Technology in TrainingTechnology in Training

Trainers:Trainers: David LisaDavid LisaScherelene SchatzScherelene SchatzKaren VaiasKaren Vaias

Review of Previous LessonsReview of Previous Lessons

Lesson OverviewLesson Overview

In this lesson we will cover: In this lesson we will cover:

• Choosing the right technology for Choosing the right technology for your particular training needyour particular training need

• New technology toolsNew technology tools

• Giving old tools new purpose Giving old tools new purpose

ObjectivesObjectives

By the end of this lesson you will be able By the end of this lesson you will be able to:to:

• Maximize the effectiveness of Maximize the effectiveness of technology in training.technology in training.

• Incorporate new technologies into your Incorporate new technologies into your training.training.

• Employ technology in lab situations and Employ technology in lab situations and remotely.remotely.

Why use technology in Why use technology in training?training?

• Cheaper (no travel costs/time)Cheaper (no travel costs/time)

• ConvenientConvenient

• Formats appeal to different learning Formats appeal to different learning styles:styles:– Audio/ VisualAudio/ Visual– Hands-onHands-on– WrittenWritten

Don’t use technology if…Don’t use technology if…

• It doesn’t enhance learning.It doesn’t enhance learning.

• Students are not receptive to Students are not receptive to technology.technology.

• Setting is not technology friendly.Setting is not technology friendly.

Using Technology in the Using Technology in the ClassroomClassroom

What is PowerPoint?What is PowerPoint?

• Presentation SoftwarePresentation Software– SlideshowsSlideshows– Classroom presentationsClassroom presentations– DisplayDisplay

•Text, graphs, tables & chartsText, graphs, tables & charts

•Other imagesOther images

When to use PowerPointWhen to use PowerPoint

• Large groupsLarge groups– AuditoriumsAuditoriums

• DemonstrationsDemonstrations– Screenshots & GraphicsScreenshots & Graphics

• Graphic representations of dataGraphic representations of data– Charts, graphs & diagramsCharts, graphs & diagrams

Sample Slide with Graph

Images

Primary Sources

Biographies

Periodicals

Reference Books

Information taken from Information taken from http://www.ebscohost.com/thisTopic.php?marketID=6&topicID=5 12/15/08 12/15/08

Sample Slide with Flow chart

MasterFILETM

PremierBusiness Source

PremierMiddle Search

Plus

EBSCOhost

Sample Slide with diagram

• Many types

• Changes are easy!– More shapes– Different looks

Embed links and moreEmbed links and more

And now for a little And now for a little badbad PowerPoint… PowerPoint…

BADBAD Sample Slide with Data Sample Slide with Data

• Topics included in MasterFILETopics included in MasterFILETMTM Premier Premier– General reference informationGeneral reference information– Business (for different sizes of business and for business students)Business (for different sizes of business and for business students)– Health topicsHealth topics– Education Education

• For teachers K-12 to help them with lesson planning and other school related activitiesFor teachers K-12 to help them with lesson planning and other school related activities

– General science topics for teachers, students and moreGeneral science topics for teachers, students and more– Multicultural issues (articles, encyclopedia entries, data and more)Multicultural issues (articles, encyclopedia entries, data and more)

• Contents of MasterFILEContents of MasterFILETMTM Premier Premier– Almost 1,750 full text periodicalsAlmost 1,750 full text periodicals– 341,655 photos, maps and flags341,655 photos, maps and flags– 86,017 full text biographies86,017 full text biographies– 105,786 primary source documents105,786 primary source documents– 495 full text reference books495 full text reference books– PDF back files for many articlesPDF back files for many articles

• Designed for public libraries, but useful for schools and academic libraries Designed for public libraries, but useful for schools and academic libraries too.too.

Information taken from http://www.ebscohost.com/thisTopic.php?marketID=6&topicID=5 12/15/08Information taken from http://www.ebscohost.com/thisTopic.php?marketID=6&topicID=5 12/15/08

Use MasterFILE Premier toUse MasterFILE Premier to

• Topics included in MasterFILETopics included in MasterFILETMTM Premier Premier– General reference informationGeneral reference information– BusinessBusiness– Health topicsHealth topics– Education Education – General scienceGeneral science– Multicultural issuesMulticultural issues

• Contents of MasterFILEContents of MasterFILETMTM Premier Premier– Almost 1,750 full text periodicalsAlmost 1,750 full text periodicals– 341,655 photos, maps and flags341,655 photos, maps and flags– 86,017 full text biographies86,017 full text biographies– 105,786 primary source documents105,786 primary source documents– 495 full text reference books495 full text reference books– PDF back files for many articlesPDF back files for many articles

Tips and TricksTips and Tricks

•Organize firstOrganize first

•Use PowerPoint toUse PowerPoint to– Reinforce major pointsReinforce major points– Supplement your presentationSupplement your presentation– Provide visual supportProvide visual support

•Practice!Practice!

Tips and TricksTips and Tricks

•Use 6x6 rule for text:Use 6x6 rule for text:– 6 words per line6 words per line– 6 lines per slide6 lines per slide

•Keep it simple!Keep it simple!– 2-3 colors2-3 colors– Use Clip Art judiciouslyUse Clip Art judiciously

Printing Options: Handouts Printing Options: Handouts ViewView

Printing Options: Handouts Printing Options: Handouts ViewView

Printing Options: Outline Printing Options: Outline ViewView

Alternatives to PowerPointAlternatives to PowerPoint

•Apple Apple KeynoteKeynote– Application for MacintoshApplication for Macintosh– Less expensive than PowerPointLess expensive than PowerPoint– Can record narrationCan record narration

Alternatives to PowerPointAlternatives to PowerPoint

• Open Office Open Office ImpressImpress– Free!Free!– Very similar to PowerPointVery similar to PowerPoint– Download Open Office Suite to computerDownload Open Office Suite to computer– Few bells & whistlesFew bells & whistles

Alternatives to PowerPointAlternatives to PowerPoint

•SlideRocketSlideRocket – Free or monthly chargeFree or monthly charge– Create and store presentations onlineCreate and store presentations online– Strong on graphicsStrong on graphics

Alternatives to PowerPointAlternatives to PowerPoint

• Google Google PresentationPresentation– Free!Free!– Easy to useEasy to use– Features are limitedFeatures are limited– Presentations stored onlinePresentations stored online

Alternatives to PowerPointAlternatives to PowerPoint

• Zoho Zoho ShowShow– Free!Free!– Can be slowCan be slow– Features are limitedFeatures are limited– Presentations stored onlinePresentations stored online

Evaluating your Training Evaluating your Training SiteSite

Consider the following when Consider the following when training:training:

• EquipmentEquipment

• EnvironmentEnvironment

• AccessAccess

• VisibilityVisibility

Consider the following when Consider the following when training:training:

• What ifs: What ifs: – Equipment failureEquipment failure– Connectivity problemsConnectivity problems– Compatibility issuesCompatibility issues

• Plan backups!Plan backups!

Think about your audienceThink about your audience

• How many?How many?

• How old?How old?

• Cultural considerationsCultural considerations

• Physical limitationsPhysical limitations

• Interest in topicInterest in topic

What is a webinar?What is a webinar?

• Web based, interactive presentation, Web based, interactive presentation, lecture, or workshop transmitted via the lecture, or workshop transmitted via the internet. internet.

• Involve three methods of Involve three methods of communicationcommunication– PhonePhone– online presentationonline presentation– chat windowchat window

Advantages of WebinarsAdvantages of Webinars

• Cost effectiveCost effective

• ConvenientConvenient

• FlexibleFlexible

• High-touch, interactive experienceHigh-touch, interactive experience

Advantages of WebinarsAdvantages of Webinars

• Slides you can see while the speaker is Slides you can see while the speaker is talking talking

• Ability to ask questions of the speaker Ability to ask questions of the speaker

• Ability of the speaker to ask questions of Ability of the speaker to ask questions of the audience to assure comprehension the audience to assure comprehension

• Survey at the end of the presentation for Survey at the end of the presentation for feedback to improve your presentationfeedback to improve your presentation

How are webinars used?How are webinars used?

• Present information to a Present information to a geographically dispersed audiencegeographically dispersed audience

• Interact via a live discussion between Interact via a live discussion between an organizer and audience membersan organizer and audience members

Webinar Software VendorsWebinar Software Vendors

• iLinciLinc

• Citrix – GoToWebinarCitrix – GoToWebinar

• WebexWebex

• Microsoft Office Live MeetingMicrosoft Office Live Meeting

Setting Up a WebinarSetting Up a Webinar

• Know the dates and timesKnow the dates and times

• Toll-free number for participantsToll-free number for participants

• Set up the software to accommodate Set up the software to accommodate

• Set up registration form and Set up registration form and

e-mail messagese-mail messages

Leading the SessionLeading the Session

• Presenter can see the list of Presenter can see the list of participantsparticipants

• Participants see what is on Participants see what is on presenter’s screenpresenter’s screen

• Polling questions make the Polling questions make the presentation interactivepresentation interactive

Leading the SessionLeading the Session

• Survey evaluation is sent Survey evaluation is sent automaticallyautomatically

• Presenter receives statistical reportsPresenter receives statistical reports

Using ScreencastingUsing Screencastingto Create Tutorials andto Create Tutorials andRemote Learning ToolsRemote Learning Tools

What is Screencasting?What is Screencasting?

• Creating a digital presentation using Creating a digital presentation using computer screens combined with computer screens combined with narration.narration.

• Personalizing presentationsPersonalizing presentations– NarrationNarration– Manipulation of screensManipulation of screens– Live interaction with screens (ie. Live interaction with screens (ie.

Websites, PowerPoint presentations)Websites, PowerPoint presentations)

Camtasia Sample Tutorial Camtasia Sample Tutorial VideoVideo

Screencasting AdvantagesScreencasting Advantages

• Interaction involves the learner.Interaction involves the learner.

• Cause and effect demonstration.Cause and effect demonstration.

• Screencast can be repeated to learn Screencast can be repeated to learn the concept.the concept.

Screencasting AdvantagesScreencasting Advantages

• Screencasts can be posted on web Screencasts can be posted on web sites.sites.

• Screencasting formats are very Screencasting formats are very popular.popular.

Screencasting EssentialsScreencasting Essentials

• Personal ComputerPersonal Computer

• SoftwareSoftware– Camtasia StudioCamtasia Studio

• Headset with microphoneHeadset with microphone

• Screen contentScreen content– Web sites (Internet connection)Web sites (Internet connection)– PowerPoint presentationPowerPoint presentation– GraphicsGraphics

Screencasting EssentialsScreencasting Essentials

• Site to house video tutorialSite to house video tutorial– Independent web siteIndependent web site– YouTubeYouTube– Screencast.comScreencast.com

•(Show Screencast.com opening video from (Show Screencast.com opening video from website)website)

Time for a demonstrationTime for a demonstrationof Camtasia!of Camtasia!

ResourcesResources

• Screencast.comScreencast.com– Post your creations and share with others.Post your creations and share with others.

• Camtasia Studio 6Camtasia Studio 6– Techsmith.comTechsmith.com

• CamStudio (Open Source)CamStudio (Open Source)– Camstudio.orgCamstudio.org

• David LisaDavid Lisa– dlisa@njstatelib.orgdlisa@njstatelib.org

Technology FairTechnology Fair

• Sample the following technologies:Sample the following technologies:– Creating PDF’sCreating PDF’s– Using a Flickr accountUsing a Flickr account– Using a flash driveUsing a flash drive– Using Slideshare.netUsing Slideshare.net– Using a digital projectorUsing a digital projector– SnippySnippy– Setting up a webinarSetting up a webinar– Using a MacUsing a Mac

Time for an ExerciseTime for an Exercise

Discussion:Discussion:

Some Possible Uses for Some Possible Uses for Technology in Your LessonsTechnology in Your Lessons

SummarySummary

• You learned how to use technology in You learned how to use technology in training.training.

• You were exposed to technology you You were exposed to technology you might not have used before.might not have used before.

• You learned about technology as used in You learned about technology as used in labs and remotely.labs and remotely.

Coming up next…Coming up next…

• 5:30 – 6:30 p.m. - Dinner5:30 – 6:30 p.m. - Dinner

• 7:00 – 8:30 p.m. – Steve Garwood 7:00 – 8:30 p.m. – Steve Garwood Technology PresentationTechnology Presentation