The Legislative Administrator - NCSL

The Legislative AdministratorAn Official Publication of the American Society of Legislative Clerks and SecretariesAtlanta, Georgia — Fall 2013

ks and Secretaries

TABLE OF CONTENTS

President’s Message .......................................................................................................... 3

Legislative Staff Achievement Award Recipients ................................................................ 4

Business Meeting Minutes - April 20, 2013 ......................................................................... 6

Business Meeting Minutes - August 13, 2013 .................................................................... 8

Executive Committee Meeting Minutes - August 14, 2013 .................................................. 11

Standing Committee Meeting Minutes

Bylaws and Standing Orders .................................................................................... 13 Canadian-American Relations .................................................................................. 15 Inside the Legislative Process .................................................................................. 17 International Communication and Development ....................................................... 18 Legislative Administrator ........................................................................................... 20 Membership and Communication ............................................................................. 21 Professional Journal ................................................................................................. 23 Program Development .............................................................................................. 24 Roster ....................................................................................................................... 26 Site Selection ............................................................................................................ 27 Support Staff ............................................................................................................. 29 Technology ............................................................................................................... 31

Fact or Fiction ..................................................................................................................... 33

ASLCS Attendance at CCATT’S Conference ...................................................................... 34

The Legislative War of 1893 ............................................................................................... 35

Ask Mr. Mason ..................................................................................................................... 36

NCSL Officers ..................................................................................................................... 38

Why is it important to learn parliamentary procedure? ....................................................... 42

State Trivia ......................................................................................................................... 44

Photos ................................................................................................................................. 46

Future Meeting Schedule ................................................................................................... 52

Fall 2013 | p. 3

President’s Message Dear Friends and Colleagues,

Well, here we are at our 70th Anniversary Celebration and Annual Professional Development Seminar! The amount of planning involved to dovetail these events has been a huge undertaking involving many dedicated members of the Society. The 70th Anniversary Committee, California Host State Committee, the Program, Support Staff, Membership & Communication and Technology committees who have provided program ideas, all other standing committees who keep lists, record and safeguard our procedures and activities, those of you who have helped with fund raising are all to be commended. I sincerely thank you for all of your hard work.

Over the past year, I have relied on many of you for guidance and advice. You should all know how important our NCSL staff liaison, Angela Andrews, has been to me. Due to the time differential between Denver and Concord, NH, our body clocks were either just waking up or winding down through many of our phone conversations; I was drinking a glass of wine at home with my feet up while she was still in her office and at other times I was deep in the thick of things at work while she was giving Letty her breakfast. I am grateful for her help and support.

Fast approaching the end of my year as your President, I’m feeling somewhat melancholy as I write this. ASLCS has been so important to me during my service to the New Hampshire House! I’ve found colleagues who are experts in various phases of legislative process, outstanding parliamentarians, inspiring guest speakers who have really made me think and friends too numerous to count. According to our Bylaws, the Society serves a unique purpose – “to improve the administrative and parliamentary effectiveness of State Legislatures and to develop better procedures for enhancing the lawmaking function.” I doubt there is any other organization that can say the same. Many of you are new members of ASLCS, and I encourage you to be active! Professional development is incredibly important to all of us, and we have much we can offer to or learn from each other. You can’t find this stuff in books! (Well, except for Mason’s Manual).

My hope for the Society is that it continue to grow and prosper, and to maintain the respect it has gained from other staff sections of NCSL. The American Society of Legislative Clerks and Secretaries was the first legislative staff section, founded in 1943. As we celebrate our 70th anniversary and approach the years ahead, may ASLCS continue to lead the way!

Sincerely,

Karen Wadsworth Clerk of the House, NH President, ASLCS

p. 4 | The Legisla ve Administrator

The American Society of Legislative Clerks and Secretaries recognizes Terry Spieler for her outstanding contributions to the Missouri Senate and her distinguished service to ASLCS and NCSL. Terry was elected secretary to the Missouri Senate in 1982, and is currently the second longest serving clerk or secretary in the country. She has served in every leadership role available to Principal ASLCS members, including president, president-elect, secretary-treasurer, executive committee member and ASLCS committee chair. As President of ASLCS for the 2011-2012 year, Terry brought wisdom, fortitude and extensive knowledge of the Society’s history to this position.

She is greatly respected by members of the Missouri Senate, her staff and her legislative colleagues across the country. Through her many years of experience and strong ability to lead, Terry is able to assist her members and provide expertise about the legislative process and the Senate’s traditions and history. She has demonstrated her commitment to the institution by working in many capacities, including helping to implement new chamber technology that has benefited the Missouri Senate and its members. She deeply appreciates the legislative process, respects her colleagues and always gives her very best in every situation.

She is honored with this award for her professionalism, devotion to duty, knowledge of the legislative process and for her dedication and commitment to the legislative institution. She has contributed greatly to the Missouri Senate, NCSL and ASLCS.

Terry Spieler

Fall 2013 | p. 5

The American Society of Legislative Clerks and Secretaries recognizes Judy Barrows for her outstanding contributions to the Maine House of Representatives and her distinguished service to ASLCS and NCSL. Judy started her service in the Maine House of Representatives in 1992, serving as House Calendar Clerk. In 2004, she became the House’s Senior Systems Support Coordinator as well as the Webmaster.

Judy’s dedication to the institution is demonstrated by her work in 2007 on a project to develop a “paperless” system in House, where she was the lead coordinator. This project was the largest technological project in the history of the Maine House and, with Judy’s expertise, the project ran smoothly. It had a seamless rollout that was widely supported by House members.

Judy’s service to ASLCS is unmatched. She’s been an enthusiastic, and valuable, member of many ASLCS’ standing committees, including chairing both the Support Staff and Program Development committees, serving as vice-chair for the Technology & Innovation, Membership & Communication, and Bylaws & Standing Orders committee. Judy also devoted her time and talents as an appointed associate member of the ASLCS Executive Committee.

Judy exemplifies the term “quiet efficiency.” While some would believe this means to blend into the woodwork, on the contrary, it’s a highly regarded quality that is viewed as essential to the functions of the job performance. When working with Judy, you can see this attribute come to life. Those that have the pleasure to work with Judy can count on her to work very hard to get the job done; making sure the end product is the absolute best, and not seeking out praise for her accomplishments. She has gained the respect of members of both parties of the Maine House of Representatives, as well as her fellow staff and colleagues within the American Society of Legislative Clerks & Secretaries. It is because of Judy’s dedication, efficient demeanor and tireless hard work, that ASLCS is proud to honor her with the Legislative Staff Achievement Award.

Judy Barrows


American Society of Legislative Clerks and Secretaries Business Meeting Minutes

Members of the American Society of Legisla ve Clerks and Secretaries met at the Hotel St. Francis in Santa Fe, New Mexico. The Honorable Karen Wadsworth, Clerk of the New Hampshire House of Representa ves and President of ASLCS, called the mee ng to order.

President Wadsworth thanked Interna onal Roll Call Corpora on for their support of the business luncheon and complimented the chefs on a great lunch.

REPORTS OF STANDING COMMITTEES

The following reports were received by the President:

"A" Commi ees:

Bylaws and Standing Orders ‐‐ Sandy Tenney (UT) reported that the commi ee discussed the Jane Richards Scholarship program for the Canadian/American exchange. The commi ee will submit a dra standing order to the Execu ve Commi ee.

Inside the Legisla ve Process ‐‐ Bernade e McNulty (CA) reported that the second dra is out and the survey will be sent out in June and finalized in August.

Site Selec on ‐‐ Susan Kannarr (KS) reported that the site for the 2014 PDS is scheduled for New Orleans. The commi ee is working on the revision of the Hos ng Manual.

Technology ‐‐ David Byerman (NV) reported that since the PDS the commi ee had met through online chats twice. The commi ee will be presen ng at the PDS in Sacramento on two topics ‐‐ Technology 101 and ADA compliancy. The commi ee created two new videos and is working with Angela on social media outlets for ASLCS.

"B" Commi ees:

Interna onal Communica on and Development ‐‐ Steve Arias (NM) reported that the Interna onal Directory has been distributed and earlier than in the past. Steve indicated he was going to send out correspondence invi ng other interna onal clerk organiza ons to our PDS.

Legisla ve Administrator ‐‐ MaryAnn Horch (VA) reported that the Spring issue has been mailed. The 70th Anniversary issue should be out before the Summit in Atlanta. The commi ee encouraged members to send in photos for this special edi on.

Membership and Communica on ‐‐ Johnye Benne (VA) reported that the commi ee will be playing A Minute to Win It at the new member orienta on. The commi ee will try to recruit sponsors earlier than in the past, if possible.

Support Staff ‐‐ Janice Gadd (UT) reported that the commi ee will be sponsoring two concurrent sessions. There will be four

NCSL Annual Summit Santa Fe, NM - April 20, 2013

Fall 2013 | p. 7

separate staff breakouts at the upcoming PDS. The commi ee plans to encourage more par cipa on in the exchange program and to adver se the Edward Burdick scholarship for associates.

"C" Commi ees:

Canadian‐American Rela ons ‐‐ Denise Weeks (NC) reported that the commi ee discussed the Canadian/American Exchange program and how to get the word out. Denise will write an ar cle for the Administrator.

Professional Journal ‐‐ Bernade e McNulty (CA) reported that the commi ee extended the deadline for ar cles un l June 1 and the Journal should be mailed by September 1.

Program Development ‐‐ Norma Chastain (NV) reported the program for the PDS is coming along well. The plenary speakers have been secured and the concurrent sessions have been determined. Norma thanked her Vice‐Chairs Paula Rosse o (CA) and Tisha Gieser (AK) for their hard work.

Roster ‐‐ Carol Newton (MO) reported that the technical changes in the Standing Orders will be corrected in the next Roster publica on.

Other Business:

Steve Marshall (VT) reported on his trip to Cameron, Australia to a end the ANZACATT conference on behalf of President Wadsworth.

Announcements:

President Wadsworth thanked Steve Arias, Lenore Naranjo and their staff for hos ng the Spring Mee ng and also thanked SOE so ware for their sponsorship of the Friday night recep on.

Le e Andrews was wished a Happy First Birthday.

Adjournment:

President Wadsworth adjourned the mee ng.

Respec ully submi ed,

Suzi Lowell (AK)

President‐Elect, ASLCS

for

Russell Humphrey (TN)

Secretary/Treasurer, ASLCS


American Society of Legislative Clerks and Secretaries Business Meeting Minutes

Members of the American Society of Legisla ve Clerks and Secretaries (ASLCS) met at Ruth Chris Steakhouse in Atlanta, Georgia on August 13, 2013. The Honorable Karen Wadsworth, Clerk of the New Hampshire House of Representa ves and ASLCS President, called the mee ng to order at 12:50 p.m.

President Wadsworth acknowledged and thanked Interna onal Roll Call for sponsoring the luncheon.

REPORTS OF STANDING COMMITTEES

The following reports were received by the President:

“A” Commi ees:

Bylaws and Standing Orders – Sandy Tenney (UT) – Reviewed the final language of the Jane Richards Scholarship for par cipa on in Canadian‐American Exchange Program. Announced Ms. Richards donated $1000 to be used for second recipient this year. The commi ee adopted a minor technical change to the bylaws that relate to the Roster that the Roster Commi ee requested.

Inside the Legisla ve Process – Donna Holiday (KY) – Gave an update on the survey of principles regarding consent calendars for inclusion in Inside the Legisla ve Process.

Site Selec on – Susan Kannarr (KS) – Discussed the updated Host State Manual. Alaska is unable to host the 2015 Professional Development Seminar (PDS) because state house renova ons. Requested input for the 2015 loca on.

Technology – David Byerman (NV) – Social media rosters is available on ASLCS website. The commi ee will be conduc ng two concurrent sessions for 2013 PDS. There will be a session that includes a technical term “pop quiz” and a session regarding the accommoda on of persons with disabili es. There is an adver sement in the Administrator for crea ng a e‐learning video. NCSL is launching a new website late September or early October.

“B” Commi ees:

Interna onal Communica on and Development – Steve Arias (NM) ‐ Reported that the Interna onal Directory was mailed out early. The commi ee is in the process of compiling a video composed of pictures from ANOMAC mee ngs to be displayed at the PDS in Sacramento. They are also working on invita ons to our Central America colleagues to a end our PDS.

Legisla ve Administrator – Hobie Lehman (VA) ‐ The 70th Anniversary of ASLCS edi on of The Legisla ve Administrator is in the mail. The next publica on will be out before the PDS in October.

Membership and Communica on – Johnye Benne (VA) – The new member orienta on at the PDS will include a game “A Minute to Win It”. There will also be a new a endee group photo.

NCSL Annual Summit Atlanta, GA - August 13, 2013

Fall 2013 | p. 9

Support Staff – Janice Gadd (UT) – Encouraged members to a end the Legisla ve Expo and reviewed the format for the break out sessions at the PDS. There will be four groups during the break out sessions this year; Principles, Assistants, Legisla ve Opera ons and Support Staff.

“C” Commi ees:

Canadian‐American Rela ons – Denise Weeks (NC) – The Jane Richards Scholarship for par cipa on in Canadian‐American Exchange Program was approved by the Execu ve Commi ee in June. Alabama, North Carolina, Tennessee and Virginia have volunteered to host a Canadian clerk as part of the exchange program. The commi ee encouraged members to read the ar cle in the Legisla ve Administrator about history of the Canadian‐American rela onship.

Professional Journal – Polly Emerson (TX) – The Professional Journal will be published in September.

Roster – Terry Spieler (MO) – The commi ee did not meet in Atlanta.

Program Development – Norma Chastain (AZ) – Program is nearing comple on, but s ll need assistance with sessions on technology, succession planning, custom, usage and prac ce and the interna onal panel. Dave Logan and Bill Kennedy will our main speakers.

OTHER BUSINESS

President Wadsworth awarded the 2013 Legisla ve Staff Achievement Awards to Terry Spieler (MO) and Judy Barrows (ME).

Patsy Spaw (TX), Staff Chair of NCSL, welcomed ASLCS to the NCSL Annual Summit. She encouraged members to a end the NCSL Staff Awards Luncheon tomorrow.

ANNOUCEMENTS

President Wadsworth welcomed new members Nasha Smith Secretary of the District of Columbia Council, Dave Cook the Secretary of the Senate in Georgia and Debbie Brown the Secretary of the Senate in Florida. Addi onally, President Wadsworth welcomed new associates to ASLCS.

President Wadsworth welcomed interna onal guest from Kenya, Tasmania and Victoria.

Professional Development Seminar is October 9 to 13, 2013.

ADJOURNMENT

President Wadsworth adjourned the mee ng at 1:35 p.m.


Russell A. Humphrey (TN)

Secretary Treasurer


2012-2013 Executive Committee

Karen Wadsworth (NH) President

Suzi Lowell (AK) President‐Elect

Russell Humphrey (TN) Secretary‐Treasurer

Sco Kaiser (IL) Associate Vice President

Susan Furlong (NV) Elected Principal

Patrick O’Donnell (NE) Appointed Principal

Janice Gadd (UT) Elected Associate

William MaGill (VT) Appointed Associate

Linda Tubbs (TX) Appointed Associate

Terry Spieler (MO) Immediate Past President

Nathan Ha ield (VA) Immediate Past

Associate Vice President

Cheryl Laube (AZ) Appointed Principal

Fall 2013 | p. 11

American Society of Legislative Clerks and Secretaries Executive Committee Meeting Minutes

NCSL Annual Summit Atlanta, GA - August 14, 2013

Call to Order

The mee ng of the Execu ve Commi ee was called to order by The Honorable Karen Wadsworth, Clerk of the New Hampshire House of Representa ves and ASLCS President.

A endance

The following members of the commi ee were present, on the call:

Karen Wadsworth (NH), Suzi Lowell (AK), Russell Humphrey (TN), Sco Kaiser (IL), Susan Furlong (NV), Janice Gadd (UT), Cheryl Laube (AZ), Patrick O’Donnell (NE), Linda Tubbs (TX), William Magill (VT), Terry Spieler (MO), Nathan Ha ield (VA)

Other members/guests in a endance included: Angela Andrews, NCSL liaison to ASLCS, Patsy Spaw (TX) past Staff Chair of NCSL, Tom Wright (AK) Staff Chair of NCSL, Margaret "Peggy" Piety (IN) Staff Vice Chair of NSCL, Norma Chastain (AZ), Maryann Horch (VA), Susan Kannarr (KS), David Byerman (NV), Kae Warnock (NCSL), Mary Fairchild (NCSL) and Natalie O’Donnell Wood (NCSL)

Patsy Spaw (TX) past Staff Chair of NCSL, Tom Wright (AK) Staff Chair of NCSL, and Margaret "Peggy" Piety (IN) Staff Vice Chair of NSCL each individually address the Execu ve Commi ee about their role with NCSL the upcoming year.

Approval of Minutes

Upon a mo on by Patrick O’Donnell (NE), seconded by Janice Gadd (UT), the minutes of the Execu ve Commi ee on April 20, 2013 held in Santa Fe, New Mexico were approved.

Upon a mo on by Susan Furlong (NV), seconded by Terry Spieler (MO), the minutes of the Execu ve Commi ee on June 11, 2013, held by conference call were approved.

Treasurer’s Report

Russell Humphrey (TN) gave the Treasurer’s Report of August 14, 2013 which reflected a balance $37,395.16. On mo on of Patrick O’Donnell (NE), seconded by Bill MaGill (VT), the Treasurer’s Report was approved.

Old Business:

Ms. Angela Andrews (NCSL) presented a review of ASLCS Financial Accounts:

ASLCS Special Mee ngs Fund (L190 Account).

The balance is $249.594.03 There were several expenditures related to the ASLCS Spring Mee ng in Santa Fe, New Mexico.

Summary of Fundraising for the upcoming Professional Development Seminar (PDS) in Sacramento, California. The Host State has raised $10,750 and an addi onal $5,000 was raised from Virginia.


Summary of Host State Expenses for Sacramento. Total expenses to date are $8,557.38. Total Host State budget is currently set at $80,000.

ASLCS Professional Development Revolving Account – (LLCS). The account balance is $30,259.79.

Richmond Mee ng Budget – (PD013). A review of the budget reflects a current net gain of $536.10.

New Business:

Ms. Andrews presented and update of 2013 ASLCS PDS. She traveled to Sacramento and visited the hotel, capitol and venues. She had posi ve mee ng the Host State and reviewed the fundraising plans and strategy. The Execu ve Commi ee will meet via telephone in early September to con nue to discuss fundraising for Sacramento. President Wadsworth (NH) discussed plans the Host State by telephone. Norma Chastain (AZ) reviewed the program for the PDS.

On mo on of Terry Spieler (MO), seconded by Nathan Ha ield (VA), Karen Wadsworth (NH) and Suzi Lowell (AK), or their designees, are approved for reimbursement of expenses to a end the 2013, October 4‐5, Portland, Oregon.

On mo on of Sco Kaiser (IL), seconded by Cheryl Laube (AZ), and pursuant to Sec on II.D of the standing orders, approval was given for reimbursement of expenses to a end the CATT annual conference.

Paul Smith (NH) and Judy Barrows (ME) were selected as the recipients of the Edward A. Burdick Memorial Scholarship for the 2013 ASLCS PDS.

The 2014 PDS will be held in Baton Rouge, Louisiana.

The Execu ve Commi ee reviewed the report from the 2013 Associate Exchange Program submi ed by Jenifer Welch (VA).

Other Business:

President Wadsworth (NH) read two le ers sent by Jane Richards expressing her gra tude for the crea ng of the Jane Richards Scholarship for par cipa on in Canadian‐American Exchange Program.

Terry Spieler (MO) announced that the Roster will be spiral bound this year. She further recommends reviewing if the Code of Ethics and the informal Canadian American Exchange program should be included in the publica on.

Adjournment:

On mo on of Terry Spieler, seconded by Sco Kaiser, the mee ng was adjourned.


Russell Humphrey (TN)

Secretary/Treasurer

Fall 2013 | p. 13

Bylaws and Standing Orders Committee Meeting Minutes

Jay Braxton (VA) Vice Chair

Sandy Tenney (UT) Chair

Paul Campos (WA) Vice Chair

ASLCS Professional Development Seminar Atlanta, GA - August 12, 2013

Call to Order

The meeting of the Bylaws and Standing Orders Committee was called to order by Sandy Tenney (UT), Committee Chair.

Attendance

The following members of the committee were present: Sandy Tenney (UT), Chair, Jay Braxton (VA), Vice Chair, Judy Barrows (ME), Diane Bell (FL), Janice Gadd (UT), Cheryl Laube (AZ), Suzi Lowell (AK), Bill Magill (VT), Al Mathiowetz (MN), Patrick O’Donnell (NE), Susan Schaar (VA), Alfred Speer (LA), and Terry Spieler (MO)

Other member/guest in attendance included Susan Furlong (NV) and Ramona Kenady Line (OR) .

Approval of Minutes

Upon a motion by Susan Schaar (VA) and seconded by Susan Furlong (NV), the minutes of the last committee meeting held April 20, 2013, during the ASLCS Spring Meeting in Santa Fe, NM, were approved.

Old Business

There was no old business.


New Business

Chair Tenney began the meeting by letting the committee know that the Executive Committee approved the Jane Richards Scholarship. Further information regarding this new scholarship opportunity will appear in future editions of the Legislative Administrator. Suzi Lowell (AK) shared with the committee that Jane Richards will match the scholarship in the first year.

In other business, Terry Spieler (MO) advised the committee of the need to make a technical correction to the Members section in Article 1 of the Bylaws which currently reads, “Associate members shall be non-voting members except as provided in (b) and (c) below.” Judy Barrows (ME) made the motion to change that sentence to read as follows: “Associate members shall be non-voting members except as provided in (b) below.” The motion was seconded by Cheryl Laube (AZ).

Adjournment

Upon a motion by Ramona Kenady Line (OR) and seconded by Suzi Lowell (AK) the meeting was adjourned.

Fall 2013 | p. 15

Canadian-American Relations Committee Meeting Minutes

Steve Marshall (VT) Vice Chair

Denise Weeks (NC) Chair

Alan Whi ngton (TN) Vice Chair

Call to Order

Canadian-American Relations Chair Denise Weeks (NC), called the meeting to order and Alan Whittington (TN) volunteered to take the minutes.

Attendance

The following members of the committee were present: Denise Weeks (NC), Chair, Steve Marshall (VT), Vice Chair, Alan Whittington (TN), Vice Chair, Steve Arias (NM), Dave Avant (AL), Diane Bell (FL), Liz Clark (AK), Megan Consedine (PA), Ann Cornwell (AR), Robert Haney (TX), Brad Hendrickson (WA), Crystaline Jones (AK), Ann Kreklberg (AK), Suzi Lowell (AK), Steve Marshall (VT), Alfred Speer (LA)

Approval of Minutes

Upon a motion by Ann Cornwell (AR), seconded by Diane Bell (FL), the minutes of the last meeting held Saturday, April 20, 2013, in Santa Fe, New Mexico, as printed in the Administrator were approved.

Old Business

* Karen Wadsworth, President of ASLCS, reported the Executive Committee had approved the “Jane Richards Scholarship” and she read correspondence from Jane Richards expressing her appreciation.

* Denise Weeks, Committee Chair, reported on the “Canadian-American Relations” article she wrote for the Administrator with information about the Exchange Program and the establishment of the scholarship to assist ASLCS members with the cost of participating in the exchange. Denise talked about her experience and how beneficial it was for her and Debbie Deller when they participated in 1998 & 1999. She also informed the committee that Jane Richards will contribute an additional $1,000.00 matching the scholarship amount that was established for this year in order for two ASLCS members to participate in the exchange. Denise encouraged members to apply for the scholarship and participate.



* Steve Marshall attended the meeting in Quebec and reported it was a very good. He detailed some of the events and highlights of the meeting.

New Business

*Ann Cornwell reported Arkansas will not be able to host the 2015 joint conference and we will need to find a new host.

Adjournment

Upon a motion by Steve Arias (NM), seconded by Alan Whittington (TN), the meeting was adjourned.

Respectfully submitted,

Alan Whittington (TN), Recorder

Fall 2013 | p. 17

Inside the Legislative Process Committee Meeting Minutes

Ma hew Baker (NV) Vice Chair

Jean Burgin (KY) Chair

Steven James (MA) Vice Chair

Meeting minutes for this committee were unavailable at the time of printing.



International Communication and Development Committee Meeting Minutes

Terry Rumley (NC) Vice Chair

Steve Arias (NM) Chair

Brad Metcalf (KY) Vice Chair

Call to Order

The meeting of the International Communication and Development Committee was called to order at 3:45 p.m. by Steve Arias (NM), committee chair.

Attendance

The following members of the committee were present:

Steve Arias (NM), Chair, Brad Metcalf (KY) Vice Chair, Dave Avant (AL), Diane Bell (FL), Liz Clark (AK), Susan Furlong (NV), Tisha Gieser (AK), Brad Hendrickson (WA), Donna Holiday (KY), Crystaline Jones (AK), Ann Krekelberg (AK), Bill MaGill (VT), Al Mathiowetz (MN), Steve Marshall (VT), Susan Schaar (VA), Alfred Speer (LA), Terry Spieler (MO), Sandy Tenney (UT).

Guests present at the meeting were Megan Consedine (PA), Yolanda Dixon (LA), Ann Cornwell (AR), and Judy Hall (OR). Also present was Angela Andrews (NCSL).

Approval of Minutes

Upon a motion by Brad Metcalf (KY) and seconded by Dave Avant (AL), the minutes of the April 20, 2013, committee meeting held at the ASLCS spring business meeting in Santa Fe, New Mexico, were approved.

Old Business

Chair Arias reported that work on the compilation of photos, video, and materials from past meetings of the Association of Chief Clerks of Mexico’s State Legislatures and the Federal District of Mexico (ANOMAC) is progressing well. He anticipates the final compiled video will be ready for display in the hospitality suite during the October Professional Development Seminar (PDS) in Sacramento.


Fall 2013 | p. 19

Continuing, Chair Arias reported he is working with Angela Andrews (NCSL) on a draft invitation letter to send to international parliamentary staff. As discussed at the committee’s April meeting, the letter will contain an explanation of the background and purpose of ASLCS along with information on the 2013 PDS. Informal contact has been made with Scotland staff, who have indicated they will be unable to attend. Invitations will also be extended to Ireland and Wales once contact information is obtained. Chair Arias will seek direction from ASLCS President Karen Wadsworth (NH) on the appropriate protocol for extending formal invitations to international guests.

Chair Arias also reported that the August meeting of ANOMAC was cancelled due to elections in 14 of the 31 states in Mexico. It is possible a meeting will be held in February 2014. He noted the 2013 International Directory was sent to all principals in April, the earliest this task has been completed.

Tisha Gieser (AK) asked if the committee would be putting together a session on comparative practices for the Sacramento PDS. Responding, Ms. Andrews reported she plans to send letters to international invitees the week of August 19. The invitation letter will ask each invitee to indicate whether he or she is interested in participating in a panel discussion on comparative practices. Once those responses are received, a determination can be made as to the feasibility of a panel.

Angela reminded the committee that per the Standing Orders, ASLCS pays for the registration fee and one room for a delegate from each of our international partner organizations: AN0MAC, ALTECA, CATTS, ANZACATT, and SALSA. Budget restraints have affected their ability to attend.

Susan Schaar (VA) moved the committee adjourn, seconded by Steve Marshall (VT), and passed unanimously. The meeting adjourned at 4:02 p.m.


Susan Furlong (NV), Recorder


Call to Order The meeting of the Legislative Administrator Committee was called to order by Hobie Lehman, Chair.

Attendance

The following members of the committee were present: Hobie Lehman (VA), Chair; Maryann Horch (VA), Vice Chair; Rose Ramsey (VA), Vice Chair; Scott Caffey (TX); Dana Rademan Miller (MO).

Other members/guests in attendance included: Polly Emerson (TX), Barbara Carter (VA), and Dianne Whitaker (VA).

Approval of Minutes

Upon a motion by Hobie Lehman, and seconded by Scott Caffey, the minutes of the last meeting (April 20, 2013), during the ASLCS Spring Meeting, in Santa Fe, New Mexico, were approved.

Business

The most recent issue (Summer 2013) of the Legislative Administrator was distributed to all members of the ASLCS Executive Committee and all Committee Chairs present at the NCSL

Legislative Summit. All other copies will be mailed out to Society members after the Summit.

This issue highlights the 70th Anniversary of ASLCS and the upcoming PDS in Sacramento.

Ideas were discussed for the next issue of the Legislative Administrator including: a “Fact or Fiction” and “Customs and Traditions” section for each state, LSMI and the Betty King Scholarship, the history/locations of the state Liberty Bells, and award recipients.

Adjournment

Upon a motion by Hobie Lehman, seconded by Polly Emerson, the meeting was adjourned. Respectfully submitted, Hobie Lehman Chair

Legislative Administrator Committee Meeting Minutes

Rose Ramsey (VA) Vice Chair

Hobie Lehman (VA) Chair

Maryann Horch (VA) Vice Chair


Fall 2013 | p. 21

Membership and Communication Committee Meeting Minutes

Johnye Benne (VA) Chair

Catherine Hooe (VA) Vice Chair

Call to Order

The meeting of the Membership and Communication Committee was called to order by Johnye Bennett (VA), Chair.

Attendance

The following members of the committee and guests were present: Johnye Bennett (VA), Chair, Bonnie Alexander (ID), Judy Barrows (ME), David Byerman (NV), Susan Kannarr (KS), Cheryl Laube (AZ), Suzi Lowell (AK), and Denise Weeks (NC).

Other members/guests in attendance included: Millie McFarland (MA); Eric Bingham (VA); Melanie Newby, (VA); Erica Manson (VA); Norma Chastain (AZ).

Approval of Minutes

Upon a motion by Susan Kannarr (KS), seconded by Suzi Lowell (AK) the minutes of the last meeting held April 20, 2013 during the ASLCS Spring Business Meeting in Santa Fe, NM were approved.

Old Business

Chair Johnye Bennett updated the committee on the following issues. The group photo will be taken at the New Attendee Orientation in Sacramento by Maryann Horch (VA). The sponsor recruitment email has been sent to Angela Andrews for distribution to members via listserv. The sponsor recruitment ad was printed in the Legislative Administrator. The committee has received approval from Angela Andrews and Karen Wadsworth to use small items from the ASLCS inventory to use as prizes.



New Business

Chair Bennett reviewed the rules and logistics of the icebreaker “Minute To Win It” game planned for the new attendee orientation in October. Time allowed a practice run of the game. Eric Bingham (VA), Erica Manson (VA) and Melanie Newby (VA) assisted with the game props. Cheryl Laube (AZ), Denise Weeks (NC), Bonnie Alexander (ID), Suzi Lowell (AK), Susan Kannar (KS), Norma Chastain (AZ) and Millie McFarland (MA) were game contestants in the practice run.

Chair Bennett implored the committee for questions geared towards state and ASLCS trivia. Denise Weeks (NC) encouraged the committee to provide questions as well. David Byerman (NV), Cheryl Laube (AZ), Bonnie Alexander (ID), Judy Barrows (ME) provided questions for the game. Denise Weeks volunteered to be “Vanna” in Sacramento asking questions to the contestants.

A brief discussion of the agenda for Sacramento followed. Chair Bennett asked for volunteers to assist with room set up in Sacramento.

Adjournment

Upon a motion by Denise Weeks (NC), seconded by Cheryl Laube (AZ) the meeting was adjourned.


Johnye Bennett (VA), Chair

Fall 2013 | p. 23

Professional Journal Committee Meeting Minutes

Polly Emerson (TX) Vice Chair

Bernade e McNulty (CA) Chair

Paul Smith (NH) Vice Chair

Call to Order

The meeting of the Professional Journal Committee was called to order by Polly Emerson (TX), Committee Vice Chair.

Attendance The following members of the committee were present: Polly Emerson (TX), Vice Chair, Barbara Carter (VA), Al Mathiowetz (MN), Rose Ramsey (VA), Dianne Whitaker (VA)

Approval of Minutes Upon a motion by Polly Emerson (TX), seconded by Al Mathiowetz (MN), the minutes of the last meeting held April 20, 2013, during the Spring Meeting in Santa Fe, N.M., were approved.

Old Business

There was a discussion about the difficulties of securing articles for the upcoming publication of the journal. It was also noted that the printing of the next publication and the PDS in October would both be in California. Polly Emerson (TX) mentioned that Committee Chair, Bernadette McNulty (CA), currently in legislative session, and unable to attend this meeting, said although a lot is going on right now, they would still be able to complete the printing of the next publication of the Professional Journal.

New Business

The committee sent out a warm thank you, by way of Al Mathiowetz (MN), to Matt Gehring, Legislative Analyst from the Minnesota House, for his submission of an article on their constitutional process which will appear in the next publication of the Professional Journal.

President Karen Wadsworth (NH), stopped in and encouraged the committee members as they continue to seek out articles for the next publication.

Adjournment

Upon a motion by Polly Emerson (TX), seconded by Rose Ramsey (VA), the meeting was adjourned.



Program Development Committee Meeting Minutes

Tisha Gieser (AK) Vice Chair

Norma Chastain (AZ) Chair

Paula Rose o (CA) Vice Chair

Call to Order

The meeting of the Program Development Committee was called to order by Norma Chastain (AZ), Chair.

Attendance

The following members of the committee were present: Norma Chastain, (AZ), Chair; Tisha Gieser (AK), Vice Chair; Bonnie Alexander (ID); Judy Barrows (ME), Jay Braxton (VA); Scott Caffey (TX); Janice Gadd (UT); Nathan Hatfield (VA); Susan Kannarr (KS); Cheryl Laube (AZ); Pat O’Donnell (NE); Susan Schaar (VA); Linda Tubbs (TX)

Other members/guests in attendance included: David Byerman (NV), Pat Cottingham (TX), Judy Hall (OR), Terry Spieler ((MO), Michelle Wright (VA), Angela Andrews (NCSL)

Approval of Minutes

Upon a motion by Cheryl Laube (AZ), seconded by Nathan Hatfield (VA), the minutes of the last meeting held April 20, 2013, during the Spring Meeting in Santa Fe, NM, were approved.

Old Business

Angela Andrews summarized her recent site visit to Sacramento. She outlined the events at Sutter's Fort, the California State Railroad Museum, Stanford Mansion, and the Old Sugar Mill. She also explained that on Friday, October 11th, a tour and breakout sessions would be conducted at the Capitol, which is within walking distance of the hotel.

Chair Norma Chastain (AZ) summarized the concurrent sessions, explaining which committees were responsible for sponsoring which sessions. She explained that moderators and a few panelists had been secured for the two sessions sponsored by the Program Development Committee – "Teaching Custom, Usage & Precedent" and "Succession Planning & Surviving Change" – but additional panelists were needed.


Fall 2013 | p. 25

Pat O'Donnell (NE) offered to serve as a panelist on the "Teaching Custom, Usage & Practices" concurrent session. David Byerman (NV) suggested that Susan Furlong (NV) be contacted regarding serving on the "Succession Planning & Surviving Change" session.

Pat O'Donnell (NE) asked that the committee be emailed a copy of the spreadsheet listing the moderators and panelists for each concurrent session. Chair Norma Chastain (AZ) responded that she would email the spreadsheet to the committee.

Susan Clarke Schaar (VA) offered to serve as a panelist on the "Teaching Custom, Usage & Practices" concurrent session.

Chair Norma Chastain (AZ) announced that conference calls would be set up for each concurrent session in the coming weeks.

Adjournment

Upon a motion by Cheryl Laube (AZ), seconded by Janice Gadd (UT), the meeting was adjourned.


Tisha Gieser (AK), Vice Chair


Roster Committee Meeting Minutes

Julie Bochat (MO) Vice Chair

Carol Newton (MO) Chair

Sarah Culley (MO) Vice Chair

This committee did not meet in Atlanta.


Fall 2013 | p. 27

Site Selection Committee Meeting Minutes

Call to Order The meeting of the Site Selection Committee was called to order by Susan Kannarr (KS), Chair. Attendance The following members of the committee were present: Susan Kannarr (KS), Chair, Liz Clark (AK), Vice Chair, Scott Caffey (TX), Vice Chair, Dave Avant (AL), Johnye Bennett (VA), Norma Chastain (AZ), Ann Cornwell (AR), Yolanda Dixon (LA), Lordes Guerra (TX), Nathan Hatfield (VA), Ann Krekelberg (AK), Steve Marshall (VT), Linda Tubbs (TX), Michelle Wright (VA) Other members/guests in attendance included Dianne Whitaker (VA), Polly Emerson (TX), Judy Hall (OR), Crys Jones (AK), Nanci Longoria (TX), Eric Bingham (VA), Philip Cottingham (TX), Barbara Carter (VA)

Approval of Minutes

On a motion by Nathan Hatfield (VA), seconded by Norma Chastain (AZ), the minutes of the last meeting held during the Spring Meeting in Santa Fe, NM on April 20, 2013, were approved.

Old Business

Chair Susan Kannarr discussed the updates to the Host State Manual and explained that most of the revisions were made to the traditional host and hybrid meeting sections. Chair Kannarr announced a deadline of August 31, 2013, for submitting revisions to the manual.

Liz Clark (AK) Vice Chair

Susan Kannarr (KS) Chair

Sco Caffey (TX) Vice Chair



New Business

Yolanda Dixon (LA) provided a brief overview of the 2014 Fall PDS to be held in Louisiana. The conference will be state hosted.

Liz Clark (AK) announced that due to Capitol renovations in Juneau, the 2015 Fall PDS would not be able to take place in Alaska.

Chair Kannarr requested ideas or volunteers for potential sites to host the 2015 Fall PDS. Potential sites can be forwarded to her or Angela Andrews.

Norma Chastain (AZ) provided an overview of the program for the 2013 Fall PDS, to be held in Sacramento, California, October 9 -13, 2013.

Adjournment

Upon a motion by Johnye Bennet (VA), seconded by Steve Marshall (VT), the meeting was adjourned.


Scott Caffey (TX), Vice-Chair

Susan Kannarr (KS), Chair

Fall 2013 | p. 29

Support Staff Committee Meeting Minutes

Ann Marie Sweeney (PA) Vice Chair

Jamie Kruse (NE) Chair

Ronald Smith (LA) Vice Chair

Call to Order In the absence of the Chair Jamie Kruse the meeting of the Support Staff Committee was called to order by committee member Janice Gadd (UT). Attendance The following members of the committee were present: Janice Gadd (UT), Jay Braxton (VA), Phillip Cottingham (TX), Nathan Hatfield (VA), Kathryn Jackson (UT), Linda Tubbs (TX), Michelle Wright (VA) Other members/guests in attendance included Karen Wadsworth (President ASLCS), Lenore Naranjo (NM), and Angela Andrews (NCSL) Approval of Minutes Upon a motion by Jay Braxton (VA) seconded by Nathan Hatfield (VA), the minutes of the last meeting held April 20, 2013 during the Spring Meeting in Santa Fe, New Mexico, were approved.

Old Business

There was no old business.

New Business

Discussed many ideas for the setup/topics of the breakout sessions. It was decided to allow the facilitators to organize and conduct the sessions as they see fit.

Encourage participation in the Legislative Expo and have states bring items to display and share ideas.



Discussion of possible ideas/formation for the direction of the concurrent sessions. It was decided the outline Jamie Kruse (NE) provided the committee met with the committee’s approval.

Adjournment

Upon a motion by Linda Tubbs (TX), seconded by Michelle Wright (VA), the meeting was adjourned.


Kathy Jackson (UT)

Fall 2013 | p. 31

Technology Committee Meeting Minutes

Bonnie Alexander (ID) Vice Chair

David Byerman (NV) Chair

Dana Miller (MO) Vice Chair

Call to Order

The meeting of the Technology Committee was called to order by David Byerman (NV), Chair.

Attendance

The following members of the committee were present: David Byerman (NV), Chair, Bonnie Alexander (ID), Vice Chair, Dana Miller (MO), Vice Chair, Steve Arias (NM), Lee Cassis (WV), Brad Hendrickson (WA), Melanie Newby (VA), Denise Weeks (NC)

Other members/guests in attendance included Maryann Horch (VA) and Erica Manson (VA)

Approval of Minutes

Upon a motion by Steve Arias (NM), seconded by Bonnie Alexander (ID), the minutes of the last meeting held April 20, 2013, during the Spring Meeting in Santa Fe, New Mexico, were approved.

Old Business

David requested that the committee continue to encourage fellow ASLCS members to sign up for the social media roster. This can be found online at bit.ly/ASLCSSocialMedia Angela Andrews agreed to send an email invitation to the ASLCS ListServ just prior to the fall Professional Development Seminar.

The committee will be sponsoring two concurrent sessions for the 2013 PDS: “With Liberty and Accessibility for All?” and “If It’s Nice and Sunny Outside, Can I Still Save Files to ‘The Cloud?’” Both sessions are in the development process. Currently, the accessibility panel has only one confirmed participant. The committee discussed possible options for additional panelists, and discussed session content.

For the cloud session, David explained the concept of an interactive “cloud computing pop quiz” format, in which trending technology-related terminology would be revealed through audience participation. Committee members agreed to put together 2-3 minute presentations on technology-related topics in the weeks leading up to the PDS. Each question will test attendees’ knowledge of different technology-related



topics, and will lead into these “mini-presentations” on a variety of topics.

The ASLCS Technology Committee, at its April 20th meeting, referred to the ASLCS Executive Committee a proposal for the formation of a social media group for ASLCS members. David has requested to present a proposal for an invitation-only (“closed”) ASLCS Facebook page to the Executive Committee at its Thursday, August 15 meeting.

Bonnie Alexander had previously suggested setting up a web-link page on the ASLCS website of links useful for legislative clerks and secretaries. The committee agreed that including such a page would be helpful to ASLCS members. Bonnie agreed to create a list of relevant links and submit them to Angela Andrews.

Further discussion involved using Dropbox or Google Groups to serve as a file-sharing mechanism for ASLCS members. Several members of the committee indicated that Dropbox has already been utilized to share documents for the Legislative Administrator and other ASLCS publications, and that it would be helpful to create an official ASLCS referral system.

Adjournment

There being no new business to discuss, upon a motion by Denise Weeks (NC), seconded by Steve Arias (NM), the meeting was adjourned.


Dana Rademan Miller (MO), Vice-Chair

Fall 2013 | p. 33

Fact or Fiction

1. A bomb exploded in the Louisiana Senate Chamber, leaving a foreign object embedded in its ceiling. (Fact! Learn more about it by visi ng h p://house.legis.state.va.us/pubinfo/virtual%20tour/senate)chamber.htm.)

2. In 1907 mice set fire to the new Pennsylvania Capitol. (Fact! Mice gnawing on some matches that were kept in a desk drawer started the fire that caused $1,000 worth of damage.)

3. The House and Senate chambers in the North Carolina Capitol are now used only for ceremonial purposes. (Fact! In 1963 the State Legisla ve Building was completed and the General Assembly moved out of the Capitol.)

4. If a primary elec on for office (including Assemblyman and State Senator) results in a e, candidates in Nevada cut a deck of cards to determine the winner. (Fact! NRS 293.400 specifies that the Secretary of State determines the winner by lot, and in Nevada this is tradi onally done by cu ng a deck of cards. This happened most recently in 2010 in a race for County Commissioner in Nye County, just outside Las Vegas. Carl Moore drew a ten of clubs but that wasn’t quite good enough; incumbent Butch Borasky advanced to the general elec on with the queen of clubs.)

5. In a li le‐known ceremony, every member of the Nevada Senate, on the first day of each legisla ve session, spits into the pure silver “Nevada Senate Spi oon.” The spi oon hasn’t been emp ed in nearly 150 years. (Fic on! The “Silver State” has many fine legisla ve tradi ons, but this, blessedly, is not one of them.)

6. In Nebraska not every bill introduced during any given session is considered. (Fic on! By legisla ve rule, every bill introduced during any session must be heard by the assigned commi ee. The public must have an opportunity to express themselves at a regularly scheduled commi ee hearing. Each commi ee that is hearing bills must provide seven calendar days no ce as to the me and place of the hearing.)

7. In New Mexico, session was once delayed by 5 hours while a Na onal Guard Airplane was sent to collect a member who was in Phoenix, AZ on business. (Fact! During the 1997 Session, the New Mexico House of Representa ves had a call of the House. This means that every member that is not excused has to be present in the House Chambers before any further ac on is taken on any subject. One member was in Phoenix, Arizona on business and was not excused. A Na onal Guard Airplane was sent for that member and he was brought back to Santa Fe and the House Chambers. All this took about 5 hours.)

8. Arizona passed a bill that was never assigned to a commi ee and did not go through the Rules Commi ee. (Fact! During our session the Governor really wanted to adopt the Medicaid expansion, which our House and Senate Leadership did not want to do. The Governor joined with the Minority party (Democrats) and a few Republicans and formed a coali on and called a special session, in which they introduced bills, first read them but did not assign them to commi ee, made a series of mo ons to take them directly to Commi ee of the Whole and third reading. A similar process was done in the Senate. As far as it is known, Arizona has otherwise never passed a bill that has not gone through the Rules Commi ee. )

9. The tle of a member of the Wisconsin Assembly, is “Assemblyman” or “Assemblywoman". (Fic on! They are actually called “Representa ves”. )

10. The Illinois Senate had a Secretary who served for 55 years. (Fic on! James H. Paddock served from 1877—1933, a total of 56 years!)


Four ASLCS members: Pat Harris (AL), Russell Humphrey (TN), Jane Richards (AZ) and I a ended the Canadian Clerks at the Table Conference in Elk Ridge, Saskatchewan, July 29‐August 2, 2013. We flew into Saskatoon on Monday, then boarded buses for a 2 ½ hour ride to the Elk Ridge Lodge. While most of the United States was experiencing heat and humidity – it was a deligh ul me to be in Canada!

Approximately 78 par cipants, partners, and children were in a endance from Australia, Canada, the United Kingdom, and the United States. The conference was hosted by Greg Putz, Clerk of the Legisla ve Assembly of Saskatchewan. He and his staff did a fantas c job with every detail of the mee ng. The business sessions were very informa ve. There were 8 sessions: Youth Appearances Before Parliamentary Commi ees; Effec ve Ques oning Techniques for Commi ee Members; The Use of One‐Note for Precedents, Prac ce and Procedure; The Challenges of Independent and Independent‐Minded Members; Recogni on of Leader of the Opposi on; E‐pe ons; Distance Course on France‐Quebec Compara ve Parliamentarism; and A Manitoba Case Study in Procedural Tac cs and Dynamics were the topics. The format used for presenta ons by the CCATT for sessions is quite different than at ASLCS. The topics are formally presented o en in French and English (with interpreters) then followed by discussion among the group. On the last day of the conference the interna onal delegates have an open session for updates and comments from our associa ons or parliaments. Russell Humphrey talked about the upcoming ASLCS seminar in California and extended invita ons to a end. I informed the group of the recently established “Jane Richards Scholarship” for ASLCS members to par cipate in the Canadian American Exchange Program and stated Alabama, North Carolina, Tennessee, and Virginia are the states currently willing to host. I later learned that during the 2nd Session of CCATT Annual General Mee ng the Canadians established a commi ee to facilitate the coordina on of the Exchange Program on their side of the border.

The mee ng format for this conference provided me in the a ernoons for outdoor ac vi es to enjoy the cool Canadian weather. One a ernoon was spent on Hanging Heart Lakes. We saw moose, bears, loons, and elk while on a pontoon boat tour. We could also paddle off on our own in a kayak or canoe. Another a ernoon Pat, Russell, and I trusted Debbie Deller, Clerk of the Ontario Legislature, to be our tour director and boat operator on Lake Waskesiu. The lake was a bit choppy and we all returned to shore quite soggy. No, the Canadian lake water is not warm in August to this southern girl!

The food was delicious, the scenery unbelievable and the Canadian hospitality as always, was excep onal. I am fortunate and thankful I had the opportunity to a end another CCATT conference. I hope all ASLCS members will consider a visit to our northern neighbors…think about par cipa ng in the Exchange Program.

ASLCS Attendance at CCATT’S Conference By Denise Weeks

Fall 2013 | p. 35

Illinois

Both a Populist and a Republican House of Representa ves were seated in January 1893. Both were called to order and sent messages to the governor and Senate that they were ready to do business. They sat in the same chamber, but met at separate mes. The Populists (58 members) and the Republicans (65 members) both elected full sets officers. A number of contests were s ll being disputed when the legisla ve session began in January 1893. The Populist Governor and the Populist controlled Kansas Senate recognized the Populist House as the official body.

On February 14 the Populist clerk was arrested for contempt based on a complaint by the Republicans. The Populists locked the Republicans out of Representa ve Hall. The following morning, Republicans used sledgehammers to break down the doors of the chamber and expelled the Populists. A large force of guards was hired to keep the Populists out. The Governor called in mili a but most of them sympathized with the Republicans. The Populists agreed to conduct their business in a separate room while awai ng a ruling by the Kansas Supreme Court. The ruling, on February 25, was in favor of the Republicans, 2 to 1 along party lines. The Populists returned to the legislature a few days later and the session was completed on March 13. In the elec on of 1894 Republicans won all state offices.

(Informa on for this ar cle was accessed from the Kansas Historical Society website) Door to the House of Representa ves,

Kansas Capitol, (Kansas Historical Society, Created by W.F. Farrow)

A group of assistant sergeant at arms guarding the Republican House of

Representa ves. (Courtesy of Kansas Historical Society, Created by W.F. Farrow)

The Legislative War of 1893 Susan Kannarr


Dear Mr. Mason:

The Senate in my state is composed of 39 members. One member resigned his seat in the Senate following elec on to another office. Another member passed away. Certain measures, such as bills to levy taxes, cons tu onally require the affirma ve vote of two‐thirds of the elected members of each house of the legislature for passage. What is the requisite number of members for purposes of establishing a quorum, and what is the vote requirement for passage of ma ers requiring a two‐thirds vote before the body?

‐Two Short of a Full House Dear Two Short:

We would advise that you first examine your cons tu on, relevant jurisprudence and the rules of your chamber to determine if there are applicable provisions which address the requisite number of members for establishing a quorum and the vote requirement for passage of ma ers requiring a two‐thirds vote. Mason’s Manual sec on 501 provides the authority in those circumstances when the other three sources are silent or inexplicit on how one determines a quorum, as “a majority of the members remaining qualified”. Furthermore, sec on 501‐3 provides that compliance with a cons tu onal provision that fixes a quorum at a stated number is mandatory. Thus, if your cons tu on specifies a method for determining a quorum, your cons tu on controls; otherwise look to sec on 501 of Mason’s Manual.

With regard to the two‐thirds vote requirement, in the absence of any cons tu onal provision or relevant jurisprudence addressing this subject, the number of members required for a two‐thirds vote would also be based upon the total number of members remaining qualified. Be mindful of your cons tu onal requirements, for sec on 512 provides that when a two‐thirds vote is required for any purpose by a cons tu on or controlling provision of law, that vote must be obtained for the vote to be effec ve. Where your cons tu on requires two‐thirds votes of all members, even though there are vacancies, a vote equal to two‐thirds of the total membership is required. We encourage you to review Mason’s sec ons 501 and 512.

‐Mr. Mason

Send your parliamentary inquiries to [email protected]. The inquiries that are chosen for response will be

featured in an “Ask Mr. Mason” column in a future edi on of the Legisla ve Administrator. This advice column

can only be successful with your help. We would appreciate your inquiries and will do our best to answer them in

a manner that would make Mr. Mason proud.

Ask Mr. Mason… Any reference to Mason’s Manual of Legisla ve Procedure is to the 2010 edi on [hereina er Mason’s]

Fall 2013 | p. 37

Dear Mr. Mason:

The Governor vetoes a Senate bill and returns the bill to the Senate. The Senate overrides and sends the bill to the House. The House overrides by the required vote. The Speaker states the bill becomes law notwithstanding the Governor’s objec on. The majority leader moves to reconsider the vote by which the House overrode the veto and then to table the mo on to reconsider (the two mo ons together cons tute the “clincher mo on”) ‐ it is properly seconded and the mo on carries. Once the Speaker stated the bill became law is the mo on to reconsider in order? ‐Clinched in the House

Dear Clinched in the House:

Mason's sec ons 458 & 755‐1 both clearly state that the vote to approve notwithstanding the execu ve veto, whether affirma ve or nega ve, is subject to the mo on to reconsider. The mo on to pass notwithstanding the veto is a main mo on. The vote on this mo on should not be considered final and beyond reconsidera on un l the house taking the vote has messaged its result and transferred the instrument beyond that house's control.

The Speaker's statement is a mere announcement of the outcome of the vote and not a declara on of finality. The clincher mo on is the final ac on of the body and the transfer of the bill closes the door to the House's further ac on. We encourage you to review Mason’s sec ons 458 and 755. .

‐Mr. Mason

Ask Mr. Mason… Any reference to Mason’s Manual of Legisla ve Procedure is to the 2010 edi on [hereina er Mason’s]

Send your parliamentary inquiries to [email protected]. The inquiries that are chosen for response will be

featured in an “Ask Mr. Mason” column in a future edi on of the Legisla ve Administrator. This advice column

can only be successful with your help. We would appreciate your inquiries and will do our best to answer them in

a manner that would make Mr. Mason proud.


1973 — NCSL first formed

Year President Staff Chair

1975 Senator Kevin Harrington

Senate President

Massachuse s

Eugene Farnum

Director

Senate Fiscal Agency

Michigan

1975 ‐ 1976 Representa ve Tom Jensen

Minority Leader

Tennessee

Bonnie Reese

Execu ve Secretary

Legisla ve Council

Wisconsin

1977‐1978 Speaker Mar n Sabo

Minnesota

McDowell Lee

Secretary of the Senate

Alabama

1977‐1978 Senator Fred Anderson

Senate President

Colorado

Robert Herman

Special Asst. to the Speaker

New York

1978‐1979 Senator Jason Boe

Senate President

Oregon

Art Palmer

Ex. Director, Legisla ve Council Bureau

Nevada

1979‐1980 Speaker George Roberts

New Hampshire

David Johnston

Director, Legisla ve Services Comm.

Ohio

1980‐1981 Rep. Richard Hodes

Speaker Pro Tem

Florida

Patrick Flahaven


Minnesota

1981‐1982 Senator Ross Doyen

Senate President

Kansas

Robert Smar

Deputy Director, Gen. Assembly

New Jersey

1982‐1983 Asmblymn Wm. Passannante

Speaker Pro Tem

New York

Joe Brown


Florida

1983‐1984 Senator Miles “Cap” Ferry

Senate President

Utah

John La mer

Execu ve Director

Comm. On Interna onal Coopera on

Illinois

1984‐1985 Representa ve John Bragg

Deputy Speaker

Tennessee

Leo Memmo

Legisla ve Fiscal Analyst

Utah

1985‐1986 Senator David Nething

Majority Leader

North Dakota

Dale Ca anach

State Auditor

Wisconsin

NCSL Officers 1975 - 2013

Fall 2013 | p. 39



1986‐1987 Representa ve Irving Stolberg

Speaker

Connec cut

Sue Bauman

Execu ve Asst. to the Senate President

Kansas

1977‐1978 Senator Fred Anderson

Senate President

Colorado

Robert Herman

Special Asst. to the Speaker

New York

1987‐1988 Senator Ted Strickland

Senate President

Connec cut

John Andreason

Director, Legisla ve Budget Office

Idaho

1988‐1989 Senator Samuel Nunez, Jr.

Senate President Pro Tem

Louisiana

Be y King


Texas

1989‐1990 Representa ve Lee Daniels

House Minority Leader

Illinois

Patrick O’Donnell

Clerk of the Legislature

Nebraska

1990‐1991 Speaker John Mar n

Maine

William Russell

Chief Counsel

Vermont

1991‐1992 Senator Paul Burke

Senate President

Kansas

Terry Anderson

Director, Legisla ve Research Council

South Dakota

1995‐1996 Senator James Lack

New York

Alfred “Butch” Speer

Clerk of the House

Louisiana

1996‐1997 Representa ve Michael Box

Alabama

Russell T. Larson

Controller General

Delaware

1993‐1994 Senator Robert Connor

Minority Whip

Delaware

John Turco e

Joint PEER Commi ee

Mississippi

1992‐1993 Representa ve Arthur Hamilton

House Minority Leader

Arizona

Donald Schneider

Chief Clerk of the Senate

Wisconsin

1994‐1995 Representa ve Karen McCarthy

Missouri

Representa ve Jane Campbell

Ohio

Ted Ferris

Joint Budget Commi ee

Arizona


1973 — NCSL first formed


1997‐1998 Senator Richard Finan

President of the Senate

Ohio

Anne Walker

Chief Clerk of the House

Missouri

1998‐1999 Representa ve Dan Blue

Senior Majority Leader

North Carolina

Tom Tedcastle

Director of Bill Dra ing & General Counsel

Florida

1999‐2000 Representa ve Paul Mannweiler

Republican Leader

Indiana

John B. Phelps

Clerk of the House

Florida

2000‐2001 Senator Jim Costa

California

Diane Bolender

Director, Legisla ve Service Bureau

Iowa

2001‐2002 Senator Steve Saland

New York

Ramona Kenady

Chief Clerk of the House

Oregon

2002‐2003 Senator Angela Monson

Oklahoma

Gary Olson

Director, Senate Fiscal Agency

Michigan

2003‐2004 Speaker Mar n Stephens

Utah

Max Arinder

Execu ve Director, Legis. PEER Commi ee

Mississippi

2004‐2005 Delegate John Hurson

Maryland

Jim Greenwalt

Director, Informa on Systems

Minnesota

2005‐2006 Senator Steven Rauschenberger

Asst. Senate Republican Leader

Illinois

Susan Clarke Schaar

Clerk of the Senate

Virginia

2006‐2007 Senator Le cia Van de Pu e

Texas

Steve Miller

Chief, Legisla ve Reference Bureau

Wisconsin

2007‐2008 Representa ve Donna Stone

Delaware

Sharon Crouch Steidel

Director, House Informa on Systems

Virginia

2008‐2009 Speaker Joe Hackney

North Carolina

Gary VanLandingham

Director, Office of Program Policy Analysis and

Government Accountability (OPPAGA)

Florida


Fall 2013 | p. 41



2009‐2010 Senator Don Balfour

Georgia

Nancy Cyr

Legal Counsel

Nebraska

2010‐2011 Senator Richard Moore

Massachuse s

Tim Rice

Execu ve Director, Legisla ve Info. System

Illinois

2011‐2012 Senator Stephen Morris

Kansas

Michael Adams

Director, Strategic Planning, Senate

Virginia

2012‐2013 Speaker Terie Norelli

New Hampshire

Patsy Spaw


Texas

2013‐2014 Senator Bruce Starr

Oregon

Thomas Wright

Chief of Staff

Office of the Speaker of the House

Alaska


W hen I was asked to be a speaker for the Crash Course on Parliamentary Procedure session during NCSL’s 2013 Legislative Summit, I was pleasantly surprised. I have only served as the Pennsylvania Senate’s Secretary and Parliamentarian for a little more than a year and wondered what pearls of wisdom I could offer to my colleagues from across the country who have, for the

most part, been serving as parliamentarians for many years. Although I have been a lawyer for more than 19 years, my election as the PA Senate Secretary marked my first foray into the world of the legislative branch. This new role completely removed me from my comfort zone and I jumped right in and immersed myself in learning the ins and outs of the legislative process. After a whirlwind five-week training “course” with my predecessor, I was on my own. Now what? Even though we all know that legislative bodies are charged with, among other things, the responsibility for making laws, I had never given much thought, prior to becoming a parliamentarian, to the idea that parliamentary procedure lies at the heart of this legislative process. I knew I had to find our rules, learn them and become the expert that my members and their staffs expect me to be. So, I gathered our Rules, our precedent from the 1880s to the present, and the Mason’s Manual, rolled up my sleeves and got to work. The NCSL staff knew exactly what they were doing when they asked me to speak on the topic of why it is important to learn parliamentary procedure, because I had just spent the past year doing exactly that. And, I had taken what I learned and shared it with our new members and staff, as well as returning staff, during their training on the importance of parliamentary procedure in their work. It is critical for legislators and their staff members to understand the relevance of parliamentary procedure to their legislative work. That’s not to say that all elected members and all staff members must become parliamentary experts. Quite the contrary. I would offer, rather, that these individuals need to gain a big-picture understanding of the general parliamentary principles that are applicable to the legislative process. I make this statement with the caveat that, leaders and the staff who serve them, as well as caucus attorneys, must have a more detailed understanding of the rules of parliamentary procedure so that they can more effectively carry out their duties. For the rest of you, understanding the big picture will serve you well. In order to develop my training materials and talking points, I put on my law professor hat and put myself in the shoes of my “students.” I realized immediately that my audience likely was quite skeptical as to the need for understanding parliamentary procedure. I thought, if I can help them to understand why we have parliamentary rules, then surely they will understand why they need to learn these rules. It was this information – why we have parliamentary rules -- which became the substance of my training and of my presentation in Atlanta, and which I will briefly explain here. As you can imagine, there are many reasons why we have parliamentary rules, but in the interest of brevity I focused on only four. First, parliamentary rules establish order. We all know that rules in general establish order and that for any group of individuals to work together and get the job done, they must have an accepted way of doing things. For the legislative process, parliamentary rules do just that – they provide the procedural framework for the body to consider the issues that come before it and to resolve the disputes that arise. These rules should be thought of, not as rigid and inflexible and overly technical, but rather, as promoting order and openness and fairness in the legislative process.

WHY IS IT IMPORTANT TO LEARN PARLIAMENTARY PROCEDURE? By Megan Totino Consedine

Fall 2013 | p. 43

Illinois

Second, parliamentary rules provide balance in the legislative process. It is critical for members and staff alike to understand that every member is presumed to be the equal of every other member of the body, and that every member has rights which must be protected. Parliamentary rules protect these rights. They protect the right of the majority to have its way; they protect the right of the minority to have its say. Your understanding of these rights will guide your conduct throughout the legislative process, whether it is on the floor, in a committee meeting or elsewhere. Third, parliamentary rules stipulate the appropriate decorum for the body. It is critical for members and staff to fully understand what is acceptable behavior and what is not, and to act accordingly. Without these rules it would be a Herculean task to have meaningful deliberations on the issues before the body or to have orderly consideration of the day’s business. Fourth and finally, parliamentary rules help to prevent surprises. I am a realist; these rules will not eliminate all surprises, but I will take what I can get when we are in a heated debate on the Senate floor. Our session is televised and streamed live over the Internet. All members want to be and want to appear to be competent, zealous advocates for their constituencies. My experience has been that often I am consulted for an opinion before we go to the floor and that many times the issues upon which I opined were not raised on the floor. However, if these issues are raised then I am able to prepare and give guidance to my presiding officer, who can then make a thoughtful decision from the rostrum. As a practical matter, I offered two final pieces of advice. First, find your rules, read them and work to gain an overall understanding of the big parliamentary picture. Next, reach out to the experts in your caucus or institution when you have questions on parliamentary procedure. We are the experts. It is our job to help you do your job, so please ask for our assistance. Just remember, these rules are relevant to your work. They provide order and balance to the legislative process and your understanding of this will empower you to more effectively carry out your legislative duties.

Megan Totino Consedine being sworn in on June 27, 2012 with her son Jack and daughter Maura Grace.


State Trivia

Photo by Mick Bailey

Missouri House of Representa ves ‐Dana Rademan Miller

Following the drop of the Speaker’s gavel signaling adjournment on the final day of session, members of the

Missouri House of Representa ves toss remaining legisla on into the air—a gesture confirming that session

is truly “out” and interim for the members has officially begun. This tradi on proves that the Missouri House

will never truly be a “paperless” chamber!

Fall 2013 | p. 45

State Trivia

Florida Legislature's Sine Die the Dropping the Handkerchief ‐Diane Bell

The Chamber doors are opened on either end of the Capitol Rotunda where the Senate President and the Speaker can look down the "columned sea" of members, staff, lobbyists and other interested par es who are lined up on either side of the Rotunda to watch this me‐honored tradi on.

The House and Senate Sergeant‐at‐Arms stand in the center of the Rotunda between the House and Senate Chambers each holding a white handkerchief awai ng the presiding officer's signal. The signal is given when the President and Speaker gavel the adjournment of the regular session, "sine die". The Sergeants "drop the handkerchief" at the sound of the gavels.

The tradi on began in the "Old Capitol", or as it is now called the "Historic Capitol" when the President and the Speaker could not see when the other house had adjourned. This was caused by construc on over the years that added wings loca ng the Senate and House so far apart.

More years than not, this tradi on is carried out. There have been some years, as an example, when tension between the two houses or one house adjourning before the other has kept this from occurring. However, it is a celebrated tradi on that the public, members and staff look forward to each year.

Massachuse s Fish Tales ‐Steven James

It is widely believed among veteran House staff and long‐ me legislators that the head of the “Sacred Cod”, a 5

foot‐long wooden sculpture of a codfish that hangs above the House Chamber at the edge of the House Gallery, faces to the north when Democrats control the Chamber, as it does now, and to the South when the Republicans are in charge.

Prior to Thomas P. “Tip” O’Neill, Jr., former Speaker of the U.S.

House, being elected Speaker of the Bay State’s lower chamber in 1949, the Republican Party had controlled the House for many decades. Since none of the current staff or members pre‐date 1957, the legend of the head of the cod facing to the South under Republican leadership was assumed to be factual. A few years ago, however, the Office of the House Clerk collec vely purchased a print at an an que shop that depicts the House Chamber in the year 1898. One of the people shown on the House Rostrum in that print is Republican Speaker, John L. Bates. Interes ngly, the “Sacred Cod” is prominently displayed in the print as facing to the North not the South, thereby turning what was previously considered truth into myth.


NCSL—Atlanta, GA 2013

Fall 2013 | p. 47

Illinois

Capitol Domes Answers on page




Fall 2013 | p. 49

Illinois

Capitol Domes Answers on page



ASLCS 1943-2013 Committee Meetings

Fall 2013 | p. 51

Georgia Aquarium


ASLCS Mee ng Schedule

2013 ASLCS Professional Development Seminar

70th Anniversary Celebra on of ASLCS

Sacramento, California

October 9‐13, 2013

Fall 2013 | p. 53

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