REGISTRATION MANUAL -...

Post Graduate Medical Education Office, Rady Faculty of Health Sciences 260 Brodie Centre, 727 McDermot Avenue Winnipeg, Manitoba R3E 3P5

REGISTRATION MANUAL For New Postgraduate Trainees

Revised January 9, 2018

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Table of Contents

Table of Contents .................................................................................................................................. 2

Welcome ............................................................................................................................................... 4

Introduction to Postgraduate Medical Education ................................................................................ 5

Contact Information .............................................................................................................................. 7

Registration Process: A – Z Details ...................................................................................................... 10

A. Letter of Offer ...................................................................................................................... 10

B. Independent Contract .......................................................................................................... 10

C. Activate your UMNet ID and Email Account ........................................................................ 10

D. Aurora Student and Personal Identification Number (PIN) ................................................. 10

E. VENTIS (PGME Curriculum Management System) ............................................................... 11

F. Medical Diploma .................................................................................................................. 12

G. Regional Health Authorities Learner Placement Affiliation Agreement .............................. 12

H. Police Information Check/Criminal Record Check (including Vulnerable Sector Check) ..... 12

I. Manitoba Adult Abuse Registry ........................................................................................... 13

J. Manitoba Child Abuse Registry ............................................................................................ 14

K. Banking Information ............................................................................................................. 14

L. Immunization ....................................................................................................................... 14

M. Benefits................................................................................................................................. 15

N. e-Post Account ..................................................................................................................... 15

O. e-Health Account .................................................................................................................. 15

P. Licensure .............................................................................................................................. 15

Q. Liability Insurance ................................................................................................................. 17

R. Professional Association Residents & Interns of Manitoba (PARIM)................................... 18

S. Canadian Post-M.D Education Registry (CAPER) .................................................................. 18

T. Requisition Forms for Lab Coats and HSC Facility Access Card, and Pager ......................... 19

U. University of Manitoba Student Card .................................................................................. 20

V. Immigration Documentation ................................................................................................ 20

W. Social Insurance Number (SIN) ............................................................................................. 21

X. Personal Health Information Act (PHIA) for Trainees as Employees - Mandatory .............. 21

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Y. Registration Fees and Dual Registration .............................................................................. 22

Z. One on One Meeting with CPGME Office ............................................................................ 23

Mandatory PGME Trainee Orientation ............................................................................................... 24

Mandatory International Medical Graduates (IMG) Orientation ....................................................... 26

Registration Checklists ........................................................................................................................ 27

Residents (CaRMS Match, Family Medicine Enhanced Skills, External Transfer) ........................... 27

Mandatory PGME Trainee Orientation ........................................................................................... 29

Mandatory International Medical Graduates (IMG) Orientation ................................................... 29


Clinical Fellows ................................................................................................................................ 30

PGME Trainee Orientation (Optional) ............................................................................................ 32


Post PHD (Dental Interns, Oral & Maxillofacial Surgery, Clinical Biochemistry, Clinical

Microbiology, Molecular Genetics & Cytogenetics and Clinical Health Psychology)..................... 33



Internationally (Visa) Sponsored Trainees (Residents and Fellows) .............................................. 35


Mandatory International Medical Graduates (IMG) Orientation ................................................... 37


Returning/Continuing Trainee Checklist (From Specialty to Subspecialty Training Program within

U of M) ............................................................................................................................................ 38


Returning/Continuing Trainee Checklist (From Specialty/Subspecialty Training Program to

Fellowship Program within U of M) ............................................................................................... 39

Frequently Asked Questions (FAQ) ..................................................................................................... 41

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Welcome

Congratulations and welcome to the University of Manitoba, Max Rady College of Medicine! We

are excited at the prospects of getting to know you more on a personal basis.

Residency will provide you with the opportunity to integrate knowledge, skills and interpersonal

traits towards your ultimate goal in your chosen area of specialization.

Our CPGME Team will work closely with your Residency Program Director/Team ensuring that your

educational concerns will be met in a timely manner. Do not hesitate to utilize our services or to

contact us if you have any concerns.

This Registration Manual for New Postgraduate Trainees will assist you during your first few weeks

and beyond at the University of Manitoba.

Once again, welcome to the Postgraduate Medical Education at the University of Manitoba.

All the best,

Dr. Cliff Yaffe, MD, FRCSC, FACS

Associate Dean, Postgraduate Medical Education

Rady Faculty of Health Sciences

University of Manitoba

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Introduction to Postgraduate Medical Education

As you may already be aware, Postgraduate Medical Education (PGME) is unique in that while all

the programs are supported and monitored by the University of Manitoba and the Max Rady

College of Medicine, the regulations governing training, evaluation and certification are set by the

two national institutions - The Royal College of Physicians and Surgeons of Canada and The College

of Family Physicians of Canada.

The Postgraduate Medical Education Office is led by the Associate Dean PGME and supported by

administrative staff who are responsible for assisting the Programs with the registration process,

accreditation review, connecting the Programs and Trainees with the WRHA (Winnipeg Health

Regional Health Authority) as the main employer, liaising with relevant parties (CPSM, CMPA,

PARIM, RCPSC, CFPC), managing the online curriculum system and leave of absence, organizing

core curriculum academic and facilitating the remediation, probation, suspension and dismissal as

well as administering the PGME Awards, Bursaries and Scholarships.

Each program has a Program Director and Program Assistant. These individuals will become known

to you during orientation sessions within your own program. The Program Director is responsible

for ensuring that the training guidelines from the two colleges are followed. The Program Assistant

in the other hand, is responsible for the day to day operation of the training program. This includes

scheduling, planning academic half days, CaRMS selection process and meetings, liaising with the

residents, assisting with the accreditation review, maintaining files of the residents, etc. The

Program Assistants will also help and guide you from the start to the end of your training Program.

Each program, regardless of size or function, has a Residency Program Committee (RPC). These

committees have resident members and you should find out who your representative(s) are on

these committees. The RPCs are responsible for dealing with educational issues in each program.

Most programs also have a chief resident who is in his/her final years of training. The chief

resident has a variety of duties, some of which may include setting up call schedules and arranging

educational sessions.

For WRHA funded residents, the Professional Association of Resident and Intern of Manitoba

(PARIM) is your association representing both educational and service issues within and around the

boundaries of the Max Rady College of Medicine. The PARIM Office is located in the HSC facility.

The organization has an Executive Director and Board of Directors.

In addition to the Resident Program Committees in each program, there is an overarching Faculty

Committee. The College PGME Executive Committee, chaired by the Associate Dean, Postgraduate

Medical Education, is a working committee which meets monthly to discuss educational issues,

assign residency positions, formulate policies etc. There are a number of subcommittees that deal

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/index.html

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/committeesandmeetings.html

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with education development, core curriculum, basic clinical year and resident transfers that report

to the College PGME Committee. The resident representatives to all these committees are

appointed by the PARIM Executive.

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Contact Information Postgraduate Medical Education (PGME) Office 260 Brodie Centre – 727 McDermot Avenue

University of Manitoba, Winnipeg Manitoba R3E 3P5

Phone: (204) 789-3290 Fax: (204) 789-3929 Website: http://umanitoba.ca/faculties/medicine/education/pgme/postgrad.html

Associate Dean, PGME Dr. Clifford Yaffe

[email protected]

(204) 789-3290

Director, PGME Core Curriculum Dr. Alexandra Ilnyckyj

[email protected]

(204) 789-3290

Business Manager, PGME, IMG, PGME Wellness , Professionalism, CIP

Ms. Michelle Oshanyk

[email protected]

Phone #: TBA

PGME Team Lead Ms. Wendi Charette

[email protected]

(204) 272-3120

Assistant to the Associate Dean, PGME Ms. Donna Coulis

[email protected]

(204) 789-3290

Resident Administrator Miss. Gail Tomczuk

[email protected]

(204) 789-3452

Resident Administrator Ms. Kim Le

[email protected]

(204)789-3352

Resident Administrator Susan Snusher

[email protected]

Phone #: TBA

Admissions Assistant Ms. Fitri Gagne (Maternity Leave)

[email protected]

(204) 789-3572

PGME Administrator, Competency Based Education (CBE)/Education Advisory Committee (EAC)

Ms. Jenn Doroniuk

[email protected]

(204)789-3453

PGME Resident Research & Clinician Investigator Program (CIP) Administrator

Ms. Karen Holmes

[email protected]

(204) 789-3498

http://umanitoba.ca/faculties/medicine/education/pgme/postgrad.html

mailto:[email protected]











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PGME Finance Administrator Ms. Tracy Smith

[email protected]

(204) 789-3568

Detailed listing of support staff roles can be found on the PGME Website. General Inquiries: [email protected] Registration Inquiries: [email protected] Sponsored Trainee Inquires: [email protected] Award Inquiries: [email protected] VENTIS Help Desk: [email protected] CBD Inquires: [email protected] Research Inquires: [email protected]


http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/postgrad.html








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Registration Process: Overview

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Registration Process: A – Z Details

A. Letter of Offer The PGME Office will send a Letter of Offer and registration information to the trainee by

email. The trainee must review, sign and submit the electronic copy to

[email protected] one week after receiving the letter.

The signed Letter of Offer confirms acceptance of the terms and conditions noted in the

offer.

B. Independent Contract

In addition to a Letter of Offer, the PGME Office will send the Independent Contract form to

Clinical Fellows (not applicable for Internationally (Visa) Sponsored fellows). The trainee

must sign and submit the electronic copy to [email protected] one week after

receiving these documents.

Trainees will be asked to sign the original document when attending one on one meeting

with the PGME Resident Administrator prior to the commencement of training.

C. Activate your UMNet ID and Email Account

Activate your UMNet ID and create your myumanitoba email account, please go to:

http://umanitoba.ca/computing/ist/accounts/claimid.html

Information about myumanitoba email account, please visit:

http://umanitoba.ca/ist/email/studentemailindex.html

The U of M Policy states that U of M will only use your university email account for official

communications, including messages from your faculty and other administrative office.

D. Aurora Student and Personal Identification Number (PIN)

New Trainees:

Your University of Manitoba student number will appear on your initial Welcome Email.

To log in to Aurora Student, you will be asked for your PIN. When you first access Aurora

Student, your temporary PIN is your date of birth (YYMMDD).

You will immediately be required to change your PIN to another sequence of numbers for

your security. For further information about your PIN, click on to this link.



http://umanitoba.ca/computing/ist/accounts/claimid.html

http://umanitoba.ca/ist/email/studentemailindex.html

https://aurora.umanitoba.ca/banprod/twbkwbis.P_WWWLogin

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Returning Trainees:

If you are a returning trainee, you will continue to use the student number assigned to you

at initial admission.

To log in to Aurora Student, use the same PIN that you used the last time you logged into

Aurora Student. If you wish to change your PIN, please go to Personal

InformationChange PIN

Select Personal InformationUpdate AddressesPhones

Please click on to the following link to log in to Aurora:


For more information about Aurora Student, visit the following link:

http://intranet.umanitoba.ca/student/records/2336.html

E. VENTIS (PGME Curriculum Management System)

VENTIS (uofm.ventis.ca) is a comprehensive web-based electronic system that provides

functionality for Trainee Registration, Scheduling (Rotations, Calls, Daily and Educational

Events) and Assessments throughout your PGME career at the University of Manitoba. You

can access VENTIS anywhere and anytime with internet access.

After the PGME Office receives a signed Letter of Offer and Independent Contract (for

Clinical Fellows), an email will be sent with the instructions and the username for you to

activate your VENTIS account and to complete the required Online Registration. Please visit

this VENTIS Manual of Online Registration link for VENTIS manual instructions.

Technical Readiness: Please ensure that you are using a supported, up-to-date version of

Firefox/Google Chrome/Safari browser and Windows 7/MacOSX (or higher). Microsoft does

not use the most common international coding methods and often causes display and

functionality issues with many systems, including VENTIS when using Internet Explorer.

Please do not use a browser shortcut.

For security reasons, it is your responsibility to protect your VENTIS username and password

and ensure to logout of VENTIS properly.

For further VENTIS Manuals Instructions on How to I Access VENTIS, How to Change the

Password, I Forgot My Password and Online Registration can be found at this VENTIS link.

VENTIS URL Link: uofm.ventis.ca

VENTIS Help Tab Manuals – please log into VENTIS first before clicking on this help tab link.

If you have any technical VENTIS related questions, please contact the VENTIS Help Desk at

[email protected]



https://uofm.ventis.ca/

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/Online_Registration_-_VENTIS_PGME.pdf

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/VENTIS.html


https://uofm.ventis.ca/help?nav=1


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F. Medical Diploma

It is a requirement that all postgraduate medical trainees (with the exception of Post PHD)

must submit a copy of a Medical Diploma to the PGME Office two months prior to the

commencement of training.

Please provide a confirmation of graduation letter if your medical diploma is not available at

the time of registration.

If the Medical Diploma is not in English, a notarized copy translated into English must be

provided to the PGME Office two months prior to the commencement of training.

G. Regional Health Authorities Learner Placement Affiliation Agreement

Please print, sign and submit the RHA Agreement to PGME Office

Regional Health Authorities Learner Placement Affiliation Agreement.

Submit the signed RHA Agreement to PGME Office at 260 Brodie Centre within two months

prior to the commencement of training.

H. Police Information Check/Criminal Record Check (including Vulnerable Sector

Check)

Be sure to apply early as it may take up to two (2) months to obtain a Police Information

Check/Criminal Record check.

Please order two original copies of your check at your local RCMP detachment or your local

law enforcement agency. You must ensure that the check contains a Vulnerable Sector

Check. Once you receive the check back, you must send the originals (photocopy or fax are

not acceptable) to:

o CPSM Office at 1000 – 1661 Portage Ave Winnipeg MB R3J 3T7

o MSAS Office at 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2

The trainee must provide a satisfactory Police Information Check (for Winnipeg residents) or

Criminal Record Check (for non-Winnipeg residents) to the College of Physicians and

Surgeons of Manitoba (CPSM) and Medical Staff Administrative Services (MSAS), one month

prior to the commencement of training.

For Winnipeg Residents: If you choose to apply online, you will be required to select CPSM

and Medical Staff Administrative Services-WRHA as the agencies where the Winnipeg

Police Services will send your electronic Police Information Check directly to the selected

agencies.

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/Affiliation_Agreement-_Practicum_Agreement.pdf

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Post PHD - are required to submit the Police Information Check/Criminal Record Check

(including Vulnerable Sector Check) to the MSAS Only (4th Floor – 650 Main St. Winnipeg,

MB R3B 1E2).

For more information please refer to the Winnipeg Police Services website.

Should you have any questions in regard to the Police Information Check/Criminal Record

Checks submission please contact MSAS at [email protected] or CPSM.

Winnipeg Police Headquarters

245 Smith St.

Winnipeg, Manitoba

Phone: 204-986-6074

I. Manitoba Adult Abuse Registry

Be sure to apply early as it may take up to two (2) months to obtain a Manitoba Adult

Abuse Registry check.

It is a requirement that all postgraduate trainees must submit and be cleared on a formal

Manitoba Adult Abuse Registry.

The original Manitoba Adult Abuse Registry must be submitted to Medical Staff

Administrative Services (MSAS) at 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one

month prior to the commencement of training.

Please visit https://www.gov.mb.ca/fs/pwd/adult_abuse_registry.html to apply for

Manitoba Adult Abuse Registry check.

Please submit your application for Police Information Check/Criminal Record Check

on time to avoid any delay in starting training. Please retain a copy of your Police

Information Check/Criminal Record Check for your own records.

Please check with your local law enforcement agency or the Police Service that

the Vulnerable Sector Check is included in the Police Information Check/Criminal

Record Check

http://www.winnipeg.ca/police/pr/pic.stm#vulnerable


http://cpsm.mb.ca/about-the-college/contact-us

https://www.gov.mb.ca/fs/pwd/adult_abuse_registry.html

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J. Manitoba Child Abuse Registry

Be sure to apply early as it may take up to two (2) months to obtain a Manitoba Child

Abuse Registry check.

It is a requirement that all postgraduate trainees must submit and be cleared on a formal

Manitoba Child Abuse Registry.

The original Manitoba Child Abuse Registry must be submitted to Medical Staff

Administrative Services (MSAS) at 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one

month prior to the commencement of training.

Please visit https://www.gov.mb.ca/fs/childfam/child_abuse_registry.html to apply for

Manitoba Child Abuse Registry check.

K. Banking Information

All postgraduate medical trainees are required to submit their banking information so they

can be set up with payroll. Voided Cheque or Account Verification from the bank must be

submitted to Medical Staff Administrative Services (MSAS) at 4th Floor – 650 Main St.

Winnipeg, MB R3B 1E2, minimum one month prior to the commencement of training.

The Voided Cheque must include bank name, address, account number, and transit

number.

Internationally (Visa) Sponsored trainees (apply to Saudi Arabian only) - are required to

submit their banking information to the PGME Office, one month prior to commencement

of training.

Clinical Fellows - are required to submit WRHA Medical Remuneration Direct Deposit

Form to MSAS at 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2. This document must be

submitted one month prior to commencement of training.

L. Immunization

It is the trainee's responsibility to complete the WRHA Immunization and Communicable

Disease Record Form, Confidential Personal, Work and Health Questionnaire and submit it

directly to the address indicated on the form. Please retain a copy of the documents for

your records.

WRHA PGME Immunization Pre-Employment Letter 2018-2019

WRHA Immunization and Communicable Disease Record Form

WRHA PGME Confidential Health Questionnaire

https://www.gov.mb.ca/fs/childfam/child_abuse_registry.html

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/WRHA_PGME_Immunization_Pre-Employment_Letter_2018.pdf

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/2.4.1_2015-22-09_Immunization_Record_2016.pdf

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/protected/2_4_2015_05_22_WRHA_Generic_Confidential_Health_Questionnaire.pdf

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The trainees must contact one of the Occupational Health Units to schedule an

appointment within a minimum of two months prior to the training start date.

Trainees are required to notify the CPGME Office at [email protected] of their

immunization appointment date.

M. Benefits

The WRHA Resident Employment Benefits package will be sent to you directly by Medical

Staff Administrative Services (MSAS), prior to the commencement of training.

For Clinical Fellows, please refer to your Independent Contract.

For Internationally (Visa) Sponsored Trainees, please contact your Embassy/Bureau to find

out if you are eligible for benefits according to the agreement between University of

Manitoba – Sponsoring Country.

N. e-Post Account

For WRHA funded trainees (residents and fellows) - Once the WRHA has received all your

employment paperwork, you will be assigned an employee number. The employee number

can be found on your first paystub.

Please follow the instructions below to create an e-Post account to receive the WRHA Pay

Statement:

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/ePost-

CreateAccount.pdf

O. e-Health Account

Manitoba e-Health provides electronic health system to health care providers in order to

help enhance the quality of health care.

The WRHA will provide you with the e-Health account information prior to the


Please visit the following links for the New e-Health Computer Account User Information:

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/New_eH

ealth_Access.pdf

P. Licensure

The College of Physicians and Surgeons of Manitoba (CPSM) is the statutory body

responsible for maintaining standards of medical practice within Manitoba through the

administration of The Medical Act, Regulations, and related By-Laws, including the Code of


http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/ePost-CreateAccount.pdf


http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/New_eHealth_Access.pdf


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Ethics. The CPSM regulates the practice of medicine in the Province of Manitoba and issues

the certificate of registration authorizing postgraduate medical education on an annual

basis.

All postgraduate medical trainees must be registered with the CPSM. The CPSM Office will

forward the registration application package directly to the trainees. Please note that if you

have already signed up an account with physicians apply, you need to share your supporting

documents with CPSM through physiciansapply.ca.

- CPSM license is required prior to the trainee's start date. Failure to complete/submit

the CPSM application by the posted deadline will result in a delayed start of the

training. It is the trainee's responsibility to complete and return the application to the

CPSM Office by the following dates:

Residents from R1 Match : April 1

Residents from R2 Match : May 1

Resident from R4 (MSM, PSM, Family Medicine ER, Internationally (Visa)

Sponsored Trainees and Clinical Fellows) : March 15

With submitting the application by the deadlines, it allows CPSM to process your

application and send a confirmation to the PGME Office and programs for adding you to

call schedule prior to June 1 as per PARIM – WRHA Collective Agreement.

- Late applicants will not be added to the call schedule on time, and thus will result in

delay of the commencement of training.

For more information and a downloadable application, please visit the CPSM website:

http://www.cpsm.mb.ca/.

College of Physicians and Surgeons of Manitoba (CPSM)

1000-1661 Portage Avenue

Winnipeg, Manitoba R3J 3T7

Phone: (204)-774-4344

Fax: (204)-774-0750

Toll Free (in Manitoba): (877)-774-4344

Email: [email protected]

Post PHD trainees:

Dental Interns and Oral Maxillofacial Surgery

The trainees are required to obtain the appropriate licensure from Manitoba Dental

Association

http://physiciansapply.ca/

http://www.cpsm.mb.ca/


https://www.manitobadentist.ca/

https://www.manitobadentist.ca/

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Clinical Biochemistry

The trainees are required to apply for student memberships with Canadian Society of

Clinical Chemists (CSCC) and American Society for Clinical Chemistry (AACC)

Clinical Microbiology

The trainees are required to apply for memberships with Canadian College of

Microbiologists (CCM) and Canadian Association of Clinical Microbiology (CACMID)

Molecular Genetics and Cytogenetics

The trainees are required to apply for memberships with Canadian College of Medical

Geneticists (CCMG)

Clinical Health Psychology

The trainees are required to apply for memberships with Association of Psychology

Postdoctoral and Internship Centers (APPIC)

Q. Liability Insurance

The Canadian Medical Protective Association (CMPA) is an organization that provides legal

defense and liability protection to all physicians across Canada. All postgraduate medical

trainees whose work involves patient contact must obtain CMPA membership/its equivalent

for the duration of their registration with PGME at the University of Manitoba. The PGME

Office provides the CMPA with a listing of all trainees accepted to the University of

Manitoba for postgraduate medical education training.

- CMPA is required prior to the trainee's training start date. Failure to complete/submit

the CMPA membership application by the posted deadline may result in a delayed start

to the training. It is the trainee's responsibility to complete the online membership

application form and PGY questionnaire. The CMPA application and questionnaire must

be completed and returned to the CMPA by May 8 or twelve (12) weeks prior to


- The CMPA application and questionnaire are available on the CMPA website:

www.cmpa-acpm.ca/en/member-self-service.

- WRHA Residents - The membership fees will be paid in full directly to the CMPA by the

Winnipeg Regional Health Authority (WRHA). DO NOT PROVIDE ANY PAYMENT WHEN

SUBMITTING THE CMPA APPLICATION, and be sure to indicate that the WRHA is the

third party payer. The portion of membership fees will be recovered by way of payroll

deduction, and this will be coordinated by the WRHA or Health Sciences Centre (HSC)

Payroll Office in August/September.

https://www.cscc.ca/en/

https://www.cscc.ca/en/

https://www.aacc.org/

http://www.ccm.ca/

http://www.ccm.ca/

http://www.cacmid.ca/

https://www.ccmg-ccgm.org/

https://www.ccmg-ccgm.org/

http://www.appic.org/

http://www.appic.org/

http://www.cmpa-acpm.ca/en/member-self-service

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- Internationally (Visa) Sponsored Residents & Clinical Fellows - are required to pay their

own membership fees in full directly to the CMPA. There will be no reimbursement

from the WRHA.

- PARIM – CMPA Letter 2018 - 2019

- Late applicants will not be added to the call schedule on time, and thus will result in

delay of the commencement of training.

Post PHD Trainees will be required to confirm the appropriate liability insurance to their

Home Program.

R. Professional Association Residents & Interns of Manitoba (PARIM)

The Professional Association Residents & Interns of Manitoba (PARIM) is a volunteer, non-

profit organization representing physicians in training that strives to achieve excellence in

medical education by:

- Working to achieve optimal working conditions so as to maintain a sense of personal

wellbeing for all residents in Manitoba.

- Developing and maintaining effective liaisons and influence with individuals and

organizations within the health care system, to ensure that residents have input in

health policy decisions that affect them.

- Raising public awareness with respect to the roles and functions of residents.

- Encouraging involvement and active participation of members in the realization of our

goals.

The PARIM will send the membership package directly to the trainees. Membership is not

applicable to Clinical Fellows.

For more information, please refer to PARIM website.

S. Canadian Post-M.D Education Registry (CAPER)

All the postgraduate medical trainees are required to submit a completed CAPER form to

the PGME Office.

The mandate of CAPER is:

- to provide accurate information regarding the size, nature and distribution of post-M.D.

programs in Canadian medical schools.

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/PARIM_CMPA_Letter_2018.pdf

http://www.parim.org/wp-content/uploads/2015/06/PARIM-Collective-Agreement-2014-2018-OSB.pdf

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- to develop a common classification system of post-M.D. trainee categories and to

identify such trainees in the Canadian medical schools.

- to provide information as specifically requested in keeping with CAPER policies.

The CAPER Form is available on the PGME website.

Please submit your completed CAPER form to PGME Office at 260 Brodie Centre two

months prior to the commencement of training

T. Requisition Forms for Lab Coats and HSC Facility Access Card, and Pager

Once you have completed all the registration requirements listed above and the CPGME

Office will confirm your licensure and liability insurance, the Requisition Forms can be

picked up during one on one meeting with the CPGME Resident Administrators (see Section

Z for meeting dates).

Requisition Form for Lab Coats:

Postgraduate residents will receive four new lab coats.

Postgraduate trainees must take the requisition form to the Sewing Room located in the

basement level of the Laundry Room at the Health Sciences Centre.

Clinical Fellows - No lab coat will be provided.

Requisition Form for WRHA/HSC Facility ID Access Card:

Postgraduate trainees will receive a WRHA/HSC Facility ID Access Card.

The trainees must take the application form to the Security Services (between 9:00am -

3:00pm) located in Room MS245 MS Building (2nd Floor) at the Health Sciences Centre.

This photo ID Access Card will be activated for the first day of training.

The trainees are required to carry their ID card as per WRHA Policy: ID.

Pager:

A pager will be provided to each new postgraduate resident.

The University of Manitoba graduates accepted for the residency training program will use

their existing pager and are NOT required to obtain a new pager.

Clinical Fellows & Post PHD - Pager will be provided only when requested.

Scrub Access

Your Home Program will provide you with the information on how to obtain scrub access

upon the commencement of training, if applicable.

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/CAPER_form.pdf

http://www.wrha.mb.ca/about/policy/files/65.40.010.pdf

20 | P a g e

U. University of Manitoba Student Card

The University of Manitoba Photo ID Cards are obtained at front reception of the Neil John

MacLean Health Sciences Library located in the Brodie Centre.

Your photo will be used in the VENTIS system for identification/assessment purposes.

To obtain 24/7 access to the Brodie/Buhler and Basic Medical Sciences Building, take your

Photo ID Card to Colin Wooton’s office (Physical Plant Office, S013 Medical Services

Building, Bannatyne Campus)

If you already have a UM student card, please request a new photo at the NJM Library to

capture your current appearance.

Your student number is available on your UM ID card.

V. Immigration Documentation

All postgraduate trainees who are NOT Canadian Citizens or Permanent Residents are

required to have a valid passport and work permit. It is the trainee’s responsibility to

maintain a valid work permit and provide the CPGME Office with a copy of a valid work

permit.

Internationally (Visa) Sponsored Trainees are required to have a valid passport and work

permit. Please follow the instructions sent to you in your Welcome Email containing your

official Letter of Offer. A clear scanned copy of your passport along with signed Letter of

Offer must be submitted to CPGME Office within one week after receiving Welcome E-mail.

The College of Physicians and Surgeons of Manitoba will send the license application

directly to you. The completed application must be submitted as soon as possible. The

CPGME Office will work concurrently to submit the Labour Market Impact Assessment

(LMIA) Exemption on your behalf to generate the Order ID and Offer of Employment

Number that you will use to apply for a work permit. This information will be included in the

Letter of Employment and sent to you by email.

Clinical Fellows who are NOT Canadian Citizens or Permanent Residents are required to

have a valid passport and work permit. Please follow the instructions sent to you in your

Welcome Email containing your official Letter of Offer and Contract. After signing and

returning these documents, you will be contacted by Nancy Green (WRHA Physician

Recruitment) with further instructions. The College of Physicians and Surgeons of Manitoba

will send the license application directly to you. The completed application must be

submitted as soon as possible.

Permanent Residents of Canada will be required to provide a copy of their Permanent

Resident Card to CPGME Office.

For further information, please visit the website: http://www.cic.gc.ca/english/work/index.asp

http://www.cic.gc.ca/english/work/index.asp

21 | P a g e

W. Social Insurance Number (SIN)

When completing your VENTIS Online, all the postgraduate trainees are required to provide

their SIN for University of Manitoba registration and employment purposes.

Trainees who are NOT Canadian Citizens or Permanent Residents - are required to apply for a Social Insurance Number (SIN) upon arrival in Canada. Please provide the SIN to the CPGME Office once you receive it.

For further information on how to apply for SIN, to obtain a confirmation of the SIN, or to amend

the SIN record, please visit the website: www.servicecanada.gc.ca/eng/sin/apply/how.shtml

X. Personal Health Information Act (PHIA) for Trainees as Employees - Mandatory

All trainees required to attend the PGME Trainee Orientation Day will take the PHIA for

Trainees as Employees session.

o Understanding PHIA and how it applies to research, medicine, & the general public.

o Rules for collecting, using, and disclosing personal health information as well as the

rights of individuals regarding obtaining access to and exercising control of their own

personal health information.

All trainees must sign the WRHA and U of M PHIA Pledges of Confidentiality at the

Orientation Day

The trainees with Off-Cycle Start Dates (other than July 1st) must contact CPGME Office for

PHIA training.

http://www.servicecanada.gc.ca/eng/sin/apply/how.shtml

22 | P a g e

Y. Registration Fees and Dual Registration

Registration Fees

- WRHA Residents - The assessed University of Manitoba Registration Fees will be paid by

the WRHA for the WRHA funded residents, by direct billing authorization through the

Resident Employment Administration Office.

- Clinical Fellows - The assessed University of Manitoba Registration Fees must be paid in

accordance with the Independent Contract, prior to the commencement of training.

Please note that the late payment will result in delay of the commencement of

training.

- Internationally (Visa) Sponsored Trainees – The assessed University of Manitoba

Registration Fees are paid according to the agreement between University of Manitoba

– Sponsoring Country.

- Further information on the U of M Registration fees can be found here

Dual Registration

- The trainees who wish to continue work toward a previous degree, certificate or

diploma program, or Graduate Studies course while being simultaneously registered in

another program at the University of Manitoba must request the permission for

concurrent curriculum privileges and the permission must be obtained from both

programs of study. For more information about the process, please click here.

- Programs that have a mandatory Master’s Program (Oral Maxillofacial Surgery, Pediatric

Dentistry, Public Health and Preventive Medicine) or trainee’s completing Master of

Surgery are required to complete Concurrent Curriculum Form.

- How is permission obtained? The trainee and each of their Faculty/College, school or

program advisors are expected to sign the form indicating permission has been granted,

and agree to the conditions found on the form. The completed form is returned to the

PGME Office. The Request for Permission for Concurrent Curriculum Form can also be

found on the Registrar’s Office Staff & Faculty resources website:


http://umanitoba.ca/student/records/fees/

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/Concurrent_or_Dual_Registration_Jan_2017.pdf


23 | P a g e

Z. One on One Meeting with CPGME Office

There will be drop in meetings with the CPGME Resident Administrators to review all

submitted registration documents and receive the items outlined in Section T, pending

confirmation of licence and liability insurance. Please see the detailed schedule below:

DATE TIME ROOM

Thursday, June 21, 2018 1:00 PM to 3:30 PM

225 Neil John Maclean Health

Sciences Library, Bannatyne

Campus

Friday, June 22, 2018 9:00 AM to 12:00 Noon



Campus

Monday, June 25, 2018 9:00 AM to 12:00 Noon



Campus

Tuesday, June 26, 2018 1:00 PM to 3:30 PM



Campus

Thursday, June 28, 2018 9:00 AM to 12:00 Noon



Campus

It is imperative that trainees must submit the required documents on time to

avoid any delays in the commencement of training or payment.

The trainees are recommended to retain a copy of the registration

documents for their own record.

24 | P a g e

Mandatory PGME Trainee Orientation

All the NEW postgraduate trainees are expected to attend the MANDATORY New PGME Trainee

Orientation. The Clinical Fellows are invited to the PGME Orientation as well, but it is optional.

Orientation is scheduled on Wednesday, June 27, 2018 at 8:00 AM to 4:30 PM in the Frederic

Gaspard Theatre (Theater A).

Frederic Gaspard Theatre (Theater A)

2nd floor - Basic Medical Sciences Building

745 Bannatyne Avenue

Winnipeg, Manitoba R3E 0W2

Map

http://umanitoba.ca/campus/physical_plant/bannatyne/BannatyneCampusMapa.pdf


25 | P a g e

Detailed information about PGME Orientation day as follows:

Registration

Registration starts at 8:00 AM on June 27 – 2nd floor of Basic Medical Sciences Building outside

Frederic Gaspard Theater (J.A. Hildes Concourse).

Signage

There will be signage to guide you to the location of the orientation session. Please enter through

the Brodie Centre doors at 727 McDermot Avenue. Orientation Day will be held in Frederic

Gaspard Theatre (Theatre A) in the Basic Medical Sciences Building.

Step One: NAME TAGS

Please pick up your name tag as you enter the orientation area. Name tags are to be returned at

the end of the day to a PGME administrator for attendance tracking.

Step Two: REGISTER

The registration tables, located outside of Frederic Gaspard Theater, will be organized

alphabetically by last name. Please report to your corresponding table to be registered. All the

residents are required to sign in at the beginning of Orientation Day. You will be directed to pick

up a lanyard with USB containing important information that will assist you during your training.

Step Three: BREAKFAST

A light breakfast will be provided. Pick up any items that you wish to eat and proceed to our

partner organization representatives tables.

Step Four: MINGLE

Doctors Manitoba and PARIM will have their staff and information available at separate tables.

You are encouraged to meet the representatives from both of these organizations.

Step Five: 8:30 AM PRESENTATIONS

Orientation presentations will commence at 8:30 AM in Frederic Gaspard Theatre (Theater A) in

Basic Medical Science Building at Bannatyne Campus.

Please visit the following link to see the complete agenda:

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/Orientation_age

nda_June_27_2018_DRAFT_no_times_listed.pdf

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/Orientation_agenda_June_27_2018_DRAFT_no_times_listed.pdf

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/Orientation_agenda_June_27_2018_DRAFT_no_times_listed.pdf

26 | P a g e

Mandatory International Medical Graduates (IMG) Orientation

All the NEW IMG, including both Canadian Citizens/Permanent Residents and non-

Canadian/Permanent Resident of Canada are required to attend the four (4) weeks Mandatory IMG

Orientation during the month of June.

Further information can be found on the IMG Orientation webpage. Inquires may be directed to

IMG Program.

For more information, including:

Moving to Manitoba

About Winnipeg

Changing personal information

Parking

Letter of enrollment

Letter of employment

Please visit: CPGME Trainee Handbook and CPGME Trainee Resources webpage

http://umanitoba.ca/faculties/health_sciences/medicine/education/imgp/orientation.html

http://umanitoba.ca/faculties/health_sciences/medicine/education/imgp/contacts.html

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/Handbook_NewTrainees.pdf

http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/11379.html

27 | P a g e

Registration Checklists

Residents (CaRMS Match, Family Medicine Enhanced Skills, External Transfer)

CPGME CHECKLIST Check Mark

Manual Section

Tasks Submit to/Deadline

☐ A

Pg. 10

Letter of Offer (LOO)

Review, sign and return Letter of Offer

Electronic copy: submit to [email protected] one week after receipt of your LOO

☐ C

Pg. 10 Activate your UMNetID and Email Account

https://signum.umanitoba.ca/ within one week after receiving the Welcome Email

☐ D

Pg. 10 Aurora Student and Personal Identification

Number (PIN) Aurora Student

☐ E

Pg. 11 VENTIS Online Registration https://uofm.ventis.ca/

☐ F

Pg. 12 Medical Diploma

CPGME Office 260 Brodie Centre, two months prior to the commencement of training

☐ G

Pg. 12

Regional Health Authorities Learner Placement Affiliation Agreement

Submit the original signed document to PGME Office at 260 Brodie Centre, two months prior to the commencement of training

WRHA (EMPLOYER) CHECKLIST Check Mark

Manual Section


☐ H

Pg. 12

Submit one original Police Information Check/Criminal Record Check (including

Vulnerable Sector Check)

MSAS 4th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one month prior to the commencement of training

☐ I

Pg. 13 Submit original Manitoba Adult Abuse

registry Check


☐ J

Pg. 14

Submit original Manitoba Child Abuse Registry Check


☐ K

Pg. 14 Banking information


☐ L

Pg. 14

Immunization

Notify the CPGME Office at [email protected] of the


Trainees must contact one of the Occupational Health Units to schedule an appointment within a minimum of two months prior to the training start date. Complete & submit forms directly to a OESH Office.

☐ M

Pg. 15 Benefits

Package will be sent to you directly by MSAS prior to the commencement of training

☐ N

Pg. 15 Create e-Post Account


☐ O

Pg. 15 e-Health Account



https://signum.umanitoba.ca/

https://aurora.umanitoba.ca/banprod/twbkwbis.P_GenMenu?name=homepage










28 | P a g e

COLLEGE OF PHYSICIANS AND SURGEONS OF MANITOBA (CPSM) / PHYSICIAN LICENSURE CHECKLIST Check Mark

Manual Section


☐ P

Pg. 16 Apply for CPSM license


You must complete and return the application to the CPSM Office, 1000-1661 Portage Ave, Winnipeg, MB R3J 3T7 by :

April 1 for Residents from R1 Match

May 1 or 12 weeks prior to the commencement of training for Residents from R2 Match

☐ H

Pg. 12



CPSM 1000-1661 Portage Avenue Winnipeg, Manitoba R3J 3T7, one month prior to the commencement of training

CANADIAN MEDICAL PROTECTIVE ASSOCIATION (CMPA) / LIABILITY INSURANCE CHECKLIST Check Mark

Manual Section


☐ Q

Pg. 17

Apply for CMPA membership www.cmpa-acpm.ca/en/member-self-

service

The application must be submitted by May 8 or 12 weeks prior to the commencement of training

CANADIAN POST M.D EDUCATION REGISTRY (CAPER) CHECKLIST

Check Mark

Manual Section


☐ S

Pg. 19

Fill out & Submit CAPER form: http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media/CAPER

_form.pdf

PGME Office 260 Brodie Centre, two months prior to the commencement of training


Manual Section


☐ Z

Pg. 23 One on one meeting with CPGME Resident

Administrator

Bannatyne Campus (please refer to Section Z of the registration manual for the dates and location)

☐ T

Pg. 19 Requisition Forms for Lab Coats, HSC Access

Card, and Pager

Lab Coats: Sewing Room, Laundry Room-Basement HSC HSC Access Card: Security Services office -Room MS 245 MS Building (2nd Floor) HSC

☐ U

Pg. 20 University of Manitoba Student Card Front Reception NJM Library

☐ X

Pg. 21 Personal Health Information Act (PHIA)

PGME Office 260 Brodie Centre







29 | P a g e



Orientation.







Map




Orientation between June 1 – June 30, 2018.


IMG Program.

It is imperative that the trainees must submit the required documents on

time, to avoid any delays in the commencement of training or payment.







30 | P a g e


Clinical Fellows

CPGME CHECKLIST

Check Mark

Manual Section


☐ A

Pg. 10

Letter of Offer



Original: PGME Office 260 Brodie Centre due within two weeks after receipt of your LOO

☐ B

Pg. 10

Independent Contract (IC)

Review, sign and return Independent Contract

Electronic copy: submit to [email protected] one week after receipt of your IC

Original: PGME Office 260 Brodie Centre due within two weeks after receipt of your IC

☐ C

Pg. 10 Activate your UMNetID and Email Account https://signum.umanitoba.ca/

☐ D

Pg. 10 Aurora Student and Personal Identification Number (PIN)

Aurora Student

☐ E


☐ F



☐ G

Pg. 12 Regional Health Authorities Learner

Placement Affiliation Agreement


WRHA (EMPLOYER) CHECKLIST

Check Mark

Manual Section


☐ H

Pg. 12




☐ I


registry Check


☐ J

Pg. 14 Submit original Manitoba Child Abuse

Registry Check


☐ K

Pg. 14

Banking information

Submit WRHA Medical Remuneration Direct Deposit Form and VOID Cheque

or Banking Information


☐ L

Pg. 14

Immunization






http://umanitoba.ca/iridium


http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/ventis/main_page.html





31 | P a g e

☐ M

Pg. 15 Benefits Please refer to your Independent Contract

☐ N

Pg. 15 e-Post Account


☐ O



COLLEGE OF PHYSICIANS AND SURGEONS OF MANITOBA (CPSM) / PHYSICIAN LICENSURE CHECKLIST

Check Mark

Manual Section


☐ P

Pg. 16 Apply for CPSM license


You must complete and return the application to the CPSM Office, 1000-1661 Portage Ave, Winnipeg, MB R3J 3T7 by March 15

☐ H

Pg. 12




CANADIAN MEDICAL PROTECTIVE ASSOCIATION (CMPA) / LIABILITY INSURANCE CHECKLIST

Check Mark

Manual Section


☐ Q

Pg. 17


service,



Check Mark

Manual Section


☐ S

Pg. 19

Fill out & Submit CAPER Form: http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media

/CAPER_form.pdf


CPGME CHECKLIST

Check Mark

Manual Section


☐ Y

Pg.22

Registration Fees

Check your Aurora Student to view your registration fees

Pay registration fees

The assessed University of Manitoba Registration Fees must be paid in accordance with the Independent Contract, prior to the commencement of training. Please note that the late payment will result in delay of the commencement of training

☐ Z

Pg. 23 One on one meeting with CPGME

Resident Administrator Bannatyne Campus (please refer to Section Z of the registration manual for the dates)

☐ T

Pg. 19 Requisition Forms for HSC Access Card

and Pager (as per request only) HSC Access Card: Security Services office -Room MS 245 MS Building (2

nd Floor) HSC

☐ U


☐ X

Pg. 21 Personal Health Information Act (PHIA)














32 | P a g e

PGME Trainee Orientation (Optional):

All NEW Clinical Fellows are invited to attend the New PGME Trainee Orientation.







Map







33 | P a g e


Post PHD (Dental Interns, Oral & Maxillofacial Surgery, Clinical Biochemistry, Clinical

Microbiology, Molecular Genetics & Cytogenetics and Clinical Health Psychology)


Manual Section


☐ A

Pg. 10




☐ C

Pg. 10 Activate your UMNetID and Email Account https://signum.umanitoba.ca/

☐ D

Pg. 10 Aurora Student and Personal Identification

Number (PIN) Aurora Student

☐ E


☐ G


Placement Affiliation Agreement PGME Office 260 Brodie Centre, two months prior to the commencement of training

WRHA (EMPLOYER) CHECKLIST Check Mark

Manual Section


☐ H

Pg. 12




☐ I


registry Check


☐ J


Registry Check


☐ K

Pg. 14 Banking information


☐ L

Pg. 14

Immunization




☐ M

Pg. 15 Benefits

Package will be sent to you directly by MSAS prior to the commencement of training

☐ N

Pg. 15 Create e-Post Account


☐ O






http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/ventis/main_page.html











34 | P a g e


Manual Section


☐ Z

Pg. 23 One on one meeting with CPGME Resident

Administrator Bannatyne Campus (please refer to Section Z of the registration manual for the dates)

☐

T

Pg. 19

Requisition Form for Lab Coats, HSC Access Card and Pager

Lab Coats: Sewing Room, Laundry Room -Basement HSC

HSC Access Card: Security Services office - Room MS 245 MS Building (2

nd Floor) HSC

☐ U


☐ X

Pg.21 Personal Health Information Act (PHIA)




Orientation.







Map







35 | P a g e


Internationally (Visa) Sponsored Trainees (Residents and Fellows)

CPGME CHECKLIST

Check Mark

Manual Section


☐ A

Pg. 10




☐ C

Pg. 10 Activate your UMNetID and Email

Account https://signum.umanitoba.ca/

☐ D

Pg. 10 Aurora Student and Personal Identification Number (PIN)

Aurora Student

☐ W

Pg. 21 Social Insurance Number (SIN) https://uofm.ventis.ca/

☐ E


☐ F



☐ G


Placement Affiliation Agreement


☐ K

Pg. 14 Banking information*

*only applies to Saudi Arabian trainees

PGME Office 260 Brodie Centre, one month prior to the commencement of training

☐ V

Pg. 20

Immigration Documentation

Provide a copy of valid passport and work permit

PGME Office 260 Brodie Centre or [email protected], one week after receiving a Welcome Email. A copy of work permit is to be submitted upon receipt.

WRHA CHECKLIST

Check Mark

Manual Section


☐ H

Pg. 12




☐ I


registry Check


☐ J


Registry Check


☐ L

Pg. 14

Immunization














36 | P a g e

☐ O



COLLEGE OF PHYSICIANS AND SURGEONS OF MANITOBA (CPSM) / PHYSICIAN LICENSURE CHECKLIST Check Mark

Manual Section


☐ P

Pg. 16 Apply for CPSM License


You must complete and return the application to the CPSM Office, 1000-1661 Portage Ave, Winnipeg, MB R3J 3T7 by March 15

☐ H

Pg. 12





Check Mark

Manual Section


☐

Q Pg. 17


service



Check Mark

Manual Section


☐

S Pg. 19

Fill out & Submit CAPER Form: http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media

/CAPER_form.pdf


CPGME CHECKLIST

Check Mark

Manual Section


☐ Z

Pg. 23 One on one meeting with CPGME

Resident Administrator Bannatyne Campus (please refer to Section Z of the registration manual for the dates and location)

☐ T

Pg. 19

Requisition Form for Lab Coats, HSC Access Card and Pager

Lab Coats: Sewing Room, Laundry Building-Basement HSC

HSC Access Card: Security Services office -Room MS 245 MS Building (2

nd Floor) HSC

☐ U


☐

X Pg. 21

Personal Health Information Act (PHIA)











37 | P a g e



Orientation.







Map




Orientation between June 1 – June 30 , 2018.


IMG Program.









38 | P a g e


Returning/Continuing Trainee Checklist (From Specialty to Subspecialty Training

Program within U of M)

PLEASE NOTE: If there is a training gap of six (6) months and longer, please follow the ‘Resident

Checklist’

CPGME CHECKLIST

Check Mark

Manual Section


☐ A

Pg. 10 Letter of Offer (LOO)



☐ D

Pg. 10 Update Personal Information in Aurora

Student, if applicable Aurora Student

☐ E

Pg. 11 Update Personal Information in VENTIS,

if applicable https://uofm.ventis.ca/

☐ V.

Pg. 20 Copy of valid Permanent Resident Card,

if applicable [email protected]

☐ V.

Pg. 20 Copy of valid Work Permit, if applicable [email protected]

☐ T

Pg. 19

Pick up a Requisition Form for HSC Access Card and return the old card to

PGME Office at 260 Brodie Centre


nd Floor) HSC


☐ L

Pg. 14

Immunization

Ensure your immunization is up to date


☐ P

Pg. 16

Apply/renew CPSM license by March 15 and provide proof to CPGME Office


[email protected] prior to the commencement of training


☐ Q

Pg. 17

Apply/renew and provide proof of CMPA membership to CPGME Office

www.cmpa-acpm.ca/en/member-self-service



☐ S

Pg. 19

Fill out & Submit CAPER form: http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/med

ia/CAPER_form.pdf


It is imperative that the trainees must submit the required documents on time, to avoid any delays in the

commencement of training or payment.

The trainees are recommended to retain a copy of the registration documents for their own record.














39 | P a g e


Returning/Continuing Trainee Checklist (From Specialty/Subspecialty Training

Program to Fellowship Program within U of M)

PLEASE NOTE: If there is a training gap of six (6) months and longer, please follow the ‘Clinical

Fellow Checklist’

CPGME CHECKLIST

Check Mark

Manual Section


☐ A

Pg. 10

Letter of Offer



☐ B

Pg. 10

Independent Contract (IC)

Review, sign and return Independent Contract

Electronic copy: submit to [email protected] one week after receipt of your IC

Original: PGME Office 260 Brodie Centre due within two weeks after receipt of your IC

☐ D

Pg. 10 Update Personal Information in Aurora

Student, if applicable Aurora Student

☐ E

Pg. 11 Update Personal Information in VENTIS,

if applicable https://uofm.ventis.ca/

☐ V.

Pg. 20 Copy of valid Permanent Resident Card, if

applicable [email protected]

☐ V.

Pg. 20 Copy of valid Work Permit, if applicable [email protected]

☐ T

Pg. 19

Pick up a Requisition Form for HSC Access Card and return the old card to PGME

Office at 260 Brodie Centre


nd Floor) HSC


Check Mark

Manual Section


☐ K

Pg. 14

Banking information

Submit WRHA Medical Remuneration Direct Deposit Form & VOID Cheque or

Banking Information

MSAS 4

th Floor – 650 Main St. Winnipeg, MB R3B 1E2, one

month prior to the commencement of training

☐ L

Pg. 14

Immunization

Ensure your immunization is up to date


Check Mark

Manual Section


☐ P

Pg. 16

Apply/renew CPSM license by March 15 and provide proof to CPGME Office




Check Mark

Manual Section


☐ Q

Pg. 17

Apply/renew and provide proof of CMPA membership provide proof to CPGME Office

www.cmpa-acpm.ca/en/member-self-service.












40 | P a g e


Check Mark

Manual Section


☐ S

Pg. 19

Fill out & Submit CAPER form: http://umanitoba.ca/faculties/health_sciences/medicine/education/pgme/media

/CAPER_form.pdf

PGME Office 260 Brodie Centre two months prior to the

commencement of training

CPGME CHECKLIST

Check Mark

Manual Section


☐ Y

Pg.22

Registration Fees

Check your Aurora Student to view your registration fees

Pay registration fees

The assessed University of Manitoba Registration Fees must be paid in accordance with the Independent Contract, prior to the commencement of training. Please note that the late payment will result in delay of the commencement of training

It is imperative that the trainees must submit the required documents on time, to

avoid any delays in the commencement of training or payment.

The trainees are recommended to retain a copy of the registration documents for their

own record.




41 | P a g e

Frequently Asked Questions (FAQ)

RE: Documentation

Q : I did an elective when I was in Undergraduate program at the University of

Manitoba, can the Undergraduate program forward my information to the PGME

Office?

A : No, we do not retrieve documentation from UGME from past electives.

Q : Can I send my registration documents electronically by email?

A : The preference is original by mail or courier.

Q : I have provided CPSM with my criminal record check and medical diploma, can the

PGME Office obtain this information from CPSM?

A : No, the PGME Office do not solicit documentation from the CPSM on behalf of the

resident for our registration process.

RE: Canadian Medical Protective Association (CMPA)

Q : I'm trying to fill out my CMPA application online. At one point it asks for a

License/Registration Number and Type of License - at present I have indicated that I

do not know either of these.

A : In Manitoba, the CPSM educational license does not have a number assigned to it.

Q : Toward the end of the application, it asks whether “I will be taking a specialty

certification exam at the end of your program" - I'm unclear whether this question

is referring to the Royal College exam all residents take.

A : RCPSC and CFPC residents will write a specialty/subspecialty exam at the end of

training.

42 | P a g e

RE: College of Physicians and Surgeons of Manitoba (CPSM)

Q : I have provided CPSM with my criminal record check and medical diploma, can the

PGME Office obtain this information from them?

A : No, the PGME Office doesn’t solicit documentation from the CPSM on behalf of the

trainee for our registration process.

Q : I have provided MSAS with a criminal record check and CPSM also requires the

same document, can MSAS send documents to CPSM?

A : MSAS does not share or provide trainee registration documentation to CPSM,

please refer to Section H under the Registration Requirements for more information

on where you need to submit Criminal Record Check.

RE: Immunization Requirements

Q : I have submitted my Immunization information, do I still require an appointment

with OESH?

A : Yes, the WRHA OESH health record/immunization appointment needs to be made

within a minimum of two months prior to the training start date.

RE: Criminal Record Check (including Vulnerable Sector Check), Child Abuse and Adult Abuse

Registry Check

Q : I am having some difficulties trying to determine what is required for the police

background check.

A : All the trainees are required to complete a Police Information Check/Criminal Record

Check (including the Vulnerable Sector Check), a Manitoba Child Abuse Registry

Check and Adult Abuse Registry Check. Any police or RCMP station can assist you

with a criminal record check (which usually includes the Vulnerable Sector Check).

The Child Abuse Registry and Adult Abuse Registry Check are a separate process. You

may contact their office (contact information indicated above under each section) for

detailed information and process.

43 | P a g e

Q : Can I obtain a Child Abuse Registry Check from another province?

A : No, the MSAS requires the Child Abuse Registry Check from Manitoba. If you require

more information please contact MSAS at [email protected]

Q : Is my police report with Vulnerable Sector Check enough or do I also need to

request separately for the Child/Adult Abuse Registry Check?

A : The Police Information Check/Criminal Record Check will usually include a Vulnerable

Sector Check, but doesn’t include a Child/Adult Abuse Registry Check. This is a

separate process, and you will have to contact their office (contact information

indicated above under each section) for detailed information and process.

Q : What if I haven’t received any of the required Checks (Criminal with Vulnerable

Sector, Adult Abuse or Child Abuse) one month before my start date as indicated in

the Registration Requirements?

A : If you have yet to receive your required Checks by the deadline, please submit copies

of your payment receipts so that the MSAS knows you have started the process.

RE: Health Insurance Coverage

Q : I do not have a Manitoba Health number.

A : If you live in Manitoba, then you will have a provincial MB health number. If you are

coming in from another province, you would carry coverage from your home

province, but will have to apply for Manitoba coverage once you arrive. Please

provide your current provincial health number on the application form and also

provide our office with an update.

RE: University of Manitoba Student Number

Q : How do I obtain my University of Manitoba Student Number?

A : Please refer to your Welcome Email for your University of Manitoba

Student Number.


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RE: Letter of Offer

Q : What specifically is the Signed Letter of Offer?

A : The letter of offer is your formal acceptance to residency training with the

University of Manitoba and employment as a resident with the Winnipeg Regional

Health authority. It is signed by Dr. Bruce Roe and Dr. Cliff Yaffe and is a first point

of communication to you from the CPGME Office.

RE: Personal Insurance

Q : Does Blue Cross provide a plan for residents?

A : Blue Cross is the personal insurance that will be offered through your registration with

the WRHA, plus there are other personal insurance packages that will also be offered

through Doctors Manitoba. Both the WRHA and Doctors Manitoba will be presenting

information on the Orientation Day about the coverage options to choose from. There

will be a deadline for enrollment, and this will be further highlighted in their

information presentation/package.

RE: Medical Diploma

Q : Do I need to provide the PGME office with a copy of my degree if I graduated at the

University of Manitoba?

A : Yes, you are required to provide a copy of your medical diploma to the CPGME Office.

Q : My medical diploma is very large; can I submit a reduced size?

A : Yes, please provide a smaller 81/2 x 11” size copy.

RE: Parking

Q : Can I receive a parking pass for HSC and St. Boniface Hospital?

A : Yes, you may apply for a reciprocal pass with HSC Parking Services at (204) 787-2715.

RE: CAPER

Q : I need the contract dates for the CAPER form.

A : The current date this year is July 1, 2018 – June 30, 2019.

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