SSIP Overview: SSIP Overview: State Experiences State Experiences with Stakeholder with Stakeholder

EngagementEngagementPart C/619 State Accountability

Priority Area

March 6, 2014

1

SICC Strategic Plan and State System Improvement Process (SSIP)

State Interagency Coordinating Council

2

Brenda Sharp

Stakeholder involvement in EarlySteps

l

Louisiana SICC+Lead Agency +Stakeholders =Louisiana Part C

3

Where to Start?

Beginning the SSIP discussion

Opportunities for Input:Review the Proposed SSIP Discussions with SERRCJuly 2013 presentation to SICC on proposed APR/SSIPSICC voted to host a retreat to begin planning for the SSIP

4

Potential Indicator C11: Reviewing the Requirements

September 2013 Retreat The Louisiana ICC Strategic Plan Reengage stakeholders in looking for a focus for system improvement

5

SICC/Lead Agency SSIP Planning Retreat

Assemble SSIP Planning: SICC Member and

Stakeholders gather to discuss Indicator 11

Align State Initiatives Look at other state early

childhood initiatives align/overlap

Review Data Review available data: APR,

Early Childhood Redesign, Strategic Plan and OCDD Transformation Plan

Create Workgroups What do we need to gather that

we don't have? Look for trends and areas for improvement.

Stakeholder Involvement in Stakeholder Involvement in Hawaii Part C SSIPHawaii Part C SSIP

Stacy Kong

7

Hawaii’s Process for Stakeholder Hawaii’s Process for Stakeholder InvolvementInvolvement

• Worked with a broad stakeholder group • Identified a small state team• Next step is to identify a small stakeholder

group

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Hawaii’s Broad Stakeholder GroupHawaii’s Broad Stakeholder Group

• ICC Members• Dept. of Health Admin• Care Coordinators• Direct Service Providers• Quality Assurance Staff• Data staff• Personnel training staff• Contracted Providers

• Dept. of Human Services

• Dept. of Education• 619 Coordinators• Community Members• Head Start (HS)/Early HS• Parent Training

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Hawaii’s Broad Stakeholder ProcessHawaii’s Broad Stakeholder Process• Discussed with large group:– Overview of SSIP process– Data graphs

• Small group discussion around indicators 3 and 4 to:– Identify potential focus areas– Identify other data needs

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Next Steps around Stakeholder Next Steps around Stakeholder InvolvementInvolvement

• Identify a small stakeholder group to support and complete the SSIP work with HI’s State Team.

• Convene another broad stakeholder meeting in May to identify a focus area.

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SSIP Overview: SSIP Overview: Phase I Tools Phase I Tools

and Resourcesand Resources

Part C/619 State Accountability Priority Area

March 6, 2014

12

13

Example: SSIP Phase I Activity and Timeline Chart

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Example: SSIP Phase I Activity and Timeline Chart

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SSIP Phase I Roadmap: PurposeSSIP Phase I Roadmap: Purpose

• Based on draft SPP/APR package• Helps states:– Keep in mind the various SSIP activities that need

completion for submission with the FFY 2013 SPP/APR

– Understand key information about each SSIP activity

– Plan and implement SSIP activities

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“Which way you ought to go depends on where you want to get to...”― Lewis Carroll, Alice in Wonderland

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SSIP Phase I RoadmapSSIP Phase I Roadmap

Roadmap ContentRoadmap Content

• Each roadmap activity includes a description:– Brief highlights (purpose and what’s included)– Things to consider (e.g. potential questions)– Examples, where applicable– Potential tools and resources

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Get StartedGet Started

What’s included:•Forming State Team•Identifying flow of activities and timelines•Engaging stakeholders– Inform broad group of SSIP– Consider using small small group to assist with

data and infrastructure analysis

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Get StartedGet Started

• When should stakeholders be included in the process?

• Who will be included as a stakeholder? Will different stakeholders be included at different points in the process?

• How will stakeholders be included in the process?

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Considerations related to stakeholder engagement in SSIP activities - Examples:

Conduct Broad AnalysesConduct Broad Analyses

• Includes broad data and infrastructure analyses

• Questions to guide analyses - examples:– How do the percent of children exiting Part C

functioning within age expectation in Positive Social Emotional skills in the state compare to other states?

– Have there been statewide increases in the percentage of families reporting that the program has helped them help their child develop and learn?

– What system components impact on low performance in the state?

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Conduct Broad AnalysesConduct Broad Analyses

For documents not available on the web, contact your RRC state liaison 22

• Tools and resources – Infrastructure examples:– NCRRC SWOT Analyses:

State Infrastructure– ECTA Systems Framework

http://www.ectacenter.org/sysframe/

Conduct Broad AnalysesConduct Broad Analyses• Data Tool - Example– SSIP Child Outcomes

Broad Data Analyses Template

http://ectacenter.org/~docs/eco/SSIP_child_outcomes_broad_data_analysis_template_FINAL.docx 23

Identify Focus/ResultsIdentify Focus/Results

• Primary concern or Potential Focus for Improvement/Measurable Results

• Considerations - examples:– Does the broad data and infrastructure

analyses substantiate the potential focus for improvement?

– Are there initiatives in the state related to this potential focus for improvement? Is the Part C/619 program connected to them?

– Do you anticipate having leadership support around this focus area?

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Identify Focus/Results

• Tool – Example:– NERRC Review of State

Context: Considerations in Identifying Measureable Result for Students/Children with Disabilities as Focus for SSIP

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Conduct In-depth AnalysesConduct In-depth Analyses

• In-depth data and infrastructure analyses related to primary concern/potential focus

• Suggested steps for completing in-depth data analyses• Potential questions for in-depth infrastructure analyses– Which policies/procedures support practices that will lead

to or impact improved outcomes for young children with disabilities in our selected focus for improvement?

– Do we have sufficient funds to provide supports in building capacity of LEA/EIS programs to scale and sustain implementation of evidence-based practices?

– Are there fiscal resources that could be leveraged to support the implementation improvement strategies?

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Conduct In-depth AnalysesConduct In-depth Analyses• Tools and resources –

examples:– Initiative Inventory for

SSIP– Analyzing Child

Outcomes Data for Program Improvement: A Guidance Table

http://ectacenter.org/~pdfs/eco/AnalyzingChildOutcomesData-GuidanceTable.pdf

For documents not available on the web, contact your RRC state liaison 27

Local Contributing Factor ToolsLocal Contributing Factor Tools

http://ectacenter.org/~docs/eco/ECO-C3-B7-LCFT.docx

http://ectacenter.org/~docs/topics/gensup/14-ContributingFactor-Results_Final_28Mar12.doc 28

Refine Focus/ResultsRefine Focus/Results

• In-depth analyses leads to refinement of Focus for Improvement/Measureable Results

• Examples of Focus/Measureable Results:– Improving social emotional outcomes for children

with disabilities– Improving literacy for children living in poverty– Improving families’ ability to help their child

develop and learn

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Refine Focus/ResultsRefine Focus/Results• Considerations for a “good”

Focus/Results – Examples:– What resources are already

committed or could be leveraged for this focus?

– Does the system have adequate capacity to support improvements in this focus area?

– Will this focus make a significant impact on results?

– Will change in practices and beginning improvement in child and family outcomes be able to be achieved in 2-4 years?

• Tool – example:– SSIP Focus for Improvement

Worksheet 30

Identify Improvement StrategiesIdentify Improvement Strategies• Considerations:– Does the strategy focus on changing practice

or address barriers such as infrastructure issues?

– Is the strategy based on evidence-based solutions? – Will the strategy build local capacity to improve

results?• Tools and Resources - Example– NIRN-SISEP Adapted Hexagon Tool– DEC Recommended Practices

http://www.decrecpractices.org/input.asp

For documents not available on the web, contact your RRC state liaison 31

Develop Theory of ActionDevelop Theory of Action

• Synthesis of information of information gathered

• Simple “if-then” statement:If we conduct data analysis to determine area in which state will focus for improvement then we identify and implement strategies to build LEAs/EIS program’s capacity then we will improve performance in the area needing improvement and the identified result for children with disabilities.

• Information on using a graphic or Logic Model32

Develop/Review APRDevelop/Review APR

• Drafting SSIP in FFY 2013 SPP/APR - considerations:– Determine who is responsible for

drafting– Identify who needs to review and/or

approve– Creating a timeline for drafts to be

submitted, reviews to be completed, and approval obtained

• Review SPP/APR, obtaining stakeholder input

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The END!The END!

SPP/APR Submission – February 2015

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Contact InformationContact InformationAnne Lucas, WRRC/ECTAAnne.Lucas@unc.edu

Megan Vinh, WRRCMvinh@uregon.edu

Stacy Kong, Hawaii Part CStacy.Kong@doh.hawaii.gov

Brenda Sharp, Louisiana Part Cbrenda.sharp@la.gov

Cornelia Taylor, ECTA/DaSycornelia.taylor@sri.com

Christina Kasprzak, ECTAChristina.Kasprzak@unc.edu

Grace Kelley, SERRCGkelley3@cox.net

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Thank you for your attention!This is the second half of the first webinar in a series on SSIP presented in 2014. Resources related to this call and other presentations in the series are available at the following URL:

http://ectacenter.org/~calls/2014/ssip/ssip.asp

IDEA DATA

CENTER