SANRAL Site Laboratory Tender - The National Laboratory...

SANRAL Site Laboratory Tender

Sean Strydom Pr. Tech. Eng.

Measurement and Testing Conference 2014

Civil Engineering Materials Testing Stream

SANRAL Lab Tender

• Scoring Quality

• New Pay Items (still to be incorporated)

• New Specifications (still to be incorporated)

Scoring Quality

• From April 2014 the threshold is 60 out of a possible 100 points

Scoring Quality

• From April 2014 the threshold is 60 out of a possible 100 points

• Intention is to raise the bar annually until laboratories are on par with consulting engineer’s quality threshold

• Form A12 = 20 points


• Form B1 = 30 points


Scoring Quality

Scoring Quality





• Main lab’s Schedule of Accreditation = 50 points

• Personnel = 50 points

Scoring Quality – Form A12

• 50 tests

• TMH1 and SANS

• Revision of the “List of 50”

• Possibility of two list and tenderer picks which they want to be score on


Score =

# of Tests claimed

50 X 20


• Project specific tests

• Tests reduced by engineer

• TMH1 and SANS

• Revision of the “List of 50”

• Possibility of two list and tenderer picks which they want to be score on


Score =

# of Tests claimed

# of Tests specified X 30

Scoring Quality – Form B1

• The great Enigma



• 20 points for experience

• 5 points for Systems course

• 5 points for Tech signatory



• 20 points for experience

• 5 points for Systems course

• 5 points for Tech signatory (park for afternoon session)

Technical/Managerial Experience (List only the most recent 5 projects that the tenderer considers relevant)

CLIENT & PROJECT NO (NOTE 4)

PROJECT TYPE (NOTE 5)

RELEVANT EXPERIENCE STARTED (NOTE 6)

RELEVANT EXPERIENCE ENDED (NOTE 7)

POSITION HELD (NOTE 8)

CONTACT PERSON AND POSITION (NOTE 9)

CONTACT NO.

An example (for a Junior Lab Manager)







CONTACT NO.

SANRAL N.010-040-2004/2

DSS 2013/04/01 Current SLM A. Adam RE ABC Engineers

555-1234

EC DPR Motherwell - Addo

MSA 2012/09/15 2013/03/30 JLM B. Baker ARE APECON

555-2345

Acmelab Mainlab 2011/01/01 2011/12/15 SLMCom C. Charlie Manager Acmelab

555-3456

NMBM Long street

DIA 2010/06/01 2010/12/31 ARE D. Donald SMT SPEC

555-4567







CONTACT NO.

SANRAL N.010-040-2004/2


555-1234



555-2345


555-3456

NMBM Long street


555-4567

4 x x =

4 x x =

4 x x =

4 x x =

0 x x =

4 Points for each relevant “project” provided







CONTACT NO.

SANRAL N.010-040-2004/2


555-1234



555-2345


555-3456

NMBM Long street


555-4567

4 x 1.0 x =

4 x 1.0 x =

4 x 0.6 x =

4 x 0.8 x =

0 x N/A x =

Times by the factor for “client”

SANRAL (including toll

concessionaire) or any of the

Provincial Roads departments

Factor of 1,0

Any of the Metropolitan

Municipalities

Factor of 0,8

Any Client other than those

listed in this previous two lines

of this table

Factor of 0,6







CONTACT NO.

SANRAL N.010-040-2004/2


555-1234



555-2345


555-3456

NMBM Long street


555-4567

4 x 1.0 x 1.2 =

4 x 1.0 x 1.0 =

4 x 0.6 x 1.0 =

4 x 0.8 x 1.8 =

0 x N/A x N/A =

Times factor for “position”

Position claimed to have been held Abbreviation SLM factor JLM factor

Senior Site Laboratory Manager SLM 1,0 1,2

Junior Site Laboratory Manager JLM 0,8 1,0

Trainee Site Laboratory Manager TLM 0,6 0,8

Senior Manager in a Commercial

Laboratory SLMcom 0,8 1,0

Junior Manager in a Commercial

Laboratory JLMcom 0,6 0,8

Trainee Manager in a Commercial

Laboratory TLMcom 0,4 0,6

Senior Materials Tester SMTest 0,6 0,8

Materials Tester MTest 0,4 0,6

Assistant Materials Tester AMTest 0,2 0,4

Resident Engineer RE 2,0 2,2

Assistant Resident Engineer ARE 1,8 2,0

Senior Materials Technician SMT 1,4 1,8

Contracts Manager CM 2,0 2,2

Site Agent SA 1,8 2,0

Project Engineer (Employer) PE(E) 2,0 2,2

Route Manager on RRM RM 1,6 1,8

Assistant Route Manager on RRM ARM 1,4 1,6

4 x 1.0 x 1.2 = 4.80

4 x 1.0 x 1.0 = 4.00

4 x 0.6 x 1.0 = 2.40

4 x 0.8 x 1.8 = 5.76

0 x N/A x N/A = 0.00

16.96

Add up the line item scores







CONTACT NO.

SANRAL N.010-040-2004/2

DSS 2013/04/01 Current (or date in the future)

SLM A. Adam RE ABC Engineers

555-1234



555-2345


555-3456

NMBM Long street


555-4567

Next determine the time covered from first entry (time based) to date of tender closure 2014/09/26 – 2010/06/01 = 4.32 years







CONTACT NO.

SANRAL N.010-040-2004/2

DSS 2013/04/01 Current (or date in the future)

SLM A. Adam RE ABC Engineers

555-1234



555-2345


555-3456

NMBM Long street


555-4567

Next determine the “gap” time between the “projects” 0 + 0.83 + 0 + 0 = 0.83 years

Next determine the time covered from first entry (time based) to date of tender closure 2014/09/26 – 2010/06/01 = 4.32 years

Next determine the “Gap time factor”

Next determine the “gap” time between the “projects” 0 + 0.83 + 0 + 0 = 0.83 years

(4.32 – 0.83) / 4.32 = 0.80787

Next determine the overall experience score by timing the earlier total with the “Gap time factor”

4 x 1.0 x 1.2 = 4.80

4 x 1.0 x 1.0 = 4.00

4 x 0.6 x 1.0 = 2.40

4 x 0.8 x 1.8 = 5.76

0 x N/A x N/A = 0.00

16.96

(4.32 – 0.83) / 4.32 = 0.80787

16.96 x 0.80787 = 13.70 (max 20 points)


Score

= (Score for experience)

+ (Score for lab systems course)

+ (Tech Signatory)


• Laboratory Systems Course

• Internal Auditing Course

• Technical Assessing Techniques Course

• Technical Signatory or Nominated Representative

• 5 points each


Score

= (Score for lab systems course)

+ (Score for internal auditing course)

+ (Tech auditing techniques course)

+ (Tech Signatory or

Nom Rep)

New Pay Items (still to be incorporated)

• Prime Cost Sum for Senior Laboratory Manager

• Provisional Sum for Transport for site supervisory staff and for additional duties

• Provisional Sum for Training

• Provisional Sum for Site Laboratory for PT

New Specifications (still to be incorporated)

• Prime Cost plus handling cost for Senior Lab Manager and Training Lab Manager

• Example as currently in Consulting Services tender

Description Site staff overheads

Salaries (Technical) TACE 1.00

Salaries (Non-technical) TACE 0.24

Telephone and communication Tendered item

Rental of premises, electricity, water Provided by Client

Transport not recovered from project Pay item

Paper, stationary, consumables Tendered item

Audit, bank charges, interest, insurance 0.08

Marketing 0.02

Office equipment Tendered item

Training and development 0.02

Project direct expenses not recoverable 0.08

Head Office expenses Tendered item

Net Overhead Factor before profit 1.44

A standardised site staff overhead factor of 1.44 will be applied to

the TACE of the supervisory staff (excluding the surveyor and his

assistants) which is made up as follows:


• Provisional Sum for Transport for site supervisory staff and for additional duties

• Example as currently in Consulting Services tender

C3.6.7 Transport for site supervisory staff and additional

services

The Service Provider shall provide sufficient appropriate vehicles on

site to carry out the duties as specified in clause C3.6.6 above. Only

travel in the execution of these duties, as well as any other travel

necessary as a result of any additional duties as ordered by the

Employer, shall be claimable. Estimated travel costs as a result of

week end travel by site staff to their place of permanent residence

shall be approved beforehand by the Employer.

Travel log sheets for each vehicle utilised shall be certified by the

Engineer and included under cover of the payment certificates

submitted to the Employer. The kilometre rate for all travel in excess

of 3000 kilometres per vehicle per calendar month shall be reduced

and paid for at 60% of the rate.

The kilometre for all supervisory staff shall be limited to a Category A

and B type vehicle with a 1800 Engine Volume cc in accordance with

the table below, except for the surveyor, who shall be limited to a

2501 Engine Volume cc. In exceptional cases the Employer may

consider a different category vehicle and/or engine volume.

Engine Vol (cc) A B C D

Up to 1400 227 + 7.24 x PP 179 + 9.8 x PP

1401 to 1600 284 + 7.88 x PP 204 + 9.8 x PP

1601 to 1800 284 + 7.88 x PP 204 + 9.8 x PP 363 + 7.88 x PP

1801 to 2000 323 + 8.77 x PP 282 + 9.8 x PP 361 + 9.8 x PP 421 + 8.77 x PP

2001 to 2500 469 + 10.56 x PP 285 + 13.1 x PP 315 + 13.1 x PP 469 + 10.56 x PP

Over 2501 482 + 10.98 x PP 366 + 13.8 x PP 456 + 13.8 x PP 482 + 10.98 x PP

Vehicle Classes A - Passenger motor cars and station wagons and 4x2 Double Cabs B - Two wheel drive light delivery vehicle, panel vans and other similar goods vehicles with a carrying capacity up to one metric ton C - Four wheel drive light delivery vehicle (single and double cab) D - Mini busses (up to 15 seater)


• Provisional Sum for Training

• Provisional Sum for Site Laboratory for participating in Proficiency Testing

Questions or Discussion

THANK YOU

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