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FastFactsFeature Presentation

November 18, 2010

We are using audio during this session, so please dial in to our conference line…

Phone number: 877-468-2134 Participant code: 182500

© 2010 The Johns Hopkins University. All rights reserved.

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Today’s TopicWe’ll be taking a look at…

Processing Independent Contractors ($5,000+)

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Today’s PresenterAnn HummelInstructional Designer and Shopping Cart Instructor

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Session Segments

PresentationAnn will address processing independent contractor orders.During Ann’s presentation, your phone will be muted.

Q&AAfter the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. Ann, Christian Andersen, Procurement Specialist from Supply Chain, and David Thompson, Tax Accountant from the Office of the Controller, will answer as many of your questions as time allows.

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Contact Us

If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: fastfacts@jhu.eduYou can also send us an instant message!

GoogleTalk – HopkinsFastFacts@gmail.comAOL Instant Messenger – HopkinsFastFactsMSN – FastFacts@jhu.edu

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How To View Full Screen

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Survey

SurveyAt the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

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Processing Independent Contractors ($5,000+)

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Agenda

Define and outline an independent contractor order set up.Demonstrate how to create a cart for independent contractors.

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Defining Independent Contractors

Independent ContractorAn individual or small company (excluding C-Corporations) with fewer than three full time employees who performs services for the university in which the contractor exercises complete control and direction over how the work is completed.

These individuals are customarily engaged in an independent established business and do not carry ongoing relationships with the university.

A more in depth definition can be found here.

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Before You Begin

Department fills out ICC form

ICC – Independent Contractor Certification

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Before You BeginDepartment fills out ICC

form

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Before You BeginDepartment fills out ICC

form

Completed form sent to the Tax

Office

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Before You BeginDepartment fills out ICC

form

Completed form sent to

the Tax OfficeTax Office or HR

would assist

If Rejected

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Before You BeginDepartment fills out ICC

form

Completed form sent to

the Tax Office

Tax Office or HR would

assist

If Rejected

If Approved

Submit Vendor Request

(if non-existing)

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Before You BeginDepartment fills out ICC

form

Completed form sent to

the Tax Office

Tax Office or HR would

assist

If Rejected

If Approved

Submit Vendor Request

(if non-existing)

-Vendor Request form-Vendor W9-Determination letter

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Before You BeginDepartment fills out ICC

form

Completed form sent to

the Tax Office

Tax Office or HR would

assist

If Rejected

If ApprovedSubmit Vendor

Request(if non-

existing)

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Before You BeginDepartment fills out ICC

form

Completed form sent to

the Tax Office

Tax Office or HR would

assist

If Rejected

If ApprovedSubmit Vendor

Request(if non-

existing)

Create Shopping Cart

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Are You Ready To Order?

You’re ready when you have the following:Know the full amount of the contractBudget numberGeneral ledger account number (G/L)VendorThree documents

Determination letterContractCompetitive bid – OR – sole source justification

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Contract

The contract is the actual agreement between JHU and the contractor. For services $5,000 or greater and less than $50,000:

Independent Contractor Agreement To be used when the cost of the project exceeds $50,000:

Master Consulting Services Agreement

Note: There are international versions of these forms for someone who will work outside of the US who may qualify as an IC.

Int’l Independent Contractor Agreement, Certification, Master Consulting Services Agreement forms are found here: http://finance.jhu.edu/depts/ibc/forms.htmlFor additional assistance on international compliance, email: InternationalBusinessCompliance@jhu.edu

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Demonstration

Let’s demo a real time order. Your screen might need to be reset to full screen mode once we get into the system.

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Resources

Forms can be found at: http://ssc.jhmi.edu/supplychain/forms/index.html

New/Change Vendor Request

Independent Contractor Certification - For Services of $5,000 or more

Short Form Independent Contractor Agreement - For Services less than $5,000

Independent Contractor Agreement - For Services of $5,000 or more

Master Consulting Services Agreement - For Services of $50,000 or more

Independent Contractor Job Aid

For additional assistance, email: IndependentContracts@jhu.edu

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Conclusion

Today we:Defined independent contractors.Outlined a first time independent contractor set up.Demonstrated how to create a cart for independent contractors.

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We’re going to open the phone lines now!

There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.

We’ll be answering questions in the order that we receive them.

We’ll also be answering the questions that were emailed to us during the presentation.

If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.

Q&A

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Thank You!

Thank you for participating!We would love to hear from you.

Are there certain topics that you would like us to cover in future FastFacts sessions?Would you like to be a FastFacts presenter?Please email us at: fastfacts@jhu.edu

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Survey

Before we close, please take the time to complete a short survey.Your feedback will help us as we plan future FastFacts sessions.Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/

Thanks again!