***Saturday, September 1, 2018 – 11:59 pm entry postmark and computer deadline*** Online entry required - TMEA website – www.tmea.org

● District Auditions Saturday, September 15th, 2018 - Registration 7:30 - 8:30am CONROE HIGH SCHOOL Host: CLAY WEST AND EMILY EISTERHOLD

● Region Auditions - Registration 7:30 - 8:30am Saturday, October 20, 2018 KLEIN FOREST HIGH SCHOOL Host: ANNA SCHERMERHORN AND KANDI POOLE

● Pre-Area Audition (LSC and SSC)- Registration begins at 4:00 pm TUESDAY, NOVEMBER 27, 2018 THE WOODLANDS HIGH SCHOOL Hosts: PATRICK NEWCOMB, KELLY MARTIN AND STEPHANIE BIFFLE

● Area F Auditions - Registration time is 7:30am Saturday, January 12, 2019 THE WOODLANDS HIGH SCHOOL (ten) Hosts: PATRICK NEWCOMB, KELLY MARTIN AND STEPHANIE BIFFLE

Area F Chair: Jed Ragsdale

C. ALL-REGION CLINIC AND CONCERT

● ALL REGION PRE-CLINIC SECTIONALS ALL students attend (Mixed, Treble, Honor – Possible discussion at Fall Meeting)

Monday, November 12, 2018 – registration begins at 5:30 p.m. Site CPHS – rehearsal from 6:00-8:00 pm Host: College Park HS

● ALL REGION CLINIC and CONCERT ○ Friday Region Clinic

Friday, November 16, 2017 – registration begins at 5:30 pm Klein HS – rehearsal from 6:00-8:30 pm Host: Heather Sharp and Rheagan Smith

○ Saturday Region Clinic and Concert Saturday, November 17, 2017 – STUDENTS ARRIVE at 8:30 am. The Woodlands United Methodist Church Concert begins at 6 pm. Facilities Coordinator: Bob Horton

● Audition Literature for Fall 2018

District Flight Song (Treb) Ride On King Jesus (Treb) Gott ist Mein Hirt (Treb) Joshua fit the battle of Jericho (TB) O Sacrum Convivium (TB) Ave Maria (TB) Misericordias Domini (Mixed AREA) Region Schicksalslied (Mixed AREA) {ONLY 2ND HALF} Ich lasse dich nicht du segnest mich denn (Mixed) I Will Lift Mine Eyes (Mixed)

Pre-Area Schicksalslied (Mixed AREA) Misericordias Domini (Mixed AREA) Laudi alla Vergine Maria (Treb AREA) Gagot (TB AREA) Concert - Mixed Gloria, from Misa Criolla (Mixed)***Certify Ich lasse dich nicht du segnest mich denn (Mixed) I Will Lift Mine Eyes (Mixed) Misericordias Domini (Mixed AREA) Schicksalslied (Mixed AREA) Treb Songs Optional for Conductor Selection

II. Elected Positions

A. Election Procedures At the Spring Meeting in even-numbered years the members of the Vocal Division shall elect a Vocal Chair, Secretary, and Treasurer. Newly elected officers assume their duties immediately after the spring meeting at which they are elected.

B. Region Vocal Division Chairperson Region Vocal Chairperson shall be selected in the following manner:

● Nominations shall be made from the floor during the spring vocal division meeting in even-numbered years.

● Directors of the region will vote. ● The term of office for the region vocal chairperson shall be two years.

● General Duties ○ Fulfill all duties pertaining to region activities as specified by both TMEA

State and Region IX Handbooks. ○ Serve as moderator for the five region meetings held each year: TCDA

convention, fall meeting, Region Weekend, TMEA convention, and spring meeting.

○ Oversee the Middle School Vocal Coordinator, Small School Coordinator, Treasurer, Secretary, and Tabulations chair in the carrying out of their specific duties.

○ Ensure that all vocal directors in the region are informed of all policies and procedures for region events, as well as all other information pertinent to TMEA membership.

○ Secure all contest sites and communicate with hosts of those sites in preparation for each event.

○ Make all other decisions pertaining to region vocal activities including student issues, violation of TMEA policies and procedures, and any conflicts or questions that may arise.

○ Determine audition cuts for all auditions prior to area. ○ Provide pre-area sight-reading melody.

● Region Chairperson Audition Duties ○ Provide cut tracks for ipod and backup cut tracks for all auditions. ○ Preside over judges meeting prior to each audition. ○ Determine number of zones (rooms) necessary for each section. ○ Selection of judging panels. ○ Designate one person on each panel as the panel chair or “Judge 1.” ○ Observe all other duties set forth in the TMEA Auditions Process – Vocal

Division Appendix. ○ Select audition cuts for all auditions prior to area. ○ Judge Selection Policy - It is the responsibility of the region vocal

chairperson or his/her designee to secure the services of judges for the district, region, and pre-area auditions.

C. Region Vocal Secretary

● Keep a written record of minutes for the four region vocal division meetings. ● Organize, prepare, and oversee the publishing and printing of the Region Clinic

and Concert Program. ● Selection of the region vocal secretary shall be in the same manner as the region

vocal chairman. ● The term of office for the region vocal secretary shall be two years.

D. Region Vocal Treasure ● Oversee the payment of all honorariums relating to all TMEA vocal events. ● Keep accurate records of all region vocal division expenses.

● Oversee the prompt payment of all entries and penalty fee assessments by each director and follow up on all delinquent payments.

● Oversee the payment of all region expenses pertaining to vocal activities and events.

● Provide annual financial statements for the TMEA state office and Region IX directors.

● Work with the region vocal chairperson in recommendations for the fee structure and honorariums

● The selection of the region vocal treasurer shall be in the same manner as the region vocal chairperson.

● The term of office for the region vocal treasurer shall be two years. E. Vocal Tabulations Chairperson

● Provide all computer-generated judges sheets and materials. ● Coordinate all entry changes at the district audition as described above. ● Observe all other duties set forth in the TMEA Auditions Process – Vocal Division

Appendix. ● Work with the region vocal chairperson in the preparation of all materials

generated by the TMEA computer program for all region vocal auditions (number tags, score sheets, et cetera).

● Supervise the computer tabulations room at all region vocal auditions ● Stay current on all computer training offered by the TMEA state office. ● Provide the TMEA state office with all requested data generated by the computer

program. ● Oversee the keeping and care of all region vocal division computer equipment

and supplies. ● The vocal tabulations chair shall be appointed by the region vocal chair. ● Past Vocal Chairpersons ● The office of past vocal chairperson shall be recognized as an advisory position

to the present chairperson.


A. All High School Directors ● Directors must be current member of TMEA and see that the TMEA number is

submitted as requested on all forms. In accordance with the TMEA Constitution, any director whose student participates must be a member of TMEA and shall be required to provide proof of membership at the time entries are due for the first audition.

● Directors and Assistant Directors must be present at all TMEA activities in which their students are involved. Any exceptions must be approved in advance by the

Region Chair. Failure to do so will result in action up to and including the filing of a grievance with the TMEA state office. Further information regarding ethics and penalties is available at www.tmea.org.

● Directors must notify students of the following: ● Music to be used at each audition ● Dates, places and events ● Dress for the Region Choir Concert (each school’s uniform) ● Arrange for lodging, meals and transportation when appropriate. ● Submit online entry information and mail forms and fees/PO/requisition for each

Audition and Region Choir participation to the Region Chair. Please refer to entry deadline.

● Notify the Region Chair of DNAs as soon as they occur and before each audition. This includes DNAs for Auditions and Region Choir Weekend.

● Serve as a judge or worker whenever requested according to TMEA Guidelines. ● Remain professional during all auditions.

B. Region 9 Proxy Policy

● All directors and assistant directors must be available to judge at an audition if he/she has students competing. In the case that a director is unable to attend the audition, the following procedure must be followed:

● Prior to the audition, a proxy must be designated and approval submitted in writing by the school’s administrator and by the region chairperson.

● The proxy will serve in a capacity designated by the region chairperson. ● Each absent director is expected to pay the $150.00 judges fee if he/she is

unavailable to judge and a replacement judge must be hired. ● In emergency situations the $150.00 fee will be waived, at the discretion of the

Region Vocal Chair. ● Directors who fail to adhere to the rules, policies, or guidelines will be subject to

terms of TMEA Penalties for Rules and Policies Infractions.

IV. VOICING FOR REGION ENSEMBLES A. All-Region High School Mixed Choir (grades 9-12, SSAATTBB)

● Region 9 Chooses from state -selected repertoire, 160 singers total. ● Participants are Region Auditioned chairs #1-20 per section. ● Alternates will be called in rank order from the preceding audition event.

B. All-Region High School Treble Choir (grades 9-12, SSAA)

● Region 9 chooses from State-selected and clinician-selected repertoire. ● 100 singers total. ● Participants are Region auditioned chairs #21-45 per treble section. ● Alternates will be called in rank order from the preceding audition event.

C. All-Region High School Honor Choir (grades 9-12, SATB) Repertoire consists of selections made by the Clinician/Guest Director as well as the Region Chair. Each high school in the region may submit a balanced octet (S1, S2, A1, A2, T1, T2, B1, B2). Students are entered at the TMEA website immediately after the region choir auditions.


A. Region 9 Participation Fees ● District Student Entry

$20.00 per participant ● Region 9 Director Participation Fee

$35.00 for each director due with District Entries ● Region Clinic and Concert Student Participation Fee

$22.00 per Region Choir participant ● Region 9 Entry Change Policy

In the event changes to entries are needed on the day of the district audition, the following TMEA procedure shall be followed:

■ The student with the problem will report to the call table. ■ The call table will contact the director of the student. ■ The student will meet with their director. ■ If the director feels a change is needed, the director will

immediately report to the tabulations room and complete the reconciliation form. At that time a penalty fee will be assessed.

■ The tabulations chair will correct the registration and a new badge will be issued to the student.

■ The tabulations chair will forward the reconciliation form to the region vocal treasurer for invoicing.

B. Penalty Fees – TMEA AUDITION ENTRY PROCEDURES ● All contest deadlines will be 14 days prior to the day of the audition. ● The late and final online entry deadline will be seven days prior to the day of the

audition. ● Correction to an existing student entry may be made between 7-13 days prior to

the contest without penalty, but a student entry added less than 14 days but more than seven days prior to the contest will result in an additional 100% student late fee.

● Entries begun less than 14 days, but more than seven days prior to the contest, will be assessed an additional 100% student fee charge.

● A campus entry created less than 14 days prior to the contest will be subject to the TMEA Grievance Process.

Directors will be allowed to add or change student entries the day of the audition. An additional 100% student late fee will be assessed. All fees must be paid or supported by a school purchase order prior to the start of the audition. What does this mean? District Audition is September 15. Entry fees are $20.00 District Entry Deadline is September 1 at midnight. All entries submitted ON TIME will pay the $20 original entry fee. September 2th-8th – no penalty to edit your entries ONLINE – $20.00 original entry You can add students $40 ($40 late fee plus $40 original fee) September 10 and beyond – No online edits! You must CALL Region Chair for Edits or Additions. Any edit is $20 (which totals $40 because you have already paid original entry of $20) Any addition is $40 ($20 late fee plus $20 original fee)

● Payment of Penalty Fees ○ Penalty fees may be paid at the time the reconciliation form is submitted. ○ All penalty fees must be reconciled no later than region choir weekend. ○ Failure to meet payment deadline or excessive changes at the district

choir auditions may result in a grievance being filed by the region vocal chairperson.

VI. THE AUDITION PROCEDURE A. General Information

● Audition CD Information - Rehearsal CDs for the TMEA All-State Music (district, region, pre-area, and area levels) are available from Educational Enterprises Recording Company, P.O. Box 4053, Pasadena, TX 77502, (713-475-8555).

● Each director is expected to pay a one time $35.00 fee with the District Entries. B. Electronic Devices – amended TMEA policy

● No electronic devices, including personal metronomes, may be used or accessed by a student participant until the results for the student’s section have been posted or announced. Failure to comply with this regulation may result in student disqualification.

● The list of non-allowable electronic devices includes, but is not limited to, phones, electronic games, computers, camera phones, and playback systems.

● The Region may set up an adult-monitored “call station” where students may access their phones in emergency situations without penalty.

C. District Audition ● There is a $20.00 per student District Entry fee.

● Each school director may enter as many students as he/she chooses, as long as those students meet the TMEA eligibility requirements.

● Judge Selection Policy - It is the responsibility of the region vocal chairperson or his/her designee to secure the services of judges for the district, region, and pre-area auditions.

● 72 voices from treble parts and 50 voices from tenor/bass parts will advance to the Region audition in the LSC track. The exact number per room is set by the region vocal chairperson and announced prior to the beginning of the district audition at the judges meeting. If there is more than one room for a voice part, an equal number of students from each room will advance.

Example for each Treble Section 1 Zone – Chairs 1-72 advance 2 Zones – Chairs 1-36 advance 3 Zones – Chairs 1 – 24 advance 4 Zones – Chairs 1 – 18 advance Example for each Tenor/Bass Section 1 Zone – Chairs 1 – 50 advance 2 Zones – Chairs 1 – 25 advance

● LSC track students are placed into their rooms (zones) by random selection of the computer.

● In the event that changes to entries are needed on the day of the district audition, the director needs to follow the procedures listed under Region IX Entry Change Policy.

D. Posting of Results for ALL Auditions ● Tabulated audition results shall be available for inspection by directors for one

hour following the conclusion of the entire audition. At the end of this period the results are subject to the TMEA Appeals Process.

● Directors are not allowed to photograph results. ● Region online posting may ONLY include students who made the choir and may

only include voice part and audition number. HOWEVER, individual schools may post their own results in any manner.

● Results posted on-site will list all students in final order. Each director will be provided a written report which clearly shows the final ranking of all students in each section. This report may be generated via email.

E. Region Audition ● There is no audition charge for the Region Audition for LSC Choir students. SSC

students will be registered on the TMEA site. Their will be a $15 fee per student and a $35 fee per campus.

● At the completion of the Region Audition, 160 LSC students will advance into the All-Region Mixed Choir and 100 students will advance into the All-Region Treble Choir. Additionally, Each high school in the region may submit a balanced octet (S1, S2, A1, A2, T1, T2, B1, B2) that must include all area candidates who are in the SSC track. Students who are SSC area candidates must be part of the balanced octet. In the event that the school has more than one SSC area student in each voice section of the balanced octet, they will be allowed to enter additional students as long as they are SSC Area candidates.

● 8 voices from treble parts and 8 voices from tenor/bass parts will advance to the Pre-Area audition in the SSC track. LSC Chairs 1-20 in all voice parts advance to the mixed choir, and advance to the pre-area audition.

● LSC Chairs 21-45 in the treble sections advance to the treble choir. ● Only chairs 1-20 advance to the Pre Area Audition. No alternates are called for

the Pre- Area Audition. ● Alternates – In the event that a student cannot attend Region Choir Weekend,

the Region chair may call up an alternate to fill the vacancy. ● Alternates will be called in rank order from the preceding audition event. ● A student may be called as an alternate, and this may result in a change for the

student from Treble to Mixed, or from Treble alternate to Treble choir. However, the alternate may not advance in the all-state process.

● A Region Mixed Choir student who is replaced by an alternate must satisfy the region certification policy in order to participate in the pre-Area audition.

F. Pre-Area Audition ● There is no audition fee for the Pre Area Audition. ● The Pre-Area audition will emulate the Area audition, following the same policies

and audition procedures. ● Students will sight-read at this audition. Sight-reading accounts for 20% of the

total score. ● Chairs 1 - 5 in all voice parts advance to the Area audition. ● Alternates will be called in rank order from the preceding audition event.

G. Area Audition ● There is no audition fee for the Area Audition. ● Chairs 1-5 in all sections advance to the All-State Mixed Choirs ● Chairs 6-9 in the ten/bass sections advance to the All-State Tenor-Bass Choir. ● Chairs 6-12 in the treble sections advance to the All-State Treble Choir. ● Students who advance to the All State Choir are expected to pay a $20.00 fee in

cash. This is due at the end of the Area audition. H. Honorarium for Guest Judges

● Guest judges will be paid an Honorarium of $150.00 and a meal will be provided for all High School Auditions. Mileage will not be reimbursed.

I. Auditions Host ● Provide all materials as set forth in the TMEA Auditions Process – Vocal Division

Appendix.

● Arrange for judges meals and concessions for students. ● $100 shall be paid to any school hosting an audition; This $100 amount covers

breakfast and snacks for judges and contest workers ● $8 per person (maximum) shall be paid to any school hosting an audition to cover

the cost of a lunch provided for judges and contest workers ● $10 per person (maximum) shall be paid to any school hosting an audition to

cover the cost of a dinner provided for judges and contest workers ● The Region will provide a meal during Region Choir Weekend on Friday evening

and Saturday Lunch for all Region 9 Directors , Clinicians, and accompanists ● Costs to host an audition (e.g., Custodial, Facility rental, etc) will be divided

evenly between the Region and the host school. J. Auditions Policy and Guidelines for Judges

● TMEA requires the use of a five member panel for all auditions. There are no exceptions for high school level auditions that lead to All-State seating.

● All judges should adhere to the following general guidelines: ● There shall be no discussion between judges during the audition process. ● Students shall be heard on the entire audition before a score is awarded. ● A judge may not assign duplicate scores during singing rounds – a raw

score/rank conversion chart shall be utilized. A score of zero may not be given. ● Judges shall remain actively involved in judging through each singer’s entire

audition. ● Each judge shall be charged with the responsibility of knowing and following the

audition procedures. ● Every effort shall be made to be consistent from the beginning to the end of the

audition. ● All judges should conduct themselves in a professional manner throughout the

audition. ● The same members of the judging panel must judge the same section (zone)

throughout the entire audition. ● Once the cuts have been distributed, a judge shall have no contact with any

participating students until the conclusion of his or her judging assignments. ● All Pre-Area Sight-reading judges should adhere to the following guidelines: ● Calculate the number of pitch and rhythm errors and subtract that from the total

number of pitches and rhythms on the page. This is the sight-reading score. ● Scores may be duplicated for sight-reading. ● Students who start over shall only be judged on the new material presented. ● Sight-reading counts for 20% of the total score at the pre-area audition. ● Judge 1 (panel chair) is responsible for the following: ● Bringing a ipod for his/her audition room. ● Setting the volume level of the ipod prior to the beginning of the audition. The

judge should listen to the entire ipod to determine the best level for the students. Once the auditions begin, the volume may not be changed for any reason.

● Keeping the audition room running quickly and smoothly

● Documenting any situations that vary from the norm and notifying the region chair of any problems.

● Collecting the scores of the panel and writing them on the Judge 1 summary grid. ● Collecting all judging materials for his/her panel and delivering them to the

tabulations chair.

VII. CERTIFICATION PROCEDURES A. According to TMEA Certification of District/Region/Pre-Area/Area Candidates, any

student that qualifies for Pre-Area and does not attend the region choir weekend must certify through performance any music not listed as an audition selection at least 5 days prior to the Pre-Area Audition. Please submit Form G with a recording.

VIII. REGION CLINIC & CONCERT A. Structure

● Region Choir is a 3 day event. ○ Day 1 takes place at a local high school (Sectionals). ○ Day 2 takes place at a local high school (Rehearsal) ○ Day 3 takes place at the selected performance venue.

● Performing Choirs ○ All-Region High School Mixed Choir (grades 9-12, SSAATTBB): Region

9 Chooses from state -selected repertoire. 160 LSC singers total. Participants are Region Auditioned chairs #1-20 per section in the LSC track. Chairs #21 and #22 are designated as alternates.

○ All-Region High School Treble Choir (grades 9-12, SSAA): State-selected and clinician-selected repertoire. 100 singers total. Participants are Region auditioned chairs #21-45 per treble section. Chairs #46 and #47 are designated as alternates.

○ All-Region High School Honor Choir (grades 9-12, SATB): Repertoire consists of the SSC Area Literature as well as one title auditioned by all students at the District Audition. Each high school in the region may submit a balanced octet (S1, S2, A1, A2, T1, T2, B1, B2) that must include all area candidates who are in the SSC track.

● In the case that a student is unable to participate in Region Choir Weekend. Please notify the Region Chair immediately so that an alternate may be called. Alternates will not be called after the Monday night of Region Choir week. (Amended Fall 2013)

● In the case that a Pre-Area candidate is unable to participate in Region Choir Weekend, please notify the Region Chair immediately so that an alternate may be called to Region Weekend. In addition, please complete FORM G and submit the form and non-auditioned Mixed Choir selections to the Region Chair 5 days prior to the Pre-Area Audition.

B. Clinician Selection Policy

● The Region Vocal Chairperson will secure clinicians for Region Concerts. ● It is the responsibility of the region vocal chairperson or his/her designee to

secure the services of clinicians for all of the region choirs. C. Preparation for Honor and Treble Choir

● Students in these ensembles are expected to obtain and prepare concert repertoire with the same level of detail as the audition repertoire. Sectional rehearsals held the Monday prior to region weekend are intended to assist students but should not be the only preparation strategy used by students in these ensembles.

D. Region Choir Music Selection ● Music for the Mixed Choir will be selected from the All-State Repertoire. Concert

selections will be determined by the clinician and Region 8 and 9 SSC Vocal Chairs.

● Audition Selections will be determined at TCDA by SSC Vocal Coordinators. E. Region Choir General Information

● Students shall come prepared. ● Students shall have a black folder and pencil. ● Students shall wear their official school approved uniform. ● Students shall have original music. ● Individuals may not audio or video record the concert.

F. Region Choir Attendance Policy ● Full attendance is required. Any absence must be approved by the student’s

Director and the Region Chair. Only school-related absences will be considered. Absence from ANY rehearsal may result in a student relinquishing their opportunity to perform with the Region Choir.

● Students will receive their Region patch upon the completion of the concert. G. Honorarium Schedule

● Region Clinic and Concert ● Clinicians: negotiated rate as approved by region chair ● Accompanists: negotiated rate as approved by region chair

FORM A Texas Music Educators Association

Region 9 Vocal Division

Round 1 Audition Invoice

Entries must be submitted online at www.tmea.org by 11:59pm

Saturday, September 1, 2017 (LSC)

Complete this form and mail it with a Check or Purchase Order to:

TMEA REGION IX VOCAL DIVISION

Attention: Anna Schermerhorn

Klein Forest High School Dr.

11400 Misty Valley Dr.

Houston, TX 77066

Make Checks Payable to:



Houston, TX 77066

Check or Purchase Order Postmark Deadline is Saturday, September 10, 2016

Be sure to reference your campus name on the check.

_________________________________________________________________________

School Name Director Name TMEA #

Number of Students Entered __________ @ $20.00 ea = _____________

Number of Directors __________ @ $35.00 ea = _____________

TOTAL = ____________

FORM B TMEA District Student Entry Information

ID Number (The ID number used to identify you at your school.) ______________

First Name ______________________________________________________ Last Name ______________________________________________________ CHECK ONE

________I have read and fully understand my commitment. I understand that I am choosing to audition for District. I understand that if I do not follow through with my audition commitment that I must reimburse the choir $20.00. If yes, please complete the form.

________ I appreciate the opportunity; however, I am choosing NOT to audition for District. If no, turn in the form.

Home Address _______________________________ Home City_____________________________

Home Zip _______________________________ Home Phone ___________________________

Student Email _______________________________

Mother's Name_______________________________ Father’s Name __________________________

Parent's Email _______________________________

TRACK SELECTION Circle One: Large School Track Small School Track

VOICE PART TO AUDITION Circle One: Sop 1, Sop 2, Alto 1, Alto 2, Tenor 1, Tenor 2, Bass 1, Bass 2

GRADE Circle One: 9, 10, 11, 12

AGE Circle One: 13, 14, 15, 16, 17, 18, 19

GENDER Circle One: Male Female

HEIGHT Circle One: 4.10, 4.11, 5.00, 5.01, 5.02, 5.03, 5.04, 5.05, 5.06, 5.07, 5.08, 5.09, 5.10, 5.11, 6.00, 6.01, 6.02, 6.03, 6.04, 6.05, 6.06, 6.07, 6.08

DUAL CERTIFICATION

If you will be trying out in two divisions (ie: band and vocal) circle yes Circle One: No Yes

TIME PREFERENCE Circle One: None AM PM

CONFLICT:_________________________________________________________________

FORM C

RECONCILIATION FORM Use this form in the case of an

Omitted Entry or Voice Part Change at the District Audition ONE FORM PER STUDENT

Action to be taken _______Omitted Entry _______Voice Part Change

As a TMEA Region 9 Director, I am certifying that the following student has my permission to represent me and my school in the District Audition. I understand that there are penalty fees attached to this omitted entry/voice change and these fees MUST be paid by Region Weekend. Director Name: ________________________________________ School: _______________________________________________ School Address: ________________________________________ Voice Part: ____________________________________________ Height: _______________________________________________ Student Name: _________________________________________ Student Address: _______________________________________ City, Zip: __________________________________ Phone Number: ____________________________ Email: ____________________________________ In the case of a voice part change: Entered Voice Part_________________ Please change to ____________________

Student’s Signature/Date __________________________________________________________ Director’s Signature/Date __________________________________________________________

Penalty Fees

__________Omitted entry - $40.00 __________Voice part change - $20.00

FORM D

Texas Music Educator’s Association Region 9 Vocal Division

Region Weekend Expense Invoice

Honor Choir entries must be submitted online at www.tmea.org by Thursday, November 2, 2018

Region Weekend Fees Postmark Deadline: Monday, November 13, 2017 All-Region Students should attend the Pre-Region Rehearsal on Monday, November 13 from 6-8 p.m. at College Park HS





11400 Misty Valley

Houston, TX 77066




Houston, TX 77066

NOTE: Be sure to reference your campus name.

_______________ _________________ _________ School Name Director Name TMEA # Number of Mixed Choir Students __________ @ $22.00 ea = ____________ Number of Treble Choir Students __________ @ $22.00 ea = ____________ Number of Honor Choir Students __________ @ $22.00 ea = ____________ TOTAL = ____________

FORM E District Student Drop Form

Please complete and fax to (936) 856-3391 or email to [email protected]

For drops the day of district? Please complete and bring the form with you!

To: Ken Labonski, FAX: (936) 856-3391

From:

Director: ___________________ School: ___________

Drop District Audition

The following student(s) WILL NOT be auditioning at District.

NAME Voice Part Address

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Director’s Signature ____________________________

Date_________________________________________

FORM F

District Student Drop Form




From:

Director: ___________________ School: ___________

Drop District Audition

The following student(s) WILL NOT be auditioning at District.


__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


Date_________________________________________

FORM G Use this form if a Pre-Area Candidate is unable to attend Region Choir Weekend. Please mail this form

MAIL TO: Ken Labonski, Region IX Vocal Chairman 1201 FM 830 Willis, TX 77301

Verification of Pre-Area Submission Must be received on or before Thursday, November 23, 2017

Student Name:_________________________________ Voice Part: ____________________________________

Director: ______________________________________ School: _______________________________________ According to TMEA Certification of District/Region/Pre-Area/Area Candidates, any student that qualifies for Pre-Area and does not attend the region choir weekend must certify through performance any music not listed as an audition selection at least 5 days prior to the Pre-Area Audition.

I verify that the student listed above is the student on the recording.

Director Signature: ________________________

TMEA Region 9 Policies and Procedures SSC

2017-2018

Coordinator Maryanne Navickas-Martin

Junior High School/Middle School Policies and Procedures begins on pg. 41


Region 9 Vocal Division Handbook This section contains the policies and practices of the Region IX Vocal Division of TMEA. All policies found in this section will yield to TMEA state policy and rulings available at www.tmea.org. The following subjects are included in this section:


II. DIRECTOR/ACTIVE MEMBER SPONSOR RESPONSIBILITIES

A. All High School Directors B. Region 9 Proxy Policy

III. VOICING FOR REGION ENSEMBLES

A. SSC Region Choir

IV. AUDITION ENTRY PROCEDURES A. Region Student Entry B. Region Entry Change Policy

V. THE AUDITION PROCEDURE

A. General Information B. Electronic Devices C. Posting Results D. Region Audition E. Pre-Area Audition F. Area Audition G. Honorarium for Guest Judges H. Audition Hosts I. Auditions Policy and Guidelines for Judges

VI.CERTIFICATION PROCEDURES

A. Small School Track

VII. CLINIC/CONCERT A. Structure B. Clinician Selection Policy

C. Region Choir Music Selection D. Region Choir General Information E. Region Choir Attendance Policy F. Region Clinic and Concert Fees G. Honorarium Schedule H. Region Choir Organizers I. Region Choir Director Participation J. Region Clinic and Concert Student Participation

Region 9 Vocal Division Forms ● Region Audition Invoice Form A ● TMEA Region Student Entry Information Form B ● Reconciliation Form Form C ● Drop Region Audition Form D ● Verification of Pre-Area Submission Form E

I. CALENDAR OF EVENTS A. REGION 9 SSC REGION MEETINGS

● Information about SSC is to be distributed via LSC region chairs at LSC region meeting

● Fall and Spring Collaboration email and teleconference The SSC coordinator will use digital media to communicate to SSC directors in the fall and spring to discuss and pass information regarding SSC information.

B. AUDITIONS ● Initial Region Entry Deadline

***Saturday, september 29th, 2019 – 11:59 pm entry postmark and computer deadline*** Online entry required - TMEA website – www.tmea.org

● Region Auditions Saturday, October 13th, 2018 - Registration 10:00 - 10:30am PROVIDENCE CLASSICAL SCHOOL Host: Maryanne Navickas-Martin

● Pre-Area Audition - Registration begins at 12:00 pm Saturday, December 1st, 2018 - Registration 11:00am - 11:30am PROVIDENCE CLASSICAL SCHOOL Host: Maryanne Navickas-Martin

● Area SSC Central Auditions - Registration time is 7:30am Saturday, January 12, 2019 MIDWAY HIGH SCHOOL 8200 Mars Drive, Waco, TX 76712 Hosts: JANNIFER RICE

Area Central Chair: Arielle Sword


● ALL REGION CLINIC and CONCERT

○ Saturday Region Clinic and Concert Saturday, November 10th, 2018 – STUDENTS ARRIVE at 8:30 am. First Presbyterian Church - Bryan/College Station Concert begins at 6 pm. Facilities Coordinator: Jessica Steels

● SSC Audition Literature for Fall 2018

In This Place SATB Will Todd

Three Selections from Zigeunerlieder - 1) He, Zigeuner, greife in die Saiten

SATB Johannes Brahms

Three Selections from Zigeunerlieder - 7) Kommt dir manchmal in den Sinn


Three Selections from Zigeunerlieder - 9) Weit und breit schaut niemand mich an


Domine, ad adjuvandum me festina- Lord, My God, Assist Me Now

SATB G. B. Martini / Castellini

III. COORDINATOR/DIRECTOR/ACTIVE MEMBER SPONSOR RESPONSIBILITIES

A. SSC Coordinator Responsibilities ● SSC Coordinator will work with the LCS region chair and elected officers to

provide a quality audition and concert experience for SSC students. B. All High School Directors

● Directors must be current member of TMEA and see that the TMEA number is submitted as requested on all forms. In accordance with the TMEA Constitution, any director whose student participates must be a member of TMEA and shall be required to provide proof of membership at the time entries are due for the first audition.

● Directors and Assistant Directors must be present at all TMEA activities in which their students are involved. Any exceptions must be approved in advance by the Region Chair. Failure to do so will result in action up to and including the filing of a grievance with the TMEA state office. Further information regarding ethics and penalties is available at www.tmea.org.

● Directors must notify students of the following: ■ Music to be used at each audition ■ Dates, places and events ■ Dress for the Region Choir Concert (each school’s uniform)

● Arrange for lodging, meals and transportation when appropriate.

● Submit online entry information and mail forms and fees/PO/requisition for each Audition and Region Choir participation to the Region Chair. Please refer to entry deadline.


● Serve as a judge or worker whenever requested according to TMEA Guidelines. ● Remain professional during all auditions.

C. Region 9 Proxy Policy

● All directors and assistant directors must be available to judge at an audition if he/she has students competing. In the case that a director is unable to attend the audition, the following procedure must be followed:





terms of TMEA Penalties for Rules and Policies Infractions.

IV. VOICING FOR REGION ENSEMBLES A. SSC All-Region High School Mixed Choir (grades 9-12, SATB)

● Region 9 Chooses from state -selected repertoire, 66 singers total. ● Participants are Region Auditioned chairs

○ #1-18 per Soprano and Alto section. ○ #1-15 per Tenor and Bass section

● There will not be alternates.


A. Region 9 Participation Fees ● Region Student Entry

$25.00 per participant ● Region Clinic and Concert Student Participation Fee

$20.00 per Region Choir participant ● Region 9 Entry Change Policy

In the event changes to entries are needed on the day of the district audition, the following TMEA procedure shall be followed:

■ The student with the problem will report to the call table. ■ The call table will contact the director of the student.

■ The student will meet with their director. ■ If the director feels a change is needed, the director will

immediately report to the tabulations room and complete the reconciliation form. At that time a penalty fee will be assessed.

■ The tabulations chair will correct the registration and a new badge will be issued to the student.

■ The tabulations chair will forward the reconciliation form to the region vocal treasurer for invoicing.

B. Penalty Fees – TMEA AUDITION ENTRY PROCEDURES ● All contest deadlines will be 14 days prior to the day of the audition. ● The late and final online entry deadline will be seven days prior to the day of the





Directors will be allowed to add or change student entries the day of the audition. An additional 100% student late fee will be assessed. All fees must be paid or supported by a school purchase order prior to the start of the audition. What does this mean? Region Audition is October 13th. Entry fees are $25.00 Region Entry Deadline is September 29th at midnight. All entries submitted ON TIME will pay the $25 original entry fee. September 29th-October 6th – no penalty to edit your entries ONLINE – $25.00 original entry You can add students $50 ($25 late fee plus $25 original fee) October 6th and beyond – No online edits! You must CALL Region Coordinator for Edits or Additions. Any edit is $25 (which totals $50 because you have already paid original entry of $25) Any addition is $50 ($25 late fee plus $25 original fee)

● Payment of Penalty Fees ○ Penalty fees may be paid at the time the reconciliation form is submitted. ○ All penalty fees must be reconciled no later than region choir weekend.

○ Failure to meet payment deadline or excessive changes at the district choir auditions may result in a grievance being filed by the region vocal chairperson.

VI. THE AUDITION PROCEDURE A. General Information

● Audition CD Information - Rehearsal CDs for the TMEA All-State Music (region, pre-area, and area levels) are available from Educational Enterprises Recording Company, P.O. Box 4053, Pasadena, TX 77502, (713-475-8555).

● Each director is expected to pay a one time $35.00 fee with the Region Entries. B. Electronic Devices – amended TMEA policy

● No electronic devices, including personal metronomes, may be used or accessed by a student participant until the results for the student’s section have been posted or announced. Failure to comply with this regulation may result in student disqualification.


● The Region may set up an adult-monitored “call station” where students may access their phones in emergency situations without penalty.

C. Region Audition ● There is a $25.00 per student Region Entry fee. ● Each school director may enter as many students as he/she chooses, as long as

those students meet the TMEA eligibility requirements. ● Judge Selection Policy - It is the responsibility of the region vocal chairperson or

his/her designee to secure the services of judges for the district, region, and pre-area auditions.

● 34 voices from treble parts and 30 voices from tenor/bass parts will advance to the Pre-Area audition in the SSC track. The exact number per room is set by the region vocal chairperson and announced prior to the beginning of the region audition at the judges meeting.

● SSC track students are placed into their rooms by random selection of the computer.

● In the event that changes to entries are needed on the day of the district audition, the director needs to follow the procedures listed under Region IX Entry Change Policy.

D. Posting of Results for ALL Auditions ● Tabulated audition results shall be available for inspection by directors for one

hour following the conclusion of the entire audition. At the end of this period the results are subject to the TMEA Appeals Process.

● Directors are not allowed to photograph results.

● Region online posting may ONLY include students who made the choir and may only include voice part and audition number. HOWEVER, individual schools may post their own results in any manner.


E. Pre-Area Audition ● There is no audition fee for the Pre Area Audition. ● The Pre-Area audition will emulate the Area audition, following the same policies

and audition procedures. ● Students will sight-read at this audition. Sight-reading accounts for 20% of the

total score. ● Chairs 1 - 8 in all voice parts advance to the Area audition. ● No alternates

F. Area Audition ● There is no audition fee for the Area Audition. ● Chairs 1- 5 in all sections advance to the SSC All-State Mixed Choirs.

G. Honorarium for Guest Judges ● Guest judges will be paid an Honorarium of $75.00 and a meal will be provided

for all High School Auditions. Mileage will not be reimbursed. H. Auditions Host

● Provide all materials as set forth in the TMEA Auditions Process – Vocal Division Appendix.



the cost of a lunch provided for judges and contest workers ● $10 per person (maximum) shall be paid to any school hosting an audition to

cover the cost of a dinner provided for judges and contest workers ● The Region will provide a meal during Region Choir Weekend on Friday evening

and Saturday Lunch for all Region 9 Directors , Clinicians, and accompanists ● Costs to host an audition (e.g., Custodial, Facility rental, etc) will be divided

evenly between the Region and the host school. I. Auditions Policy and Guidelines for Judges

● TMEA requires the use of a five member panel for all auditions. There are no exceptions for high school level auditions that lead to All-State seating.

● All judges should adhere to the following general guidelines: ● There shall be no discussion between judges during the audition process. ● Students shall be heard on the entire audition before a score is awarded. ● A judge may not assign duplicate scores during singing rounds – a raw

score/rank conversion chart shall be utilized. A score of zero may not be given.

● Judges shall remain actively involved in judging through each singer’s entire audition.

● Each judge shall be charged with the responsibility of knowing and following the audition procedures.

● Every effort shall be made to be consistent from the beginning to the end of the audition.

● All judges should conduct themselves in a professional manner throughout the audition.

● The same members of the judging panel must judge the same section (zone) throughout the entire audition.

● Once the cuts have been distributed, a judge shall have no contact with any participating students until the conclusion of his or her judging assignments.

● All Pre-Area Sight-reading judges should adhere to the following guidelines: ● Calculate the number of pitch and rhythm errors and subtract that from the total

number of pitches and rhythms on the page. This is the sight-reading score. ● Scores may be duplicated for sight-reading. ● Students who start over shall only be judged on the new material presented. ● Sight-reading counts for 20% of the total score at the pre-area audition. ● Judge 1 (panel chair) is responsible for the following: ● Bringing a ipod for his/her audition room. ● Setting the volume level of the ipod prior to the beginning of the audition. The


● Keeping the audition room running quickly and smoothly ● Documenting any situations that vary from the norm and notifying the region chair

of any problems. ● Collecting the scores of the panel and writing them on the Judge 1 summary grid. ● Collecting all judging materials for his/her panel and delivering them to the

tabulations chair.

VII. CERTIFICATION PROCEDURES A. According to TMEA Certification of Region/Pre-Area/Area Candidates, any student that

qualifies for Pre-Area and does not attend the region choir weekend must certify through performance any music not listed as an audition selection at least 5 days prior to the Pre-Area Audition. Please submit Form G with a recording.

VIII. REGION CLINIC & CONCERT A. Structure

● Region Choir is a 1 day event that takes place at the selected performance venue.

● Performing Choirs

○ All-Region High School Mixed Choir Concert (grades 9-12, SATB) we will be combining with SSC Region 8. Both regions will select 66 SSC singers for a total of 132 SSC singers.

○ Region 9 Chooses from state -selected repertoire. 66 SSC singers total. Participants are Region Auditioned chairs #1-18 per Soprano and Alto Section and chairs 1-15 per Tenor and Bass Section in the SSC track.

C. Clinician Selection Policy ● The Region Vocal Chairperson will secure clinicians for Region Concerts. ● It is the responsibility of the region vocal chairperson or his/her designee to

secure the services of clinicians for all of the region choirs. E. Region Choir Music Selection

● Music for the Region choir will be selected from the All-State SSC Repertoire with one or two selections by the invited clinician.

● Audition Selections will be determined at the TCDA meeting by the SSC region vocal coordinators.

F. Region Choir General Information ● Students shall come prepared. ● Students shall have a black folder and pencil. ● Students shall wear their official school approved uniform. ● Students shall have original music. ● Individuals may not audio or video record the concert.

G. Region Choir Attendance Policy ● Full attendance is required. Any absence must be approved by the student’s


● Students will receive their Region patch upon the completion of the concert, with the understanding that they perform in the concert

H. Honorarium Schedule ● Region Clinic and Concert ● Clinician: negotiated rate as approved by the region chair ● Accompanist: negotiated rate as approved by the region chair

FORM A Texas Music Educators Association

Region 9 Vocal Division SSC

Round 1 Audition Invoice

Entries must be submitted online at www.tmea.org by 11:59pm

Saturday, September 28,, 2017 (SSC)






Houston, TX 77066




Houston, TX 77066

Check or Purchase Order Postmark Deadline is Saturday, September 10, 2016

Be sure to reference your campus name on the check.

_________________________________________________________________________

School Name Director Name TMEA #

Number of Students Entered __________ @ $25.00 ea = _____________

Number of Directors __________ @ $35.00 ea = _____________

TOTAL = ____________

FORM B TMEA Region SSC Student Entry Information

ID Number (The ID number used to identify you at your school.) ______________

First Name ______________________________________________________ Last Name ______________________________________________________ CHECK ONE

________I have read and fully understand my commitment. I understand that I am choosing to audition for District. I understand that if I do not follow through with my audition commitment that I must reimburse the choir $25.00. If yes, please complete the form.

________ I appreciate the opportunity; however, I am choosing NOT to audition for District. If no, turn in the form.

Home Address _______________________________ Home City_____________________________

Home Zip _______________________________ Home Phone ___________________________

Student Email _______________________________

Mother's Name_______________________________ Father’s Name __________________________

Parent's Email _______________________________

TRACK SELECTION Circle One: Large School Track Small School Track

VOICE PART TO AUDITION Circle One: Sop, Alto, Tenor, Bass

GRADE Circle One: 9, 10, 11, 12

AGE Circle One: 13, 14, 15, 16, 17, 18, 19

GENDER Circle One: Male Female

HEIGHT Circle One: 4.10, 4.11, 5.00, 5.01, 5.02, 5.03, 5.04, 5.05, 5.06, 5.07, 5.08, 5.09, 5.10, 5.11, 6.00, 6.01, 6.02, 6.03, 6.04, 6.05, 6.06, 6.07, 6.08

DUAL CERTIFICATION

If you will be trying out in two divisions (ie: band and vocal) circle yes Circle One: No Yes

FORM C

RECONCILIATION FORM Use this form in the case of an

Omitted Entry or Voice Part Change at the District Audition ONE FORM PER STUDENT

Action to be taken _______Omitted Entry _______Voice Part Change

As a TMEA Region 9 Director, I am certifying that the following student has my permission to represent me and my school in the District Audition. I understand that there are penalty fees attached to this omitted entry/voice change and these fees MUST be paid by Region Weekend. Director Name: ________________________________________ School: _______________________________________________ School Address: ________________________________________ Voice Part: ____________________________________________ Height: _______________________________________________ Student Name: _________________________________________ Student Address: _______________________________________ City, Zip: __________________________________ Phone Number: ____________________________ Email: ____________________________________ In the case of a voice part change: Entered Voice Part_________________ Please change to ____________________

Student’s Signature/Date __________________________________________________________ Director’s Signature/Date __________________________________________________________

Penalty Fees

__________Omitted entry - $25.00 __________Voice part change - $25.00

FORM D

Texas Music Educator’s Association Region 9 Vocal Division

SSC Region Weekend Expense Invoice

Region Weekend Fees Postmark Deadline: Monday, October 29, 2017

Complete this form and mail it with a Check or Purchase Order to: TMEA REGION IX VOCAL DIVISION



11400 Misty Valley

Houston, TX 77066




Houston, TX 77066

NOTE: Be sure to reference your campus name.

_______________ _________________ _________ School Name Director Name TMEA # Number of Mixed Choir Students __________ @ $20.00 ea = ____________ TOTAL = ____________

FORM E SSC Region Student Drop Form

Please complete and email to [email protected]

For drops the day of region? Please complete and bring the form with you!


From:

Director: ___________________ School: ___________

Drop Region Audition

The following student(s) WILL NOT be auditioning at Region.


__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


Date_________________________________________

FORM F

SSC Region Student Drop Form



To:

From:

Director: ___________________ School: ___________

Drop Region Audition

The following student(s) WILL NOT be auditioning at Region.


__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________


Date_________________________________________

FORM G Use this form if a Pre-Area Candidate is unable to attend Region Choir Weekend. Please mail this form

MAIL TO: Ken Labonski, Region IX Vocal Chairman 1201 FM 830 Willis, TX 77301

Verification of Pre-Area Submission Must be received on or before Thursday, November 23, 2017

Student Name:_________________________________ Voice Part: ____________________________________

Director: ______________________________________ School: _______________________________________ According to TMEA Certification of District/Region/Pre-Area/Area Candidates, any student that qualifies for Pre-Area and does not attend the region choir weekend must certify through performance any music not listed as an audition selection at least 5 days prior to the Pre-Area Audition.

I verify that the student listed above is the student on the recording.

Director Signature: ________________________

Region 9 MS/JH Handbook

2017-2018

James Green, JH/MS Region Vocal Coordinator

Bryanna Robilotto, Region JH/MS Vocal Secretary

Becca Hickman, Region JH/MS Vocal Treasurer


Region 9 Vocal Division Handbook This section contains the policies and practices of the Region IX Vocal Division of TMEA. All policies found in this section will yield to TMEA state policy and rulings. The following subjects are included in this section:


II. ELECTED POSITIONS

A. Election Procedures B. Region Vocal Division JH/MS Coordinator Election and Term C. Region Vocal JH/MS Coordinator General Duties D. Region Coordinator Audition Duties E. Region Vocal Secretary F. Region Vocal Treasurer G. Vocal Tabulations Chairperson H. Past Vocal Chairperson


A. All Directors IV. REGION 9 PROXY POLICY V. VOICING FOR REGION ENSEMBLES

A. Region Treble Choir B. Region TTB Choir

VI. AUDITION ENTRY PROCEDURES

A. Region 9 JH/MS Entry and Participation Fees B. Region 9 JH/MS Entry Change Policy C. Penalty Fees D. Payment of Penalty Fees

VII. THE AUDITION PROCEDURE A. Audition Recordings B. Electronic Devices C. Registration

D. Chaperones E. Audition Music F. Posting Results G. Audition Host H. Honorarium for Guest Judges I. Audition Director Assignments J. Auditions Policy and Guidelines for Judges K. Audition Process for Directors L. Audition Process for Students VIII. CLINIC/CONCERT A. Structure B. Performing Choirs C. Clinician Selection Policy D. Region Choir Music Selection E. Region Choir General Information F. Region Choir Attendance Policy G. Region Choir Alternate Policy H. Region Clinic and Concert Fees I. Honorarium Schedule J. Region Choir Organizers

SECTION 3 – Region 9 Vocal Division Forms

Official Region Entry Form Reconciliation Form Region Audition DNA Form Region Choir Selection Form

I. CALENDAR OF EVENTS

A. REGION 9 MEETINGS ● Fall Region 9 Meeting ● Saturday, August 11, 2018 9AM ● Tomball Mem. HS ● Region Clinic & Concert Meeting ● Saturday, April 27, 2019 – 8:30 AM ● TMEA Meeting (see your TMEA schedule for the Combined Meeting. The

Region 9 Vocal Division will not have a separate meeting at TMEA). ● Spring Meeting 2019 (to be determined at the Fall 2018 meeting)

B. AUDITIONS

● Initial Region Entry Deadline ○ ***Saturday, March 23, 2019 – 11:59 pm entry computer deadline*** ○ Online entry required - TMEA website – www.tmea.org

● Region Choir Fee Deadline ○ Thursday, March 28, 2019 ○ Fees and Official Entry Form (see appendix) due to Region Treasurer

● Correction/Substitution Deadline ○ ***Saturday, March 30, 2019 – 11:59 pm entry computer deadline***

● Region Auditions - Registration begins at 8:00 am ○ Saturday, April 6, 2019 ○ Knox JUNIOR HIGH SCHOOL ○ Host: Sarah Young

Audition Literature for 2018-2019 Treble Gloria Festiva - E. Crocker - Hal Leonard SSA The Mermaid's Lament - Martin - Shawnee Press SSA

Lullaby Elder - GIA Publications SSA La Paloma - Grases - Walton Music SSA

Tenor-Bass Sing me a song of a lad - Porterfield - Alfred Publishing Star of light - Farnell - Carl Fischer King’s Processional - Morton - BriLee Cangoma =Beery & Dekaney - BriLee

Mixed Sisi Ni Moja`- Narverud - Santa Barbara Music Publishing

The Cuckoo -Hugh - Hal Leonard


● Friday Region Clinic ○ Friday, April 26, 2019 ○ McCullough JH – rehearsal from 6:30-7:30 pm ○ Pizza and Dance (optional) from 7:30-8:30 pm ○ Host: Connie Horton

● Saturday Region Clinic and Concert ○ Saturday, April 27, 2019 – STUDENTS ARRIVE at 8:00 am. ○ Spring Baptist Church ○ Concert begins at 4 pm.

II. ELECTED POSITIONS A. Election Procedures

● At the Spring Meeting in even-numbered years the members of the Vocal Division shall elect a Vocal Chair, Secretary, and Treasurer. Newly elected officers assume their duties immediately after the spring meeting at which they are elected.

B. Region Vocal Division JH/MS Coordinator Election and Term ● Region Vocal Chairperson shall be selected in the following manner: ● Nominations shall be made from the floor during the spring vocal division meeting

in even-numbered years. ● Directors of the region will vote. ● The term of office for the region vocal chairperson shall be two years.

C. Region Vocal JH/MS Coordinator General Duties ● Fulfill all duties pertaining to region activities as specified by both TMEA State

and Region IX Handbooks. ● Serve as moderator for the five region meetings held each year: TCDA

convention, fall meeting, Region Weekend, TMEA convention, and spring meeting.

● Oversee the Middle School Vocal Treasurer, Secretary, and Tabulations chair in the carrying out of their specific duties.

● Ensure that all vocal directors in the region are informed of all policies and procedures for region events, as well as all other information pertinent to TMEA membership.

● Secure all contest sites and communicate with hosts of those sites in preparation for each event.

● Make all other decisions pertaining to region vocal activities including student issues, violation of TMEA policies and procedures, and any conflicts or questions that may arise.

● Determine audition cuts for region auditions. D. Region Coordinator Audition Duties

● Provide cut tracks for ipod and backup cut tracks for all auditions. ● Preside over judges meeting prior to each audition. ● Determine number of zones (rooms) necessary for each section. ● Selection of judging panels. ● Designate one person on each panel as the panel chair or “Judge 1.” ● Observe all other duties set forth in the TMEA Auditions Process – Vocal Division

Appendix. ● Select audition cuts for region auditions. ● Judge Selection Policy - It is the responsibility of the region vocal chairperson or

his/her designee to secure the services of judges for the region auditions. E. Region Vocal Secretary

● Keep a written record of minutes for the four region vocal division meetings.

● Organize, prepare, and oversee the publishing and printing of the Region Clinic and Concert Program.

● Selection of the region vocal secretary shall be in the same manner as the region vocal chairman.

● The term of office for the region vocal secretary shall be two years. F. Region Vocal Treasurer

● Oversee the payment of all region expenses pertaining to vocal activities and events.

● Oversee the payment of all honorariums relating to TMEA vocal events. ● Oversee the prompt payment of all entries and penalty fee assessments by each

director and follow up on all delinquent payments. ● Keep accurate records of all region JH/MS vocal division expenses. ● Provide annual financial statements for the TMEA state office and Region IX

directors. ● Work with the region vocal chairperson in recommendations for the fee structure

and honorariums ● The selection of the region vocal treasurer shall be in the same manner as the

region vocal chairperson. ● The term of office for the region vocal treasurer shall be two years.

G. Vocal Tabulations Chairperson ● Provide all computer-generated judges sheets and materials. ● Coordinate all entry changes at the district audition as described above. ● Observe all other duties set forth in the TMEA Auditions Process – Vocal Division

Appendix. ● Work with the region vocal chairperson in the preparation of all materials

generated by the TMEA computer program for all region vocal auditions (number tags, score sheets, et cetera).

● Supervise the computer tabulations room at all region vocal auditions ● Stay current on all computer training offered by the TMEA state office. ● Provide the TMEA state office with all requested data generated by the computer

program. ● Oversee the keeping and care of all region vocal division computer equipment

and supplies. ● The vocal tabulations chair shall be appointed by the region vocal chair.

H. Past Vocal Chairpersons ● The office of past vocal coordinators shall be recognized as an advisory position

to the present coordinator. III. DIRECTOR/ACTIVE MEMBER SPONSOR RESPONSIBILITIES

A. All Directors ● Directors must be current member of TMEA and see that the TMEA number is

submitted as requested on all forms. In accordance with the TMEA Constitution,

any director whose student participates must be a member of TMEA and shall be required to provide proof of membership at the time entries are due for the first audition.

● Directors and Assistant Directors must be present at all TMEA activities in which their students are involved. Any exceptions must be approved in advance by the Region Chair. Failure to do so will result in action up to and including the filing of a grievance with the TMEA state office. Further information regarding ethics and penalties is available at www.tmea.org.

● Directors must notify students of the following: ● Music to be used at each audition ● Dates, places and events ● Dress for the Region Choir Concert (each school’s uniform) ● Arrange for meals and transportation when appropriate. ● Submit online entry information and mail forms and fees/PO/requisition for each

Audition and Region Choir participation to the Region Chair. Please refer to entry deadline.


● Serve as a judge or worker whenever requested according to TMEA Guidelines. ● Remain professional during all auditions. ● The preferred method of communication with the coordinator, secretary and

treasurer is email for documentation purposes. The secondary method of communication would be by phone.

IV. REGION 9 PROXY POLICY

A. All directors and assistant directors must be available to judge at an audition if he/she has students competing. In the case that a director is unable to attend the audition, the following procedure must be followed:





terms of TMEA Penalties for Rules and Policies Infractions. V. VOICING FOR REGION ENSEMBLES

A. All-Region MS/JH Treble Choir (grades 7-8, SSA) ● Singers audition from the region selected repertoire. 180 singers total. An equal

amount of students are taken from each room to total 60 per part. The two subsequent chairs from each room are designated as alternates.

B. All-Region MS/JH TTB Choir (grades 7-8, TTB) ● Singers audition from the region selected repertoire. 75 singers total. An equal


VI. AUDITION ENTRY PROCEDURES

A. Region 9 JH/MS Entry and Participation Fees ● Region Student Entry

○ $12.00 per participant ○ Region audition related forms to be submitted with entry fee check ○ Region Official Entry Form – see appendix ○ Copy of TMEA card ○ Reconciliation Form (if needed due to penalty fees) ○ Region Clinic and Concert Student Participation Fee ○ $15.00 per Region Choir participant

B. Region 9 JH/MS Entry Change Policy ● In the event changes to entries are needed on the day of the region audition, the

following TMEA procedure shall be followed: ● The student with the problem will report to the call table. ● The call table will contact the director of the student. ● The student will meet with their director. ● If the director feels a change is needed, the director will immediately report to the

tabulations room and complete the reconciliation form. At that time a penalty fee will be assessed.

● The tabulations chair will correct the registration and a new badge will be issued to the student.

● The tabulations chair will forward the reconciliation form to the region vocal treasurer for invoicing.

C. Penalty Fees – TMEA AUDITION ENTRY PROCEDURES ● All contest deadlines will be 14 days prior to the day of the audition. ● The late and final online entry deadline will be seven days prior to the day of the





● Directors will be allowed to add or change student entries the day of the audition. An additional 100% student late fee will be assessed.

● All fees must be paid or supported by a school purchase order prior to the start of the audition.

What does this mean? Region Audition is April 6. Entry fees are $12.00 Region Entry Deadline is March 23 at midnight. All entries submitted ON TIME will pay $12 original entry fee. March 24-29 – no penalty to edit your entries ONLINE – $12.00 original entry You can add students $22 ($10 late fee plus $12 original fee) March 30 and beyond – No online edits! You must CALL Region Chair for Edits or Additions. Any edit is $10 (which totals $22 because you have already paid original entry of $12) Any addition is $22 ($10 late fee plus $12 original fee)

D. Payment of Penalty Fees ● Penalty fees may be paid at the time the reconciliation form is submitted. ● All penalty fees must be reconciled no later than region choir weekend. ● Failure to meet payment deadline or excessive changes at the district choir

auditions may result in a grievance being filed by the region vocal chairperson. E. Voice Parts for Entry Procedure

● Treble Choir – Soprano 1, Soprano 2, Alto 1 ● TTB Choir – Tenor 1, Tenor 2, Bass 1

F. Verification ● Please double check your entries ● It is recommended that at the completion of your entries, but before the entry

deadline, a list of your entries is printed by the director so that students can confirm their part, height, and name spelling.

G. Eligibility ● All students must be academically eligible to audition for Region Choir as well as

Region Choir Clinic/Concert ● Only 7th& 8thgrade students audition for the SSA Treble Choir ● Only 7th& 8thgrade students audition for the Tenor-Bass Choir ● Each school may enter as many students as he/she chooses, as long as those

students meet the TMEA eligibility requirements. H. Special Requests

● Audition time requests (AM or PM) must be school-related and should be made at the time of entry.

● Only school-sponsored activities as well as SAT/PSAT are honored ● Although it is strongly suggested for students to plan to take the SAT/PSAT/ACT

on a different weekend. ● Please inform your students of these rules

● PM request students must audition within 20 minutes of the conclusion of the last audition of his/her room.

VII. THE AUDITION PROCEDURE

A. Audition Recordings ● Recordings are distributed via link on or about Sept. 1st ● It is the responsibility of each district representative to share the files with each

school within their respective district. ● If, at any time, a school is in need of the recordings (whether via flash drive or CD

format) it is the responsibility of the director to contact the Region Vocal Coordinator in order to receive the audition material

B. Electronic Devices – amended TMEA policy ● No electronic devices, including personal metronomes, may be used or accessed

by a student participant until the results for the student’s section have been posted or announced. Failure to comply with this regulation may result in student disqualification.


● The Region may set up an adult-monitored “call station” where students may access their phones in emergency situations without penalty. This was approved by TMEA on August 1, 2015.

C. Registration ● Registration will be held from 8:00-8:30 AM Saturday, April 6 ● In the interest of time it is recommended that all directors and students arrive

early on the day of auditions. This allows time to check-in, get students settled, and complete other tasks before the judges meeting.

● At registration the directors will receive the audition cut. ● Instructions will outline what measure and beat the singer begins and ends for

each selection. ● Auditions will be approximately 3 minutes in length, including time for entry and

departure from the audition room. D. Chaperones

● It is the responsibility of the director to provide parent chaperones the day of the audition.

● Provide 1 parent for every 10 students ● This audition event requires the service of all directors; therefore students must

be adequately supervised. E. Audition Music

● Students must have original music octavos for the audition ● Students will not be allowed to audition with photocopied music without written

permission from the music store/publisher. ● Photocopies may only be utilized if the original octavo is in the student folder at

the time of the audition.

● Please do not expect students to share music during the audition event. ● Monitors will also be instructed to check music. ● Students without original octavos will not be allowed to audition. ● Students will come to the audition prepared to sing all four songs. During

registration the cut sheets will be distributed at which time the students will discover which three songs they will audition on.

● It is in the best interest of the audition process that the directors insure that their students are prepared for the audition process and audition music.

● The JH/MS Vocal Coordinator will determine which songs as well as the cuts for the audition.

F. Posting of Results for ALL Auditions

● Tabulated audition results shall be available for inspection by directors for one hour following the conclusion of the entire audition. At the end of this period the results are subject to the TMEA Appeals Process.

● Directors are not allowed to photograph results. ● Region online posting may ONLY include students who made the choir and may

only include voice part and audition number. HOWEVER, individual schools may post their own results in any manner.


G. Audition Host

● Provide all materials as set forth in the TMEA Auditions Process –Vocal Division Appendix.



the cost of a lunch provided for judges and contest workers ● The Region will provide a meal during Region Choir Weekend on Friday evening ● and Saturday Lunch for all Region 9 Directors, Clinicians, and accompanists

H. Guest Judges ● Guest judges will be paid an Honorarium of $150.00 and a meal will be provided

for the region auditions. Mileage will not be reimbursed. ● Region 9 MS/JH directors will not receive compensation. ● Judge Selection Policy - It is the responsibility of the region vocal chairperson or

his/her designee to secure the services of judges for the region auditions.

I. Audition Director Assignments ● All directors bringing students to the audition will have a responsibility at the

auditions.

● Region 9 MS/JH directors will not receive compensation. ● All job assignments will be made by the vocal coordinator ● It is the professional responsibility of the director to do this assignment to the best

of their ability while keeping a professional attitude. ● Responsibilities include judging (most directors), call table, runner, warm up,

tabs, and hosting.

J. Auditions Policy and Guidelines for Judges ● TMEA requires the use of a five member panel for all auditions. There are no

exceptions for high school level auditions that lead to All-State seating. ● All judges should adhere to the following general guidelines: ● There shall be no discussion between judges during the audition process. ● Students shall be heard on the entire audition before a score is awarded. ● A judge may not assign duplicate scores during singing rounds – a raw

score/rank conversion chart shall be utilized. A score of zero may not be given. ● Judges shall remain actively involved in judging through each singer’s entire

audition. ● Each judge shall be charged with the responsibility of knowing and following the

audition procedures. ● Every effort shall be made to be consistent from the beginning to the end of the

audition. ● All judges should conduct themselves in a professional manner throughout the

audition. ● The same members of the judging panel must judge the same section (zone)

throughout the entire audition. ● Once the cuts have been distributed, a judge shall have no contact with any

participating students until the conclusion of his or her judging assignments. ● Judge 1 (panel chair) is responsible for the following: ● Bringing an ipod for his/her audition room. ● Setting the volume level of the ipod prior to the beginning of the audition. The


● Keeping the audition room running quickly and smoothly ● Documenting any situations that vary from the norm and notifying the region chair

of any problems. ● Collecting the scores of the panel and writing them on the Judge 1 summary grid. ● Collecting all judging materials for his/her panel and delivering them to the

tabulations chair.

K. Audition Process for Directors L. Registration will begin at 8:00 am and will close at 8:30 am

● Directors and chaperones will get students situated in the gym holding area. ● Directors will report to the judge’s meeting before students receive their badges.

● Directors cannot have any contact with students after their student register and receive their badges. – This is TMEA audition policy.

● This includes during lunch time ● Directors check in with the coordinator and/or treasurer to turn in DNAs and

make any necessary payments. ● After the judge’s meeting directors and guest judges will be escorted to their

respective judging rooms. ● Directors will be served lunch ● This lunch is only for Region 9 JH/MS directors and guest judges. ● This lunch is not for chaperones or bus drivers. Lunch for these individuals

should be addressed by each director. (i.e. the director, school, or choir program can provide lunch, money, or communicate to chaperones and bus drivers that they are on their own for lunch. A concession stand is provided for all students, chaperones, and bus drivers.)

● Judges will be shielded from the auditioning students with a screen ● Only judges will be allowed in the audition room when a student sings ● Each room will have a 5 member judging panel ● The Head Judge will operate the sound system behind the screen ● Only the Head Judge should communicate with the room monitor or with the

student (if needed) ● The Head Judge is also responsible for setting the volume level before the first

audition. Once auditions have begun the volume cannot be adjusted. ● The highest level of professionalism should be displayed at all times. ● Following the conclusion of auditions in each room, the panels are asked to

consolidate audition scores on the master score sheet. ● The Head Judge should note the time of the last audition ● The panel will stay 20 minutes past the conclusion of the last audition and then

until the Vocal Coordinator releases the panel. ● The Tabs Room personnel will input scores for each audition room into a

database. One person will call the information while another person watches over their shoulder for accountability purposes.

● Please respect this process. It is long and tedious. ● Please do not enter the Tabs Room unless you are assigned to this task. ● After all rooms have been tabulated and the final list of All-Region choir members

has been selected and approved the list will be read to all remaining students in the gym.

● Each director must remain in the judges meeting room until they are dismissed by the vocal coordinator.

● A print out of each school’s results will be provided for each school.

L. Audition Process for Students ● Students will check in to receive their badge and cut sheets

● Students must wear their badge on their shirt near the “pocket” area as long as they are at the audition.

● Any student with an AM request should have a very “early” number ● Any student with a PM request will arrive ASAP but must arrive within 20 minutes

of the last audition for their room ● Students will go back to the gym and mark their cuts ● Instructions will outline what measure and beat the singer begins and ends for

each selection. ● Auditions will be approximately 3 minutes in length, including time for entry and

departure from the audition room. ● Call table directors will go through the cuts with the students in the gym three (3)

times ● After the 3rdtime through the cuts students are no longer able to practice their

music. ● Students who are found practicing their music outside of their audition room will

be subject to disqualification. ● Students who use electronic devices, with the exception of their cell phone only

at the call table, will be subject to disqualification ● The first group of singers from each section will be called to the call table and call

table directors will check each student’s music for original copies of all songs. ● Students will be led in groups to their respective audition room where they will

sing. ● Monitors will escort the student to their audition room ● The monitor will call out the student’s audition number ● It is the student’s responsibility to make sure the correct number is called out by

the monitor. ● In the event a wrong number is called by the monitor then the student should

quietly point out the proper number on their badge. ● The monitor will also ask the student if they are ready before leaving the audition

room ● When the door closes the Head Judge will start the sound system ● The cut will play and will not be stopped for any reason and will give instructions

for students to return to the gym. ● After the audition students must return directly to the gym. ● Students will be disqualified for inappropriate behavior, including but not limited

to loud behavior, refusing to follow instructions, profanity, and gang-related language or gestures.

● Students who would like to call home will report to the call table and ask permission to use their cell phone to call their parents.

● No student is allowed to leave the building prior to their audition. Once a student leaves the audition site they may not return.

VIII. REGION CLINIC & CONCERT

A. Structure ● Region Choir is a 2 day event. ● Day 1 takes place at a local junior high school. ● Day 2 takes place at the selected performance venue. ● Director Involvement ● It is the expectation that all directors from any participating school attend both

Friday evening and Saturday ● The region coordinator will make director assignments as needed ● It is the professional responsibility of the director to do the assigned job to the

best of their ability while keeping a professional attitude. B. Performing Choirs

● All-Region MS/JH Treble Choir (grades 7-8, SSA) ● Singers audition from the region selected repertoire. 180 singers total. An equal

amount of students are taken from each room to total 60 per part. Alternates will be called in rank order from the preceding audition event.

● All-Region MS/JH TTB Choir (grades 7-8, TTB) ● Singers audition from the region selected repertoire. 90 singers total. An equal


● In the case that a student is unable to participate in Region Choir Weekend. Please notify the Region Chair immediately so that an alternate may be called. Alternates will not be called after the Monday night of Region Choir week.

C. Clinician Selection Policy ● The Vocal membership will nominate Region Choir Clinicians. These clinicians

will be ranked and contacted in order. ● It is the responsibility of the region vocal chairperson or his/her designee to

secure the services of clinicians for all of the region choirs. D. Region Choir Music Selection

● All music for the upcoming school year are selected by a committee nominated at the Spring Meeting.

● Four pieces for each choir (SSA & TTB) and two mixed pieces (SATB) are also selected.

● Students will audition on three of the four pieces for their choir. ● The mixed choir pieces are not auditioned. ● All four pieces as well as the two mixed pieces will be performed at the Clinic and

Concert

E. Region Choir Clinic/Concert General Information ● Students shall come prepared. ● Students shall have a black folder and pencil. ● Students shall wear their official school approved uniform during the concert. ● Students shall have original music. ● Individuals may not audio or video record the concert.

F. Region Choir Attendance Policy ● Full attendance is required. Any absence must be approved by the student’s


● All students should be aware of both the audition date and region clinic date as well as guidelines before auditioning to avoid absence from rehearsal for any amount of time.

● Any scheduled testing (SAT/PSAT/ACT) will not be an excused absence from the clinic.

● Students will receive their Region patch upon the completion of the concert, with the understanding that they perform in the concert

G. Region Choir Alternate Policy ● An alternate to Treble Choir or TTB Choir may be called if the space becomes

available. ● Alternates will be determined by the room in which they auditioned in. (i.e. If

Soprano 1 Room B has an available spot then an alternate will be called up from that exact room. An alternate would not be called from a different Soprano 1 room.)

● Alternates may not perform in the Region Concert unless they are officially called to replace another student. The Region Chair will make the official phone call/email.

● Students called up as alternates will be the next highest scoring students from the exact same room as the forfeiting student.

● If the coordinator is notified about a forfeiture less than 24 hours before the clinic starts, there may not be time to notify an alternate.

● Alternates should not expect to have their names on the program, t-shirts, or plaques. It will be added if time allows.

H. Region Clinic and Concert Participation Fees

● There is a student fee of $15.00 for each selected choir participant. I. Honorarium Schedule

● Region Clinic and Concert ● Clinicians ● Treble Choir: $475 ● TTB Choir: $475 ● Accompanists ● Region director: $200 ● Guest accompanist: negotiated rate as approved by the region chair

J. Region Choir Organizers ● The region choir organizers, one per choir, are selected by the region coordinator ● They are responsible for making sure the clinician has everything they need ● Each organizer is responsible for making sure all students are present.

● Each organizer is responsible for making sure the choirs and clinicians are in the correct location during the Clinic and Concert

● The organizers will work with the coordinator to ensure appropriate logistics are in place during the clinic and concert.

● The organizers and coordinator shall appoint section leaders and helpers from among the Region 9 MS/JH directors to assist as needed with all responsibilities during the clinic and concert.

Region 9 MS/JH All-Region Choir Auditions

Official Entry Form

School: ____________________________ Phone: _______________________ Address: ___________________________ Zip: ___________________________ Director(s): _________________________ Phone: ________________________ Cell: ___________________________ Home Address: __________________ TMEA #:________________________

Entry Information Please indicate the number of students entered in each section

Soprano I:___________ Tenor I: __________

Soprano II___________ Tenor II: __________

Alto I: ___________ Bass I:__________

Total Number of Entries: _________________ @ $10.00 each = _________________

Penalty Fees: _____________

Total Due: ________________

Make checks payable to: Region 9 MS/JH Vocal Division Mail Fees and entry forms to: Rebecca Hinkman 18027-S Kuykendahl Road

Klein, TX 77379

Region 9 MS/JH All-Region Choir

Members Reconciliation Form

Use this form in the case of an

Omitted Entry or Voice Part Change at the Region Auditions ONE FORM PER STUDENT

Action to be taken _______Omitted Entry _______Voice Part Change As a TMEA Region 9 Director, I am certifying that the following student has my permission to represent me and my school in the Region Audition. I understand that there are penalty fees attached to this omitted entry/voice change and these fees MUST be paid by Region Weekend. Director Name: ________________________________________ School: _______________________________________________ School Address: ________________________________________ Student Name: _________________________________________ Voice Part: ____________________________________________ Height: _______________________________________________ In the case of a voice part change: Entered Voice Part_________________ Please change to ____________________

Student’s Signature Date ____________________________________________________________________________________ Director’s Signature Date

____________________________________________________________________________________

Penalty Fees

__________Omitted entry - $22.00 ($12 entry fee + $10 penalty) __________Voice part change - $10.00 ($10 penalty, entry fee should already be assessed)

Region 9 MS/JH All-Region Choir Members DNA Form

Due the morning of auditions

Please list all DNAs that have occurred since you completed the online entries on January 7

School: _______________________________________________

Director Name: ________________________________________

Student Name: _____________________________ Voice Part: _______________________








Director’s Signature Date

____________________________________________________________________________________

Region 9 MS/JH All-Region Choir Members

Selection Fee Form

School: ___________________________ Phone: _______________________ Director(s): ________________________ Phone: ________________________ Cell: ___________________________

Region Choir Members Fees

Total Number of Region Choir Members: _______________ @ $15.00 each = __________

Total Fees Due: ________________

Make checks payable to: Region 9 MS/JH Vocal Division Mail Fees and entry forms to: Becca Hickman

18027-S Kuykendahl Road Klein, TX 77379

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