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Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so...

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Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number: 877-322-9648 Participant code: 182500
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Page 1: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 1

FastFactsFeature Presentation

January 22, 2009

We are using audio during this session, so please dial in to our conference line…

Phone number: 877-322-9648 Participant code: 182500

Page 2: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 2

Today’s Topic

We’ll be looking at . . .Inactivating Non Sponsored Cost Objects

What steps you should take prior to inactivationThe workflow associated with an inactivation requestThe most common reasons for request rejections

Page 3: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 3

Today’s Presenter

Diana BurkeSenior Accountant in the Office of Financial Quality Control (FQC) at JHU’s Controller’s Office

Page 4: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 4

Session Segments

PresentationDiana will provide an overview of the non sponsored inactivation process.During Diana’s presentation, your phone will be muted.

Q&AAfter the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. Diana will answer as many of your questions as time allows.

Page 5: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 5

Contact Us

If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: [email protected] can also send us an instant message!

GoogleTalk – [email protected] Instant Messenger – HopkinsFastFactsMSN – [email protected]

Page 6: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 6

Survey

SurveyAt the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

Page 7: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 7

Inactivating Non Sponsored Cost Objects

Page 8: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 8

Agenda

Today, we’ll be taking a look at:Steps departmental owners should take to ensure inactivation of a non sponsored cost object Associated workflow and turnaround time The most common reasons for request rejection

Page 9: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 9

Checklist for Inactivation of Non Sponsored Cost Objects

What should I do to prepare my cost object (CO) for inactivation?

Is the balance zero?If CO is a cost center, is it a responsible cost center (RCC)?Are there open commitments?Has the CO been used in labor distribution in the last six months?Does the CO have an active depreciating asset?For funds, if the fund is being derived for any active cost object, did you provide a replacement fund with your request?

Page 10: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 10Inactivation Quick Reference GuideCost Center NS Internal Order Fund

Is the balance 0? BW Controlling > Actual Trend / BW Funds Management > NS Financial Summary

BW Controlling > Actual Trend / BW Funds Management > NS Financial Summary

BW Funds Management > Statement of Changes in Fund Balance / NS Current Year Activity / NS Financial Summary

Is CC a Responsible Cost Center (RCC)?

Use web file Internal Order to CC Crosswalk or BW FM > NS Financial Summary

Are there open commitments?

BW Funds Management > NS Financial Summary / Various BW reports

BW Funds Management > NS Financial Summary / Various BW reports

Has CO been used in labor distribution in last 6 months?

BW Human Resources > Finance Admin > Labor Distribution by Total Dollars

BW Human Resources > Finance Admin > Labor Distribution by Total Dollars

Does CO have an active depreciating asset?

BW Assets > Asset Master

BW Assets > Asset Master

Is fund derived for any active CO?

Did you provide a replacement fund in your request?

Page 11: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 11

Is the balance zero? For Cost Centers (CC) and Non Sponsored Internal Orders (NSIO):

Begin with BW > Finance > Controlling > Actual TrendRun report for time period 6/7 thru current FY periodChange decimal places to 2 (through Properties) and add Free Characteristic Cost Element (with text)

Page 12: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

Slide 12

Is the balance zero?For Cost Centers (CC) and Non Sponsored Internal Orders (NSIO):

If there is a balance in Controlling, pull BW Funds Management (FM) report(s):

FM > Finance > Non Sponsored Financial SummaryFM > Finance > Current Year Activity

Page 13: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

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Page 14: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

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Page 15: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

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Page 16: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

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Page 17: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

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Page 18: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

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Page 19: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

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Page 20: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

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Page 21: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

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Page 22: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

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Page 23: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

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Page 24: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

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Page 25: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

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Page 26: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

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Page 27: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

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Page 28: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

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Page 29: Slide 1 FastFacts Feature Presentation January 22, 2009 We are using audio during this session, so please dial in to our conference line… Phone number:

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