7/31/2019 TX UMS Features

1/44

UMSX1EDUCATIONALSOLUTION

Automation for the Enterprise

7/31/2019 TX UMS Features

2/44

OUTLINE

OURVISION OURGOALS WHATISTHEUMSX1? WHATARETHEUMSX1BENEFITS? WHATDOESTHEUMSX1COVER? WHATARETHEUMSX1FEATURES? ADDITIONALUMSX1FEATURES UMSX1SYSTEMFEATURES HOWCANTHEUMSX1BEIMPLEMENTED? Q&A

7/31/2019 TX UMS Features

3/44

OURVISION

Enrichmentoftheeduca0onalexperienceofstudentsbyenhancing: Thequalityoflearning Theaccesstolearning Studentservices StudentengagementintheUniversitycommunity

Consistency&wideavailabilitytostudents,facultyandadministra0on.

Enhancementofcommunica0on,fosteringengagementinUniversitylifeandbuildingcommunity.

Construc0onofastreamlined,reducedpaperinforma0onprocessingenvironmentbasedonelectronicworkflowandhierarchiesbasedonassignedauthoriza0ons.

7/31/2019 TX UMS Features

4/44

OUR

GOALS ToallowtheUniversitytooperatemoreeffec0velyandefficientlybyprovidingmoreresponsiveservices&datatosupportaccountability.

TotransformtheuniversityworkflowintoInternetbasedopera0onsandservices,integrateddatabases,and

seamlessinforma0onsystemstobeavailableany0me&place.

Toprovideprogrammingsupporttokeepexis0nginforma0onsystemsviable&responsivetoneeds.

Toconsolidatestudentdata&informa0onintoacomprehensivedatabase,withsecureaccesscontrols,providinganintegratedviewofacompletestudentuniversityrela0onship.

7/31/2019 TX UMS Features

5/44

WHATISTHEUMSX1?

TechnologytodayisswiJlydevelopingleadingfirmsandbusinessestoengagewiththelatesttechnologies,toimprovequalityandincreaseproduc0vity.Processautoma0onisusedtodayindevelopingnewtechnologiestosupportpeopleandsystemsworkingtogethermoreeffec0vely,efficientlyandinnova0vely.

ITI,hasdevelopedanenterpriseonlinesystemen0tledasUniversityManagementSystem(UMSX1).TheUMSX1automatestheinternalworkflowproceduresofauniversityaswellastheinterac0onwiththestudentsandtheinstructors.

TheUMSX1allowsuniversi0estocreateamorestructuredorganiza0on,increasesthetransac0onhandlingcapacityandimprovesthesystemofinternalcontrol.

7/31/2019 TX UMS Features

6/44

7/31/2019 TX UMS Features

7/44

WHATARETHEUMSX1BENEFITS?

WhenemployeesareabletoshiKfocusfromeverydayandrounetasks,theycanbeerfocusonthestudentsandhowtoservethembeer.

BeerService

Duringthecourseofrunningaprocedure,UMSX1cankeeptrackofeveryoneinvolvedintheprocess.Duedatesarecarefullytracked.

Liability

ReduconTheUMSX1willhandlealldefinedbusinessrulesandregulaons&willrestrainallrequiredinformaontocorrectlyidenfyandclassifycasesandtakedecisionsaccordingly.

IncreasedPrecision

Usingaworkflowsystem,youcaneasilyintegrateyourworkflowprocesseswithremoteoffices,workathome

employees,businesspartners,andotherbranches.

Increased

CollaboraonUsingaworkflowsystem,youcanautomatemanyoftheroune,paperintensivetasksdonebystaffmembers.Evennewemployeescanbeproducvefaster.

ReduceLaborCosts

7/31/2019 TX UMS Features

8/44

WHATDOESTHEUMSX1COVER?

Forstudents:Easilyaccessed,mesaving,personalized,highqualityeducaon. Using the UMSX1, students do not need to go to the university to apply but rather apply

online.Asstudents, theycan remotelyaccess theUMSX1, noneed towait inlinetoregistertheircoursesorpaytheirtui0on.Theycancommunicatewiththeirinstructorsonline,viewtheirgradesandchecktheircurriculumstatusany0meandanywhere.

Forfaculty:Beerqualitycourses,directstudentinstructorinteracon,gradingaccuracy,easycoursecontentmanagement.

UsingtheUMSX1Facultycanoffermoreorganizedcourseshavingdirectstudentinterac0on.InstructorscanmanagetheircourseofferingsefficientlybyusingthecoursemanagementenvironmentprovidedbytheUMSX1.Bytakingtheinefficienciesoutofcoursedesignanddelivery,theUMSX1givesinstructorsmore0metoenrichtheircourses,buildtheirexper0se,andsupportstudentprogressandperformance.

Foradministrators:Acosteffecvepla_ormforimprovingqualityandreachingmorestudents. UMSX1reliability,scalability,openstandardssupport,andintegra0onwithleadingcampus

systemsensuressmoothimplementa0on,lowoverheadmanagement,troublefreegrowth,andthefastestpossiblereturnontheins0tu0onsinvestment.Plus,itsdataminingandrepor0ngcapabili0esallowtheadministratortoextractinforma0ontosupportinternallyandexternallydrivenini0a0ves,usageplanning,accredita0onprocesses,recruitmenttarge0ng,studentinterven0on,andmuchmore.

TheAcademicSolu7on:

TheAdministra7veSolu7on:

7/31/2019 TX UMS Features

9/44

UMSX1

Applicants

OnlineApplicaon

EntranceExams

Acceptance

Students

Registraon

Add/Drop

Curriculum

Payments

Grades

HomeworkUpload

InstructorEvaluaon

ExamDates

PeonSubmission

Faculty

ClassManagement

MyArchive

AendanceSheet

ClassForums

ClassFolders

Payroll

ContractFolder

PeonSubmission

Administraon

SemesterManagement

SystemManagement

Registrar

StudentAffairs

AcademicOffice

BusinessOffice

PeonManagement

Announcements

Reports&Stascs

Cerficaons

BlockageSystem

Others

CourseScheduler

ExamScheduler

OnlineSupport

Users&Permissions

UniversityCatalogue

OnlineLibrary

YearlyCalendar

JobVacancies

YearBook

RoomConsumpon

7/31/2019 TX UMS Features

10/44

WHATARETHEUMSX1

FEATURES?

ProspecveStudent

Management(ApplicantsManagement)

RegistraonSystem(DynamicCurriculumDisplay)

TuionManagement(Payments/Vouchers)

ClassRosterManagement

GradingSystem(Exams/Percentages/curving)

Aendance(StudentAendanceManagement)

InstructorArchive(HistoryofallInstructorclasses)

ClassFolder(Directoryforeachclass)

OnlineForum(Instructor/StudentInteracon)

HelpCenter(OnlineAssistance)

SemesterManagement(Duraon/PresetDates)

MetadataManagement(DataneededforUMSX1)

Homework(HomeworkUpload/Download)

StudentTranscript(Official/Unofficial)

RoomsManagement(AlluniversityRooms)

PermissionManagement(Granng&ProhibingAccess)

CourseOffering

Management

GraduaonManagement(Potenalgraduates)

UsersManagement(Student/Applicant/Faculty/Admin)

Student Faculty Administrator

7/31/2019 TX UMS Features

11/44

UMSX1

Features

ProspecveStudentsManagement(NewApplicantsStudents)

OnlineEntranceExams

Reservaon

UMSX1operatorwillsetthe

statusofthedocumentsandfeesasreceivedandthen

anotherautomatedemailwillbesenttotheapplicant

Theapplicantisnowabletochooseanentranceexamdateaspresetearlierbyuniversitystaffinsemestercreaon

procedure

OnlineResultsand

ApplicaonStatus

Theapplicantsresults

willbeenteredtotheUMSX1.

Basedontheresults,arejecon,acceptance,orcondionalacceptanceisgrantedtothestudent.

StudentacquirestheUniversityEmailandauniqueStudentID

Student

7/31/2019 TX UMS Features

12/44

UMSX1

Features

RegistraonSystem

TheregistraonsysteminUMSx1isagraphicaldisplayofallthestudentcurriculumfromapplicaontograduaon.ThismoduleistheGraphicalCurriculumDisplay(GCD)thatallowspermiedstudentstoregister,add/droporwithdrawtheircoursesonline.

Transaconflow:

TheGCDneedstheseng/presengofitsdynamicregistraonrules: Forexample:

o Remedial/PrerequisiteCourseso GradePointAverage(GPA)o MaximumCreditLoado Coursevs.StudentLevelo Coursereregistraonruleso Probaon,DoubleProbaon,&Suspensiono Crosscampusregistraono Exchangestudents

Registra0on Add/Drop Withdraw

7/31/2019 TX UMS Features

13/44

UMSX1

Features

TuionManagement

TheUMSX1willcalculatethetui0onaccordingto:o CreditPriceo CoursePriceo MajorPriceo StudentFinancialAid

Automa0ngvoucherpaymentscanbeusefulto

createrulesforblockingviewofgrades,registra0on

orothercontrolfeaturesrequestedbythe

university.

UMSX1calculatesthetui0on.

UMSX1willgeneratepaymentvoucherswithdue

dates.

Whenstudentpaysatthebankandits

statuswillautoma0callychangetopaid.

7/31/2019 TX UMS Features

14/44

UMSX1

Features

HelpCenter

The Help Center is used to assist all users of the UMS (mainly

students) in the usage of the UMS-X1, questions about information

in the UMS-X1(like grades), and any kind of support that needs

quick feedback.

The Help Center is used to assist the online Manuals provided forthe users incase they were found insufficient in some cases.

Queson ReceiveQueson

ReceiveAnswer Answer

Help

Center

?

7/31/2019 TX UMS Features

15/44

UMSX1

Features

StudentTranscript

Thestudentscanviewtheirofficialandunofficialtranscriptsfromtheiraccounts.

Thestudenttranscriptincludesthecurriculumofthestudent.Thestudentcanviewthecourses

registered,takenandremainingforgradua0on.Thetakencoursesareeitherpassedorfailed

withcorrespondinggrades(GPA).

Thestudentcantrackprevioussemestersfromhisaccount.

7/31/2019 TX UMS Features

16/44

UMSX1

Features

GradingSystem

Thegradingsystemallowstheinstructortosubmithiscourseexamseachwithapercentage&andanexamdate.Oncegradesareentered&confirmed,thestudentsareabletoviewtheirgradesfromthestudentpartoftheUMSX1.

Thegradingsystemallowsdifferentfunc0onali0esgovernedbytheuniversityrulesandregula0ons:

View/Editgradingsystem(includesaddingexamsandchangingpercentages)

Enter/Viewexamgrades

Curveexamgrades(linearnonlinearincremental)

Ignoreexampercentage

Formulacrea0on(usedformul0pleexamsofthesamepercentage)

7/31/2019 TX UMS Features

17/44

UMSX1

Features

ClassFolders

TheClassFoldersisanonlinedirectoryusingwhichaninstructorcanuploadanyfilethatwillbeaccessiblebythe

studentsregisteredinthatclass.Theinstructorcanupload

lectures,handouts,syllabus...Etc

TheClassfolderswillallowstudentsfromanywheretoaccess

theneededmaterialforstudy,enhancinglearningschemas.

InstructorArchiveTheInstructorArchive"containsinforma0onabout

theclassestaughtbythespecificinstructorin

previoussemesters.Theinstructorcanviewclassrosters,exams,theirdatesandpercentagesaswellas

thegradesofthestudentsforbackwardreference.

7/31/2019 TX UMS Features

18/44

UMSX1

Features

HomeworkManagement

Homework management module helps instructorsupload the homework and set a due date for homework

submission.

The student of this class will be able to access thehomework once it is uploaded and upload his homework

solution to this homework folder.The instructor will be able to view all studentsubmissions and grade the homework.

7/31/2019 TX UMS Features

19/44

UMSX1

Features

Aendance

Theinstructorcansetabsenceforstudentsbydate.

TheUMSX1cancalculatethetotalnumberofabsencesperstudentandtakeappropriateac0onsonce

maximumnumberofabsencesis

exceeded.

Thestudentaffairs,aswellasthe

studenthimselfareno0fiedbyemailatdifferentlevels.

ClassRosterManagement

Theclassrostergivesdetailsaboutthestudents

registeredinaclassaswellastheirstatuses(StudentID,FullName,Major,Status,Level,#ofAbsences,

CurrentFinalAverage).

7/31/2019 TX UMS Features

20/44

UMSX1

Features

OnlineForums

StudentscancommunicatewiththeirinstructorsthroughtheforumsbuiltintheUMSX1.

Therearethreelevelsofcommunica0oninsideeachforum:personal,private,andpublic.

7/31/2019 TX UMS Features

21/44

UMSX1

Features

PermissionsManagement

TheUMSX1isgovernedbyapermissionssystemsthatallowsusersaccesstospecifiedsec0ons,anddata,inacertain

branch.Forexample,auserXcanhaveaccesstoview

transcriptsofstudentsinBranchA,SchoolofEngineering

only.

ThePermissionManagementModuleisusedtoprovideamoresecureandprotectedsystem.

EachAdministratorwillbegivenspecificpermissionstoaccesstheUMSX1controlpanel.

EachAdministratorwillhavearole,andeachadminrolehastherighttoaccessspecificmodulesandevenpages.

Thepermissionmanagementwillallowdifferentcampusestohavelimitedaccessuponothercampusesinforma0on.

Thiswillbethehighlevelcontrolpaneloverallotheradministra0veaccess.

7/31/2019 TX UMS Features

22/44

UMSX1

Features

SemesterManagement TheSemesterManagementsec0onallowsthemanagementandcrea0onof

currentaswellasfuturesemesters.OncesetintheUMSX1,astudentcan

registerinFall,forSpringandSummer.Thiswillprojectthenumberof

students,offerings,etcoffuturesemesters.

Thestar0ngdate,endingdate,registra0onperiod,drop/addperiod,and

withdrawalperiodaresetinthissec0ontodefineauniquesemester.

DatarequiredbytheUMSX1arenotlimited.Informa0onalongwithapolicy

canbechangedany0mebytheuniversityITDepartmentorsystem

administratorwithoutaffec0ngtheflowoftheUMSX1.Themetadataforms

thebricksoftheUMSX1.Informa0onmanagedIncludes:

MetaDataManagement

Campuses

Schools

Majors

Courses

GEECourses

RemedialCourses

AdministratorRoles

PermissionFiles&Groups

Rooms

TickerAnnouncements InstructorEvaluaon Lists

7/31/2019 TX UMS Features

23/44

UMSX1

Features

RoomsManagement TheRoomManagementtoolfacilitatestheassignmentofeachcourse

offeringtoeachroom.Italsofacilitatesthesearchforanavailableroomata

certaindayatacertainperiodof0metoassignanewcoursewithouthaving

conflicts.

TheRoomManagementwillhelpinschedulingextrasessions,exams,and

willhelpfindanemptyroomatany0me.

TheCourseOfferingManagementtooldividescertaincourses

betweendifferentinstructorsintodifferentsec0onswith

differentpercentages.

Eachsec0onofthecoursecorrespondstoadifferentoffering

thatisunique.

Eachcourseofferinghasitsownclassroster,allowingdifferentstudentstobemovedfromoneofferingtotheotherby

changingthesec0on.

CourseOfferingManagement

7/31/2019 TX UMS Features

24/44

UMSX1

Features

GraduaonManagement

Gradua0onmanagementisatoolintheUMSX1thatallowstheuniversitytoiden0fypoten0algraduatesinadvance.Thetoolalsoallowsiden0fyingtheremainingrequiredcoursesforthosestudentstoallowthemtograduateasearlyaspossible.

UsersManagement TheUsersManagementtoolallowsthemanagementofdifferentusersoftheUMSX1.ThistoolisdividedintoApplicantManagement,StudentManagement,InstructorManagement,andAdministratorManagement.

Thistoolallowsyoutosearchforusers,tovieworeditinforma0on

aboutusersaccordingtotheirpermissions.

7/31/2019 TX UMS Features

25/44

AddionalUMSX1Features

Payroll The UMSX1 Addi0onal Features are addi0onal

modulesthatcanbeselectedtobeaddedtothe

basic UMSX1 to help automate many other

essen0aluniversityprocesses.

The addi0onal Features are not obligatory,

therefore can be chosen as addi0onal modules

uponrequest.However;theirpresencewillhelp

enhancemanyproceduresandcompletethefull

transforma0on of the university to an online

one.

DMS(DocumentManagementSystem)

ReporngEngine

BlockageSystem

BankIntegraonUMS-X1

Scheduler

PeonModule

NoficaonSystem

CourseCatalogue

OnlineLibrary

YearBook Skip

7/31/2019 TX UMS Features

26/44

AddionalUMSX1Features

Payroll

The payroll system automates the calcula0ons ofinstructors and staff salaries according to their

contracts, courses, and taxa0on system. The many

dependencies determining the salaries of add to the

complica0on of the procedure. The Payroll System,

integrated with the UMSX1, helps universi0es

centralizeallinforma0onrelatedtothosedependencies

andperformtherequiredcalcula0onsaccordingtothe

business rules of the university and the governmenttaxa0onsystem.

DMS(DocumentManagementSystem)

ReporngEngine

BlockageSystem

BankIntegraonUMS-X1

Scheduler

PeonModule

NoficaonSystem

CourseCatalogue

OnlineLibrary

YearBook Skip

7/31/2019 TX UMS Features

27/44

Documentsandfilesrelatedtostudents,instructors,aswell as administra0on need to be electronically

archivedtopreservecontent,context,andstructureof

records over 0me while maintaining reliability and

accessibility. Moreover, electronically archiving

documents alongwith a lileorganiza0onwide plan

ningwithcommitment isofgreataidtouserssharing

samefiles.Anadvisorcangobacktoviewastudents

transcriptwithouttheneedoftheregistrar.Moreover,theDMSlowerstheriskofpaperloseordestruc0on.

AddionalUMSX1Features

Scheduler

PeonModule

NoficaonSystem

CourseCatalogue

OnlineLibrary

YearBook

Payroll

DMS(DocumentManagementSystem)

ReporngEngine

BlockageSystem

BankIntegraonUMS-X1

Skip

7/31/2019 TX UMS Features

28/44

Therepor0ngenginecontrolsallthedatainthesystem.

Theusercanbuildhisownreportasmostappropriate

foracertaintaskorduty.Thereportswillaccessall

informa0oninUMSX1.Reportscanbesavedfor

futureusage,exportedtoexcel,emailed,andeven

sharedwithothers.

AddionalUMSX1Features

Scheduler

PeonModule

NoficaonSystem

CourseCatalogue

OnlineLibrary

YearBook

Payroll

DMS(DocumentManagementSystem)

ReporngEngine

BlockageSystem

BankIntegraonUMS-X1

Skip

7/31/2019 TX UMS Features

29/44

Theblockagesystemallowsthedifferentdepartments

oftheuniversitytoblockastudentsUMSX1account

forfinancial,academicoranyotherreasonaccordingto

theuniversitypresetpolicies.Theblockedstudentswill

notbeabletoperformsomepresetac0onssetforthe

blockage.

AddionalUMSX1Features

Scheduler

PeonModule

NoficaonSystem

CourseCatalogue

OnlineLibrary

YearBook

Payroll

DMS(DocumentManagementSystem)

ReporngEngine

BlockageSystem

BankIntegraonUMS-X1

Skip

7/31/2019 TX UMS Features

30/44

UMSX1BankIntegra0onconnectstheUMSX1toany

bank(s)toautomatethestudenttui0onfeespayment

procedures.Theintegra0onoftheUMSX1withbank(s)

willallowthestudentstomonitortheirpaymentsfrom

withintheUMSX1.Changesduetoregistra0onsand

add/dropwillautoma0callyupdatethestudenttui0on

fees.

AddionalUMSX1Features

Scheduler

PeonModule

NoficaonSystem

CourseCatalogue

OnlineLibrary

YearBook

Payroll

DMS(DocumentManagementSystem)

ReporngEngine

BlockageSystem

BankIntegraonUMS-X1

Skip

7/31/2019 TX UMS Features

31/44

TheschedulingmoduleworkswiththeUMSX1by

takingexpectedrequiredcoursesforthenextsemester

andproposesamplecourseofferingstotheacademic

directorupongiveninforma0on.Thescheduling

moduleshouldmaximizestaffandfacilityu0liza0on,

balancecourseofferingsacross0meandloca0ons,

controlinstructortraveland,ifappropriate,maximize

profitability.

AddionalUMSX1Features

Scheduler

PeonModule

NoficaonSystem

CourseCatalogue

OnlineLibrary

YearBook

Payroll

DMS(DocumentManagementSystem)

ReporngEngine

BlockageSystem

BankIntegraonUMS-X1

Skip

7/31/2019 TX UMS Features

32/44

ThePe00onModuleallowsstudentsandfacultyto

submitpersonalandglobalpe00onsthatareprocessed

usingtheautomatedprocessofthepe00oninthe

system.Administratorscreatethepe00onsdynamically

andaretheonestoapprove/rejectofthepe00onsas

theymovefromoneflowtoanother.Thepe00on

modulesimplifiespaperedpe00onsandhangingor

delayedpe00onsbytrackingeverythinginthelogging

systemofthepe00onmodule.

AddionalUMSX1Features

Scheduler

PeonModule

NoficaonSystem

CourseCatalogue

OnlineLibrary

YearBook

Payroll

DMS(DocumentManagementSystem)

ReporngEngine

BlockageSystem

BankIntegraonUMS-X1

Skip

7/31/2019 TX UMS Features

33/44

Theno0fica0onsystemisasmarttoolthatallowsthe

universitytopostonboth,studentandinstructor

sec0onsoftheUMSX1anyannouncementsand

no0fica0ons.

AddionalUMSX1Features

Scheduler

PeonModule

NoficaonSystem

CourseCatalogue

OnlineLibrary

YearBook

Payroll

DMS(DocumentManagementSystem)

ReporngEngine

BlockageSystem

BankIntegraonUMS-X1

Skip

7/31/2019 TX UMS Features

34/44

Thedynamicuniversitycatalogueextractsacademic

informa0onfromtheUMSX1andpoststhemdirectly

ontheuniversityswebsite.Thecoursecataloguecan

beupdatedfromtheUMSX1,andwillautoma0cally

takeeffectontheuniversitywebsite.

AddionalUMSX1Features

Scheduler

PeonModule

NoficaonSystem

CourseCatalogue

OnlineLibrary

YearBook

Payroll

DMS(DocumentManagementSystem)

ReporngEngine

BlockageSystem

BankIntegraonUMS-X1

Skip

7/31/2019 TX UMS Features

35/44

TheOnlineLibraryprovidesanonlinecatalogueofthe

universitylibrarybooks.Providesindexingand

searchingonallauthors,book0tles,edi0ons,ISBN..Etc

TheOnlineLibrarywillprovidethestudentwitha

capabilityoffacilita0ngresearchingthroughthe

librarysshelvesforthebooksandmagazinesyouneed

foryourprojects.

AddionalUMSX1Features

Scheduler

PeonModule

NoficaonSystem

CourseCatalogue

OnlineLibrary

YearBook

Payroll

DMS(DocumentManagementSystem)

ReporngEngine

BlockageSystem

BankIntegraonUMS-X1

Skip

7/31/2019 TX UMS Features

36/44

TheUniversityYearBookisanaddedvalueforthe

studentsintheuniversity.Itwillincludeallthestudents

registeredintheuniversity,thegraduatesoftheyear

andaltheuniversityac0vi0es.Thephotoswillbe

archivedandarrangedinalayouttobeprintedand

archivedonlineforstudentsearchlater.

AddionalUMSX1Features

Scheduler

PeonModule

NoficaonSystem

CourseCatalogue

OnlineLibrary

YearBook

Payroll

DMS(DocumentManagementSystem)

ReporngEngine

BlockageSystem

BankIntegraonUMS-X1

Skip

7/31/2019 TX UMS Features

37/44

UMSX1SYSTEMFEATURES

FullyCustomized StablePlaormRobustProcessing ScalableAccessibleusinganInternetBrowser

CentralizedInforma0onUserFriendlyEnvironment SearchCapabilityExporttoExcelPDF Integra0onwithBanks,Accoun0ng andotherRemoteSystems

EmailNo0fica0ons

7/31/2019 TX UMS Features

38/44

HOWCANTHEUMSX1BE

IMPLEMENTED?Customizaon

Tesng

DataMigraon

OnlineDeployment

Faculty/Student/AdministraonTraining

TheUMSX1edgereliesontotalcustomiza0on.

Thefirststeptoimplementa0ontomaketheUMSX1

youronlinemanagementsystemisthroughthe

customiza0onofthefollowing:1. DesignyourownLayoutDesignforthethree

separateUMSX1parts: StudentFaculty Administraon

2. CreatetheUMSX1RulesaccordingtoyouruniversityBusinessRules

3. ChoosetheAddi0onalFeatureswhichyouwouldlikeyourUMSX1toinclude

7/31/2019 TX UMS Features

39/44

7/31/2019 TX UMS Features

40/44

HOWCANTHEUMSX1BE

IMPLEMENTED?Customizaon

Tesng

DataMigraon

OnlineDeployment

Faculty/Student/AdministraonTraining

AJercustomizingtheUMSX1tosuiteyouruniversity,theDatawillbemigratedintothe

UMSX1.AdministratorscanmanagetheMeta

dataoftheUMSX1usingtheMetaData

ModuleprovidedbytheUMSX1: Campuses Schools Majors Courses GEECourses RemedialCourses AdministratorRoles PermissionFilesandGroups Rooms Honor/Disncon/ProbaonLists

InstructorEvaluaon Ticker Announcements Instructors Students/Applicants

7/31/2019 TX UMS Features

41/44

HOWCANTHEUMSX1BE

IMPLEMENTED?Customizaon

Tesng

DataMigraon

OnlineDeployment

Faculty/Student/AdministraonTraining

1.AJerMigra0ngallthedataneededbytheUMSX1,thesystemwillbenowreadyto

beu0lizedbythestudents,facultyandthe

administrators.

2. TheUMSX1willnowbereadyfordeploymentandtransforma0onofthe

universitymanagementtoanonline

managementsystem.

3. TheSystemcanbeaccessedin2ways:a. Throughindependentlinksforeach

sec0on.(Thestudentswillaccesstheir

throughtheStudentPart,thefaculty

willaccessthroughtheFacultyPart

andtheAdministratorswillaccess

throughtheAdminPart.)

b. Throughoneentrypointforallusers.

7/31/2019 TX UMS Features

42/44

HOWCANTHEUMSX1BE

IMPLEMENTED?Customizaon

Tesng

DataMigraon

OnlineDeployment

Faculty/Student/AdministraonTraining

1. TheUMSX1willhavecustomizedtutorialsexplainingthefunc0onalityofalltheop0onsintheUMSX1.

2. TheTrainingofthestudent,facultyandadministratorwillbedoneusingour

customizedtutorialsanddocumenta0onon

theusageofthenewonlineUMSX1system.

3. However,TheUMSX1HelpCenterwillbethefeedbackforallusersincasetheyencounter

anyproblem,oriftheprovided

documenta0onwasnotsufficienttoperform

acertainac0on.

4. SufficienttrainingwillbeprovidedtopeoplefromtheUniversityITdepartmentwhowouldbeabletotrainotheradministrators,

studentsandFacultyonusingtheUMSX1.

7/31/2019 TX UMS Features

43/44

7/31/2019 TX UMS Features

44/44