Using Avaya J169/J179 IP Phone SIP

Using Avaya J169/J179 IP Phone SIP

Release 3.0Issue 1

June 2018

© 2018, Avaya Inc.All Rights Reserved.

NoteUsing a cell, mobile, or GSM phone, or a two-way radio in closeproximity to an Avaya IP telephone might cause interference.Documentation disclaimer“Documentation” means information published in varying mediumswhich may include product information, operating instructions andperformance specifications that are generally made available to usersof products. Documentation does not include marketing materials.Avaya shall not be responsible for any modifications, additions, ordeletions to the original published version of Documentation unlesssuch modifications, additions, or deletions were performed by or onthe express behalf of Avaya. End User agrees to indemnify and holdharmless Avaya, Avaya's agents, servants and employees against allclaims, lawsuits, demands and judgments arising out of, or inconnection with, subsequent modifications, additions or deletions tothis documentation, to the extent made by End User.Link disclaimerAvaya is not responsible for the contents or reliability of any linkedwebsites referenced within this site or Documentation provided byAvaya. Avaya is not responsible for the accuracy of any information,statement or content provided on these sites and does notnecessarily endorse the products, services, or information describedor offered within them. Avaya does not guarantee that these links willwork all the time and has no control over the availability of the linkedpages.WarrantyAvaya provides a limited warranty on Avaya hardware and software.Refer to your sales agreement to establish the terms of the limitedwarranty. In addition, Avaya’s standard warranty language, as well asinformation regarding support for this product while under warranty isavailable to Avaya customers and other parties through the AvayaSupport website: https://support.avaya.com/helpcenter/getGenericDetails?detailId=C20091120112456651010 under the link“Warranty & Product Lifecycle” or such successor site as designatedby Avaya. Please note that if You acquired the product(s) from anauthorized Avaya Channel Partner outside of the United States andCanada, the warranty is provided to You by said Avaya ChannelPartner and not by Avaya.“Hosted Service” means an Avaya hosted service subscription thatYou acquire from either Avaya or an authorized Avaya ChannelPartner (as applicable) and which is described further in Hosted SASor other service description documentation regarding the applicablehosted service. If You purchase a Hosted Service subscription, theforegoing limited warranty may not apply but You may be entitled tosupport services in connection with the Hosted Service as describedfurther in your service description documents for the applicableHosted Service. Contact Avaya or Avaya Channel Partner (asapplicable) for more information.Hosted ServiceTHE FOLLOWING APPLIES ONLY IF YOU PURCHASE AN AVAYAHOSTED SERVICE SUBSCRIPTION FROM AVAYA OR AN AVAYACHANNEL PARTNER (AS APPLICABLE), THE TERMS OF USEFOR HOSTED SERVICES ARE AVAILABLE ON THE AVAYAWEBSITE, HTTPS://SUPPORT.AVAYA.COM/LICENSEINFO UNDERTHE LINK “Avaya Terms of Use for Hosted Services” OR SUCHSUCCESSOR SITE AS DESIGNATED BY AVAYA, AND AREAPPLICABLE TO ANYONE WHO ACCESSES OR USES THEHOSTED SERVICE. BY ACCESSING OR USING THE HOSTEDSERVICE, OR AUTHORIZING OTHERS TO DO SO, YOU, ONBEHALF OF YOURSELF AND THE ENTITY FOR WHOM YOU AREDOING SO (HEREINAFTER REFERRED TO INTERCHANGEABLYAS “YOU” AND “END USER”), AGREE TO THE TERMS OF USE. IFYOU ARE ACCEPTING THE TERMS OF USE ON BEHALF ACOMPANY OR OTHER LEGAL ENTITY, YOU REPRESENT THATYOU HAVE THE AUTHORITY TO BIND SUCH ENTITY TO THESETERMS OF USE. IF YOU DO NOT HAVE SUCH AUTHORITY, OR IFYOU DO NOT WISH TO ACCEPT THESE TERMS OF USE, YOUMUST NOT ACCESS OR USE THE HOSTED SERVICE ORAUTHORIZE ANYONE TO ACCESS OR USE THE HOSTEDSERVICE.

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CopyrightExcept where expressly stated otherwise, no use should be made ofmaterials on this site, the Documentation, Software, Hosted Service,or hardware provided by Avaya. All content on this site, thedocumentation, Hosted Service, and the product provided by Avayaincluding the selection, arrangement and design of the content isowned either by Avaya or its licensors and is protected by copyrightand other intellectual property laws including the sui generis rightsrelating to the protection of databases. You may not modify, copy,reproduce, republish, upload, post, transmit or distribute in any wayany content, in whole or in part, including any code and softwareunless expressly authorized by Avaya. Unauthorized reproduction,transmission, dissemination, storage, and or use without the expresswritten consent of Avaya can be a criminal, as well as a civil offenseunder the applicable law.VirtualizationThe following applies if the product is deployed on a virtual machine.Each product has its own ordering code and license types. Note,unless otherwise stated, that each Instance of a product must beseparately licensed and ordered. For example, if the end usercustomer or Avaya Channel Partner would like to install twoInstances of the same type of products, then two products of thattype must be ordered.Third Party Components“Third Party Components” mean certain software programs orportions thereof included in the Software or Hosted Service maycontain software (including open source software) distributed underthird party agreements (“Third Party Components”), which containterms regarding the rights to use certain portions of the Software(“Third Party Terms”). As required, information regarding distributedLinux OS source code (for those products that have distributed LinuxOS source code) and identifying the copyright holders of the ThirdParty Components and the Third Party Terms that apply is availablein the products, Documentation or on Avaya’s website at: https://support.avaya.com/Copyright or such successor site as designatedby Avaya. The open source software license terms provided as ThirdParty Terms are consistent with the license rights granted in theseSoftware License Terms, and may contain additional rights benefitingYou, such as modification and distribution of the open sourcesoftware. The Third Party Terms shall take precedence over theseSoftware License Terms, solely with respect to the applicable ThirdParty Components to the extent that these Software License Termsimpose greater restrictions on You than the applicable Third PartyTerms.The following applies only if the H.264 (AVC) codec is distributed withthe product. THIS PRODUCT IS LICENSED UNDER THE AVCPATENT PORTFOLIO LICENSE FOR THE PERSONAL USE OF ACONSUMER OR OTHER USES IN WHICH IT DOES NOT RECEIVEREMUNERATION TO (i) ENCODE VIDEO IN COMPLIANCE WITHTHE AVC STANDARD (“AVC VIDEO”) AND/OR (ii) DECODE AVCVIDEO THAT WAS ENCODED BY A CONSUMER ENGAGED IN APERSONAL ACTIVITY AND/OR WAS OBTAINED FROM A VIDEOPROVIDER LICENSED TO PROVIDE AVC VIDEO. NO LICENSE ISGRANTED OR SHALL BE IMPLIED FOR ANY OTHER USE.ADDITIONAL INFORMATION MAY BE OBTAINED FROM MPEG LA,L.L.C. SEE HTTP://WWW.MPEGLA.COM.Service ProviderTHE FOLLOWING APPLIES TO AVAYA CHANNEL PARTNER’SHOSTING OF AVAYA PRODUCTS OR SERVICES. THE PRODUCTOR HOSTED SERVICE MAY USE THIRD PARTY COMPONENTSSUBJECT TO THIRD PARTY TERMS AND REQUIRE A SERVICEPROVIDER TO BE INDEPENDENTLY LICENSED DIRECTLY FROMTHE THIRD PARTY SUPPLIER. AN AVAYA CHANNEL PARTNER’SHOSTING OF AVAYA PRODUCTS MUST BE AUTHORIZED INWRITING BY AVAYA AND IF THOSE HOSTED PRODUCTS USEOR EMBED CERTAIN THIRD PARTY SOFTWARE, INCLUDINGBUT NOT LIMITED TO MICROSOFT SOFTWARE OR CODECS,THE AVAYA CHANNEL PARTNER IS REQUIRED TOINDEPENDENTLY OBTAIN ANY APPLICABLE LICENSEAGREEMENTS, AT THE AVAYA CHANNEL PARTNER’S EXPENSE,DIRECTLY FROM THE APPLICABLE THIRD PARTY SUPPLIER.WITH RESPECT TO CODECS, IF THE AVAYA CHANNELPARTNER IS HOSTING ANY PRODUCTS THAT USE OR EMBEDTHE G.729 CODEC, H.264 CODEC, OR H.265 CODEC, THE

AVAYA CHANNEL PARTNER ACKNOWLEDGES AND AGREESTHE AVAYA CHANNEL PARTNER IS RESPONSIBLE FOR ANYAND ALL RELATED FEES AND/OR ROYALTIES. THE G.729CODEC IS LICENSED BY SIPRO LAB TELECOM INC. SEE WWW.SIPRO.COM/CONTACT.HTML. THE H.264 (AVC) CODEC ISLICENSED UNDER THE AVC PATENT PORTFOLIO LICENSE FORTHE PERSONAL USE OF A CONSUMER OR OTHER USES INWHICH IT DOES NOT RECEIVE REMUNERATION TO: (I) ENCODEVIDEO IN COMPLIANCE WITH THE AVC STANDARD (“AVCVIDEO”) AND/OR (II) DECODE AVC VIDEO THAT WAS ENCODEDBY A CONSUMER ENGAGED IN A PERSONAL ACTIVITY AND/ORWAS OBTAINED FROM A VIDEO PROVIDER LICENSED TOPROVIDE AVC VIDEO. NO LICENSE IS GRANTED OR SHALL BEIMPLIED FOR ANY OTHER USE. ADDITIONAL INFORMATIONFOR H.264 (AVC) AND H.265 (HEVC) CODECS MAY BEOBTAINED FROM MPEG LA, L.L.C. SEE HTTP://WWW.MPEGLA.COM.Compliance with LawsYou acknowledge and agree that it is Your responsibility forcomplying with any applicable laws and regulations, including, but notlimited to laws and regulations related to call recording, data privacy,intellectual property, trade secret, fraud, and music performancerights, in the country or territory where the Avaya product is used.Preventing Toll Fraud“Toll Fraud” is the unauthorized use of your telecommunicationssystem by an unauthorized party (for example, a person who is not acorporate employee, agent, subcontractor, or is not working on yourcompany's behalf). Be aware that there can be a risk of Toll Fraudassociated with your system and that, if Toll Fraud occurs, it canresult in substantial additional charges for your telecommunicationsservices.Avaya Toll Fraud interventionIf You suspect that You are being victimized by Toll Fraud and Youneed technical assistance or support, call Technical Service CenterToll Fraud Intervention Hotline at +1-800-643-2353 for the UnitedStates and Canada. For additional support telephone numbers, seethe Avaya Support website: https://support.avaya.com or suchsuccessor site as designated by Avaya.Security VulnerabilitiesInformation about Avaya’s security support policies can be found inthe Security Policies and Support section of https://support.avaya.com/security.Suspected Avaya product security vulnerabilities are handled per theAvaya Product Security Support Flow (https://support.avaya.com/css/P8/documents/100161515).Downloading DocumentationFor the most current versions of Documentation, see the AvayaSupport website: https://support.avaya.com, or such successor siteas designated by Avaya.Contact Avaya SupportSee the Avaya Support website: https://support.avaya.com forproduct or Hosted Service notices and articles, or to report a problemwith your Avaya product or Hosted Service. For a list of supporttelephone numbers and contact addresses, go to the Avaya Supportwebsite: https://support.avaya.com (or such successor site asdesignated by Avaya), scroll to the bottom of the page, and selectContact Avaya Support.Regulatory StatementsAustralia StatementsHandset Magnets Statement:

Danger:The handset receiver contains magnetic devices that canattract small metallic objects. Care should be taken to avoidpersonal injury.

Industry Canada (IC) StatementsRSS Standards Statement

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This device complies with Industry Canada licence-exempt RSSstandard(s). Operation is subject to the following two conditions:

1. This device may not cause interference, and

2. This device must accept any interference, includinginterference that may cause undesired operation of thedevice.

Le présent appareil est conforme aux CNR d'Industrie Canadaapplicables aux appareils radio exempts de licence. L'exploitation estautorisée aux deux conditions suivantes:

1. L'appareil ne doit pas produire de brouillage, et

2. L'utilisateur de l'appareil doit accepter tout brouillageradioélectrique subi, même si le brouillage est susceptibled'en compromettre le fonctionnement.

Radio Transmitter Statement

Under Industry Canada regulations, this radio transmitter may onlyoperate using an antenna of a type and maximum (or lesser) gainapproved for the transmitter by Industry Canada. To reduce potentialradio interference to other users, the antenna type and its gainshould be so chosen that the equivalent isotropically radiated power(EIRP) is not more than that necessary for successfulcommunication.Conformément à la réglementation d'Industrie Canada, le présentémetteur radio peut fonctionner avec une antenne d'un type et d'ungain maximal (ou inférieur) approuvé pour l'émetteur par IndustrieCanada. Dans le but de réduire les risques de brouillageradioélectrique à l'intention des autres utilisateurs, il faut choisir letype d'antenne et son gain de sorte que la puissance isotroperayonnée équivalente ne dépasse pas l'intensité nécessaire àl'établissement d'une communication satisfaisante.This Class B digital apparatus complies with Canadian ICES-003.Cet appareil numérique de la classe B est conforme à la normeNMB-003 du Canada.Radiation Exposure Statement

This equipment complies with FCC & IC RSS102 radiation exposurelimits set forth for an uncontrolled environment. This equipmentshould be installed and operated with minimum distance 20cmbetween the radiator & your body. This transmitter must not be co-located or operating in conjunction with any other antenna ortransmitter.Cet équipement est conforme aux limites d'exposition auxrayonnements ISEDétablies pour un environnement non contrôlé.Cet équipement doit être installé et utilisé avec un minimum de 20cm de distance entre la source de rayonnement et votre corps.Japan StatementsClass B Statement

This is a Class B product based on the standard of the VCCI Council.If this is used near a radio or television receiver in a domesticenvironment, it may cause radio interference. Install and use theequipment according to the instruction manual.

Denan Power Cord Statement

Danger:Please be careful of the following while installing theequipment:

• Please only use the connecting cables, power cord, andAC adapters shipped with the equipment or specified byAvaya to be used with the equipment. If you use anyother equipment, it may cause failures, malfunctioning,or fire.

• Power cords shipped with this equipment must not beused with any other equipment. In case the above

guidelines are not followed, it may lead to death orsevere injury.

本製品を安全にご使用頂くため、以下のことにご注意ください。

• 接続ケーブル、電源コード、AC アダプタなどの部品は、必ず製品に同梱されております添付品または指定品をご使用ください。添付品指定品以外の部品をご使用になると故障や動作不良、火災の原因となることがあります。

• 同梱されております付属の電源コードを他の機器には使用しないでください。上記注意事項を守らないと、死亡や大怪我など人身事故の原因となることがあります。

México StatementThe operation of this equipment is subject to the following twoconditions:

1. It is possible that this equipment or device may not causeharmful interference, and

2. This equipment or device must accept any interference,including interference that may cause undesired operation.

La operación de este equipo está sujeta a las siguientes doscondiciones:

1. Es posible que este equipo o dispositivo no causeinterferencia perjudicial y

2. Este equipo o dispositivo debe aceptar cualquierinterferencia, incluyendo la que pueda causar su operaciónno deseada.

Power over Ethernet (PoE) StatementThis equipment must be connected to PoE networks without routingto the outside plant.U.S. Federal Communications Commission (FCC) StatementsCompliance Statement

The changes or modifications not expressly approved by the partyresponsible for compliance could void the user’s authority to operatethe equipment.To comply with the FCC RF exposure compliance requirements, thisdevice and its antenna must not be co-located or operating toconjunction with any other antenna or transmitter.This device complies with part 15 of the FCC Rules. Operation issubject to the following two conditions:

1. This device may not cause harmful interference, and

2. This device must accept any interference received,including interferences that may cause undesiredoperation.

This equipment has been tested and found to comply with the limitsfor a Class B digital device, pursuant to Part 15 of the FCC Rules.These limits are designated to provide reasonable protection againstharmful interferences in a residential installation. This equipmentgenerates, uses and can radiate radio frequency energy and, if notinstalled and used in accordance with the instructions, may causeharmful interference to radio communications. However, there is noguarantee that interference will not occur in a particular installation. Ifthis equipment does cause harmful interferences to radio ortelevision reception, which can be determined by turning theequipment off and on, the user is encouraged to try to correct theinterference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different fromthat to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician forhelp.

Radiation Exposure Statement

This equipment complies with FCC radiation exposure limits set forthfor an uncontrolled environment . This equipment should be installedand operated with minimum distance of 8 in or 20 cm between theradiator and your body. This transmitter must not be co-located oroperating in conjunction with any other antenna or transmitter.ENERGY STAR® compliance statement

As an ENERGY STAR partner, Avaya Inc. has determined that thisproduct meets the ENERGY STAR guidelines for energy efficiency.Information on the ENERGY STAR program can be found at www.energystar.gov. ENERGY STAR and the ENERGY STAR markare registered trademarks owned by the U.S. EnvironmentalProtection Agency.EU CountriesThis device when installed complies with the essential requirementsand other relevant provisions of EMC Directive 2014/30/EU and LVDDirective 2014/35/EU. A copy of the Declaration may be obtainedfrom http://support.avaya.com or Avaya Inc., 4655 Great AmericaParkway, Santa Clara, CA 95054–1233 USA.WiFi transmitter

• Frequencies for 2412-2472 MHz, transmit power: 17.8 dBm

• Frequencies for 5180-5240 MHz, transmit power: 19.14 dBm

General Safety Warning

• Use only the Avaya approved Limited Power Source powersupplies specified for this product.

• Ensure that you:

- Do not operate the device near water.

- Do not use the device during a lightning storm.

- Do not report a gas leak while in the vicinity of the leak.

- For Accessory Power Supply – Use Only Limited PowerSupply Phihong Technology Co. Ltd. Model:PSAC12R-050, Output: 5VDC, 2.4A.

TrademarksThe trademarks, logos and service marks (“Marks”) displayed in thissite, the Documentation, Hosted Service(s), and product(s) providedby Avaya are the registered or unregistered Marks of Avaya, itsaffiliates, its licensors, its suppliers, or other third parties. Users arenot permitted to use such Marks without prior written consent fromAvaya or such third party which may own the Mark. Nothingcontained in this site, the Documentation, Hosted Service(s) andproduct(s) should be construed as granting, by implication, estoppel,or otherwise, any license or right in and to the Marks without theexpress written permission of Avaya or the applicable third party.Avaya is a registered trademark of Avaya Inc.All non-Avaya trademarks are the property of their respective owners.Linux® is the registered trademark of Linus Torvalds in the U.S. andother countries.

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Contents

Chapter 1: Introduction............................................................................................................ 9Purpose.................................................................................................................................. 9

Chapter 2: Phone overview.................................................................................................... 10Physical layout...................................................................................................................... 11Connection Jacks.................................................................................................................. 13Optional components............................................................................................................. 15

Chapter 3: Getting Started..................................................................................................... 16Entering the file server address.............................................................................................. 16Logging in to your phone........................................................................................................ 17Locking and unlocking the phone............................................................................................ 17Logging out of your phone...................................................................................................... 17

Chapter 4: Navigation............................................................................................................. 19Main Menu............................................................................................................................ 19General phone icons.............................................................................................................. 19Presence icons..................................................................................................................... 21Multiple Level Precedence and Preemption icons.................................................................... 22Wi-Fi icons............................................................................................................................ 23

Chapter 5: Call operations..................................................................................................... 24Handling outgoing calls.......................................................................................................... 24

Making a call by using the dial mode................................................................................. 24Making a call without using the dial mode.......................................................................... 24Redialing a number......................................................................................................... 25Making a call using speed dial.......................................................................................... 25Making a call from the local Сontacts list........................................................................... 25Making a call from the corporate database Сontacts list..................................................... 26Making an international call.............................................................................................. 26Emergency call............................................................................................................... 26

Handling incoming calls......................................................................................................... 27Answering a call.............................................................................................................. 27Answering a call when on another call............................................................................... 28Ignoring a call................................................................................................................. 28

Call related features.............................................................................................................. 28Muting and unmuting a call............................................................................................... 28Placing a call on hold and resuming the call...................................................................... 29Managing Contacts.......................................................................................................... 29Managing Conference calls.............................................................................................. 34Managing Call history...................................................................................................... 36

Chapter 6: Advanced features............................................................................................... 39Features............................................................................................................................... 39

June 2018 Using Avaya J169/J179 IP Phone SIP 6Comments on this document? [email protected]

mailto:[email protected]?subject=Using Avaya J169/J179 IP Phone SIP

Accessing the Feature screen.......................................................................................... 39Making a priority call........................................................................................................ 39Retrieving a voice mail..................................................................................................... 40Automatic Callback.......................................................................................................... 40Call Parking.................................................................................................................... 41Call Forward................................................................................................................... 42Call Pickup..................................................................................................................... 45Interrupting a call with a whisper page............................................................................... 46Call forwarding to your cell phone using EC500................................................................. 46Extending a call to your cell phone.................................................................................... 47Activating Send All Calls.................................................................................................. 47Hunt Group Busy............................................................................................................. 48Calling in your intercom group.......................................................................................... 48Excluding others from bridging on to your call.................................................................... 49Blocking your extension from displaying during calls.......................................................... 50Displaying your extension on outgoing calls....................................................................... 50Tracing a malicious call.................................................................................................... 50Call recording.................................................................................................................. 51Activating the screen saver.............................................................................................. 51Call Transfer................................................................................................................... 51Making a call by using URI dialing.................................................................................... 53Team Button................................................................................................................... 54Precedence call.............................................................................................................. 56Bridged Call Appearance................................................................................................. 57Presence........................................................................................................................ 58Calendar......................................................................................................................... 59Using guest login............................................................................................................. 61SLA Mon™ overview........................................................................................................ 62Recording audio parameters ........................................................................................... 63

Chapter 7: Customization...................................................................................................... 64Phone.................................................................................................................................. 64

Setting the dialing mode................................................................................................... 64Displaying сall timers....................................................................................................... 64Setting key repeat delay................................................................................................... 65Setting redial options....................................................................................................... 65Assigning Speed Dial entries............................................................................................ 66Setting Mute alert............................................................................................................ 67Visual alerting................................................................................................................. 67Customizing phone keys.................................................................................................. 68Restoring key settings..................................................................................................... 69

Applications.......................................................................................................................... 69Enabling the Away timer.................................................................................................. 69Turning call history on and off........................................................................................... 70

Contents



Enabling and disabling Microsoft® Exchange contact synchronization.................................. 70Calendar Settings............................................................................................................ 71Enabling SAC when DND is active.................................................................................... 73

Audio.................................................................................................................................... 74Turning automatic gain control on or off............................................................................. 74Turning button clicks on and off........................................................................................ 74Turning Error Tones on and off......................................................................................... 75Setting Headset mic level................................................................................................. 75Configuring hearing aid compatibility................................................................................. 76Setting headset profile..................................................................................................... 76Setting a personalized ring tone........................................................................................ 77

Display................................................................................................................................. 78Changing the background image...................................................................................... 78Changing the screen saver............................................................................................... 78Setting screen saver details............................................................................................. 79Adjusting the brightness of a phone screen....................................................................... 79Setting the display language............................................................................................ 80Setting Backlight timer..................................................................................................... 80Setting the Time Format................................................................................................... 81Setting the Date Format................................................................................................... 81Setting the time zone....................................................................................................... 82Setting text size............................................................................................................... 82Setting the phone screen width......................................................................................... 83

Setting the network mode....................................................................................................... 83Setting the network configuration ..................................................................................... 84Enabling Wi-Fi................................................................................................................ 85

Recording audio parameters ................................................................................................. 86Chapter 8: Troubleshooting................................................................................................... 87

Limited access during failover................................................................................................ 87Chapter 9: Resources............................................................................................................. 89

Documentation...................................................................................................................... 89Finding documents on the Avaya Support website............................................................. 91Avaya Documentation Portal navigation............................................................................ 91

Viewing Avaya Mentor videos................................................................................................. 92Support................................................................................................................................ 93

Contents



Chapter 1: Introduction

PurposeThis document is intended for end users and describes how to use the features available onAvaya J169/J179 IP Phone. This document also describes the end user procedures to set upvarious functionalities.



Chapter 2: Phone overview

The Avaya J169/J179 IP Phone is intended to be used for business communications. The phonesupports eight call appearances with four lines of call display.The phone can support up to threebutton modules, and each button module supports 24 call appearances.

The Avaya J169 IP Phone has a grayscale display, and the Avaya J179 IP Phone has a colordisplay.

Physical specifications• Eight call appearances• 320 x 240 pixels graphical LCD• Four softkeys• Dual 10/100/1000 network ports• Optional 5V DC Power support• 48V GSPPOE power adapter support• Magnetic Hook Switch• Up to three button module support



Physical layout

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Physical layout



No. Name Description1 Beacon LED Displays a red light for the following visual alerts:

• Incoming call

• Voice mail and messages2 Phone display Displays two areas:

1. Top Bar: It is always visible, and displays communicationstatus, time and date, and device status.

2. Application area displays the following:

• Application header: It displays the context specificapplication title, and one or more subtitles. The header isalways empty on the Phone screen.

• Application content area: It displays menus, lists, pop-upwindows, images, or other application content.

• Softkey labels area: It displays labels with informationabout the state of the Soft Keys button.

3 Line Keys Used to select the corresponding rows. Each line key has a LEDthat displays the following visual alerts:

• Red light: Disabled features.

• Green light: Incoming call and enabled features.

• Red and Green light: Phone is off-hook.4 Soft Keys Used to select the corresponding label of context-specific

actions.

With the Help soft key, you can view a short description of thefeatures available on your phone. The administrator mustactivate the Help feature.

5, 7 Navigation cluster Used to navigate on the phone screen.

• Up and Down arrow keys: To scroll up and down.

• Right and Left arrow keys: To move cursor in the text inputfield, and to toggle values in the selection fields.

• OK button: To select the action assigned to the first soft key.11 Voicemail Used to dial the configured voice mail number to receive a voice

message.12 Headset Used to toggle your call from the speaker to headset.13 Speaker Used to turn on the speaker.14 Volume Used to adjust volume of a handset, speaker, or ringtone.

• (+) : To increases the volume.

• (-): To decrease the volume.15 Mute Button Used to mute and unmute the outgoing audio.

Phone overview



Application keys provide direct access to the corresponding applications.

No. Application keys Description6 Phone key Displays the phone screen.8 Main Menu Displays a list of options, such as Features, Applications,

Settings, and Network Information.9 Contacts Displays the entries in your contact list.10 Recents Displays all call history list.

Connection JacksThe following image illustrates the connection jacks that are present on the back panel of AvayaJ169/J179 IP Phone.

Note:

The image schematically describes which device to connect to which jack.

Connection Jacks



1 2 3 4 5

6

Phone overview



No. Name Description1 5V DC Jack To connect the power supply.2 Network port To connect the Ethernet cable.3 PC port To connect the computer.4 Headset Jack To connect the headset.5 Handset Jack To connect the handset.6 WLAN Module Panel To integrate the Wi-Fi module.

Note:

WLAN Module Panel is not provided inAvaya J169 Phone.

Optional componentsYou can use the following optional components with the phone:

• 5V DC Power adapter• Button module (JBM24)• J100 Wireless Module• GSPPOE - Avaya 48V PoE power inserter

Optional components



Chapter 3: Getting Started

Entering the file server addressAbout this taskUse this procedure to enter the file server address if the phone prompts. For example, when youconnect the phone to the network for the first time.

Before you beginGet the file server address from the system administrator.

Procedure1. To open the Auto Provisioning screen, press one of the following:

• Yes: Connects to the DES server.

• No: Connects to the DHCP server.

In case of a time out, the phone selects Yes.

2. (Optional) If the DES server does not provide the file server address, the phone queriesthe DHCP server for the file server address.

3. (Optional) If the DHCP server does not provide the file server address, the phone displaysEnter the file server address screen.

4. Press one of the following:

• Config: To enter the file server address.

• Never: To never prompt for the file server address.

• Cancel: To cancel the prompt and display the Log Out screen.

5. In the Address field, enter the file server address.

The address can be in the form of a numerical IP address or an alphanumeric FullyQualified Domain Name (FQDN).

Tip:

To enter the dot symbol (.) in the field, press the alphanumeric softkey to toggle to thealphanumeric mode.

6. Press Save.

The phone restarts.



Logging in to your phoneBefore you beginEnsure that your administrator assigns you with the extension and password.

Procedure1. On the Login screen in the Username field, type your extension.


• Enter• OK• #

3. In the Password field, type your password.


• Enter• OK• #

Locking and unlocking the phoneAbout this taskUse this procedure to lock your phone to prevent the use of the phone when you are away.Locking your phone does not log you out, so you can make emergency calls and receive calls.

Procedure• To lock the phone, press Main Menu, and select Applications > Lock.

• To unlock the phone, press Unlock and enter the login password.

Logging out of your phoneProcedure

1. Press Main menu.

2. Scroll to Applications, and press Select.3. Scroll to Log Out.

Logging in to your phone




• Select• OK

5. Press Log Out soft key to confirm.

Getting Started



Chapter 4: Navigation

Main MenuThe following table lists the Main Menu icons used in Avaya J169/J179 IP Phone:

Note:The icons of Avaya J169/J179 IP Phone look similar but Avaya J169 IP Phone has grayscaledicons and the Avaya J179 IP Phone has colored icons

Icons Name DescriptionFeatures To access administrator activated features.

Applications • To access phone applications such asContacts, Recents, and activate screen saver.

• To sign off the phone, to protect your settings,or to let another user to log in.

Settings To change your phone settings, customize buttonlabels, adjust brightness, audio settings, assignspeed dial entries, and more.

Network Information To check network settings.

Administration To access administration settings.

About To display the phone software version.

General phone iconsThe following table lists the icons used in Avaya J169/J179 IP Phone:

Note:

The icons of Avaya J169/J179 IP Phone look similar but Avaya J169 IP Phone has grayscaledicons and the Avaya J179 IP Phone has colored icons.



Icon DescriptionMicrophone is muted.

Missed call on your phone.

Incoming call; indicates you have answered this call.

Outgoing call; indicates you have made this call.

Bridged call; indicates you are on a bridged call.

Call is active on a bridged line.

Incoming call is alerting.

Call is active.

Call is on hold.

Call redirection

Conference is active.

Conference is on hold.

Use the Right or Left navigation arrow to see more pages/screens/options.

Scroll left for other options.

Scroll right for other options.

Team icon indicating this team member is available.

Team icon indicating this team member is busy on a call and unavailable.

Team icon indicating this team member is not on a call, but is forwardingincoming calls.

Table continues…

Navigation



Icon DescriptionTeam icon indicating this team member is busy on a call and is forwardingincoming calls.Indicates that the phone is not connected to the Session Manager and isoperating in "failover" mode. Some features might not be available orwork correctly.

If the appearance line displays the icon, the icon indicates that the phonehas encountered a failure and has preserved the media session until thenear user hangs up. Icon also indicates non-AST mode.The EC500 feature is on.

Indicates that the call is using a wideband codec for excellent voicequality.

Indicates a low network performance or presence of local network issuesthat might result in lower call quality.

Indicates that the user enabled the Limit Number of Concurrent Calls(LNCC) feature.

User can enable LimitInCalls on the Features screen to control thenumber of concurrent incoming calls, and to change Multiple CallAppearance phone to a Single Call Appearance phone. If the userreceives an incoming call when the LNCC feature is active and the user isalready on a call, the caller gets the busy tone.Indicates that the SLA Mon™ agent has taken control of the phone.

Indicates that the call is being recorded for SLA Mon™.

Indicates that the end to end call is secured.

Indicates that the ringtone is off.

Indicates Guest login.

Presence iconsPresence icons for Avaya J169 IP Phone and Avaya J179 IP Phone look similar, but the icons arecolored for Avaya J179 IP Phone and grayscaled for Avaya J169 IP Phone.

Presence icons



Icon Status DescriptionAvailable User is available and can

communicate.

On a call User is on a call.

Busy User is busy.

Away User is away from the phone.

Do not Disturb User does not want tocommunicate.

Out of Office/Offline Out of Office: User is out of office.

Offline: User wants to appearinvisible.

Unknown The presence status of the user isunknown or the phone is notregistered.

Related linksChanging your Presence status on page 59

Multiple Level Precedence and Preemption iconsThe following table lists the icons used in Avaya J169/J179 IP Phone. Note that the icons of AvayaJ169/J179 IP Phone look similar but Avaya J169 IP Phone has grayscaled icons and the AvayaJ179 IP Phone has colored icons:

Icon Precedence level DescriptionPriority Priority icon for a priority call.

Routine Routine icon for a routine call.

Immediate Immediate icon for a priority callwith a higher precedence valuethan Priority.

Flash Flash icon for a priority call with ahigher precedence value thanImmediate.

Flash Override Flash override icon for a prioritycall with highest precedence.

Navigation



Wi-Fi iconsNote:J169 phone does not supports Wi-Fi feature.

Icon Wi-Fi Status DescriptionWi-Fi connected Indicates that the phone is

connected to an unsecuredwireless network.

Wi-Fi connected Indicates that the phone isconnected to a secured wirelessnetwork.

No Wi-Fi signal Indicates that there is no wirelessnetwork available

Wi-Fi icons



Chapter 5: Call operations

Handling outgoing calls

Making a call by using the dial modeAbout this taskUse this procedure to make a call without lifting the handset or pressing Speaker.Before you beginSet the dialing mode on the phone to Auto or Manual.

Procedure• If the dial mode is set to Auto, dial the required number of digits.

The phone initiates the call when the inter digit timer times out.

• If the dial mode is set to Manual, dial the number and press the Call softkey.

Related linksSetting the dialing mode on page 64

Making a call without using the dial modeProcedure

1. Do one of the following:

• Lift the handset

• Press Speaker• Press Headset

2. Dial the number.

The phone starts a call when the inter digit timer times out.



Redialing a numberBefore you beginEnsure that the call history is not empty.

Procedure1. Press Redial.

The phone dials the most recent dialed number.

2. For a redial list, scroll to the number, and press one of the following:

• Call• OK

Related linksSetting redial options on page 65

Making a call using speed dialBefore you beginAssign speed dial numbers to your contacts.

ProcedurePress and hold the dial pad key assigned to the number you want to call.

Related linksAssigning Speed Dial entries on page 66

Making a call from the local Сontacts listProcedure

1. Press Contacts.

2. Scroll to the contact you want to call.

3. (Optional) Press Search, and press the digits on the dial pad that correspond to the lettersof the name of the person you want to call.

For example, press 76484 to search for someone whose name is Smith.


• Call• OK

Handling outgoing calls



Making a call from the corporate database Сontacts listAbout this taskUse this procedure to make a call from the corporate database Сontacts list. This feature is onlyavailable in the Avaya Aura® environment.

Procedure1. Press Contacts.

2. Press Search.

3. Enter the digits on the dial pad that correspond to the name of the person you want to call.

4. Press Search again.

The phone displays the contact saved in the corporate database.


• Call• OK

Making an international callProcedure

1. Press and hold the 0 key to enter the plus sign (+).

2. Dial the number that you want to call.

Emergency callEmergency calling is used to connect to a preset emergency services number. The emergencyservice number is configured by the administrator.

You can make an emergency call from the following screens:

• Login screen

• Home screen

• Lock screen

In IP Office environment, you can make an emergency call only when you are logged in to yourphone.

If your system administrator configures emergency calling for your phone, the Phone screendisplays the Emerg softkey.

Call operations



Using the Emerg softkey, you can dial only the number that is given the highest priority by thesystem administrator. Alternatively, you can dial the emergency numbers by using the dial pad inthe following cases:

• The Emerg softkey is unavailable.

• The Emerg softkey is available. You want to call an emergency number that is not thehighest priority number set by the system administrator.

In an IP Office environment, the Emerg softkey is not available. You must dial the emergencynumber by using the dial pad.

Making an emergency callBefore you beginEnsure that the Emerg softkey is assigned by your administrator.

ProcedureDo one of the following:

• On the Phone screen, press the Emerg softkey, and again press Emerg when the phoneprompts you for confirmation.

• Dial the emergency number by using the dial pad.

Handling incoming calls

Answering a callAbout this taskUse this procedure to answer a call. When you receive a call, the phone does the following:

• Generates audio visual alerts.• Displays the caller’s name or number.

ProcedureDo one of the following:

• Lift the handset.

• Press Speaker.• Press OK.

• Press the Answer softkey.

• Press Headset.

Handling incoming calls



Answering a call when on another callProcedurePress one of the following:

• The Answer softkey

• OK

The phone puts the first call on hold and moves to the second call.

Ignoring a callAbout this taskUse this procedure to ignore an incoming call alert. If you ignore a call while you are on a call, youcan use the Up and Down Arrow keys to select the call and then answer the call.

ProcedureOn the Incoming phone screen, press one of the following softkey.

• Ignore softkey

• (+) volume button

• (-) volume button

The phone turns off the audio alert.

Call related features

Muting and unmuting a callProcedure

1. To mute an active call, press Mute.

The Mute button is illuminated.

2. To unmute the call, press Mute again.

Call operations



Placing a call on hold and resuming the callProcedure

1. To put an active call on hold, press Hold.

2. To resume the call, press one of the following:

• Resume• OK

Managing ContactsAdding a new contact

About this taskUse this procedure to add a contact to the phone. You can save up to 250 contacts.


2. (Optional) To navigate through Main menu, scroll to the following:

a. Applications, and press Select.b. Contacts, and press Select.


• If your Contacts list is empty, press New.

• If your Contacts list is not empty, press More > New.

4. Use the dial pad to enter the contact’s first and last name in the corresponding fields.

• Press the number key that corresponds to the letter or number that you want to enter.

• If the characters are on the same key, pause before entering the next character.

• To enter a space, press 0.

• Enter the remaining letters or numbers.

• To enter a symbol, press More > Symbol. Use the navigation arrows to highlight thesymbol that you want to enter and press Insert.

• To delete the last character, press the Bksp softkey.

5. Enter the extension.

The contact extension can include uppercase and lowercase letters, numbers 0-9, andspecial symbols, such as comma (,), plus (+), and dot (.).

6. Press Save.




Related linksAdding a contact to the local group on page 33

Adding a contact from the Recents listAbout this taskUse this procedure to add a number to your Contacts list from your call history.

Procedure1. Press Recents.

2. Scroll to the required number, and press +Contacts.

3. In the First Name and Last Name fields, type the relevant information.

The phone assigns the extension number to Last name. You can remove the extensionnumber from the last name and add information in the Last name.


• Save• OK

Editing a contactBefore you beginEnsure that the Contacts list contains at least one contact.




3. Select the contact that you want to edit.

4. Press Details > Edit.5. Choose the field that you want to edit.

6. Use the dial pad and softkeys to change the contact information.

7. Press Save.

Viewing the contact detailsAbout this taskUse this procedure to view the details of a contact. You can call, edit, or delete a contact from theDetails window.

Call operations



Before you beginYou must have at least one contact in the Contacts list.




3. Select the contact that you want to view.

4. Press Details.

• To call a contact, press Call.• To edit a contact, press Edit.• To delete a contact, press Delete.• To view more options, press More.

Searching for a contactAbout this taskUse this procedure to search contacts from the local Contacts list or enterprise directory.




3. For a contact in the local contacts, enter the name of the contact.

The phone displays the contact according to your input.

4. For a contact in the enterprise directory, do the following:

a. Press Search.b. Use the dial pad to enter the name, and press Search again.c. (Optional) To add the contact to the local Contacts list, press +Contacts.

Combining contactsAbout this taskUse this procedure to merge the phone number of the current contact with the existing localcontact.

Before you beginEnsure the Contacts list is not empty.







3. Scroll to the contact that you want to combine, and press Details > More > Combine.

The select mode displays the Contacts list without the current content.

4. To combine the current contact, scroll to the existing contact, and press Select.

The current contact will be deleted from the Contacts list and merged with the localcontact.

Deleting a contactBefore you beginEnsure that there is at least one contact in the Contacts list.




3. Select the contact you want to delete.

4. Press Details > Delete.


• Delete: To delete the contact.

• Cancel: To cancel the action.

Creating a local Сontacts groupProcedure

1. Press Contacts.



3. Press More.

4. Press Groups.

5. Press New Group.

Call operations



6. In the Enter group name field, type your group name.

7. Press Save.

Adding a contact to the local groupBefore you begin

• Ensure that your Contacts list is not empty.• Create minimum one local group to add your contacts.




3. Press More.

4. Press Groups.

5. Select the group, and press +Members.

6. Scroll to the contact you want to add, and press Add.

7. (Optional) To add more contacts, repeat steps 4 and 5.

Related linksAdding a new contact on page 29

Removing a contact from the local groupBefore you beginEnsure that you have at least one member added to your Contacts list group.




3. Press More.

4. Press Groups.

5. Scroll to the group, and press Members.

The phone displays the list of contacts in the group.

6. Select a contact, and press Remove.

The contact will be removed from your Contacts list.




Assigning a ringtone to a contactAbout this taskUse this procedure to assign a ringtone to a contact. You can only assign a ring tone to a contactthat is saved in the Contacts list.




3. Select the contact, and press Details.

4. Scroll to the active ringtone, and press Edit.

The phone screen displays the Select ringtone window.

5. Scroll down to the ringtone that you want to assign, and press Select.6. (Optional) To play the ringtone, press Play.


• Save• OK

Managing Conference callsAdding a person to an active call

About this taskUse this procedure to add participants to an active call to set up a conference call.

Before you beginStart a call.

Procedure1. During a call, on the Phone screen, press More > Conf.

The phone puts the existing call on hold.

2. To make a call to a participant, do one of the following:

• Dial the phone number by using the dial pad.

• Call the person from the Contacts list or the Recents list.

• Redial the last dialed number by using the Redial softkey.

Call operations



3. When the third participant answers the call, press the Join softkey.

4. To add another person, press Add and repeat Step 2 and 3.

Adding a person on hold to a conference callProcedure

1. In the Phone screen, select your active call.

2. Press Conf or Add if you are already in a conference.

3. Select the call on hold that you want to add to the conference.

4. Press Resume to take the call off hold.


• Join• Conf

Putting a conference call on hold and resuming a callAbout this taskUse this procedure to put a conference participant on hold, while the others continue in theconference call.

Procedure1. Press Hold during a conference call.


• Press Resume.• Press OK.• Select the call appearance to resume the conference call.

Dropping the last participant from a conference callAbout this taskUse the following procedure to drop the last participant added to the conference call. Once youdrop the last added participant, you cannot use the procedure to drop other participants. Thephone plays an error tone if you try to use the drop method again. If you add another participantafter dropping the last added participant, you can use the drop method again to drop thisparticipant.

Procedure1. From the Phone screen, select your active conference call.

2. Press Drop when the conference is up.

The phone drops the last added person from the conference.

Viewing the details for a conference




About this taskUse this procedure to view details of the participants in a conference call.

Note:Depending on which server your extension is configured in, you might not see the details of aconference. If you are not able to view the details of a conference, contact your systemadministrator.

Procedure1. On the Phone screen, select your active call.

2. Press Conf.3. Do one of the following:

• Dial the telephone number.

• Call the person from the Contacts list.

• Call the person from the Recents list.

4. When the person answers, press Join or OK to add the person to the existing call.

5. Press Add and repeat these steps to add another person to the conference.

6. Press the Details button to access the details on the participants.

Managing Call historyMaking a call from call history


2. Use the Up and Down Arrow keys to select the number that you want to call.


• Call• OK

Viewing call history detailsAbout this taskYou can view following details of each call:

• Incoming call icon• Outgoing call icon• Missed call icon• Call type (incoming, outgoing, missed)

Call operations



• Name• Extension number• Time• Date• Duration



a. Applications, and press Select.b. Recents, and press Select.

3. Select the number that you want to view.

4. Press Details.

The phone displays the details of the selected call.

Deleting a call record from call historyProcedure

1. Press Recents.



3. Select a number that you want to delete.

4. Press Details.

5. Press Delete.

6. Select one of the following when the phone prompts for confirmation:

• Delete: To delete the entry.

The phone deletes the number from the call history list.

• Cancel: To cancel and return to the previous menu.

Clearing the Recents listProcedure

1. Press Recents.






3. Press Delete.

4. Select one of the following when the phone prompts for confirmation:

• Delete: To delete all entries.

• Cancel: To cancel and return to the previous menu.

Call operations



Chapter 6: Advanced features

FeaturesWith the Feature screen, you can access advanced features. The administrator configures thefeatures and call appearances on your phone.

However, you can also access advanced features in the Applications screen.

For models with LEDs, the LED next to the feature name indicates whether the feature is currentlyon or off. If the light is on, the feature is on.

Accessing the Feature screenAbout this taskUse this procedure to gain access to the Feature screen.

Procedure1. Press Main menu, and scroll to Features.


• Select• OK

3. Scroll to see the features that are configured for your extension.

• The green LED next to the Feature button indicates if the feature is currently on or off. Ifthe light is on, the feature is on.

• The red LED next to the Feature button turns on while the feature label is displayed onthe screen.

Making a priority callAbout this taskUse the Priority Calling feature to provide a special type of call alerting between internal telephoneusers, including the attendant. The called party hears a distinctive ringing when the calling partyuses Priority Calling.



Procedure1. Before dialing, gain access to the Features screen.

2. If necessary, scroll down to Priority Call and press OK or just press the corresponding linebutton.

3. Enter the extension you want to call.

4. Press Enter or OK to immediately start dialing the priority call to that extension, where thecall appearance will show the incoming call as a priority call.

Retrieving a voice mailAbout this taskUse this procedure to listen to your voice mail messages. The Message button and the MessageWait Indicator at the upper right corner of the phone glows red to indicate that you have a voicemail.

Before you begin• Ensure that the system administrator configures the voice mail for your extension.• Get the User ID and password of your voice mail from your system administrator.

Procedure1. To log in to your voice mail, press the Message button.

2. Follow the voice prompts to playback your voice messages.

Automatic CallbackWith the Automatic Callback feature, you receive a notification call to connect with the availableextension number that was previously busy, unanswered, on another call, or out of coverage.

Setting up Automatic CallbackAbout this taskUse this procedure to get a notification call when your previously unanswered extension isavailable to connect. You must use this feature only when your call is unattended by the receiver.

Before you beginEnsure that the feature is activated by your administrator.



• Select

Advanced features



• OK3. Scroll to Automatic Callback, and press Select.

When you end the callback call, the phone deactivates the feature automatically.

Call ParkingWith the Call Parking feature, you can put an active call on hold and resume the call from anyother phone in your organization. The administrator must activate this feature in your phone topark a call in your extension. You can dial your extension number from any other phone to retrievethe call.

Parking a callAbout this taskUse this procedure to park an active call on your phone extension.

Before you beginEnsure that you are on a call.

Procedure1. Press Main Menu.

2. Scroll to Features, and press Select.3. Scroll to Park Call, and press one of the following:

• Select• OK• Corresponding line button

Unparking a callAbout this taskUse this procedure to unpark the call from another phone.

Before you beginEnsure that you have parked a call on your extension.


2. Scroll to Features, and press Select.3. Scroll to Unpark Call, and press one of the following:

• Select• OK

Features



• Corresponding line button

4. Enter your phone extension number.

5. Press Select.

Call ForwardWith the Call Forward feature, you can divert incoming calls to another number. The phonesupports the following Call Forward types:

• Call Forward: Forwards all incoming calls to another number.• Call Forward Busy: Forwards incoming calls to another number if you are on a call.• Call Forward No Answer: Forwards incoming calls that you do not answer within a stipulated

time to another number.

Forwarding a call to another extensionAbout this taskUse this procedure to forward incoming calls to a specified number.In the IP Office environment, this feature is supported using short code dialing. Contact yoursystem administrator for the list of short codes.



2. Scroll to Features, and press Select.3. To enable Call Forward feature, scroll to one of the following options:

• Call Fwd• Call Forward-Busy• Call Forward-No Answer


• Select• OK

5. In the Destination field, enter the number where you want to forward the incoming calls.


• Save• OK

The phone generates a confirmation tone and returns to the Features menu.

Advanced features



7. To disable any of the Call Forward feature, go to the respective screen and press one ofthe following:

• Select• OK

Setting enhanced call forwardingAbout this taskYou can use this feature to forward the incoming calls on your phone to various destinationnumbers based on call type and call state.

Before you beginEnsure the feature is activated by the administrator.


2. Scroll to Features, and press Select.3. Scroll to Enhanced Call Forward, and press one of the following:


4. Select the required rules from the following list, and enter the corresponding numbers.

• Forward all calls:

- Internal [Enter Number]

- External [Enter Number]

• Forward when busy:



• Forward when no answer:



If you have configured a number for any of the rules, the phone displays that number inplace of the text Enter Number.


• Save• OK

Features



Editing a rule for enhanced call forwardingBefore you beginEnsure that the Enhanced Call Forward feature is activated by your administrator.




4. Select the rule that you want to edit and press Edit.5. Enter the destination number.


• Save• OK

Turning off rules for enhanced call forwardingBefore you beginEnsure that the Enhanced Call Forward feature is activated by your administrator.




4. To turn off a rule, select the rule, and press Turn off.5. To turn off all rules, press All off.6. Press one of the following:

• Save• OK

Advanced features



Call PickupWith the Call Pickup feature, you can answer an incoming call on behalf of your pickup groupmember. The administrator must add you to a call pickup group extension so that you can redirectan incoming call of your group member to your phone.

With the Extended Call Pickup feature, you can also answer another pickup group’s call by usingtheir extension number.

Answering a call for a call pickup group memberBefore you beginEnsure that the feature is activated by the administrator.



• Select• OK

3. Scroll to Call Pickup, and press Select.4. Do one of the following:


• Press Answer.• Press OK.

• Press Speaker.

Answering a call of another call pickup groupBefore you beginEnsure that the feature is activated by the administrator.



• Select• OK

3. Scroll to Extended Call Pickup, and press Select.4. To answer another pickup group’s call, enter the extension number of the pickup group.

Features




• Enter• OK

Interrupting a call with a whisper pageAbout this taskUse this procedure to make an announcement to a person on another extension who is active ona call. The person who is paged can only hear the announcement.

Before you beginEnsure that the feature is activated by the administrator.



• Select• OK

3. Scroll to Whisper page, and press Select.4. Enter the extension number that you want to call.


• Enter• OK

6. Deliver the message when your call is received.

ExampleYou are on a call with users A, B, and C. You have an urgent message for user A. When you usethe Whisper page feature to deliver a message to user A’s extension, all three users hear the tonethat signals the page, but only user A hears the message.

Call forwarding to your cell phone using EC500About this taskUse this procedure to receive an incoming call of your Avaya phone on your personal phone,when you are away from your desk.

Before you begin• Ensure that the feature is activated by your administrator.• Ensure that you administrator sets your personal phone number as your destination number.

Advanced features





• Select• OK

3. Scroll to EC500, and press one of the following:


Extending a call to your cell phoneAbout this taskUse this procedure to forward an ongoing call to your cell phone by using the EC500 feature.When you answer the extended call on your cell phone, the call remains active on your officephone. Later you can switch back to your office phone to continue the call.

Before you begin• Ensure that the feature is activated by the administrator.• Ensure that EC500 is configured on your mobile phone.• Ensure that you administrator sets your personal phone number as your destination number.



• Select• OK

3. Scroll to Extend Call, and press Select.4. Press OK.

You will receive a call on your cell phone to answer the extended call.

Activating Send All CallsAbout this taskWhen Send All Calls (SAC) feature is on, your incoming calls go directly to a predefined coveragenumber, typically your voice mail. Incoming calls ring once at your extension and then go directlyto a number which is set by your system administrator.

Features



You can also turn Send All Calls on or off by using the phone Features list.

Note:Do not enable the SAC feature in case you selected the cover all option for the coverage path.Enabling both features at the same time can cause duplicate entries in the call log.

Procedure1. Navigate to the Features screen.

2. Scroll to choose Send All Calls.

3. Press Select or OK or the corresponding line button to activate the feature.

Hunt Group BusyUsing the Hunt Group Busy feature, users can opt-in or opt-out of the calls specific to the huntgroup. A hunt group is a collection of users who handle similar types of calls. A user can be a partof multiple hunt groups.The Features screen displays the Hunt Group Busy buttons. Each Hunt Group Busy buttoncorresponds to a specific hunt group. The Hunt Group Busy button label includes a unique four-digit index for each group.

Using Hunt Group BusyAbout this taskUse the Hunt Group Busy buttons on the Features screen, to stop or start receiving calls from aparticular hunt group.

Procedure1. To stop receiving calls from a particular hunt group, press the corresponding Hunt Group

Busy button.

2. To turn off the Hunt Group Busy feature for a particular hunt group and start receiving calls,press the corresponding Hunt Group Busy button.

Calling in your intercom groupAbout this taskUse this procedure to call a specific extension or intercom group.



Advanced features




• Select• OK

3. Scroll to Dial Icom, and press Select.

The intercom group number shows next to the Dial Intercom feature.

4. Press the number that corresponds to the destination extension.


• Enter• OK

ExampleAuto icom 2 3: The first number denotes the intercom group number for the Dial Intercom feature.The next number denotes the extension your administrator has predefined as your automaticintercom destination extension.

Excluding others from bridging on to your callAbout this taskUse the Exclusion feature to prevent others who are bridged to your extension from bridging ontoa specific call. You can activate exclusion only during an active call.




• Select• OK

3. Scroll to Exclusion, and press one of the following:

• Select• Corresponding line button

When you activate Exclusion during a call, all parties except you and the calling and thecalled party are dropped from the call.

Features



Blocking your extension from displaying during callsAbout this taskYou can override the system (default) setting to display your extension on outgoing calls. Use theCalling Party Number Blocking feature to prevent your number from displaying.

Procedure1. From the Phone screen, access the Features screen.

2. Select CPN Block.

3. Enter the extension number you do not want the called party to see.

4. Press Enter or OK to start calling party number blocking.

Displaying your extension on outgoing callsAbout this taskIf you used the Calling Party Number (CPN) Block feature to block displaying your extension onthe calls you make, you can change it back using CPN Unblock. CPN Unblock allows parties youcall see your extension.

Procedure1. From the Phone screen, access the Features screen.

2. Select CPN Unblock.

3. Enter your extension number.

4. Press Enter or OK to stop calling party number blocking.

Tracing a malicious callAbout this taskUse this feature to trace a malicious call. Activating Malicious Call Tracing (MCT Act) alerts acontroller to begin call tracing and provide information for reporting this call. This feature isavailable only if your administrator has set up the phone system to trace and track malicious callsand there is an attendant or controlling user to oversee the trace.

Procedure1. During an active call, access the Features menu.

2. To start a trace, scroll to Malicious call trace, and press one of the following:

• Select• Corresponding line button

Advanced features



An alerting tone or flashing LED signifies the trace is active. Hanging up deactivates MCTAct.

Important:

Some countries, states, and localities have laws that determine if and under whatcircumstances you can use Malicious Call Trace . Before using the Malicious CallTrace feature, you must understand and comply with these laws.

Call recordingWith the Audix Record feature, you can record your current call.

Important:Some countries, states, and localities have laws that determine if and under whatcircumstances you can record telephone conversations. Before using the Audix Recordfeature, you must understand and comply with these laws.

Recording a callBefore you beginEnsure that your administrator activated the feature on your phone .



• Select• OK

3. Scroll to Audix Record, and press Select.4. Disconnect the call to stop recording.

Activating the screen saverProcedure

1. Press Main menu.

2. Press Applications.

3. Scroll down to Activate screen saver, and press Select.

Call TransferWith the Call Transfer feature, you can transfer your call to another destination number.

Features



Types of Call Transfer are:• Attended transfer: To put an active call on hold and establish a second call with the call-

transfer recipient before transferring the call.• Unattended transfer: To transfer an active call without establishing a call with the call-transfer

recipient.• Blind transfer: To transfer an active call to an attended or unattended call-transfer recipient.

Making an attended transferAbout this taskUse this procedure to hold an active call and establish a second call with the call-transfer recipientbefore transferring the call.

Procedure1. While on an active call, press Transfer.

The phone displays the Enter transfer destination screen.


• Dial the number to which you want to transfer the call.• If the recipient’s call is on hold, press Held call.• Call the person from the Contacts or Recents.

The first call is put on hold, and the recipient’s phone starts ringing.

3. After the recipient answers your call, press Complete.

The phone transfers the call to the selected number.

Making an unattended transferAbout this taskUse this procedure to transfer an active call without establishing a call with the call-transferrecipient.

Procedure1. While on a call, press Transfer.



• Dial the number to which you want to transfer the call.• If the recipient’s call is on hold, press Held call.• Call the person from the Contacts or Recents.

The first call is put on hold, and the recipient’s phone starts ringing.

3. Press Complete.

The phone transfers the call to the selected number.

Advanced features



Making a blind transferAbout this taskUse this procedure to transfer an active call to an attended or unattended call-transfer recipient.

Before you beginEnsure that the blind transfer feature is activated by your administrator.

Procedure1. While on a call, press Transfer.



• Dial the number to which you want to transfer the call.

• If the recipient’s call is on hold, press Held call.• Call the person from the Contacts or Recents.

3. To immediately transfer a call, press Now.

The call-transfer recipient’s phone starts ringing, and the phone transfers the first call to therecipient.

4. To transfer a call to an attended recipient, do the following:

a. Press Talk.

The first call is put on hold, and the call-transfer recipient’s phone starts ringing.

b. After the recipient answers your call, press Complete.

Making a call by using URI dialingAbout this taskUse this procedure to dial an extension with the format username@host where the name of thehost includes one of the following:

• IPv4 address• Fully qualified domain name

Before you beginEnsure that the Edit dialing feature is enabled on your phone.

Procedure1. Enter the URI extension by using relevant input method for uppercase and lowercase

letters, and numbers.

2. Press the Call softkey to make the call.

Features



Team ButtonIf the administrator has configured the Team Button feature for your phone, you can monitoranother phone to:

• See if the monitored phone redirects calls to another phone.

• See if the monitored phone has an active call.

• Answer any of the calls that are ringing on the monitored phone.

• Make a speed dial call to the monitored phone by pressing the Team Button softkey when themonitored phone does not have an active call.

• Transfer an active call to the monitored phone by pressing the Team Button softkey.

The call redirection feature, SAC, CFWD, or ECF, might be active on the monitored phone. Themonitoring phone can override call redirection when speed dialing or transferring an active call tothe monitored phone. The override feature ensures that the call made to the monitored phonerings on the monitored phone and is not routed to the redirected number.

To override call redirection, the administrator must configure on SMGR:

• The monitored phone setting that enables the monitoring phone to override call redirectiondirectly or through a choice provided to the user.

• The monitoring phone setting that enables the phone to override the call redirection featurethat is active on a monitored phone.

For more information to set the overriding permission on SMGR, see Administering Avaya Aura®

System Manager.

Answering an active call on a monitored extensionProcedure

1. Go to the Features screen.

2. Scroll to choose the monitored extension for which you want to answer the incoming call.

3. Press one of the following twice:

• Select• OK

Viewing the status of monitored stationsProcedure

1. Go to the Features screen.

2. Scroll to view the status of the required monitored extension.

Advanced features



Note:

The Team button screen remains active till you close the screen.

Speed dialing to a monitored extension

Before you beginEnsure that the monitored phone to which you make the call is in an idle state.

About this taskUse this task to make a call to a monitored phone. If the monitored phone has an active callredirection feature and you can override the feature, the monitored phone rings for 30 seconds. Ifno one answers the call during this time, the system redirects the call to the redirected number.

Procedure1. Go to the Features screen.

2. Scroll to choose the monitored phone that you want to call.

3. Press one of the following twice:

• Select• OK

ResultThe phone makes a call to the monitored extension.

Transferring a call to a monitored phoneAbout this taskUse this procedure to transfer an active call to a monitored phone. If the monitored phone has anactive call redirection feature and you can override the feature, the monitored phone rings for 30seconds. If no one answers the call during this time, the system redirects the call to the redirectednumber.

Before you beginYou must be on an active call.

Procedure1. Go to the Features screen.

2. Scroll to choose the monitored phone to which you want to transfer the active call andpress one of the following:

• Select• OK

The system puts the active call on hold and rings the monitored phone.

Features



3. To complete the transfer, perform one of the following actions:

• Press the Complete softkey.

• On-hook the handset.

• Press the Speaker button.

Monitoring other extensions at a glanceAbout this taskUse this procedure to monitor phones for others. You can see whether an extension you cover isidle or busy at a glance. Extensions you can view the word Busy next to the extension number.


Procedure1. From the Phone screen, scroll to the System Numbers.

2. If necessary, scroll to the line button for the extension you want to check.

3. If that extension is in use, the phone displays Busy next to the extension number.

Precedence callYou can override other calls by making a priority call with precedence . You can manually dial theextension number or select the extension from Contacts or Recents. The precedence level isvalid for only one call session. The call precedence levels are :

• FO: Flash Override. Highest precedence.• FL: Flash.• IM: Immediate.• PR: Priority.• Routine: Lowest precedence. Routine is highlighted on the call session line if no call is made

within five minutes.You can start a precedence call from Bridged Appearance, but not from the Team button.

Making a precedence call by using Main menuProcedure

1. Press Main menu.

2. Scroll to Applications, and press Select.3. Select Call Priority.

4. In the Precedence Selection screen, select the priority level.

Advanced features



5. Enter the extension from one of the following:

• Contacts• Recents• Dial extension from dialpad

Making a precedence call by using dial plan configurationAbout this taskUse this procedure to make a precedence call manually by dialing the extension number.

Before you beginEnsure that the Dial plan is configured on the Local Session Controller or Enterprise SessionController with the Feature Access Code (FAC).

Procedure1. Lift the handset or press one of the following:

• Speaker• Headset• Corresponding line button

2. Dial the FAC followed by the extension number.

Bridged Call AppearanceBridged Call Appearance is a unique extension number that is shared among multiple users tocommunicate through a single call appearance. You can make, receive, and join a call on behalf ofthe owner by using the bridged appearance. The bridged appearance might display the bridgeowner’s identity on the receiver’s display screen.

Making a call on a bridged lineAbout this taskUse this procedure to make a call on another user’s bridged line.

Before you beginEnsure that the required bridged line is idle.

Procedure1. Press the line key of the bridged number that you want to use.

2. Enter the number by using the dial pad.

The phone initiates the call when the inter digit timer times out.

Features



Answering a bridged line callAbout this taskWhen you receive a call from a bridged line, the phone screen displays the bridge owner’s identity.If you receive more than one bridged call, the phone screen highlights the recent bridged call.

Procedure1. Do one of the following:


• Press Speaker.• Press OK.

• Press the Answer softkey.

2. (Optional) For multiple bridged call appearances, do the following:

a. Press the line key of the bridged number that you want to answer.

b. Continue with Step 1.

Joining a call on a bridged lineProcedure

1. On the phone screen, select an active bridge line number.

2. Press Bridge.

PresenceWith the Presence feature, you can monitor the status of your contacts in real time. Theadministrator must activate this feature to display presence information on your phone screen.You can change your status manually so that other users can see your availability forcommunication.

Viewing the Presence status of your contactsBefore you begin

• Ensure that the feature is activated by the administrator.• Set Track Presence option to Yes when you add or edit a contact in the Contacts list.




Advanced features



3. Scroll to the required contact.

The phone displays the corresponding presence icon of the contact.

Related linksAdding a new contact on page 29

Changing your Presence statusBefore you beginEnsure that the feature is activated by the administrator.

Procedure1. Press Main menu.

2. Scroll to Applications, and press Select.3. Scroll to My Presence, and press Select.4. (Optional) Scroll to Automatic.

5. Scroll and press Select to choose one of the following:

• Available• Busy• Away• Do not Disturb• Out of Office• Offline


• Save• OK

Related linksPresence icons on page 21

CalendarWith the Calendar feature, you can access Microsoft® Exchange Server calendar on your phone.You can also view and set reminder for meetings or appointments.When Exchange Calendar is active, appointments display in the order of their start times and areremoved once the meeting time expires. Calendar information is updated whenever you log in toyour phone, change calendar settings, or access the Calendar.

Features



Accessing calendarAbout this taskUse this procedure to open calendar on your phone.

Before you beginEnsure that Exchange credentials is activated by your administrator.


2. Scroll to Applications, and press Select.3. Scroll to Calendar, and press Select.

If you are accessing calendar for the first time, the phone displays Exchange credentialsscreen to access your Microsoft® Exchange Server.

Configuring Microsoft® Exchange Server calendarBefore you begin

• Ensure that the feature is activated by the administrator.• Ensure that you have the following details:

- User name- Password- Domain name


2. Scroll to Settings, and press Select.3. Scroll to Applications, and press Select.4. Scroll to Exchange credentials, and press Select.5. Type the following details:

• Exchange username• Exchange password• Domain name

6. (Optional) To enable or disable Name/Password Prompt, do one of the following:

• Change: To enable or disable prompt.

• Right Arrow key: To enable prompt.

• Left Arrow key: To disable prompt.

Advanced features




• Save• OK

Reviewing your Calendar eventAbout this taskUse this procedure to view your calendar appointments. You can set the Enable ExchangeCalendar and Enable Reminder option to Yes to get a pop-up reminder of your upcomingcalendar appointments.

Before you beginEnsure Microsoft® Exchange is configured on your phone.


2. Scroll to Applications, and press Select.3. Scroll to Calendar, and press Select.

The phone displays the appointments in the start-time order.

4. To scroll from one appointment to another, press Up Arrow key or Down Arrow key.

5. Select the calendar event, and press one of the following:

• Call: To call the extension number available in the appointment.

• Details: To view the details of the calendar event.

• Month: To view the Calendar Event Month screen.

• Exit: To exit from the event screen.

6. In Calendar Event Month screen, press one of the following:

• Today: To view calendar event of the current date.

• Day: To view calendar event of the selected day.

Related linksEnabling and disabling Exchange calendar on page 71Enabling and Disabling Calendar reminder on page 71

Using guest loginAbout this taskUse this procedure to log in as a guest on another phone to access your applications for a limitedperiod of time.

Features





2. Scroll to Applications, and press Select.3. Scroll to Guest login, and press Select.4. Type the following:

a. User nameb. Password

5. Press one of the following to set the duration in hours:

• Right arrow key: To increase the value.

• Left arrow key: To decrease the value.


• Enter• OK

SLA Mon™ overviewSLA Mon™ technology is a patented Avaya technology embedded in Avaya products to facilitateadvanced diagnostics. The phones support SLA Mon™ agent which works with Avaya DiagnosticServer (ADS). SLA Mon™ server controls the SLA Mon™ agents to execute advanced diagnosticfunctions, such as:

• Endpoint Diagnostics- The ability to remotely control IP phones, to assist end users with IP phone configuration

and troubleshooting.- The ability to remotely generate single and bulk test calls between IP phones.- The ability to remotely execute limited packet captures on IP phones to troubleshoot and

diagnose IP phone network traffic.• Network Monitoring

- The ability to monitor multiple network segments for performance in terms of packet loss,jitter, and delay.

- The ability to monitor hop-by-hop QoS markings for voice and video traffic.

Advanced features



Recording audio parametersAbout this taskUse this procedure to record audio parameters information in your phone.

Note:The saved audio parameters information is used for audio debugging.


2. Scroll to Network information, and press Select.3. Scroll to Audio parameters, and press Select.4. Press Record softkey.

5. To stop the recording, press Stop softkey.

Features



Chapter 7: Customization

Phone

Setting the dialing modeAbout this taskUse this procedure to set the dialing method used to initiate dialing.


2. Scroll to Settings, and press Select.3. Scroll to Phone, and press Select.4. Scroll to Dialing mode.

5. Press Change to select one of the following options:

• Manual: Press the Call softkey to start a call.

• Auto: The dialed digits must match the dialplan to start a call.

6. Press Save.

Related linksMaking a call by using the dial mode on page 24

Displaying сall timersAbout this taskUse this procedure to display the duration of calls.


2. Scroll to Settings, and press Select.3. Scroll to Phone, and press Select.



4. Use the Down Arrow key to go to the Display call timers.

5. Press Change to activate or deactivate the call timers.

6. Press Save.

Setting key repeat delayBefore you beginEnsure that the key repeat delay settings are activated by your administrator.


2. Scroll to Settings, and press Select.3. Scroll to Phone, and press Select.4. Scroll to Key repeat delay.

5. Press Change to select one of the following:

• Default• Long• Longest• Off• Short

6. Press Save.

Setting redial optionsAbout this taskUse this procedure to see the last dialed number(s) to redial.


2. Scroll to Settings, and press Select.3. Scroll to Phone, and press Select.4. Scroll to Redial option.

5. Press Change, and select one of the following:

• One Number: To see the last dialed number.

• List: To see a list of the recent eight dialed numbers.

Phone



6. Press Save.

Related linksRedialing a number on page 25

Assigning Speed Dial entriesAbout this taskUse this procedure to assign speed dial numbers to your contacts. You can assign up to ninespeed dial entries.This feature is only available in the Avaya Aura® environment.


2. Scroll to Settings, and press Select.3. Scroll to Phone, and press Select.4. Select Assign speed dial entries.

5. Use the Up and Down Arrow keys to select a Speed Dial number.

6. Press Contacts to select a contact.

7. Press Select to assign the contact to the selected Speed Dial number.

You can assign only one contact.

Related linksMaking a call using speed dial on page 25

Replacing and clearing a Speed Dial contactAbout this taskUse this procedure to replace or remove a Speed Dial contact.

Before you beginAssign a contact to a Speed Dial number.


2. Scroll to Settings, and press Select.3. Scroll to Phone, and press Select.4. Select Assign speed dial entries.

5. Use the Down Arrow key to go to the Speed Dial contact that you want to replace or clear.

Customization




• Replace: To replace the contact with another contact.• Clear: To remove the contact from the Speed Dial.

7. Press Replace or Clear when the phone prompts for confirmation.

Setting Mute alertAbout this taskUse this procedure to receive a notification alert when your phone is on mute and you try toanswer a call.


2. Scroll to Settings, and press Select.3. Scroll to Phone, and press Select.4. Scroll to Mute alerting option.

5. Press Change to select one of the following:

• Audible: The phone beeps to notify that you have muted your phone.• Visual: The phone displays the mute icon after some time on the phone status line.• Both: The phone beeps and displays a mute alert message .• None: The phone disables the mute alert.


• Save• OK

Visual alertingThe beacon LED works in the following manner to indicate incoming calls and messages:

• If there is an incoming call, the beacon LED blinks.• If there are new voice mail messages, the beacon LED is lit continuously.• If the speaker is on during an active call and there are new voice mail messages, the beacon

LED turns off every 15 seconds.

Note:• If the call is on hold, the beacon LED stops flashing.

Related linksSetting Visual alerting on page 68

Phone



Setting Visual alertingAbout this taskUse this procedure to illuminate the beacon LED when there are incoming calls and messages.


2. Scroll to Settings, and press Select.3. Scroll to Phone, and press Select.4. Scroll to Visual alerting.

5. Press Change to enable or disable visual alerting.

6. Press Save.

Related linksVisual alerting on page 67

Customizing phone keysAbout this taskUse this procedure to add, move, or delete applications from the phone screen.


2. Scroll to Settings, and press Select.3. Scroll to Phone, and press Select.4. Scroll to Phone keys customization, and press Select.5. Press Customize key.

6. Use Navigation keys to select the line key.

7. (Optional) If the selected line is empty, press Add, and select the application.

8. To move the selected key, do the following:

a. Press Move.

b. Use the Navigation keys to move the selected line key.

c. (Optional) If the new location is empty, press Select.d. (Optional) If the new location is already assigned a key, press Swap.

9. To label a key, do the following:

a. Press Relabel.b. Type the name of the label, and press OK.

Customization



10. To delete a key, press Delete.

Restoring key settingsAbout this taskUse this procedure to clear customized keys and restore them to administrator settings


2. Scroll to Phone, and press Select.3. Scroll to Phone keys customization, and press Select.4. Press Restore.


• Select• OK

Applications

Enabling the Away timerProcedure

1. Press Main menu.

2. Scroll to Settings, and press Select.3. Scroll to Applications, and press Select.4. Scroll to Presence Integration, and press Select.5. Scroll to Away timer, and press Change to turn on the timer.

6. Press Change to turn on the timer.

7. Use the Down Arrow key to go to the Away timer value.

8. Enter the time in seconds.

You can enter any value from 0 to 999.

9. Press Save.

Applications



Turning call history on and offProcedure

1. Press Main menu.

2. Scroll to Settings, and press Select.3. Scroll to Applications, and press Select.4. Scroll to Recents, and press Select.5. Scroll to Log calls, and press one of the following:

• Change: To turn on or off the call history.

• Right Arrow key: To turn on the call history.

• Left Arrow key: To turn off the call history.

6. Press Save.

Enabling and disabling Microsoft® Exchange contactsynchronization


2. Scroll to Settings, and press Select.3. Scroll to Applications, and press Select.4. Scroll to Contacts, and press Select.5. Scroll to Enable exchange contacts, and press one of the following:

• Change: To enable or disable Exchange contact.

• Right Arrow key: To enable Exchange contact.

• Left Arrow key: To disable Exchange contact.


• Save• OK

Customization



Calendar SettingsEnabling and disabling Exchange calendar


2. Scroll to Settings, and press Select.3. Scroll to Applications, and press Select.4. Scroll to Calendar, and press Select.5. Scroll to Enable Exchange Calendar, and press one of the following:

• Change: To enable or disable exchange calendar.• Right Arrow key: To enable Exchange calendar.• Left Arrow key: To disable Exchange calendar.


• Save• OK

Related linksEnabling and Disabling Calendar reminder on page 71Reviewing your Calendar event on page 61

Enabling and Disabling Calendar reminderProcedure

1. Press Main menu.

2. Scroll to Settings, and press Select.3. Scroll to Applications, and press Select.4. Scroll to Calendar, and press Select.5. Scroll to Enable Reminder, and press one of the following:

• Change: To enable or disable calendar reminder.• Right Arrow key: To enable calendar reminder.• Left Arrow key: To disable calendar reminder.


• Save• OK

Related linksEnabling and disabling Exchange calendar on page 71

Applications



Reviewing your Calendar event on page 61

Enabling and Disabling Calendar reminder toneProcedure

1. Press Main menu.

2. Scroll to Settings, and press Select.3. Scroll to Applications, and press Select.4. Scroll to Calendar, and press Select.5. Scroll to Reminder tone, and press one of the following:

• Change: To enable or disable reminder tone.

• Right Arrow key: To enable reminder tone.

• Left Arrow key: To disable reminder tone.


• Save• OK

Setting a reminder and snooze timeProcedure

1. Press Main menu.

2. Scroll to Settings, and press Select.3. Scroll to Applications, and press Select.4. Scroll to Calendar, and press Select.5. Scroll to Reminder Time, and enter the number of minutes. The range is 0 to 99.

6. Scroll to Snooze Time, and enter the number of minutes. The range is 0 to 99.


• Save• OK

Setting a day of the week for calendar reminderProcedure

1. Press Main menu.

2. Scroll to Settings, and press Select.3. Scroll to Applications, and press Select.4. Scroll to Calendar, and press Select.5. Scroll to First Day of the Week.

Customization




• Change: To change the day.

• Right Arrow key: To change the day in ascending order.

• Left Arrow key: To change the day in descending order.


• Save• OK

Setting Calendar listProcedure

1. Press Main menu.

2. Scroll to Settings, and press Select.3. Scroll to Applications, and press Select.4. Scroll to Calendar, and press Select.5. Scroll down to List Style and press one of the following:

• Expanded• Compact


• Change• Right Arrow key

• Left Arrow key


• Save• OK

Enabling SAC when DND is activeAbout this taskWhen your presence status is set to Do Not Disturb, use this procedure to enable the Send AllCalls (SAC) feature to redirect calls.

Before you beginEnsure that the Send All Calls feature is activated by your administrator.


Applications



2. Scroll to Settings, and press Select.3. Scroll to Applications, and press Select.4. Scroll to Presence Integration, and press Select.5. Scroll to DND invokes SAC.

6. Press Change, and set the value to Yes.

7. Press Save.

Audio

Turning automatic gain control on or offAbout this taskUse this procedure to adjust the audio output level to for better quality audio.


2. Scroll to Settings, and press Select.3. Scroll to Audio, and press Select.4. Scroll to Automatic Gain Control, and press Select.5. Select the handset, headset, or speaker for which you want to turn AGC on or off.

6. Press Change to turn AGC on or off.

7. Press Save.

Turning button clicks on and offProcedure

1. Press Main menu.

2. Scroll to Settings, and press Select.3. Scroll to Audio, and press Select.4. Use the Down Arrow key to go to the Button Clicks screen.

5. Press Change to turn the audio on or off.

6. Press Save.

Customization



Turning Error Tones on and offAbout this taskUse this procedure to activate the error tone alarm when you perform an incorrect action whileusing the phone.


2. Scroll to Settings, and press Select.3. Scroll to Audio, and press Select.4. Use the Down Arrow key to go to the Error Tones screen.

5. Press Change to turn error tones on or off.

6. Press Save.

Setting Headset mic levelAbout this taskUse this procedure to adjust the best headset performance.

Before you begin• Ensure that you are on a call and the caller’s audio level is at 50%.• Adjust the microphone position as recommended by your headset vendor.


2. Scroll to Settings, and press Select.3. Scroll to Audio, and press Select.4. Scroll to Headset mic level, and press Select.5. Press one of the following:

• Right arrow key: To increase the gain level.

• Left arrow key: To decrease the gain level.

6. (Optional) To set the default gain level, press Default.

Audio



Configuring hearing aid compatibilityProcedure

1. Press Main menu.

2. Scroll to Settings, and press Select.3. Scroll to Audio, and press Select.4. Scroll to Handset profile, and press Select.5. Press one of the following:

• Default• Normal• Amplified: Magnifies the normal audio level. The option must be used with caution

because long term extended use of the highest volume settings can cause ear damage.

Note:

The amplified audio level will return to normal when the call is ended.

• Hearing Aid: Optimizes the sound quality of hearing aids.


• Save• OK

Setting headset profileAbout this taskUse the procedure to select the headset profile that best matches the acoustic properties of theheadset.


2. Scroll to Settings, and press Select.3. Scroll to Audio, and press Select.4. Scroll to Headset profile, and press Select.5. Scroll to the profile that matches your headset.

6. Press Change.


• Save

Customization



• OKRelated links

List of headset profile on page 77

List of headset profileHeadset Profile DescriptionProfile 1 DefaultProfile 2 • Plantronics: SupraPlus® Wideband HW251N/

HW261N (HIS)

• Sennheiser: SH 330/SH 350, CC 510/CC 550(CAVA-31)

Profile 3 • Plantronics: EncorePro® HW291N/HW301N (HIS)

• Sennheiser: Circle™ SC 230/260 (CAVA-31)Profile 4 • Jabra: BIZ™ 2400 (GN1216)

• Sennheiser: Century™ SC 630/660 (CAVA-31)

• VXI: CC Pro™ 4010V DC, CC Pro™ 4021V DC(OmniCord-V)

Profile 5 Jabra: GN2000 (GN1216)

Related linksSetting headset profile on page 76

Setting a personalized ring toneAbout this taskUse this procedure to set a ring tone for different uses.


2. Scroll to Settings, and press Select.3. Scroll to Audio, and press Select.4. Scroll to Personalize ringing, and press Select.5. Scroll to one of the following options:

• Primary• Team Key• Bridged CA• Call Pickup

Audio




• Select• OK

7. Scroll to the ringtone, and press Select.8. (Optional) To play the ringtone, press Play.

9. Press Save.

Display

Changing the background imageProcedure

1. Press Main menu.

2. Scroll to Settings, and press Select.3. Scroll to Display, and press Select.4. Scroll to Background, and press Select.5. Scroll down to the new image.

6. (Optional) To preview the image, press Preview and then press Dismiss.


• Select• OK


• Save• OK

Changing the screen saverProcedure

1. Press Main menu.

2. Scroll to Settings, and press Select.3. Scroll to Display, and press Select.4. Scroll to Screen saver and press Select.

Customization



5. Scroll to the new image.

6. (Optional) To preview the image, press Preview and then Dismiss.


• Select• OK

Setting screen saver detailsAbout this taskUse this procedure to change the time that elapses before the phone displays a screen saver andto enable clock display on the screen saver.


2. Scroll to Settings, and press Select.3. Scroll to Display, and press Select.4. Scroll to Screen saver details, and press Select.5. To change the screen saver time, scroll down to Screen saver timer, and do one of the

following:

You can enter any value from 0 to 999.

• Press (+) softkey to increase the minutes value.

• Press (-) softkey to decrease the minutes value.

6. To enable clock on the screen saver, scroll to Clock, and press Change.


• Select• OK

Adjusting the brightness of a phone screenProcedure

1. Press Main menu.

2. Scroll to Settings, and press Select.3. Scroll to Display, and press Select.4. Scroll to Brightness.

Display




• Select• OK

The phone displays the following list:

• Phone• Name of the button module attached to the phone.

6. On Phone, press one of the following:

• Right Arrow key: To increase the brightness.

• Left Arrow key: To decrease the brightness.

7. Press Save.

Setting the display languageProcedure

1. Press Main menu.

2. Scroll to Settings, and press Select.3. Scroll to Display, and press Select.4. Scroll to Language, and press Select.5. Scroll to the language, and press one of the following:

• Select• OK

6. Press one of the following when the phone prompts for confirmation:

• Confirm• Cancel

The phone returns to the Display screen and the language changes to the selectedlanguage.

Setting Backlight timerProcedure

1. Press Main menu.

2. Scroll to Settings, and press Select.3. Scroll to Display, and press Select.

Customization



4. Scroll to Backlight timer, and enter the number of minutes. The range is 0 to 999.


• Save• OK

Setting the Time FormatProcedure

1. Press Main menu.

2. Scroll to Settings, and press Select.3. Scroll to Display, and press Select.4. Use the Down Arrow key to go to the Time Format screen.

5. Press Change to select one of the following options:

• Time Format 24 Hour• Time Format 12 Hour

6. Press Save.

Setting the Date FormatProcedure

1. Press Main menu.

2. Scroll to Settings, and press Select.3. Scroll to Display, and press Select.4. Use the Down Arrow key to go to the Date Format screen.

The phone displays one of the following:

• Default• mm/dd• dd/mm• mm.dd• dd.mm• mm-dd• dd-mm• mmm dd

Display



5. Press Change to select one of the options.

6. Press Save.

Setting the time zoneAbout this taskUse this procedure to set the current time of the phone.


2. Scroll to Settings, and press Select.3. Scroll to Display, and press Select.4. Select Time Zoneto go to the My time screen.

5. To set the required time, do one of the following:

• Use the Left Arrow and Right Arrow key.

• Press - or + softkey.

6. Press Save.

Setting text sizeProcedure

1. Press Main menu.

2. Scroll to Settings, and press Select.3. Scroll to Display, and press Select.4. Scroll down to Text size, and press Select.5. Press one of the following:

• Right arrow key: To increase the font size.

• Left arrow key: To decrease the font size.


• Save• OK

Customization



Setting the phone screen widthProcedure

1. Press Main menu.

2. Scroll to Settings, and press Select.3. Scroll to Display, and press Select.4. Scroll to Phone Screen width, and press Select.5. Press Change to select one of the following options:

• Full: Each call appearance or feature occupies the entire width of a line.

• Half: Each call appearance or feature occupies half the width of a line, effectivelysplitting the screen in two halves.

6. Press Save.

Setting the network modeAbout this taskUse this procedure to set the network mode to Ethernet or Wi-Fi.

Note:J169 phone does not supports Wi-Fi feature.


2. Scroll to Settings, and press Select.3. Scroll to Network, and press Select.4. Scroll to Network mode.

The Network mode shows following two options:

• Ethernet: To connect to a Ethernet network.

• Wi-Fi: To connect phone to Wi-Fi network.


• Change• Right arrow key

• Left arrow key

Setting the network mode




• Save• OK

Related linksSetting the network configuration on page 84Enabling Wi-Fi on page 85

Setting the network configurationAbout this taskUse this procedure to enable the network configuration to set automatically or manually on yourphone.


2. Scroll to Settings, and press Select.3. Scroll to Network, and press Select.4. Scroll to Network config.

The Network configuration shows following two options:

• Auto: To automatically connect a network.

• Manual: To manually connect to a network.



• Left arrow key


• Save• OK

Related linksSetting the network mode on page 83

Customization



Enabling Wi-FiAbout this task

Note:J169 phone does not supports Wi-Fi feature.

Before you begin• Ensure that the Wi-Fi module is installed in your phone.• Ensure that the feature is activated by your administrator.


2. Scroll to Settings, and press Select.3. Scroll to Network, and press Select.4. Scroll to Network mode, and press one of the following.



• Save• OK

The phone displays the list of Wi-Fi networks available in your organization.

6. (Optional) To view Wi-Fi network information, press Info.

SSID: Specifies the network name for the WLAN you are using.

7. Use the navigation keys to select a Wi-Fi network, and press Connect.

The phone prompts to restart.

8. Press OK.

9. Enter the following details:

a. Identityb. Password: Wi-Fi password

c. Anonymous Identity10. Press Connect.

The phone authenticates user details to connect the Wi-Fi.

11. (Optional) To change the Wi-Fi network, do the following :

a. Scroll to Wi-Fi networks, and press Select.

Setting the network mode



b. Repeat Step 4 to Step 8.

Related linksSetting the network mode on page 83

Recording audio parametersAbout this taskUse this procedure to record audio parameters information in your phone.

Note:The saved audio parameters information is used for audio debugging.


2. Scroll to Network information, and press Select.3. Scroll to Audio parameters, and press Select.4. Press Record softkey.

5. To stop the recording, press Stop softkey.

Customization



Chapter 8: Troubleshooting

Limited access during failoverOne or more telephone system servers provide your phone with its connectivity, features, andfunctionality. If a disconnect or switch from one server to another occurs, your phone goes into"failover" mode to keep it operating while alternate server resources are established. Dependingon the server your phone is on, an icon may appear on the top display line to notify you thatfailover is in effect.

Failover has different stages. For example, while your phone transitions to a new server it is in“limbo” and functionality may be limited. Then when the alternate server is active, your phoneassumes the functionality available on that server, which may not be the same as your originalserver. When the original server is restored, your phone transitions back (failback) andfunctionality may again be limited during the transition. When your phone is back on the originalserver, normal functionality is restored. Failover and failback are automatic; you have no controlover failure mode.

Keep in mind that during failover certain features may not be available and telephone functionalitymay be limited. Check the softkeys at the bottom of the display to determine the actions you cantake during failover; also try the Phone button to display the for possible actions.

Important:

Do not log your telephone off during failover or until normal service is restored on your originaltelephone server. Logging off during failover, during transition to or from an alternate server, orwhile your phone is active on an alternate server may cause your phone to becomeinoperable.

The following conditions apply when your telephone is in failover mode:

• If you are on a call when failover occurs, that call will remain active. You cannot initiate newcalls while your phone transitions to the alternate server.

• Certain softkeys may not display and their related functions may be unavailable untiltransition to the alternate server is complete.

• Call connection may take longer than usual.

• During the transition to a new server, any active conference calls, call transfers, and heldcalls may be dropped. Incoming calls may not reach you; such calls may go to voice mail.

• Emergency calls may or may not work, depending on the stage of failover and thefunctionality available on the alternate server.



• The Message Waiting Indicator is cleared, but voice mail may still be available if the voicemail server to which calls are being sent is not in failover.

• Transitions back to the normal server will restore all original functionality.

Troubleshooting



Chapter 9: Resources

DocumentationSee the following related documents at http://support.avaya.com.

Title Use this document to: AudienceOverviewAvaya Aura® Session ManagerOverview and Specification

See characteristics and capabilities,including feature descriptions,interoperability, performance specifications,security and licensing requirements of theAvaya Aura® Session Manager.

For people who wantto gain a high-levelunderstanding of theAvaya Aura® SessionManager features,functions, capacities,and limitations.

Avaya IP Office™ Platform FeatureDescription

See information about the featuredescriptions.

For people whoperform systemadministration tasks.

Avaya IP Office™ Platform SolutionDescription

See information about how the productsand services that interoperate with thissolution.

For people who wantto gain a high-levelunderstanding of theIP Office features,functions, capacities,and limitations.

ImplementingDeploying Avaya Aura® SessionManager

See the installation procedures and initialadministration information for Avaya Aura®

Session Manager.

For people whoinstall, configure, andverify Avaya Aura®

Session Manager onAvaya Aura® SystemPlatform.

Upgrading Avaya Aura® SessionManager

See upgrading checklists and procedures. For people whoperform upgrades ofAvaya Aura® SessionManager.

Deploying Avaya Aura® SystemManager on System Platform

See the installation procedures and initialadministration information for Avaya Aura®

System Manager.

For people whoinstall, configure, andverify Avaya Aura®

Table continues…




Title Use this document to: AudienceSystem Manager onAvaya Aura® SystemPlatform at acustomer site.

Avaya IP Office™ Platform SIPTelephone Installation Notes

See the installation procedures and initialadministration information for IP Office SIPtelephone devices.

For people whoinstall, configure andverify SIP telephonedevices on IP Office.

AdministeringAdministering Avaya Aura® SessionManager

See information about how to performAvaya Aura® Session Manageradministration tasks including how to usemanagement tools, how to manage dataand security, an how to perform periodicmaintenance tasks.

For people whoperform Avaya Aura®

Session Managersystemadministration tasks.

Administering Avaya Aura® SystemManager

See information about how to performAvaya Aura® System Manageradministration tasks including how to usemanagement tools, how to manage dataand security, an how to perform periodicmaintenance tasks.

For people whoperform Avaya Aura®

System Manageradministration tasks.

Administering Avaya IP Office™

Platform with ManagerSee information about short codeconfigurations for the feature list

For people who needto access IP Officefeatures using shortcodes.

Administering Avaya IP Office™

Platform with Web ManagerSee information about IP Office WebManager administration tasks including howto use the management tool, how tomanage data and security, and how toperform maintenance tasks.

For people whoperfrom IP OfficeWeb Manageradministration tasks.

MaintainingMaintaining Avaya Aura® SessionManager

See information about the maintenancetasks for Avaya Aura® Session Manager.

For people whomaintain AvayaAura® SessionManager.

Troubleshooting Avaya Aura®

Session ManagerSee information for troubleshooting AvayaAura® Session Manager, resolving alarms,replacing hardware, and alarm codes andevent ID descriptions.

For people whotroubleshoot AvayaAura® SessionManager.

Using Avaya IP Office™ PlatformSystem Status Application

See information about the maintenancetasks for System Status Application.

For people whomaintain SystemStatus Application.

Using Avaya IP Office™ PlatformSystem Monitor

See information about the maintenancetasks for SysMonitor.

For people whomaintain SysMonitor.

Resources



Finding documents on the Avaya Support websiteProcedure

1. Navigate to http://support.avaya.com/.

2. At the top of the screen, type your username and password and click Login.

3. Click Support by Product > Documents.

4. In Enter your Product Here, type the product name and then select the product from thelist.

5. In Choose Release, select an appropriate release number.

6. In the Content Type filter, click a document type, or click Select All to see a list of allavailable documents.

For example, for user guides, click User Guides in the Content Type filter. The listdisplays the documents only from the selected category.

7. Click Enter.

Avaya Documentation Portal navigationCustomer documentation for some programs is now also available on the Avaya DocumentationPortal at https://documentation.avaya.com/.

Using the Avaya Documentation Portal, you can:

• Search for specific content.

To perform a search:

- Type the keyword in the Search field.

- Type the keyword in the Search, and select the filters to search content by product,release, and document type.

- Select the appropriate product or solution and then select the appropriate item from thelist.

• Search for a document from the Publications menu.

• Publish PDF of the content. You can publish PDF of the current section only, the section andits subsections, or the entire document.

• Add content to your collection using My Docs ( ).

From the My Content > My Docs menu, you can:

- Create a collection, rename, and delete collection.

- Add content from various documents to a collection.

Documentation



https://documentation.avaya.com/


- Save as PDF of selected content in a collection and download to your PC.- Share content in a collection with others through email.- Receive content that others have shared with you.

• Send feedback on a section and rate the content.• Add yourself as a watcher to the content using the eye icon ( ).

From the My Content > Watch list menu, you can:

- Set how frequently you want to be notified, starting from every day to every 60 days.- Unwatch selected content, all content in a book, or all content on the Watch list page.

You will be notified when the content is updated, deleted from the reuploaded document, orthe document is removed from the portal.

• Share a section on social media platforms, such as Facebook, LinkedIn, Twitter, andGooglePlus.

Note:

Some functionality is only available when you log on to the portal. The available functionalitydepends on the role with which you are logged in.

Viewing Avaya Mentor videosAvaya Mentor videos provide technical content on how to install, configure, and troubleshootAvaya products.

About this taskVideos are available on the Avaya Support website, listed under the video document type, and onthe Avaya-run channel on YouTube.

Procedure• To find videos on the Avaya Support website, go to http://support.avaya.com and perform one

of the following actions:

- In Search, type Avaya Mentor Videos to see a list of the available videos.

- In Search, type the product name. On the Search Results page, select Video in theContent Type column on the left.

• To find the Avaya Mentor videos on YouTube, go to www.youtube.com/AvayaMentor andperform one of the following actions:

- Enter a key word or key words in the Search Channel to search for a specific product ortopic.

- Scroll down Playlists, and click the name of a topic to see the available list of videosposted on the website.

Resources



http://www.youtube.com/AvayaMentor


Note:

Videos are not available for all products.

SupportGo to the Avaya Support website at http://support.avaya.com for the most up-to-datedocumentation, product notices, and knowledge articles. You can also search for release notes,downloads, and resolutions to issues. Use the online service request system to create a servicerequest. Chat with live agents to get answers to questions, or request an agent to connect you to asupport team if an issue requires additional expertise.

Support


http://support.avaya.com


Index

Aaccess limited during failover ...............................................87adding

contacts ........................................................................ 29contacts from the Recents list ...................................... 30new call log entry to the Contacts list ........................... 30number to contacts ....................................................... 30

administrative methodsfile server address ........................................................ 16provisioning server ....................................................... 16

answering a callanother call pickup group ............................................. 45when on another call .................................................... 28

answering a call for a pickup group member ....................... 45answering call on a monitored extension .............................54applications

access calendar ............................................................60activating the screen saver ...........................................51configuring calendar ..................................................... 60guest login .................................................................... 61

application settingsdisabling calendar reminder ......................................... 71disabling calendar reminder tone ................................. 72disabling contact exchange .......................................... 70disabling exchange calendar ........................................ 71enabling calendar reminder .......................................... 71enabling calendar reminder tone .................................. 72enabling contact exchange ...........................................70enabling exchange calendar .........................................71enabling SAC when DND is active ............................... 73setting a week day for calendar reminder .....................72setting calendar list .......................................................73setting reminder time .................................................... 72setting snooze time .......................................................72

audio settingsAGC ..............................................................................74button clicks ..................................................................74configuring hearing aid compatibility ............................ 76error tones .................................................................... 75headset profile .............................................................. 76setting a primary ring tone ............................................ 77setting headset mic level .............................................. 75

away timertimer value .................................................................... 69

Bblind transfer ........................................................................ 53Bridged Call Appearance

answering a bridged line call ........................................ 58joining a call on a bridged line ...................................... 58making a call on a bridged line ..................................... 57

Bridging ................................................................................49button clicks

turn off ...........................................................................74turn on .......................................................................... 74

Ccalendar

calendar reminder .........................................................71calling a person ............................................................ 61configuration ................................................................. 60disabling calendar reminder ......................................... 71exchange calendar ....................................................... 71list style .........................................................................73month calendar event ................................................... 61reminder time ................................................................72reminder tone ............................................................... 72reviewing event .............................................................61setting a week day for reminder ................................... 72snooze time .................................................................. 72

callrecents ..........................................................................36URI dialing .................................................................... 53

call forward,disable .......................................................................... 42enable ...........................................................................42

call forwardingcall forward busy ...........................................................42call forward no answer ..................................................42

call historyclearing all entries .........................................................37deleting a call record .................................................... 37making a call .................................................................36viewing ..........................................................................36

callingcorporate database list ................................................. 26dial pad ................................................................... 25, 26emergency calling ...................................................26, 27local Сontacts list ..........................................................25Main Menu ....................................................................25

calling intercom group ..........................................................48calling using intercom .......................................................... 48calls

attended transfer .......................................................... 52beacon LED ..................................................................67e.164 dialing ................................................................. 26editing a contact ........................................................... 30hold ...............................................................................29ignoring .........................................................................28incoming call ...........................................................27, 28international .................................................................. 26muting a call ................................................................. 28MWI .............................................................................. 67



calls (continued)parking a call ................................................................ 41resume ..........................................................................29speed dialing ................................................................ 25unmuting a call ............................................................. 28unparking a call ............................................................ 41visual alerting ..........................................................67, 68

call transferattended ........................................................................52blind .............................................................................. 53to a monitored phone ....................................................55unattended ....................................................................52

collectiondelete ............................................................................91edit name ......................................................................91generating PDF ............................................................ 91sharing content ............................................................. 91

conference callsadding a person on hold ............................................... 35details ........................................................................... 35dropping a participant ................................................... 35putting a call on hold .....................................................35setting up ...................................................................... 34

configuring provision serverfile server address ........................................................ 16

connecting networkautomatically .................................................................84manually ....................................................................... 84

connection jacks .................................................................. 13contacts

adding ...........................................................................29adding a contact from the Recents list ......................... 30adding contacts to a group ........................................... 33adding members to a Contacts group .......................... 33assign a ringtone to a contact .......................................34combine your contacts ..................................................31creating a new group .................................................... 32creating a Сontacts group ............................................ 32deleting ......................................................................... 32details ........................................................................... 30editing ........................................................................... 30excluding contacts from your group ..............................33new contact .................................................................. 29removing a contact from a group ..................................33search from an enterprise directory ..............................31search from the Contacts list ........................................ 31searching ...................................................................... 26searching a contact ...................................................... 31speed dialing .......................................................... 25, 66

contentpublishing PDF output .................................................. 91searching ...................................................................... 91sharing ..........................................................................91watching for updates .................................................... 91

coverage .............................................................................. 47

Ddeleting

a call record from the recents list ..................................37removing a contact ....................................................... 30

detailscontacts ........................................................................ 30

dialing modeautomatic dialing ...........................................................64manual dialing .............................................................. 64

Dial intercom call ................................................................. 48display brightness ................................................................ 79display settings

changing the background image .................................. 78date format ................................................................... 81enabling screen saver clock ......................................... 79language .......................................................................80setting backlight timer ...................................................80setting screen saver time ..............................................79setting text size .............................................................82time format ....................................................................81time zone ...................................................................... 82

documentation portal ........................................................... 91finding content .............................................................. 91navigation ..................................................................... 91

EEC500

extend a call ................................................................. 47forwarding call to your cell phone ................................. 46

editingcontact details ...............................................................30contacts ........................................................................ 30

emergency callingdial pad ......................................................................... 27Emerg ........................................................................... 27lock screen ................................................................... 26status screen ................................................................ 26

emergency calls ...................................................................17enhanced call forwarding

deleting a rule ............................................................... 44editing a rule ................................................................. 44

error tonesturn off ...........................................................................75turn on .......................................................................... 75

exchange contacts ...............................................................70excluding others from bridging .............................................49exclusion ..............................................................................49extension

blocking display ............................................................ 50unblocking display ........................................................ 50

Ffailover ................................................................................. 87feature

Index



feature (continued)Hunt Group Busy .......................................................... 48

features ................................................................................39automatic callback ........................................................ 40call forward ................................................................... 42call forwarding .............................................................. 42call parking ................................................................... 41call pickup .....................................................................45call recording ................................................................ 51enabling Send all Call ...................................................73enhanced call forwarding ........................................43, 44extended call pickup ..................................................... 45extending call to your cell phone .................................. 47interrupting a call with a whisper page ......................... 46parking a call ................................................................ 41priority call .................................................................... 39unparking a call ............................................................ 41

FeaturesAutomatic callback ........................................................40Bridged Call Appearance ..............................................57call transfer ................................................................... 51Presence ...................................................................... 58Setting up Automatic Callback ......................................40

finding content on documentation portal ..............................91

Ggetting started

login .............................................................................. 17groups

call pickup group ...........................................................45

Hhandset

AGC ..............................................................................74profile ............................................................................76

headsetAGC ..............................................................................74mic level ........................................................................75profile ............................................................................77profile setting ................................................................ 76

holdputting a conference call on hold ..................................35

Hunt Group Busyusing ............................................................................. 48

Iicons

MLPP icons .................................................................. 22phone icons .................................................................. 19presence icons ............................................................. 21

ignoringincoming calls ............................................................... 28

incoming call

incoming call (continued)audio alert .....................................................................27setting a ringtone .......................................................... 77visual alert .................................................................... 27

incoming call of a group member .........................................45incoming calls

enabling call forward .....................................................42sending to coverage ..................................................... 47

Intercom group .....................................................................48

JJoin a bridged call ................................................................58

Llegal notices .............................................................................lock

unlock ........................................................................... 17logging out of your phone .................................................... 17

Mmain menu

language .......................................................................80Main Menu ........................................................................... 19making a call

auto ...............................................................................24dial mode ...................................................................... 24dial plan ........................................................................ 57Main menu ....................................................................56manual ..........................................................................24precedence call ...................................................... 56, 57prefix digits ................................................................... 57priority ...........................................................................39recents ..........................................................................36using the dial mode ...................................................... 24

malicious call tracing ............................................................50managing calendar .............................................................. 59messages

visual alerting ................................................................68monitoring other extensions .................................................56My Docs ...............................................................................91

Nnetwork settings

configuration ................................................................. 84mode .............................................................................83

Ooptional component

enabling Wi-Fi ...............................................................85Wi-Fi ............................................................................. 85

optional components ............................................................15

Index



outgoing callsblocking extension display ............................................50international .................................................................. 26unblocking extension display ........................................50

overview ...............................................................................10Hunt Group Busy .......................................................... 48

Pphone settings

call history .....................................................................70call timers ..................................................................... 64clear customized keys .................................................. 69customizing phone keys ............................................... 68dialing mode ................................................................. 64key repeat delay

setting key auto repeat process ............................ 65log recent calls ..............................................................70setting mute alert .......................................................... 67setting redial options .....................................................65visual alerting ................................................................68

physical layout ......................................................................11precedence call

dial planmaking a call ......................................................... 57prefix digits ............................................................ 57

Main menu ....................................................................56making a call .................................................................56

Presencechange your presence status ....................................... 59change your presence status manually ........................ 59DND invokes SAC ........................................................ 73enabling contacts presence status ............................... 58Presence integration .....................................................73viewing contacts presence ........................................... 58

presence statusaway timer .................................................................... 69

problems with the phone ......................................................87provisioning server ...............................................................16

Rrecents

clearing all .................................................................... 37deleting a call record .................................................... 37viewing call details ........................................................36

recording a call .................................................................... 51recording audio parameters information ........................ 63, 86redial a number ....................................................................25related documentation ......................................................... 89restoring default key settings ............................................... 69retrieving voice mail ............................................................. 40

Sscreen saver ........................................................................ 78

screen saver detailsscreen saver clock ........................................................79screen saver time ......................................................... 79

screen width .........................................................................83searching

corporate database .......................................................26searching for content ........................................................... 91SENDALL ............................................................................ 47setting network mode

Ethernet ........................................................................ 83Wi-Fi ............................................................................. 83

settingscall history .....................................................................70call timers ..................................................................... 64configuring calendar in your phone .............................. 60date format ................................................................... 81display settings

brightness ..............................................................79changing the screen saver .................................... 78

language .......................................................................80log recent calls ..............................................................70screen width ................................................................. 83time format ....................................................................81time zone ...................................................................... 82visual alerting ................................................................68

sharing content .................................................................... 91SLA Mon™ ........................................................................... 62Speaker

AGC ..............................................................................74speed dialing

contacts ........................................................................ 66removing contact .......................................................... 66replacing contact .......................................................... 66

support .................................................................................93

Tteam button

speed dialing ................................................................ 55viewing station status ................................................... 54

Team Button .........................................................................54transferring a call to a monitored phone ....................... 55

time zonedisplay settings ............................................................. 82settings ......................................................................... 82

tracing calls ..........................................................................50

Uunattended call transfer ....................................................... 52using

Hunt Group Busy .......................................................... 48

Vvideos .................................................................................. 92

Index



WWatch list ............................................................................. 91Wi-Fi

icons ............................................................................. 23

Index



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