July 1, 2014 Council Meeting Packet Page 32 CITY OF CARMEL-BY-THE-SEA Council Report July 1, 2014 To: Honorable Mayor and Members ofthe City Council From: Jason Stilwell, City Administrator Submitted by: Catherine Raynor, City Clerk Subject: Summary of Council Workshop June 2, 2014 Recommendation(s): Receive and file summary related to the Council Workshop June 2, 2014 on 2014 Key Initiatives & Mid-Year Update. Executive Summary: City Council held a workshop on 2014 Key Initiatives & Mid-Year Update on June 2, 2014. Analysis/Discussion: The presentation used to discuss Key Initiatives at the June 2nd meeting is attached as Attachment A. Fiscal Impact: As indicated in Attachment A, Key Initiatives were aligned with the proposed Fiscal Year 2014- 2015 Budget. Budgeted (yes/no) Funding Source( general fund, grant, state) Yes General Previous Council Action: Decision History: Key Initiatives are defined in January of each year, this year Council heard this January 7, 2014. 1 (06/14)
Transcript
July 1, 2014 Council Meeting Packet Page 32
CITY OF CARMEL-BY-THE-SEA
Council Report
July 1, 2014
To: Honorable Mayor and Members ofthe City Council
From: Jason Stilwell, City Administrator
Submitted by: Catherine Raynor, City Clerk
Subject: Summary of Council Workshop June 2, 2014
Recommendation(s):
Receive and file summary related to the Council Workshop June 2, 2014 on 2014 Key Initiatives
& Mid-Year Update.
Executive Summary:
City Council held a workshop on 2014 Key Initiatives & Mid-Year Update on June 2, 2014.
Analysis/Discussion:
The presentation used to discuss Key Initiatives at the June 2nd meeting is attached as
Attachment A.
Fiscal Impact:
As indicated in Attachment A, Key Initiatives were aligned with the proposed Fiscal Year 2014-
2015 Budget.
Budgeted (yes/no) Funding Source( general fund, grant, state)
Yes General
Previous Council Action:
Decision History: Key Initiatives are defined in January of each year, this year Council heard
this January 7, 2014.
1 (06/14)
July 1, 2014 Council Meeting Packet Page 33
Reviewed by:
City Administrator City Attorney D Admin . Svcs Dir D Public Safety Dir D CPB Dir D Public Svcs Dir D
City Engineer D Library & CA Dir D Other D
2 (06/14)
July 1, 2014 Council Meeting Packet Page 34
2014 Key Initiatives
Mid-year upd<ltc
6/24/2014
Key Initiatives Status Report
• Key initiat ives are set annua lly in January
• Key initiatives focus organizational efforts
• This mid-year review of Key Init iatives is ahead of the June budget hearings
• Key Initiatives develop or implement various Policy Plans
• Fiscal Year begins July 1
Develop a comprehensive list of parking solutions and implement solutions In accordance with Parking Management Plan priorities and goals .
1) 2)
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4)
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A pirkinc manaaement pliin w•s devtlope<:l bued on Input from the publk 1nd pre!>ented at the April 1 City council meet inc. The plan Includes recomm f'ndtd pohdes a nd t«hnology that are rnponsin to the needs ot tht public and parking optioru: that pto'lrlde v..lue and service to our visitors, employtes, busineu owners, and re~~nu. At
~~~;~~~~~~~:'~':fn~~n~"~~~~~:~i:~ ;W'o:,·~~ to implement t~ followins
Extend time enforcement one hour from 6:00PM to 7:00PM Provide more conve nient ond illttractive parkin1 options for employee s by o tferln& free parking a t the north tot of the Sunset Center ind eliminating time limits in deslanated arecas alongJunipero St reet. ProVide improved u tetv t nd conveni ence for walkinc a nd traveling to and from pa rking locations ouUide the comme rcial core . Develop a rewards proar~m for employus and the: feuib~ity of impkoment101 an employee ~utt~ wvict. lmplemt-nt a pilot prosram alone Qaan Avt for Plid P<lrldne.
Maintain a leadership role In developing a long-term so lution to the reglonfs water supply and develop additional local water conservation and water
supply alternatives.
Supply
o Mayor Burnett serves a s Vice President of the Monterey Peninsula Regional
Water Authority (MPRWA) and is Chair of its Technical Advisory Committee. The goal of t he MPRWA Is t o find a sokJtion t o the Peninsula Water Shonage
due to t he over-draftin& of t he Carmel River
o Carmel-by-the-Sea fs 1nalyzlng othe r local source water supply ith:ernaUves
and q ua ntifying potential local need. The City provided testimony at a State hearing to consider tlcensing of the Odella Ranch water rights. Carmel asked
the State Water Resources Control Boa rd to approve t he petition and Issue a determinat ion that the water delivered for municipa l p urposes is consistent
with t he cease and desist order issued upon the California American Water Company. A decision Is pending.
Conservation : The annual water conservaUon plan is schedu le d t o be present ed to I he City Council in S@ptember 2014. It will inc.lude the status of several water conservation and non-pot abte water supply alternatives. The City staff and
Planning Commission continue t o r~iew a nd approve water storage cisterns. City facll!t ies were recently retrofitted w ith water conservat ion fixtures
Revitalize the Scenic Pathway and improve Rio Park and Rio Road entrance to the Mission Trail Nature Preserve and begin development of a regional
traifplan.
Scenic Pathway: Installation of a wireless transmitter to improve Irritatio n of the Scer~k: Pathway is anticipated to b• complet~d e arly this Summer. Thi$ will er~ablt" trrigation and routine maintenance to resum e. A .SCenic Pathwav revitalltat lon project WIS added to the Clpitallmpro~ment Plan u a fi$01 year 1016-2017 project.
- ~lrriptlo"•ndonc~mo~lftl~
Rlo P1rk: this is included as a m~11i-~ar a capito~l proJect In the C.p1tallrn provement Plan.
Rio Road entrance to MTNP: I his Is incl uded a s a Fiscal Vear 2016-2017 Ci!pital project In the Clpltal lmprovement Pliln .
Rftk>nal trails plannin&: The City Council convened an ad hoc commi«« to 4rtamin~ rtclonal tralb connectivitv. The croup huh~ ~eve.r~l mt"@tinc.sand has identifttd ~list of suu~st~ tra~fs conM"ctions ~nd improvements for the Carmel area. Staff h. examining the fist to determinewhid'l are sc:.hedultd 10 be complt'tt'd, which wlll need t o be brought to the City Counc11 for mclusion in the Capital Improvement Plan, a nd which wl11 re-quirt" interagent)' cooperation.
6/24/2014
Implement the Shoreline Management and Forest Management Plans focusing on beach fires and the key priorities and Including the Del Mar Master Plan and
Mission Trail Nature Preserve Master Plan.
Shoreline and Forest Master Pl1ns : During this Spring staff began beach fire patrols to Improve compliance resardina the allowed time, place, and manner of beach fires on Carmel St-ich. The Plannlnc Com mission rece lved a comprehensive review on the implementation of the Shoreline Manaeement and Forest Man•cement Plans on March 11, 2014 a nd receives recular updatb. -~:
forest: stump removal, crid pruning, trn maintenance, forHt P'Jfb and beach maintenance worker, tree planting
Del Mar Mutff PI•~: reaardlns dun-s habitat restoration, Publl' Servlcf!'s is ide-ntlfVIfll compoN!'_nU. of a wotk plan, ''"•kine se-Nices of bloloaist/botln1st and coordina~lrc with Community P~nnrna and &uildln1 o n permittinc. Rtsardlrc lnfrastructur• imprO\Ittntnts, two prefects ftf!' lrdudf!'d In the Capltallmprovfmel'lt Plan - Del Mlf Pf1n s!dewo~lk rt'Pifcem•nt ~ cht Of( M1r Plan Phlse II path.,a1
Mrsskm Trail NaUJI't Pre:~ve Mastet Plan: with tM Input from t"e Fr!Mds of Ml .. sion Tr1H Nature Pr.wNt, o1 number of up(tal projKt"J. wert klentif~ arid Inducted In lhe Capital fmpro .tmtnl Plan H1o11 arf!'ldentlfied In the Minion Trail Nature- PreJ.c-rvt Muttr Pl1n.
- ~: MTNP entrancefi!.Un ·J'.e·N)
Implement year 1 of the Information Technology Strategic Plan.
Administrative Services began Implementation of Year 1 of the IT Strategic Plan. On f ebruary 4th, the City Council a pprov~ a contract wit h Public Con-sulti ng Group to
p rovide Project Manage ment services for t he followlna Vear 1 projects:
o Redesigning the City's Website;
o Implementing a new Flnanciaj a nd Payroll/ Human Resou rce (HR) system;
o Beginning an upgrade of the Granicus syste m to include the impleme ntation of an a~tomated Agenda Packet; and
o Tedmology upgrades, including:
o Replac inG certaln at·risk and non-supported hardware and software;
o Upgrading Emergeney Ope ra tions C@nter technoloev;
o Modernizing the current tech nology infrast ructure by increa sing net 'Work capacity and strenithening network security; and
o Upgrad ing desktop h&rdware and software as necessal)' to support th e new
applications listed above.
A request for qualifK.at lons for systems was issued on June 2, 2014 with anticipa ted
sta rt of implementation In August
Proposed Budget : IT Strateslc Plan project · Online City Hall; ERP; Security
upgrades; EOC
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July 1, 2014 Council Meeting Packet Page 36
Adopt a Facility Use Plan and consider long· term highest and best use of the City's facilities.
The Init ial analysis of the Citv's facilities is complete. A draft p lan was presented to the Cttv Council on January 7. 2014 and a public workshop was held in Ma rch 2014. The Plan guided t he definition of future capital projecu t o be included in the Capital Improvement Plan. Based upon the identifiation of priority facilities, additional inspections and analysis is taking plaee m order to provide recommendations to Council. The Plan will return to th e City Council for consideration of Jong-terrn highest and best use determlnatron of t he City's
facilities.
- Proposed Budget: Ongoing facility maint enance; facility projects for PO/PW roof interim solution; Sunset Center; City Hall; Forest Theater; Park Brt~nch libr'3ry basement
Complete the design of the Forest Theater renovation to enable construction documents and fundraising to commence for futu re year
construction.
During the past quarter, the City brought several experts, including the architect of the 2009 proposed redesign, to the Theater for a pre-season safe ty inspection and to determine pot~ntia! paths forward for the City Council to consider relative to this Key Initiative. In addition1 options to address immediate upgrades to the facility were explored. In April, 2014 it was determined by those Involved that risks and the needed upgrades to alleviate them were of a scope too large to complete ahead of the summer season. The Theater has been closed for safety reasons, and a community workshop was held in May to d1scuss paths forward .
Proposed Budget: begln repair work
6/24/2014
Coordinate a umpus plan and transition corridor w ith the update of the Sunset Center's strategic plan.
The Sunset Center operator has begun a strategic planning process. It will provide insight into future use and needs of the Sunset Center campus. The transition corridor project is pending. A possible first step wou!d be to conduct a workshop to solicit input from the public and decision-makers on some preliminary design options.
Proposed Budget: Planning staff and consultant funding
Focus on community beautification projects including trash ca n replacement, median beautification, a nd slgnage updates; adopt a new
waste hauler franchise agreement.
Trash can replacement : Materials to refurbish the current City tldsh cans hav~ been ordered and staff will begin replacing existing crash cans that are in nHd of repair utilizing the exist in& de.sfgn by the end o f June.
-~· TtMtl~r~lpi'GjKt
~e:,~;e~~u~~~~~~~u~~~~~i~~~1f~1~~~~r1d:;ta~~ ~~: ¢i~~'Co5::c~~~~!':'~:n Avenu~ m~di.anlighting. The Planning Commission has recenttyconv~ned a subcommittee to t)(amine potential change" to the median lightlne.
- ~: Oc.,~nAitOO• medlanbeautii~IOn projKt
Sign ace: Shoreline signase lmpfovements related to beach f1re rules ha11e been considered by the Forest and Beach Commi,sion and were recently l)fesented to the Plannina Commission. Once approved, 1 project is identified In the Ca pito~llmprovement Pfanthlt. lf funded by the City Council, will enable the w.1terfront area SiJn improvements, fo<usinl prlmo~~ily on beach fire ruJes •nd shoreline dean lines\ . - ~:--~.,.,~,.,···~P'GfC'CI
Ntw waste hauler franchiR a&reement: the City Council directed st.ff to commtnc:e neeotiatlons. The City Coun(ll helct a workdtop on the future sef'vi<:e options iind 1ssoc1Jted costs on March 31, 2014 which provided good direction for ~ubsequent negotiations. The proposed franchise .1greement Is anticipated to come before the City Council during th~ fiscal fourth quilrter.
- ~: Contrae\CGMUhnt
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July 1, 2014 Council Meeting Packet Page 37
Investigate the five options for Flanders to move toward reaching a final resolution.
The five cptlora or the Cit v Council include: lea'le as single-family re~lden ce, re-examine the historic designation and consider demolishing or movinethe facilitY. sale for uu as a singlefamily residence, hold occupied with minima! improvements, and hold unoccupied.
lei!~; The IOtt&·ltrm lust: ltfP remains ac_tilllt, and tht City conUnues to actively show the property. Tht City is ~iciting • feasinc agent; requnts for Jertefl of interest from te-asinaaae-nu have been disuibuted.
o Re-eumlne hlstOfk deslanat•on: st,lff has madfo con~ct with state and lou! historians lnvo!Yed In the tllstoric de:sicnatlon process. Staff continues to se.rch fof a viable path forwlld re:&ardlna this option.
-. Sale-: staff h upda11nc the tlmellne of a sale and 1s proVIdlnc w'lk·throughs ~ith real estateaae:na.
Hold occupied: Sto1ff has completed om initi.ll buildlne habitability anessment to determine what minimum improvements would be nece~sarv to allow fo1 occupancy by a careta~er. NeKI, the Citv will need to d~velop a cost est imille tor th e Initial repa irs, and ;~o action "len for longer·term mairltenance.
,. Hold unoccupied; This option has been the sta tus quo Staff has determlnt!d the ilnnual cost of t his o"tion. 5t'ff still needs to confirm how lona: thls option is feasible given Olhf'r rulntenance and upkeep requirements.
o Proeo~ Bud&tot : leaal, land use, 11nd other c::omuhant"
