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Session structureTime Activity1000 Intro of session1015 Review of strategic plan200 Reporting on the results of the

review (10 minutes presentation and 20 minutes discussion)

430 Break

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Session structure

Time Activity445 WFP discussion points

- Guidelines for managing NNC WFP- Leveling off understanding of regional targets- Timetable of activities for 2014- Other agreements

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Review of NNC Strat Plan

4th Management ConferenceNNC Conference Room

11 December 2013

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Planning framework

PPAN NNC Strat Plan

NNC Budget Proposal

NNC Annual WFP

Strat Performance Mgt System

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Objective

At the end of the one-day session, we would have agreed on adjustments in activities in:

1. The NNC Strategic Plan – what to add, delete, modify

2. The NNC Work and Financial Plan for 2014

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Background—NNC Strategic Plan

• Vision • Mission• Core values• Target groups and partners• Program performance framework

(OPIF)• Strategic directions• Activities

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Mechanics

• Grouping as will be shown in a while

• Review the strategic directions and determine modifications to be done– Add?– Delete?– Modify? How?

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Mechanics

• Review the strategic directions and determine modifications to be done– Consider bottlenecks and

recommendations per PIR

– Consider too if the listed activities will result to the objective of the strategic direction

– Other considerations

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Mechanics

• Template for reporting -- please download from nncsikat yahoo group

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GROUPINGS4th Management Conference

NNC Conference Room11 December 2013

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MFO 1. Nutrition policy and program development services

• GROUP 1: Strengthen and expand policy and program formulation and advocacy

• Members:– NPPD Division Chief– NSD senior staff– NPCs 4A, 5, 7, 9, CARAGA

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MFO 1. Nutrition policy and program development services

• GROUP 2: Strengthen the food and nutrition surveillance system

• Members:

– NSD Division Chief

– NPPD senior staff

– NO III – Regions 2, 4A, 5, 7, 9, 12, CARAGA

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MFO 2. Nutrition capacity building services for LGUs and other stakeholders

• GROUP 3: Intensify focused information communication

• Members:– NIED senior staff– NO III – Regions 1, CAR, 3, 4B, 6, 8, 11

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MFO 2. Nutrition capacity building services for LGUs and other stakeholders

• GROUP 4: Systematize capacity development• Members:

– NIED Chief– NPCs – Regions 1, CAR, 4B, 6, 8, 10, NCR

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Governance

• GROUP 5: Improve organization and governance

• Members:– AD Chief– FMD Chief– AD senior staff– FD senior staff– NPCs – Regions 2, 11, 12, ARMM

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WORK AND FINANCIAL PLAN 2014

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HIGHLIGHTS OF FINANCIAL CONCERNS (C/O FMD)

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Changes in OPIF Pre-2014 2014

No. of policies, standards, programs developed

No. of policies issued, updated and disseminated (includes PPAN, strategic plans of programs)

% of stakeholders that rate nutrition policies as satisfactory or better

% of policies that are reviewed/updates in the last 3 years

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Changes in OPIF Pre-2014 2014

MFO 1. Nutrition Policy and Program Development Services

MFO 1. Nutrition Management Policy Services

MFO 2. Nutrition Capacity Building Services for LGUs and Other Stakeholders

MFO 2. Technical Support Services

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Changes in OPIF Pre-2014 2014A.1 General Administration and Support

A.1 General Administration and Support

A.1.a General Administration and Supervision

A.1.a General Administration and Supervision

A.1.a.1 General Management and Supervision

A.1.a.2 HRD A.1.b Human Resource Development

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Changes in OPIF Pre-2014 2014Support to Operations (STO) STO

A.II.a Public Information Service None

A.II.a.1 Development, production, printing, distribution and dissemination of printed and audio-visual and other technical information

A.II.a.2 Conduct of, and participation in, trainings and conferences

A.II.a.3 Organization and conduct of special events toward intensified nutrition advocacy

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Changes in OPIF Pre-2014 2014Operations Operations

A.III.a Planning and Policy Formulation

A.III.a Nutrition Policy, Plan, and Program Formulation

A.III.a.1 Multi-level program formulation

A.III.b Program/ Project Coordination, Monitoring and Evaluation

A.III.b Program/ Project Coordination, Monitoring and Evaluation

A.III.b.1 Operation of the nutrition management information system

A.III.c Operation of the nutrition management information system

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Changes in OPIF Pre-2014 2014Operations Operations

A.III.b.2 Provision of logistics support to local nutrition programs A.III.c Maintenance and Operation of Regional OfficesA.III.c.1 Program/ Project coordination at the regional level

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Changes in OPIF Pre-2014 2014Operations Operations

A.III.d Public Information ServicesA.III.e Assistance to local nutrition programs

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Changes in OPIF Pre-2014 2014No. of policies, standards, programs developed

No. of policies issued, updated, and disseminated

% of stakeholders that rate nutrition policies as satisfactory or better

% of policies that are reviewed/ updated in the last 3 years

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Changes in OPIF Pre-2014 2014

No. of stakeholders assisted

% of stakeholders who rate the assistance as satisfactory or better

% of requests that are acted upon within 5 days of receipt

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Changes in OPIF Pre-2014 2014

No. of trainings conducted (Includes multi media concerns)% of trainees who rate the training as satisfactory or better

% of scheduled training courses conducted within 24 hours of planned scheduled start time

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Multimedia concerns in trainings conducted

• One episode of radio or tv programs counted as 1 training session

• One IEC material (regardless of number of copies) counted as 1 training session

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Changes in OPIF Pre-2014 2014No. of policies, standards, programs coordinated and monitored

Structures for policy formulation, no. of structures maintained, no. of meetings held

No. of special studies/ surveys program implementation reviews conducted

Researches to aid policy formulation undertaken

Regional PPAN implementation reviews held

No. of program management systems developed

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Changes in OPIF Pre-2014 2014

No. of nutrition assessment, situationer/ reports released/ disseminated

Reports prepared – no of types of reports and no. of copies

Others in the FY 2014 Physical Plan

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Guidelines for managing WFP

1. Should be based on the Operational Plan prepared in connection with the preparation of the budget proposal

2. Deviations from the Operational Plan should be discussed and approved by the IMC

3. All divisions, and OED should prepare its annual work and financial plan using the prescribed format (need to agree on whether will be quarterly breakdown or monthly)

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Guidelines for managing WFP

4. All regional offices should prepare their respective work plans using the prescribed templatea. Targets for policies should be region-

specific (e.g. RNC resolution? RDC resolution? SDC resolution?) – should be policies

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Policies per work plan of regional offices

• Adopting the RNC Strategic Plan• Fabrication of height boards• Supporting 2 Nutriskwela in the region• Promotion of the NGF• Adoption of national policies (NGF, RA

10028, Nutrition in emergencies, CGS and OPT guidelines, PPAN 2011-2016, amended PD 1569, ASIN Law, Nutrition Month)

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Policies per work plan of regional offices

• Requesting DSWD, DepED, LGUs to post NGF• Reorganization of ASIN Task Force• Revitalization of regional salt iodization• Creation of mandatory NAO position with

office support• Breastfeeding rooms in offices• Enjoining LGUs to adopt OPT guidelines

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Policies per work plan of regional offices

• Requesting DILG to issue circular to strengthen vegetable production and consumption in their respective LGUs

• Urging LGUs to implement proper solid waste segregation and construct sanitary landfill

• Reactivation of Regional Nutrition Committee

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Guidelines for managing WFP

5. All regional offices should prepare their respective work plansa. Targets for training should include carry-over

from 2013 and new trainings for 2014 based on inputs form NIED (for discussion)

b. Targets for multimedia campaign should be specific, i.e. if IEC materials – what specific, if radio-estimated number of exposures etc

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Guidelines for managing WFP

5. All regional offices should prepare their respective work plans

c. Include targets related to activities for which specific funds have been earmarked, e.g. meetings with NAOs, D/CNPCs, BNS Federations; NGO forum; local nutrition planning workshops

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Guidelines for managing WFP

6. NPPD to review WFPs of OED, divisions, and regional offices for endorsement to the Head of Agency for approval

7. NPPD to expand DBM Bed No. 2 to include GAS-related targets and other regional targets not yet considered in the submission to DBM

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Guidelines for managing WFP

8. Divisions and OED should indicate the activity number (per BED No 2) in PRs to allow tracking of costs of projects and activities, which will in turn help improve budgeting.

9. FMD should develop and maintain a system that will allow tracking of actual project cost

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Guidelines for managing WFP

10. All divisions, OED, and all regional offices shall submit a report of accomplishments using the NSD-prescribed form by the 5th day of the first month of the quarter.

11. NSD shall consolidate reports for discussion in the Management Conference. (Do we want to change schedule of ManCon to the first month of each quarter?)

12. FD shall also prepare a report on fund use by project/activity

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Guidelines for managing WFP

13. The use of savings realized for projects/activities shall be approved by the IMC (savings incurred may not necessarily be used for activities of the “owner-division” ).

14. Adjustments (e.g. carry over of targets to the next quarter or the next year) should be approved by the IMC

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Guidelines for managing WFP

10. Timetable for 2014 WFP

a. Submission of unit WFPs to NPPD– 9 January

b. Submission of WFPs to OED for approval – 16 January

c. Completion of 2014 WFP – 30 January

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Guidelines for managing WFP

10. Timetable for 2015 onward

a. Release of guidelines for WFP by NPPD – first week of August or upon submission of the budget to Congress, whichever comes first

b. Submission of unit WFPs to NPPD – October

c. Discussions on adjustments - November

d. Preparation of budget execution forms – completion by 30 November

e. Finalization of WFP - December

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Schedule of key activitiesActivity DateManConNET evaluationAwardingConvention of NAOsConvention of BNSs