The Secret to the Paperwork

8/2/2019 The Secret to the Paperwork

1/98

The Secret to the Paperwork A handbook detailing the 5 steps of a

Retail Report Of Sale ( ROS )

1. Acquisition2. Forms

3. Preparation4. Sales Event5. Processing DMV


2/98

Acquisition Drivers License of the Buyer Title of the Vehicle Acquisition Bill of Sale (must have one of following)

Reg. 262 Wholesale Report of Sale Rear of Title endorsement W/ Auction Receipt

Smog (Within 2 Years) Safety (Licensed Mechanic) Tri-Star Doc Prep Form


3/98

Acquisition Dealer License or Photo ID

Example of a New License and ID Card


4/98

Acquisition Dealer License or Photo ID

Example of a OLD License and ID Card

Acquisition


5/98

Acquisition Title of

Vehicle


6/98

Acquisition Reg.

262


7/98

Acquisition Wholesale

Report of Sale


8/98

Acquisition Rear of Title endorsement with the letter of

acquisition from the Auction


9/98

Acquisition Smog

(Within 2Years)


10/98

Acquisition Smog

(Within 2Years)


11/98

Acquisition Safety

Check (Licensed

Mechanic)


12/98

Acquisition Tri-Star Doc Prep

Miles Phone of Buyer

Taxable Sales Price Reg. Status Tri-Star Reg. Form County of Residence Sales Tax Rate Demand Title If yes, Statement of Facts Required Disclosure If yes, Statement of Facts

If sold Out of STATE How is vehicle delivered?


13/98

Acquisition TriStar

MotorsDoc

Prep


14/98

Acquisition TriStar

MotorsDoc

Prep

IMPORTANTTO GET REGSTATUSCORRECT!!!


15/98

Acquisition


16/98

Aquisition


17/98

Forms / AcquisitionThe process of preparing the necessary documents to perform a

proper Retail Report of Sale.

1. Statement of Facts (Optional) DMV Form

2. Buyers Guide (Required) Form 327 D (R/R)3. Tri-Star Form (Required)

Tri-Star Contract Prep Doc4. Blank Sales Contract (Required)

553 (R/R) Filled out according to Contract Prep


18/98

Forms / Acquisition5. Bill of Sale to Buyer (Required)

Reg. 262

6. Additional Acquisition Prep Quick Title 6A Broker Agreement 6B Reg. Form 6C

Delivery 6D Service Contract 6E Demand Title 6F


19/98

Forms / Acquisition7. New Plates Application

DMV Form If necessary8. Vehicle Verification

DMV Form If necessary9. Report of Sale (ROS) (Required)!

10. Flashers, License Plate Frames, ROS Holder


20/98

1. Statement of Facts MUST Disclose prior history if vehicle was:

RENTAL TAXI

INSURANCE SALVAGE REVIVED SALVAGE

CITY, COUNTY, STATE OR FEDERAL ORANY FORMER LAW ENFORCMENT

f


21/98

1. Statement of Facts Front Part 1

f


22/98

1. Statement of Facts Front Part 2


23/98

1. Statement of Facts Back Side 1


24/98

1. Statement of Facts Back Side 1

2 Buyers Guide (Required)


25/98

2. Buyers Guide (Required)


26/98

2.Buyers Guide Back Side


27/98

3.Tri-Star Form (Required)

Sales Price 5900

Document Fees MAX 45 45Smog Inspection MAX 50 50Taxable Sales Price (TSP) 5995County ________________Tax Rate 7.750%Sales Tax 465

Service Contract 0Broker Fee 0Total Sales Price 6460Transfer Fee (15/30) 30Expedited Processing Fee (0/30) 0Reg Tabs ___/___ Buyers Obligation ( Months ) 12 12Registration Fee ( ((TSP) X .022 + 60) X .40 ) 77 77Plates (0/16) 0Verification (0/50) 0

Delivery(MIN 100) 0

Total Official Fees 107Smog Certification 8Out The Door 6574

TriStar Motors LLC 2004Contract Prep

4 Blank Sales Contract (Required)


28/98

4. Blank Sales Contract (Required)

4 Blank Sales Contract (Required)


29/98




30/98


5 Bill of Sale to Buyer (Required)


31/98

5. Bill of Sale to Buyer (Required)


32/98

5. Bill of Sale to Buyer (Required)


33/98

6A. Quick Title


34/98

6B. Broker Agreement


35/98

6C. Reg. Form


36/98

6D. Delivery


37/98

6E. Service Contract


38/98

6F. Demand Title


39/98

7. New Plates Application


40/98

8. Vehicle Verification


41/98

9. Report of Sale ROS (Req.)

10 Flashers License Plate Frames


42/98

10. Flashers, License Plate Frames,

ROS Holder



43/98


ROS Holder



44/98


ROS Holder


45/98

Sales Event

1. Disclosures

2. Buyers Guide3. Sales Contract

4. Complete Reg. 2625. Complete ROS

6. Title7. Customer Signatures on 6A-E and/or New

Plates


46/98

Sales Event

8. Have Customer Initial Photo ID

9. Have Customer Initial Insurance Card If necessary or applicable

10. Take the CASH!11. Post ROS, Check Flashers, License Plate

Frames12. Take their Picture, Send B-day Card!

13. PULL THE TRIGGER!BANG!!!!


47/98

1. Disclosures Statement of Facts

Flood damage Revived / Salvage Vehicle

Prior Police or Taxi Lemon Law Buyback Repaired Frame Prior Lease / Rental

COPY GOES TO BUYER

l


48/98

1. Disclosures

Flood damage,Revived / Salvage

Vehicle, PriorPolice or Taxi,Lemon LawBuyback,Repaired Frame,Prior Lease / Rental

COPY GOES TO BUYER

1 Di l


49/98

1. DisclosuresWhen filling out anyStatements of Facts

are Filled in the Frontside must be filled inHERE

1 Di l


50/98

1. DisclosuresAny Disclosures MUSTbe entered on the BACKSIDE of the Statementof Facts

Military

Flood damageRevived / Salvage VehiclePrior Police or Taxi

Lemon Law BuybackRepaired FramePrior Lease / Rental

Dealer Contact INFO

2 B G id


51/98

2. Buyers Guide AS IS or

Warranty (NOT Service Contract!) Warranty must be included in price

Contact Information Name Phone

COPY TO BUYER!

2 B G id


52/98

2. Buyers Guide

COPY GOES TO BUYER

3 S l C t t


53/98

3. Sales Contract Minimum 3 Signatures

Must be licensed Where to complain

No-Cooling Off it is your car!

COPY TO BUYER

Insert Numbers


54/98

Insert Numbers

from Contract PrepForm HERE!


55/98

3 SIGNATURES!!

1. Seizure Notice

2. Complaint Notice

3. Trigger Point

Representative of the

Dealer

4 Complete Reg 262


56/98

4. Complete Reg. 262 Selling Price SAME as Taxable Sales Price

BEFORE TAX!! (See TriStar: Contract Prep) Buyer must have

California Drivers License Phone Number Signed power of Attorney

NO SCRATCH OUTS, WHITE OUTS,

ERRORS OR CORRECTIONS!!!!!!

4 Complete Reg 262


57/98

4. Complete Reg. 262

5 Complete ROS


58/98

5. Complete ROS If out of state Out of state in B/E box

If out of country Out of country in B/E If Owner No sales license needed and write

OWNER

5 Complete ROS


59/98

5. Complete ROS

If out of state Out

of state in B/E box If out of countryOut of country in B/E If Owner No saleslicense needed andwrite OWNER

5. Complete ROS


60/98

5. Complete ROS

6 Title


61/98

6. Title

6 Title


62/98

6. Title

7 Customer Signatures


63/98

7. Customer Signatures Customer SHOULD have Signed the following

documents Initials on Copy of Drivers License Statement of Facts Buyers Guide Sales Contract (3 signatures on Sales Contract)

8 Initial ID


64/98

8. Initial ID

Photo copy the ID and have the buyerInitial the Photo Copy.

9 Initial Insurance (Optional)


65/98

9. Initial Insurance (Optional)

10. Take the CASH!


66/98

10. Take the CASH!

11. Post ROS, Flashers, Frames


67/98

11. Post ROS, Flashers, Frames

12. Finalize Sale


68/98

12. Finalize Sale

13. Pull the Trigger!


69/98

13. Pull the Trigger!

Processing


70/98

g

1. Complete Doc Review

2. Check for Signatures3. Prepare Deposit

4. Prepare Checks DMV Board of Equalization

5. Send 5 Day notice to DMV6. Assemble Documents

Processing


71/98

g

6. Assembly of Documents

Check ROS Original Title or Dup. Title AQ Reg. 262 Buyer 262

Disclosures Smog Copy entire Packet (Stapled)

Processing


72/98

g Once you have assembled the packet of

documents and copied the entire packet andplaced it in the Jacket, Send proper paperwork

1.Complete Doc Review


73/98

p

2. Check Signatures


74/98

g

3. Prepare Deposit


75/98

p p

4. Prepare Checks


76/98

p

5. Send 5 Days Notice to DMV


77/98

6. Assemble Documents


78/98

Check


79/98

ROS


80/98

Title or Dup. Title


81/98

Back of the Title


82/98

New OwnerInformation

New Financingfor New Owner,

if none WriteNONE

DEALERINFORMATION

Aquisition Reg. 262


83/98


84/98

Smog


85/98

Example of a Copied Packet


86/98

Copy of Check on Top



87/98

Then a copy of the Title



88/98

Copy of theBack of theTitle



89/98

Next is the ROS



90/98

Then the

Transfer Form


91/98



92/98



93/98

Last is thecopy of theSmog

Filled JacketThe Filled jacket ith all the copies


94/98

The Filled jacket with all the copiesof the transaction now goes in youfile cabinet and the proper DMV

paperwork gets mailed to the DMV.REMEMBER to send the 5 daynotice, the check to the BOARD OFEQUALIZATION and thepaperwork and Check for the DMV

FINAL Dealer Check ListREQUIRED ELEMENTS OF SALE!


95/98

REQUIRED ELEMENTS OF SALE!Drivers License (keep a copy)Title or Duplicate Title (signed!)Acquisition Bill of Sale/AuctionSMOGSafetyDocument Prep Form (Tri-Star form)Registration Form (TSM)ROS (DMV)

FINAL Dealer Check List


96/98

OPTIONAL Additions!Disclosure / Statement of FactsQuick Title FormBroker Agreement

Demand TitleDelivery Request

Service Contract RequestNew Plates Application

Last things to Check


97/98

Vehicle Verification (REQ if Out of State)Check ROS again!Envelope to DMV (5 DAY)

Envelope to DMV (30 DAY)Certified Dealer Cover Sheet

Copies to JacketPat yourself on the back you have found

THE SECRET TO THE PAPERWORK

FINAL CHECKLIST


98/98

Date post:	14-Apr-2018
Category:	Documents
Upload:	norcalboy415
View:	219 times
Download:	0 times