Update the 2000 Walker Study 05-07-13

8/10/2019 Update the 2000 Walker Study 05-07-13

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IV. Extraordinary Business

A. Employee Recognition: Marc Wiener, Interim Senior Planner

B.Community Recognition: Monterey County Short Documentary awardwinner, Molly Wolf

V. Announcements from Closed Session, from City Council Members and the

City Administrator.A. Announcements from Closed Session.

B. Announcements from City Council members (Council members may ask aquestion for clarification, make an announcement or report on his or heractivities).

C. Announcements from City Administrator.

1. Code Compliance update2. Community Planning & Building Director recruitment update3. Presentation of FY 2011-12 Draft Audited Financial Statements4.

Quarterly financial presentation

5. Present proposed 2013/14 budget for the June budget hearings

VI. Public Appearances

Anyone wishing to address the City Council on matters within the jurisdictionof the City and are not on the agenda may do so now. Matters not appearing onthe City Councils agenda will not receive action at this meeting but may bereferred to staff for a future meeting. Presentations will be limited to three (3)minutes, or as otherwise established by the City Council. Persons are notrequired to give their names, but it is helpful for speakers to state their names inorder that the City Clerk may identify them in the minutes of the meeting.Always speak into the microphone, as the meeting is recorded. The CityCouncil Chambers is equipped with a portable microphone for anyone unableto come to the podium. Assisted listening devices are available upon request ofthe City Clerk. If you need assistance, please advise Heidi Burch as to whichitem you would like to comment on and the microphone will be brought to you.

VII. Consent Calendar

These matters include routine financial and administrative actions, which areusually approved by a single majority vote. Individual items may be removedfrom Consent by a member of the Council or the public for discussion andaction.

A. Ratify the minutes for the Special Budget meeting on March 19, 2013. (1)

B. Ratify the minutes for the regular meeting of April 2, 2013. (3)

C. Ratify the bills paid for the month of April 2013. (11)

D. Receive Monthly Fire and Ambulance reports. (17)


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E. Consideration of a Resolution accepting a donation of $3,000 from the BarnetSegal Charitable Trust for Ocean Avenue landscaping and Devendorf Parkimprovements. (25)

F. Consideration of a Resolution adopting compensation changes for the City ofCarmel-by-the-Sea Ambulance Paramedic/Firefighter employees. (28)

G. Receive FY 2011-12 Draft Audited Financial Statements by Joe Arch, CPA,JJACPA, Inc. (34)

H. Authorize the City Administrator to execute an agreement with WalkerParking Consultants to update the 2000 Walker study. (35)

I. Consideration of a Resolution to enter into a Memorandum of Understandingwith Monterey County Free Libraries to offer literacy services at HarrisonMemorial Library. (43)

J. Consideration of a Resolution amending City Council Policy C95-07

regarding the display of banners on public property for community events.(47)

VIII. Orders of Council

A. Update on water supply projects and California Public Utilities Commission(CPUC) process. (56)

B. Approval of the annual Hospitality Improvement District (HID) report andannual Council review of the assessment. (57)

C. Receive the Draft Request for Proposals (RFP) for Solid Waste, Recycling

and Organics Collection Services and provide comments on the RFP to theMonterey Regional Waste Management District. (60)

D. Consideration of an Ordinance amending Municipal Code Section 9.16allowing for the playing of musical instruments and other live entertainmentwhere alcoholic beverages are sold or served. (Second reading) (123)

E. Consideration of an Ordinance amending Municipal Code Section 6.08 toallow for the keeping of chicken hens on properties in the R-1 District in theCity of Carmel-by-the-Sea. (Second Reading). (130)

IX. Future Council Agenda Items

A. Receive the Council agenda forecast. (136)

X. Reconvene to Closed Session Continued from May 6, 2013 Session

XI. Announcements in Open Session (if any)


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XII. Adjournment

The next meetings of the City Council will be:

Council Workshop: 5:30-6:30 p.m.Monday, June 3, 2013Council Chambers

Regular Council Meeting 4:30 p.m.Tuesday, June 4, 2013Council Chambers

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device forthe Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.

Any writings or documents provided to a majority of the City Council regarding any item on this

agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east

side of Monte Verde Street, between Ocean and Seventh Avenues, during normal business hours.


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City Council

Agenda Item Summary

Meeting Date: 7 May 2013

Prepared by: Michael Calhoun,

Public Safety Director

Name

Authorize the City Administrator to execute an agreement with Walker Parking Consultants to

update the 2000 Walker study.

Description

n 1999, the City o Carmel-by-the-Sea parking 2000 committee, and Schlumberger North

America commissioned Walker Parking Consultants to study the feasibility o installing multi-space

meters in downtown Carmel.

January 21, 2000, Walker consultants prepared a multi-space meter parking study for the City o Carmel

by-the-Sea, examining the feasibility

o

introducing fee-based parking to the downtown parking district.

Since the 2000 Walker Study, pa id parking stations were installed at the Sunset Center north lot and bus

zone. Fee base parking, however, was not installed in the downtown area.

The City Council has adopted key goals and initiatives for 2013 which include updating parking

management plans and studies to consider parking polices in 2013 and potential modifications in 2014.

The purpose

o this agreement is to update the existing Walker 2000 study and develop a set o

comparative data and facts the City Council can use to develop parking management goals. The Walker

information in conjunction with the comparative data and community data gathered will enable the City

to update the City's parking management plan and use o technology, and develop overall parking

recommendations for a more efficient program that is more effective in serving visitors, residents, and

business owners.

Overall Cost

The Walker Study parking proposal is estimated to cost about 27,100.00, which is

recommended for funding for fiscal year 2013-14 within the 2013-2018 Capital Improvement Program.

The current year budget for professional studies has available funds for this contract work and as a result,

staff recommends utilizing Fiscal year 2012/

3

funds to proceed with the work .

Staff Recommendation Staffrecommends that Council authorize the execution o the agreement.

Important Considerations

Pursuant to the California Environmental Quality Act (CEQA), an updated

parking study will be required to assess the environmental impacts associated with the project.

Decision Record

N/A

Reviewed

by

d m i n i s t r a t o r Date


6/1236

CITY OF CARMEL BY THE SEA

CITY COUNCIL

RESOLUTION 2013

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

CARMEL BY THE SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AN

AGREEMENT WITH WALKER PARKING CONSULTANTS TO UPDATE THE 2000 WALKER

PARKING STUDY.

WHEREAS, in 1999, the City of Carmel parking 2000 committee, and Schlumberger North

American commissioned Walker Parking Consultants to study the feasibility of installing multi space meters

in downtown Carmel; and,

WHEREAS, the 2000 Walker Study was completed and recommended fee-based parking in the

downtown district. Paid parking stations were installed at the Sunset Center north lot and bus zone. Fee base

parking, however, was not installed in the downtown area; and,

WHEREAS, The City Council has adopted key goals and initiatives for 2013 which include updating

parking management plans and studies to consider parking policies in 2013 and possible modifications in

2014; and,

WHEREAS, the updated study will focus on parking in the central area of the Downtown district; and

enable to City to update the City s parking management plan, use of technology, and

de

velop overall parking

recommendations for a more efficient program.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF

CARMEL-BY-THE-SEA does hereby:

Authorize the City Administrator to execute an agreement with Walker Parking Consultants to

update the previous 2000 Walker study.

PASSED AND ADOPTED BY TH CITY COUNCIL OF THE CITY OF CARMEL-BY-THE EA

this 7th day ofMay 2013 by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES:

COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: SIGNED,

Heidi Burch, City Clerk JASON BURNETT, MAYOR


7/1237

W LKER

P INGCONSUL TS

April 11, 2013 - Updated

Police Chief and Public Safety Director Michael Calhoun

City

of

Carmel-by-the-Sea Police Department

P.O. Box

600

(Southeast Junipero and Fourth Avenue)

Carmel, California 93921

Re: Draft Proposal for Parking Study Services

Downtown

Parking

Analysis

nd Parking

Recommendations

Carmel-by-the-Sea California

Dear Chief Calhoun:

135 Main Street, Suite 1030

San

Francisco, CA

94105

Voice: 415.644 0630

Fax: 4 I 5 644 0637

www.walkerparking.com

Walker

Parking Consultants (Walker} appreciates the opportunity to provide continued parking

solutions for

the

City

of

Carmel-by-the-Sea. Based on our conversations over

the

past several

years,

we

understand that

the

City

seeks

to move forward with an update to

the

parking study

Walker

prepared in

2000

.

As

the

largest and most comprehensive parking consulting firm in

the

nation,

Walker

Parking

Consultants ( Walker ) is uniquely positioned

to

provide

the

City

of

Carmel-by-the-Sea with

expertise in all areas

of the

project scope, including

the

analysis and quantification

of

parking

issues

in your downtown area and an examination of management and technical solutions and

outreach to the public

in this

area.

The following proposal is based on our current understanding

of

the project and covers our scope

of

services, professional fee and project schedule.

PROJECT UNDERST NDING

In 1999 the

City

of

Carmel-By-The-Sea's Parking

2000

Committee,

and

Schlumberger North

America commissioned

Walker

Parking Consultants

to

study the feasibility

of

installing multi-space

meters in downtown Carmel.

At the time

of

the study, all on-street parking

in the

downtown area was free and most spaces

were limited

to

90 minute parking during business hours. Most

of the

on-street spaces were at or

near capacity between

the

hours

of :00

a.m. and

5:00

p.m. This problem was partially

the

result

of

employees parking in the on-street spaces before

businesses

opened and moving their

cars every

90

minutes (or whenever an enforcement officer was

seen

marking tires).

M:

\Proposals \4.Studies \Government\City

Calhoun_20 130411 Updated. doc

o

Corme/\Carme/_20

3

\LTRProposoi_DirectorMike


8/1238

W LKER

P R IN CONSULT NTS

Chief Mike

Ca

lhoun

Propo

sa

l for Parking Study Update- City of Carmel by-the-Sea

Apri

l 1 1 20 13 Updated

Page

2 of 6

The

parking study, submitted

in

January

of 2000

recommended the implementation

of

a paid

parking program enforced through the

use

of

multispace meters in the downtown area. The

purpose

of

the recommended policy was to increase the availability

of

parking spaces for visitors,

provide visitors flexibili ty in their length

of stay

in

the downtown, and encourage employees to

park in peripheral areas in order to make more spaces available for customers. Since the time

of

the study, parking meters have been installed in the Sunset Center area and the City s

bus

zone.

They were not, however, installed in the central Ocean Avenue area although time limits have

increased downtown to two hours and parking enforcement now

uses

AutoView license plate

recognition technology in order to enforce the time limits.

The

City is interested in updating the 2000 study in

order

to quantify current parking conditions

and receive updated recommendations based on current conditions, technologies and

management practices .

The

focus

of

the study

is

on

the

central area

of

downtown, along

Ocean

Avenue. The City plans to

use

the updated information to increase drivers satisfaction and update

the City s existing parking enforcement technology. Overall the City is seeking recommendations

for a more efficient parking system that

is

more effective in serving visitors, residents and business

owners.

We

note that in our experience increasing the cost

of or

implementing paid parking requires

significant stakeholder outreach, education and discussion.

While we

have not included a specific

number

of

stakeholder meetings in our proposal, we suggest that, whether with or without Walker

in attendance, the City be prepared to meet with stakeholders multiple times regarding this

subject.

Based on our overall understanding

of

the project,

we

propose

th

e following scope

of

services.

S OPE O SERVI ES

1. Meet with City staff to finalize project parameters and obtain data on the project areas,

including occupancy and revenue statistics that may exist from the previous 24 months,

background materials, and other pertinent information to the extent available.

2 . Update parking inventories in a study area defined by the central area of Downtown,

located between Fourth and Eighth Avenues, Casanova and

Jun

ipero Streets. Inventories

will

follow the methodology used in the earlier study and will include information on

parking rates, time restrictions, and hours of operation where applicable. The Sunset

Center

and Bu

s Zone were included in the 2000 study, but will

ot

be included in the

update as

th

ey have been metered since the 2000 study.

The

Vista Lobos lot will also

ot

be included.

3. As the central area

of

Downtown is the focus

of

the study, conduct occupancy counts

within central area on one weekday at the same times that on treet counts were

conducted in the ini tial study,

11

:00 am, 2:00 pm and 5 :00 pm unless d ifferent times are

identified

by

City staff

as

peak hours.

4. Within

the central area

of

downtown, perform occupancy counts during one weekend

day


9/1239

W LKER

PARKI

N

CON

SU

L

NTS

Chief Mike Cal

houn

Prop

os

al

fo

r

Parkin

g Study Update

City

of Carmel-by

-the

-

Sea

April 11

20

13 - Updated

Page

3 of 6

for the area based on consultation with City staff. We note that weekend counts were not

performed in the

2000

study. However we believe that parking demand may be

significantly different on weekends and that quantifying that demand would be informative

for the purposes

of

the study.

5. Prepare the results of the inventory and occupancy surveys from the items above - the

baseline conditions - in graphic and tabular form quantifying

and

analyzing the overall

existing conditions for the study and identifying areas of impacted utilization.

6 . Use data provided by the City through its license plate recognition system LPR) in order to

inform an analysis of parking lengths of stay and turnover

in

the area.

7. Survey three comparable cities regarding their parking fees time limits and policies for

short term and employee parking.

8 .

Make

recommendations regarding wh i

ch

parking management techniques and best

practices would most effectively manage parking spaces within the study area includ ing

parking pricing policies.

9 . Discuss existing parking technology used to manage on-street parking spaces from pay

stations to enforcement technologies and occupancy monitoring systems and make a

preliminary recommendation regarding an appropriate technology for managing parking

in the downtown area.

10 .Provide a cost estimate for the installation implementation and operation of the

recommended technology.

11 .Use the results of the aforementioned tasks to make prel iminary projections regarding the

expected revenue impacts

of

the

parking management recommendati

ons

most notably

any

recommendations

to

implement paid parking

in

the downtown area.

1

12. Prov ide a draft report which combines the findings recommendations and conclusions

from the tasks above to City staff into comprehensive parking recommendati ons for

Downtown Carmel.

13.

Meet

with Ci ty staff via teleconference to present recommendations

and

receive comments.

14. Receive one set of written consolidated comments from City staff.

15 .Submit a final report to the City.

S HEDULE

We

anticipate that we will be able to deliver a Draft Report within eight

8)

weeks of a mutually

agreed upon start date.

We

note that preliminary revenue projections are for planning and policy purposes only and should not

be used in financial documents or to obtain financing .


10/1240

W LKER

PR NG CONSUL NTS

PROFESSION L

F

Chief M ike Calhoun

Prop

osal for

P

arkin

g St

udy

Update- City

of

Carme

l

-by-the-Sea

April 1 1 20 13 - Updated

Page

4 of 6

We propose to perform the above basic Scope of Services for a lump sum of Twenty Three

Thousand Five Hundred Dollars ( 23,500) plus reimbursable expenses basis. Based on our

experience with studies of similar nature, we suggest you budget

1

,900 for expenses.

Our proposed fee includes one (1) meeting with City staff in Carmel and assumes a total

of

two

visits to the City including field work (the field work requiring a multiple-day visit . Any additional

meetings requested by

the

City can be provided at

the

rate of

1

,

700

.

00

per meeting plus

expenses. All other terms and conditions shall

be

in accordance with the attached

Walker

General Conditions

of

Agreement for Consulting Services.

We are very enthusiastic to continue our services to the beauti ful City of Carmel-by-the-

Sea

and

look forward to providing you with excellent service . If you need add itional information, or if you

have questions on

the

information presented in this proposa

l,

please do not hesitate to ca ll Steffen

or Dan Johns at

213.488.4911.

Sincerely,

WALKER PARKING CONSULTANTS

Dan Johns

Managing Principal

Steffen Turoff

Project Manager/Parking Consultant

SIT:sit

Enclosure:

General Conditions o greement or Consulting Services


11/1241

L

K R

PARKING CONSU

T

ANTS

UTHORIZ TION

Chief Mike

Calhoun

Proposal

for Parki

ng Study

Update City

of Carmel

byt

he Sea

April l l

20

l

3

Updated

Page

5 of 6

rusting that this meets with your approval, we ask that you sign in the space below to

acknowledge your acceptance of the te rms contained herein, and to confirm your authorization

for us to proceed. Please return one signed original of this agreement

for

our records .

CITY OF

CARMEL BY THE SEA

Accepted by Signature) : - - -

Printed Name:

Title :

Date:


12/1242

GENER L

CONDITIONS OF

GREEMENT

FOR CONSULTING SERVICES

SERVICES

W LKER

P RKING CONSUlTNTS

PAGE 6 OF 6

Walker Parking Consultants "WALKER")

will

provide the CLIENT professional services that are limited to

the work described in the attached letter "the services").

Any

additional services requested

will

be

provided at our standard hourly rates or for a mutually agreed lump sum fee .

The

services are provided

solely in accordance with written information and documents supplied by the CLIENT , and are limited to

and furnished solely for the specific use disclosed to

us

in writing by the CLIENT . No third-party

beneficiary

is

contemplated. All documents prepared or provided by WALKER are its instruments of

service, and any

use

for modifications or extensions

of

this work, for

ne

w projects, or for completion

of

this project

by

others without WALKER's specific written consent will be

at

CLIENT's sole risk.

P YMENT

FOR SERVICES

Prior to commencement of services the CLIENT agrees to make an Initial Payment to WALKER in an

amount equal to

20% of

the total fee or

as

stated in the attached letter .

This

amount w i

ll be

credited to

the

last invoice(s) sent to the CLIENT. WALKER will submit monthly invoices based on

wo

rk completed plus

reimbursable expenses. Reimbursable expenses will be billed at 1. 15 times the cost of travel and living

expenses, purchase or rental of specialized equipment, photographs and renderings, document

reproduction, postage and delivery costs, long distance telephone and facsimile charges, additional

service consultants, and other project related expenses . Payment is due upon receipt

of

invoice. If for

any reason the CLIENT does not deliver payment

to

WALKER within th irty (30) days

of

date

of

invoice,

WALKER may, at its option, suspend or withhold services. The CLIENT agrees to pay WALKER a monthly

late charge of one and one half percent 1 Y2 per month of any unpaid balance of the invoice.

ST ND RD OF

C RE

WALKER will perform the services in accordance with generally accepted standards

of

the profession

using applicable building codes in effect at time

of

execution

of

this Agreement. WALKER's liability

caused by its acts, errors or omissions shall be limited to the fee or 10,000, whichever

is

greater.

Any estimates or projections provided by WALKER will be premised in part upon assumptions provided

by the CLIENT. WALKER will not independently investigate the accuracy of the assumptions. Because of

the inherent uncertainty and probable variation of the assumptions, actual results will vary from estimated

or projected results and such variations may be material. As such, WALKER makes no warranty or

representation, express or implied ,

as

to the accuracy

of

the estimates or projections.

PERIOD

OF

SERVICE

Services shall be complete the earlier

of

(

1)

the date when final documents are accepted

by

the C

LIEN

T

or

2)

thirty (30) days after final documents are delivered to the CLIEN

T.

M: Proposals

\4

.Studies\Government\City

Colhoun_

2

130411 Updated. doc

o Corme/\Corme/_20

3\LTRProposo

DirectorMike

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Update the 2000 Walker Study 05-07-13

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