T]RBAN SECTOR PLAI\NING & MANAGEMENT SERVTCES UrlrT (PRTVATE) LIMITED The Urban Unit Udan Seclor Planning & Manag€ment Services Uoit (Ad.) ttd. TENDER DOCUMENT HIRING OF INDIVIDUAL CONSULTANTS FOR INTEGRATED MASTER PLAN OF CHOLISTAN (Single Stage One Envelope) (Note: Procurement is done by Urban Unit in line with PPRA Rules 2014) s 503 - Shaheen Complex, Egerton Road, Lahore. Ph: 012-W205316-22 Fa,\: 042-35213459, web: $nrl.urbanunit.eo} ok Page I of 18 Tender #UUl202l-22lCl P- \
General:Time PeriodPlace ofExtension of Response TimeCancellation / Penalty of DelayPavment to the ConsultantsEstimated Budget:............Deduction of Taxes:
1..,
3.4.5.
6.1
8.
9.10.11.12.13.14.15.
J
J3
3
.,
4444445
5
5
5
5
Dispute:Eligibility & Evaluation CriteriaMethod for SelectionBid / Tender opening procedureOne person one bidContract PeriodDate of Submission / opening of bids: ..............
urban Sector Planning & Management Services unit (Pvt.) Limited (hereinafter refened to as
"The Urban Ilnit" or Client") invites sealed bids from eligible and experienced (hereinafier
refened to as "Bidder") for the specified job as per Annex-A (hereinafer refened to as
"services")-
TERMS & CONDITIONS
l. General:
l.l Any offer not received as per terms & conditions of the tender enquiry is liable tobe ignored. No offer shall be considered if:
a) it is received after the time and date fixed for its receipt
b) the offer is ambiguousc) the offer is received by fax or e-maild) the offer is from a black listed Individuale) offer received with shorter validity than requiredf) the offer is not conforming to terms of references indicated in the tender
documentg) any additional terms & conditions added by the bidderh) any conditional offeri) bid shall contain updated CV/Resume of the bidder (signed by the bidder on
each page). Bid shall also contain I (One) Passport size photogra.ph and a
financial bid/quote (as per format at Annex - B)
1.2
1.3
1.4
1.1
1.8
1.9
l.l0
t.51.6
Time Period:The bidder will have to start the services right after signing of agreement. Total duration
ofthe contracts for all Los is 6 Months. The response time for any query should never be
more than three working daYs.
Place of Senice:The selected consultants will work in Bahawalpur Division and at his/her home
office/Project Office in Lahore tentatively splitted equally. Positions for LOT# 9 would
entirely be based in Bhawalpur Division.
Extension of Response Time:In special circumstances. request for extension of response time may be considered by the
Competent Authority (Chief Executive Officer, Urban Unit) on the written request of the
Bid will remain valid for a period of 120 days from the date of opening the tender.
No change in price will be made in case of Pak rupees variation against US$ and
any other cas€ as may be.
The cover envelop must indicate particulars of tender, Lot# and date of opening.
The envelope must be properly sealed.
Bidders shall participate and bid for complete terms of references per LOT,mentioned at Annex-A.The bidder must attach a photocopy oftheir National Identity Card (CNIC).
Offered rates will be on the basis of complete TORs detailed per LOT at Annex-A
and shall be inclusive ofall applicable taxes.
Contract(s) will be awarded to Technically Responsive Highest Evaluated Bidder
by The Urban Unit after the approval ofCompetent Authority i.e. ChiefExecutiveOfficer of The Urban Unit.Urban Unit has the right to cancel this Tender or any Lot of this Tender at any
time without stating any reason.
All applicable federal and provincial taxes shall be deducted at the time ofpayment.Urban Unit has the right to ask for and check all original documents (as per
CV/Resume ofbidder) ofbidder at any stage ofthe Tender.
2.
3
4.
503 - Shaheen Cornplex, Egenon Road. t ho.e. Ph: 04.2'99205316'22
Fax: 042-35211459. Web: $\r$.lrbanunit.qor.oL
Page 3 of 18
A
Bidder/lndividual before the right time, who is authorized to either accept or reject therequest ofbidder without assigning any reason.
5.
6.
,f
Cancellation / Penaly ol Delay:4.1 The Services will be inspected by The Urban Unit through an authorized personnel
and will be rejected, if not found according to the given terms of references asmentioned in LOTs at Annex-A.
4.2 Bill deductions will be as per Annex-A in case of cumulative downtime in anycalendar month.
Payment to the Consuhants:Palrnents will be made through crossed cheque to the bidder upon acceptance ofDeliverables after 100% satisfactory services as per relevant TORs and approved byrelevant Team Lead. No payment will be made as advance. All applicable federal andprovincial taxes shall be deducted at the time of payment.
Estimated Budget:The Overall Total Estimated budget for this Tender is PKR I1.65 Million (inclusive of alltaxes). LOT wise breakdown ofoverall Estimated Budget is mentioned as Annex- A.
Deduction ol Taxes:Any axes (if applicable) will be deducted while making payment as per GovemmentRules / Instructions / Notifications.
Dispute:In case ofany dispute before or after the execution of contract, matter will be resolved asper PPRA Rules 2014.
8.
9.
10. El@biliry A Evoluation Criteria:
I 0. 1. Eligibility Criteria
The following Eligibility Criteria shall apply to EACH LOT:
NOTE: Bidders who are not eligible (do not pass the above eligibility criteria) shall becons idered as tec hn ically non-respons ive.
I 0.2. Eval ualion CriteriaThe following Evaluation Criteria shall apply to EACH LOT:
The bidder must have the minimum relevant academic qualificationmentioned
1 The bidder must have the minimum relevant experience mentioned
Sr.No.
Clause Marks
I
Number ofyears ofAcademic qualification:(Total 40 Marks)
20 Marks for 16 years education.30 Marks for l8 years education.40 Marks for PhDs.
Page 4 of 18
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IL
12.
13.
14.
Methodfor Selection:I I .l Quality and Cost Based Selection (E0 technical :20 financial) will be adopted.
I L2 The contract will be awarded to Technically Responsive Highest Evaluated Bidder.
Bid / Tender opening procedure:As per PPRA Rules 2014, single stage one envelope bidding procedure shall be adopted.
Following will be the steps.
a. The bid shall comprise a single package containing eligibility documents and
financial bid.b. The envelope shall be opened publically, lot wise.c. After the approval of overall evaluation by the approval authoriq', it will be uploaded
on PPRA website.
d. After the grievance period has passed, the contract will be awarded to TechnicallyResponsive Highest Evaluated Bidder.
One person one bid:One person may submit one bid for any single Lot. lfone person submits more than one
bid for any single Lo! the procuring agency shall reject all such bids. A person may bidfor more than one Lot however, no person will be awarded contract for more than one
Lot.
Contract Period:Contract time period for all Lots is 6 Months.
Note: Bidders must attach copies of required documents with annexures.
15. Date ol Submission / opening of bids:
Receipt of bids : 0o* JcPlc.,^\or, .2021 till I l:00 AMOpening of bids: 0crN 9-bfe-r- . 2021 at ll:30 AM at Committee Room of the Urban
Min. Qualilication Min, Experience D€liverable & Pavm€nt Estimated
Amotlnt(PKR)
meetings.
Preparing necessary presentationmaterials for meetings
Monitor and track project's progress andhandle any issues that arise.
Restructuring
Specialisr
. Development of organization standardoperating procedure.
. Updating ofCDA organogram.
. Understanding lhe institutional issues.
. Addressing institutional gaps through acomprehensive restructuring plan.
r Overview and developing approach ofChange Management / Assessment ofCapacity.
. Roadmap to implementation.
Master's Degree inHuman Resource
Management/MBA/Project
Management orr€lated discipline.
lnception Report (10%)Inirial Field Visir Report ( l0%)Situational Analysis Report and Way Forward (20%o)
Cost estimation and PCI preparation (40o/o)
Final Report (2oo/o)
t,350,000/-
A
6 Archaeology /Heritage
Specialist
Ensuring the Development ofArcheological Sector plan as detailed inTask No.2.7.
Study and mapping of the archeologicalsites in cholistan.Comprehensive Archeological SectorPlan for assessment, identification andconservation ofthe ofthe sites.
Proposal for archeological potential indifferent areas.
Coordinating with the local authorities forunderstanding further on archeologicalpotential.
Urban Sector Planning and Management Services Unit (Private) Limited, ("TheUrban Unit") a Company duly incorporated under the provisions of the CompaniesOrdinance 1984 (now Companies Act 2017), having its registered office at 503, 5s Floor,Shaheen Complex, Egerton Road, Lahore through its Chief Executive Officer (CEO) onbehalf of its Board of Directors (Hereinafter refened to as ..Client" or *the Urban Unit"which expression shall, where the context permits, includes its successors-in-interest andpermitted assigns)
AND
S. holding CNIC No. (hereinafterreferred to as the "Consultant" which expression shall, where the context so admits,includes its successor-in-interest and permitted assigns).
The Client and Consultant shall be iointly and individualll referred to as the "Parties" and"Partv" velv.
WIIER-EAS, the Client desires the Consultant to render the consultancy services as perthe "Terms ofReference and Scope of Services" defined in Annex-A attached herewith,
WIIEREAS the Consultants, have represented to the Client that they have the requiredprofessional skills and technical resources to render the consultancy services as per the"Terms ofReference and Scope of Services" defined in Annex-A attached herewith;
WHEREAS, the Consultant agrees to perform the consultancy services as per the ..Terms
of Reference and Scope of Services" defined in Annex-A attached herewith,
NOW THEREFORE this agreement witnessed and in consideration of the mutualcovenants contained herein, the Parties hereto do hereby agree, undertake and declare as
under:
I. INTERPRETATIONS AtrID DEFINITIONS:In this Agreement, unless the context otherwise requires:
l.
lt.nl.
words denoting the singular include the plural and vice versa;
reference denoting p€rsons include persons, companies, corporations and pa(nerships;references to a specified Article, Section, paragraph or Schedule shall be construed as
a reference to the specified Article, Section, paragraph or Schedule of this Agreement;and
503 - Shaheen Complex, Egerton Rod, t }or!.Fa\: 042-35213459,
316-22
Page 12 of 18
DRAFTCONTRACTFOR
INDTVIDUAL CONSULTAI\CY SERVICESTHIS CONTRACT for consultancy services (hereinafter referred to as the "Contract") is
entered on
\K-t
iv. reference to any statute, law, decree or regulation shall be construed as a reference to
such statute, law, decree or regulation as re-enacted, amended or extended from time
to time, and reference to any document (including this Agreement) shall be deemed to
include references to such document, as varied, supplemented or replaced from time to
time;
v. where an expression is defined, another part of speech or gtammatical form of that
expression has the corresponding meaning.
vi. 'Business day' means refers to the qpical hours in a day when normal business
operations take place, the working days would be from Monday to Friday in Pakistan
2. Services (D The Consultant shall perform the consultancy services as per the
"Terms of Reference and Scope of Services" defined in Annex-
A attached herewith (hereinafter refened to "the Consultancy
Services":
3. Term
(i0 The Client shall define the schedule/Timelines for Deliverables
for the Consultancy Services as per Annex A,
(iii) The Consultant shall keep the Client updated with delivery
reports of milestones achieved as per Annex A,
(iii) The Consultant shall .render the Consultancy Services and
submit to the Client the required work as and when necessary in
the form and within the time period agreed between the Parties
to this Contract (attached as Annex A).
The Consultant shall perform the Consultancy Services during the
period commencing to or any other
period as may be subsequently agreed by the parties in writing
4. Payment (i). Repo rtlService ased
(a) For the Consultancy Services rendered pursuant to Annex A. the
Client shall pay the Consultant an amount not to exceed 
