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The Secret to the Paperwork A handbook detailing the 5 steps of a
Retail Report Of Sale ( ROS )
1. Acquisition2. Forms
3. Preparation4. Sales Event5. Processing DMV
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Acquisition Drivers License of the Buyer Title of the Vehicle Acquisition Bill of Sale (must have one of following)
Reg. 262 Wholesale Report of Sale Rear of Title endorsement W/ Auction Receipt
Smog (Within 2 Years) Safety (Licensed Mechanic) Tri-Star Doc Prep Form
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Acquisition Dealer License or Photo ID
Example of a New License and ID Card
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Acquisition Dealer License or Photo ID
Example of a OLD License and ID Card
Acquisition
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Acquisition Title of
Vehicle
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Acquisition Reg.
262
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Acquisition Wholesale
Report of Sale
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Acquisition Rear of Title endorsement with the letter of
acquisition from the Auction
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Acquisition Smog
(Within 2Years)
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Acquisition Smog
(Within 2Years)
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Acquisition Safety
Check (Licensed
Mechanic)
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Acquisition Tri-Star Doc Prep
Miles Phone of Buyer
Taxable Sales Price Reg. Status Tri-Star Reg. Form County of Residence Sales Tax Rate Demand Title If yes, Statement of Facts Required Disclosure If yes, Statement of Facts
If sold Out of STATE How is vehicle delivered?
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Acquisition TriStar
MotorsDoc
Prep
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Acquisition TriStar
MotorsDoc
Prep
IMPORTANTTO GET REGSTATUSCORRECT!!!
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Acquisition
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Aquisition
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Forms / AcquisitionThe process of preparing the necessary documents to perform a
proper Retail Report of Sale.
1. Statement of Facts (Optional) DMV Form
2. Buyers Guide (Required) Form 327 D (R/R)3. Tri-Star Form (Required)
Tri-Star Contract Prep Doc4. Blank Sales Contract (Required)
553 (R/R) Filled out according to Contract Prep
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Forms / Acquisition5. Bill of Sale to Buyer (Required)
Reg. 262
6. Additional Acquisition Prep Quick Title 6A Broker Agreement 6B Reg. Form 6C
Delivery 6D Service Contract 6E Demand Title 6F
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Forms / Acquisition7. New Plates Application
DMV Form If necessary8. Vehicle Verification
DMV Form If necessary9. Report of Sale (ROS) (Required)!
10. Flashers, License Plate Frames, ROS Holder
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1. Statement of Facts MUST Disclose prior history if vehicle was:
RENTAL TAXI
INSURANCE SALVAGE REVIVED SALVAGE
CITY, COUNTY, STATE OR FEDERAL ORANY FORMER LAW ENFORCMENT
f
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1. Statement of Facts Front Part 1
f
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1. Statement of Facts Front Part 2
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1. Statement of Facts Back Side 1
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1. Statement of Facts Back Side 1
2 Buyers Guide (Required)
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2. Buyers Guide (Required)
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2.Buyers Guide Back Side
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3.Tri-Star Form (Required)
Sales Price 5900
Document Fees MAX 45 45Smog Inspection MAX 50 50Taxable Sales Price (TSP) 5995County ________________Tax Rate 7.750%Sales Tax 465
Service Contract 0Broker Fee 0Total Sales Price 6460Transfer Fee (15/30) 30Expedited Processing Fee (0/30) 0Reg Tabs ___/___ Buyers Obligation ( Months ) 12 12Registration Fee ( ((TSP) X .022 + 60) X .40 ) 77 77Plates (0/16) 0Verification (0/50) 0
Delivery(MIN 100) 0
Total Official Fees 107Smog Certification 8Out The Door 6574
TriStar Motors LLC 2004Contract Prep
4 Blank Sales Contract (Required)
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4. Blank Sales Contract (Required)
4 Blank Sales Contract (Required)
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4. Blank Sales Contract (Required)
4. Blank Sales Contract (Required)
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4. Blank Sales Contract (Required)
5 Bill of Sale to Buyer (Required)
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5. Bill of Sale to Buyer (Required)
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5. Bill of Sale to Buyer (Required)
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6A. Quick Title
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6B. Broker Agreement
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6C. Reg. Form
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6D. Delivery
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6E. Service Contract
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6F. Demand Title
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7. New Plates Application
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8. Vehicle Verification
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9. Report of Sale ROS (Req.)
10 Flashers License Plate Frames
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10. Flashers, License Plate Frames,
ROS Holder
10 Flashers License Plate Frames
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10. Flashers, License Plate Frames,
ROS Holder
10 Flashers License Plate Frames
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10. Flashers, License Plate Frames,
ROS Holder
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Sales Event
1. Disclosures
2. Buyers Guide3. Sales Contract
4. Complete Reg. 2625. Complete ROS
6. Title7. Customer Signatures on 6A-E and/or New
Plates
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Sales Event
8. Have Customer Initial Photo ID
9. Have Customer Initial Insurance Card If necessary or applicable
10. Take the CASH!11. Post ROS, Check Flashers, License Plate
Frames12. Take their Picture, Send B-day Card!
13. PULL THE TRIGGER!BANG!!!!
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1. Disclosures Statement of Facts
Flood damage Revived / Salvage Vehicle
Prior Police or Taxi Lemon Law Buyback Repaired Frame Prior Lease / Rental
COPY GOES TO BUYER
l
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1. Disclosures
Flood damage,Revived / Salvage
Vehicle, PriorPolice or Taxi,Lemon LawBuyback,Repaired Frame,Prior Lease / Rental
COPY GOES TO BUYER
1 Di l
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1. DisclosuresWhen filling out anyStatements of Facts
are Filled in the Frontside must be filled inHERE
1 Di l
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1. DisclosuresAny Disclosures MUSTbe entered on the BACKSIDE of the Statementof Facts
Military
Flood damageRevived / Salvage VehiclePrior Police or Taxi
Lemon Law BuybackRepaired FramePrior Lease / Rental
Dealer Contact INFO
2 B G id
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2. Buyers Guide AS IS or
Warranty (NOT Service Contract!) Warranty must be included in price
Contact Information Name Phone
COPY TO BUYER!
2 B G id
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2. Buyers Guide
COPY GOES TO BUYER
3 S l C t t
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3. Sales Contract Minimum 3 Signatures
Must be licensed Where to complain
No-Cooling Off it is your car!
COPY TO BUYER
Insert Numbers
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Insert Numbers
from Contract PrepForm HERE!
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3 SIGNATURES!!
1. Seizure Notice
2. Complaint Notice
3. Trigger Point
Representative of the
Dealer
4 Complete Reg 262
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4. Complete Reg. 262 Selling Price SAME as Taxable Sales Price
BEFORE TAX!! (See TriStar: Contract Prep) Buyer must have
California Drivers License Phone Number Signed power of Attorney
NO SCRATCH OUTS, WHITE OUTS,
ERRORS OR CORRECTIONS!!!!!!
4 Complete Reg 262
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4. Complete Reg. 262
5 Complete ROS
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5. Complete ROS If out of state Out of state in B/E box
If out of country Out of country in B/E If Owner No sales license needed and write
OWNER
5 Complete ROS
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5. Complete ROS
If out of state Out
of state in B/E box If out of countryOut of country in B/E If Owner No saleslicense needed andwrite OWNER
5. Complete ROS
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5. Complete ROS
6 Title
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6. Title
6 Title
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6. Title
7 Customer Signatures
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7. Customer Signatures Customer SHOULD have Signed the following
documents Initials on Copy of Drivers License Statement of Facts Buyers Guide Sales Contract (3 signatures on Sales Contract)
8 Initial ID
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8. Initial ID
Photo copy the ID and have the buyerInitial the Photo Copy.
9 Initial Insurance (Optional)
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9. Initial Insurance (Optional)
10. Take the CASH!
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10. Take the CASH!
11. Post ROS, Flashers, Frames
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11. Post ROS, Flashers, Frames
12. Finalize Sale
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12. Finalize Sale
13. Pull the Trigger!
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13. Pull the Trigger!
Processing
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g
1. Complete Doc Review
2. Check for Signatures3. Prepare Deposit
4. Prepare Checks DMV Board of Equalization
5. Send 5 Day notice to DMV6. Assemble Documents
Processing
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g
6. Assembly of Documents
Check ROS Original Title or Dup. Title AQ Reg. 262 Buyer 262
Disclosures Smog Copy entire Packet (Stapled)
Processing
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g Once you have assembled the packet of
documents and copied the entire packet andplaced it in the Jacket, Send proper paperwork
1.Complete Doc Review
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p
2. Check Signatures
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g
3. Prepare Deposit
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p p
4. Prepare Checks
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p
5. Send 5 Days Notice to DMV
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6. Assemble Documents
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Check
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ROS
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Title or Dup. Title
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Back of the Title
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New OwnerInformation
New Financingfor New Owner,
if none WriteNONE
DEALERINFORMATION
Aquisition Reg. 262
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Smog
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Example of a Copied Packet
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Copy of Check on Top
Example of a Copied Packet
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Then a copy of the Title
Example of a Copied Packet
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Copy of theBack of theTitle
Example of a Copied Packet
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Next is the ROS
Example of a Copied Packet
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Then the
Transfer Form
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Example of a Copied Packet
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Example of a Copied Packet
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Last is thecopy of theSmog
Filled JacketThe Filled jacket ith all the copies
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The Filled jacket with all the copiesof the transaction now goes in youfile cabinet and the proper DMV
paperwork gets mailed to the DMV.REMEMBER to send the 5 daynotice, the check to the BOARD OFEQUALIZATION and thepaperwork and Check for the DMV
FINAL Dealer Check ListREQUIRED ELEMENTS OF SALE!
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REQUIRED ELEMENTS OF SALE!Drivers License (keep a copy)Title or Duplicate Title (signed!)Acquisition Bill of Sale/AuctionSMOGSafetyDocument Prep Form (Tri-Star form)Registration Form (TSM)ROS (DMV)
FINAL Dealer Check List
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OPTIONAL Additions!Disclosure / Statement of FactsQuick Title FormBroker Agreement
Demand TitleDelivery Request
Service Contract RequestNew Plates Application
Last things to Check
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Vehicle Verification (REQ if Out of State)Check ROS again!Envelope to DMV (5 DAY)
Envelope to DMV (30 DAY)Certified Dealer Cover Sheet
Copies to JacketPat yourself on the back you have found
THE SECRET TO THE PAPERWORK
FINAL CHECKLIST
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