UWORK SESSION - Valdez, AK

November 19, 2012

VALDEZ CITY COUNCIL

UWORK SESSION

6:00 PM Middle School Bonding

UREGULAR MEETING

7:00 PM Valdez City Council Chambers

UAGENDA

I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE

III. ROLL CALL IV. APPROVAL OF MINUTES OF THE REGULAR MEETING OF November 5,

2012 (Postponed to December 3, 2012). V. PUBLIC HEARING – 2013 Budget for the City of Valdez

VI. PUBLIC APPEARANCES VII. PUBLIC BUSINESS FROM THE FLOOR

VIII. CITY MANAGER/CITY CLERK/CITY ATTORNEY/MAYOR REPORTS IX. CONSENT AGENDA

1. Proclamation: Annual Community Christmas Tree Lighting Ceremony In Honor Of Patricia Haltness

2. Approval to go into Executive Session Regarding TAPS Valuation/Litigation

X. NEW BUSINESS 1. Approval of Contract for Project Management Services for the New

Middle School with RISE Alaska, LLC in the Amount of $695,300 2. Approval of Procurement Method for the New Middle School

VALDEZ CITY COUNCIL AGENDA November 19, 2012 PAGE 2

3. Approval of Contract with RSA Engineering for the Design of the Valdez Elementary School HVAC/Boiler Improvements in the amount of $92,460

4. Approval of City Council Policies and Procedures XI. RESOLUTIONS

1. #12-61 – Authorizing the Issuance of General Obligation School Bonds of the City, in the Principal Amount of Not To Exceed $39,804,183, in one or More Series, for the Planning, Design, Construction and Configuration of a New Middle School and Other Related Facilities; Authorizing the Preparation, Execution and Delivery of Certain Documents in Connection Therewith; and Pledging the Full Faith and Credit of the City to the Payment Thereof

2. #12-62 – Declaring its Official Intent to Reimburse Capital Expenditures in Connection with the Planning, Design, Construction and Configuration of a New Middle School and Other Related Facilities from Proceeds of a Future Borrowing

XII. REPORTS 1. Change Order Report

XIII. COUNCIL BUSINESS FROM THE FLOOR XIV. COUNCIL TRAVEL XV. ADJOURNMENT

XVI. INFORMATION

2013 DRAFT BUDGET

PUBLIC REVIEW

Finance Department

November 2012

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MEMORANDUM

TO: Citizens of Valdez FROM: John Hozey, City Manager DATE: November 19, 2012 SUBJECT: 2013 Draft Budget Submittal The 2013 draft City budget was submitted to the City Council for their consideration on October 10, 2012. Since that time the City Council has held five public budget hearings/work sessions to completely review the proposal. The current version of this budget incorporates all changes/guidance requested by the Council to date and is now presented to the public in final draft form. The main public hearing for this draft will be conducted on November 19, 2012. Please note that this document is intended as a budget summary only and should not be construed by the public as a complete description of all financial activities. There are in fact many nuances to this budget that were explained during the budget hearings, and trying to anticipate everyone’s questions for inclusion in this format is impractical. The public is therefore encouraged to contact City Hall with any requests for more specific information that might help them to better evaluate this proposal. As has been the case for the past several years, this proposal represents a balanced budget and consists of a financial plan to maintain all municipal services at or above 2012 levels. Last year the City Council gave guidance to City Administration and all other agencies that receive funding from the City, that the goal for the 2012 budget would be to hold the line on spending. Meaning that all inflationary pressures for that year had to be absorbed within 2011’s spending levels. That goal was met with the 2012 budget. During preparation for the 2013 budget, the City Council provided the same guidance as was given the year before, to hold the line on spending again. City Administration worked very hard to meet this mandate for a second year but was ultimately unable to completely zero out all additional spending. Administration was able to absorb most of the inflationary pressures affecting all areas of the budget, but fell short in just a couple of areas. Further, organizations that are outside of City

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Administration’s control increased their requests, increasing the difficulty to hold the line overall. The end result is that this budget proposal increases total expenditures over the 2012 adopted budget in the amount of $1,783,081, or 4.53%. This is accounted for as follows:

• Community Service Organization Increases: $208,000 • Valdez City Schools Increase*: $121,387 • Hospital Increase: $13,238 • City Operations (salaries/benefits/utilities): $940,456** • Emergency Ops/Snow Removal Plan: $500,000

* Note the School District increase was pre-approved by Council in April 2012. **Note: Includes a 2% Cost of Living Adjustment There were also other needed significant increases to this budget that we were able to absorb through cuts and other efficiencies within the draft budget:

• Major Equipment Replacement Plan: $410,000 • Street/Sidewalk Replacement Program: $550,000 • Bear Awareness and Operations: $115,000 • Other misc. smaller items

Main Assumption Using a calendar year fiscal year poses very definite budgeting challenges for the City. The primary of which is determining a revenue projection for the coming year. Due to the volatility of property values on the largest portion of our taxable property each year (oil and gas property), we are forced to speculate regarding what we might get. Typically, Administration has based revenues on the prior year’s SARB value for TAPS, less 4%. But that was not possible for 2013 because the valuation of TAPS did not go to the SARB in 2012 and therefore did not receive any objective third party review. So for planning purposes, this proposal uses the same budgeted revenue amount as was used in the 2012 budget. Actual revenues for 2012 came in slightly higher than was budgeted, but to be conservative, the lower amount is used here. This was a rather difficult and somewhat arbitrary approach, but one which tried to balance realistic expectations of what we consider to be appropriate, against a prudent, conservative estimate. Administration believes this is a reasonable planning approach. General Fund Highlights

• Revenues are down 0.98% • City Operational Expenditures are up 4.25% • Contribution to the Hospital is up 2.51% • Contribution to the School District is up 3.22% • Contribution to Capital Projects is up 43.13% • Contribution to Major Maintenance is down 59.26% • Contribution to Major Equipment is up 31.12%

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Significant Changes Healthcare. Due to increasing federal requirements, very high industry related inflation, and recent utilization rates; the City has seen a huge increase in the cost to fund our healthcare program. Total increased costs for just the healthcare portion of our employee benefits total approximately $500,000 for 2013. Major Equipment. The Major Equipment 10 year replacement schedule saw a significant increase to its annual contribution this year. This was largely due to the addition of some new items and the reevaluation of equipment life cycles based on more experience. Emergency Ops/Snow Removal Plan. 2012 was an unusual weather year for Valdez. Between the major snow event early in the year and the flooding later in the year, development of an incident response budget became necessary. This will provide initial funding for future incidents and enable the City to better track expenditures by incident. An initial transfer of funds will be required to set up this program. Actual expenditures will only occur in the event of a real incident. Funds not used, will carry forward year after year. Additionally, as a result of the major snow event of 2012, City Administration was directed to develop a more proactive snow removal plan for City buildings. This represents an increase in requirements over previous years and additional funding is needed. Since we can’t predict if it will snow enough to implement the plan, funding was allocated as part of incident management. Again, if funds for this purpose are not needed in any given year, they will carry forward to the next year. School District Explaining how the City funds the School District has historically been a very confusing matter. Due to our two different fiscal years, the numbers the City used in its budget were always different from the one’s the School District published in theirs. Therefore in 2010 the City implemented a new approach to funding the School District that included moving us 6 months ahead (instead of 6 months behind) the School District budget cycle, and the adoption of an internal budgeting ordinance for City Administration. This ordinance made it possible for the budgeting numbers from both organizations to be the same each year. This was done by creating a stabilization account to act as a type of fiscal shock absorber between the two different fiscal years. The City received a letter from the School District on October 10, 2012 with their request for next year’s funding. Despite the fact that this request was referring to their next fiscal year, the same dollar amount can now be considered for inclusion in the City’s budget year as well. It just means that if Council approves any increase over last year, a portion of the amount specified will be deposited in the stabilization account. Conversely, if the Council should decide to cut the request to something less than last year’s level, a withdrawal from the stabilization account will be required to keep the actual budget numbers the same for each respective fiscal year.

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Specifically for the 2013 budget, the School Board requested $9,441,283. This amount represents the same funding level that the Council approved in the original 2012 budget, plus the supplemental authorization granted in April of 2012. So the VCS 2013 request represents an increase from last year’s adopted budget, but a “hold the line” amount when considering the 2012 amended budget. Administration therefore wishes to commend the School Board for attempting to comply with the direction of the City Council to contain overall spending for the City’s 2013 budget year. Bottom Line The City was disappointed that we were not able to meet the initial mandate to totally hold the line on all spending for 2013. However, accomplishing such a thing for two years in a row, without reducing the requirements on the organization, was a pretty tall order. There does however, remain valid concerns about reigning in overall spending considering that future revenues will not permit continued unchecked growth. The City is therefore looking forward to working with all stakeholders in the coming year to better outline how we can start to reduce overall requirements, and therefore overall spending. The current Community Strategic Planning effort could be a great place to help in this regard.

CITY OF VALDEZ, ALASKA 2013 DRAFT BUDGET PUBLIC REVIEW

TABLE OF CONTENTS Description Page Description Page ______________________________________________________________________________________________________ Changes in Fund balance Summary 1 All Funds Budget Summary 2-3 Summary GF revenues & Transfers In 4 Summary GF Expenditures & Transfers Out 5 General Fund Revenues General Fund Revenues 6-8 General Fund Expenditures Education – Dep.0100 9 CSOs 10 Hospital – Dept. 0200 11 Public Safety Support –Dept. 3150 12-13 Fire – Dept. 3200 14-18 Animal Control –Dept 3400 19-21 Law Enforcement –Dept. 3500 22-25 Building Maintenance – Dept. 4200 26-30 Street/Shop – Dept. 4400 31-33 Information Technology – Dept. 5050 34-36 Administration – Dept. 5100 37-39 Finance – Dept. 5200 40-41 Council – Dept. 5300 42-43 City Clerk - Dept. 5350 44-45 Community Development – Dept. 5500 46-48 Economic Initiatives – Dept. 5550 49-50 Law – Dept. 5600 51 Insurance – Dept. 5700 52 Engineering – Dept. 5780 53-54 Library – Dept. 6100 55-56 Parks & Recreation – Dept. 6200 57-61 Civic Center – Dept. 6400 62-65 Parks Maintenance – Dept. 6500 66-70

Solid Waste – Dept. 7300 71-74 Other City Funds Community Investment Projects 2013 75 Reserve Fund 2013 76 2013 Major Maintenance Projects 77-78 Master 10 Year Equipment Replacement Plan 79-82 2013 Technology Reserve Capital Expense 83-85 Incident Management Reserve 86 Harbor Fund Revenues 87 Harbor Fund Expenditures – Dept. 4300 88-92 Port Fund Revenues & Transfers 93 Port Fund Expenditures- Dept. 4500 94-98 Airport Fund Revenues & Transfers 99 Airport Fund Expenditures – Dept. 4600 100-101 Utility Fund Revenue 102 Water Expenditure – Dept. 7100 103-105 Sewer Expenditures - Dept. 7200 106-108 Gilson Medical Clinic Fund Revenue 109 Gilson Medical Clinic Expend - Dept. 5260 110-111 Permanent Fund Revenues & Transfers 112 Permanent Fund Expenditures – Dept 5250 113 Debt Service Fund Revenues & Transfers 114 Debt Service Fund Expend – Dept. 2050 115

2012 Summary 2012 Beginning 2012 Estimated 2012 Estimated 2012 Available 2012 Estimated 2012 Budgeted 2012 Ending 2012 EndingFund Fund Balance Revenues Transfers In Fund Balance Actual Expenses Transfer Out Fund Balance Surplus/DeficitGeneral Fund 16,471,634 46,999,004 2,431,499 65,902,137 29,964,332 17,912,345 18,025,460 1,553,826 Harbor Fund 818,591 1,386,353 110,581 2,315,525 1,057,544 249,191 1,008,790 190,199 Debt Service Fund 18,410,532 335,341 4,891,171 23,637,044 5,922,687 1,215,000 16,499,357 (1,911,175) CF Fund* 24,673,045 108,000 1,788,536 26,569,581 1,788,536 - 24,781,045 108,000 Permanent Fund 132,568,898 6,158,288 - 138,727,186 200,600 1,946,834 136,579,752 4,010,854 Reserve Fund 22,781,548 146,563 11,632,745 34,560,856 3,500,000 1,447,109 29,613,747 6,832,199 Port Fund 347,806 362,868 303,769 1,014,443 624,848 - 389,595 41,789 Utility Fund 1,338,986 616,662 602,809 2,558,457 1,249,261 - 1,309,196 (29,790) Airport Fund 328,979 144,337 269,981 743,297 367,768 - 375,529 46,550 MKG Clinic Fund 203,679 99,479 11,000 314,158 109,219 - 204,939 1,260 Total Governmental Funds 217,943,698 56,356,895 22,042,091 296,342,684 44,784,795 22,770,479 228,787,410 10,843,712

2013 Summary 2013 Beginning 2013 Budgeted 2013 Budgeted 2013 Available 2013 Budgeted 2013 Proposed 2013 Ending 2013 EndingFund Fund Balance Revenues Transfers In Fund Balance Actual Expenses Transfer Out Fund Balance Surplus/DeficitGeneral Fund 18,025,460 44,384,477 1,988,803 64,398,740 30,452,122 15,921,158 18,025,460 - Harbor Fund 1,008,790 1,325,856 - 2,334,646 1,204,127 121,729 1,008,790 - Debt Service Fund 16,499,357 2,171,140 2,371,340 21,041,837 3,124,879 - 17,916,958 1,417,601 CF Fund* 24,781,045 2,560,000 27,341,045 2,560,000 - 24,781,045 - Permanent Fund 136,579,752 2,203,553 - 138,783,305 214,750 1,988,803 136,579,752 - Reserve Fund 29,613,747 294,000 9,911,454 39,819,201 4,382,503 - 35,436,698 5,822,951 Port Fund 389,595 354,012 272,035 1,015,642 626,047 - 389,595 - Utility Fund 1,309,196 619,550 689,698 2,618,444 1,309,248 - 1,309,196 - Airport Fund 375,529 150,558 238,360 764,447 388,918 - 375,529 - MKG Clinic Fund 204,939 101,479 - 306,418 117,449 - 188,969 (15,970) Total Governmental Funds 228,787,410 54,164,625 15,471,690 298,423,725 44,380,043 18,031,690 236,011,992 7,224,582

Changes in Fund Balance Summary

1

City of Valdez

All Funds Budget SummaryVariance From %

2013 All Funds Summary 2012 Original Budget 2012 Amended 2012 Estimated 2013 Adopted 2012 Budget Variance

2013 General Fund Budget Summary Total General Fund Revenues 44,152,449 44,634,721 46,999,004 44,384,477 232,028 0.53% Total Transfers to the General Fund 1,946,834 2,431,499 2,431,499 1,988,803 41,969 2.16% Total GF Expenditures 29,228,386 30,474,770 29,841,138 30,452,122 1,223,736 4.19% Total GF Fund Transfers out 16,870,897 17,912,355 17,912,345 15,921,158 (949,739) -5.63% Net GF Fund Activity - 1,246,567 1,677,020 0 0 4.12%

2013 Utility Fund Budget Summary Total Utility Fund Revenues 657,749 657,749 616,662 619,550 (38,199) -5.81% Total GF transfer to the Utility Fund 583,333 602,809 602,809 689,698 106,365 18.23% Total Sewer Expenditures 561,909 571,231 561,231 590,512 28,603 5.09% Total Water Expenditures 679,173 688,912 688,030 718,735 39,562 5.83% Net Utility Fund Activity - 415 (29,790) - -

2013 Port Fund Budget Summary Total Port Fund Revenues 327,858 327,858 362,868 354,012 26,154 7.98% Total GF transfer to the Port Fund 276,388 303,769 303,769 272,035 (4,353) -1.57% Total Port Expenditures 604,246 631,627 624,848 626,047 21,801 3.61% Net Port Fund Activity - - 41,789 - - 2.79%

2013 Airport Fund Budget Summary Total Airport Fund Revenues 144,337 144,337 144,337 150,558 6,221 4.31% Total GF transfer to the Airport Fund 233,381 269,981 269,981 238,360 4,979 2.13% Total Airport Expenditures 377,718 414,318 367,768 388,918 11,200 2.97% Net Airport Fund Activity - - 46,550 - - 3.48%

2013 Harbor Fund Budget Summary Total Harbor Fund Revenues 1,288,395 1,288,395 1,386,353 1,325,856 37,461 2.91% Transfer from GF - 32,581 32,581 - - 0.00% Transfer from Debt Service 78,000 78,000 - Total Harbor transfer to Reserve Fund 249,191 249,191 249,191 121,729 (127,462) -51.15% Total Harbor Expenditures 1,039,204 1,155,974 1,057,544 1,204,127 164,923 15.87% Net Harbor Fund Activity - (6,189) 190,199 - -

2013 Reserve Fund Summary Total GF transfer to MM & ME 2,658,477 3,266,141 3,266,141 2,274,840 (383,637) -14.43% Total GF transfer to Technology Reserve 488,825 488,825 488,825 341,297 (147,528) -30.18% Total GF transfer to Council Contingency 153,000 203,000 203,000 179,609 26,609 17.39% Total GF transfer to Leave Liability 180,000 180,000 180,000 181,366 1,366 0.76% Total GF transfer to PF Reserve 1,946,834 1,946,834 1,946,834 1,988,803 41,969 2.16% Total GF transfer to Landfill Closure 275,399 275,399 275,399 275,399 - 0.00% Total GF transfer to Major Renovations Reserve 2,200,000 2,207,556 2,207,556 2,585,140 385,140 17.51% Total Harbor Transfer to Harbor Maint & Replacement 243,002 243,002 243,002 131,363 (111,639) -45.94% Total GF Transfer to Budgetary Stabilization Account - - - - 0.00% Total GF Transfer to ROW Road Repairs 100,000 100,000 100,000 500,000 400,000 400.00% Total GF Transfer to COV Properties Concrete/Asphalt Repairs - 125,000 125,000 150,000 150,000 100.00% Total GF Transfer for Energy Assistance 850,000 850,000 850,000 - (850,000) -100.00% Total GF Transfer to Master Planning 340,000 340,000 340,000 10,000 (330,000) -97.06% Total GF transfer to Harbor Maint & Replacement 256,998 256,998 256,988 378,271 121,273 47.19% Total GF Transfer for Beautification - 30,000 30,000 100,000 100,000 100.00% Total GF Transfer for Land Development - - - 75,000 75,000 100.00% Total GF Transfer to Nuisance Abatement Program 50,000 210,000 210,000 150,000 100,000 200.00% Total GF Transfer to 50th Anniversary - Earthquake - - - 50,000 50,000 100.00% Total GF Transfer To Emergency Prep 25,000 25,000 25,000 550,000 525,000 2100.00% Total Debt Service Transfer IN - 885,000 885,000 - - 100.00% Other Reserve Fund Revenues 146,563 146,563 146,563 294,000 147,437 100.60% Total Reserve Transfer OUT - 1,447,109 1,447,109 - - 0.00% Total Reserve Fund Expenditures * 4,086,184 4,086,184 3,500,000 75,000 (4,011,184) -98.16% Net Reserve Activity 5,827,914 6,246,025 6,832,199 10,140,087 4,639,701 79.61%

2

City of Valdez

All Funds Budget SummaryVariance From %

2013 All Funds Summary 2012 Original Budget 2012 Amended 2012 Estimated 2013 Adopted 2012 Budget Variance

2013 MKG Clinic Fund Budget Summary Total MKG Clinic Fund Revenues 99,945 99,945 99,479 101,479 1,534 1.53% Transfer from GF - 11,000 11,000 - Total MKG Clinic Expenditures 113,742 124,742 109,219 117,449 3,707 3.26% Net MKG Clinic Fund Activity (13,797) (13,797) 1,260 (15,970) 5,241 -37.99%

2013 Permanent Fund Budget Summary Total Permanent Fund Revenues 2,162,409 2,162,409 6,158,288 2,203,553 41,144 1.90% Total Permanent Expenditures 215,575 215,575 200,600 214,750 (825) -0.38% Total PF Transfer out 1,946,834 1,946,834 1,946,834 1,988,803 41,969 2.16% Net Permanent Fund Activity - - 4,010,854 - 82,288 100.00%

2013 Debt Service Fund Budget Summary Total Debt Service Fund Revenues 334,432 334,432 335,341 2,171,140 1,836,708 549.20% Total GF transfer to Debt Service Fund 4,464,726 4,891,171 4,891,171 2,371,340 (2,093,386) -46.89% Total Debt Service Expenditures 2,082,663 2,082,663 2,082,663 3,124,879 1,042,216 50.04% Total Transfers Out to GF - 1,401,000 1,401,000 - - 0.00% Net Debt Service Fund Activity 2,716,495 1,741,940 1,742,849 1,417,601 (1,298,894) -47.82%

2013 Capital Facility Fund Budget Summary GF transfer to the CF Fund 1,788,536 1,788,536 1,788,536 2,560,000 771,464 43.13% CF Fund Interest Revenue 181,877 - - - (181,877) -100.00% Total CF Transfer to Reserve Fund out - - - - - 0.00% Community Investment Expenditures 1,788,536 1,788,536 1,788,536 2,560,000 771,464 43.13% Net Comm Investment Fund Non- Project Activity 181,877 - - - (181,877) -100.00%

Grand Total Budgeted Revenues 49,496,014 49,796,409 56,248,895 51,604,625 2,108,611 4.26%Grand Total Budget Transfers In 17,206,908 18,866,695 18,866,685 18,041,323 834,415 4.85%Grand Total Budget Expenditures 33,271,756 34,728,952 33,315,997 38,654,938 5,383,182 16.18%Debt Pay down in excess of Debt Service Schedule 7,505,580 7,505,580 7,505,580 1,417,601 (6,087,979) -81.11%Grand Total Budget Transfers Out 19,066,922 21,509,380 21,509,370 18,031,690 (1,035,232) -5.43%

Total Reserve Fund Expenditures * - excludes estimated prior year appropriations

3

2013 General Fund 2013 Budgeted Variance From % Revenue Class 2012 Original Budget 2012 Amended 2012 Estimated Revenues 2012 Budget Variance

Real Property & Other Taxes 39,245,817$ 39,245,817$ 41,435,997$ 39,231,317$ (14,500)$ -0.04%Interest 834,770$ 834,770$ 850,000$ 950,000$ 115,230$ 13.80%Other GF Revenues: Licenses & Permits 15,400$ 15,400$ 15,669$ 15,500$ 100$ 0.65% State & Federal Grants 448,162$ 448,162$ 448,362$ 461,200$ 13,038$ 2.91% State Shared Revenues 2,420,000$ 2,787,445$ 2,482,746$ 2,513,000$ 93,000$ 3.84% Payment in Lieu of Taxes 603,000$ 702,128$ 653,191$ 653,000$ 50,000$ 8.29% Service Charges 396,350$ 411,049$ 377,636$ 377,210$ (19,140)$ -4.83% Utilities Charges 78,500$ 78,500$ 81,220$ 80,600$ 2,100$ 2.68% Parks & Recreation 57,350$ 57,350$ 52,507$ 51,650$ (5,700)$ -9.94% Fines 24,300$ 24,300$ 16,600$ 21,600$ (2,700)$ -11.11% Miscellaneous 28,800$ 29,800$ 585,076$ 29,400$ 600$ 2.08%Total Other GF Revenues 4,071,862 4,554,134 4,713,007 4,203,160 131,298$ 3.22% Total General Fund Revenues 44,152,449 44,634,721 46,999,004 44,384,477 232,028$ 0.53%

2013 Other Fund TransfersTransfers to the General FundFrom Permanent Fund 1,946,834$ 1,946,834$ 1,946,834$ 1,988,803$ 41,969$ 2.16%From Reserve -$ 154,665$ 154,665$ -$ -$ 0.00%From Debt Service Fund -$ 330,000$ 330,000$ -$ -$ 0.00% Total Transfers to the General Fund 1,946,834$ 2,431,499$ 2,431,499$ 1,988,803$ 41,969$ 2.16%

Total General Fund Revenues &Trsfrs In 46,099,283$ 47,066,220$ 49,430,503$ 46,373,280$ 273,997$ 0.59%

General Fund Revenues and Transfers In

4

2013 General Fund Variance From %Expenditures by Department 2012 Original Budget 2012 Amended 2012 Estimated 2013 Requested 2012 Budget Variance

Hospital 531,305$ 539,095$ 537,784$ 555,253$ 23,948$ 4.51%Public Safety Support 954,990$ 990,048$ 989,125$ 1,056,045$ 101,055$ 10.58%Fire/EMS 1,611,343$ 1,675,085$ 1,658,172$ 1,670,945$ 59,602$ 3.70%Animal Control 266,698$ 270,593$ 232,088$ 300,117$ 33,419$ 12.53%Law Enforcement 1,701,649$ 1,748,392$ 1,582,080$ 1,704,119$ 2,470$ 0.15%Building Maintenance 1,235,008$ 1,525,437$ 1,409,362$ 1,308,134$ 73,126$ 5.92%Streets/Shop 1,971,988$ 2,310,989$ 2,269,535$ 2,007,053$ 35,065$ 1.78%Information Technology 655,975$ 678,407$ 678,407$ 690,255$ 34,280$ 5.23%Administration 802,374$ 830,060$ 784,733$ 814,480$ 12,106$ 1.51%Finance 908,876$ 957,645$ 936,888$ 1,027,669$ 118,793$ 13.07%City Council 310,925$ 410,925$ 410,300$ 310,925$ -$ 0.00%City Clerk 330,281$ 338,071$ 333,778$ 346,429$ 16,148$ 4.89%Community Development 655,780$ 680,255$ 615,424$ 662,237$ 6,457$ 0.98%Economic Initiatives 191,650$ 195,900$ 175,811$ 199,614$ 7,964$ 4.16%Law 1,950,000$ 1,950,000$ 1,950,000$ 1,950,000$ -$ 0.00%Insurance 470,000$ 470,000$ 470,000$ 470,000$ -$ 0.00%Engineering 539,189$ 576,770$ 574,802$ 550,256$ 11,067$ 2.05%Library 421,009$ 442,904$ 442,354$ 455,592$ 34,583$ 8.21%Parks & Recreation 710,221$ 737,697$ 719,037$ 721,470$ 11,249$ 1.58%Civic Center 788,818$ 804,400$ 784,069$ 827,277$ 38,459$ 4.88%Parks Maintenance 422,297$ 457,947$ 441,600$ 461,586$ 39,289$ 9.30%Solid Waste 969,114$ 1,055,254$ 1,016,893$ 1,204,383$ 235,269$ 24.28%Valdez City Schools 9,319,896$ 9,319,896$ 9,443,090$ 9,441,283$ 121,387$ 1.30%Community Service Organizations 1,509,000$ 1,509,000$ 1,509,000$ 1,717,000$ 208,000$ 13.78% Total Departmental Expenditures 29,228,386$ 30,474,770$ 29,964,332$ 30,452,122$ 1,223,736$ 4.19%

2013 General Fund TransfersExpenditures by FundTo Utilities Fund 583,333$ 602,809$ 602,809$ 689,698$ 106,365$ 18.23%To Airport Fund 233,381$ 269,981$ 269,981$ 238,360$ 4,979$ 2.13%To Port Fund 276,388$ 303,769$ 303,769$ 272,035$ (4,353)$ -1.57% Subtotal for Subsidy 1,093,102$ 1,176,559$ 1,176,559$ 1,200,093$ 106,991$ 9.79%

To Reserve Fund for Council Contingency 153,000$ 203,000$ 203,000$ 179,609$ 26,609$ 17.39%To Capital Facilities Fund 1,788,536$ 1,788,536$ 1,788,536$ 2,560,000$ 771,464$ 43.13%To Reserve for Major Equipment 1,318,605$ 1,477,605$ 1,477,605$ 1,729,018$ 410,413$ 31.12%To Reserve for Leave Liability 180,000$ 180,000$ 180,000$ 181,366$ 1,366$ 0.76%To Reserve Fund for Major Maintenance 1,339,872$ 1,339,872$ 1,339,872$ 545,822$ (794,050)$ -59.26%To Reserve for Technology Reserve 488,825$ 488,825$ 488,825$ 341,297$ (147,528)$ -30.18%To Reserve ROW Road Repairs 100,000$ 100,000$ 100,000$ 500,000$ 400,000$ 400.00%To Reserve COV Properties Concrete/Asphalt Repairs -$ 125,000$ 125,000$ 150,000$ 150,000$ 100.00%To Reserve to Energy Assistance 850,000$ 850,000$ 850,000$ -$ (850,000)$ -100.00%To Reserve Master Planning 340,000$ 340,000$ 340,000$ 10,000$ (330,000)$ -97.06%To Reserve for Beautification -$ 30,000$ 30,000$ 100,000$ 100,000$ 100.00%To Reserve for Land Development -$ -$ -$ 75,000$ 75,000$ 100.00%To Reserve for Emergency Prep 25,000$ 25,000$ 25,000$ 550,000$ 525,000$ 2100.00%To Debt Service 4,464,726$ 4,891,171$ 4,891,171$ 2,371,340$ (2,093,386)$ -46.89%To PF Reserve 1,946,834$ 1,946,834$ 1,946,834$ 1,988,803$ 41,969$ 2.16%To Major Renovations Reserve 2,200,000$ 2,207,556$ 2,207,556$ 2,585,140$ 385,140$ 17.51%To Landfill Closure 275,399$ 275,399$ 275,399$ 275,399$ -$ 0.00%To Harbor Maint & Replace Reserve 256,998$ 256,998$ 256,988$ 378,271$ 121,273$ 47.19%To 50th Anniversary - Earthquake -$ -$ -$ 50,000$ 50,000$ 100.00%To Nuisance Abatement Program 50,000$ 210,000$ 210,000$ 150,000$ 100,000$ 200.00%

Total GF Fund Transfers 16,870,897$ 17,912,355$ 17,912,345$ 15,921,158$ (949,739)$ -5.63%

Total General Fund Revenues &Trsfrs In 46,099,283$ 47,066,220$ 49,430,503$ 46,373,280$ 273,997$ 0.59%Total General Expenditures &Trsfrs Out 46,099,283$ 48,387,125$ 47,876,677$ 46,373,280$ 273,997$ 0.59% Net General Fund Activity -$ 1,246,567$ 1,553,826$ 0$

General Fund Expenditures and Transfers Out

5

2013 Draft Budget General Fund Revenues

2012 2012 2012 2013 2013

2009 2010 2011 Adopted Amended Estimated City Manager Council

Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved

TAXES001-0000-31100 Real Property Taxes - Current 44,214,167 47,683,776 43,696,634 38,815,817 38,815,817 39,092,277 38,815,817 38,815,817 001-0000-31400 Hotel & Motel Tax 402,462 435,572 387,512 400,000 400,000 380,000 385,000 385,000 001-0000-31410 Hotel & Motel Tax Penalty & In 927 412 479 - - 1,100 500 500 001-0000-31700 Cruise Ship Passenger Tax 28,355 - 2,335 - - - - - 001-0000-31900 Penalty & Interest on Delinque 55,552 183,626 (112,008) 30,000 30,000 30,000 30,000 30,000 001-0000-31950 Reimbursement of Foreclosure C 6,890 3,427 1,448 - - 1,000 - - 001-0000-31920 P&I TAPS Supplemental 07-09 - - - - - 1,931,620 - -

Real Property & Other Taxes Total 44,708,354 48,306,813 43,976,401 39,245,817 39,245,817 41,435,997 39,231,317 39,231,317

LICENSES & PERMITS001-0000-32100 City Business Licenses 16 8 - - - - - - 001-0000-32110 Liquor Licenses 12,300 17,900 13,550 12,000 12,000 12,000 12,000 12,000 001-0000-32200 Other Licenses 125 93 1,874 - - 169 - - 001-0000-32210 Building Permits 3,194 6,079 4,538 3,000 3,000 3,000 3,000 3,000 001-0000-34554 Animal Licenses 720 495 540 400 400 500 500 500

Licences & Permits Total 16,355 24,575 20,502 15,400 15,400 15,669 15,500 15,500

FEDERAL & STATE GRANTS001-0000-33413 Fire Department Grant 500 - - - - - - - 001-0000-33416 Jail Grant 320,328 400,410 507,344 427,262 427,262 427,262 440,300 440,300 001-0000-33418 Library Consortium Grant 12,400 12,400 12,400 12,400 12,400 12,400 12,400 12,400 001-0000-33419 Library Grant 7,015 6,350 11,300 6,500 6,500 6,500 6,500 6,500 001-0000-33420 Litter Prevention Grant (ALPAR) 2,000 2,000 2,200 2,000 2,000 2,200 2,000 2,000 001-0000-33427 Police Grant 7,725 14,900 - - - - - - 001-0000-33430 SOA DNR Forestry Grant 5,000 - 4,935 - - - - -

Federal & State Grants Total 354,968 436,060 538,179 448,162 448,162 448,362 461,200 461,200

STATE SHARED REVENUE001-0000-31600 Telephone & Electric Coop Tax 144,226 148,619 164,408 150,000 150,000 192,102 160,000 160,000 001-0000-33550 State Revenue Sharing Program 325,462 321,582 391,556 300,000 411,940 65,138 350,000 350,000 001-0000-33592 National Forest Receipts 2,529,957 2,198,775 2,225,506 1,970,000 2,225,505 2,225,506 2,003,000 2,003,000 001-0000-33594 PERS Legislative Relief 589,972 387,649 609,453 - - - - -

State Shared Revenue Total 3,589,618 3,056,625 3,390,923 2,420,000 2,787,445 2,482,746 2,513,000 2,513,000

PAYMENT IN LIEU OF TAXES001-0000-33302 PILT - Federal 713,638 734,740 704,009 600,000 699,128 650,000 650,000 650,000 001-0000-33620 PILT - North Pacific Rim Housi 1,524 1,462 1,074 - - - - - 001-0000-33640 PILT - Alaska Housing Finance - 255 323 - - - - - 001-0000-33920 Harbor Residential Surcharge 2,292 3,407 3,586 3,000 3,000 3,191 3,000 3,000

Payment in Lieu of Taxes 717,454 739,863 708,992 603,000 702,128 653,191 653,000 653,000

SERVICE CHARGES & SALES001-0000-34020 Civic Center Rental Fees 49,677 50,378 65,847 65,000 65,000 65,000 65,000 65,000 001-0000-34034 Civic Center Catering 25,010 25,211 32,036 30,000 30,000 20,000 25,000 25,000 001-0000-34036 Civic Center Movies 107,001 109,343 86,793 120,000 120,000 100,000 100,000 100,000 001-0000-34038 Civic Center Concessions 20,954 28,329 38,571 50,000 50,000 45,000 45,000 45,000 001-0000-34952 Civic Center Misc. - 6 - - - - - - 001-0000-34133 Copy Sales (BlueLine Only) 239 959 398 200 200 375 200 200 001-0000-34136 Gravel Sales 43,388 12,550 15,135 9,000 9,000 12,000 9,000 9,000 001-0000-34140 Pay Phone Commisions 5 - - - - - - -

6


2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-0000-34160 Other Services & Sales (1,262) 15,476 556 - - 72 - - 001-0000-34206 Inmate Medical Payments - - - - 14,699 14,699 - - 001-0000-34210 Police Misc Revenue 500 504 598 150 150 150 150 150 001-0000-34212 Police Fingerprint/Pictures 2,040 2,110 2,227 2,000 2,000 2,000 2,000 2,000 001-0000-34214 Vehicle Inspection Fee 2,832 3,770 2,310 2,500 2,500 1,000 3,360 3,360 001-0000-34216 Police Process Service 1,051 70 84 - - 50 - - 001-0000-34220 Fire Misc Training Revenue 536 200 697 - - 40 - - 001-0000-34222 EMS - Seat Belt Citation - - 106 - - - - - 001-0000-34515 Ambulance Service 45,133 39,545 41,529 30,000 30,000 30,000 40,000 40,000 001-0000-34550 Animal Adoption Fees 2,515 2,545 2,420 2,500 2,500 2,000 2,500 2,500 001-0000-35510 Bremner Street Assessments 6,380 22,593 2,120 - - - - - 001-0000-36200 Property Rentals 94,444 84,646 85,695 85,000 85,000 85,000 85,000 85,000 001-0000-35520 Harbor Area LID (Water/ Sewer) 1,746 1,744 - - - - - - 001-0000-36210 Equipment Rental 2,236 35,563 6,020 - - 200 - - 001-0000-36440 Animal Control Donations - 50 - - - 50 - -

Service Charges & Sales Total 404,422 435,590 383,140 396,350 411,049 377,636 377,210 377,210

UTILITIES001-0000-34430 Dumpsters 46,113 37,717 45,200 38,000 38,000 40,000 40,000 40,000 001-0000-34434 Port Refuse VCT Domestic 120 - 240 - - 360 - - 001-0000-34438 Port Refuse City Dock 240 - 840 - - 360 - - 001-0000-34442 Solid Waste Revenue 32,310 92,435 57,955 40,000 40,000 40,000 40,000 40,000 001-0000-34444 Recycling 974 1,033 626 500 500 500 600 600

Utilities Total 79,756 131,185 104,862 78,500 78,500 81,220 80,600 80,600

RECREATION ACTIVITIES001-0000-34704 Alison Point Camping Fees 2,000 2,000 2,000 2,000 2,000 2,000 2,000 2,000 001-0000-34706 Parks & Rec - Rental Fees 1,324 1,775 - - - 207 - - 001-0000-34708 Park & Recraetion Special Even - - - - - - - - 001-0000-34713 Teen Center Snak Bar/Vending - 6,701 6,491 7,800 7,800 6,500 6,500 6,500 001-0000-34714 Teen Center Rentals 14,832 5,823 7,548 4,300 4,300 8,800 8,800 8,800 001-0000-34715 Park & Recreation Revenue 26,922 28,989 18,152 21,750 21,750 13,000 14,150 14,150 001-0000-34720 Pool Revenue 12,793 13,338 12,544 17,500 17,500 16,500 16,500 16,500 001-0000-34722 Ski Hill Revenue - - - 4,000 4,000 5,500 3,700 3,700

Recreation Activities Total 57,870 58,625 46,736 57,350 57,350 52,507 51,650 51,650

FINES & FORFEITURES001-0000-34100 Ordinance Violations 20,363 10,739 12,136 19,300 19,300 10,000 15,000 15,000 001-0000-34552 Animal Fines 1,950 555 1,264 1,000 1,000 2,600 2,600 2,600 001-0000-35120 Library Fines 7,875 7,396 3,783 4,000 4,000 4,000 4,000 4,000

Fines & Forfeitures Total 30,188 18,691 17,183 24,300 24,300 16,600 21,600 21,600

MISC REVENUE001-0000-34218 911 Surcharge 20,586 20,530 20,998 20,400 20,400 20,000 21,000 21,000 001-0000-34760 Library Sales 2,100 1,582 3,961 3,900 3,900 3,900 3,900 3,900 001-0000-34766 Library Donations 6,233 7,001 6,615 4,500 4,500 4,500 4,500 4,500 001-0000-34950 Misc Sales 77 145 2,197 - - - - - 001-0000-39200 Land Sales - - 400 - - - - - 001-0000-39352 PY Property Tax Adj (795,540) 102,872 160,626 - - 50,000 - - 001-0000-39500 Revenue/Expense Clearing - 15,624 - - - 18,886 - - 001-0000-39510 Other Misc Revenue 63,431 39,019 805 - 1,000 450 - - 001-0000-39520 Reimbursements of Expenditures 135,173 114 78,819 - - 486,860 - -

7


2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-0000-39540 AML-JIA Litigation Settlement - - 1,761,359 - - - - - 001-0000-39600 Recovery of Written Off Accoun - 288 1,263 - - 511 - - 001-0000-39610 Cash Over/Short 133 (526) (76) - - (31) - -

Misc Revenue Total (567,806) 186,648 2,036,967 28,800 29,800 585,076 29,400 29,400

INTEREST EARNINGS001-0000-36110 Interest Income 346,037 637,106 831,419 834,770 834,770 850,000 950,000 950,000 001-0000-36140 Interest Charges on A/R and Ci 2,484 1,943 714 - - - - -

Interest Earnings Total 348,521 639,050 832,133 834,770 834,770 850,000 950,000 950,000 General Fund Revenues Grand Total 49,739,700 54,036,827 52,056,016 44,152,449 44,634,721 46,999,004 44,384,477 44,384,477

001-0050-39125 Transfer from Capital Facility - - 14,655 - - - - 001-0050-39130 Transfers from Debt Service Fu 2,463,470 1,059,000 3,270,724 - 330,000 330,000 - 001-0050-39140 Transfer from Reserve Fund - 53,635 464,644 - 50,000 50,000 - 001-0050-39150 Transfer From Permanent Fund 1,856,642 1,492,254 1,733,836 1,946,834 1,946,834 1,946,834 1,988,803

Total Transfers In 4,320,112 2,604,889 5,483,859 1,946,834 2,326,834 2,326,834 1,988,803

001-0050-49106 Transfer to Port Fund 220,591 155,773 268,801 276,388 303,769 303,769 266,613 001-0050-49110 Transfer to Harbor Fund - 13,600 38,000 - 32,581 32,581 - 001-0050-49115 Trnsfr to MKG Clinic - - - - 11,000 11,000 - 001-0050-49118 Transfer to Airport Fund 199,219 222,466 214,815 233,381 269,981 269,981 - 001-0050-49120 Transfer to Utility Fund 682,116 610,559 741,423 583,333 602,809 602,809 678,688 001-0050-49125 Transfer to Capital Facility 1,604,258 5,336,118 2,799,098 1,788,536 1,788,536 1,788,536 2,560,000 001-0050-49130 Transfer to Debit Service Fund 5,257,450 12,614,322 7,505,580 4,464,726 4,891,171 4,891,171 - 001-0050-49140 Transfer to Reserve Fund 7,294,473 9,368,399 14,689,764 9,524,533 11,163,533 11,163,533 8,966,165 001-0050-49150 Transfer to Permanent Fund - 12,000 - - - - -

Total Transfers Out 15,258,108 28,333,237 26,257,481 16,870,897 19,063,380 19,063,380 12,471,466

8

2013 Draft BudgetDepartment: 0100 Education

2012 2012 2013 2013 2013

2009 2010 2011 Adopted Amended City Manager Council

Account No Account Description Actual Actual Actual Budget Budget Requested Recommended Approved001-0100-48600 Contributions- Education 8,086,823 9,194,896 9,444,896 9,194,896 9,318,090 9,441,283 9,441,283 9,441,283

Total 8,086,823 9,194,896 9,444,896 9,194,896 9,318,090 9,441,283 9,441,283 9,441,283

001-0050-49140 Contr. to School Stabilization - 250,000 125,000 - 123,194 - - - 350-0050-49100 Transfer from School Stabilization - - 125,000 125,000 - - -

Total Transfer In and Out - 250,000 125,000 125,000 1,807 - - - 9,319,896 9,443,090

9

2013 Draft BudgetDepartment: CSOs

2012 2012 2012 2013 2013

2009 2010 2011 Adopted Amended Estimated CSO Council

Account No Account Description Actual Actual Actual Budget Budget Budget Requested Approved001-0500-48600 Contributions-PWSCC 700,000 700,000 700,000 700,000 700,000 700,000 700,000 700,000 001-0500-48610 PWSCC - Nursing Program - - 175,000 - - - - - 001-0700-48600 Contributions-Vdz Arts Council 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 001-0710-48600 Contribution - One Voice - - - 10,000 10,000 10,000 - - 001-0810-48600 Contributions-VCVB 362,000 368,000 551,000 245,000 245,000 245,000 398,000 398,000 001-0820-48600 Contributions-VSC 150,000 125,000 150,000 125,000 125,000 125,000 150,000 150,000 001-0830-48600 Contributions-AVV 40,000 40,000 40,000 40,000 40,000 40,000 40,000 40,000 001-0840-48600 Contributions - Big Bro Sister - 13,000 7,500 - - - - - 001-0860-48600 Contributions-Food Bank 20,000 30,000 15,000 60,000 60,000 60,000 62,500 55,000 001-0850-48600 Contributions 13,000 - - - - - -

Contributions -Avalanche Center - - - - - - - 5,000 001-6800-48600 Contributions-Vdz Museum 299,000 319,000 319,000 319,000 319,000 319,000 359,000 359,000

Total 1,594,000 1,605,000 1,967,500 1,509,000 1,509,000 1,509,000 1,719,500 1,717,000

-

10

2013 Draft Budget Department: 0200 Hospital

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-0200-41100 Salaries and Wages 145,027 151,502 155,743 165,650 165,650 165,650 168,199 171,563 001-0200-41150 Temporary Wages 497 (285) - - - - - - 001-0200-41200 Overtime 7,611 9,157 7,635 6,614 6,614 8,134 9,043 9,223 001-0200-41300 Benefits 97,977 94,943 105,004 99,041 106,831 104,000 107,302 114,467 001-0200-44225 Rural Snow Removal - - - - - - - - 001-0200-46120 Operating Supplies - - - - - - - - 001-0200-47300 Other Capital Equipment 680,551 117,648 350,000 - - - - - 001-0200-48600 Contributions 608,226 554,115 260,000 260,000 260,000 260,000 260,000 260,000

Total 1,539,889 927,080 878,382 531,305 539,095 537,784 544,543 555,253

11

2013 Draft BudgetDepartment: 3150 Public Safety Support

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-3150-41100 Salaries and Wages 422,240 426,444 447,065 489,934 489,934 489,934 481,466 543,177 001-3150-41150 Temporary Wages 12,131 13,373 5,804 - - - - - 001-3150-41200 Overtime 86,426 68,933 65,052 79,803 79,803 79,803 74,203 60,033 001-3150-41300 Benefits 299,550 281,574 303,526 305,661 340,718 340,718 346,031 375,610 001-3150-43200 Professional Fees & Services 256 3,757 (1,216) 2,700 2,700 2,700 2,700 2,700 001-3150-43400 Contractual Services 3,659 2,804 4,288 4,375 4,375 4,300 4,375 4,375 001-3150-45300 Communications/Postage 16,059 16,293 15,896 16,500 16,500 15,500 16,000 16,000 001-3150-45400 Advertising & Promotion - 150 289 120 120 372 120 120 001-3150-45800 Travel & Transportation 16,993 18,799 16,079 16,254 16,254 16,254 16,068 16,068 001-3150-45900 Training 6,066 4,394 (224) 2,500 2,500 2,500 1,800 1,800 001-3150-46100 Office Supplies 3,447 1,108 1,157 1,400 1,400 1,300 1,200 1,200 001-3150-46120 Operating Supplies 31,734 29,315 39,189 32,120 32,120 32,120 31,450 31,450 001-3150-46400 Dues & Subscriptions 512 562 451 1,124 1,124 1,124 1,012 1,012 001-3150-46500 Clothing 2,364 2,874 2,304 2,500 2,500 2,500 2,500 2,500 001-3150-47430 Office/Capital Expense 5,441 26,521 2,667 - - - - -

Total 906,879 896,902 902,326 954,991 990,048 989,125 978,924 1,056,045

12

2013 Budget Operating Expense Breakdown

43200 Professional Fees & Services Amount 43400 Contractual Services AmountEmployee Physicals 1,500.00$ GCI 1,250.00$ INMATE MEDICAL 1,200.00$ APSIN NETWORK 1,100.00$

EMERGENCY DISPATCH 50.00$ RADIO REPAIRS 1,500.00$ JAIL KITCHEN - STATE CERT 475.00$

Total 2,700.00$ Total 4,375.00$

45400 Advertising & Promo Amount 45300 Communication/Postage AmountJOB POSTING ADS 120.00$ COPPER VALLEY TELEPHONE 15,500.00$ *3 WKS @ 40/WEEK

MISC. FREIGHT/POSTAGE 500.00$

Total 120.00$ Total 16,000.00$

45800 Travel & Transportation Amount 45900 Training AmountCORRECTIONS (X1) 2,800.00$ EMD 400.00$ EMD (X1) 1,300.00$ APCO 900.00$ APCO (X2) 2,168.00$ DISPATCH 500.00$ TSO ANNUAL (X1) 1,200.00$ -$ USR ANNUAL (x1) 1,200.00$ DISPATCH TRAINING 2,400.00$ SPILLMAN CONFERENCE 2,600.00$ OJT 2,400.00$

PROVIDE DETAIL PROVIDE DETAIL

Total 16,068.00$ Total 1,800.00$

46100 Office Supplies Amount 46120 Operating Supplies AmountFILES JAIL/LAW 300.00$ FOOD 27,000.00$ CD'S/DVD'S/LABELS 250.00$ BATTERIES 500.00$ INK CARTRIDGES 650.00$ JAIL……………….Towels, Sheets, 500.00$

Mattresses (x5) 600.00$ Inmate Clothing 1,150.00$

CLEANING/KITCHEN SUPPLIES 1,200.00$ BOOKING ROOM CHAIR 500.00$

Total 1,200.00$ Total 31,450.00$

46400 Dues & Subscriptions Amount 46500 Clothing AmountAPCO 300.00$ YEARLY UNIFORM ALLOWANCENENA 120.00$ ***$300 (X7) 2,100.00$ 911 MAGAZINE 40.00$ ***$200 (X2) 400.00$ AMERICAN JAILS 300.00$ CPR RE-CERTS (X21) 252.00$

Total 1,012.00$ Total 2,500.00$ 77,225.00$

DEPARTMENT: PUBLIC SAFETY

13

2013 Draft BudgetDepartment: 3200 Fire

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-3200-41100 Salaries and Wages 652,891 677,847 701,377 755,860 755,860 743,000 803,313 819,379 16,066 2%001-3200-41150 Temporary Wages 13,800 23,926 27,482 31,205 31,205 42,000 25,000 25,000 - 0%001-3200-41200 Overtime 82,982 99,634 86,306 74,117 79,617 75,000 52,711 53,765 1,054 2%001-3200-41300 Benefits 431,634 438,129 467,994 481,314 528,057 528,057 523,878 530,062 6,184 1%001-3200-43200 Professional Fees & Services 6,255 3,964 6,866 14,975 14,975 12,000 12,150 12,150 001-3200-43400 Contractual Services 3,233 9,580 5,196 17,025 17,025 16,400 17,575 17,575 001-3200-43404 Volunteer Services 22,259 30,732 34,310 54,055 54,055 52,000 49,243 49,243 001-3200-44310 Vehicle Maintenance 559 514 367 1,500 1,500 1,500 1,500 1,500 001-3200-45300 Communications/Postage 3,148 4,981 3,447 6,160 6,160 6,000 4,740 4,740 001-3200-45400 Advertising & Promotion 627 212 280 500 500 120 - - 001-3200-45500 Printing 3,646 2,597 3,077 4,050 4,050 3,200 4,050 4,050 001-3200-45800 Travel & Transportation 23,340 24,290 13,692 21,861 21,861 20,100 6,782 6,782 001-3200-45900 Training 30,039 21,430 13,106 14,100 14,100 14,000 15,516 15,516 001-3200-46100 Office Supplies 916 774 703 650 650 650 400 400 001-3200-46120 Operating Supplies 56,616 38,532 37,405 28,650 31,650 32,000 48,750 48,750 001-3200-46200 Heating 10,119 14,362 14,778 18,000 18,000 18,000 18,000 18,000 001-3200-46220 Electricity 5,983 5,443 6,650 7,500 7,500 7,500 8,100 8,100 001-3200-46260 Vehicle & Equipment Fuels 12,832 16,455 17,412 18,000 18,000 18,000 18,000 18,000 001-3200-46400 Dues & Subscriptions 2,282 1,689 1,190 1,745 1,745 1,745 1,495 1,495 001-3200-46420 Public Awareness 6,411 6,743 5,048 3,200 3,200 3,000 3,200 3,200 001-3200-46500 Clothing 10,903 5,349 3,784 5,450 5,450 5,000 3,000 3,000 001-3200-46700 Parts & Supplies for Equipment 22,751 22,425 22,060 19,025 27,525 26,500 3,737 3,737 001-3200-47300 Other Capital Equipment 20,040 8,071 27,470 28,700 28,700 28,700 8,000 8,000 001-3200-47430 Office/Capital Expense - 13,737 44,373 3,700 3,700 3,700 13,500 13,500 001-3200-46950 Misc Supplies - - - - - - 5,000 5,000

Total 1,423,265 1,471,415 1,544,374 1,611,342 1,675,085 1,658,172 1,647,641 1,670,945

14


43200 Professional Fees & Services Amount 43400 Contractual Services AmountDepartment Physicals 10X1000 10,000.00$ TB Testing 500.00$ Fit Testing PWSCC 55.00 each 1,500.00$ Hep A&B 2,500.00$ Biosystems Posi-Check Calibration 650.00$ EMS Equipment Testing (Prov) 800.00$

Tri Air Testing 725.00$ Radio/Pager Repairs ATI 5,000.00$ Hazmat Equipment Repairs 1,200.00$ Mako Compressor Maintenance 1,500.00$ SCBA Bottle Hydrostatic Testing 3,250.00$ BSRT 2,100.00$

Total 12,150.00$ Total 17,575.00$

44310 Vehicle Maintenance Amount 43404 Volunteer Services Amount$1,500.00 FF Supplies Lic pl/Lights/Masks 3,500.00$

Annual Meeting 2,000.00$ Incentive Program 500.00$

20 Physicals Firefighters 20X1000 20,000.00$ Shirts/Sweats/Hats /Coats 3,800.00$ Uniforms Class "B" 1,055.00$

(10sets) Personal Protective Bunkers 17,488.00$ 10 each Radio Harnesses 900.00$

Total $1,500.00 Total 49,243.00$

45500 Reproduction & Copying Amount 45300 Communication/Postage AmountXerox Corp Copier Lease 4,050.00$ Carlile Freight $2,000.00

Sat Phone $600.00 cell phone Backberry $840.00 phone service three stations $1,300.00

Total 4,050.00$ Total 4,740.00$

45800 Travel & Transportation Amount 45900 Training Amount2 EMS Symposium- 1,332.00$ 2 EMS Symposium $500 each 700.00$ 6 ASFA/AFCA Conference 2,550.00$ 6 ASFA/AFCA 4,716.00$

In State Training 1,900.00$ In State Training 1,100.00$ SWRT1 1,000.00$ SWRT1 3,500.00$

EMT3 Recert Class 2,000.00$ EMT2 3,500.00$


Total 6,782.00$ Total 15,516.00$

DEPARTMENT: FIRE 3200

15


DEPARTMENT: FIRE 3200

46100 Office Supplies Amount 46120 Operating Supplies AmountPrinter Cartridges 400.00$ EMS Supplies 10,000.00$

Fire Disposables 10,450.00$ Hazmat Supplies/Cal Gas 3,100.00$ Radio Batteries ($115 each) 4,600.00$ Air Room 5,000.00$ Confined Space 1,500.00$ Training Consumables 2,000.00$ SWRT 1,000.00$ PPE Repairs 2,500.00$ Extinguisher Program 400.00$ Engine Tools 5,200.00$ BSRT 1,500.00$ SAR Consumables 1,500.00$

Total 400.00$ Total 48,750.00$

46200 Heating Amount 46220 Electricity AmountFire Station 1 18,000.00$ All Stations 8,100.00$ Fire Station 3Fire Station 4Draft Well

Total 18,000.00$ Total 8,100.00$

46400 Dues & Subscriptions Amount 46260 Vehicle & Equipment Fuels AmountNFPA Code Compliance 995.00$ Fleet 18,000.00$ ASFA 500.00$

1,495.00$ Total 18,000.00$

46500 Clothing Amount 46420 Public Awareness AmountSafety/Uniforms 11 staff 3,000.00$ Fire Prevention 1500

CPR/First Aid 1,700.00$

3,000.00$ Total 3,200.00$

47300 Other Capital Equipmentover $ Amount 46700 Parts & Supplies AmountQuantifit Resp Fit Tester 8,000.00$ Bolt On Steps E2 920.00$

Decals - EMS 1/2 Chief Rig 2,817.00$

Total 8,000.00$ Total 3,737.00$

46950 Misc Supplies Amount 47430Office/Capital Equipmentover $1,000 but under $5,000 Amount

SAR Operations 5,000.00$ EMS Compartment E2 2,000.00$ EMS Class Aids 1,500.00$

2 Conexes & configuration 10,000.00$

Total 5,000.00$ Total 13,500.00$

16

Equipment Requested Amount Requested1. EMS Supply Locker E-2 2,000.00$ Justification:

2.EMS Instruction AidsJustification: 1,500.00$

3.Justification:

10,000.00$

TOTAL 2013 REQUEST: 13,500.00$

City of Valdez2013 Office/Capital Equipment 47430

Department: FIRE 3200(Office & Capital Equipment expenditures over $1,000 but less than $5,000)

Due to the EMS Supplies we now carry on the first out this engine needs the cabinet. When we purchased E4 we had the manufacturer install a cabinet in the cab. We will order the same cabinet to install in E2 for the EMS supplies we carry. This will standardize E2 and E4.

VFD teaches the EMS section of the department . Training aids are worn out and needing replaced. IV arms, Torso, Brain and heart models will be replaced.

Two connexes and configuration

17

Equipment Requested Amount Requested1.Quantifit Resp Fit Test SystemJustification:

$8,000.00

2.Fire HoseJustification: 20,000.00$

3.Justification:


City of Valdez2013 Office/Capital Equipment 47300Department: Valdez Fire Department

(Office & Capital Equipment expenditures over $5,000 but less than $10,000)

Purchase of a Porta-Count qualitative fit tester to assess respirator fit. We currently use PWSCC to accomplish this but scheduling has been problematic with the volunteers. Additionally the COV will save approximately $1300.00 annually performing our own tests. Fit tests are required per OSHA regulation. 29CFR 1910.134

Replace our 30 year old hose with the new 5" hose /Stortz couplinks. This is the second year of a continuation of the three year plan to replace the hose.

18

2013 Draft BudgetDepartment: 3400 Animal Control

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-3400-41100 Salaries and Wages 67,001 75,612 113,399 87,799 87,799 82,865 89,642 91,435 001-3400-41150 Temporary Wages 12,694 14,563 6,014 10,622 10,622 11,079 23,122 23,122 001-3400-41200 Overtime 7,239 6,695 5,781 7,091 7,091 5,555 7,079 7,220 001-3400-41300 Benefits 43,413 44,599 77,084 65,846 69,741 59,921 78,421 79,137 001-3400-43200 Professional Fees & Services 156 569 1,220 1,500 1,500 1,500 1,500 1,500 001-3400-43400 Contractual Services - 500 - 1,000 1,000 1,026 1,500 1,500 001-3400-43404 Volunteer Services 232 264 - 250 250 - 1,000 1,000 001-3400-45300 Communications/Postage 1,780 2,002 2,256 1,750 1,750 1,750 1,750 1,750 001-3400-45400 Advertising & Promotion 394 420 706 700 700 668 5,500 5,500 001-3400-45500 Printing 204 731 392 650 650 491 950 950 001-3400-45800 Travel & Transportation 1,220 2,152 1,560 4,000 4,000 848 9,753 9,753 001-3400-45900 Training 299 275 275 1,000 1,000 - 1,000 1,000 001-3400-46120 Operating Supplies 8,822 11,930 12,180 13,200 13,200 13,200 18,200 18,200 001-3400-46200 Heating 29,598 36,769 39,456 51,500 51,500 33,320 35,500 35,500 001-3400-46220 Electricity 11,635 12,594 13,419 16,200 16,200 15,813 16,200 16,200 001-3400-46260 Vehicle & Equipment Fuels 1,422 1,448 1,935 2,000 2,000 2,652 4,500 4,500 001-3400-46400 Dues & Subscriptions 100 119 - 190 190 - 190 190 001-3400-46420 Public Awareness 223 400 - 400 400 400 400 400 001-3400-46500 Clothing 1,209 829 1,223 1,000 1,000 1,000 1,259 1,259 001-3400-47430 Office/Capital Expense - - 6,489 - - - - -

Total 187,639 212,472 283,389 266,698 270,593 232,088 297,467 300,117

19


43200 Professional Fees & Services Amount 43400 Contractual Services AmountYEARLY PHYSICAL 200.00$ SPECIALTY REPAIRS 1,500.00$ VETERINARY SUPPLIES 700.00$ RABIES LAB 300.00$ EUTHANASIA LICENSE 300.00$

Total 1,500.00$ Total 1,500.00$

43404 Volunteer Services Amount 45300 Communication/Postage AmountVOLUNEER SERVICES 250.00$ CVTC 1,750.00$ BEAR Volunteers 750.00$

Total 1,000.00$ Total 1,750.00$

45400 Advertising & Promo Amount 45500 Reproduction & Copying AmountADOPTION ADS 200.00$ INTAKE FORMS 50.00$ PUBLIC INFO & EDUCATION 500.00$ QUARANTINE FORMS 100.00$ BEAR Aware Website Cost 500.00$ PRINTER INK 800.00$ BEAR Aware Radio Promo 1,000.00$ BEAR Education Campaign 3,300.00$

Total 5,500.00$ Total 950.00$

45800 Travel & Transportation Amount 45900 Training AmountACO CONFERENCE 2,500.00$ ACO CONFERENCE 500.00$ PROFESSIONAL DEVELOPMENT 1,500.00$ PROFESSIONAL DEVELOPMENT 500.00$ BEAR Summit Travel to VdzAnthony Crupie JNU to VDZ 1,253.00$ Elizabeth Manning ANC to VDZ 1,000.00$ BEAR Training ACO - ANC 1,000.00$ BEAR TRaining CSO - ANC 1,000.00$ BEAR Mtg w/Chilkat FoundationSteve Newcomer- Haines 1,500.00$


Total 9,753.00$ Total 1,000.00$

46100 Office Supplies Amount 46120 Operating Supplies AmountCAT LITTER 1,000.00$ CLEANING / PAPER SUPPLIES 3,000.00$ OFFICE SUPPLIES 1,000.00$ ANIMAL FOOD 3,000.00$ ACO EQUIPMENT 700.00$ PAILS/BEDS/BISHES/COLLARS 1,900.00$ DRUGS 500.00$ LICENSES 300.00$ MISC 1,800.00$ BEAR Signage 5,000.00$

Total -$ Total 18,200.00$

DEPARTMENT: ANIMAL CONTROL

20


DEPARTMENT: ANIMAL CONTROL

46200 Heating Amount 46220 Electricity AmountHEATING 35,500.00$ ELECTRICITY 16,200.00$

Total 35,500.00$ Total 16,200.00$

46260 Vehicle & Equipment Fuels Amount 46420 Public Awareness AmountFUEL 2,700.00$ PUBLIC AWARENESS 400.00$ Bear control 800.00$ BEAR Volunteers fuel reimbursment 1,000.00$

Total 4,500.00$ Total 400.00$

46400 Dues & Subscriptions Amount 46500 Clothing AmountAMERICAN HUMANE ASSOC 100.00$ ACO UNIFORMS 900.00$ ANIMAL SHELTERING 40.00$ SHELTER ATTENDANT 359.00$ NAT'L ANIMAL CONTROL ASSOC 50.00$

Total 190.00$ Total 1,259.00$

21

2013 Draft BudgetDepartment: 3500 Police

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-3500-41100 Salaries and Wages 750,407 771,881 815,735 884,062 884,062 818,000 866,522 883,852 001-3500-41150 Temporary Wages - 1,975 10,897 15,753 15,753 15,315 2,500 2,500 001-3500-41200 Overtime 144,705 129,202 96,597 122,079 122,079 121,000 110,017 112,217 001-3500-41300 Benefits 477,367 453,993 491,686 484,640 531,383 441,500 522,145 528,235 001-3500-43200 Professional Fees & Services 2,839 7,114 6,232 9,750 9,750 8,686 7,750 7,750 001-3500-43308 K-9 Maintenance 1,646 2,771 1,455 - - - - - 001-3500-43400 Contractual Services 3,053 2,574 3,744 3,000 3,000 2,850 3,500 3,500 001-3500-45300 Communications/Postage 10,240 9,664 8,117 9,000 9,000 9,000 9,000 9,000 001-3500-45400 Advertising & Promotion 5,034 4,079 4,369 4,840 4,840 4,500 4,690 4,690 001-3500-45500 Reproduction & Copying 6,376 5,261 3,083 5,600 5,600 5,600 5,600 5,600 001-3500-45800 Travel & Transportation 26,204 23,750 22,639 36,000 36,000 28,000 31,500 31,500 001-3500-45900 Training 7,591 3,760 9,297 6,000 6,000 5,600 5,400 5,400 001-3500-46120 Operating Supplies 46,138 29,117 38,659 38,550 38,550 38,550 32,550 32,550 001-3500-46260 Vehicle & Equipment Fuels 28,929 32,206 39,834 43,000 43,000 43,195 43,000 43,000 001-3500-46400 Dues & Subscriptions 602 603 734 1,775 1,775 1,775 1,775 1,775 001-3500-46500 Clothing 7,668 7,968 10,327 6,500 6,500 7,409 12,750 12,750 001-3500-46950 Miscellaneous Supplies 10,222 10,000 3,727 15,000 15,000 15,000 15,000 15,000 001-3500-47300 Other Capital Equipment - - 12,684 5,600 5,600 5,600 - - 001-3500-47430 Office/Capital Expense 5,319 33,189 8,356 10,500 10,500 10,500 4,800 4,800

Total 1,534,341 1,529,106 1,588,171 1,701,649 1,748,392 1,582,080 1,678,499 1,704,119

22


43200 Professional Fees & Services Amount 43400 Contractual Services AmountOFFICER PHYSICALS 2,000.00$ RADAR REPAIR & MAINTENANCE 1,500.00$ SEX ASSAULT EXAMS 3,000.00$ TOWING 1,000.00$ BLOOD DRAWS/SCREENING 250.00$ PORT-A-POTY (RANGE) 500.00$ EOD EXAMS X1 500.00$ WRIT FEES 500.00$ POLY/PSYCH 2,000.00$

Total 7,750.00$ Total 3,500.00$

44420 Equipment Rental Amount 45300 Communication/Postage Amount-$ POSTAGE 2,000.00$

CELL PHONE OFFICERS 2,000.00$ BLACKBERRY CHIEF 1,000.00$ CVTC 3,000.00$ GCI 1,000.00$


45400 Advertising & Promo Amount 45500 Reproduction & Copying AmountRADIO/NEWSPAPER 3,540.00$ COPIER LEASE 3,600.00$ EMPLOYMENT, SNOWMACHINE SUPPLIES 500.00$ PARKING, REGULATIONS PRINTER INK 1,500.00$ GOLD RUSH/4TH OF JULY 400.00$ YHS YEARBOOK 250.00$ CHILD SAFETY PROMO 500.00$

Total 4,690.00$ Total 5,600.00$

45800 Travel & Transportation Amount 45900 Training AmountIACP (2) 3,500.00$ TACTICS/WEAPONS/LESS LETHAL 3,500.00$ GUNSITE ACADEMY (2) 11,000.00$ IACP (2) 500.00$ REID INT & INTERROGATION (2) 2,000.00$ STREET SURVIVAL (2) 400.00$ CMV (1) 500.00$ HOMICIDE 500.00$ ACCOP (2) 1,500.00$ ACCOP (2) 500.00$ STREET SURVIVAL (2) 2,000.00$ HOMICIDE (2) 4,000.00$ SWAT (3) 3,000.00$ JFFT/HOMELAND SECURITY 1,500.00$ MISC COURT/ADMIN 2,500.00$

PROVIDE DETAIL

Total 31,500.00$ Total 5,400.00$

DEPARTMENT: POLICE

23


DEPARTMENT: POLICE

46120 Operating Supplies Amount 46120 Operating Supplies AmountAMMUNITION 10,000.00$ PEPPER SPRAY 250.00$ LESS LETHAL CARTRIDGES 2,000.00$ MISCELLANEOUS 1,500.00$ PATROL RIFLE/SHOTGUN PARTS 1,300.00$ BATTERIES 1,000.00$ VEHICLE SUPPLIES/REPAIR 1,000.00$ CASE MANAGEMENT SUPPLIES 1,000.00$ BIO-HAZARD SUPPLIES 500.00$ PATROL VESTS (3) 1,800.00$ PORTABLE RADIO SUPPLIES 4,200.00$ INVESTIGATIVE SUPPLIES 1,000.00$ RANGE SUPPLIES 1,000.00$ EOD SUPPLIES 4,000.00$ EVIDENCE ROOM SUPPLIES 500.00$ CAMERAS/RECORDERS 1,500.00$

Total 32,550.00$

46500 Clothing Amount 46260 Vehicle & Equipment Fuels AmountUNIFORM PANTS 2,000.00$ VEHICLE FUEL 43,000.00$ UNIFORM SHIRTS 1,500.00$ BELTS/EQUIP/VEST CARRIERS 3,300.00$ PATCHES/STARS ETC 1,000.00$ RAIN JACKETS (11) 2,750.00$ RAIN PANTS (11) 2,200.00$

Total 12,750.00$ Total 43,000.00$

46400 Dues & Subscriptions Amount 46950 Misc Supplies AmountFBI/NAA DUES (3) 250.00$ FELONY INVESTIGATIONS 15,000.00$ APOA (3) 70.00$ AK/NAT/INTERN ACP (1) 220.00$ IA PROPERTY & EVIDENCE (1) 50.00$ NTOA (1) 65.00$ IACP.NET 500.00$ IABTI (EOD X3) 200.00$ APOA TRAFFIC MANUALS 250.00$ DRUG ID BIBLE 170.00$

Total 1,775.00$ Total 15,000.00$

47300Other Capital Equipmentover $5,000 but under $10,000 Amount 47430

Office/Capital Equipmentover $1,000 but under $5,000 AmountX26 TASERS (4) 4,800.00$


24

Equipment Requested Amount Requested1. X2 TASERS (4) 4,800.00$ Justification:

2.Justification:

3.Justification:



Department: POLICE(Office & Capital Equipment expenditures over $1,000 but less than $5,000)

Upgrade/trade-in current X26 tasers. Some of the X26 tasers are old and starting to malfunction. New X2 tasers have a four year warranty.

25

2013 Draft BudgetDepartment: 4200 Building Maintenance

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-4200-41100 Salaries and Wages 353,538 362,823 382,226 401,132 403,632 403,632 402,719 410,773 001-4200-41150 Temporary Wages 31,271 19,527 24,288 21,326 171,326 95,000 82,170 82,170 001-4200-41200 Overtime 23,341 21,960 35,350 30,284 30,284 39,000 30,255 30,860 001-4200-41300 Benefits 238,826 232,607 249,573 248,437 321,865 317,000 288,005 291,132 001-4200-43400 Contractual Services 94,734 87,802 163,438 144,000 147,500 147,500 144,000 144,000 001-4200-43424 Permits 150 100 - 1,000 1,000 1,000 500 500 001-4200-44230 Janitorial Services 73,774 151,568 157,036 154,300 154,300 121,000 128,500 128,500 001-4200-44420 Equipment Rental 366 1,068 2,611 2,500 2,500 2,500 2,500 2,500 001-4200-45300 Communications/Postage 10,559 10,527 7,554 10,000 10,000 10,000 10,300 10,300 001-4200-45400 Advertising & Promotion 200 1,184 94 700 700 700 850 850 001-4200-45500 Reproduction & Copying 2,965 492 2,636 3,000 3,000 3,000 3,300 3,300 001-4200-45800 Travel & Transportation 2,743 1,644 1,882 3,200 3,200 3,200 3,200 3,200 001-4200-45900 Training 2,000 2,553 2,867 11,500 10,300 4,000 7,200 7,200 001-4200-46100 Office Supplies 1,872 834 724 680 1,180 1,180 720 720 001-4200-46120 Operating Supplies 98,933 98,155 105,406 128,000 168,000 168,000 110,300 110,300 001-4200-46200 Heating 6,597 12,818 21,072 23,500 23,500 19,000 21,000 21,000 001-4200-46220 Electricity 3,446 4,838 11,141 12,500 12,500 12,500 6,500 6,500 001-4200-46260 Vehicle & Equipment Fuels 14,379 15,426 17,311 19,000 19,000 19,500 19,500 19,500 001-4200-46400 Dues & Subscriptions 1,927 930 996 850 1,550 1,550 1,706 1,706 001-4200-46500 Clothing 2,950 2,341 2,054 2,800 2,800 2,800 2,800 2,800 001-4200-46700 Parts & Supplies for Equipment 10,483 10,739 5,872 11,000 11,000 11,000 11,000 11,000 001-4200-46950 Miscellaneous Supplies 841 5,301 7,936 2,000 2,000 2,000 2,000 2,000 001-4200-47300 Other Capital Equipment 5,390 - 8,163 - 16,000 16,000 - - 001-4200-47430 Office/Capital Expense 2,705 5,240 2,732 3,300 8,300 8,300 17,323 17,323

Total 983,991 1,050,476 1,212,961 1,235,009 1,525,437 1,409,362 1,296,348 1,308,134

26


43400 Contractual Services Amount 44230 Janitorial ServicesFire Alarm Testing/Repair/Monitoring 20,000.00$ City Hall 48,000.00$ Elevator Quarterly Repair 15,000.00$ Council Chambers 8,000.00$ Electrical Contractors 33,000.00$ Library 16,000.00$ Liebert/ Refrigeration 10,000.00$ Teen Center 13,000.00$ Concrete Repair 15,000.00$ VMF 2,500.00$ Generator Repair and Maint. 15,000.00$ Baler Breakroom 2,500.00$ State Inspections 2,500.00$ Animal Shelter 8,000.00$ Boiler Water Treatment 6,000.00$ Comfort Stations 18,000.00$ Siren Annual Service and Repair 11,000.00$ Rug/ Mat Cleaning 7,500.00$ Glass Repair 4,000.00$ Carpet Cleaning 5,000.00$ Duct Cleaning Airport 7,000.00$ Plumbing Contractor Thawing 5,500.00$

Total 144,000.00$ Total 128,500.00$

43424 Permits Amount 44225 Rural Snow Removal AmountFire Marshall Reviews for "In-House" Projects 500.00$ N/A

Total 500.00$ Total -$

44420 Equipment Rental Amount 45300 Communication/Postage AmountMisc. Equipment Rental - Not Available in Fleet 2,500.00$ Cell & Telephone Services 1,500.00$

Shipping Costs 3,800.00$ (Increase in shipping costs due to increase in fuel costs)Fire/ Intrusion Alarm Monitoring 5,000.00$

Total 2,500.00$ Total 10,300.00$

45400 Advertising & Promo Amount 45500 Reproduction & Copying AmountBug Spraying Public Notices 500.00$ Xerox Lease 2,300.00$ Advertising for Temporary Maint. Technician 350.00$ General Copy and Reproduction 1,000.00$ and Snow Shovelers(This increase is due to the potential need of hiring moresnow shovelers)

Total 850.00$ Total 3,300.00$

DEPARTMENT: 4200 Building Maintenance

27



45800 Travel & Transportation Amount 45900 Training AmountBoiler School for 2 Employees Airfare 600.00$ Boiler School for 2 Employees 200.00$ Boiler School for 2 Employees Hotel 2 Nights 720.00$ Hazardous Paint Certification Class for 1,500.00$ Hazardous Paint Class for 2 Employees Airfare 600.00$ 2 EmployeesHazardous Paint Class for 2 Employees Hotel 720.00$ Safety Meeting Training Materials 1,000.00$ Travel and Hotel Stay for other Professional Development 560.00$ Training Courses for other Professional 4,500.00$ and Certification Classes as needed or required. Development and Certifications as

needed or required.


Total 3,200.00$ Total 7,200.00$

46100 Office Supplies Amount 46120 Operating Supplies AmountDay Planners 120.00$ Electrical Supplies and Parts 18,500.00$ Calendars 50.00$ Plumbing Parts 18,500.00$ Misc. Office Supplies Including Coffee 550.00$ Preventative Maintenance Supplies 18,500.00$

Carpentry/Painting Supplies 18,500.00$ Janitorial Supplies for City 36,300.00$ (There has been an increase in the cost of paper products)

Total 720.00$ Total 110,300.00$

46200 Heating Amount 46220 Electricity AmountShop Heating 21,000.00$ Shop Electricity 6,500.00$ (Cost Due to Lack of Waste Oil)

Total 21,000.00$ Total 6,500.00$

46225 Street Lights Amount 46260 Vehicle & Equipment Fuels AmountN/A Trucks and Genie Lift 19,500.00$


28



46400 Dues & Subscriptions Amount 46500 Clothing Amount1 Opis 1,116.00$ 1 Work Gear PPE 2,800.00$

(Quarterly rate has increased to $279/ per quarter)2 CDL Renewal 200.00$ 3 TWIC Cards are up for renewal for 3 employees 390.00$

Total 1,706.00$ Total 2,800.00$

46700 Parts & Supplies Amount 46950 Misc Supplies Amount1 Tools, Ladders, Motors and Pumps 11,000.00$ 1 Mosquito Magnets, Lights, etc… 2,000.00$

Total 11,000.00$ Total 2,000.00$


Office/Capital Equipmentover $1,000 but under $5,000 Amount

1 1 Airless Paint Sprayer 3,651.00$ 2 Ladder Rack 1,019.00$ 3 Trailer for Bug Spraying 2,000.00$ 4 New Table Saw (OSHA) 4,269.00$ 5 Waste Oil Burner Assembly 3,000.00$ 6 Spreader for Toolcat 3,384.00$


29

Equipment Requested Amount Requested1. Airless Paint Sprayer 3,651.00$ Justification:

2. Ladder Rack for Scott Wilson's Truck 1,019.00$ Justification:

3. Trailer for Bug Spraying 2,000.00$ Justification:

4. Table Saw (OSHA) 4,269.00$ Justification:

5. Waste Oil Burner Assembly 3,000.00$ Justification:

6. Spreader for Toolcat 3,384.00$ Justification:



Department: 4200 Building Maintenance(Office & Capital Equipment expenditures over $1,000 but less than $5,000)

The old one is currently broken and hard to get parts for.

A new ladder rack would be a much safer way to carry ladders .

Currently we have a dedicated vehicle for spraying bugs. We need a trailer for spraying so that we can use the vehicle year round instead of just during the summer months. This would also free up winter storage space that the current dedicated vehicle for spraying requires.

OSHA has told Building Maintenance that they cannot use the current table saw and that it must be replaced.

The old worn out one needs to be replaced because the gun assembly is bad.

The old one needs to be replaced because it is very hard to see and a new one would be much safer.

30

2013 Draft BudgetDepartment: 4400 Shop

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-4400-41100 Salaries and Wages 476,568 542,220 564,089 577,887 577,887 577,887 571,822 583,258 001-4400-41150 Temporary Wages 11,953 9,289 16,745 18,043 18,043 18,043 14,182 14,182 001-4400-41200 Overtime 54,638 41,260 88,730 80,460 100,460 100,460 80,461 82,070 001-4400-41300 Benefits 311,576 328,595 375,996 364,074 364,074 364,074 395,596 400,159 001-4400-43400 Contractual Services 15,195 21,537 17,138 17,000 17,000 17,000 17,000 17,000 001-4400-43424 Permits 1,145 2,038 1,210 2,850 2,850 2,850 2,850 2,850 001-4400-44225 Rural Snow Removal 250,216 242,149 434,241 380,000 665,000 665,000 380,000 380,000 001-4400-44420 Equipment Rental 205 901 1,554 1,500 1,500 1,000 1,000 1,000 001-4400-45300 Communications/Postage 17,653 13,695 13,747 25,425 25,425 25,000 25,000 25,000 001-4400-45400 Advertising & Promotion 950 80 871 1,200 1,200 1,200 1,200 1,200 001-4400-45500 Reproduction & Copying - - 750 1,000 1,000 996 1,500 1,500 001-4400-45800 Travel & Transportation 946 2,081 2,267 4,100 4,100 4,100 2,984 2,984 001-4400-45900 Training 1,225 - 1,900 5,500 5,500 3,000 4,850 4,850 001-4400-46100 Office Supplies 628 598 754 850 850 850 850 850 001-4400-46120 Operating Supplies 84,078 105,827 84,941 80,000 80,000 80,000 80,000 80,000 001-4400-46200 Heating 117,018 149,044 191,074 195,000 229,000 224,000 195,000 195,000 001-4400-46220 Electricity 32,544 42,814 53,258 65,000 65,000 63,000 65,000 65,000 001-4400-46225 Street Lights 56,211 53,045 48,931 55,000 55,000 55,000 55,000 55,000 001-4400-46260 Vehicle & Equipment Fuels 16,250 17,733 15,933 19,000 19,000 17,000 17,000 17,000 001-4400-46400 Dues & Subscriptions - - - 100 100 75 150 150 001-4400-46500 Clothing 3,041 2,914 2,930 3,000 3,000 3,000 3,000 3,000 001-4400-46700 Parts & Supplies for Equipment 73,191 74,502 95,762 75,000 75,000 75,000 75,000 75,000 001-4400-47430 Office/Capital Expense 3,838 4,087 4,685 - - - - -

Total 1,529,066 1,654,406 2,017,506 1,971,989 2,310,989 2,298,535 1,989,444 2,007,053

31


43400 Contractual Services Amount 43404 Volunteer Services AmountTire repairasphaltconcretemachine/metal workcoveral/cleaningmodus update

Total 17,000.00$ Total -$

43424 Permits Amount 44225 Rural Snow Removal Amountsnow permits contracted snow removalCOE Permit Salmonberry ski hillvehicle registration Cummins rd

Total 2,850.00$ Total 380,000.00$

44420 Equipment Rental Amount 45300 Communication/Postage Amountitems not in inventory 1,000.00$ phones

blackberry/Larryshipping/freight

1,000.00$ 25,000.00$

45400 Advertising & Promo Amount 45500 Reproduction & Copying AmountPSA copier agreementnewspaper adsequipment surplus ad

Total 1,200.00$ 1,500.00$

45800 Travel & Transportation Amount 45900 Training AmountAPWA CONGRESS APWA registration 800.00$ Airfare to Chicago 1,000.00$ Haz Mat 3 at 350.00 1,050.00$ lodging 6 At 200. 1,200.00$ online training 1,500.00$ per diem 357.00$ NC Machinery training 1,500.00$ mechanic to Anchorageairfare 225.00$ lodging 100.00$ perdiem 102.00$


Total 2,984.00$ Total 4,850.00$

DEPARTMENT:City Shop/Streets

32


DEPARTMENT:City Shop/Streets

46100 Office Supplies Amount 46120 Operating Supplies Amountink, office supplies 850.00$ shop supplies, oils, lubricants

calcium chloride 80,000.00$ absorbentscold patchsignsrepairs

Total 850.00$ Total 80,000.00$

46200 Heating Amount 46220 Electricity Amountheavy equipment fuels 195,000.00$ 65,000.00$ heating buildings

Total 195,000.00$ Total 65,000.00$

46225 Street Lights Amount 46260 Vehicle & Equipment Fuels Amount55,000.00$ small fleet fuels 17,000.00$

Total 55,000.00$ 17,000.00$

46400 Dues & Subscriptions Amount 46500 Clothing AmountAPWA 2 at 75. 150.00$ 10 employees safety/ 3,000.00$

work clothes

150.00$ Total 3,000.00$

46700 Parts & Supplies Amount 46950 Misc Supplies Amountfilters, tires,wipers,batteries, 75,000.00$ vehicle parts,replacement partshydrant valves, water line parts


33

2013 Draft BudgetDepartment: 5050 Information Technology

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-5050-41100 Salaries and Wages 246,874 241,482 271,314 298,757 298,757 298,757 312,095 318,336 001-5050-41200 Overtime 3,323 7,411 6,152 4,446 4,446 4,446 4,500 4,590 001-5050-41300 Benefits 124,603 122,108 153,869 164,548 180,129 180,129 190,283 192,485 001-5050-43400 Contractual Services 125,005 160,144 176,021 27,895 33,495 33,495 22,785 22,785 001-5050-45300 Communications/Postage 109,976 112,295 71,784 77,661 77,661 77,661 83,511 83,511 001-5050-45400 Advertising & Promotion 58 3,354 (135) 250 250 250 50 50 001-5050-45800 Travel & Transportation 17,611 12,166 12,628 19,596 19,596 19,596 19,847 19,847 001-5050-45900 Training 14,644 7,386 15,472 16,948 16,948 16,948 15,625 15,625 001-5050-46110 Data Processing 22,103 21,340 26,646 27,350 27,350 27,350 15,250 15,250 001-5050-46120 Operating Supplies 951 1,387 1,349 1,350 1,350 1,350 1,275 1,275 001-5050-46500 Clothing 188 152 200 200 200 200 200 200 001-5050-46700 Parts & Supplies for Equipment 22,711 11,817 12,599 12,225 12,225 12,225 10,300 10,300 001-5050-47300 Other Capital Equipment 15,855 58,484 85,781 - - - - - 001-5050-47430 Office/Capital Expense 78,992 64,806 59,764 - - - - - 001-5050-48500 Contingencies - - - 6,000 6,000 6,000 6,000 6,000

Total 782,893 824,333 893,443 657,226 678,407 678,407 681,721 690,255

34


43400 Contractual Services Amount 45300 Communication/Postage AmountWebsite services 2,500.00$ Cell Phones 2,990.00$ Temporary Assistance 8,000.00$ Citywide long distance 5,900.00$ Electrical wiring 1,500.00$ Postage/Shipping 225.00$ Telephone Support 1,500.00$ Network wiring 6,500.00$ Copier 800.00$ Microsoft Developer Network 1,985.00$

NETWORK CONNECTIVITYCivic Center 7,295.00$ City Hall 8,358.75$ Airport 4,581.02$ City Shop 4,581.02$ Teen Center 3,264.73$ Animal Shelter 3,264.73$ Library 3,264.73$ Port Office 4,581.02$ Harbor Office 4,581.02$ Water Treatment 4,187.86$ Hospital Maintenance 3,264.73$ Pool 3,264.73$ Internet Connectivity 19,907.00$

Total 22,785.00$ Total 83,511.36$

45800 Travel & Transportation Amount 45900 Training AmountAccommodations($150*47) 7,050.00$ Cisco ISE Training - SanJose CA 3,625.00$ Per Diem ($51*47) 2,397.00$ Network+ Training - AK (2) 3,800.00$ Rental car and fuel 2,300.00$ Cloud Security - SanJose CA 2,500.00$ Tickets to Anchorage(8) 1,800.00$ SIRE Training - Salt Lake UT 525.00$ Ticket to SanJose CA (3) 3,225.00$ Caselle Training - Salt Lake UT 525.00$ Ticket to Salt Lake (3) 3,075.00$ Spillman Training - Salt Lake UT 900.00$

PaloAlto Training - SanJose CA 3,300.00$ Adobe Training - Anchorage 450.00$

Total 19,847.00$ Total 15,625.00$

46110 Data Processing Amount 46120 Operating Expense AmountNetwork Associates Antivirus 3,200.00$ Tapes and computer media 1,025.00$ Meeting Mgmt License 4,200.00$ Printer Toner 200.00$ Backup Software License 3,700.00$ PC repair tools 50.00$ Avigilon License 4,150.00$

Total 15,250.00$ Total 1,275.00$

DEPARTMENT: Information Technology

35


46500 Clothing Amount 46700 Parts & Supplies AmountClothing 200.00$ Network cables, parts, etc 9,000.00$

EOC Supplies 1,000.00$ Phone Parts 300.00$

Total 200.00$ Total 10,300.00$

48500 Contingencies Amount 45400 Advertising & Promo AmountIT Related Contingency 6,000.00$ Advertisement 50.00$

Total 6,000.00$ Total 50.00$

36

2013 Draft BudgetDepartment: 5100 Administration

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-5100-41100 Salaries and Wages 247,600 256,839 295,831 297,189 297,189 297,189 301,787 307,823 001-5100-41200 Overtime - 421 103 1,054 1,054 42 422 430 001-5100-41300 Benefits 131,546 124,072 149,196 140,729 152,415 152,415 157,514 159,462 001-5100-43200 Professional Fees & Services 2,643 4,969 3,643 4,500 4,500 3,250 4,000 4,000 001-5100-45300 Communications/Postage 34,088 39,907 37,506 40,000 40,000 33,245 38,000 38,000 001-5100-45400 Advertising & Promotion 12,878 18,155 17,777 23,540 23,540 23,540 23,540 23,540 001-5100-45500 Reproduction & Copying 12,037 14,766 15,554 18,000 18,000 18,000 18,000 18,000 001-5100-45800 Travel & Transportation 12,892 14,601 11,230 17,000 17,000 15,000 17,000 17,000 001-5100-45900 Training 2,433 1,379 3,662 4,700 4,700 1,500 4,700 4,700 001-5100-46100 Office Supplies 8,903 9,413 10,008 11,000 11,000 11,000 11,000 11,000 001-5100-46120 Operating Supplies 496 1,980 1,196 - - - - - 001-5100-46200 Heating 50,306 50,542 79,141 85,000 85,000 83,000 88,000 88,000 001-5100-46220 Electricity 85,407 104,852 118,115 137,000 137,000 114,000 125,000 125,000 001-5100-46260 Vehicle & Equipment Fuels 486 375 583 800 800 900 800 800 001-5100-46400 Dues & Subscriptions 1,209 1,579 1,412 1,712 1,712 1,502 1,576 1,576 001-5100-46500 Clothing 150 141 150 150 150 150 150 150 001-5100-48500 Contingencies 14,677 4,939 8,248 20,000 36,000 30,000 15,000 15,000

Total 617,750 648,930 753,354 802,374 830,060 784,733 806,488 814,480

37


43200 Professional Fees & Services Amount 45300 Communication/Postage AmountPre employement & Random 4,000.00$ Postage 20,000.00$ UA's Box Rental 1,100.00$ Background checks Cellular Service 1,920.00$

Postage Machine 2,225.00$ -Supplies -Service PlanLandline Phones 12,755.00$

Total 4,000.00$ Total 38,000.00$

45400 Advertising & Promo Amount 45500 Reproduction & Copying AmountKVAK/KCHU 20,040.00$ Copier lease + excess copies 8,500.00$ Misc Advertising 1,000.00$ Paper 6,000.00$ Newspaper ads 2,500.00$ Xerox Supplies 3,000.00$

Admin Fax supplies 500.00$

Total 23,540.00$ Total 18,000.00$

45800 Travel & Transportation Amount 45900 Training AmountANC HR Travel X3 3,000.00$ IMPA-HR Conference 700.00$ FAI Trip X1 1,750.00$ AML/AMMA 700.00$ DC Trip X 2 6,000.00$ Professional Development 1,300.00$ JNU Trip X 1 2,700.00$ Other HR Training 2,000.00$ ANC CM Travel X2 2,000.00$ IPMA-HR yearly Las Vegas 1,550.00$


Total 17,000.00$ Total 4,700.00$

46100 Office Supplies Amount 46260 Vehicle & Equipment Fuels AmountBulk Order, coffee supplies, etc 11,000.00$ Admin Expedition 800.00$

Total 11,000.00$ Total 800.00$

46200 Heating Amount 46220 Electricity Amount88,000.00$ 125,000.00$

Total 88,000.00$ Total 125,000.00$

DEPARTMENT: ADMINISTRATION

38


DEPARTMENT: ADMINISTRATION

46400 Dues & Subscriptions Amount 46500 Clothing Amount2 AMMA 350.00$ 150.00$

IMPA-HR 150.00$ VDZ Star 90.00$ FBX Chamber 250.00$ AK Employment Law Letter 247.00$ Online HR Specialist 249.00$ AK Chamber 240.00$

1,576.00$ Total 150.00$

48500 Contingencies Amount OTHER Amount15,000.00$


39

2013 Draft BudgetDepartment: 5200 Finance

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-5200-41100 Salaries and Wages 341,060 392,420 413,213 433,463 433,463 433,463 460,744 469,959 001-5200-41150 Temporary Wages 3,153 678 5,746 5,500 5,500 1,600 1,960 1,960 001-5200-41200 Overtime 3,378 3,817 6,235 10,200 10,200 7,000 10,729 10,944 001-5200-41300 Benefits 195,250 220,228 254,082 232,758 260,027 255,000 287,708 290,532 001-5200-43200 Professional Fees & Services 10,174 48,151 53,768 59,000 59,000 59,000 62,200 62,200 001-5200-43400 Contractual Services 114,517 146,218 155,448 136,500 153,000 150,000 159,500 159,500 001-5200-45300 Communications/Postage 1,643 1,518 1,395 2,000 2,000 1,500 2,000 2,000 001-5200-45400 Advertising & Promotion 9,872 1,240 - 6,500 6,500 3,000 6,500 6,500 001-5200-45500 Reproduction & Copying 3,447 3,302 3,315 4,976 4,976 4,000 4,976 4,976 001-5200-45800 Travel & Transportation 10,787 16,439 7,565 9,075 9,075 9,075 10,193 10,193 001-5200-45900 Training 2,499 3,040 17,801 3,604 8,604 8,000 3,605 3,605 001-5200-46120 Operating Supplies 11,095 7,967 4,300 3,650 3,650 3,600 3,650 3,650 001-5200-46400 Dues & Subscriptions 1,624 1,308 1,262 1,250 1,250 1,250 1,250 1,250 001-5200-46500 Clothing 302 515 400 400 400 400 400 400 001-5200-47430 Office/Capital Expense 4,838 - - - - - - -

Total 713,639 846,841 924,530 908,876 957,645 936,888 1,015,416 1,027,669

40


43200 Professional Fees & Services Amount 45300 Communications/PostageBanking Fees 10,200.00$ Foreclosure Notices 500.00$ Credit Card Fees 52,000.00$ Blackberry 1,200.00$

Long Distance 300.00$

Total 62,200.00$ Total 2,000.00$

43400 Contractual Services Amount 45500 Reproduction & Copying AmountAssessing Contract 67,500.00$ Cartridges Dell @ $111.00 1,776.00$ Collections/Appeals/Foreclosures 5,000.00$ Xerox Fax Ink Cartridges 200.00$ Recording Fees 2,000.00$ C85V3X (HP) Cartridges 1,000.00$ APCM Contract 85,000.00$ Budget Printing 500.00$

Budget Cover 300.00$ Binders 200.00$ Combers 100.00$ Cannon Maintenance Agreement 900.00$

Total 159,500.00$ Total 4,976.00$

45400 Advertising & Promo Amount 46500 Clothing AmountTax Foreclosures 5,000.00$ Department Pride 400.00$ Finance Information Ads 1,500.00$

Total 6,500.00$ Total 400.00$

45800 Travel & Transportation Amount 45900 Training AmountTalkeetna (AGFOA (2) 1,827.00$ AGFOA (2) 900.00$ San Francisco (GFOA) (1) 1,604.00$ San Francisco - GFOA (1) 450.00$ Fairbanks (2) AGFOA 2,003.00$ AGFOA Fall Conference (2) 550.00$ Fairbanks (1) AML 803.00$ AML Fall Conference (1) 300.00$ Seattle - APA (1) 1,056.00$ APA Yearend (1) 405.00$ Utah - Caselle (2) 2,900.00$ Caselle Training (2) 1,000.00$ -$

Total 10,193.00$ Total 3,605.00$

46400 Dues & Subscriptions Amount 46120 Operating Supplies AmountNational Society of Accountants 175.00$ Misc Office Items 600.00$ APA Dues 230.00$ Fujitsu ScanSnap Machine 400.00$ AGFOA Dues 285.00$ File Folders 200.00$ GFOA Dues 310.00$ Tax Assessment Bills Paper 600.00$ GASB Subscription 250.00$ W2's & 1099's 600.00$

Daily Planners 250.00$ Invoices 750.00$ Checks-Payroll 250.00$

Total 1,250.00$ Total 3,650.00$

DEPARTMENT: FINANCE DEPARTMENT

41

2013 Draft BudgetDepartment: 5300 Council

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-5300-43200 Professional Fees & Services 130,381 135,657 141,270 151,750 151,750 151,750 156,750 156,750 001-5300-43302 Professional Fees: Gas Line De 5,376 9,664 304,216 15,000 115,000 115,000 15,000 15,000 001-5300-45300 Communications/Postage 1,948 1,896 2,112 2,200 2,200 2,200 2,200 2,200 001-5300-45400 Advertising & Promotion 47,103 45,520 50,448 51,500 51,500 51,500 51,500 51,500 001-5300-45800 Travel & Transportation 24,748 24,864 16,147 25,000 25,000 25,000 25,000 25,000 001-5300-45900 Training 2,700 1,675 1,210 2,000 2,000 2,000 2,000 2,000 001-5300-46100 Office Supplies 627 458 (62) 650 650 650 650 650 001-5300-46200 Heating 2,840 2,700 4,253 4,500 4,500 4,000 4,500 4,500 001-5300-46220 Electricity 597 654 671 825 825 700 825 825 001-5300-46400 Dues & Subscriptions 6,821 7,105 7,035 7,500 7,500 7,500 7,500 7,500 001-5300-46500 Clothing - - 350 - - - - - 001-5300-47430 Office/Capital Expense - 1,741 15,353 - - - - - 001-5300-48500 Contingencies 14,256 17,847 32,751 50,000 50,000 50,000 45,000 45,000

Total 237,396 249,781 575,754 310,925 410,925 410,300 310,925 310,925

42

2013 Council Budget Operating Expense Breakdown

43200 Professional Fees & Services Amount 43302 Gas Line AmountAudit 70,000.00$ Gas Line Development 15,000.00$ State Lobbyist 50,000.00$ Federal Lobbyist $36,750.00

Total 156,750.00$ Total 15,000.00$

45300 Communication/Postage Amount 45400 Advertising & Promo AmountPhone Lines 2,000.00$ Boards & Commisions Banquet 3,500.00$ Postage Fees 200.00$ Agendas 400.00$

Radio Broadcast 7,500.00$ Newspaper Ads 16,500.00$ PWSCC Theatre Conf. Reception 4,500.00$ Council W/S Dinners 4,700.00$ High School Scholarships 4,000.00$ Employee Christmas Party 5,500.00$ United Way & Miscellaneous 2,500.00$

Total 2,200.00$ Total 51,500.00$

45800 Travel & Transportation Amount 45900 Training AmountCouncil Travel 25,000.00$ Registration Fees 2,000.00$

Total 25,000.00$ Total 2,000.00$

46100 Office Expenses Amount 46200 Heating AmountMisc. Office Supplies 650.00$ 4,500.00$

Total 650.00$ Total 4,500.00$

46220 Electricity Amount 46400 Dues & Subscriptions Amount825.00$ PWS Econ. Dev. Council 1,000.00$

Alaska Municipal League 4,500.00$ National League of Cities 600.00$ AML Mayor Dues 100.00$ Misc. New 700.00$ Ak. Statutes/Admin. Code Udate 600.00$

Total 825.00$ Total 7,500.00$

47430 Office/Capital Expense Amount 48500 Contingencies Amount45,000.00$


DEPARTMENT: Council

43

2013 Draft BudgetDepartment: 5350 Clerks

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-5350-41100 Salaries and Wages 148,310 147,603 144,767 154,283 154,283 154,283 158,493 161,663 001-5350-41150 Temporary Wages 5,756 - 6,953 6,447 6,447 8,125 6,500 6,500 001-5350-41200 Overtime - 3,661 4,056 4,080 4,080 4,080 5,000 5,100 001-5350-41300 Benefits 82,522 72,597 82,961 77,671 85,461 85,461 90,371 91,366 001-5350-43200 Professional Fees & Services 890 1,535 2,615 3,000 3,000 3,000 3,000 3,000 001-5350-43350 Elections 8,007 5,850 3,267 12,000 12,000 6,000 6,000 6,000 001-5350-43400 Contractual Services 5,082 - - 50,000 50,000 50,000 46,800 46,800 001-5350-45300 Communications/Postage 1,073 942 882 1,200 1,200 1,200 1,825 1,825 001-5350-45400 Advertising & Promotion - - - - - - - - 001-5350-45500 Repoduction & Copying 305 - - - - - - - 001-5350-45800 Travel & Transportation 6,281 13,886 14,985 13,000 13,000 13,000 16,200 16,200 001-5350-45900 Training 2,119 2,600 2,925 3,000 3,000 3,000 3,000 3,000 001-5350-46100 Office Supplies 2,023 637 1,654 1,500 1,500 1,500 1,500 1,500 001-5350-46400 Dues & Subscriptions 618 760 748 1,000 1,000 1,000 1,000 1,000 001-5350-46500 Clothing - - 77 100 100 100 100 100 001-5350-46950 Records Management 1,038 1,922 528 3,000 3,000 3,029 2,375 2,375 001-5350-47300 Other Capital Equipment 7,193 - - - - - - - 001-5350-47430 Office/Capital Expense - 2,679 - - - - - -

Total 271,215 254,673 266,418 330,281 338,071 333,778 342,164 346,429

44


43200 Professional Fees & Services Amount ElectionsCodification 3,000.00$ Reg or Special Elections

Total 3,000.00$ Total 6,000.00$

43400 Contractual Services Amount 45300 Communication/Postage AmountElectronic Records Conversion 46,800.00$ Cell Phones (2) 1,825.00$

Postage

Total 46,800.00$ Total 1,825.00$

45800 Travel & Transportation Amount 45900 Training AmountIIMC Conference (1) Registration FeesAAMC Conference (2)PIO Conference (2)NCI Academy (1) 13,000.00$ Sire training (2) 3,200.00$

Total 16,200.00$ Total 3,000.00$

46100 Office Supplies Amount 46950 Records Management AmountPrinter Cartridges Microfilming Records 2,375.00$ Paper - Color Minute BooksCalendarsMisc Office Supplies

Total 1,500.00$ Total 2,375.00$

46400 Dues & Subscriptions Amount 46500 Clothing AmountIIMC City Logo WearAAMCNIOARMANAP

1,000.00$ Total 100.00$

DEPARTMENT: City Clerk

45

2013 Draft BudgetDepartment: 5500 Community Development

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-5500-41100 Salaries and Wages 319,710 312,231 326,499 344,156 344,156 344,156 348,371 355,338 001-5500-41150 Temporary Wages 11,859 4,747 - 24,852 24,852 - 11,643 11,643 001-5500-41200 Overtime 3,958 2,310 48 5,255 5,255 500 4,405 4,493 001-5500-41300 Benefits 197,087 186,493 198,552 194,882 214,358 214,358 214,401 216,661 001-5500-43200 Professional Fees & Services 2,911 2,097 20,950 25,000 30,000 15,000 17,500 17,500 001-5500-43400 Contractual Services 22,928 - 599 - - - - - 001-5500-44410 Lease Expense - - 59 - - - - - 001-5500-45300 Communications/Postage 2,172 2,034 1,901 2,220 2,220 2,000 1,210 1,210 001-5500-45400 Advertising & Promotion 4,255 2,437 5,926 6,800 6,800 3,000 5,800 5,800 001-5500-45500 Reproduction & Copying 8,906 7,520 10,321 14,654 14,654 8,000 12,160 12,160 001-5500-45800 Travel & Transportation 14,084 8,584 4,036 14,400 14,400 14,400 18,051 18,051 001-5500-45900 Training 2,207 1,750 1,617 8,850 8,850 5,000 8,380 8,380 001-5500-46100 Office Supplies 977 1,152 852 1,000 1,000 750 1,000 1,000 001-5500-46120 Operating Supplies 4,757 15,027 3,540 10,250 10,250 5,000 6,290 6,290 001-5500-46260 Vehicle & Equipment Fuels 1,171 1,032 1,263 1,500 1,500 1,300 1,500 1,500 001-5500-46400 Dues & Subscriptions 1,424 1,397 1,274 1,710 1,710 1,710 1,735 1,735 001-5500-46500 Clothing 185 - 407 250 250 250 475 475 001-5500-46950 Unreimbursed Grant Expense - - - - - - - - 001-5500-47430 Office/Capital Expense - - - - - - - -

Total 598,592 548,810 577,844 655,779 680,255 615,424 652,921 662,237

46


43200 Professional Fees & Services Amount 45300 Communication/Postage AmountMiscellaneous Engineering 17,500.00$ 12 ACS (Blackberry) x $80 960.00$

Express Package Service 250.00$

Total 17,500.00$ Total 1,210.00$

45400 Advertising & Promo Amount 45500 Reproduction & Copying Amount Airfare Per Diem Hotel Transp TotalPublic Hearing Notices 3,000.00$ 12 Xerox Copier Lease x $256.45 3,100.00$ APA 975 225 950 250 2400Building Safety Month 300.00$ 1 Engineering Copier Drum 1,000.00$ NORFMA 804 153 500 250 1707Misc Radio/Print Advertising 1,000.00$ 2 Engineering Copier Toner x $180 360.00$ AK APA 625 153 375 100 1253Comp Plan/EDS Plan 1,500.00$ 2x2 Engineering Copier Paper x $125 250.00$ AML 625 153 375 100 1253

2 Fax Toner x $50 100.00$ IBC PR 900 357 625 100 19821 Plotter Ink Set 1,300.00$ IBC I 900 357 625 100 19824 Plotter Paper x $75 300.00$ IBC PR C 225 51 125 100 5012 B&W Printer x $225 450.00$ IBC I C 225 51 125 100 5012 Color Printer Imag. Units x $500 1,000.00$ AK ICC 450 306 750 200 17062 Color Printer Ink x $1,650 3,300.00$ Web 0 0 0 0 0

Color Printer Parts 500.00$ Web 0 0 0 0 0Shipping 500.00$ GIS 225 255 500 100 1080

Total 5,800.00$ Total 12,160.00$ AWRA 225 255 625 200 1305Flood 1025 306 750 300 2381

45800 Travel & Transportation Amount 45900 Training/Certification Amount1 APA Chicago 2,400.00$ 1 APA Chicago April 13-17 750.00$ * AWRA is for Rusty to obtain CEU's for Water/Wasterwater Cert.1 NORFMA PAC NW Sept 1,707.00$ 1 NORFMA PAC NW Sept 450.00$ ** Flood is for Rusty to get training in Flood Construction which will1 AK APA 1,253.00$ 1 AK APA 250.00$ be listed as an audit finding needing correction from our1 AML Nov Fairbanks 1,253.00$ 1 AML Nov 325.00$ Flood audit in July.1 IBC Plan Reviewer Course*** 1,982.00$ 1 IBC Plan Reviewer Course*** 1,200.00$ *** This course and the certification is to give Rusty the training she needs1 IBC Inspector Course**** 1,982.00$ 1 IBC Inspector Course**** 1,200.00$ on Commercial Plan Review and get the City into compliance1 IBC Plan Reviewer Certification 501.00$ 1 IBC Plan Reviewer Certification 180.00$ with the ISO audit findings on certification deficiency.1 IBC Inspector Certification 501.00$ 1 IBC Inspector Certification 180.00$ **** This course and the certification is to give Scott the training he needs on2 AK ICC Conf & Train ANC 1,706.00$ 2 AK ICC Conf & Train x $360 720.00$ Commercial Building Inspection and get the City into compliance1 GIS Class Anchorage 1,080.00$ Miscellaneous Webinars 500.00$ with the ISO audit findings on certification deficiency.1 AWRA Anchorage* 1,305.00$ 2 GIS Online Classes x $300 600.00$ 1 Flood Const. Emmitsburg** 2,381.00$ 1 GIS Class Anchorage 1,500.00$

1 AWRA Anchorage Oct/Nov* 400.00$ 1 Flood Const. Emmitsburg** -$ 1 Legacy IBC/IRC Cert Renewal 125.00$


Total 18,051.00$ Total 8,380.00$

DEPARTMENT: Community Development (5500)

47


DEPARTMENT: Community Development (5500)

46100 Office Supplies Amount 46120 Operating Supplies AmountMiscellaneous Supplies 1,000.00$ 2 Notary Renewal ($90) 180.00$

1 TWIC Renewal Buildng Insp. 5Yr 130.00$ Recording Fees 600.00$ Population Count 2,500.00$ Commission Food 800.00$

1 Building Inspector Hearing Test 80.00$ Miscellaneous Operating 2,000.00$

Total 1,000.00$ Total 6,290.00$

46225 Street Lights Amount 46260 Vehicle & Equipment Fuels AmountBuilding Inspector Vehicle 1,300.00$ Staff Mileage Reimbursements 200.00$


46400 Dues & Subscriptions Amount 46500 Clothing Amount1 Survey Monkey 300.00$ 5 Clothing Allowance x $50 250.00$ 2 ICC x $125 250.00$ 1 Steel Toe Boots - Building Insp 225.00$ 2 ICC Alaska x $50 100.00$ 1 NORFMA 100.00$ 1 ASFPM 250.00$ 1 PMI 200.00$ 1 APA 485.00$ 1 Certified FPM Fee 50.00$

Total 1,735.00$ Total 475.00$

48

2013 Draft BudgetDepartment: 5550 Economic Initiatives

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-5550-41150 Temporary Wages - 159 - - - - - - 001-5550-41200 Overtime - - - - - - - - 001-5550-41300 Benefits - 37 - - - - - - 001-5550-43400 Contractual Services 87,241 180,626 87,033 88,500 88,500 89,500 89,500 89,500 001-5550-45400 Advertising & Promotion - 4,581 10,497 5,000 5,000 200 250 250 001-5550-45800 Travel/Transportation - 1,094 6,099 12,000 6,000 400 10,000 10,000 001-5550-46120 Operating Supplies 2,400 3,340 2,506 3,400 7,900 7,211 7,364 7,364 001-5550-46400 Dues & Subscriptions - - 173 2,000 2,000 - - - 001-5550-46950 Miscellaneous Events 53,658 68,484 64,536 73,500 78,500 78,500 82,500 82,500 001-5550-47300 Capital/Office Equipment - - 6,813 - - - - - 001-5550-48500 Contingencies 350 20,996 3,379 7,000 8,000 - 10,000 10,000

Total 143,649 279,318 181,036 191,400 195,900 175,811 199,614 199,614

49


43400 Contractual Services Amount 43404 Volunteer Services AmountVFDA Sport Fish Program 57,500.00$ Volunteer Appreciation 250.00$ Sandy Moore Contract 32,000.00$

Total 89,500.00$ Total 250.00$

46950 Misc Events Amount 46120 Operating Supplies AmountSnow Machine Club 15,000.00$ Property Rental 6,884.00$ May Day Fly-In 5,000.00$ Business Appreciation 750.00$ Tailgate Alaska 10,000.00$ Gold Rush 5,000.00$ 4th of July 22,500.00$ Military Appreciation 11,000.00$ Pink Salmon Festival 10,000.00$ USCG Appreciation 4,000.00$

Total 82,500.00$ Total 7,634.00$

48500 Contingencies Amount 45800 Travel AmountContingency 10,000.00$ Promotional Mission Trips 10,000.00$

Total 10,000.00$ Total 10,000.00$

DEPARTMENT: ECONOMIC INITIATIVES

50

2013 Draft BudgetDepartment: 5600 Law

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-5600-43200 Municipal Services - - 150,000 150,000 150,000 150,000 150,000 150,000 001-5600-43200 Litigation Support 3,614,093 2,495,157 4,459,333 1,800,000 1,800,000 1,800,000 1,800,000 1,800,000

Total 3,614,093 2,495,157 4,609,333 1,950,000 1,950,000 1,950,000 1,950,000 1,950,000

51

2013 Draft BudgetDepartment: 5700 Liability Insurance

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-5700-43200 Professional Fees & Services 25,331 12,500 27,500 30,000 30,000 30,000 30,000 30,000 001-5700-45200 Insurance 210,856 306,383 158,502 400,000 400,000 400,000 400,000 400,000 001-5700-45210 Insurance Contingencies 15,283 6,881 20,493 40,000 40,000 40,000 40,000 40,000

Total 251,470 325,764 206,496 470,000 470,000 470,000 470,000 470,000

52

2013 Draft BudgetDepartment: 5780 Engineering

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-5780-41100 Salaries and Wages 219,830 206,609 211,868 232,416 242,416 242,416 227,658 232,212 001-5780-41150 Temporary Wages - 4,201 8,813 9,008 9,008 9,008 9,001 9,001 001-5780-41200 Overtime 187 1,076 2,091 2,711 2,711 2,711 2,716 2,770 001-5780-41300 Benefits 125,074 116,924 126,310 124,639 140,220 140,220 137,664 139,192 001-5780-43400 Contractual Services 3,714 108,820 131,726 136,500 148,500 148,500 136,500 136,500 001-5780-45300 Communications/Postage 4,282 5,340 6,119 5,500 5,500 5,500 5,500 5,500 001-5780-45400 Advertising & Promotion - - - - 2,000 624 - - 001-5780-45500 Reproduction & Copying 2,965 4,777 2,636 3,000 3,000 3,000 3,000 3,000 001-5780-45800 Travel & Transportation 200 8,199 2,548 5,000 5,000 5,000 5,000 5,000 001-5780-45900 Training 265 2,486 769 8,200 5,500 5,000 5,000 5,000 001-5780-46100 Office Supplies 999 1,789 2,032 1,500 2,200 2,200 1,500 1,500 001-5780-46120 Operating Supplies 4,123 3,428 1,726 3,000 3,000 3,000 2,950 2,950 001-5780-46260 Vehicle & Equipment Fuels 5,812 3,913 3,378 5,000 5,000 5,000 5,000 5,000 001-5780-46400 Dues & Subscriptions 480 1,808 273 1,515 1,515 1,423 1,430 1,430 001-5780-46500 Clothing 797 894 889 1,200 1,200 1,200 1,200 1,200

Total 368,729 470,264 501,177 539,189 576,770 574,802 544,120 550,256

53


43400 Contractual Services Amount 45300 Communications/ Postage Amount1 Temporary Project Management 136,500.00$ Mail Room 500.00$

Truck Shipping 1,000.00$ Cell and Office Phones 4,000.00$

Total 136,500.00$ Total 5,500.00$

45500 Reproduction & Copying Amount 45800 Travel & Transportation AmountXerox Lease (Place Card Holder) 2,000.00$ For Misc. Training Classes that 5,000.00$ Toner/ Cartridges 1,000.00$ will help the Eng. Dept. with

professional development as needed.

Total 3,000.00$ Total 5,000.00$

45900 Training Amount 46100 Office Supplies AmountMisc. Training Classes that will 5,000.00$ Office supplies needed for 1,500.00$ help the Eng. Dept. with maintaining project filing system,professional development as ink cartridges and other general needed. office supplies.

Total 5,000.00$ Total 1,500.00$

46120 Operating Supplies Amount 46260 Vehicle & Equipment Fuels AmountMisc. tools and supplies needed 2,350.00$ Fuel for Departmental Vehicles 5,000.00$ for Project Managers out in the field and in the office.Materials for safety meetings. 600.00$

Total 2,950.00$ Total 5,000.00$

46400 Dues & Subscriptions Amount 46500 Clothing AmountJerry O'Brien - Subscriptions 650.00$ Work Wear/ Gear and PPE 1,200.00$ (concrete and engineering)Scott Benda - TWIC card renewal 130.00$ Scotte Benda - Building Inspection 650.00$

Total 1,430.00$ Total 1,200.00$

DEPARTMENT: 5780 Engineering

54

2013 Draft BudgetDepartment: 6100 Library

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-6100-41100 Salaries and Wages 170,125 173,646 173,991 184,419 184,419 184,419 183,440 187,088 001-6100-41150 Temporary Wages 9,395 12,663 5,996 6,614 6,614 6,614 6,614 6,614 001-6100-41200 Overtime - - - 1,000 1,000 100 980 999 001-6100-41300 Benefits 88,036 83,358 91,624 115,751 119,646 119,646 137,216 138,368 001-6100-43400 Contractual Services 7,321 7,321 9,344 9,700 9,700 9,700 9,700 9,700 001-6100-45300 Communications/Postage 5,416 5,429 5,726 5,500 5,500 5,500 5,500 5,500 001-6100-45400 Advertising & Promotion 2,644 3,129 1,505 1,500 1,500 1,500 1,500 1,500 001-6100-45500 Reproduction & Copying 2,218 2,242 2,293 2,400 2,400 2,400 2,400 2,400 001-6100-45800 Travel & Transportation 1,196 909 941 900 1,900 900 900 900 001-6100-45900 Training - 186 597 1,000 1,000 1,000 1,000 1,000 001-6100-46100 Office Supplies 3,574 3,120 3,524 3,600 3,600 3,600 3,600 3,600 001-6100-46120 Operating Supplies 30,369 27,775 30,493 26,500 26,500 26,500 26,500 26,500 001-6100-46200 Heating 15,418 21,677 32,374 28,500 43,000 43,000 31,798 31,798 001-6100-46220 Electricity 23,276 26,932 32,833 33,000 35,500 375 39,000 39,000 001-6100-46400 Dues & Subscriptions 150 250 250 375 375 37,100 375 375 001-6100-46500 Clothing 192 249 250 250 250 - 250 250 001-6100-47430 Office/Capital Expense 4,979 2,497 - - - - - -

Total 364,308 371,383 391,741 421,009 442,904 442,354 450,772 455,592

55


43400 Contractual Services Amount 45300 Communication/Postage AmountOCLC Contract 4,500.00$ Listen Alaska 3,000.00$ 3M Service Agreement 2,200.00$ Phones/Internet 5,500.00$

Total 9,700.00$ Total 5,500.00$

45400 Advertising & Promo Amount 45500 Reproduction & Copying Amount

Advertising for Library programsand events 1,500.00$ Xerox Lease 2,400.00$

Total 1,500.00$ Total 2,400.00$

45800 Travel & Transportation Amount 45900 Training AmountTravel to in state conferences and meetings: Training, webinars, registration 1,000.00$ DIRLEAD, AK OWL, etc. 900.00$ fees


Total 900.00$ Total 1,000.00$

46100 Office Supplies Amount 46120 Operating Supplies AmountPublic Library Assistance Grant 6,500.00$

Office supplies, event and program supplies 3,600.00$ Books, media, periodical

subscriptions, programs, book 20,000.00$ processing supplies

Total 3,600.00$ Total 26,500.00$


Total 31,798.00$ Total 39,000.00$

46400 Dues & Subscriptions Amount 46500 Clothing AmountAkLA membersip 275.00$ $50 per 5 permanent 250.00$

employeesAlaska Library Network 100.00$

375.00$ Total 250.00$

DEPARTMENT: LIBRARY

56

2013 Draft BudgetDepartment: 6200 Parks Recreation

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-6200-41100 Salaries and Wages 191,622 191,597 210,688 226,531 234,531 234,531 225,683 230,197 001-6200-41150 Temporary Wages 139,485 131,229 126,878 191,118 191,118 181,939 181,801 181,801 001-6200-41200 Overtime 10,624 1,766 1,501 4,029 4,029 3,379 3,952 4,031 001-6200-41300 Benefits 132,066 128,739 148,152 174,414 193,890 193,000 186,401 188,052 001-6200-43400 Contractual Services 3,764 3,383 4,543 4,115 4,115 4,165 4,165 4,165 001-6200-43404 Volunteer Services 156 338 103 500 500 54 400 400 001-6200-43424 Permits 325 - 325 325 325 325 325 325 001-6200-44420 Equipment Rental 228 912 570 720 720 - 600 600 001-6200-45300 Communications/Postage 5,558 6,484 6,721 5,000 5,000 7,338 7,125 7,125 001-6200-45400 Advertising & Promotion 6,195 8,281 10,813 8,650 8,650 8,348 8,350 8,350 001-6200-45500 Reproduction & Copying 3,620 2,456 3,122 2,899 2,899 3,438 4,875 4,875 001-6200-45800 Travel & Transportation 5,538 6,864 1,522 10,100 10,100 10,100 9,600 9,600 001-6200-45900 Training 2,816 3,919 4,915 5,600 5,600 5,600 4,400 4,400 001-6200-46100 Office Supplies 1,393 1,822 2,384 4,350 4,350 4,350 4,650 4,650 001-6200-46120 Operating Supplies 14,318 17,369 16,146 19,300 19,300 19,300 19,050 19,050 001-6200-46200 Heating 8,193 9,819 14,581 19,800 19,800 14,500 16,550 16,550 001-6200-46220 Electricity 12,925 13,527 15,024 19,500 19,500 15,500 16,800 16,800 001-6200-46260 Vehicle & Equipment Fuels - 232 138 120 120 70 100 100 001-6200-46350 Concessions 10,514 8,697 6,387 6,000 6,000 6,000 6,000 6,000 001-6200-46400 Dues & Subscriptions 1,025 575 900 800 800 800 800 800 001-6200-46500 Clothing 1,024 1,030 1,154 1,600 1,600 1,600 1,600 1,600 001-6200-46950 Teen Council Expense 999 834 711 800 800 800 1,000 1,000 001-6200-47300 Office/Capital Expense - - - - - - 9,000 9,000 001-6200-47430 Office/Capital Expense 3,000 2,756 5,196 3,950 3,950 3,900 2,000 2,000

Total 555,387 542,630 582,473 710,221 737,697 719,037 715,227 721,470

57


43400 Contractual Services Amount 43404 Volunteer Services AmountCable TV - Teen Center 1,090.00$ Gifts, Cards and Other 150.00$ Movie Licenses - Teen Center & Po 1,075.00$ Commission worksession 250.00$ E&A CARMP Contract 1,500.00$ HBV 500.00$

Total 4,165.00$ Total 400.00$

43424 Permits Amount 44225 Rural Snow Removal AmountD.E.C Permit - Teen Center 325.00$

Total 325.00$ Total -$

44420 Equipment Rental Amount 45300 Communication/Postage AmountVan Rentals - Summer Camps Alaska Comm. Cell Phone ($75/mo 900.00$ 5 trips x $120 600.00$ CVT Phone lines ($481/month) 5,775.00$

Ski Hill Cell Phone 450.00$

Total 600.00$ Total 7,125.00$

45400 Advertising & Promo Amount 45500 Reproduction & Copying AmountRadio - $300 ad/ 5 special events 1,700.00$ Copier Lease 75% 4,875.00$ Radio/website deal 1,000.00$ Ads ea month & Special Evt Ads 2,926.00$ Newspaper - Hotline ad ea wk 624.00$ Summer Program Guide 2,100.00$

Total 8,350.00$ Total 4,875.00$

45800 Travel & Transportation Amount 45900 Training AmountARPA Conference (4 employees) 6,000.00$ Life Guard Licenses 1,500.00$

VDZ/JNU Life Guard Books 200.00$ NRPA Conference/School Travel 3,600.00$ ARPA Conference Registration

VDZ/HOU 4 Employees 1,200.00$ NRPA Conference/School 1,500.00$


Total 9,600.00$ Total 4,400.00$

DEPARTMENT: 6200 PARKS AND RECREATION

58


46100 Office Supplies Amount 46120 Operating Supplies AmountColored Paper 600.00$ Special Events 6,400.00$ Laminating Paper 150.00$ Pool 3,400.00$ Administrative Supplies 1,400.00$ Summer/ School Break Camps 4,600.00$ Printer Cartridges (TC, Pool, etc) 1,750.00$ General (Rock Wall/Gyms) 1,550.00$ Lazer Printer Cartridges 75% 750.00$ Teen Center 1,400.00$

Ski Hill 1,700.00$

Total 4,650.00$ Total 19,050.00$

46200 Heating Amount 46220 Electricity AmountTeen Center 16,550.00$ Teen Center 16,800.00$

Total 16,550.00$ Total 16,800.00$

46950 Misc Supplies Amount 46260 Vehicle & Equipment Fuels AmountTeen Council 1,000.00$ Gas for Vans - Summer Camps 100.00$

Total 1,000.00$ Total 100.00$

46400 Dues & Subscriptions Amount 46500 Clothing AmountARPA 200.00$ Life Guard Uniforms 550.00$ NRPA 600.00$ Full Time Clothing 250.00$

Summer Staff Uniforms 600.00$ Teen Center Staff Uniforms 200.00$

800.00$ Total 1,600.00$



ADA Compliant Pool Lift 9,000.00$ Plasitc ID Card Printer setup 2,000.00$

Total 9,000.00$ Total 2,000.00$

48500 Contingencies Amount 46350 Concessions AmountResale Products 6,000.00$


59

Equipment Requested Amount Requested1. Plastic ID Card Printer systemJustification:

2,000.00$

2.Justification:

3.Justification:



Department: PARKS AND RECREATION(Office & Capital Equipment expenditures over $1,000 but less than $5,000)

Plastic ID Card Printer system. We would like to have the ability to print durable cards for the Ski Hill Season Passes. This could also be used in the summer to print ID cards for our summer camp staff members and add an addition level of security and safety within our camp parents, if the staff is identified as staff.

60

Equipment Requested Amount Requested1. ADA Compliant Pool LiftJustification:

9,000.00$

2.Justification:

3.Justification:



Department: Parks & Recreation(Office & Capital Equipment expenditures over $5,000 but less than $10,000)

New ADA 2010 Compliant Pool Lift. Current lift system is not compliant with the new 2010 ADA ruling. New lift must be one that a patron with disabiilties is able to use themselves with no assistance from a caregiver or staff member. Compliance deadline is 1/31/2013. **Please see additional supporting documents, pictures and letters in suppor t of this from current pool users.

61

2013 Draft BudgetDepartment: 6400 Civic Center

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-6400-41100 Salaries and Wages 217,935 220,598 236,167 248,454 243,454 243,454 249,886 254,883 001-6400-41150 Temporary Wages 41,973 37,269 36,765 44,483 44,483 44,483 44,578 44,578 001-6400-41200 Overtime 4,198 6,818 9,839 12,872 17,872 17,872 16,770 17,106 001-6400-41300 Benefits 143,748 143,501 159,193 161,730 177,311 161,730 187,480 189,289 001-6400-43200 Professional Fees & Services 475 475 475 475 475 475 475 475 001-6400-43400 Contractual Services 34,487 30,848 15,003 28,135 28,135 26,635 27,050 27,050 001-6400-44425 Movie Rental & Freight 38,385 43,556 40,651 58,500 58,500 58,500 58,500 58,500 001-6400-45300 Communications/Postage 7,630 7,243 6,717 8,680 8,680 8,680 8,900 8,900 001-6400-45400 Advertising & Promotion 4,075 4,336 4,730 5,775 5,775 5,775 1,000 1,000 001-6400-45500 Reproduction & Copying 1,098 980 2,223 2,000 2,000 2,000 1,625 1,625 001-6400-45800 Travel/Transportation 1,373 1,661 2,576 1,800 1,800 - 1,800 1,800 001-6400-45900 Training 350 395 485 600 600 - 600 600 001-6400-46100 Office Supplies 998 858 1,243 800 800 1,800 950 950 001-6400-46120 Operating Supplies 14,909 18,192 16,800 14,275 14,275 14,275 11,100 11,100 001-6400-46200 Heating 40,001 34,441 57,750 64,500 64,500 61,600 66,500 66,500 001-6400-46220 Electricity 51,023 60,452 87,618 92,000 92,000 93,050 100,000 100,000 001-6400-46350 Concessions 26,459 27,191 24,370 30,000 30,000 30,000 31,500 31,500 001-6400-46400 Dues & Subscriptions 405 405 537 445 445 445 445 445 001-6400-46500 Clothing - 499 750 - - - - - 001-6400-46700 Parts & Supplies for Equipment 1,415 1,044 1,376 2,900 2,900 2,900 1,550 1,550 001-6400-47300 Other Capital Equipment - 7,433 - - - - - - 001-6400-47430 Office Capital Expense 4,500 8,014 14,974 10,395 10,395 10,395 9,426 9,426 001-6400-49550 Civic Events Ins Clearing - (1) - - - - - -

Total 635,437 656,206 720,243 788,819 804,400 784,069 820,134 827,277

62


43200 Professional Fees & Services Amount 44425 Movie Rental AmountDEC Kitchen Permit 475.00$

45 movies @ $1,300 Per Film 58,500.00$

Total 475.00$ Total 58,500.00$

43400 Contractual Services Amount 45300 Communication/Postage AmountVCVB Convention Marketing 16,000.00$ Fax & Phone Lines 6,000.00$ Piano Tuning 600.00$ Phone Directory Listing 700.00$ (2 pianos, 2 tunings, hotel, meals) Fax/Phone Line Long Distance (GCI) 400.00$ DMX Cable Radio Music 450.00$ Digital Hard Drive Return Postage 1,800.00$ Janitorial Equipment Maintenance 750.00$ Technical Equipment Maintenance 750.00$ Cinema System Maintenance 2,000.00$ (PM Visit, airfare, hotel, meals)Kitchen Equipment Maintenance 3,500.00$ (PM visit by Hobart, airfare, hotel, meals)Installation of outdoor digital event display 3,000.00$

Total 27,050.00$ Total 8,900.00$

45400 Advertising & Promo Amount 45500 Reproduction & Copying AmountClassified & Miscellaneous Ads 500.00$ Xerox Copier Lease (shared with P&R: 1,625.00$ Valdez Visitor's Guide Cinema Ad 2014 500.00$ 75% P%R / 25% CC)

Total 1,000.00$ Total 1,625.00$

45800 Travel & Transportation Amount 45900 Training Amount

Staff Training 1,800.00$ Staff Training 600.00$ (3 training opportunities in Anchorage) (3 @ $200 in Anchorage)


Total 1,800.00$ Total 600.00$

DEPARTMENT: CIVIC CENTER

63


DEPARTMENT: CIVIC CENTER

46100 Office Supplies Amount 46120 Operating Supplies AmountJanitorial Supplies 4,500.00$

Label Maker Tape 100.00$ Light Bulbs 2,000.00$ Ink Jet Printer Cartridges 200.00$ Gaffers Tape 800.00$ Laminating Paper 100.00$ Seminar Supplies 300.00$ Xerox Toner 250.00$ Gels, Gobos 200.00$ Miscellaneous Supplies 300.00$ Work Gloves 100.00$

Janitorial & Misc. Shipping Charges 500.00$ Versamatic Vacuum 1,000.00$ "Easy Assist" Radio Call Button (2) 700.00$ 4 Black Tri-Height Stage Drapes 1,000.00$

Total 950.00$ Total 11,100.00$

46200 Heating Amount 46220 Electricity AmountHeating Fuel 66,500.00$ Electricity 100,000.00$

Total 66,500.00$ Total 100,000.00$

46350 Concessions Amount 46400 Dues & Subscriptions AmountConcessions for Movies 30,000.00$ Coffee Supplies 1,500.00$ IAVM Dues 445.00$

Total 31,500.00$ Total 445.00$

46700 Parts & Supplies Amount 47430 Office/Capital Equipmentover $1,000 AmountDigital Projector Filters 250.00$ Janitorial Equipment 500.00$ Multi-Media Projector with long lens 3,000.00$ Audio Cables & Adapters 500.00$ 60" LED TV with enclosure, mount, 4,600.00$ Batteries 300.00$ computer, back-up, cables

Remote system monitoring for 1,826.00$ Cinema system

Total 1,550.00$ Total 9,426.00$

64

Equipment Requested Amount Requested

1. Multi-media projector with long lens 3,000.00$

Justification:

2. 60" LED TV (with enclosure, computer, battery back-up, heater, mounting hardware, wireless keyboard & mouse, software, and all cables) for Main Entrance Patio Wall (outside) 4,600.00$

Justification:

3. Remote System Monitoring for Cinema System

Justification:1,826.00$



Department: CIVIC CENTER(Office & Capital Equipment expenditures over $1,000 but less than $5,000)

The current MM projector in the Theatre that fills the cinema screen, or can shoot to the old movie screen, was purchased in 2005 for $6,600. Although this projector still works, the technology has advanced significantly. For instance, the current projector does not support HDMI input, and we are seeing more and more computers with HDMI as the only option. This projector is used for the cinema pre-show, and for many other events such as the Theatre Conference, any DVD presentation , slide shows with concerts and seminars, etc.

Unlike the 2 TV monitors in the Lobby, which are owned and operated by Seed Media, this monitor would be owned by the City and programming would be done by the Civic Center, and would be exclusively for Civic Center events , Parks and Recreation activities or City special events. Revenue could be generated by charging a fee for event advertising, from Ducks Unlimited to the next Arts Council performance.

This system would allow remote access via the Internet to provide better technical support for any problems with the cinema system. As the system ages this would be a valuable addition, as the cinema technicians are based in Portland, Oregon. This cost includes a $250 installation fee and the first year $400 yearly maintenance fee.

65

2013 Draft BudgetDepartment: 6500 Parks Maintenance

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-6500-41100 Salaries and Wages 56,096 58,050 60,023 63,847 63,847 63,847 64,256 65,541 001-6500-41150 Temporary Wages 36,310 56,610 72,270 62,483 62,483 62,483 62,258 62,258 001-6500-41200 Overtime 3,115 6,084 8,577 6,649 6,649 6,852 6,546 6,677 001-6500-41300 Benefits 40,695 41,241 46,454 47,708 47,708 47,708 50,721 51,149 001-6500-43400 Contractual Services 135,923 158,173 142,163 149,180 149,180 149,180 151,180 151,180 001-6500-43404 Volunteer Services 18 300 - 150 150 150 150 150 001-6500-44320 Building & Grounds Maintenance 14,125 20,005 20,792 21,500 21,500 21,500 21,500 21,500 001-6500-44420 Equipment Rental 1,500 6,709 5,009 6,700 6,700 6,700 6,700 6,700 001-6500-45300 Communications/Postage 487 602 538 1,530 1,530 1,530 1,530 1,530 001-6500-45400 Advertising & Promotion - 334 - 1,450 1,450 1,450 950 950 001-6500-45800 Travel & Transportation 482 2,300 - - - - - - 001-6500-45900 Training - - (10) - 6,000 6,000 - - 001-6500-46100 Office Supplies - 187 19 600 600 600 600 600 001-6500-46120 Operating Supplies 8,006 15,327 20,839 13,500 28,800 13,500 13,500 13,500 001-6500-46200 Heating - 2,973 14,544 4,200 14,700 14,700 15,700 15,700 001-6500-46220 Electricity 2,490 2,864 4,429 8,500 8,500 5,800 7,500 7,500 001-6500-46260 Vehicle & Equipment Fuels 4,686 6,539 7,473 7,500 7,500 9,200 9,500 9,500 001-6500-46500 Clothing 937 2,717 2,022 1,600 2,400 2,400 1,600 1,600 001-6500-46700 Parts & Supplies for Equipment 1,622 1,614 2,306 2,200 2,200 2,200 2,900 2,900 001-6500-47300 Other Capital Equipment - 19,873 7,263 8,300 8,300 8,300 9,400 9,400 001-6500-47430 Office/Capital Expense 3,012 - 13,766 17,750 17,750 17,500 8,250 33,250

TOTAL 309,505 402,501 428,477 425,347 457,947 441,600 434,742 461,586

66


44320 Buildings and grounds Amount 43404 Volunteer Services AmountFood and awards 150.00$

Potting soil and top soil 12,000.00$ Extra topsoil old lil league field 2,500.00$ Landscaping supplies, fertilizerPark Structure repairs 5,000.00$

trail repairs 2,000.00$

Total 21,500.00$ Total 150.00$

43400 Contractual Services Amount 45400 Advertising & Promo AmountFlower purchase $8,000.00 Volunteer ads 150.00$

Employment ads 300.00$ information pamphlets 500.00$

S&G Contracting up 2k Museum $120,180.00and N meyring dog parkCity Beautification Tillie Wonder $23,000.00

Total $151,180.00 Total 950.00$

44420 Equipment Rental Amount 45300 Communication/Postage AmountInclude all Outhouses:Ski hill, Robe Lake, South Meyring, Sea Otter, Black Gold and other misc rentals $6,700.00 Phone line at shop 480.00$

Supervisor Cell 600.00$ Event staff cell 300.00$ summer staff cell phones 150.00$

Total 6,700.00$ Total 1,530.00$

46100 Office Supplies Amount 46120 Operating Supplies AmountTrash pick up supplies,

Sign making 500.00$ Ballfield suppliesRestroom supplies

Paper and laminates 100.00$ Graffitti and vandalism repairs $13,500.00Paint, concrete mix etc

Total 600.00$ Total 13,500.00$

DEPARTMENT: 6500

67


DEPARTMENT: 6500

46200 Heating Amount 46220 Electricity Amount

15,700.00$ P&R maintenance shop P&R Maintenance shop,

dock point, gold fields, ski hill huts and Rope 7,500.00$

Total 15,700.00$ Total 7,500.00$

46500 Clothing Amount 46260 Vehicle & Equipment Fuels Amounttrucks and machinery 9,500.00$

Rain gear, boots, T's Sweatshirtfor 10 staff and volunteers 1,600.00$

Total 1,600.00$ Total 9,500.00$

46700 Parts & Supplies Amount 46950 Misc Supplies AmountBrush cutters, chainsawsmachines, trailers, attachments 2,900.00$



Office/Capital Equipmentover $1,000 but under $5,000 Amountafter 2012 snow fall-----

Ball Park infield extensions to Fencing repairs and replacement 4,950.00$ meet asa regulations 9,400.00$ Park pindown repairs/additions 3,300.00$

Fish Poles 25,000.00$

Total 9,400.00$ Total 33,250.00$

68

Equipment Requested Amount Requested1. Fencing replacements and repairsJustification:

4,900.00$

2.Justification:

3,350.00$

3.Justification:

25,000.00$


City of Valdez2013 Office/Capital Equipment 47430Department: Park Maintenance 6500

(Office & Capital Equipment expenditures over $1,000 but less than $5,000)

After winter of 2012 fencing continued to sag and fall. Chainlink gates were bent and broken, fences at pioneer cemetery were broken down. All fencing from in town to Alpine woods need major repairs and it can be assumed that additinal damages will happen over the winter of 12-13

Formal parking barriers for all parking areas within the parks system need t be installed: Shooting range, Glacier View Park, North Meyring picnic shelter, and at several trail heads

Fish Poles - purchase 8 new and refurbish old ones

69

Equipment Requested Amount Requested1. Gold Fields infield extensionsJustification:

9,400.00$

2.Justification:

3.Justification:



Department: Park Maintenance 6500(Office & Capital Equipment expenditures over $5,000 but less than $10,000)

ASA has changed the length of base paths from 60 to 70 feet for adult softball. This means moving all base paths, removing grass turf back from infield 10 feet and adding new infield soil (special crushed rock mix).

70

2013 Draft BudgetDepartment: 7300 Solid Waste

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved001-7300-41100 Salaries and Wages 363,599 352,340 348,115 373,521 373,521 373,521 384,161 391,845 001-7300-41200 Temporary Wages - - - - - - 11,824 11,824 001-7300-41200 Overtime 43,742 35,649 52,179 34,660 52,660 52,660 34,763 35,458 001-7300-41300 Benefits 265,656 242,611 265,507 268,423 291,794 290,000 303,897 307,419 001-7300-43400 Contractual Services 30,988 31,728 42,539 30,500 45,269 45,269 79,484 79,484 001-7300-43424 Permits 2,456 2,456 38,176 2,500 2,500 2,500 3,413 3,413 001-7300-44420 Equipment Rental - 50 - - - - - - 001-7300-45300 Communications/Postage 2,989 5,625 1,654 6,500 6,500 6,500 6,500 6,500 001-7300-45400 Advertising & Promotion 260 266 529 1,000 1,000 1,000 1,000 1,000 001-7300-45800 Travel & Transportation 1,872 - 2,382 3,312 3,312 2,545 2,006 2,006 001-7300-45900 Training 2,042 267 2,027 4,100 4,100 3,300 1,625 1,625 001-7300-46100 Office Supplies 211 150 103 300 300 300 300 300 001-7300-46120 Operating Supplies 42,327 44,241 53,236 50,000 80,000 80,000 70,000 70,000 001-7300-46200 Heating 17,072 41,949 24,348 35,000 35,000 15,000 15,000 15,000 001-7300-46220 Electricity 32,206 36,010 44,611 51,000 51,000 46,500 55,000 55,000 001-7300-46260 Vehicle & Equipment Fuels 33,633 32,749 72,736 65,000 65,000 55,000 65,000 65,000 001-7300-46400 Dues & Subscriptions 553 945 689 1,498 1,498 1,498 1,709 1,709 001-7300-46500 Clothing 1,856 1,788 1,734 1,800 1,800 1,800 3,000 3,000 001-7300-46700 Parts & Supplies for Equipment 14,643 17,261 14,926 20,000 20,000 20,000 20,000 20,000 001-7300-46950 Miscellaneous Supplies 18,000 19,655 18,789 20,000 20,000 19,500 20,000 20,000 001-7300-47300 Other Capital Equipment 12,980 33,913 - - - - 13,800 13,800 001-7300-47430 Office/Capital Expense 10,104 74,397 - - - - 100,000 100,000

Total 897,188 974,049 984,282 969,114 1,055,254 1,016,893 1,192,482 1,204,383

71


43400 Contractual Services Amount 43424 Permits AmountLandfill Monitoring, well test 14,500.00$ Landfill permit SOA 3,413.00$ statiscial analysis 35,000.00$ tire repair 8,000.00$ dumpster repair (20) 7,000.00$ electrical repair 1,000.00$ Mat cleaning 984.00$ Landfill/C&D well upgrades 13,000.00$

Price increased Total 79,484.00$ Total 3,413.00$

45400 Advertising & Promo Amount 45300 Communication/Postage Amount1,000.00$ phones 1,900.00$

blackberry 150.00$ landfill sampling shipping 200.00$ shipping/freight 4,250.00$

Total 1,000.00$ Total 6,500.00$

45800 Travel & Transportation Amount 45900 Training AmountSwana in State registration 925.00$ Airfare 600.00$ Haz mat 2 700.00$ lodging 600.00$ per diem 306.00$ car rental 500.00$

PROVIDE DETAIL PROVIDE DETAILPrice reduced Total 2,006.00$ Price reduced Total 1,625.00$

46100 Office Supplies Amount 46120 Operating Supplies AmountBaler bags 40,000.00$

office supplies 300.00$ dumpster lids 10,000.00$ cleaning supplies 6,000.00$ signs 4,000.00$ Dumpster bottoms (20) 8,000.00$ Paint 1,000.00$ absorbents 550.00$ small tools 450.00$

Total 300.00$ Price increased Total 70,000.00$

DEPARTMENT:SOLID WASTE

72


DEPARTMENT:SOLID WASTE

46200 Heating Amount 46220 Electricity Amountgoing to install another heater 15,000.00$ 55,000.00$

Price reduced Total 15,000.00$ Price increased Total 55,000.00$

46225 Street Lights Amount 46260 Vehicle & Equipment Fuels Amount65,000.00$


46400 Dues & Subscriptions Amount 46500 Clothing AmountSWANA 4 at 189. 756.00$ 6 at $300.00 1,800.00$ CDL 200.00$ Swana 1 at 234. 234.00$ increase due PPE 1,200.00$ TWIC 4 at 129.75 519.00$ Kenny,Louis,Ron,Dana

Price increased 1,709.00$ Price increased Total 3,000.00$

46700 Parts & Supplies Amount 46950 Misc Supplies Amountparts for baler 20,000.00$ Household Hazardous Waste 20,000.00$ equipment parts Event

Total 20,000.00$ Total 20,000.00$



Air Compressor 5,500.00$ BEAR proof dumpster covers 80,000.00$ Construction Dumpster 8,300.00$ and instalation 20,000.00$

200x$400

Price increase Total 13,800.00$ Total 100,000.00$

73

Equipment Requested Amount Requested1. 20 yard Contruction dumpster 8,300.00$ Justification:

2. AIR COMPRESSORJustification: 5,500.00$

3.Justification:



Department: Solid Waste(Office & Capital Equipment expenditures over $5,000 but less than $10,000)

To streamline the operations , allowing for exchange , for an empty dumpster

Replacing worn out Air compressor

74

2012 Adopted Budget

Project # Project Name DescriptionTotal Project Revenues

Total Exp/ Enc to date

Estimated Funds Available at 12/31/12

2013 General FundTransfer In

2013 Available Funds

310 8060 58000 Flood Mitigation Design & Construction 2,380,696.0$ 709,708$ 1,670,988$ -$ 1,670,988$ 310 2160 58000 Alpine Woods Sewer Project Construction 2,744,556.0$ 2,496,560$ 247,996$ -$ 247,996$ 310 6840 58000 VCT Landing Craft Ramp Repair Construction 508,536.0$ 107,609$ 400,927$ -$ 400,927$ 310 6808 58000 VCT Mooring Dolphin Design 100,000.0$ -$ 100,000$ -$ 100,000$ 310 4032 58000 City Hall Generator Replacement Construction 295,732.6$ 9,752$ 285,981$ 100,000$ 385,981$ 312 6400-49548 Kelsey Dock Mooring Dolphin Construction 900,000.0$ -$ 900,000$ -$ 900,000$ 310 2421 58000 STP Lagoon Blower Replacement Construction 220,551.0$ 125,981$ 94,570$ -$ 94,570$ 310 4034 58000 City Hall Weatherization Construction 600,000.0$ 67,263$ 532,737$ -$ 532,737$ NEW Airport Roof Replacement Design -$ -$ -$ 150,000$ 150,000$ 310 6802 58000 VCT High Mast Lights Construction 505,203.0$ -$ 505,203$ 350,000$ 855,203$ NEW Medical Campus Expansion (MRI) Design & Construction 400,000.0$ -$ 400,000$ 200,000$ 600,000$ NEW HHES HVAC/Boiler Replacement Construction 735,611.0$ -$ 735,611$ 460,000$ 1,195,611$ 310 9162 58000 Senior Center Carport - Phase II Construction 785,000.0$ 603,506$ 181,494$ 350,000$ 531,494$ 310 2515 58000 STP Outfall Construction 3,364,430.0$ 124,922$ 3,239,508$ -$ 3,239,508$ 310 9164 49564 Senior Center Atrium (Grant) 150,000.0$ -$ 150,000$ -$ 150,000$ NEW HHES/VHS Gym Lighting -$ -$ -$ 350,000$ 350,000$ 310 9507 58000 New Middle School Design & Construction 40,361,683.0$ 490,845$ 39,870,838$ -$ 39,870,838$ 310 0200 58200 Project Contingency Holding 600,000$

Total 54,051,999$ 4,736,145$ 49,315,854$ 2,560,000$ 51,275,854$

Note: The Project Contingency has the same line item management authority as any other City Department

2013 CAPITAL PROJECTS LIST

75

FUND: 350 Reserve Expenditures

2012 2013 2013 2013

Acct No Account DescriptionAvailable Balance GF Transfer In

AvailableFunds

Authorized Expenditure

Holding Accounts350-0100-55000 School Budgetary Stabilization Holding 375,000 - 375,000 123,194 350-0202-55000 Council Contingency HOLDING 124,413 179,609 304,022 - 350-0300-55000 Revenue Reserve HOLDING 5,000,000 - 5,000,000 - 350-0315-58000 Major Renovations Reserve 12,057,116 2,585,140 14,642,256 - 350-0318-58000 Harbor Major Maint & Replace* 2,397,719 378,271 3,025,181 - 350-0607-55000 Permanent Fund Reserve 1,946,834 1,988,803 3,935,637 - 350-1000-58000 Landfill Closure Reserve 1,101,596 275,399 1,376,995 -

Total Holding 23,002,678 5,407,222 28,659,091 123,194

PROGRAMS/GRANTS350-0310-55000 Major Maintenance Reserve 5,100,000 545,822 5,645,822 983,000 350-0312-55000 Sewer & Lift Station Repairs 472,758 - 472,758 472,758 350-0320-55000 Leave Liability Reserve 188,018 181,366 369,384 200,000 350-0400-58000 Major Equipment Reserve 799,017 1,729,018 2,528,034 1,610,795 350-5050-55000 Technology Reserve 230,000 341,297 571,297 283,484 350-0450-55000 Energy Assistance Program 844,300 - 844,300 800,000 350-0500-55000 Special Events Reserve 5,745 - 5,745 5,745 350-0600-55000 Nuisance Abatement Program 333,069 150,000 483,069 483,069 350-3550-49513 LEPC Grant Expense 12,143 - 12,143 12,143 New Fund Disaster Preparedness Reserve 116,836 550,000 666,836 666,836 NEW 50th Anniversary Earthquake - 50,000 50,000 50,000 350-5550-55000 Beautification Committee 20,547 100,000 120,547 120,547

Sub Total Programs/Grants 8,122,432 3,647,503 11,769,935 5,688,377 ROW Road Repairs

350-1100-55000.301 ROW Road and Sidewalk Repair 335,410 - 335,410 335,410 350-1100-55000.302 East Pioneer Drive - 500,000 500,000 500,000

Total ROW Roads 335,410 500,000 835,410 835,410 COV Properties Concrete/Asphalt Repairs

350-1200-55000.201 Concrete/Asphalt Repairs for COV properties 75,000 - 75,000 75,000 350-1200-55000.202 Hospital ER Entrance 50,000 - 50,000 50,000 350-1200-55000.203 Airport Sidewalk Replacement - 150,000 150,000 150,000

Total COV Properties Concrete/Asphalt Repairs 125,000 150,000 275,000 275,000 Master Planning

350-5520-55000.101 Master Planning-Comprehensive/Strategic Planning 336,539 - 336,539 336,539 350-5520-55000.102 Master Planning-Testing Training 200,000 - 200,000 200,000 350-5520-55000.103 Master Planning-SBH Master Plan 50,000 - 50,000 50,000 350-5520-55000.105 Master Planning-Building Fire Code Review 12,960 10,000 22,960 22,960 350-5520-55000.106 Master Planning-CEDS 25,000 - 25,000 25,000 350-5520-55000.107 Master Planning-Hazard Mitigation 140,000 - 140,000 140,000 350-5520-55000.108 Master Planning- Health & Safety Plan 40,000 - 40,000 40,000 350-5520-55000.109 Master Planning- Borough Planning 100,000 - 100,000 100,000

Total Master Planning 904,499 10,000 914,499 914,499 Land Development

350-8000-55000.580 Land Devlp- Snow Lots 17,815 75,000 92,815 92,815 350-8000-55000.582 Land Devlp- Misc 646,789 - 646,789 646,789 350-8000-55000.583 Surveying Municipal Land 11,877 - 11,877 11,877

Land Development 676,481 75,000 751,481 751,481 ** Grand Total Programs/Grants 10,163,823 4,382,503 14,546,325 8,464,767

*Harbor Major Maint & Replacement -Also funded by excess revenue from Harbor Fund

** Total 2013 Authorized Expenditure - includes estimated prior year appropriations

Note: The Reserve Programs with activity number have the same line item management authority as any other City Department

76

Project Budget Amendment

AmendedBudget

Prior YearsActual

CY Encumbrance

CYActual

CYBalance

BalanceForward

TransfersOut

2013Budget

2013Available Budget Completed

Civic Center Fire Alarm Replace 902 60,000 250,000 310,000 148,739 57,328 98,454 5,479.27 5,479 5,479.27 Airport Fire Alarm 907 50,000 90,000 146,110 88,620 8,443.08 49,046.93 - - - Library/ Museum UST removal & Boilers Replace 908 250,000 351,000 601,000 572,429 8,767.98 4,367.28 15,435.91 15,436 XLibrary- Install Fire Alarm 1001 200,000 (82,600) 128,396 66,984 12,365.39 49,046.92 - - - VCT Electrical 1009 147,570 570,537 718,107 718,107 - 2,290.00 (2,290.00) (2,290) XRobe River Reservoir siding & lip repair 1011 25,000 - 25,000 - 9,900.00 15,100.00 - 15,100.00

Harbor Restroom/ Boiler Updates 1101 50,000 150,000 200,000 79,872 - 120,122.14 5.76 6 XLibrary - replace entry doors 1105 75,000 (15,000) 60,000 4,660 41,564.40 13,775.60 13,776 XAirport - replace exterior lighting 1107 60,000 - 60,000 - - 4,096.16 55,903.84 - 55,904 Airport - replace water lines 1108 50,000 10,000 60,000 7,950 - - 52,050.00 - 52,050 Airport - replace carpet main floor and paint interior 1109 170,000 40,000 210,000 23,845 - 177,483.50 8,671.22 8,671 XCivic Center - new roof 1110 500,000 (500,000) - - - - - - moved to CIP

FS1/CEDD/ Jail Roof Repair 1111 50,000 57,894 107,894 - - - 107,894.00 107,894 canceledShop - office ventilation 1113 30,000 60,000 90,000 7,709 3,000.00 76,551.96 2,739.40 2,739 XGlacier Campground - replace out houses 1114 45,000 (12,054) 32,946 30,125 - - 2,820.82 2,821 XCivic Center - stairway trail & picnic shelter 1115 75,000 55,000 130,000 - 20,000.00 2,306.60 107,693.40 - 107,693 Police Range Upgrade 1117 25,000 - 25,000 - - - 25,000.00 - 25,000 Airport Chair Replacement 1118 28,000 25,000 53,000 3,276 1,631.29 39,914.98 8,177.73 - 8,178 Remove & Replace HS Bleachers 1120 - 170,335 170,335 169,940 - 395.00 - - XMedical Clinic Doors 1122 - 14,410 14,410 12,175 - - 2,235.12 2,235 X

City Hall Fire Alarm Replacement 1201 250,000 (32,000) 218,000 - 12,550 11,290 194,160 194,160 City Hall Waterline Replacemnet - Phase I 1202 100,000 50,000 150,000 - - 3,455 146,545 146,545 Baler Waterline Replacement 1203 25,000 - 25,000 - - 4,589 20,411 20,411 XVCT Transfer Plates Repair 1204 50,000 - 50,000 - - - 50,000 50,000 Civic Center ADA Restroom Design 1205 145,000 - 145,000 - - 5,252 139,748 139,748 Meyring Boat Park Replacement 1206 75,000 - 75,000 - - 68,578 - 6,422 Parks - Misc. Re- paving 1207 50,000 175,000 225,000 - - - 225,000 225,000 Parks - Misc. Re- fencing 1208 50,000 - 50,000 - - - 50,000 50,000 High School Doors/Security Cameras 1209 110,000 - 110,000 - - - 110,000 110,000 canceledCivic Center Weatherization Study/Design 1210 30,000 - 30,000 - - - 30,000 30,000 HHES Gym Floor Repair 1212 150,000 - 150,000 - - - 150,000 150,000 canceledSBH Piling Replacement 1214 - 35,000 35,000 - - 35,000 35,000 Museum East Door Replacement 1216 - 6,000 6,000 - - - 6,000 6,000 VCT Expansion Joint Repair 1217 - 70,000 70,000 - 418 313 69,269 69,269

2013 Major Maintenance Request

2010

2011

2012

77

Project Budget Amendment

AmendedBudget

Prior YearsActual

CY Encumbrance

CYActual

CYBalance

BalanceForward

TransfersOut

2013Budget

2013Available Budget Completed

2013 Major Maintenance Request

- - 437,178 1,221,547.88

Teen Center HVAC Upgrades 1301 150,000 150,000 Airport Mechanical Room and Boiler Upgrades 1302 100,000 100,000 Baler Fire Alarm Replacement 1303 100,000 100,000 South Meyring Playground Replacement 1304 125,000 125,000 Airport Fascia Repair 1305 200,000 200,000 VCT Safety Railing Repair & Replacement 1306 100,000 100,000 Civic Center Interior Painting 1307 100,000 100,000 Museum Flagmast Replacement 1308 10,000 10,000 Museum Structural Upgrade 1309 8,000 8,000 Baler Tank Roof Repair 1310 25,000 25,000 Dump Road Rip Rap 1311 65,000 65,000 Note: The Major Maintenance Program has the same line item management authority as any other City Department 983,000 2,204,548

2013 New projects cost - 983,000.00 Est Balance forward - 437,178 2013 GF Contribution - 545,821.78

approx balance forward

2013

78

MAJOR EQUIPMENT 2013

Inventory # Item Description yr p Purch $ Yr LifeExp Site FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY 2022Civic Center 6400 055-0026 26' SCISSOR LIFT 1930 14,800 05 22

055-1007 GRAND PIANO 100,000 83 50

055-00148 RANGE 14,000 07 20

055-00147 RANGE 14,000 07 20

055-01863 CONVECTION OVEN 16,000 07 20

055-00166 WALKIN FRIGERATOR 10,000 07 20

005-02086 DISHWASHER 17,203 10 10 18,000 STEAMER OVEN 19,000 07 20STACKING CHAIR REPLACEMENT 30,000 82 28 75,000 REACH -IN FREEZER SYSTEM 16,226 10 10 17,000 SPEAKERS 13,916 08 20CONSOLE/PROJECTOR 46,540 08 10 46,510 SERVER 16,800 08 7 20,328 20,328LENSES 5,233 08 10 6,793 SOUND SYSTEM 9,763 08 153D DIGITAL CINEMA PROJECTION 26,777 10 10 28,000 SCREEN 35,730 08 10 46,440 CATERING DISHWARE SET 22,000 11 15

TOTAL CIVIC CENTER 405,988 75,000 - 20,328 - - 99,743 - 63,000 - 20,328

Fire Department 3200350-0001 PUMPER TRUCK-Seagrave E1 (1109) 100,734 81 Resv FS3 350-0152 TANKER -Spartan T4 (0136) 12 105,002 80 25 FS4

PUMPER /TANKER -Pierce E-4 11 595,677 12 25 FS4PUMPER /TANKER-Pierce/Velocity E-2 (0666) 511,671 10 25 FS1AMBULANCE -Ford 350 4X4 EMS2 (2858) 149,639 07 15 FS1 170,000

350-1945 AMBULANCE -Ford EMS3 (4376) 96,370 95 HD FS4 350-2156 TRUCK, Ford 4X4 CREW CAB UTL1 (8123) 07 34,238 06 10 FS1 55,000 350-2176 PUMPER TRUCK ENG-12 E-One (4885) 271,169 95 25 FS3 612,850 350-2177 PUMPER TRUCK ENG 14 E-One (4886) 271,169 95 25 FS1 612,850

AMBULANCE, Ford 350 4X4 EMS1 (7226) 10 167,290 10 15 FS1350-2017 BREATHING AIR COMPRESSOR W.STATS 15,951 06 15 Air Rm 17,000

REPEATER/PAGER SYSTEM 33,795 10 7 VCT 35,000 350-2243 THERMAL IMAGING DETECTOR UT 25,000 98 20 ENG 12 25,000

EXPEDITION, CHIEF (5697) 11 56,000 12 10 CHIEF 56,000INTUBATION MANNEKIN 12,650 05 8 FS1 14,000 14,000 TRUCK GMC TRK1 (3886) 110,580 05 15 FS1 110,581 TANKER /PUMPER Peterbilt T-3 (7057) 08 237,534 09 25 FS3Jaws of Life 55,000 20 55,000 Washer 21,000 12 21,000 Dryer 21,000 12 21,000 DEFIBRILLATORS 5 69,000 69,000

TOTAL FIRE DEPARTMENT 2,891,469 83,000 97,000 - 55,000 35,000 94,000 - 723,431 643,850 226,000Police Department 3500

102 EXPEDITION (5902) PATROL 44,990 10 6 PATROL 55,000 55,000261 EXPEDITION , (1836) CHIEF 33,517 06 8 CHIEF 55,000 55,000272 EXPEDITION (5185) PATROL 41,647 07 6 PATROL 55,000 55,000 241 EXPEDITION (9632) PATROL 12 35,000 04 6 PATROL 55,000 242 EXPEDITION (9631 ) PATROL 12 35,000 04 6 PATROL 55,000 232 EXPEDITION (8197) JAILER 33,576 03 12 JAILER 48,000271 EXPEDITION (5596) PATROL 41,647 07 6 1ST SGT 55,000 55,000

ACO EXPEDITION (6834) ANIMAL CONTROL 39,697 11 10 ANIMAL 45,000350-1434 DUP BASE STATION 9,834 00 12 WRK RM 16,000 350-2776 DISPATCH CONSOLE UPDATE 72,382 04 11 DISPAT 100,000

ICS TRAILER 0783 35,000 04 20 CITY HALLMURV VAN 4751 91,120 03 20 CITY HALL

281 EXPEDITION (6593) PATROL 42,906 08 6 PATROL 55,000 55,000 101 EXPEDITION (6906) LT 47,764 10 7 LT 53,000

TOTAL POLICE DEPARTMENT 604,080 126,000 110,000 148,000 55,000 53,000 110,000 110,000 55,000 45,000 110,000

79


Inventory # Item Description yr p Purch $ Yr LifeExp Site FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY 2022

Streets 4400 410-0013 BACKHOE 5810-B 20,000 77 HD STP410-0401 BACKHOE LOADER 426B (0567) 65,800 95 20 SHOP 85,000

COMPACTOR BOMAG (1290) 10 46,500 06 15 SHOP 60,000TRUCK-FUEL Ford F250 4X4 (0519) 10 24,302 11 10 SHOP 30,000TRUCK Ford SUPERCAB 4X4 (3453) 23,432 09 10 SHOP 30,000

440-0322 TRUCK Ford F150 4X4 (3724) 15,632 04 10 SHOP 27,000 440-0326 TRUCK Ford F150 4X4 W/ TOOL BOXES (3723) 15,632 04 10 SHOP 28,000 440-185 TRUCK Ford F350 W/UTILITY BODY (1791) 12 42,462 00 12 SHOP440-0351 TRUCK Chevy W/ Utility Body (9506) BODY NEW 08 21,852 95 12 SHOP 35,000 440-0411 TRUCK International VACTOR (2075) 12 209,959 97 15 SHOP

SNOW BLOWER - mounted on 1997 966F 176,200 05 20 SHOPSNOW BLOWER - Mounted on 1998 966F 153,800 04 20 SHOPLOADER 966F - (2231) With 2005 Blower #114 226,138 97 28 SHOPLOADER 966F - (2863) With 2004 Blower #111 232,000 98 26 SHOPLOADER 966K - (0456) #166 11 336,203 12 7 SHOP 370,000 LOADER 966H - (0989) #155 279,930 07 7 BALER 370,000 370,000 LOADER 966H- (0987) #154 279,930 07 7 SHOP 370,000 370,000LOADER 966H - (2651) #164 309,000 10 7 SHOP 370,000 LOADER 966G - (0603) #147 966K #168 12 272,213 03 7 SHOP 370,000 LOADER 966K - (0455) #167 11 336,203 12 7 BALER 370,000 LOADER 966G - (1206) #150 260,648 05 7 SHOP 370,000 370,000 GRADER 14H -(1591) #151 14M #169 12 307,513 05 8 SHOP 470,000 GRADER 14H- (1936) #153 327,940 06 8 SHOP 470,000 470,000GRADER 14H - (1937) #152 327,940 06 8 BALER 470,000 470,000EXCAVATOR 319 DLW/ TRAILER (1099) #163 281,994 09 15 SHOP

440-0182 AIR COMPRESSOR W/1000 HOSE 14,155 99 20 SHOP 22,000 TRAILER MESSAGE BOARD 10 VARIOUS 25,000

440-0182 DOZER CAT D7 (1001) # 146 02 250,000 00 20 SHOP 300,000 440-0300 ROLLER PULL BEHIND/ Woobley 18,000 04 30 SHOP

LOADER 966H (1739) #156 295,709 08 7 SHOP 370,000 370,000GRADER 14M (0716) # 157 370,215 08 8 SHOP 470,000 SWEEPER, Elgin (5061) 187,350 09 10 SHOP 225,000 TRUCK Peterbilt W/ STELLER (7259) 09 228,262 10 10 SHOP 240,000 EXPEDITION (8198) 03 HD DIRECTOR GRADER 14M (1044) #162 404,000 09 8 SHOP 470,000 FORKLIFT 04 15 SHOP 40,000 TRUCK International W/ STELLAR 12 98,330 12 10 SHOP 110,000

350-2790 EXPEDITION 7679 99 HD ADMINCRANE OVERHEAD BRIDGE 20 SHOP 40,200 BRUSH MULCHER HEAD 20 SHOP 45,000

TOTAL STREET/SHOP DEPARTMENT 6,846,592 480,200 1,735,000 490,000 470,000 840,000 265,000 1,162,000 1,380,000 830,000 1,420,000

Harbor 4300430-0287 TRUCK Ford F-350 FLATBED 37,128 12 10 HARBOR 38,000

BLAZER, Chevy (6268) 35,000 94 HD HARBORBOBCAT S-100 (0462) 34,985 11 10 HARBOR 38,000

430-0323 BOBCAT 553 #4 (1381) 25,000 03 10 HARBOR 38,000 BOAT Munson 21' 10,000 86 25 HARBOR 21,000 VAC TRAILER 28,000 97 20 SHOP 35,000 TRUCK Ford (6664) 18,139 05 10 HARBOR 30,000 MARINE TRAVELLIFT 275,250 05 20 HARBORBOAT Southern Skimmer 8,641 97 25 HARBOR 10,000

TOTAL HARBOR DEPARTMENT 584,196 38,000 - 51,000 - 35,000 - - - 38,000 48,000

80


Inventory # Item Description yr p Purch $ Yr LifeExp Site FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY 2022Port 4500

BOBCAT 553 #3 20,000 01 12 VCT 38,000 BOBCAT S-100 (0460) 34,589 11 12 AIRPORTTRUCK Ford F-250 (1698) 27,537 12 12 VCTTRUCK Ford F-150 (0902) 31,074 08 12 AIRPORT 35,000

TOTAL PORT DEPARTMENT 113,200 38,000 - - - - - - 35,000 -

Engineering 5780350-2755 ESCAPE 01 10 AIRPORT 25,000 540-00312 ESCAPE Ford (0834) 18,023 05 10 AIRPORT 25,000

TOTAL ENGINEERING DEPARTMENT 18,023 25,000 - 25,000 - - - - - - 0

Building & Maint 4200 TRUCK Ford 4x4 F350 (4058) 27,000 06 10 B&G 40,000 546-0258 TRUCK Chevy With Bugger (1365) 13,893 92 HD B&G546-0292 VAN Chevy (4886) 25,000 01 10 B&G 40,000 546-0036 VAN Ford (3932) 29,400 04 10 B&G 40,000

TRUCK Ford F-350 (2318) 31,812 08 10 B&G 40,000 BOBCAT-5600 TOOL CAT (4081) 66,140 09 10 B&G 75,000 LOADER 906H (0421) #161 86,565 09 7 B&G 100,000 MAN LIFT-GENIE Z45/25J (0034) 02 15 B&G 65,000 SNOW BLOWER SR321 for 906H Loader 9,200 10 15 B&G

TOTAL BUILDING MAINT DEPARTMENT 289,010 40,000 40,000 - 140,000 65,000 40,000 75,000 - - 0

Community Development 5500550-0156 ESCAPE Ford (0833) 18,023 05 10 25,000

COMMUNITY DEVELOPMENT DEPARTMENT 18,023 - - 25,000 - - - - - - 0

Parks & Rec 6200 & 6500620-0564 CHIPPER PORTABLE WOOD/BRUSH 10,400 93 20 VARIOUS 28,000 620-0671 TRUCK Chev 4X4 PU W/ Utility box (5513) 24,606 97 12 PARKS620-0673 TRAILER TILT Model DPKZ4TE (0830) 11,548 98 30 SHOP620-0684 GROOMER PISTEN BULLY (0668) 151,263 05 10 PARKS 240,000 620-0599 GROOMER Logan Snow Model 1800 (0099) 80,074 94 HD PARKS

EXPEDITION (7680) 99 HD PARKS620-0588 TRUCK Ford F25O (0141) 17,769 04 12 PARKS 38,000

TRUCK Ford F-350 (1697) 33,624 12 12 PARKSTRACTOR John Deere(2051) 43,843 09 15 PARKS

33,624 12 12 PARKS

TOTAL PARKS & REC 406,751 268,000 - - 38,000 - - - - - 0

Water 7100710-0020 ENGINE 195 BHP 24,000 81 30

710-0118 TURBINE LINE SHAFT 4 ST 12,000 89 30 WW4 15,000 710-0203 ENGINE 250 BHP John Deere DIESEL 30,000 99 30 WW3710-0004 TURBINE 150 HP ELECTRIC 20,000 03 30 WW3710-0022 MOTOR 200 HP ELECTRIC 10,000 81 30 WW4710-0048 GENERATOR 60KW MD60R0781 15,000 75 34 WW1710-0228 GENERATOR UNIT - 60KW RR Well House 21,543 05 30 WW 7710-0235 PUMP 6" PORTABLE 13,000 96 30 WHRSE

720-806 TRUCK Ford 250 EXT CAB (9594) 06 19,675 04 12 STP 35,000 TOTAL WATER DEPARTMENT 165,218 - - - 35,000 - - 15,000 - - 0

81


Inventory # Item Description yr p Purch $ Yr LifeExp Site FY2013 FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 FY 2022Sewer 7200720-0246 GENERATOR Lugger DIESEL 20,000 00 25 SPS4720-0266 GENERATOR 16,000 99 30 SPS 3720-0256 GENERATOR 20,000 99 30 SS1720-0277 VAN Ford (3933) 31,463 04 12 STP 40,000 730-0074 LOADER 906 (1417) 79,000 00 HD STP

PUMP Godwin (6241) 32,722 10 20 STPHOSE REEL SYSTEM LOW PROFILE 94,896 10 20 STPPUMP Godwin (6241) 96 20 STP 34,000

TOTAL SEWER DEPARTMENT 294,081 - - - 74,000 - - - - 0 0Solid Waste 7300

TRUCK CAT 730 EJECTOR 10 BALER 340,000 TRASH TRUCK -HEIL/MAC REARLOAD (4995) 218,129 11 7 BALER 250,000

730-0020 TRUCK Ford F-150 with FUEL TANK (2763) 26,775 11 12 BALER

730-0063 TRASH TRUCK- HEIL/PETERBILT FRONT LOAD (9460) 232,700 10 7 BALER 250,000 730-0076 TRASH TRUCK- HEIL/AUTOCAR FRONT LOAD (0043) 192,980 04 HD BALER

160 LOADER 904B (0912) #160 83,111 07 7 BALER 100,000 100,000730-0067 TRUCK Ford Supercab F150 4X4 (0231) 19,996 03 12 BALER 25,000 730-0059 CONVEYOR CB-72-47.5-10 70,000 05 12 BALER 80,000

BALER-L100S BADGER 483,602 09 20 BALERTRASH TRUCK- CCC/HEIL REAR LOADING (6568) 202,980 04 HD BALERBALER-TC-710 11,132 10 20 BALERTRUCK International W/STELLAR (7243) 80,636 92 HD BALERTRASH TRUCK- HEIL/PETERBILT FRONT LOAD (8458) 211,700 08 7 BALER 250,000 250,000DOZER D8L (0977) #158 08 110,000 84 20 BALERTRUCK Ford F-550 W/ STELLER (4941) 41,885 08 10 BALER 45,000 TRUCK Peterbilt W/ STELLER (1533) 158,829 09 10 BALER 190,000

620-0676 COLLECTION BOX Haul Off ON F550 43,190 10 10 BALER 45,000 TOTAL SOLID WASTE DEPARTMENT 2,187,645 340,000 100,000 275,000 - 330,000 295,000 190,000 45,000 100,000 250,000

Finance 5200 FOLDING AND ENVELOPE INSERTING MACHINE 7 CITY HALL 12,595 TOTAL FINANCE DEPARTMENT - 12,595

Hospital 0200BOBCAT TOOL CAT 5600 04 10 HOSPITAL 60,000 TRUCK Ford F-150 HD HOSPITAL TOTAL HOSPITAL DEPARTMENT 60,000

IT 5050ESCAPE 12 CITY HALL 25,000 TOTAL IT DEPARTMENT 25,000

1,610,795 2,082,000 1,034,328 867,000 1,358,000 903,743 1,552,000 2,301,431 1,656,850 2,074,328 -

GRAND TOTALS "13" BASIS YEAR 1,610,795 2,134,050 1,086,044 932,025 1,493,800 1,016,711 1,784,800 2,704,181 1,988,220 2,541,052TOTALS INFLATED AFTER 2013@ 2.5% PER YEAR

102.50% 105.00% 107.50% 110.00% 112.50% 115.00% 117.50% 120.00% 122.50%

ANNUAL AVERAGE OVER TEN YEARS 1,729,168 2011 offset form ME Sales 150GF Contribution for 2013 1,729,018

82

2013 Technology Reserve Capital Equipment Detail

Description Quantity Cost EachTechnology Life Cycle 2013 Projected 2014 Projected 2015 Projected 2016 Projected 2017

Desktop ComputersNormal desktop Computers 55 $ 1,125.00 3 $ 20,625 $20,625 $20,625 $20,625 $20,625POS equipment 3 $1,623High-end Desktop Computers 9 $ 1,567.00 3 $ 4,701 $4,701 $4,701 $4,701 $4,701Laptops 19 $ 1,729.00 3 $ 10,950 $10,950 $10,950 $10,950 $10,950

Desktop computer subtotal 83 $ 36,277.00 $ 36,277.00 $ 37,900.00 $ 36,277.00 $ 36,277.00

ServersBES Server 1 $ 5,650.00 3 $5,650 $5,650Terminal Server 1 $ 4,900.00 3 $4,900.00Mail Server 1 $ 8,225.00 3 $8,225 $8,225Domain Controller 1 1 $ 5,900.00 3 $5,900 $5,900Domain Controller 2 1 $ 5,900.00 3 $5,900 $5,900Data Server 1 $ 8,600.00 3 $8,600 $8,600Spooler 1 $ 4,900.00 3 $4,900.00GIS Data Server 1 $ 8,900.00 3 $8,900.00CAD Servers 1 $ 16,000.00 3 $16,000 $16,000Finance Servers 1 $ 14,500.00 3 $14,500 $14,500911 Servers and dispatch consoles 1 $ 49,000.00 3 $49,000.00Mobile Data Consoles - grant purch 1 $ 55,000.00 3 $55,000 $55,000Access Control/badging server - grant purch 1 $ 3,985.00 3 $3,985 $3,985Records Mgmt - servers, tablets, BKUP 1 $ 72,000.00 3 $72,000.00Tsunami monitoring/warning server - grant purch 1 $ 7,500.00 3 $7,500.00Camera DVR system - grant purch 1 $ 7,200.00 3 $7,200 $7,200Port Camera DVR/PC system -grant purch 1 $ 15,500.00 3 $15,500 $15,500Stancil voice recording system - grant purch 1 $ 18,000.00 3 $18,000 $18,000Database Server 1 $ 6,650.00 3 $6,650.00Disaster Recovery Disk Backup System 1 $ 12,650.00 3 $12,650 $12,650KCC Server 1 $ 3,875.00 3 $3,875 $3,875Public Safety Video Archive server 1 $ 10,175.00 3 $10,175 $10,175Systems Management Server 1 $ 4,250.00 3 $4,250.00Mail Relay/AV/SPAM Server 1 $ 4,400.00 3 $4,400.00

Server subtotal $ 78,135.00 $ 113,025.00 $ 162,500.00 $ 78,135.00 $ 113,025.00

83



NetworkRemote Site Connectivity Infrastructure $ 30,000.00 4 $30,000.00Network Switch Replacement (1/4 per year) $ 35,000.00 4 $8,750.00 $8,750.00 $8,750.00 $8,750.00 $8,750.00Firewall Equipment 1 $ 5,400.00 4 $5,400.00Network IDS\IPS System 1 $ 4,200.00 3 $4,200.00Network Security Monitoring System 1 $ 10,125.00 4 $10,125.00Central UPS for Servers 1 $ 17,800.00 6Large format scanner/copier - ComDev 1 $ 16,000.00 6Large format color plotter - ComDev 1 $ 11,500.00 4 $11,500.00 $11,500.00High speed network printers - Finance 2 $ 4,000.00 3 $8,000.00 $8,000.00High speed color network printer - tabloid 1 $ 3,750.00 3 $3,750.00Network printers - Other than Finance (1/4 per year) $ 16,200.00 4 $4,050 $4,050 $4,050 $4,050 $4,050

Network Subtotal $ 24,300.00 $ 30,925.00 $50,750 $ 18,200.00 $ 32,300.00

84



Annual Software Maintenance Dept Renewal Date CAD/Fire/LRMS System PS May $27,500 $27,500 $27,500 $27,500 $27,500AFIS Fingerprint Scanner PS Nov $2,262 $2,262 $2,262 $2,262 $2,262Stancil Voice Recorder PS June $1,817 $1,817 $1,817 $1,817 $1,817Motorola Radio Maintenance PS Jan $9,650 $9,650 $9,650 $9,650 $9,650911, Inc PS Sept $7,875 $7,875 $7,875 $7,875 $7,875AccessData PS Oct $1,680 $1,680 $1,680 $1,680 $1,680ARK Annual Support PS June $195 $195 $195 $195 $195ESRI support and Licenses GIS March $23,500 $23,500 $23,500 $23,500 $23,500Financial System FIN Jan $25,100 $26,355 $27,673 $29,056 $30,509Tax System FIN March $2,756 $2,894 $3,038 $3,190 $3,350Cisco Support IT Feb $8,748 $8,748 $8,748 $8,748 $8,748Mobile Admin IT Jan $221 $221 $221 $221 $221Mail Relay/AV/SPAM updates IT Feb $1,148 $1,148 $1,148 $1,148 $1,148PA annual support/updates IT May $3,900 $3,900 $3,900 $3,900 $3,900UPS annual maint IT Feb $1,215 $1,215 $1,215 $1,215 $1,215Network Instruments IT Feb $545 $545 $545 $545 $545Suppoprt Ticket System IT Dec $799 $799 $799 $799 $799BES Support IT May $1,500 $1,500 $1,500 $1,500 $1,500Sportsman Maintenance PR May $1,358 $1,358 $1,358 $1,358 $1,358Meeting Matrix CIV Oct $300 $300 $300 $300 $300Scheduler Plus CIV Jan $270 $270 $270 $270 $270Ready Theater Systems CIV March $425 $425 $425 $425 $425Facility Management ENG Sept $2,375 $2,434 $2,494 $2,494 $2,434AutoCAD Support & Update ENG April $750 $750 $750 $750 $750Marina Software support HARB Aug $800 $800 $800 $800 $800ALX Access Crane Access System HARB June $500 $500 $500 $500 $500KIP Scanner support CD Jan $1,380 $1,380 $1,380 $1,380 $1,380Reservation Software Support -Envisionware LIB July $525 $525 $525 $525 $525TWIC/Access Control System PORT Nov $6,428 $6,690 $6,690 $6,428 $6,690Records Management Application Support CLRK March $9,250 $9,250 $9,250 $9,250 $9,250

Software Maintenance Subtotal $ 144,772.00 $ 146,485.80 $ 148,008.24 $ 149,281.80 $ 151,096.14

Annual Software Maintenance Subtotal $ 144,772.00 $ 146,485.80 $ 148,008.24 $ 149,281.80 $ 151,096.14 Technology Equipment Subtotal $ 138,712.00 $ 180,227.00 $ 251,150.00 $ 132,612.00 $ 181,602.00

Grand Total $ 283,484.00 $ 326,712.80 $ 399,158.24 $ 281,893.80 $ 332,698.14 2.5% 5.0% 7.5% 10.0%

Average $ 341,296.91 $ 283,484.00 $ 334,880.62 $ 419,116.15 $ 303,035.84 $ 365,967.96

85

2013 Draft Budget352 Incident Management Reserve

Expenditures

2012 2012 2012 2013

Adopted Amended 2012 Estimated Department

Account No Account Description Budget Budget Actual Budget Requested352 8300 55000 Incident Management Reserve Holding - 200,000 352 8310 55000 Emergency Preparedness - 150,105 - 352 8310 41200 Snow Temp Wages - 200,000 352 8310 41300 Snow Benefits 150,000

Total - 150,105 - - 550,000

352-8364-55000 Snow Globe 2012 820,648 824,568 820,648 820,648 - 352-8365-55000 Water Shield 2012 - 41,511 38,511 38,511 - 352-8365-41150 WS 2012 Temporary Wages - 700 700 700 - 350-8365-41200 WS 2012 Overtime - 6,957 6,957 6,957 - 350-8365-41300 WS 2012 Benefits - 6,303 6,303 6,303 -

Total 820,648 880,039 873,120 873,120 -

Total Expenses 820,648 1,030,144 873,120 873,120 - Transfer to Incident Management Reserve - - - - 550,000

Total Expenses and Transfers Out 820,648 1,030,144 873,120 873,120 550,000

INCIDENTS

86

2013 Draft Budget402 Harbor Fund Revenues

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved402-0000-34000 Berth Rental 357,381 347,509 395,886 427,785 427,785 428,202 471,022 471,022 402-0000-34002 Transient Berth Fees 239,772 238,599 295,440 299,875 299,875 317,122 348,834 348,834 402-0000-34004 Grid Use 1,678 2,035 1,508 3,360 3,360 3,454 3,100 3,100 402-0000-34006 Boat Lift Fees 38,570 49,520 50,150 55,400 55,400 62,205 60,000 60,000 402-0000-34008 Shower Fees 5,036 6,468 7,768 5,500 5,500 7,308 6,500 6,500 402-0000-34010 Electricity 101,348 98,080 119,573 100,000 100,000 146,819 110,000 110,000 402-0000-34012 Electric Installation Fees 4,500 4,700 4,940 4,400 4,400 4,920 4,400 4,400 402-0000-34024 Slip Listing Fee 13,444 14,106 13,150 13,000 13,000 13,000 12,000 12,000 402-0000-34030 Launch Fees 27,607 25,447 23,837 25,780 25,780 22,240 22,500 22,500 402-0000-34032 Hoist and Crane Fees 5,663 3,528 8,593 4,000 4,000 11,553 8,000 8,000 402-0000-34040 Boat Storage 63,772 59,882 68,998 57,990 57,990 77,297 65,000 65,000 402-0000-34050 Maintenance Pad Fee 14,520 22,595 17,280 12,000 12,000 14,705 13,000 13,000 402-0000-34160 Other Services & Sales - - 16 - - - - - 402-0000-34950 Other Harbor Revenue 2,759 3,409 9,528 9,450 9,450 7,562 7,000 7,000 402-0000-36110 Interest Income 388 8,448 20,050 10,760 10,760 10,000 10,000 10,000 402-0000-36140 Harbor A/R Int/ Late Charges 514 1,106 1,772 1,000 1,000 2,063 1,500 1,500 402-0000-36240 Waterfront Commercial Work Per - - - - - - - - 402-0000-39510 Harbormaster Convention Revenue - - - - - 10,000 10,000 402-0000-39600 Recovery of Written off Accounts 26 - - - - - - - 402-0000-39610 Cash Over/Short 326 8 - - - (10) - - 402-3340-33530 Raw Fish Tax 375,540 127,685 521,771 224,519 224,519 224,519 150,000 150,000 402-3340-33540 Shared Fisheries Business Tax 49,629 37,699 24,852 33,576 33,576 33,576 23,000 23,000

Total Revenues 1,302,472 1,050,824 1,585,111 1,288,395 1,288,395 1,386,535 1,325,856 1,325,856 402-0050-39100 Transfer from General Fund - 13,600 38,000 - 32,581 32,581 - - 205-0050-49125 Transfer from Debt Service - - - 78,000 78,000 - -

Total Revenues and Transfers In 1,302,472 1,064,424 1,623,111 1,288,395 1,398,976 1,497,116 1,325,856 1,325,856

87

2013 Draft Budget402 Harbor Fund Expenditures

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved402-4300-41100 Salaries and Wages 249,506 259,201 305,112 325,868 339,868 288,307 347,788 354,744 402-4300-41150 Temporary Wages 81,861 91,645 87,195 85,000 105,000 108,600 111,494 111,494 402-4300-41200 Overtime 2,082 3,024 2,861 5,697 5,697 3,874 5,945 6,064 402-4300-41300 Benefits 174,562 163,733 216,706 212,451 228,032 186,468 254,720 257,280 402-4300-43200 Professional Fees & Services 1,224 - - - - - - - 402-4300-43400 Contractual Services 35,771 7,965 12,207 37,590 40,590 41,743 37,710 37,710 402-4300-44310 Vehicle Maintenance 65 651 220 500 500 258 500 500 402-4300-44320 Building & Grounds Maintenance 11,394 21,426 21,510 24,200 24,200 24,200 24,200 24,200 402-4300-44420 Equipment Rental 91 60 195 500 500 195 500 500 402-4300-45300 Communications/Postage 5,343 6,702 7,828 9,332 9,332 7,749 9,332 9,332 402-4300-45400 Advertising & Promotion 477 3,427 2,636 3,500 3,500 4,500 3,500 3,500 402-4300-45500 Reproduction & Copying 2,164 1,163 4,152 4,640 4,640 4,121 4,640 4,640 402-4300-45800 Travel & Transportation 5,012 4,175 1,860 9,000 9,000 5,726 4,000 4,000 402-4300-45650 Harbormaster Conference - - - - - - 10,000 10,000 402-4300-45900 Training 299 4,598 450 1,000 1,000 929 1,250 1,250 402-4300-46100 Office Supplies 1,549 2,732 6,496 3,250 3,250 5,149 5,250 5,250 402-4300-46120 Operating Supplies 4,250 4,667 10,785 6,965 6,965 4,523 9,203 9,203 402-4300-46200 Heating 10,368 11,763 16,465 19,800 19,800 15,737 16,800 16,800 402-4300-46220 Electricity 123,221 128,052 170,366 179,000 194,000 199,114 210,000 210,000 402-4300-46260 Vehicle & Equipment Fuels 5,183 3,577 5,389 4,700 4,700 7,863 7,000 7,000 402-4300-46400 Dues & Subscriptions 555 860 1,009 900 900 1,181 1,160 1,160 402-4300-46500 Clothing 1,399 1,446 1,499 1,500 1,500 1,500 1,500 1,500 402-4300-46610 Hazmat Supplies 654 989 2,191 2,000 2,000 2,000 2,000 2,000 402-4300-46700 Parts & Supplies for Equipment 3,261 17,185 22,067 23,500 31,500 28,912 20,000 20,000 402-4300-47300 Other Capital Equipment 14,352 8,948 5,250 - 35,000 30,395 16,981 16,981 402-4300-47430 Office/Capital Expense 2,035 8,046 - - - - 4,520 4,520 402-5700-45200 Insurance 70,116 72,057 57,241 75,000 75,000 75,000 75,000 75,000 402-5700-48500 Contingencies - Harbor Insurance - 5,599 - 9,500 9,500 9,500 9,500 9,500

Total Expenses 806,796 833,691 961,691 1,045,393 1,155,974 1,057,544 1,194,493 1,204,127 402-0050-49140 Transfer to Reserve Fund 301,540 191,410 538,613 243,002 243,002 243,002 131,363 121,729

Total Expenses and Transfers Out 1,108,336 1,025,101 1,500,304 1,288,395 1,398,976 1,300,546 1,325,856 1,325,856

88


43400 Contractual Services Amount 44310 Vechicle Maintenance AmountJanitorial Services 11,000.00$ Parts for Harbor Vehicles 500.00$ Fire Extinguisher Services 1,210.00$ Electrical Systems Repair 8,000.00$ Water System Repair 4,500.00$ Travelift Repair/Annual Servicing 10,000.00$ Crane Certification/Servicing 3,000.00$

Total 37,710.00$ Total 500.00$

44320 Building & Grounds Maint. Amount 44420 Equipment Rental AmountDock Repairs 3,750.00$ Forklift, Pumps, Genie Lift,Upland Maintenance 4,225.00$ Misc. Equipment Rental 500.00$ Restroom Maintenance 2,500.00$ Electrical Repairs 2,500.00$ Boardwalk Repairs 3,750.00$ Plumbing Repairs 5,475.00$ Misc. Grounds Keeping Equipment 2,000.00$

Total 24,200.00$ Total 500.00$

45300 Communications/Postage Amount 45400 Advertising & Promotion AmountPostage 500.00$ PSA's & Harbor Promotion 1,000.00$ Shipping 750.00$ Legal Advertising 500.00$ Cellular Phone Service 2,500.00$ Tidebooks 2,000.00$ Telephone Service 5,582.00$

Total 9,332.00$ Total 3,500.00$

45500 Reproduction & Copying Amount 45650 Harbormaster Conference AmountCopier Lease 3,200.00$ Alaska Association of Printer Toners 1,440.00$ Harbormasters & Port

Administrators Conference 10,000.00$

Valdez is hosting the Annual State Conference in 2013

Total 4,640.00$ Total 10,000.00$

45800 Travel & Transportation Amount 45900 Training Amount1 person VHUA Annual Mtg. - Fairbanks 1,000.00$ Training (in state) 1,000.00$ 2 people In State Courses 1,000.00$ PCC Conference Registration 250.00$ 1 person PCC Conference (out of state) 2,000.00$

Total 4,000.00$ Total 1,250.00$

DEPARTMENT: HARBOR

89


DEPARTMENT: HARBOR

46100 Office Supplies Amount 46120 Operating Supplies AmountGeneral Office Supplies 1,250.00$ Includes: light bulbs, paint, signs,Logo Paper Supplies 4,000.00$ paper towels, garbage

bags, etc. 5,000.00$ Crane Cards 325.00$ Launch Decals 400.00$ Electric Meter Notice Stickers 440.00$ High Mast Light HPS Bulbs 1,038.00$ Dock Carts 600.00$ Slip Number Plates 1,400.00$

Total 5,250.00$ Total 9,203.00$

46200 Heating Amount 46220 Electricity AmountHeating for Harbor office, public Electricity for Harbor office, restrooms, and shop 16,800.00$ public restrooms, shop, docks,

and high mast lights 210,000.00$

Total 16,800.00$ Total 210,000.00$

46260 Vehicle & Equipment Fuels Amount 46400 Dues & Subscriptions AmountFuel for Harbor vehicles, skiffs, AAHPA Membership 400.00$ and equipment 7,000.00$ Public Knowledge Systems 500.00$

TWIC Card Renewal 260.00$

Total 7,000.00$ Total 1,160.00$

46500 Clothing Amount 46610 Hazmat Supplies AmountWork related clothing for staff 1,500.00$ Oil Absorbent Pads, Sweeps, etc 1,000.00$

Petroleum Products, Batteries 1,000.00$

Total 1,500.00$ Total 2,000.00$

46700 Parts & Supplies for Equipment Amount AmountParts & Supplies for Equipment 6,000.00$ Travelift Parts 10,000.00$ Crane Repair Parts 2,500.00$ Fish Pump Repair Parts 1,500.00$



Office/Capital Expenseover $1,000 but under $5,000 Amount

Snow plow for new flat bed 5,452.88$ Gangway Covers 4,520.00$ Cavotec Water Vault Covers 5,738.41$ Cavotec Water Assembly 5,789.05$

Total 16,980.34$ Total 4,520.00$

45200 Insurance Amount 48500 Contingencies - Harbor Ins. AmountHarbor Insurance 75,000.00$ Deductible 9,500.00$

Total 75,000.00$ Total 9,500.00$

90

Equipment Requested Amount Requested1.Justification:

$4,520.00

2.Justification:

3.Justification:



Department: HARBOR(Office & Capital Equipment expenditures over $1,000 but less than $5,000)

Gangway covers - replacement of covers due to knife slits made by vandals, will not likely stand up to the winter winds we get.

91

Equipment Requested Amount Requested1.Justification:

$5,452.88

2.Justification:

$5,738.41

3.Justification:

$5,789.05



Department: HARBOR(Office & Capital Equipment expenditures over $5,000 but less than $10,000)

Snow plow for new flat bed truck to help with snow removal in uplands. Would also be used by Port staff for Airport parking lot.

Cavotec water vault covers to replace existing covers on maintenance pads that are a safety hazard. Replacement has been mandated by OSHA.

Cavotec water assembly units (that go inside covers) on maintenance pads that are part of the safety hazard. Replacement has been mandated by OSHA.

92

2013 Draft Budget401 Port Fund Revenues

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved401-0000-34210 Unarmed Security Watchman 20,638 7,443 7,150 1,950 1,950 - 1,950 1,950 401-0000-34220 Armed Security Guard 39,283 15,295 24,890 25,800 25,800 18,000 18,000 18,000 401-0000-36110 Interest Income 5,751 4,350 5,603 1,070 1,070 1,150 1,150 1,150 401-0000-36200 Property Rentals 53,083 54,109 - - - - - - 401-0000-36204 Kelsey Dock Plaza Rentals - 440 350 400 400 170 200 200 401-0000-36220 VCT Use Agreement - - 21,080 22,119 22,119 23,861 24,308 24,308 401-0000-36222 Warfage Discount VCT 20% (11,440) (10,968) (17,693) - - - - - 401-0000-36224 Warehouse Rent - - 28,338 28,800 28,800 28,800 28,800 28,800 401-0000-36228 Port Water Connect VCT 180 45 90 135 135 135 135 135 401-0000-36250 Stevedoring Permit - - - 6,149 6,149 6,149 6,334 6,334 401-0000-36310 Port Dockage VCT 103,444 95,544 125,211 94,000 94,000 94,000 94,000 94,000 401-0000-36320 Dockage Surcharge VCT 792 867 896 - - - - - 401-0000-36322 Dockage Discount VCT 20% (17,224) (20,541) (25,102) - - - - - 401-0000-36332 Port Dockage Kelsey Dock 14,699 6,902 13,186 7,300 7,300 19,000 8,000 8,000 401-0000-36334 Dockage Discount Kelsey D 20% (1,650) (283) - - - - - - 401-0000-36340 Port Wharfage VCT 77,620 97,425 61,542 100,000 100,000 100,000 100,000 100,000 401-0000-36346 Port Hazmat Wharfage VCT 58,552 23,986 33,649 - - - - - 401-0000-36354 Port Wharfage Kelsey Dock - 116 33 - - - - - 401-0000-36358 Port Electricity Billed 21,443 19,361 26,101 28,000 28,000 28,000 28,000 28,000 401-0000-36360 Port Parking with Electric VCT 9,600 22,548 13,400 10,000 10,000 40,000 40,000 40,000 401-0000-36362 Port Parking VCT 2,322 2,964 606 1,000 1,000 1,000 1,000 1,000 401-0000-36364 Demurrage VCT - - - - - 800 800 800 401-0000-36366 Port Storage VCT - 304 1,552 900 900 1,000 700 700 401-0000-36374 Port Water Connect Kelsey Dock 495 45 90 135 135 45 135 135 401-0000-36382 Fuel Transfer Kelsey Dock 266 51 478 100 100 758 500 500 401-0000-39510 Other Misc Revenue - Port 7,875 19,281 45 - - - - - 401-3340-31700 Cruise Ship Passenger Tax - 31,730 - - - - - -

Total Revenues 385,727 371,011 321,493 327,858 327,858 362,868 354,012 354,012 401-0050-39100 Transfer from General Fund 220,591 155,773 268,801 276,388 303,769 303,769 266,613 272,035

Total Revenues and Transfers In 606,318 526,784 590,294 604,246 631,627 666,637 620,625 626,047

93

2013 Draft Budget401 Port Fund Expenditures

2012 2012 2012 2013 2013

2009 2010 2011 Adopted Amended Estimated Department City Manager

Account No Account Description Actual Actual Actual Budget Budget Budget Requested Approved401-4500-41100 Salaries and Wages 166,256 175,737 182,969 192,014 192,014 192,014 182,629 186,281 401-4500-41150 Temporary Wages 27,532 13,240 17,799 18,128 18,128 15,000 18,128 18,128 401-4500-41200 Overtime 37,043 11,777 14,603 17,049 17,049 9,287 16,401 16,729 401-4500-41300 Benefits 123,362 107,849 128,826 120,890 136,471 136,471 133,034 134,475 401-4500-43400 Contractual Services 17,186 26,529 15,144 23,435 23,435 23,435 20,935 20,935 401-4500-44310 Vehicle Maintenance 191 95 256 400 400 400 400 400 401-4500-44320 Building & Grounds Maintenance 27,925 18,917 20,885 13,200 13,200 13,200 9,200 9,200 401-4500-45300 Communications/Postage 5,838 6,882 6,371 7,700 7,700 6,700 7,700 7,700 401-4500-45400 Advertising & Promotion 427 360 13 500 500 500 500 500 401-4500-45500 Reproduction & Copying 1,350 600 1,193 2,000 2,000 2,000 2,000 2,000 401-4500-45800 Travel & Transportation 3,987 7,087 6,860 9,700 9,700 8,600 9,000 9,000 401-4500-45900 Training 450 1,080 1,826 3,050 3,050 2,000 3,050 3,050 401-4500-46100 Office Supplies 313 322 498 350 350 350 350 350 401-4500-46120 Operating Supplies 4,714 10,941 8,278 9,380 11,180 11,180 9,000 9,000 401-4500-46200 Heating 2,180 1,614 2,982 3,500 3,500 3,000 3,500 3,500 401-4500-46220 Electricity 90,025 122,455 119,515 140,000 150,000 160,000 160,000 160,000 401-4500-46260 Vehicle & Equipment Fuels 4,081 3,921 4,330 6,600 6,600 4,300 5,000 5,000 401-4500-46400 Dues & Subscriptions 875 895 895 950 950 1,025 1,599 1,599 401-4500-46500 Clothing 325 497 328 700 700 822 700 700 401-4500-46700 Parts & Supplies for Equipment 332 1,506 722 1,000 1,000 878 600 600 401-4500-47300 Other Capital Equipment 18,025 - - 9,700 9,700 9,686 9,500 9,500 401-4500-47430 Office/Capital Expense - 11,211 10,590 - - - 3,400 3,400 401-4500-54000 Misc. Marketing 2,074 1,869 1,388 4,000 4,000 4,000 4,000 4,000 401-5700-45200 Insurance 20,858 18,780 14,837 20,000 20,000 20,000 20,000 20,000

Total Expenses 555,348 544,163 561,107 604,246 631,627 624,848 620,625 626,047 401-0050-49140 Transfer to Reserve Fund 4,000 - - - - - - -

Total Expenses and Transfers Out 559,348 544,163 561,107 604,246 631,627 624,848 620,625 626,047

94


43400 Contractual Services Amount 44310 Vehicle Maintenance AmountVCT septic tank services 9,735.00$ Routine maintenance for PortRental of forklift/crane 2,000.00$ vehicles 400.00$ VCT scale registration 200.00$ Winch repairs/electrical work 4,000.00$ VCT & Kelsey Dock Security Plans audit and training 5,000.00$

Total 20,935.00$ Total 400.00$

44320 Building & Grounds Maint. Amount 45300 Communications/Postage AmountMaintenance parts for VCT and Port phones and cellular service 7,700.00$ Kelsey Dock facilities 7,000.00$ VCT gate parts 1,000.00$ AED maintenance 200.00$ Oil absorbents 1,000.00$

Total 9,200.00$ Total 7,700.00$

45400 Advertising & Promo Amount 45500 Reproduction & Copying AmountMiscellaneous Ads & Notices 500.00$ Copy Machine maintenanceFood/refreshments for Ports & agreement 600.00$ Harbor Commission and Port Copy cartridges for copy Security meetings, name machine 300.00$ plates for Commission, etc. Ink cartridges for fax machine 500.00$

Ink for printer 600.00$

Total 500.00$ Total 2,000.00$

45800 Travel & Transportation Amount 45900 Training Amount1 Facility Security Officer Course Facility Security Officer Course 1,200.00$

Seattle 1,500.00$ PCC Conference 500.00$ 2 PCC Conference West Coast 4,000.00$ Maintenance Training 500.00$ 1 Maintenance Training - Anch 500.00$ Marketing Registration 550.00$ 2 Marketing Trip 3,000.00$ Alaska Assn. of Harbormasters 300.00$

& Port Admin. Conference (Valdez will Host - Includes misc. funds for Commission members to attend events)

Total 9,000.00$ Total 3,050.00$

46100 Office Supplies Amount 46120 Operating Supplies AmountMiscellaneous office supplies Includes: light bulbs, paint, not provided by City Hall 350.00$ signs, paper towels, vacuum 9,000.00$

cleaner bags, garbage bags, flowers for Port office, hose adapters and fittings, mulch for Kelsey Dock plaza flowers, etc.

Total 350.00$ Total 9,000.00$

DEPARTMENT: PORT

95


DEPARTMENT: PORT

46200 Heating Amount 46220 Electricity AmountHeating Fuel for Port Office 3,500.00$ Electricity for Port which

includes: 160,000.00$ Port OfficeKelsey Dock & PlazaVCT lighting, docking winches, electrical building, North Star warehouse, maintenance shop, Scale House, reefer power pedestals, etc.

Total 3,500.00$ Total 160,000.00$

46260 Vehicle & Equipment Fuels Amount 46400 Dues & Subscriptions AmountGas for Port vehicles 5,000.00$ PCC membership dues 750.00$

NAFTZ membership dues 200.00$ TWIC cards for Port staff 649.00$

Total 5,000.00$ Total 1,599.00$

46500 Clothing Amount 46700 Parts & Supplies for Equip. AmountPort ID clothing 700.00$ Parts for weed eaters, water 600.00$

valves, snowblower, chain saw, lawn mower, etc.

Total 700.00$ Total 600.00$



Construction Dumpster for VCT 9,500.00$ 3 Picnic tables + shipping 3,400.00$

Total 9,500.00$ Total 3,400.00$

54000 Misc. Marketing Amount 45200 Insurance AmountMisc. advertising & marketing Insurance for Port facilities 20,000.00$ Plaques, marketing supplies, banners, etc. 4,000.00$

Total 4,000.00$ Total 20,000.00$

96

Equipment Requested Amount Requested1. Picnic Tables for Kelsey Dock PlazaJustification:

3,400.00$

2.Justification:

3.Justification:



Department: PORT(Office & Capital Equipment expenditures over $1,000 but less than $5,000)

With more events being held at the Kelsey Dock plaza, more picnic tables are needed. We are requesting 3 additional heavy duty tables for the uplands area. Price includes shipping.

97

Equipment Requested Amount Requested1. Construction DumpsterJustification:

9,500.00$

2.Justification:

3.Justification:



Department: PORT(Office & Capital Equipment expenditures over $5,000 but less than $10,000)

A construction dumpster dedicated to the VCT is needed for the metal banding and dunnage that comes in with freight. The metal banding causes damage to the regular dumpsters and the baler doesn't always have a construction dumpster for the VCT. This dumpster would stay at the VCT.

98

2013 Draft Budget510 Airport Fund Revenues

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved510-0000-34134 Airport Vending Leases 600 - - 206 206 206 217 217 510-0000-34950 Airport Misc. - - - - - - - - 510-0000-36110 Interest Income 303 4,325 5,847 1,481 1,481 1,481 227 227 510-0000-36200 Property Rentals 136,814 141,238 136,118 142,650 142,650 142,650 150,114 150,114 510-0000-39510 Other Misc Revenue 4,897 - - - - - - -

Total Revenues 142,614 145,563 141,965 144,337 144,337 144,337 150,558 150,558 510-0050-39100 Transfer from General Fund 199,219 222,466 214,815 233,381 269,981 269,981 237,169 238,360

Total Revenues and Transfer In 341,833 368,029 356,780 377,718 414,318 414,318 387,727 388,918

99

2013 Draft Budget510 Airport Fund Expenditures

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved510-4600-41100 Salaries and Wages 42,898 42,761 44,522 46,610 46,610 46,610 42,174 43,017 510-4600-41150 Temporary Wages - - - - - - - - 510-4600-41200 Overtime 1,118 495 693 1,797 1,797 1,797 1,634 1,667 510-4600-41300 Benefits 26,132 23,753 27,858 26,879 26,879 26,879 28,754 29,068 510-4600-43400 Contractual Services 33,746 31,392 31,244 32,267 34,867 34,867 38,000 38,000 510-4600-44320 Building & Grounds Maintenance 1,595 2,320 3,957 5,500 5,500 5,500 5,000 5,000 510-4600-44400 Rent 30,102 31,515 31,515 31,515 31,515 31,515 31,515 31,515 510-4600-45300 Communications/Postage 998 1,578 1,688 1,950 1,950 1,700 1,950 1,950 510-4600-45500 Reproduction & Copying 432 546 683 700 700 700 700 700 510-4600-46120 Operating Supplies 5,162 7,998 2,606 3,000 3,000 3,000 3,000 3,000 510-4600-46200 Heating 56,621 62,276 131,732 132,000 166,000 128,000 140,000 140,000 510-4600-46220 Electricity 61,576 66,708 74,143 87,000 87,000 80,000 87,000 87,000 510-4600-46260 Vehicle & Equipment Fuels 1,145 3,867 4,825 5,500 5,500 4,200 5,000 5,000 510-5700-45200 Insurance 1,832 1,417 1,257 3,000 3,000 3,000 3,000 3,000

Total 263,357 276,626 356,722 377,718 414,318 367,768 387,727 388,918

100


43400 Contractual Services Amount 44320 Bldg. & Grounds Maint AmountJanitorial Services for the Airport 35,500.00$ Repairs to building/general

maintenance 5,000.00Misc. Electrical Repair 1,500.00$ Misc. Carpet Cleaning 1,000.00$

Total 38,000.00$ Total 5,000.00$

44400 Rent Amount 45300 Communications/Postage AmountProperty rent to DOT/PF 31,514.96$ Phone and Cell Phone Service 1,950.00$

(276,447 sq. ft. @ $0.114/sq. ft.)Lease expires 12/31/12

Total 31,514.96$ Total 1,950.00$

45500 Reproduction & Copying Amount 46120 Operating Supplies AmountPrinter Cartridges 700.00$ Includes: light bulbs, paint,

signs, and general supplies 3,000.00$

Total 700.00$ Total 3,000.00$

46200 Heating Amount 46220 Electricity AmountHeating for Airport Building 140,000.00$ Electricity for Airport Building 87,000.00$

Total 140,000.00$ Total 87,000.00$

46260 Vehicle & Equipment Fuels Amount 45200 Insurance AmountGas for Port Vehicles 5,000.00$ Insurance for Airport 3,000.00$

Total 5,000.00$ Total 3,000.00$



Total -$ Total -$

DEPARTMENT: AIRPORT

101

2013 Draft Budget403 Utilities Revenues

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved403-0000-34014 Water/ Meter Fees 4,804 3,199 4,890 4,000 4,000 2,400 4,000 4,000 403-0000-34016 Water Service Fee 359,342 165,303 266,745 295,000 295,000 295,000 295,000 295,000 403-0000-34110 VCT Water Service 39 27 36 - - - - - 403-0000-34160 Other Services & Sales 1,349 21 250 - - - - - 403-0000-34220 City Dock Water 1,347 192 6 - - - - - 403-0000-34410 Sewer Connect Fees 900 600 900 500 500 550 550 550 403-0000-34420 Sewer User Fees 437,612 162,601 304,616 350,000 350,000 314,000 315,000 315,000 403-0000-36110 Interest Income 1,217 15,769 24,721 8,249 8,249 4,712 5,000 5,000

Total Revenue 806,609 347,713 602,164 657,749 657,749 616,662 619,550 619,550

403-0050-39100 Transfer from General Fund 682,116 610,559 741,423 583,333 602,809 602,809 678,688 689,698 Total Revenue and Transfers In 1,488,725 958,272 1,343,587 1,241,082 1,260,558 1,219,471 1,298,238 1,309,248

102

2013 Draft Budget 7100 Water Department Expenditures

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved403-5700-45200 Insurance 1,942 2,421 2,514 5,000 5,000 5,000 5,000 5,000 403-7100-41100 Salaries and Wages 163,418 166,148 177,353 187,803 187,803 187,803 193,076 196,938 403-7100-41150 Temporary Wages - - - - - - - - 403-7100-41200 Overtime 4,829 5,077 14,213 11,220 11,220 11,220 11,214 11,439 403-7100-41300 Benefits 102,433 93,927 115,081 112,778 122,516 120,000 126,054 127,473 403-7100-43200 Professional Fees & Services - - - 150 150 150 100 100 403-7100-43400 Contractual Services 7,976 33,930 5,940 8,000 8,000 8,000 8,000 8,000 403-7100-43424 Permits 250 250 250 766 766 766 841 841 403-7100-44320 Building & Grounds Maintenance 1,206 74 75 - - - - - 403-7100-44420 Equipment Rental - 75 - 400 400 300 300 300 403-7100-45300 Communications/Postage 12,909 12,037 13,198 18,700 18,700 18,700 18,700 18,700 403-7100-45400 Advertising & Promotion 88 110 139 350 350 350 350 350 403-7100-45500 Reproduction & Copying 922 972 950 1,000 1,000 550 600 600 403-7100-45800 Travel & Transportation 6,119 1,650 1,721 7,726 7,726 7,726 7,576 7,576 403-7100-45900 Training 2,560 2,671 2,208 4,300 4,300 3,900 4,100 4,100 403-7100-46100 Office Supplies 54 - 42 100 100 100 100 100 403-7100-46120 Operating Supplies 7,368 7,073 11,282 12,600 12,600 12,600 12,600 12,600 403-7100-46200 Heating 2,892 4,634 3,925 4,800 4,800 4,800 4,800 4,800 403-7100-46220 Electricity 185,979 182,352 271,834 285,000 285,000 288,000 300,000 300,000 403-7100-46260 Vehicle & Equipment Fuels 2,975 3,704 4,617 4,000 4,000 4,625 5,000 5,000 403-7100-46400 Dues & Subscriptions 790 1,153 1,202 1,581 1,581 1,540 1,919 1,919 403-7100-46500 Clothing 1,188 1,229 1,044 900 900 900 900 900 403-7100-46700 Parts & Supplies for Equipment 9,416 11,026 14,997 12,000 12,000 11,000 12,000 12,000 403-7100-47300 Other Capital Equipment 2,500 4,443 - - - - - - 403-7100-47430 Office/Capital Expense - - 2,620 - - - - -

Total 517,814 534,956 645,203 679,174 688,912 688,030 713,231 718,735

103


43200 Professional Fees & Services Amount 43400 Contractual Services Amount 2 at $50.00, Tom and Larry 100.00$ telementry support, 3,000.00$

Nitrates, Arsenics, Pesticide testing 2,500.00$ Asbestos Waiver 500.00$ Leak Detection 2,000.00$

Price reduced 100.00$ Total 8,000.00$

43424 Permits Amount 44225 Rural Snow Removal AmountDNR at $50.00 250.00$ Micro Certification for membranefilteration 441.00$ Drinking watr Lab renewal 150.00$

Price Increased 841.00$ Total -$

44420 Equipment Rental Amount 45300 Communication/Postage AmountPhone lines, Telmentry 11,400.00$

items not city inventory 300.00$ Mailing water report 500.00$ blackberry 300.00$ shipping and postage 6,500.00$

Price reduced 300.00$ Total 18,700.00$

45400 Advertising & Promo Amount 45500 Reproduction & Copying AmountWater report in paper 200.00$ Water report printing 600.00$ educational handouts 150.00$

.

Total 350.00$ Price reduced 600.00$

45800 Travel & Transportation Amount 45900 Training AmountState Conference State Conference 2 at 400.00 800.00$ airfare 2 at 225.00 450.00$ National registration 2 at 900.00 1,800.00$ Lodging 2 at $600.00 1,200.00$ locate training 1,500.00$ Perdiem 2 at 306.00 612.00$ National Confernence-Denverairfare 2 at $1100.0 2,200.00$ lodging 2 at $1200.0 2,400.00$ perdiem 2 at 357. 714.00$


Price reduced 7,576.00$ Price reduced 4,100.00$

DEPARTMENT:Water

104

mailto:[email protected],%20Tom%20and%20Larry


DEPARTMENT:Water

46100 Office Supplies Amount 46120 Operating Supplies AmountMisc. office supplies 100.00$ Lab Consumables, supplies 4,500.00$

glass ware,chemicals, meters 5,500.00$ calibrations 1,000.00$ testing equipment 1,000.00$ PPE 600.00$

Total 100.00$ Total 12,600.00$


Total 4,800.00$ Price increased 300,000.00$

46500 Clothing Amount 46260 Vehicle & Equipment Fuels Amount3 AT $300.00 900.00$ 5,000.00$

Total 900.00$ Total 5,000.00$

46400 Dues & Subscriptions Amount 46700 Parts & Supplies AmountAWWA 1 at 179.00 179.00$ Small tool, parts 12,000.00$ AWWA 6 at 75.00 450.00$ WEF 2 AT 198.00 396.00$ ARWA- CITY MEMBERSHIP 514.50$ TWIC 2 at 60. 120.00$ TWIC 2 at 129.75 259.50$

Price increase 1,919.00$ Total 12,000.00$

105

2013 Draft Budget7200 Sewer Department Expenditures

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved403-5700-45200 Insurance 1,942 2,421 2,514 5,000 5,000 5,000 5,000 5,000 403-7200-41100 Salaries and Wages 163,416 166,147 177,352 187,803 187,803 187,803 193,076 194,338 403-7200-41150 Temporary Wages - - - - - - - - 403-7200-41200 Overtime 4,829 5,077 14,213 11,220 11,220 11,220 11,214 11,439 403-7200-41300 Benefits 102,632 94,118 118,331 112,778 122,516 120,000 126,054 130,073 403-7200-43200 Professional Fees & Services 20 - - 150 150 150 300 300 403-7200-43400 Contractual Services 1,643 985 3,859 5,000 5,000 4,500 4,500 4,500 403-7200-43424 Permits 1,560 1,935 1,830 2,196 2,196 2,196 2,271 2,271 403-7200-44310 Vehicle Maintenance - - 212 - - - - - 403-7200-44320 Building & Grounds Maintenance - - - 1,500 1,500 1,500 1,500 1,500 403-7200-44420 Equipment Rental - - - 300 300 150 150 150 403-7200-45300 Communications/Postage 8,130 11,022 9,849 14,600 14,600 14,600 14,600 14,600 403-7200-45400 Advertising & Promotion - - - 200 200 200 200 200 403-7200-45800 Travel & Transportation 1,039 1,400 802 4,012 4,012 4,012 4,412 4,412 403-7200-45900 Training 5,248 1,490 144 3,100 3,100 3,100 3,100 3,100 403-7200-46100 Office Supplies 38 78 136 150 150 100 100 100 403-7200-46120 Operating Supplies 8,899 7,822 9,424 10,000 10,000 10,000 10,000 10,000 403-7200-46200 Heating 2,542 986 1,921 3,000 3,000 2,000 2,000 2,000 403-7200-46220 Electricity 126,756 157,960 162,132 185,000 185,000 178,700 190,000 190,000 403-7200-46260 Vehicle & Equipment Fuels 2,975 3,704 4,617 4,500 4,500 4,600 5,000 5,000 403-7200-46400 Dues & Subscriptions 203 70 284 - - - 130 130 403-7200-46500 Clothing 451 1,313 443 1,400 1,400 1,400 1,400 1,400 403-7200-46700 Parts & Supplies for Equipment 12,896 9,736 24,645 10,000 10,000 10,000 10,000 10,000 403-7200-47300 Other Capital Equipment - - 8,000 - - - - - 403-7200-47430 Office/Capital Expense 14,500 - - - - - - -

Total 459,721 466,264 540,706 561,909 571,647 561,231 585,007 590,512

106


43200 Professional Fees & Services Amount 43400 Contractual Services AmountOperator Renewal Certification Telemetry Support 4,500.00$ 6 at $50.00Brad Koch -1, Dave Toomey- 2,Larry Weaver -2, 300.00$ Rusty Hansen-1additional renewals

Price Increased 300.00$ Total 4,500.00$

43424 Permits Amount 44225 Rural Snow Removal AmountLab Certification Renewal 150.00$ Cert for Fecal Coliform Testing 441.00$ APDES Permit 1,680.00$

increase in permit fees

Price increased 2,271.00$ Total -$

44420 Equipment Rental Amount 45300 Communication/Postage AmountItems Not In City inventory 150.00$ Telemetry, Phone, Alarms 11,000.00$

Shipping 3,000.00$ Blackberry 300.00$ Postage 300.00$

Price Reduced Total 150.00$ Total 14,600.00$

45400 Advertising & Promo Amount 46260 Vehicle & Equipment Fuels AmountHand outs for lab tours and 5,000.00$ class lectures 200.00$

Total 200.00$ Total 5,000.00$

45800 Travel & Transportation Amount 45900 Training AmountWEFTEC Conference- Chicago WEFTEC Chicago- 2 at $800 1,600.00$ Airfare 2 at $1000 2,000.00$ Telemetry, Pump Hydraulics 1,500.00$ Lodging 2 at $900 1,800.00$ Per diem 2 at $306 612.00$

PROVIDE DETAIL PROVIDE DETAILPrice increased Total 4,412.00$ Total 3,100.00$

DEPARTMENT: SEWER

107


DEPARTMENT: SEWER

46100 Office Supplies Amount 46120 Operating Supplies AmountMisc 100.00$ Chemicals, filters, Charts,

Lab Insturmintation 10,000.00$

Price reduced Total 100.00$ Total 10,000.00$


Price reduced Total 2,000.00$ Total 190,000.00$

46400 Dues & Subscriptions Amount 46500 Clothing AmountTWIC 1 at $129.75 129.75$ 3 at $300 900.00$ ED Uniforms 500.00$

Price increased 129.75$ Total 1,400.00$

46700 Parts & Supplies Amount 44310 OTHER AmountParts, Test Equipment Building & Grounds 1,500.00$ Security

$10,000.00

Total 10,000.00$ Total 1,500.00$

108

2013 Draft Budget515 Gilson Medical Clinic Fund Revenues

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved515-0000-36110 Interest Gilson Medical Clinic 155 2,831 3,691 1,966 1,966 1,500 3,500 3,500 515-0000-36200 Property Rentals 97,929 97,929 96,205 97,979 97,979 97,979 97,979 97,979

Total Revenues 98,084 100,760 99,896 99,945 99,945 99,479 101,479 101,479 515-0050-39100 Transfer from General Fund - - - - 11,000 - - -

Total Revenues and Transfers In 98,084 100,760 99,896 99,945 110,945 99,479 101,479 101,479

109

2013 Draft Budget515 Gilson Medical Clinic Fund Expenditures

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved515-5260-41100 Salaries and Wages 7,633 7,974 8,197 8,578 8,578 8,578 8,830 8,867 515-5260-41200 Overtime 1,690 1,209 402 998 4,998 975 978 998 515-5260-41300 Benefits 5,271 4,898 5,058 5,416 5,416 5,416 6,126 6,334 515-5260-44110 Water 806 650 362 700 700 500 500 500 515-5260-44225 Rural Snow Removal 1,363 - 980 1,500 1,500 1,500 1,500 1,500 515-5260-44230 Janitorial Services 55,016 40,753 43,037 59,800 59,800 55,500 59,500 59,500 515-5260-44320 Building & Grounds Maintenance 492 542 - 750 750 750 750 750 515-5260-45300 Communications/Postage - 178 - - - - - - 515-5260-46120 Operating Supplies 4,351 2,980 4,600 3,000 3,000 3,000 3,000 3,000 515-5260-46200 Heating 7,427 6,372 19,583 15,000 20,000 16,000 17,500 17,500 515-5260-46220 Electricity 6,984 14,394 15,964 18,000 20,000 17,000 18,500 18,500 515-5260-46700 Parts & Supplies for Equipment 1,239 - - - - - - -

Total 92,271 79,950 98,183 113,742 124,742 109,219 117,184 117,449

110


44230 Janitorial Services Amount 44110 Water1 Clinic (Place Card Holder) 50,000.00$ 1 Water 500.00$ 2 Clinic Floors stripped and waxed 7,500.00$

twice a year and buffed quarterly to keep the floors up to heathcarestandards - currently have to hire out of town until Providence canprovide these services for us

3 Rugs/Mat Cleanings 2,000.00$

Total 59,500.00$ Total 500.00$

44225 Rural Snow Removal Amount 46120 Operating Supplies Amount1 Ice Melt 1,400.00$ 1 Lightbulbs, replacement fixtures, 3,000.00$ 2 Misc. 100.00$ etc. for Clinic as needed

Total 1,500.00$ Total 3,000.00$

46200 Heating Amount 46220 Electricity Amount1 Clinic Heating Bills 17,500.00$ 1 Clinic Electric Bills 18,500.00$

Total 17,500.00$ Total 18,500.00$

48500 Contingencies Amount 44320 Building/Grounds Maint. AmountN/A 1 Replace Fixtures and Hardware 750.00$

Total -$ Total 750.00$

DEPARTMENT: 5260 Gilson Medical Clinic

111

2013 Draft Budget607 Permanent Fund Revenues

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved607-0000-36110 Interest Income (471) 31,447 (18,730) 2,162,409 2,162,409 (21,077) 2,203,553 2,203,553 607-1001-36110 Realized Gains - APCM 1,563,058 1,188,267 2,103,702 - - 556,054 - - 607-1001-36130 Gains/Losses APCM 961,692 778,590 224,041 - - 184,662 - - 607-1001-36400 Museum Donations Endowment Fun 270 - 6,000 - - - - - 607-1002-36110 Realized Gains - UBS (397,144) 928,720 - - - - - - 607-1002-36130 Gains/Losses UBS 2,208,185 224,520 - - - - - - 607-1003-36110 Realized Gains - Vangard - 541,300 176,864 - - 169,742 - - 607-1003-36112 Realized Gains- Vanguard Int'l - 243,055 - - - - - - 607-1003-36114 Realized Gains- Vanguard Int'l - 211,029 - - - - - - 607-1003-36130 Gains/Losses Vanguard 7,546,212 4,371,845 597,143 - - 3,262,066 - - 607-1003-36132 Gains/Losses Vanguard Int'l Va 2,260,234 543,636 (2,209,174) - - 465,577 - - 607-1003-36134 Gains/Losses Vanguard Int'l Gr 2,686,875 1,372,689 (2,094,609) - - 687,558 - - 607-1004-36130 Gains/Losses Dreyfus 1,766,871 1,575,754 (128,211) - - 637,734 - - 607-1006-36110 Realized earnings - UBS-TPF - - - - - (23,882) - - 607-1006-36130 Unrealized Revenue - - - - - 239,853 - - 607-1050-36050 Impact Fees - - 1,758,069 - - - - -

Total Revenues 18,595,783 12,010,851 415,096 2,162,409 2,162,409 6,158,288 2,203,553 2,203,553 607-0050-39100 Transfer from General Fund - 12,000 - - - - - - 607-0050-39140 Transfer from Reserve Fund - 3,341,896 1,733,836 - - - - -

Total Revenue and Transfers In 18,595,783 15,364,747 2,148,932 2,162,409 2,162,409 6,158,288 2,203,553 2,203,553

112

2013 Draft Budget607 Permanent Fund Expenditures

2012 2012 2012 2013 20132009 2010 2011 Adopted Amended Estimated City Manager Council

Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved607-1050-43200 Professional Fees & Services 166,041 100,934 93,104 214,000 214,000 200,000 214,000 214,000 607-1050-45300 Communications/Postage 893 288 1,470 825 825 - - - 607-1050-45800 Travel & Transportation 52 372 - - - - - - 607-1050-46950 Misc Meetings Exp - - 752 750 750 600 750 750

Total Expenses 166,986 101,595 95,326 215,575 215,575 200,600 214,750 214,750 607-0050-49100 Transfer to General Fund 1,856,642 1,492,254 1,733,836 1,946,834 1,946,834 1,946,834 1,988,803 1,988,803 607-0050-49140 Transfer to Reserve - 5,000 - - - - - -


113

2013 Draft Budget205 Debt Service Fund Revenues

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved205-0000-33580 School Debt Repayment 101,385 99,957 98,364 93,403 93,403 93,403 1,745,649 1,745,649 205-0000-33582 Harbor Debt Repayment 225,743 222,868 224,486 228,938 228,938 228,938 215,463 215,463 205-0000-36110 Interest Income 280,037 118,448 188,864 12,091 12,091 13,000 210,028 210,028

Total Revenues 607,165 441,273 511,714 334,432 334,432 335,341 2,171,140 2,171,140 205-0050-39100 Transfer from General Fund 5,257,450 12,614,322 7,505,580 4,464,726 4,891,171 4,891,171 2,371,340 2,371,340

Total Revenues and Transers In 5,864,615 13,055,595 8,017,294 4,799,158 5,225,603 5,226,512 4,542,480 4,542,480

114

2013 Draft Budget205 Debt Service Fund Expeditures

2012 2012 2012 2013 2013


Account No Account Description Actual Actual Actual Budget Budget Budget Approved Approved205-2050-47110 Principal 875,000 1,065,000 1,140,000 1,215,000 1,215,000 1,215,000 215,000 - 205-2050-47112 Hospital Revenue Bond Paydown - - - 4,128,579 4,128,579 4,128,579 - - NEW Gilson Middle School New Debt - - - - - - 2,767,566 2,767,566 NEW Gilson Middle School Bonds Paydown - - - - - - 1,417,601 1,417,601 205-2050-47120 Interest 973,888 944,550 908,875 867,663 867,663 867,663 142,313 357,313 205-2050-48100 Contributions - GenFund - - - - (330,000) (330,000) - - 205-2050-48140 Contribution - Reserve Fund - - - - 41,445 41,445 - - 205-2050-49510 Tax payment refunds COP 11,040,635 - - - - - - - 205-2050-49515 Tax Pmt Interest Refund COP 5,270,005 - - - - - - - 205-2050-49520 COP USSC legal fees per jdgmt - 150,000 - - - - - -

Total Expenses 18,159,528 2,159,550 2,048,875 6,211,242 5,922,687 5,922,687 4,542,480 4,542,480

205-0050-49100 Transfer to General Fund 2,463,470 1,059,000 3,270,724 - 330,000 330,000 - - 205-0050-49125 Transfer to Capital Facility - 10,000,000 - - - - - - 205-0050-49140 Transfer to Reserve Fund 400,000 - - - 885,000 885,000 - -


115

PROCLAMATION

A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF VALDEZ, ALASKA SETTING SUNDAY, NOVEMBER 25, 2012, AS THE “ANNUAL COMMUNITY CHRISTMAS TREE LIGHTING CEREMONY IN HONOR OF PATRICIA HALTNESS”

WHEREAS, Patricia Haltness was a long time resident of Valdez and an active member of the Parks and Recreation Commission; and WHEREAS, a community Christmas tree and an annual lighting ceremony was one of Patricia’s pursuits as a Commissioner; and WHEREAS, the community wishes to recognize Patricia’s service and gather together to celebrate and share the coming of the Holiday Season. NOW, THEREFORE, I, David Cobb, Mayor of the City of Valdez, do hereby proclaim Sunday, November 25, 2012 as:

“THE ANNUAL COMMUNITY CHRISTMAS TREE LIGHTING CEREMONY

IN HONOR OF PATRICIA HALTNESS” and urge all citizens to join in the kickoff of the Holiday Season by attending the ceremony on Sunday, November 25, 2012 at 6:00 p.m. outside the Valdez Museum. Dated this 19th day of November, 2012 CITY OF VALDEZ, ALASKA _________________________ David C. Cobb, Mayor ATTEST: ___________________________________ Sheri L. Pierce, CMC/AAE, City Clerk

AGENDA STATEMENT

AGENDA ITEM NO. MEETING DATE: November 19, 2012 ITEM TITLE: Approval to go into Executive Session

SUBMITTED BY: Bill Walker, City Attorney CITY MANAGER: ____________________

FISCAL NOTES: Expenditure

Required: Amount Budgeted:

Funding Source: N/A

EXHIBITS ATTACHED: Resolution ___ Ordinance___ Other _____________ RECOMMENDATION: Approve going into Executive Session regarding TAPS Valuation/Litigation. SUMMARY STATEMENT: An exception to the Alaska Open Meetings law (AS 44.62.310) allows the City Council to meet in executive session per: (c)(1), on matters which involve litigation and where matters of which the immediate knowledge would clearly have an adverse effect upon the finances of the City.

AGENDA STATEMENT

_____________________________________________________________________________ The Vision of Valdez: Capitalizing on the intrinsic qualities of our area and its people;

create a place our grandchildren will be proud to call home.

AGENDA ITEM NO. MEETING DATE: November 19, 2012 ITEM TITLE: Approval of Contract with RISE Alaska for Project Management Services for the New Middle School Project

SUBMITTED BY: John Hozey City Manager CITY MANAGER: ____________________



Funding Source:

EXHIBITS ATTACHED: Resolution ___ Ordinance___ Other ____Proposal__________ RECOMMENDATION: Approve Contract with RISE Alaska for Project Management Services for the New Middle School Project in the amount of $695,300 SUMMARY STATEMENT: Since passage of the Middle School funding ballot initiative last month and due to the constraints associated with the limited construction seasons in Valdez, the City has needed to aggressively pursue this project. It is imperative to keep this project moving quickly to avoid a delay of a year in the planned construction schedule. So The City solicited a request of proposals last month for the project/construction management services needed. A project of this size is just too big to manage in-house. Four proposals were received. Two of these firms were interviewed by the Middle School Leadership Committee, and RISE Alaska was selected for recommendation for this award. The award of this contract now will allow for the project management team to work with the design team to continue a schedule that would enable us to make the 2013 construction season. Please note that the contract amount is based on an estimate only. It would be impossible to accurately determine this far out the exact level of effort this project will require over the next two years. Administration will report progress as the project proceeds and if an adjustment beyond Administration’s authority is required for this contract at some point in the future, it will be brought back to council then for amendment.

RISE Alaska, LLC880 H Street Suite 101Anchorage, AK 99501907.276.8095 ph907.276.8609 fx

Valdez New Middle School ProjectNovember 2, 2012

PROFESSIONAL PROJECT MANAGEMENT SERVICESCity of Valdez

Program Management

Project Management

Construction Consulting

Strategic Planning

RISE ALASKA LLC 880 H STREET, SUITE 101 ANCHORAGE, ALASKA 99501 PHONE 907.276.8095 FAX 907.276.8609 WWW.RISEALASKA.COM

November 2, 2012

John Hozey, City Manager City of Valdez 212 Chenega Ave. Valdez, AK 99686 RE: New Valdez Middle School Request for Proposals - Project Management Services Dear Mr. Hozey, RISE/ARCADIS is pleased to submit our proposal to provide professional project management services for the new Valdez Middle School Project. We can help the City of Valdez effectively manage all aspects of this project including: accelerated construction schedule, contaminated soils, disruption planning/coordination so full high school and pool operations may continue during construction, detailed and seamless move planning/execution into temporary facilities in 2013 and then back into the new middle school in 2014. Our proposed project management team includes Kent Crandall, AIA, as lead Project Manager/Design Manager and Ron Rozak, PE, as On-Site Construction Manager. Both Kent and Ron have over 30 years of Alaska-based design and project management experience, including management of complex school construction programs in rural Alaska. Kent has extensive recent experience managing CM/GC delivery as most projects he has managed in the past five years have used this method. He has established relationships with DEED and is familiar with their reporting and funding requirements. A registered civil engineer, Ron has considerable expertise with contaminated soils and will add value by mitigating that risk with the contractor. They both have excellent track records of delivering complex and technical projects on-time and within budget. Our team has extensive experience delivering addition/renovation projects while maintaining full-scale operations as evidenced through our management of both Anchorage and Fairbanks Airports, Museum Expansion, Gateway Aquatic Center and many others. We know how to effectively coordinate with the owner, contractor, and stakeholders new traffic circulation, temporary parking/access, separate parent/student drop-off and contractor access, and security. Our Move Manager, Cricket Gartrell, PMP, is very experienced in FF&E, move planning and execution having recently led the move planning for the $72M Tanana Chiefs Conference Chief Andrew Isaac Health Center and the $24M Kenaitze Dena’ina Wellness Center and similar experience at the $330M Ted Stevens Anchorage International Airport, $107M Anchorage Museum Expansion and $240M Goose Creek Correctional Complex Facility. She will plan and then manage all the details, vendors and tasks for both moves so the middle school administration staff and teachers can focus on their mission of providing excellence in education. Our proposal outlines an approach to expedite the City’s construction schedule to 16 months so it may be possible to have the new middle school ready in August 2014 for staff, teachers and students to begin the 2014-15 school year in their brand new school. Minor finish/detail work would continue in September/October, but the goal would be to get to Substantial Completion by mid-August. This might be able to be achieved by fast tracking a site/steel construction package and demolition of track/field.

The Valdez Middle School project is important and necessary for the Valdez community. We welcome an opportunity to discuss this project with you further. If there is additional information we can provide, please contact me at 907.276.8095 or [email protected]. Sincerely,

Roe Sturgulewski, President

mailto:[email protected]

C I T Y O F VA L D E Z - N E W VA L D E Z M I D D L E S C H O O LP ro f e s s i o n a l P ro j e c t M a n a ge m e n t S e r v i c e s

RISE/ARCADIS • November 2, 2012 1

A. EXPERIENCE AND TECHNICAL COMPETENCE

RISE/ARCADIS specializes in seamlessly integrating project management services into our client’s team. Working closely with numerous Alaskan owners, we have successfully helped deliver their projects within budget and schedule. We provide clients with project leadership and accountability through effective strategic guidance, management oversight, and technical support.

Our firm has an 18-year track record of working with clients on a wide range of projects all over the state, including previous work with the Alaska Department of Education and Early Development (DEED). We have an unparalleled Alaskan record of successfully managing projects of all types and sizes, including those with accelerated schedules and complex coordination requirements, and using alternative delivery methods to the Owner’s best advantage. Our team excels in cooperatively and effectively coordinating with owners, funding agencies, design teams, building contractors, and other stakeholders to deliver successful construction projects.

RISE/ARCADIS has extensive Alaska-based experience in managing projects using all types of formats including Construction Management/General Contractor (CM/GC) that can be used to expedite project schedules, coordinate with ongoing operations, manage risk, enhance quality and maximize project budget.

With senior project management professionals located in Anchorage and Fairbanks, RISE/ARCADIS is well-positioned to cost-effectively manage the Valdez Middle School (VMS) project. Our proposed Project Manager/Design Manager, Kent Crandall, AIA, has over 30 years of Alaska design and project management experience including several school projects in Alaska. Ron Rozak, PE, our Construction Manager, has 37 years of Alaska construction and project management experience and extensive school experience for the Kenai Peninsula Borough School District.

EDUCATIONAL/SCHOOL PROJECTSGateway Aquatic Center, Ketchikan, AKContact: Dan Bockhorst, Borough Manager, Ketchikan Gateway Borough, 907-228-6641

RISE/ARCADIS provided comprehensive project management for the Ketchikan Borough’s $23.5M aquatic

center. The project included renovation to the adjacent Gateway Recreation Center. Kent Crandall was Design Manager. Our team led the public involvement process, A/E Design and CM/GC Contractor selection and contract negotiations. We coordinated the CM/GC Procurement Application and DEED process. We provided project team communications; schedule and budget management; weekly progress reporting; design management; full-time, on-site construction management; FF&E procurement; special inspections management; activation; commissioning; and project close-out services. RISE/ARCADIS ensured the project met the Borough’s overall project goals while adhering to DEED funding guidelines.

Haines High School Addition, Haines, AKContact: Brian Lemcke, Project Manager, Haines Borough 907-766-2257

RISE/ARCADIS led the CM/GC procurement for the 31,000 SF, $15M high school addition and renovation. CM/GC was new to the client and RISE/ARCADIS guided the Borough through RFP development and contractor selection, including DEED coordination. This enabled on-time and on-budget project delivery. This school addition and renovation project was completed in 2007.

West High and Romig Middle School Master Plan, Anchorage, AKContact: Rick Stone, West High Principal, 907-742-2513

Kent was Anchorage School District’s project manager and delivered a Master Plan to meet the West High and Romig Middle schools’ campus and community 50 year needs. He provided project management, public involvement, and communications services. There was a large and diverse stakeholder group and Kent facilitated communications so each stakeholder group was engaged throughout the process. He coordinated multiple planning charrettes involving a team of administrators, teachers, students, community members, architects and engineers. This resulted in a detailed Master Plan that meets the needs of all stakeholders; to develop a plan that better engages the students, offers increased flexibility, better access to career and technical learning and increases life skills learning.

Seward Community Library Museum, Seward, AKContact: Keith Campbell, Seward Community Library Museum Building Committee Chair, 224-5631

Kent was Project Manager for the City of Seward for the new 24,323 SF, $10M combined community library



and museum project. Kent led the RFP process and selection of the design and CM/GC contractor teams. He provided public and stakeholder information process, design management and oversight of the RISE construction manager during construction. This project is on schedule and budget and will complete in December 2012.

University of Alaska Fairbanks Colville House, Fairbanks, AKContact Info: Jenny Campbell, Senior Project Manager, 907.474.5598

Kent was Project Manager for the $1M, 4,000 SF University of Fairbanks (UAF) Colville House program, a unique sustainable, zero net energy use, renovation project housing to be converted to a collaborate learning center for UAF Honors Program students. This student initiated project was UAF’s first sustainable project and was built as a model for sustainability.

Bend/Lapine School District, Multi–Year Expansion Program – Bend, OR (Kent’s Personal Experience) Contact Info: Paul Egelstron, 514-355-4700

Kent was Project Manager for this $50 million phased multi-year program that included three 60,000 SF elementary schools, a 100,000 SF middle school and four major classroom and auditorium additions. Kent managed all of these individual projects from programming and design through construction and move in including agency coordination and public process management. While the logistics were different, many of the coordination elements were similar to what is anticipated with the VMS.

K-12 School, Stebbins, AK (Kent’s Personal Experience)Contact Info: Tim/San Towarak, Bering Strait School District, (907) 624-3611

Kent was project manager for this $8.5M K-12 school. He wrote the Design Program (Ed Specs) and coordinated the design through 35%. He wrote the Design/Build RFP, conducted evaluation/selection, negotiated the D/B contractor contract, and then managed the project through construction. He had extensive coordination with stakeholders in a role similar to that required for the Middle School. This project was delivered on time and under budget.

Unalakleet School Renovation/Addition (D/B) (Kent’s Personal Experience)Contact Info: Bering Strait School District, (907) 624-3611Kent’s role for this $5.5M addition to a high school and elementary school in Unalakleet, Alaska was similar to the K-12 Stebbins school project noted above.

Kenai Peninsula Borough School Construction Program, Kenai, AK (Ron’s Personal Experience)

Prior to joining RISE/ARCADIS, Ron was Project Manager for the Kenai Peninsula Borough’s $86M school construction program. This mid 1980’s phased, multi-year program included two new 120,000 SF high schools, three new elementary schools (two 50,000 SF and one 15,000 SF) and one elementary school major remodel. Ron directly oversaw all these projects. His role was very similar to what is proposed for Valdez. He oversaw inspections and coordinated with four different design teams over the life of the program.

He managed a number of other consultants (survey, geotechnical, well drilling, field testing, laboratory testing, and special inspection). He administered five GC contracts and coordinated numerous utility extensions. Typical duties for each school included: administration of the bid process and performance phases for architects, engineers and contractors, monitoring project schedules, reviewing project cost estimates, maintaining program and project budgets, overseeing program development, reviewing project designs, inspecting construction, administering training, punchlist and closeout activities, presenting status reports to the Borough School Board and Assembly, coordinating with state agencies, performing special studies, and preparing numerous periodic and special written reports. Ron is experienced in all construction management facets needed to successfully deliver the VMS.

ALTERNATIVE DELIVERY PROJECTS

Ketchikan Fire Station, Ketchikan, AKContact Info: Frank Share, Chief, Ketchikan Fire Department, (907) 225-9616

Kent provided project management, CM/GC contractor selection and design oversight for the City of Ketchikan for the $12.4M Ketchikan Fire Station. Ron provided on-site construction management. The new facility meets building code requirements, including seismic, energy,



lighting and ventilation, and ADA guidelines. It also provides sufficient storage of apparatus and equipment, adequate staff and volunteer workspace, storage for personal protective equipment, locker rooms, and kitchen facilities. The project was completed fall 2012 and had extensive specialized electrical systems and full system commissioning. Bettisworth North was the architect for this project.

Dena’ina Civic and Convention Center, Anchorage, AKContact Info: Greg Rochon, (now with Alaska Housing Finance Corporation) 907-330-8191

Kent was Project Manager and led successful delivery of the 207,000 SF, Design/Build Dena’ina Civic and Convention Center. Serving as the owner’s representative, he was responsible for defining project scope, maintaining program budget and schedule, monitoring quality control, and bidding/negotiating construction contracts and changes. The project had substantial and multifaceted stakeholder involvement. It required substantial coordination with other stakeholders and government entities. It had multiple specialized electrical systems with extensive mechanical and electrical commissioning. The project was delivered on-budget and ahead of schedule. This was one of a number of concurrent downtown projects and RISE helped the Municipality coordinate the entire program.

Goose Creek Correctional Center and Water/Wastewater Facility, Point MacKenzie, AKContact Info: Russ Krafft, MSB, 907-745-9639

RISE/ARCADIS provided comprehensive project management for the $240M Goose Creek Correctional Center (GCCC), a new medium-security correctional center for long-term male felony offenders as well as the related $21M Water/Wastewater Facility. RISE/ARCADIS provided strategic planning and comprehensive design management and led the Design/Build contractor selection. Kent facilitated the initial prison design management and Ron provided on-site construction management for the water/wastewater facility which had extensive specialized mechanical and electrical systems and commissioning. Working as a team with all stakeholders, we managed budget and schedule, quality assurance, special inspection, construction progress, contract compliance, change orders, monthly progress updates, extensive commissioning, equipment startup, furniture, fixtures and equipment procurement, training, move planning activities, and activation. This

project was turned over to the State in September 2011 under budget and over three months ahead of schedule. The project had a large educational and voc-ed component, offices and specialized electrical systems similar to VMS.

Fairbanks International Airport Terminal Area Development Program, Fairbanks, AKContact Info: Jesse Vanderzanden, FAI, 907-474-2500

RISE/ARCADIS provided comprehensive project and construction management for the $99M Fairbanks Airport Terminal Area Development Program (150,000 SF new airport passenger terminal building and renovation). Kent was Design Manager and actively involved throughout construction. The project was delivered early and $2M under budget, which enabled the Airport to add enhancements. Operations were seamlessly maintained during construction with extensive user/contractor coordination facilitated by our team.

Ted Stevens Anchorage International Airport, Anchorage, AKContact Info: David Eberle, Former Director of Transportation and Airport Construction, Anchorage International Airport, 907-242-4961

RISE/ARCADIS provided project management services for the $330M C Concourse and the $207M A & B Terminal Seismic and Security Retrofit Projects. Kent was Project/Design Manager for C Concourse. RISE assisted ADOT&PF with their first CM/GC procurement on the A & B project. We managed the project activation programs, transitioning the terminal from construction to a fully operational facility. With knowledge of all the elements of construction and airport operations, RISE/ARCADIS facilitated the engagement and participation of airport management and staff, terminal redevelopment project management, 30 airlines, 36 retail and public service tenants in the identification, prioritization and completion of over 2,000 key activities to ensure a smooth and seamless opening. We formulated complex critical path schedules, monitored progress against construction and operational milestones, tracked commissioning activities, and systems testing, trials and training. RISE developed contingency plans, managed all move logistics and operational transfer.



B. PROJECT APPROACH

RISE will serve as the City’s Project Manager, actively managing all project elements to deliver the Middle School within scope, schedule and budget. We have assembled an experienced and highly capable team to provide project management and construction administration services for this project. Each of our team members is committed to the successful delivery of this project and available for their intended roles on this contract.

Kent Crandall, AIA, Project/Design Manager - Kent will serve as project manager and manage budgets, project controls, contracting, and management information reporting. Kent will lead procurement of the CM/GC contractor and coordinate with DEED. He will work closely with the City staff, A/E team, CM/GC contractor, and other stakeholders to receive input and provide guidance throughout all phases of design, construction and project closeout. Kent will enforce contract provisions, manage project scope change, provide team leadership, facilitate conflict resolution, and function as a project spokesperson if requested. He will ensure all important policy issues and questions are identified and timely resolved. In a design management role, Kent will be responsible for design reviews for constructability, errors and omissions, design completeness, cost estimate reviews, and verification of value engineering integration into design documents. He has extensive experience at helping owners make rationale economic sustainability decisions and has led numerous value engineering exercises.

Ron Rozak, PE, On-site Construction Management/Administration - Ron is excited to relocate to Valdez to provide full-time, on-site construction administration for the new middle school. He will perform construction management, contract administration, and construction observation services throughout construction, project commissioning/start-up, and project close-out. During construction, Ron will serve as the day-to-day management contact for the project.

Cricket Gartrell, PMP, Activation/Move Planning - Cricket will work closely with the team on stakeholder relations with the public, School District, City and others. She will plan and manage the move of the middle school students, staff and faculty into the temporary Elementary School facilities and the post construction back move

back into the new Middle School. Cricket will identify and manage overall facility activation tasks including FF&E procurement and coordination with all entities and ensure a smooth transition from construction to occupancy.

Joyce Anderson, Project Administration/Document Controls - Joyce will provide administrative support, post/update documents on City/project website, assist with scheduling/budget updates, develop team communications/status reports, maintain project calendar and manage electronic file requirements. Joyce will assist with FF&E procurement and project close-out.

PROJECT UNDERSTANDINGBased on our site visit, the RFP scope and our initial project research the following summarizes our project understanding and the key challenges and issues facing the project:

• The VMS project is currently at 35% Design. Bettisworth North was contracted to provide the initial concept and schematic design for the new middle school. A contract amendment for additional design services is required.

• CM/GC is the preferred construction delivery method but will be validated after project manager selection.

• Estimated $34M project cost (A/E, construction and Construction Management/Inspection). The City has secured funding through a GO Bond partially backed by 60% DEED reimbursement. Once a CM/GC is on board one of the first steps will be to do a check estimate to ensure budget compliance.

• Presentations will be made to the public, Assembly, School Board and City Council at 65% and 95% design milestones.

• Phased construction to begin May 2013. Given the design status, this is aggressive but achievable.

• By dividing the Contractor’s work into multiple packages, such as: 1) Early demolition/site preparation 2) foundation and structural steel and 3) Building construction, the overall schedule can be accelerated while design is being completed in the Spring. This will allow the CM/GC to take advantage of the optimum construction season and allow the owner to mitigate risk associated with the undefined amount of contaminated soils associated with the existing fuel tanks.



• Construction is estimated for 18 months, but we believe this can be expedited to 16 months by fast tracking a site/steel construction package and demolition of track/field. This could mean the new middle school meets Substantial Completion by mid-August 2014, in time for VMS staff, teachers and students to begin the 2014-2015 school year in their new school. Minor finish/detail work to complete the project could continue in September and October.

• Middle School students will attend classes at the Hermon Hutchens Elementary School for the 2013-2014 school year and then return to their newly completed school possibly by mid-August 2014.

• The bus barn building needs to be replaced before it can be demolished.

• A portion of the existing wood shop could be used for the contractor’s dry storage/laydown space.

Project Challenges

• DEEDapprovaltousetheCM/GCdeliverymethod- We understand the City is pursuing DEED approval to use CM/GC. We have recent and successful experience helping other Owners get DEED approval for CM/GC and can assist the City as needed.

• Sitehaspoordrainageandhighgroundwater–Current design plans are to relocate the track and field to the north to allow for better drainage.

• ContaminatedSoils - The VMS site has contaminated soils which will have to be addressed. We understand the extent of contamination has not been defined. It’s likely the contaminated material will need to be sorted, stored and addressed. This risk needs to be proactively managed as it could impact building construction and create financial exposure. We are highly experienced in managing this type of problem. Our construction manager, Ron Rozak, PE, has significant contaminated soils expertise and will be an excellent resource to help the City navigate this risk. He has recently managed these issues in Seward and Kenai.

• MaintainingHighSchoolandSwimmingPoolaccessduringconstruction- Effective disruption planning and coordination with the School District, High School administration, and maintenance staff will be needed to minimize impact to existing school and

pool operations. Phased construction signage and temporary directional lines/signs will be needed to alert people to new traffic circulation, temporary parking, school and pool access, separate parent/student drop-off and contractor access, and security etc. Proactive coordination of the pinch points is important from both safety and overall satisfaction perspectives. Our team is expert at this coordination as evidenced by RISE’s management of large expansion/addition projects while maintaining full scale, daily operations: Ketchikan Aquatic Center, Ted Stevens Anchorage International Airport, Fairbanks International Airport as well as the school projects that both Kent and Ron managed prior to joining RISE/ARCADIS.

ENSURING PROJECT MEETS OWNER GOALSKick-off Meeting

Kent will schedule a kick-off meeting with the City, stakeholders, and other project team members to review scope, budget, and schedule; identify critical stakeholder issues; secure stakeholder commitment; and ensure contract deliverables and project expectations are aligned. This meeting will allow stakeholders and team members to share ideas and reach a consensus on established project goals. It is critical to early on clearly identify and coordinate roles and responsibilities. This will help validate and serve as the foundation of the Project Budget and Project Master Schedule.

Project Team Meetings and Correspondence

Project goals will be translated into action plans for time-critical elements. Kent will lead coordination meetings with the City, stakeholders, design and construction teams (once CM/GC is on board) to efficiently address questions and concerns. Minutes, with action items, will be kept for all meetings, documenting project progression.

To update the City on project progress and issues, Kent will hold bi-weekly meetings with the project team and Building Committee, and as necessary during critical phases of the project. Meetings with the Leadership Committee and the Planning Committee will be held monthly or as often as needed. The City will be consulted on all key decisions and critical project activities and will be informed immediately in the event of major unanticipated issues. We will set appropriate City (and DEED if required) review and approval periods in the project schedule for each critical project milestone and will work with team members in a collaborative fashion.



RISE/ARCADIS will develop and use a series of meeting minutes to document formal decisions, direction, changes, and reviews. Email will be used to keep all project team members “real-time” informed.

BUDGET CONTROLKent will set-up, maintain, and update the project controls, financial management, and project reporting systems. These systems will provide accurate budget, expenditure and estimated cost at completion information and are critical to contingency management. It is essential to prepare a comprehensive budget with appropriate levels of contingency and then manage the budget to success. Identifying and managing risk elements are key to this effort. RISE/ARCADIS has numerous best practice tools to manage the budget and keep stakeholders informed. Kent will keep project financial records current, accurate, and accountable.

Strategiestocontrolcostare:

• Validate the existing project budget is realistic, recognizes all project costs and carries an appropriate level of contingency. Modify as necessary.

• Develop, document and maintain project cost control system. The output will present all estimated and actual costs associated with executing the project.

• Provide budget and cost reporting that is meaningful to users and stakeholders.

• Develop and oversee contracts that clearly define requirements and procedures to keep design team and building contractor on schedule and within budget.

• Effectively communicate with the City, DEED, design and construction teams, and other stakeholders.

• Solicit third-party cost estimates at various phases of design and manage scope and budgetary control.

• Resolve contract changes timely and fairly.

• Meet with the design team early to identify strategies to provide best long term value to the Owner in incorporating green design systems and materials.

• Conduct Value Engineering workshops and obtain life cycle info to align scope and budget, identify best practices and achieve best value for the City.

• Use of CM/GC provides a conservative budget management approach. Development of a 100% GMP provides a good buttress to control costs. Joint control of contingency within the GMP offers benefits

to the owner and contractor and often allows for enhancements within the initial GMP budget without use of project contingency.

• Alternates can be used to add enhancements at financially appropriate times. This is especially powerful in CM/GC as elements can be easily and cost effectively added as construction progresses and risk elements decrease. Both Kent and Ron are experience in this process having both delivered a number of CM/GC projects.

SCHEDULE CONTROLWe recognize this middle school project is very important to the City of Valdez and the Valdez community. A Project Master Schedule will be developed and shared with all project team members and stakeholders to gather feedback, align understanding and ensure everyone’s commitment to successful delivery. Construction phasing will be planned to minimize disruption to VMS and other school operations, staff and students. At each coordination meeting, critical path schedule elements will be reviewed and updated. Schedule compliance will be confirmed via progress reviews as part of monthly pay requests.

PREPARATION OF RFP FOR CM/GC CONSTRUCTION CONTRACTOR SELECTIONAssuming confirmation of the CM/GC approach, Kent will prepare a CM/GC RFP for the VMS project. Selection of the CM/GC contractor with the lowest cost is not always in the Owner’s best interest. It is important to identify the team that provides the best overall value. Selection criteria that reflects past performance, demonstrates management expertise, record of claims, on time/on budget project delivery, and percentage change orders to base bid, should be addressed in the evaluation process. Kent will work with the city and DEED to tailor the CM/GC Contractor solicitation process to select a firm that will most efficiently deliver the VMS while meeting DEED requirements.

NEGOTIATION, PREPARATION AND OVERSIGHT OF THE CM/GC CONSTRUCTION CONTRACTOnce a CM/GC is selected, RISE/ARCADIS will finalize the pre-construction services contract including validation of subcontractor and supplier pre-construction participation, procurement protocols of major



subcontractors and suppliers, project phasing; and timing of the Guaranteed Maximum Price proposals. Kent will oversee and coordinate the pre-construction phase activities of the CM/GC. Ron will have direct responsibility to oversee the construction phase.

COORDINATING USER REQUIREMENTS WITH DESIGN TEAM AND CONTRACTORKent will work closely with City, Design Team, School District, School Administration, Planning Committee and stakeholders to coordinate the user requirements and needs into the new middle school and for temporary facilities in the elementary school.

COORDINATION WITH PROJECT ADVISORY/OVERSIGHT COMMITTEESWe understand the City has established a Leadership Committee consisting of Superintendent, Principal, School Board Member, City Manager, City Council Member and PRCS Director to provide Executive oversight. A Planning Committee has been formed to ensure building meets Educational Specifications and project goals and a separate Building Committee to provide direction, review project progress, recommend change order approval, etc. throughout design and construction. Engaging these committees through the entire process will ensure the project meets owner/user/stakeholder needs and will help preempt conflicts. Rise enjoys the complexity of coordinating multiple stakeholder groups.

External communications will include public outreach to community and neighborhood groups, and briefings to City elected officials and staff. The City will have adequate time to review and provide guidance on all external communication materials/presentations. Our team will provide notice and coordination with the City and Valdez School District for any activities that may impact the school.

Communications with regulatory agencies and approval bodies will be carefully scheduled. Presentation materials will be customized to address the specific interests and audience concerns. A rhythm of regular updates to approval authorities will create an environment of open, accountable project management.

DESIGN TEAM MANAGEMENT/OVERSIGHTKent will provide design management during design and construction. He has worked with Bettisworth North on

many other projects and has a good long-term working relationship with their design principals. RISE/ARCADIS has a Fairbanks office and direct communications with the architect/design team will be accommodated.

The design budget and schedule will be validated to confirm alignment with project goals. Kent will monitor design team progress, review status, facilitate decision making, and ensure City and stakeholder expectations are being met. He will review cost estimates, identify and facilitate value engineering opportunities, assess sustainability issues for practicality, and review A/E pay applications for completeness and accuracy.

Bi-weekly design coordination meetings will be held with the design team and selected stakeholders. Constructability, quality control, systems integration, cost, procurement, value engineering, and completeness will be documented and managed to closure. Kent will ensure the design meets the scope, schedule, and budget needs for this middle school project.

Under Kent’s leadership and as appropriate, we will mobilize a multi-disciplined peer review team to provide design and/or cost reviews at design milestones. He will coordinate stakeholder reviews and provide thorough written design review reports. Kent will manage the CM/GC pre-construction services to maximize the benefit of the CM/GC contractor’s design contributions.

CONSTRUCTION MANAGEMENTWorking in close coordination with Kent, Ron will provide full-time on-site construction management for the VMS project. This approach offers direct benefits to the City by creating a team environment; quick decision making; proactive on-site issue identification and resolution; and comprehensive understanding of technical and management issues. Coordinating with Kent and the City, Ron will provide essential day-to-day contract administration in Valdez.

Throughout design, Ron will address constructability, site logistics, and on-site requirements. He will work with the project team to mitigate contaminated soils risks. During construction, Ron will be on-site full-time to ensure the City receives the designed and contracted VMS project.

Coordinating with the design team, CM/GC and City, Kent and Ron will prepare a Construction Management Plan that provides procedures for overall reporting and controls on construction. Ron will manage the construction



contract, lead the pre-construction meeting, attend bi-weekly project meetings with Kent, manage/verify shop drawings, contractor submittals, and “As-Built” documents, comprehensively document the entire construction process, and manage the RFI, RFP, and Change Order process.

Kent will lead GMP negotiations and carefully review and approve the contractor’s schedule of values. He will establish the pay request submittal protocol that is unique to CM/GC. He will review the baseline schedule and monitor planned versus actual progress. He will work with Ron to review monthly pay requests and make payment recommendations. Expediting long-lead procurement items will be a priority, as will change control through the RFI, RFP, ASI, and change order process. Ron will provide Quality Assurance and oversee the Contractor’s quality control efforts.

Ron will collaboratively work with the entire Project team. He will handle site access, stakeholder and neighborhood issues. As Project Manager, Kent will visit the site on a regular basis, more during critical phases, and will maintain a detailed familiarity with all project elements. To minimize travel expenses and maximize value to the City, Kent will teleconference in for all bi-weekly meetings or attend in person for critical meetings.

PROJECT INSPECTIONAs noted in the RFP and Addenda 1, the City has asked for all required owner inspections be included as part of our scope of services. As such, we intend to subcontract with EMC Engineering, LLC, one of the most experienced and reputable inspection firms in the state to provide Special Inspection services. They have extensive Alaska school estimating experience. In the event the City were to reconsider the contract structure, we could write and administer a special inspections procurement RFP and get competitive prices.

COMPLIANCE WITH ALASKA DEED REQUIREMENTS/APPROVALKent will assist the City in securing DEED approval to use the CM/GC delivery method and ensure project reporting is in compliance with DEED funding requirements.

Monthly project status reports will be submitted to the City and project team to provide updates on project and monitor actual and planned cost and schedule

progress. The reports will include a narrative of monthly project activity, accomplishments, budget and schedule data, including variances, and a review of upcoming events and milestones. We will manage the required DEED review and approvals for all design submittal requirements. During construction, weekly photo report summaries will be generated highlighting key construction activities.

PERMITTING AND DEALING WITH REGULATORY AGENCIESPrior to on-site construction, required City of Valdez, and State of Alaska permitting and approvals must be in-hand. The current VMS schedule leans toward a phased construction approach to take advantage of the 2013 construction season. It will be important to meet with the permitting agencies, clearly explain the phasing plan and reach a mutual understanding of how to keep the phased construction in compliance with permitting requirements. Close and advance coordination with ADEC will be required to minimize the contaminated soils risk.

Kent will identify requirements and provide proactive process management. For project success, it is essential to identify these requirements, assign responsibility, incorporate in the Project Schedule and manage to ensure timely compliance particularly given the phased construction approach. Our team has very good experience managing complexity and good working relationships with permitting and regulatory agencies, including DEED and ADEC.

FF&E PROCUREMENTStarting with the existing FF&E plan and space program as a base, Cricket will closely coordinate with the City and design team to refine required new furnishings and equipment. Early procurement of long lead items and specialized systems provide the team another strategy to expedite the project schedule. We are experienced in specialized facility systems and can assist with procurement as needed. For FF&E packages to be procured directly by the City, Ron and Cricket will provide coordination and assistance in crafting the bid packages, evaluating the bids, recommending award, and coordinating delivery and installation of the FF&E. Cricket is experienced in FF&E move management and will help the transition of existing FF&E into the facility as requested.



COMMISSIONINGThere are multiple options available to provide commissioning. Kent will work with the project stakeholders to define the best solution for VMS. During design and construction, we will coordinate with the Project Team to ensure City/Valdez School District has hands-on involvement in the design and construction process. We will ensure the City/Valdez School District maintenance staff have complete familiarity with the building’s systems, physical plant and mechanics, by developing and managing a thoughtful and efficient commissioning and operations start-up process. Ron will facilitate rigorous checking of all the different building systems with the commissioning agent, design and contractor teams. It is critical to project success for operations and maintenance staff to receive detailed training and truly understand the building and its systems. RISE/ARCADIS has helped many clients with preparing operations and maintenance contracts and agreements as desired.

MOVE PLANNING/EXECUTION FROM OLD SCHOOL TO TEMP FACILITIESCricket will work closely with the City, Design Team, Contractor Team, School District and School Administration to plan and execute a smooth transition from the existing middle school (prior to demolition) into the temporary facilities at the Hermon Hutchens Elementary School. She will lead development of a detailed, task-oriented action plan/master move schedule, coordinate with vendors/moving companies, and manage all elements of the physical relocation so staff, students, faculty and administration can begin the 2013-2014 school year in their temporary facilities as seamlessly as possible.

MOVE PLANNING/EXECUTION FROM TEMP FACILITIES TO NEW SCHOOLWe recognize the importance of a smooth and successful transition from design and construction, to full operations. Cricket is expert at identifying and managing the tasks required to safe and seamlessly transfer into operations. She will identify, manage and resolve post opening facility and operational challenges.

After managing the move from the existing middle school to the temporary facilities at the Hermon Hutchens Elementary School, Cricket will facilitate the move

back into the new school building post-construction completion in late summer/fall 2014. Lessons learned from the first move will be applied to the return move. Where possible, the same high quality vendors/movers will be used for both moves to capitalize on existing relationships and communications.

PROJECT CLOSEOUTOur team will facilitate operations and maintenance (O&M) manual review and approval, and O&M training. Acceptance of the project by the City will require inspection, completion certification, punch-listing, move-in management, and coordination of FF&E installation. All keys, manuals, record drawings and surplus materials will be turned over to the City.

C. AVAILABILITY OF RESOURCES

As an Alaska-based project management firm, RISE/ARCADIS offers the City an experienced project management team with an appropriate level of resources for the VMS project. We can offer flexibility in providing more or less staff resourcing based on the City and project needs. Based on current and projected workloads from now until late 2014, Kent has 70% available capacity, Ron has 100% availability, Cricket has 85% and Joyce has 85%.

Kent will manage this project from our Anchorage office and travel to Valdez as needed, more during critical project phases/milestones. Ron will relocate to Valdez during construction and provide full time, on-site construction management/administration services for this project. Cricket will travel to Valdez and be present for several weeks at a time during critical move related activities. Joyce will provide project support from Anchorage.

RISE/ARCADIS understands the value in providing clients with team continuity throughout the life of a project. It has long been our practice that once RISE/ARCADIS assigns staff to a project, those staff resources will maintain their commitments from project initialization through project close-out. While there will be a natural shift in day-to-day project leadership from Kent to Ron during construction phase, Kent will remain involved in the project throughout the entire duration.

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Kent Crandall has over 30 years of experience in design, construction management, and

project management including complex school construction programs. He is known for

his ability to seek a thorough understanding of the project objectives, and to develop

innovative solutions for efficient implementation. He brings the unique ability to provide

true owner perspective with functionality, and long-term value and aesthetics as highest

priorities. A registered architect, Kent can provide a technical peer review of all design and

construction documents.

Kent is expert in the management of contractor selection and contracting processes for

conventional Design/Bid/Build, Construction Manager/General Contractor (CM/GC), and

Design-Build project delivery methods.

Relevant Experience

K-12 School, Stebbins, AK: Prior to joining RISE, Kent was project manager for this $8.5M K-12 school project. He wrote the Design Program (Ed Spec), coordinated the design through 35%, wrote the Design/Build RFP, negotiated the D/B contractor contract, and managed the project through construction. This project was delivered on time and under budget.

Unalakleet High School and Elementary School Renovation/Addition: Prior to joining RISE, Kent designed the renovation and prepared a Design/Build RFP package then managed construction for a $5.5M project that included additions to a high school and elementary school.

Bend/Lapine School District, Multi–Year Expansion Program, Bend, OR: Prior to joining RISE, Kent was Project Manager for this $50 million phased multi-year program that included three 60,000 SF elementary schools, a 100,000 SF middle school and four major classroom and auditorium additions. Kent managed all of these individual projects from programming and design through construction and move-in.

West High School and Romig Middle School Master Plan, Anchorage, AK: Kent served as project manager for the Anchorage School District’s Romig Middle School and West High School Master Plan. He facilitated three master planning charrettes involving a planning team of administrators, teachers, students, community members, architects, and engineers. Three public forums were held to allow community and stakeholders to comment throughout master plan development.

Haines High School CM/GC RFP, Haines, AK: Kent provided consulting services for the Haines High School Renovation and Addition, a CM/GC project. Kent helped develop an RFP on behalf of the Owner, conducted RFP evaluation services, and lead the Owner through the contractor selection process, contract negotiations and a value engineering session.

Gateway Aquatic Center, Ketchikan, AK: Kent provided design management and contracting for the new $23M Gateway Aquatic Center project. He facilitated the solicitation and selection committee review process of both the A/E Team and the CM/GC Contractor proposals. He oversaw the design development through Construction Documents. This project included DEED coordination, CM/GC method approval and

Kent Crandall, AIAProject Manager/Design Manager

EducationBachelor of Arts, Environmental Design,

Brigham Young University

RegistrationsAlaska Architect License #A-6538

California Architect License #C20449

ReferencesJesse VanderZanden, Airport Manager,

Fairbanks International Airport, 907.474.2500

Ron Long, Community Development Director, City of Seward, 907-224-4020

Greg Rochon, (Dena’ina Civic and Convention Center reference) 907-330-8191

Ron Rozak, P.E.On-Site Construction Manager

Education

Bachelors of Science in Civil Engineering, Colorado State University / Masters Degree in Engineering (Construction Management)

Texas A&M University

Professional Registrations

Registered Professional Engineer, CE #5649, Alaska

References

Tom Moll, P.E., Senior Civil Engineer, Hansen Alaska, 907.279.1282

Cliff Allen, Public Works Director, City of Ketchikan, 907.228.4738

Jim Beckham, P.E., Vice President Operations, Harbor Enterprises,

907.224.3190

Ron Rozak, P.E. has 37 years of professional design and construction management

experience with large and small school program, civil, utility, environmental, and

facilities projects. Ron has managed many public and private projects through

study, design, construction and decommission. He has expertise in technical

writing, planning, budgeting, scheduling, utilities, right-of-way and easements,

construction administration, and inspections. His background includes establishing

procedures, developing project manuals, preparing Request for Proposals,

negotiating contracts with A/E firms and contractors and providing design and

construction management and quality control assistance. Ron has worked in many

rural locations including the Alaska Peninsula, Bristol Bay, Iliamna Lake, Kodiak

Island, Kenai Peninsula, Unalaska, McGrath, and Port Clarence.

Relevant Experience

Kenai Peninsula Borough School Construction Program, Kenai, AK (Ron’s Personal Experience): Prior to joining RISE/ARCADIS, Ron served as Project Manager for the Kenai Peninsula Borough’s $86M (mid 1980 dollars) school construction program. This mid 1980’s phased, multi-year program included two new 120,000 SF high schools, three new elementary schools (two 50,000 SF and one 15,000 SF) and one elementary school major remodel. Ron directly oversaw all of these projects. He oversaw inspections and coordinated with four different design teams over the life of the program. He also managed a number of other consultants (survey, geotechnical, well drilling, field testing, laboratory testing, and special inspection). He administered five general contractor contracts and coordinated numerous utility extensions. Typical duties for each school included: administration of the bid process and performance phases for architects, engineers and contractors, monitoring project schedules, reviewing project cost estimates, maintaining program and project budgets, overseeing program development, reviewing project designs, inspecting construction, administering the training, punchlist and closeout activities, presenting status reports to the Borough School Board and Assembly, coordinating with state agencies, performing special studies, and preparing numerous periodic and special written reports.

Goose Creek Correctional Center Water/Wastewater Facilities, Pt. MacKenzie: Ron was Project Manager for the $22 million Matanuska-Susitna Borough Goose Creek Correctional Center Water/Wastewater Facilities project. Ron monitored construction progress and activities, prepared meeting records, managed and reviewed the budget, schedule, pay applications, and change order proposals.

City of Ketchikan Fire Station and Public Library, Ketchikan: Ron provided daily on-site construction administration services on behalf of the City of Ketchikan for the $12M Ketchikan Fire Station and the new $12M Ketchikan Public Library. For both projects, he oversaw construction progress; coordinated with the architect, contractor team and community; managed the RFI, RFP process and provided stakeholder communications. Both projects were delivered under budget using a Construction Manager at Risk methodology. The Fire Station is complete and the Library is in the closeout phase.

Prior to RISE, Ron was the Principal Engineer and Project Manager for his own engineering firm. He performed engineering services around the state.

A certified project management professional, Cricket Gartrell has over 25 years

experience in construction administration, office administration, and financial

management. She has extensive experience in activation, transition planning, and

schedule development. Cricket is very experienced in move planning and execution

having recently planned and managed move planning for the $72M Tanana Chiefs

Conference Chief Andrew Isaac Health Center and the $24M Kenaitze Dena’ina

Wellness Center. She helped deliver the detailed activation and move planning at

the $330M Ted Stevens Anchorage International Airport, $107M Anchorage Museum

Expansion and $240M Goose Creek Correctional Complex Facility.

Relevant Projects

Tanana Chiefs Conference Chief Andrew Isaac Health Center, Fairbanks, AK - Cricket is managing the Medical Equipment, FF&E and Activation Program for this $72M Health Center. She also served as Event Logistics coordinator for the ground blessing ceremony where she coordinated all aspects of site setup, safety, and vendor control for the 300-person event.

Goose Creek Correctional Center, Pt. MacKenzie, AK - Cricket provided on-site construction administration services for this $240M Goose Creek Correctional Center. She developed the controls system used to monitor the activation progress for the project and provided master scheduling and field support. Cricket helped develop the initial transition planning for this project. She recently completed management of the $6.4M FF&E program.

Anchorage Museum Expansion, Anchorage, AK - As Assistant Project Manager for the $106M Anchorage Museum Expansion project, Cricket conducted and coordinated weekly activation meetings with the Owner, Architect and Contractor, 12 months prior to the Museum opening to the public ensuring a seamless changeover. A key member of the project planning team, she coordinated all aspects in the transition from construction completion to the Grand Opening. During project close-out, Cricket coordinated commissioning, warranty issues, O&M Manuals, record reconciliation, and punchlist completion.

Anchorage International Airport Terminal Development Program, Anchorage, AK - Cricket provided project controls for both the Concourse C tenant buildout and activation programs. The tenant program involved over 30 buildouts with activity starting at lease negotiation through construction completion. Activation included development and management of schedules in excess of 2,000 items.

Fairbanks International Airport Terminal Area Development Program, Fairbanks, AK - Cricket provided logistics support and start-up services for the $99M Fairbanks International Airport Terminal Area Development Program. She set-up the project office in Fairbanks and implemented the document control system. She also prepared the financial reporting system and helped develop the master project schedule. Cricket helped coordinate special event logistics for the project ground breaking ceremony. She assisted in the activation program which included seamless multi-phased move-ins.

Cricket Gartrell, PMPMove Manager

Education

A.S., General Studies, Colorado Technical University

University of Alaska Anchorage/ Project Management and Scheduling, AutoCAD, Real

Estate Law, Ethics, Human Relations in the Workplace, and Conflict Resolution

Professional Affiliations

National Association of Women in Construction / Project Management Institute

Certifications

Project Management Professional, Project Management Institute

ReferencesAndy King, Project Manager, Davis

Constructors and Engineers, 907.562.2336

Pat Johnston, Alaska Aerospace Corporation, 907.561.3338

Kurt Steinert, Project Manager, Municipality of Anchorage, 907.343.8272

Joyce AndersenProject Administration/Document Controls

References

Don Simmons, Former Vice President Construction and Capital Projects, Cook

Inlet Housing Authority, 907.229.9835

Martha Schoenthal, Project Manager, The Foraker Group 907.301.8887

Russ Krafft, Procurement, Matanuska Susitna Borough, 907.745.9639

Joyce Andersen has extensive experience in construction administration, office administration and financial management. She is highly skilled at preparing contract documents, preparing and executing construction documents, managing submittals, RFIs, RFPs and change order work flow, maintaining project files and correspondence, and managing document control. Joyce has worked as a project assistant for both architectural and construction firms and has a detailed understanding of the construction process.

Relevant Projects

Goose Creek Correctional Center, Pt. MacKenzie, AK: Joyce was Project Assistant for the $240M Goose Creek Correctional Center. She prepared budget updates from multiple funding sources, facilitated and distributed the weekly and monthly construction progress reports, tracked and logged government approvals, managed the processing and preparation of RFPs, Pay Estimates, Change Orders and design changes. Joyce managed document control, assisted with preparation of RFIs, invoices, change orders, owner directives, and other documents. She coordinated project close-out documentation and deliverables.

Goose Creek Correctional Center Water/Wastewater Facilities, Pt. MacKenzie, AK: Joyce provided administrative support for the Goose Creek Correctional Center Water/Wastewater facilities during the RFP process and throughout. She also performed budget reporting, facilitation of weekly and monthly reports and document control.

Kodiak Public Library, Kodiak, AK: Joyce is serving as Project Assistant for the $12M Kodiak Public Library currently under construction. She prepares Owner Meeting Agendas and Minutes, Construction Meeting Agendas, and budget/schedule spreadsheets.

Dena’ina Wellness Center, Kenai, AK: Joyce is serving as Project Assistant for the $24M Dena’ina Wellness Center for the Kenaitze Indian Tribe. She prepares Construction Meeting Agendas and Minutes, budget/schedule spreadsheets, assists with the monthly report, provides document controls.

Ketchikan Public Library, Ketchikan, AK: Joyce served as Project Assistant for the $12M Ketchikan Public Library. She prepares Owner Meeting Agendas and Minutes, Construction Meeting Agendas, and budget/schedule spreadsheets.

Tanana Chiefs Conference Chief Andrew Isaac Health Center: Joyce assisted with drafting various Requests for Proposals for contracted services in support of this $72M Health Center.

Municipality of Anchorage Capital Projects, Anchorage AK: Prior to RISE, Joyce was engaged as Contract Administrator for the Municipality of Anchorage Capital Improvements. She worked under the Division Manager coordinating and developing the project databases and served as the liaison between numerous municipal and outside agencies.

Cook Inlet Housing Authority, Anchorage, AK: Joyce also was Development Administrator for Cook Inlet Housing Authority. She had a wide range of responsibilities including multiple project development and document control duties on numerous projects. Duties involved extensive management, communication and funding related services.

Chris Christensen, P.E. Alaska Resident Special Inspection Program Manager CE 12294 Qualifications, Experience, and Training Chris Christensen, P.E., will be the Special Inspection Program Manager for this project. Mr. Christensen is an Alaska resident. His success in managing special inspection programs is evidenced by the number of inspectors he has trained/developed and the number of projects he has managed. During the last 5 years, he has trained 20+ inspectors in various aspects of special inspection and has managed his inspectors on projects with construction costs totaling over 1 billion dollars. Recently, Mr. Christensen has managed the following special inspection projects: Susitna Valley Jr./Sr. High School, South Palmer Elementary School, Kodiak Community Health Clinic, South Peninsula Hospital Phase II, and Goose Creek Correctional Center. Mr. Christensen has 18 years of engineering and special inspection experience in Alaska. He has worked as a laboratory technician, a field technician, a special inspector, a laboratory manager, and a special inspection manager/supervisor. Mr. Christensen is a member of ICC and the American Society of Testing and Materials (ASTM). He is also a member of the Municipality of Anchorage (MOA) Special Inspectors’ Advisory Committee and was very involved in developing the requirements for the Special Inspection Licensing Program in Anchorage. Types of Inspections for this Project: Mr. Christensen will be responsible for managing EMC’s inspectors assigned to this project and if necessary he may perform inspection on any of the structural items. Chris Christensen Certifications and Licenses:

• Professional Civil Engineer License #12294

• MOA Special Inspector License #032 • ICC Structural Steel & Bolting Special

Inspector • ICC Structural Welding Special Inspector • ICC Reinforced Concrete Special

Inspector • ICC Pre-stressed Concrete Special

Inspector • ICC Structural Masonry Special

Inspector • ICC Spray-applied Fireproofing Special

Inspector • ICC Soils Special Inspector

• ACI Concrete Field Testing Technician • ACI Strength Testing Technician • ACI Tilt-up Technician • Post Tension Concrete Institute Level 1 • Precast Concrete Institute Level 1 • WAQTC Qualified Technician

Embankment & Base • WAQTC Qualified Technician Aggregate • WAQTC Qualified Technician Asphalt • Asphalt Institute Certified Mix Design

Technologist • Troxler Nuclear Gauge Safety • Troxler Radiation Safety Officer

John Rego, Alaska Resident Special Inspector Mr. Rego is one of the most versatile and well-rounded inspectors in the State of Alaska. One of his greatest assets to any project is his meticulous and detail-oriented nature. He thoroughly reads and understands the project specifications and approved plans and is known for finding details that are often overlooked. This characteristic has proven to be extremely valuable to contractors and clients alike, saving both time and money for any project that he is involved in. With a Bachelor’s degree in Geology and a background in Geotechnical Engineering, Mr. Rego has a solid foundation in earthwork construction. Mr. Rego gained extensive experience in Geotechnical Engineering by leading numerous soil investigations and writing dozens of geotechnical reports. Some of his more notable soil investigation projects include the Anchorage Rental Car Center and the Dena’ina Convention Center, and the Kodiak Island Borough Swimming Pool. Prior to his formal education, Mr. Rego spent time working as a welder. His welding experience gives him insight into fieldwork and conditions, assisting him in performing structural steel and welding inspections. Mr. Rego is an American Welding Society (AWS) Certified Welding Inspector (CWI). His recent accomplishments in steel inspection include the new Susitna Valley Jr./Sr. High School, Kenai Lowe’s, Wasilla Sports Authority, Homer Hospital Expansion Phase II, and most notably the Goose Creek Correctional Center (GCCC). Mr. Rego’s responsibilities on these projects included performing visual inspection of moment frames, steel deck welding, high-strength bolting, and nelson studs. He also performed NDT and ultrasonic testing (UT) of welds. Mr. Rego also has extensive experience in performing concrete reinforcement inspection. He is an accomplished inspector of precast tilt-up concrete panels. He recently completed all of the inspections on the GCCC project (the largest concrete precast panel project in Alaska. Mr. Rego is especially helpful to the contractors and the owners in discovering missing imbeds items. Upon discovery of the missing items, he would communicate to the contractor the deficiency so the item could be fixed without delays to the project schedule. John Rego Certifications and Licenses: • MOA Special Inspector License #073 • ICC Structural Steel & Bolting Special Inspector • ICC Structural Welding Special Inspector • ICC Reinforced Concrete Special Inspector • ICC Pre-stressed Concrete Special Inspector • ICC Structural Masonry Special Inspector • ICC Soils Special Inspector • ICC Spray-applied Fireproofing Special Inspector • ICC Master of Special Inspection • AWS Certified Welding Inspector • ASNT NDT Level I UT Technician • ACCP™ Level II VT • ACI Concrete Field Testing • ACI Laboratory Aggregate Technician

• ACI Tilt-up Supervisor • Post Tension Concrete Institute Level 1 • Precast Concrete Institute Level 2 • WAQTC Qualified Technician Embankment & Base

AGENDA STATEMENT



AGENDA ITEM NO. MEETING DATE: November 19, 2012 ITEM TITLE: Approval of New Middle School Procurement Method

SUBMITTED BY: John Hozey City Manager CITY MANAGER: ____________________



Funding Source:

EXHIBITS ATTACHED: Resolution ___ Ordinance___ Other ___Presentation Materials_ __________ RECOMMENDATION: Approve the General Contractor/Construction Manager (GC/CM) Team Build Method for Procurement of the New Valdez Middle School SUMMARY STATEMENT: One of the key decisions that need to made as soon as possible regarding the new Middle School is the method of procurement the City wishes to pursue. The traditional approach has been the Design/Bid/Build method. This is when you develop a complete design first, then put it out to bid, and then hire a contractor to build the facility. This is a time honored way of constructing public infrastructure. In theory, the way this works is that you hire a design team based on qualifications (not price) so that you get a high quality design; then you bid out the project to the lowest bidder for construction. If the design was sound and the contractor is closely watched, then you wind up with a quality building at the lowest price possible. However, theory doesn’t always match up with reality. The drawbacks to the Design/Bid/Build method are that there is a strong tendency for some construction contractors to underbid the project to win the contract with the intent of then exploiting every unknown condition during construction to fight for change orders each step of the way, thus making up for the low bid. This therefore requires very careful full-time inspection and can result in an adversarial relationship among the project participants. And due to all the change orders, the final cost winds up not being the theoretical market low. Another drawback is that the Design/Bid/Build method takes longer to complete than other methods. This is because you have to completely finish each part before moving on to the next; it is also due to the constant change orders that can extend the construction period.

Page 2 of 2

An alternative procurement method is known as the General Contractor/Construction Manager Team Build Method, or just GC/CM for short. The GC/CM method starts with hiring the design team the same way you would under the Design/Bid/Build method (qualifications based). You also then hire a project manager based on qualifications. The project manager (PM) works for the owner and coordinates all aspects of the project. The design firm would then answer to the PM and the PM answers to the owner. Together the design team and the PM work with the owner to develop the project concept to approximately a 35% design. At this point a request for qualifications for the general construction contractor is solicited. With the goal of bringing the general contractor on board early enough in the process to have input into how the design is developed from 35% to 100%. As the project design approaches completion, the owner through the PM, negotiates with the general contractor for a guaranteed maximum price (GMP) for the construction. Everyone agrees to this price before construction begins. If for any reason a GMP can not be negotiated to everyone’s satisfaction, then there is still the option to revert back to a standard open bidding process. The benefits of this approach are that you get to hire a contractor based on qualifications and reputation, not just on price. You also get to familiarize the contractor with the project before construction begins, minimizing the unknowns and the number of change orders. The design team gets to benefit from the contractor’s knowledge and experience for the specific area or the specific construction techniques they intend to use. This enables the contractor to suggest modifications or substitutions early on that could result in reduced costs without compromising the overall quality of the design. Additionally, the GC/CM method can move the project along much quicker because early construction phases (like demo and site work) can begin even before the full design on the building is complete. It also allows the contractor to start ordering materials (especially long lead items like steel) before the design is 100% complete. These factors, plus fewer change orders can compress the schedule and deliver the project faster than would be possible under the standard Design/Bid/Build. The PM recommended for this project (RISE) has a lot of good experience with the GC/CM process, as does our current design team (Bettisworth North). Therefore City Administration and the Middle School Leadership Committee recommend the GC/CM approach. We will be discussing the pro and cons of the procurement method options in greater detail during the meeting and RISE will be available for any questions you might have.

Introduction to Alternative Construction Delivery Methods

Alternative Construction Delivery Methods

Delivery Methods as a Risk Management Tool

Selecting right delivery method is a risk management tool

Flexibility to choose most effective delivery method can generate benefits Cooperative team relationship Cost savings Faster delivery Better risk management Fewer claims/lawsuits


Primary Delivery Methods

1. Design-Bid-Build2. Design-Build3. Construction Manager/General

Contractor (CM/GC)


1. Design-Bid-Build

Owner hires architect to design project

After design work is complete (100% CDs), project goes out for bid

Contractors submit competitive construction bids

Typically, low-bidder wins work and builds project



Advantages of Design-Bid-Build

Well understood by industry and owners Default approach for most government contracting

Direct relationship between design firm and owner Good for uncertain or unique design

Building is well defined Gives owner more control over end product

Objective contract award Competitive bidding results in low cost Good access for all contractors


Disadvantages of Design-Bid-Build Low bid contractors can be unreliable and may

pursue “cut rate” approach Cut corners, low quality staff

Creates adversarial relationship between owner, contractor and architect

Absence of contractor during design limits constructability and cost control Missed opportunities for time/cost savings and

project betterments More change orders and claims as result of

constructability issues, adversarial relationships Longer schedule due to sequential/linear process


2. Design-Build

Program/bridging documents are developed

Owner issues RFP for contractor (may hold design competition)

Owner selects contractor to design and build project One contractual team

responsible for design and construction



Advantages of Design-Build

Single source of responsibility Works well for prototype or simple, well-

defined projects Fastest project delivery Close coordination between contractor

and architect Owner not exposed to conflicts and

disputes between contractor and architect


Disadvantages of Design-Build

Reduced owner input/control of design and flexibility in changes Contractor directs design process Most “compromises” favor the contractor Require well-defined specifications to avoid

“surprises” Less quality assurance (checks and

balances) Requires higher level of sophistication

than Design-Bid-Build from contractors


3. Construction Manager/General Contractor (CM/GC) Owner contracts with

architect for design Owner selects contractor

during design phase based on qualifications and other cost related criteria

Contractor participates in design phase with owner and architect Provides planning,

estimating, scheduling and constructability advice

Contractor negotiates Guaranteed Maximum Price (GMP) and schedule when design is near completion



Advantages of CM/GC “Team” relationship among owner, architect

and contractor Contractor selected based on qualifications,

track record and other value criteria Owner can select “best value” team

Contractor’s involvement in design Early knowledge of construction cost “Unbuildable" or costly details may be avoided

and design/drawing inconsistencies are limited Constructability and value engineering from start Team continuity from design through

construction


Advantages of CM/GC

Ability to "fast track" construction by bidding early work prior to final design completion (like Design-Build)

Summary specs may be used since contractor’s input can lead to early agreement on materials, equipment and other features.

GMP approach provides benefit of lump sum pricing.


Disadvantages of CM/GC

Potential conflict as contractor’s relationship changes from advisory role to contractual role of general contractor

Level of sophistication required limits competition

Requires additional management and administrative effort during procurement

Some jurisdictions require special approval to use this method

Schedule and cost risks if acceptable GMP is not reached

Three steps to selecting the “right” delivery method


1. Examine owner/project characteristics

Complexity of project/uniqueness of design

Funding/budget Schedule Risk assessment Owner’s level of expertise Owner’s regulations and policies


2. Look at Project Value vs. Complexity

3. Determine if Accelerated Project Schedule is Necessary. Schedule is influenced by:• Opening date• Construction season length• Project financing• Political initiatives• Grant funding



Alternative Delivery Project Examples

Anchorage Museum Expansion

Dena’ina Civic and Convention Center

Ted Stevens Anchorage International Airport

Fairbanks International Airport Terminal Redevelopment

AGENDA STATEMENT

AGENDA ITEM NO. MEETING DATE: November 19, 2012 ITEM TITLE: Approval of Contract with RSA Engineering for the Design of the Valdez Elementary School HVAC/Boiler Improvements

SUBMITTED BY: Dean Day Capital Facilities Director CITY MANAGER: ____________________


Required: $92,460

Amount Budgeted: $95,945

Funding Source: 310-9511-58000

EXHIBITS ATTACHED: Resolution ___ Ordinance___ Other ___ Proposal RECOMMENDATION: Approve contract with RSA Engineering Inc., for the Design of HVAC (heating, ventilation, air conditioning) and Boiler Improvements to Hermon Hutchens Elementary School in the of amount of $92,460 SUMMARY STATEMENT: The existing HVAC system at Hermon Hutchens is not functioning correctly or efficiently. The system is 30+ years old and in various states of disrepair. The system is in need of new controls and components to replace the aging pneumatics, pumps, and boilers. This project was presented to the City Council by the School District as their top maintenance priority for 2013. As a result of that request, Administration redirected funding from other scheduled school maintenance projects in the current 2013 draft city budget to fund this construction. Design money in the 2012 budget was also reallocated to fund this contract now for work in this fiscal year. RSA will make a site visit to the school and assess the problems with the system and design the fixes necessary to make it functional. RSA will phase the construction documents to allow for the replacement of components as our budget allows.

AGENDA STATEMENT



AGENDA ITEM NO. MEETING DATE: November 19, 2012 ITEM TITLE: Approval of the Amended City Council Policies and Procedures.

SUBMITTED BY: Sheri Pierce City Clerk CITY MANAGER: ____________________



Funding Source:

EXHIBITS ATTACHED: Resolution ___ Ordinance___ Other __X__ RECOMMENDATION: Approve the amended City Council policies and procedures SUMMARY STATEMENT: After review of the City Council Policies and Procedures during a work session held on November 5, 2012, the City Council directed the City Clerk to amend the policies as follows: Page 4 - III. Order of Business and Agenda (A) Agenda Format Page 13 - XI. Travel (E) (5) City Council and City Clerk Travel Expenses Per Diem The amended Policies and Procedures document is attached for council approval.

, VALDEZ CITY COUNCIL POLICIES AND PROCEDURES

Amended 10/01/12 11/19/12

I. AUTHORITY A. Charter: The Charter of the City of Valdez provides that the

Council may determine its own rules of procedure for meetings. The following set of rules shall be in effect upon their adoption by the Council and until such time as they are amended or new rules adopted in the manner provided by these rules.

II. GENERAL GUIDELINES A. New Council Seated: 1. At the first regular meeting following the annual City election,

the mayor and City Council members are sworn in by the City clerk.

2. The mayor then conducts the election of mayor pro tempore

from among the Council members. The mayor pro tempore shall serve for one year. A majority vote of not less than four of the members elects the mayor pro tempore. The mayor pro tempore serves at the pleasure of the Council.

B. Meetings to be Public: All meetings of the Council except those

qualified as Executive Session shall be open to the public. The journal of proceedings (minutes) shall be open to public inspection.

C. Quorum: A majority (4) of the members of the Council shall

constitute a quorum and be necessary for the transaction of business. A quorum must be present for the duration of the meeting. If a quorum is not present, those in attendance will be named and they shall adjourn to a later time.

D. Notice of Meetings: At least 24-hours written notice shall be given

designating the time and purpose of a special meeting. In the event the mayor declares in writing that a state of emergency exists, at least six (6)-hours written notice shall be given designating the time and purpose of a special meeting.

E. Journal of Proceedings: An account of all proceedings of the

Council shall be kept by the City Clerk and shall be entered in a book

Valdez City Council Policies and Procedures Page 2

constituting the official record of the Council. F. Discussion: Action items on the agenda require a motion prior to

discussion. Discussion of any subject is permitted only with reference to a pending motion. When necessary, a motion can be prefaced by a few words of explanation or a member can first request information which may assist him in wording an appropriate motion. After a motion has been made and seconded, but prior to Council vote, members of the public may speak to the subject.

In debating a motion on the floor, Council members must confine

themselves to the matter before the City Council. Council members should not question the motives of another Council member, city staff or members of the public. However, the nature or consequences of a measure may be condemned in strong terms. It should not be an individual Council member, but the measure that is the subject of debate.

If a particular Council member's remarks are objected to by another

Council member as being improper, that Council member cannot proceed with the alleged improper comments without the permission of the City council expressed by a vote of a majority of Council members at that meeting, upon which question there shall be no debate.

G. Rules of Order: Roberts Rules of Order Revised shall be the

source of meeting procedure except where a different procedure is proper by law or Council custom.

H. Attendance: 1. Any Council member(s) not able to attend a particular meeting

must notify the Mayor or City Clerk as far in advance as possible.

2. Attendance by means of telephone or other electronic media is

not allowed except during work sessions or by permission of the council for the purpose of attending executive session. Voting by means of telephone or other media is not allowed under any circumstances.

3. Administrative staff as required should be available for all


Council meetings. 4. The seat of any Council member, including the Mayor, shall

become vacant if the Council member is absent from three consecutive regular meetings without excuse.

I. Motions for Reconsideration: Any action may be brought up for

reconsideration one time by any Council member if action which was approved has not begun (i.e., contract signed, notice to proceed issued).

J. Requests of Administration: Requests for information that is readily

available or for tasks of an incidental nature, may be made by any individual council member, any time, without concurrence of a quorum.

Requests that will result in the use of staff time for the development of

new documents, or to conduct activities that would not occur in the normal course of business, as determined by the city manager, shall require verbal consent by at least four (4) members of the council. (Four members of the council constitute a quorum).

K. Attendance of Media at Council Meetings: All official meetings

of the City Council and its commissions, boards and committees shall be open to the media, freely subject to recording by radio, television and photographic services at any time, provided that such arrangements do not interfere with the orderly conduct of the meetings. Recording, audio or video, arrangements shall be made with the City Clerk.

L. Discipline: Council has the right to control its meeting hall. The

mayor as presiding officer shall act on behalf of the Council in enforcing order as provided by parliamentary law. Decorum of the members should reflect the dignity of the Council and the public good.

M. Each newly elected city council member shall complete a

Declaration of Interest form setting forth each organization / board / non-profit corporation, etc., on which that newly elected city council member is a member. It is the obligation of the council member, throughout the duration of his/her term of office, to declare his interest prior to any relevant council


discussions and to update this Declaration of Interest form to reflect any change of status on any current or new board positions. The Declaration of Interest form will be kept in the City Clerk's office and will be available to the public upon request. Each council member will comply with the conflict of interest sections of the Valdez City Code.

III. ORDER OF BUSINESS AND AGENDA: Only items appearing on the

published or posted agenda may be acted upon. Any other business coming before the body may be introduced only by majority consent of the members and acted upon only if it is inconsequential and of minor significance. Failing the consent of the majority, the item shall be deferred to the next special or regular meeting agenda.

A. Agenda Format: The usual order of business will be as follows: 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes 5. Public Appearances 6. Public Business from the Floor 6. Referrals/Reports from Commissions 8. City Manager/City Clerk/City Attorney/Mayor Reports 7. Consent Agenda** 8. Unfinished Business (An item having been before council at a

previous meeting.) 9. New Business 10. Ordinances 11. Resolutions 12. Reports 13. Public Business From the Floor 14. City Manager/City Clerk/City Attorney/Mayor Reports 15. Council Business from the Floor 16. Council Travel 17. Executive Session (If needed) 18. Adjournment

B. Agenda Items: Items may be placed on the agenda by the city manager, city clerk, or at the request of the mayor, or any two

members of the city council. Requests that items be placed on the agenda for action by the council shall under no circumstances violate


the public notice requirement as set forth in Section 3.6 (c) of the City Charter.

C. Public Appearances: Public appearances shall be scheduled and placed on the agenda by the city clerk or the city manager. The speaker and topic of the presentation shall be identified on the agenda. Public appearances and presentations shall be limited to not more than 15 minutes. Presentations exceeding 15 minutes may be scheduled as a work session at the discretion of the city manager, the mayor, or two members of the city council.

D. Discussion Items: No action shall be taken on any item described on the agenda as a "discussion item" until a subsequent regular or

special meeting. If prompt action is required on a matter due to timing of the issue involved, it shall be listed as an action item on the agenda.

E. Consent Agenda: Items on the consent agenda are acted upon by

one motion with no discussion. Consent Agenda items are to be those with no Council conflicts of interest and routine matters of business.

The Mayor or any council member may ask that an item listed on the

Consent Agenda be moved to New Business for the purpose of discussion and vote.

The general public should be given the opportunity to speak to any

item on the Consent Agenda. If a member of the public poses a question about any item on the Consent Agenda, that item must be moved to New Business for discussion.

IV. TYPES OF MEETINGS: A. Regular Meetings: The Council shall meet in the Council

Chambers for regular meetings. The regular Council meetings are to commence at 7:00 p.m. on the first and third Monday of each month unless the Monday falls on a legal holiday in which case the meeting will be held the following Tuesday. All regular meetings of the City Council shall adjourn not later than twelve midnight, unless an affirmative vote of at least four members is taken to continue past midnight.


B. Special Meetings: Special meetings of Council shall be called by the City Clerk upon request of the Mayor or two Council members. The request shall be documented by the City Clerk. The call for the special meeting shall specify the day, the hour and the location of the special meeting and shall list the subject or subjects to be considered. Only such business may be transacted at a special meeting as may be listed in the call for said meeting. Before a special meeting of Council is called, the City Clerk shall contact each Council member to verify attendance to determine if there will be a quorum.

C. Work Sessions: The Council may meet in informal work sessions

(open to the public) at the call of the Mayor or any two members of Council. A quorum must be present for the duration of the meeting. If a quorum is not present, those in attendance will be named and they shall adjourn to a later time.

Only such business may be discussed at a work session as may be

listed in the call for said work session. No action may be taken in a work session.

D. Executive Sessions: 1. Conduct of executive sessions shall be in accordance with the

City of Valdez Charter and State law. 2. Items to be discussed in executive session shall be given prior

public notice and properly identified on the published and posted agenda.

3. Matters that may be discussed in executive session: a. matters, the immediate knowledge of which would

clearly have an adverse effect upon the finances of the city; b. subjects that tend to prejudice the reputation and

character of any person, provided the person may request a public discussion;

c. matters which by law, municipal charter, or ordinance

are required to be confidential;


d. matters involving consideration of government records that by law are not subject to public disclosure;

e. some attorney-client communications 4. To take action on an item discussed during executive session,

the item must be placed on the agenda both under the business portion of the agenda for action and the executive session portion for discussion. When the item is reached on the business portion of the agenda, a motion to modify the agenda to defer action on the item until after the executive session would be in order.

5. The City Council determines who may attend an executive

session, including attendance by telephone. V. CHAIRMAN AND DUTIES: A. Chairman: The Mayor shall preside as Chair at all meetings of the

Council. In the absence of the Mayor, the Mayor Pro Tempore shall preside. In the absence of the Mayor and Mayor Pro Tempore, the City Council member present with the greatest cumulative length of service on the council shall preside.

B. Voting: The City Clerk shall report the vote (Clerk, " ayes,

nays, absent, abstaining;") and the result of the action ( "motion passes/fails.")

C. Limitation on Chairman: Prior to making a motion, the presiding

officer must relinquish the gavel to another Council member who will preside over the discussion and determination of the motion.

VI. LEGISLATION: A. Ordinances - Laws of the City: 1. Introduction - Two public readings are required. A waiting

period may be required for some ordinances. 2. Method of Introduction: For Purpose of Public Hearing The

ordinance is read in full, or, if sufficient copies are available to the public, it may be read by title only.


3. Action at first reading may be to:

• Amend as appropriate, or • Approve at first reading and advance to second reading

. 4. Action at second reading may be to:

• Amend as appropriate, or • Approve at second reading and adopt

5. Amendment: If a substantial change is made, then additional

readings are required until two consecutive readings are accepted without substantial change.

6. Emergency Ordinances May be passed at first reading for adoption with six positive

votes; are limited to matters which may be acted upon. 7. Codification - Most ordinances adopted either supplement or

amend existing ordinances which are in the City code of Laws, and such supplements and changes are periodically printed for insertion into the code book. Some special purpose ordinances are not codified.

VII. Resolutions - An Expression or Opinion of Council: A. Introduction: One public reading and motion to adopt or approve. B. Method of Introduction: Read in full or by title only as with

ordinances. C. Purposes: An act of temporary character (budgets, user fees,

policies, etc.) VIII. Proclamation: Official announcement or endorsement of a special event or

person issued by the Mayor. IX. FINANCES: A. Budget:


1. The budget is to be available for review by Council by

November 15 of each year. 2. A public hearing is required by Council not less than one week

before adoption. 3. The budget is to be adopted by resolution and money

appropriated no later than December 20. There are provisions for adoption should Council fail to act as required.

4. May be amended in a manner provided by the code. 5. The Council will conduct a mid-year review of the budget and

amend if necessary. B. Audit: 1. Annual audit shall be made by an independent certified public

accountant employed by Council. 2. Completed report is due to Council within 180 days following

the close of the fiscal year under examination. X. TAXES: A. Property Assessment: Annually at January 1. B. Assessment Appeals: Council acts as a Board of Equalization in

establishing assessment roll property values. C. Tax Calendar: Council sets tax calendar by resolution to set various

due dates for tax assessment and collection.

D. Tax Rates: Council sets tax rate by resolution after tax roll is certified, subsequent to meeting of the Board of Equalization.

XI. TRAVEL A. City Council And City Clerk Travel Approval 1. Purpose. To establish regulations and procedures for official travel, the approval of payment for per diem, and the


reimbursement for travel related expenses.

2. Policy. It is the policy of the City of Valdez that City Council and City Clerk travel for official business outside the Valdez area shall be conducted in the most direct and cost effective way to accomplish its purpose.

The Deputy City Clerk as a non-exempt employee shall adhere to the travel policy as established in the City of Valdez personnel regulations. The City Clerk shall act as City Manager for the purpose of authorizing and approving travel by the Deputy City Clerk.

B. Travel for the Purpose of Training

The City Council and the City Clerk are encouraged to take advantage of training opportunities that will prepare them for advancement or expand their skills, but may only pay for expenses such as registration, travel or per diem. Attendance at specialized, follow-up or other non-mandatory training by the City Council shall not be compensable in regards to wages. Travel by the City Clerk during normal work days/hours shall be compensable at the normal rate of pay. The City will not compensate City Council members or the City Clerk for any inessential costs. For example, if a training session ends on a Wednesday and the employee does not return to work until the following Monday, the City Council or City Clerk will not be compensated for time (other than necessary travel time) or the extra costs incurred on Thursday and Friday. City Council and City Clerk travel is authorized for official City purposes when one or more of the following criteria are met:

1. Travel is required to achieve operational and service

objectives of the City.

2. Travel is required to support State or Federal efforts, which are beneficial to the City.

3. Travel is mandated by the State or Federal government.


4. Travel is for specific training, which is required for City Council members or the City Clerk to perform City functions, such as training on technological advances or for required certifications.

5. Travel is for specific training which will result in a significant

cost savings or cost avoidance for the City.

6. Travel is required to attend a national or state board, committee meeting, or conference as a City representative and the exchange of information or participation will result in a benefit to the City.

C. Definitions

1. Travel Report. Travel documentation form outlining travel details and expenses.

2. Traveler. City Council members, including the City Clerk, authorized to travel on official business outside the Valdez area.

D. Responsibilities.

Travelers shall:

1. Assure that all official travel is conducted in a timely, cost-effective, and most beneficial manner for the City. Consideration of a maximum of 1 pre and/or post travel day may be allowed, depending on length of time of travel.

2. Incur only those expenses, which are necessary and reasonable to accomplish the approved purpose of the trip.

3. Maintain records and receipts for travel related expenses as

may be required for payment or reimbursement.

4. Ensure that all official business expenses incurred or submitted for reimbursement are in compliance with this policy/procedure.

5. Upon completion of official travel, submit a Travel Report,


including all required receipts, to the Deputy City Clerk within five (5) working days who will process the report with the Finance Department.

6. Submit in writing justification for any deviation from this

policy/ procedure.

7. The City Clerk will provide a quarterly report to the City Council of all Travel Reports filed since the last reporting period.

E. City Council and City Clerk Travel Expenses and Per Diem: Purpose. To establish regulations and procedures for the payment and/or reimbursement of authorized expenses.

Policy. It is the policy of the City of Valdez to authorize the City Council and the City Clerk to use their City P-Card or request payment in advance for certain actual expenses incurred while on official City business outside the Valdez area, provided the travel meets the criteria established in Section B, 1 thru 5.

1. Air Travel Costs. The City will pay the cost of air transportation directly related to travel for official business. The most economical and direct route available shall be utilized.

2. Private Vehicle Costs. The City will pay a traveler for use of privately owned vehicles at the rate-per-mile currently being allowed by the Internal Revenue Service, not to exceed the cost of coach airfare and rental car. Fuel purchased by City P-Card shall not exceed the established rate-per-mile allowance. Receipts are required for all fuel purchased by City P-Card. If two or more Council members travel in the same vehicle, only the owner of the vehicle may claim reimbursement for mileage. The City shall notify the Council and City Clerk of any rate changes by the IRS.

Mileage will be reimbursed based upon the following standard mileage/distance schedule:

Anchorage - 310 mi. Fairbanks - 363 mi.


Wasilla - 254 mi. Palmer - 249 mi. Homer - 531 mi.

Girdwood - 382 mi. Soldotna - 469 mi. Seward - 433 mi. Kenai - 456 mi.

3. City Vehicle. The City will pay the cost of fuel and other trip

related vehicle-operating costs. No reimbursement for mileage will be allowed.

4 Lodging Costs. The City will pay lodging costs (room and taxes) at the single-occupancy rate, unless two City Council members share a double room in which case a double- occupancy rate will be reimbursed. Government rates and tax exemptions shall be requested and used whenever possible. Use of Non Commercial, privately owned rental units must be pre-approved to be considered for reimbursement. Itemized hotel receipts are required for payment or reimbursement.

5. Per Diem. The City will pay up to $51.00 $70.00 per day for

meals and incidental expenses incurred during official travel away from the Valdez area. If travel status is for at least three hours between the hours of the following time periods, the rate indicated shall be paid:

Midnight – 8:00am: $17.00 $20.00 8:00am – 4:00pm: $17.00 $20.00 4:00pm – Midnight: $17.00 $30.00

6. Ground Transportation. The City will pay for auto rentals only for the days and mileage necessary to conduct official City business. Private vehicle use in the conduct of City business will be reimbursed at the rate-per-mile allowed by the Internal Revenue Service.

7. Registration Fees. The City may make advance payment and/or reimbursement for educational/training fees. Fees for entertainment, spouse activities, and similar expenses are the responsibility of the traveler and will not be paid by the City.


8. Other Expenses. The City will pay or reimburse amounts paid for taxis, airport limousine services, telephone calls, and other expenses directly related to official business. Paid itemized receipts for actual expenses will be required for any expense equaling $10 or more.

F. Travel Advance. The City may, upon request by the traveler, make travel advances, up to one hundred (100%) of verified per diem and travel expenses contained within a trip report. Travel advances may be requested only when travel plans have been finalized and expenses verified and documented.

G. Unforeseen Travel Interruptions. Travel expenses that result from incidents, outside of the traveler’s control, (such as airline cancellations, road closures, etc.), that prevent a traveler from returning as scheduled, shall be paid or eligible for reimbursement by the City.

XII. MISCELLANEOUS PROVISIONS: A. Amendment of Council Rules of Procedure: 1. Modifications and changes to City Council procedures may be

as directed by Council. 2. Amendments resulting from city charter or code changes shall

be deemed incorporated in the council procedures as required.

XIII. CITIZEN ADVISORY GROUPS: A. Commissions, Boards and Committees: Certain advisory groups are established by statute or ordinance. The

members of advisory groups established by statute or ordinance shall be appointed by the City Council. Other advisory groups may be established by the Mayor or City Council for special temporary purposes.

Any vacancy during the un-expired term of an appointive member

shall be filled by the council for the remainder of the term. The City


Clerk shall advertise notice of the vacancy. B. Function of Advisory Groups: 1. To receive citizen input and administration staff advice in

formulating policy recommendations. 2. To assist and advise Council in the development of program

policy and budget for the city. C. Established or Standing Advisory Groups: 1. Planning and Zoning Commission 2. Valdez Museum and Historical Archive Board of Directors 3. Port and Harbor Commission 4. Parks and Recreation Commission 5. Valdez Consortium Library Board

D. Travel Authorization All travel for members of Boards, Commissions, Advisory Groups, or

members of other community service organizations for which city funding is requested, shall be coordinated through the Mayor and is to be approved in advance by a vote of the council.

XIV. CITIZENS' RIGHTS: A. Addressing the Council:

Any person desiring to address Council by oral communication shall first secure the permission of the Chair.

B. Manner of Addressing the Council -- Time Limit: Each person

addressing the Council other than as a scheduled Public Appearance shall step up to the microphone, shall give his/her name and address in an audible tone of voice for the record. The council may establish a time limit for the speaker of not more than five (5) minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to enter into any discussion, either directly or through members of the Council. No questions shall be asked the Council members except through the


Chair. C. Personal and Slanderous Remarks: Any person making personal,

non-germane or slanderous remarks or who shall become boisterous while addressing the Council may be requested to leave the meeting.

D. Written Communications: Interested parties, or their authorized

representatives, may address the Council by written communication in regard to any matter concerning the City's business or over which the Council has control at anytime by direct mail or by addressing the City Clerk and copies will be distributed to the Council members.

Elected and Administrative Officers P-Card Policy and Procedures

Code of Conduct

Purchases P-Card purchases should be made so that the City of Valdez gains the maximum value and quality for each purchase Supplier Gifts Decline all personal supplier gifts offered. P-Card Agreement The issuance of a P-card is strictly prohibited prior to receipt of a signed agreement from the elected or administrative officer. Personal Use of P-Card Only authorized business purchases may be completed with the P-Card and any personal purchases is strictly prohibited unless approved by the City Council in advance and determined to be revenue neutral to the City of Valdez P-Card Security The P-card is the property of the City of Valdez and as such should be retained in a secure location. A City Council member or administrative officer may use the P-Card when traveling on business on behalf of the City of Valdez. It is the card holder’s responsibility to secure the card when not in use. Authorization City Council members and Administrative Officers may delegate the use of individual P-Cards for the purpose of arranging travel or purchasing goods and supplies in adherence with documentation requirements and other purchase policies as established in this policy. Vendor/Supplier Bids Where applicable, purchases shall be made in accordance with Section 2.80 of the Valdez Municipal Code titled “Procurement Policy”. Documentation All purchases using the P-Card must be properly documented for business purposes. Purchase Limits All dollar value purchase limits will be adhered to under the program and any splitting of transactions to avoid authorized limits is strictly prohibited. Lost/Theft The cardholder is responsible to immediately report a lost or suspected lost of the P-Card to the Finance Department within one business day.

Overview The purchase card program is designed to assist the City of Valdez in reducing its reliance on petty cash funds, employee advances and special checks, and reduce the need to use personal funds for business purposes. The program should help increase your turn-around time in the fulfillment of orders, provide greater flexibility and reduce paperwork. The Accounts Payable and Finance Department are responsible for the implementation, maintenance, program compliance, auditing, processing payment, issuance of the P-Card, and bank relations to solve customer service issues. Only employees, City Council Members and Administrative Officers of the City of Valdez are allowed to participate in the program. The City Clerk’s Office will review, reconcile and submit the City Council members and City Clerk’s Office monthly account statement with the appropriate receipts and signatures for processing and payment by the due date. All policies outlined in this manual, the AP Manual and the City of Valdez financial and operational policies must be adhered to and any failure to comply can result in the suspension from the P-Card program. The P-Card issued to the cardholder is the property of the City of Valdez and can be canceled at any time. Periodic audits by the finance department may be performed to ensure the cardholder is in compliance with the policies and procedures.

Cardholder Setup A new participant in the P-Card program must complete the P-Card Application and obtain the appropriate authorizations. The application must be submitted to the P-Card administrator by the City Clerk. Once the application has been approved by the P-Card administrator and the bank has processed the request, an account for the cardholder may be established. The new participant must also sign the P-Card Agreement that outlines the responsibility of the cardholder while in possession and use of the P-Card. In addition, the participant is required to read the Code of Conduct for the program and adhere to the principles in the policy. Both of these documents must be completed and signed prior to the release of the P-Card to the cardholder from the P-Card administrator.

Activation of Account To activate your P-Card follow the instructions below.

1. Call the toll free card administrator phone number on the label affixed to the card. 2. When prompted enter your card number. 3. You will then be prompted for personal information which will identify you as the

cardholder in possession of the P-Card.

If you have problems activating your account, please call the P-Card administrator at 907-834-3461 or via email at [email protected].

Purchases - General The City of Valdez only allows certain purchases to be made using the P-Card. All purchases must be made in compliance with its Purchasing Policies and the guidelines set forth in this manual. City Council members and administrative officers may delegate the use of individual P-Cards to the City Clerk’s Office for the purpose of arranging travel or purchasing goods and supplies in adherence with documentation requirements and other purchase policies as established in this policy. Each cardholder has a designated credit limit for monthly purchases, daily purchase credit limit and single purchase credit limit. Intentional circumvention of these limits is strictly prohibited. This includes splitting a transaction amount with the same vendor or multiple vendors for purchases that would otherwise exceed the cardholder’s limits. The City of Valdez performs periodic audits electronically and manually to verify adherence to this policy.

Record Keeping The cardholder or delegate is responsible for maintaining adequate receipts for goods and services purchased with the P-Card. The cardholder must contact the vendor directly to resolve any discrepancies or incomplete orders. The documentation retained should include sales receipts, packing lists (if applicable) and credit card transaction receipts. Any incorrect charges, duplicate transactions or missing credits must be addressed directly between the cardholder and the vendor.

Reconciling The Clerk’s Office will:

• Cross reference each transaction documented in the cardholder’s transaction log to the month end account statement Verify amounts charged

• Verify payment of a prior period balance • Notify the Accounts Payable Team immediately for any un-posted payments from

the prior month’s cycle resulting in late fees to the account. • Attach the transaction log to the account statement along with your purchase

receipt documentation Upon completion of the reconciliation, the City Clerk on behalf of the cardholder must sign the Approval Form documenting agreement with the transactions appearing on

their account statement. The City Clerk will immediately contact the cardholder regarding any questionable charges or missing receipts.

Missing Receipts If the cardholder is missing receipts, the cardholder or City Clerk’s Office must submit a Missing Receipt Form documenting the pertinent transaction information.

Disputed Transactions At times there might be disputed transactions appearing on a cardholder’s account statement. The dispute may arise due to non-delivery of the goods or services, incorrect billing, duplicate billing, missing a valid credit not processed to the account for a return, altered charges or defective merchandise. When this occurs the cardholder must complete a Disputed Statement Form documenting the reason for the disputed item and other transaction details. The cardholder must submit the form directly to the bank and should also notify the vendor of the discrepancy. The cardholder is responsible for resolving the disputed item with the vendor.

If a vendor does not issue a credit for a returned item within 15 days of the return, cardholder must also complete the Dispute Statement Form as notification to both the bank and the vendor. Any disputes that cannot be resolved by the cardholder directly with the vendor or the bank may contact the Finance Department for assistance.

Contact Information

Telephone> 907-834-3461

Email> [email protected]

The bank must be notified of all disputed transactions within 5 days of the transaction posted to the account.

Use of P-Card for Travel and Entertainment A cardholder must have the travel and entertainment purchase option enabled in their account profile in order to use their P-Card for such expenses. All travel must be booked by the traveler or the City Clerk and the appropriate documentation attached to each account statement submitted to the Cost Accountant for payment. All travel and entertainment must be for business purposes only and any personal use is strictly prohibited.

• The P-Card may be used for gasoline for your personal vehicle when it is used for business purposes. Business travel incurred when using your personal vehicle may also be reimbursed by claiming mileage on your expense report. If

you are traveling with a rental car, gasoline may be purchased using the P-Card. Reimbursement for personal vehicle shall be at the rate-per-mile currently being allowed by the Internal Revenue Service, and shall not to exceed the cost of coach airfare and rental car.

• The P-Card may be used to pay itemized hotel bills • Telephone expenses should not be paid using the P-Card unless these

telephone expenses are incidental with approved travel and itemized on the hotel bill.

• The City of Valdez does not provide ATM privileges with its P-Card program. Any cash needed while traveling must be either from personal funds or cash advances that are reimbursed upon submitting an expense report.

• All entertainment must be for a business purpose and documented as to the participants and location.

Audits All cardholder accounts are subject to periodic audits to ensure compliance with the City of Valdez’s overall policies and the policies outlined in this manual. The P-Card administrator and the Finance Department review daily, monthly and annual transaction activity reports as deemed necessary to ensure adherence to the P-Card policies.

Review The City Clerk will submit a quarterly report to the City Council of all P-Card transactions by City Council members and administrative officers approved for payment.

Violations

• Intentional splitting of transactions to circumvent the credit limit including single day and single transaction limits.

• Consistently delinquent accounts submitted for processing and payment. • Personal use of the P-Card. • Allowing an unauthorized user of the P-Card. • Purchase of prohibited products, service or merchandise outlined in the City of

Valdez’s policies and in this manual. • Failure to pay inadvertent personal charges on the P-Card. • Fraudulent transactions with a vendor. • Violation of the City of Valdez’s Purchasing Policy

Lost or Stolen Cards If your card is lost or stolen, the cardholder must immediately contact the Bank and the P-Card Administrator. The cardholder should also complete the Account Maintenance Form documenting the card was lost or stolen and the date that it was noticed missing. Upon notification, the card will be suspended immediately and any charges posted to the account after the “missing date” will be denied. A new card will be issued upon completion of an application and indicate that the card is a replacement. After the application is received by the P-Card Administrator it will take approximately 20 days to reissue a replacement card.

CONTACT LIST

Bank Information> Wells Fargo Bank Name: Paul R. Beer Telephone number: 907-376-6604 E-mail address: [email protected]

P-Card Administrator> City of Valdez Name: Walter Sapp Telephone number: 907-834-3461 E-mail address: [email protected]

AGENDA STATEMENT



AGENDA ITEM NO. MEETING DATE: November 19, 2012 ITEM TITLE: Resolution #12-61

SUBMITTED BY: Walter Sapp Finance Director CITY MANAGER: ____________________



Funding Source:

EXHIBITS ATTACHED Resolution _X__ Ordinance___ Other ____ __________ RECOMMENDATION: Approve Resolution 12-61 Authorizing The Issuance Of General Obligation School Bonds of the City, in the Principle Amount of Not To Exceed $39,804,183, in One or More Series, for the Planning, Design, Construction and Configuration of a New Middle School and Other Related Facilities; Authorizing the Preparation, Execution and Delivery of Certain Documents in Connection Therewith; and Pledging the Full Faith and Credit of the City to the Payment Thereof . SUMMARY STATEMENT: On October 2, 2012, the voters of the City of Valdez approved a ballot measure to issue General Obligation Bonds for the purpose of Planning, Design, Construction and Configuration of a new Middle School. The attached Resolution authorizes the sale and issuance of these General Obligation Bonds and sets forth the procedures for accomplishing the sale and payment of debt service and interest on the bonds. Prior to this meeting a work session will be held to discuss and explain the details of this resolution. One of the points to be covered is whether the City should issue these bonds on a stand alone basis or through the Alaska Bond Bank. After consideration of the City’s options, City Administration, the City’s Bond counsel, and the City’s broker, all recommend a stand alone issue. Therefore that is what this resolution accomplishes. If however there is desire by Council to go with the Bond Bank instead, Administration will be prepared with a substitute resolution that may be offered at the meeting that would go in that direction.

CITY OF VALDEZ, ALASKA

RESOLUTION NO. 12-61

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALDEZ, ALASKA, AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION SCHOOL BONDS OF THE CITY, IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $39,804,183, IN ONE OR MORE SERIES, FOR THE PLANNING, DESIGN, CONSTRUCTION AND CONFIGURATION OF A NEW MIDDLE SCHOOL AND OTHER RELATED FACILITIES; AUTHORIZING THE PREPARATION, EXECUTION AND DELIVERY OF CERTAIN DOCUMENTS IN CONNECTION THEREWITH; AND PLEDGING THE FULL FAITH AND CREDIT OF THE CITY TO THE PAYMENT THEREOF

WHEREAS, on June 28, 2012, the City of Valdez, Alaska (the “City”) received notice from the State of Alaska Department of Education & Early Development Division of School Finance that the City’s submittal of its capital improvement project application dated June 25, 2012 requesting debt reimbursement approval for the George H. Gilson Junior High School Replacement Project was approved in the amount of $39,804,183 at the rate of 60%; and

WHEREAS, on July 2, 2012, the City Council of the City adopted Resolution No. 12-38, authorizing the issuance of general obligation bonds of the City (the “Bonds”) in an amount not to exceed $39,804,183, in one or more series, for the planning, design, construction and configuration of a new Middle School and other related facilities (the “Project”); and

WHEREAS, pursuant to Resolution No. 12-38, the City Council directed that a proposition approving Resolution No. 12-38 and the Project and ratifying the authorization of the Bonds be submitted to the qualified voters of the City at a regular municipal election to be held on October 2, 2012; and

WHEREAS, on October 2, 2012, the qualified voters of the City approved Resolution No. 12-38 and the Project and ratified the authorization of the Bonds; and

WHEREAS, the City Council deems it necessary and desirable and in the public interest to authorize the issuance of the Bonds in accordance with the terms and conditions set forth in this resolution; and

WHEREAS, KeyBanc Capital Markets Inc. has agreed to purchase the Bonds pursuant to the terms of a bond purchase agreement relating to the Bonds;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VALDEZ, ALASKA, that:

Resolution 12-61 Page 2

Section 1. Definitions. In addition to the definitions specified elsewhere in this resolution, the following terms shall have the following meanings in this resolution:

(a) “Authorized Denomination” means $5,000 or any integral multiple thereof within a maturity of a series of the Bonds.

(b) “Authorized Officer” means each of the Mayor, the City Manager, the Finance Director and the City Clerk of the City.

(c) “Beneficial Owner” means, with respect to a Bond, the owner of any beneficial interest in that Bond.

(d) “Bond” or “Bonds” means any of the bonds of the City, the issuance and sale of which are authorized herein as the evidence of the indebtedness referred to in the Resolution No. 12-38 of the City.

(e) “Bond Purchase Agreement” means the offer to purchase a series of the Bonds, specifying the matters required to set forth therein by this resolution, which offer is accepted by the City pursuant to this resolution.

(f) “Bond Register” means the registration books maintained by the Paying Agent as registrar, which shall include the names and addresses of the owners or nominees of the Registered Owners of the Bonds.

(g) “Book Entry Bond” means a Bond for which the Securities Depository is the Registered Owner.

(h) “City” means the City of Valdez, a home rule city duly organized and existing under the laws of the State of Alaska.

(i) “Code” means the Internal Revenue Code of 1986, as amended from time to time, together with all regulations applicable thereto.

(j) “Continuing Disclosure Certificate” means a certificate executed and delivered by the City with respect to compliance with paragraph (b)(5) of Rule 15c2-12 of the Securities and Exchange Commission, as such certificate may be amended or supplemented from time to time in accordance with its terms.

(k) “Cost” or “Costs” means the cost of planning, designing, site preparation, construction, acquiring, renovating, installing and equipping the Project, including interest on the Bonds during the period of planning, designing, site preparation, constructing, acquiring, renovating, installing and equipping the Project, the cost whether incurred by the City or by another of field surveys and advance planning undertaken in connection with the Project properly allocable to the Project, the cost of acquisition of any land or interest therein required as the site or sites of the Project or for use in connection therewith, the cost of any indemnity and surety bonds and


premiums on insurance incurred in connection with the Project prior to or during construction thereof, all related direct administrative and inspection expenses whether incurred by the City or by another in connection with the Project prior to or during construction thereof and allocation of portions of direct costs of the City, legal fees, costs of issuance of the Bonds by the City, including financing charges and fees and expenses of bond counsel, financial advisors and consultants in connection therewith, the cost of any bond insurance premium, the cost of audits, the cost of all machinery, apparatus and equipment, cost of engineering, architectural services, designs, plans, specifications and surveys, estimates of cost, the reimbursement of all moneys advanced from whatever source for the payment of any item or items of cost of the Project, and all other expenses necessary or incidental to determining the feasibility or practicability of the Project, and such other expenses not specified herein as may be necessary or incidental to the acquisition and development of the Project, the financing thereof and the putting of the same in use and operation.

(l) “DTC” means The Depository Trust Company, New York, New York, or its nominee.

(m) "Government Obligations" means direct obligations of, or obligations the timely payment of principal of and interest on which are unconditionally guaranteed by, the United States of America.

(n) “Letter of Representations” means the Blanket Issuer Letter of Representations between the City and DTC substantially in the form on file with the City Clerk, as it may be amended from time to time, or a similar agreement with a successor or substitute Securities Depository.

(o) “MSRB” means the Municipal Securities Rulemaking Board.

(p) “Owner” means, with respect to a Bond, the Registered Owner or Beneficial Owner of that Bond.

(q) “Paying Agent” means the entity appointed as such to perform the duties of paying agent, registrar, transfer agent and authentication agent pursuant to this resolution and its successors.

(r) “Paying Agent Agreement” means the agreement between the City and the Paying Agent specifying the terms and conditions under which the Paying Agent will perform its duties.]

(s) “Rating Agency” means any nationally recognized rating agency maintaining a rating on the Bonds at the request of the City.

(t) “Record Date” means, (i) with respect to an interest payment date, (A) for each Book Entry Bond, the close of business of the Paying Agent on the second business day preceding an interest payment date, and (B) for each other Bond, the


close of business of the Paying Agent on the 15th day of the month preceding an interest payment date; and (ii) with respect to a redemption date, the close of business of the Paying Agent on the date on which the Paying Agent prepares the notice of redemption.

(u) “Registered Owner,” with respect to a Bond, means the person named as the registered owner of that Bond in the Bond Register.

(v) “Rule 15c2-12” means Rule 15c2-12 promulgated by the SEC under the Securities Exchange Act of 1934, as amended.

(w) “SEC” means the United States Securities and Exchange Commission.

(x) “Securities Depository” means DTC, any successor thereto, any substitute securities depository selected by the City, or the nominee of any of the foregoing, so long as such entity is qualified under applicable laws and regulations to provide the services proposed to be provided by it.

(y) “Term Bond” means a Bond designated for mandatory sinking fund redemption.

(z) “Underwriter” means KeyBanc Capital Markets Inc.

Section 2. Authorization of Bonds; Purpose of Issuance. For the purpose of providing the funds required to pay a portion of the Costs of the Project and to pay all costs incidental thereto and to the issuance of the Bonds, the City hereby authorizes and determines to issue and to sell the Bonds in the aggregate principal amount of not to exceed $39,804,183. The Bonds shall be designated “City of Valdez, Alaska School General Obligation Bonds,” with such additional series, year and other designation as the Mayor or the City Manager may fix and determine. The City has ascertained and hereby determines that each and every matter and thing as to which provision is made in this resolution is necessary in order to carry out and effectuate the purpose of the City in accordance with the constitution and the statutes of the State of Alaska and the City Charter of the City to incur the indebtedness and issue the Bonds as referred to in Resolution No. 12-38.

Section 3. Obligation of City. The Bonds shall be direct and general obligations of the City, and the full faith and credit of the City are hereby pledged to the payment of the principal of and interest on the Bonds. The City hereby irrevocably pledges and covenants that it will levy ad valorem taxes upon all taxable property within the City, without limitation of rate or amount, to pay the principal of and interest on the Bonds as the same become due and payable.

Section 4. Dates, Maturities, Interest Rates and Other Details of Bonds. The Bonds shall be dated the date of their initial delivery to the Underwriter, shall be


issued in Authorized Denominations, and shall be numbered separately in such manner and with any additional designation as the Paying Agent deems necessary for purposes of identification.

Interest on the Bonds shall be payable semi-annually on the dates specified in the Bond Purchase Agreement, and principal of the Bonds (whether at maturity or by mandatory sinking fund redemption) shall be payable annually in each of the years and in the amounts specified in the Bond Purchase Agreement.

Interest on the Bonds shall be computed on the basis of a 360-day year composed of twelve 30-day months. The Mayor and the City Manager is each authorized to fix and determine the principal amount per series, optional and mandatory sinking fund redemption provisions, maturity date, principal amounts per maturity, payment dates and the rate or rates of interest to be borne by the Bonds, provided that (i) the true interest cost of the Bonds shall not exceed 4.82% unless approved by resolution of the City; and (ii) all of the Bonds shall mature on or before December 1, 2032.

Section 5. Place and Medium of Payment. Both principal of and interest on the Bonds shall be payable in lawful money of the United States of America which, on the respective dates of payment thereof, shall be legal tender for the payment of public and private debts. Payment of the principal of and interest on each Book Entry Bond shall be made in accordance with the Letter of Representations. Payment of interest on each other Bond shall be made to the Registered Owner at the address appearing on the Bond Register on the Record Date by check or draft mailed by first-class mail on the interest payment date, or, at the request and sole expense of a Registered Owner made on or prior to the Record Date, by wire transfer to a bank account in the United States on the interest payment date, and payment of the principal of each other Bond shall be made at the office of the Paying Agent upon presentation and surrender of such Bond by the Registered Owner to the Paying Agent.

Section 6. Redemption and Purchase of Bonds. The Bond Purchase Agreement may provide that Bonds stated to mature in one or more years are not subject to redemption at the option of the City prior to maturity, and that the Bonds stated to mature in one ore more years are subject to redemption at the option of the City prior to their stated maturity dates, at any time on or after the date specified in the Bond Purchase Agreement, as a whole or in part at the redemption price or redemption prices specified in the Bond Purchase Agreement, expressed as a percentage of the principal amount thereof, plus accrued interest to the date fixed for redemption. If a Bond is subject to redemption at the option of the City prior to its maturity, it must be subject to such redemption on one or more dates occurring not more than 10½ years after the date of issuance of the Bond.

The Bond Purchase Agreement may provide that Bonds stated to mature in one or more years are Term Bonds and, if not previously redeemed at the option of the City, defeased or purchased by the City for cancellation, are to be called for mandatory


sinking fund redemption prior to their stated maturity dates, on the dates and in the amounts specified in the Bond Purchase Agreement, at a redemption price equal to 100 percent of the principal amount to be redeemed, without premium, plus accrued interest to the date fixed for redemption.

If the City redeems under the optional redemption provisions, purchases for cancellation or defeases any Term Bond, the principal amount of the Term Bond so redeemed, purchased or defeased (irrespective of their actual redemption or purchase prices) may be credited against one or more scheduled mandatory redemption amounts for the Term Bonds of the same maturity. The City shall determine the manner in which the credit is to be allocated and shall notify the Paying Agent in writing of that allocation at least 60 days prior to the earliest mandatory redemption date for the Term Bonds of that maturity for which notice of redemption has not already been given.

All or a portion of the principal amount of any Bond that is subject to optional or mandatory redemption may be redeemed in any Authorized Denomination. If less than all of the outstanding principal amount of any Bond is redeemed, then upon surrender of that Bond to the Paying Agent, there shall be issued to the Registered Owner, without charge, a new Bond (or Bonds, at the option of the Registered Owner) of the same series, maturity and interest rate in any Authorized Denomination in the aggregate principal amount to remain outstanding.

If less than all of the outstanding Bonds of a series are to be redeemed at the option of the City, the City shall select the maturities to be redeemed. If less than all of the outstanding Bonds of a maturity within a series are to be redeemed, the Paying Agent shall select the Book Entry Bonds to be redeemed in accordance with the Letter of Representations and shall select the other Bonds to be redeemed randomly in such manner as the Paying Agent shall determine.

Notice of redemption of each Book Entry Bond shall be given by the Paying Agent in accordance with the Letter of Representations. Notice of redemption of each other Bond, unless waived by the Registered Owner of the Bond to be redeemed, shall be given by the Paying Agent not less than 20 nor more than 60 days prior to the date fixed for redemption by first-class mail, postage prepaid, to the Registered Owner of each Bond to be redeemed at the address appearing on the Bond Register on the Record Date. The requirements of the preceding sentence shall be satisfied when notice has been mailed as so provided, whether or not it is actually received by the Owner of any Bond. In addition, notice of redemption shall be mailed or sent electronically by the Paying Agent within the same period to the MSRB (if required under the Undertaking), to each Rating Agency, and to such other persons and with such additional information as an Authorized Officer may determine, but such additional notice shall not be a condition precedent to the redemption of any Bond.

In the case of an optional redemption, the notice of redemption may state that the City retains the right to rescind the redemption notice and the optional redemption of those Bonds by giving a notice of rescission to the affected Registered Owners at any


time on or prior to the date fixed for redemption. Any notice of optional redemption that is so rescinded shall be of no effect, and any Bond for which a notice of optional redemption has been so rescinded shall remain outstanding. The Paying Agent shall give prompt notice to the affected Owners that the redemption was rescinded and that the Bonds called for redemption and not so paid remain outstanding.

If notice of redemption is given for any Bond as provided in this Section and is not rescinded, the Bond shall become due and payable on the date fixed for redemption at the redemption price specified in the notice of redemption, and upon the deposit of money with the Paying Agent in the amount necessary to effect the redemption, the Bond shall cease to bear interest on the date fixed for redemption.

The City reserves the right to purchase any or all of the Bonds offered to the City at any time at any price acceptable to the City plus accrued interest to the date of purchase.

All bonds redeemed or purchased by the City pursuant to this Section shall be canceled.

Section 7. Failure To Pay Bonds. If any Bond is not paid when properly presented at its maturity or date fixed for redemption, the City shall be obligated to pay interest on that Bond at the same rate provided in the Bond from and after its maturity or date fixed for redemption until that Bond, both principal and interest, is paid in full or until sufficient money for its payment in full is on deposit with the Paying Agent and the Bond has been called for payment by giving notice of that call to the Registered Owner.

Section 8. Paying Agent. The Mayor and the City Manager are each authorized and directed to appoint a Paying Agent, which shall be qualified to perform its duties. The Paying Agent shall keep, or cause to be kept, the Bond Register for the registration and transfer of the Bonds, which shall be open to inspection by the City at all times. The Paying Agent is authorized, on behalf of the City, to authenticate and deliver Bonds transferred or exchanged in accordance with the provisions of the Bonds and this resolution, and to serve as the City’s paying agent for the Bonds. The Paying Agent shall be responsible for its representations contained in the Paying Agent’s Certificate of Authentication on each Bond. The Paying Agent may become an Owner of a Bond with the same rights it would have if it were not the Paying Agent and, to the extent permitted by law, may act as depository for and permit any of its officers or directors to act as members of, or in any other capacity with respect to, any committee formed to protect the rights of Owners.

Section 9. Registration of Bonds. The Bonds shall be issued only in registered form as to both principal and interest and shall be recorded on the Bond Register. The Bond Register shall contain the name and mailing address of the Registered Owner of each Bond and the principal amount and number of each Bond held by each Registered Owner. The City, in its discretion, may deem and treat the Registered Owner of each Bond as the absolute owner thereof for all purposes, and


neither the City nor the Paying Agent shall be affected by any notice to the contrary. Bonds may be transferred only upon the Bond Register. Upon surrender for transfer or exchange of any Bond at the office of the Paying Agent, with a written instrument of transfer or authorization for exchange in form and with guaranty of signature satisfactory to the Paying Agent, duly executed by the Registered Owner or its duly authorized attorney, the City shall execute and the Paying Agent shall deliver an equal aggregate principal amount of Bonds of the same series and maturity of any Authorized Denominations, subject to such reasonable regulations as the Paying Agent may prescribe and upon payment sufficient to reimburse it for any tax, fee or other governmental charge required to be paid in connection with such transfer or exchange. All Bonds surrendered for transfer or exchange shall be canceled by the Paying Agent. The Paying Agent shall not be obligated to exchange any Bond or transfer registered ownership during the period between the Record Date and the maturity date or date fixed for redemption of such Bond. The City covenants that, until all Bonds have been surrendered and canceled, it will maintain a system for recording the ownership of each Bond that complies with the provisions of Section 149 of the Code.

Section 10. Securities Depository. The Bonds initially shall be Book Entry Bonds registered in the name of Cede & Co., as nominee of DTC. The City acknowledges that it has executed and delivered the Letter of Representations to DTC. The Letter of Representations may be amended without the consent of any Owner.

Neither the City nor the Paying Agent shall have any obligation to participants of any Securities Depository or the persons for whom they act as nominees regarding accuracy of any records maintained by the Securities Depository or its participants. Neither the City nor the Paying Agent shall be responsible for any notice which is permitted or required to be given to a Registered Owner of a Book Entry Bond except such notice as is required to be given by the Paying Agent to the Securities Depository.

The City may terminate the book-entry registration system for all of the Book Entry Bonds and cause the Paying Agent to deliver Bond certificates registered in the name of the Beneficial Owners if (i) the Securities Depository notifies the City or the Paying Agent that it is no longer willing or able to act as Securities Depository for the Book Entry Bonds and a successor Securities Depository for the Book Entry Bonds is not appointed by the City prior to the effective date of such discontinuation; or (ii) the City determines that continuation of the book-entry registration system through the Securities Depository is not in the best interest of the City or the Beneficial Owners.

If the City appoints a successor Securities Depository, the Book Entry Bonds will be registered in the name of such successor Securities Depository or its nominee. If Bond certificates are required to be issued to Beneficial Owners, the Paying Agent and the City shall be fully protected in relying upon a certificate of the Securities Depository any participant of the Securities Depository as to the identity of and the principal amount of Book Entry Bonds held by Beneficial Owners.


Beneficial Owners will not receive physical delivery of Bond certificates except as provided herein. All Book Entry Bonds shall be registered in the name of the Securities Depository, all transfers of beneficial ownership interests in Book Entry Bonds shall be made in accordance with the Letter of Representations, and no person purchasing, selling or otherwise transferring beneficial ownership of Book Entry Bonds shall receive, hold or deliver any Bond certificate. The City and the Paying Agent shall have no responsibility or liability for transfers of beneficial ownership interests in Book Entry Bonds.

The City and the Paying Agent shall recognize the Securities Depository as the Registered Owner of Book Entry Bonds for all purposes, including receipt of payments, notices and voting, and shall be entitled to treat the Securities Depository as the absolute owner of each Book Entry Bond for all purposes of this resolution. Neither the City nor the Paying Agent shall have any responsibility or obligation to any Beneficial Owner of any Book Entry Bond except as expressly set forth in this resolution. Without limiting the immediately preceding sentence, neither the City nor the Paying Agent shall have any responsibility or obligation with respect to (a) the accuracy of the records of any Securities Depository or any other person with respect to any ownership interest in any Book Entry Bond, (b) the delivery to any person, other than the Registered Owner, of any notice with respect to a Book Entry Bond, including any notice of redemption or refunding, (c) the selection of particular Book Entry Bonds or portions thereof to be redeemed or defeased in the event of a partial redemption or defeasance of part of the Book Entry Bonds or (d) the payment to any person, other than the Registered Owner, of any amount with respect to the principal of or interest on a Book Entry Bond.

Section 11. Form of Bond. Each Bond shall be in substantially the following form, subject to the provisions of the Bond Purchase Agreement, and with such changes as the Mayor or the City Manager approves:


No. _____ $__________

UNITED STATES OF AMERICA

STATE OF ALASKA


SCHOOL GENERAL OBLIGATION BOND

Maturity Date: Interest Rate: CUSIP No.:

Registered Owner:

Principal Amount:

The City of Valdez, Alaska (the “City”), a municipal corporation of the State of Alaska, hereby acknowledges itself to owe and for value received promises to pay to the registered owner set forth above (the “Registered Owner”), or its registered assigns, the principal amount set forth above on the maturity date set forth above, and to pay interest on such principal amount from the date hereof until paid or provision for payment thereof has been made, payable semi-annually on June 1 and December 1, commencing June 1, 2013, at the interest rate per annum set forth above.

For so long as Cede & Co., as nominee of The Depository Trust Company, New York, New York (“DTC”) is the Registered Owner, payments of principal hereof and interest hereon shall be made as provided in the Letter of Representations between Blanket Issuer Letter of Representations between the City and DTC. If DTC or its nominee is no longer the Registered Owner, payment of interest hereon shall be made to the Registered Owner at the address appearing on the Bond Register on the Record Date by check or draft mailed by first-class mail on the interest payment date, or, at the request and sole expense of a Registered Owner made on or prior to the Record Date, by wire transfer to a bank account in the United States on the interest payment date, and payment of the principal hereof shall be made at the office of the Paying Agent upon presentation and surrender of this bond by the Registered Owner to the Paying Agent. Interest on this bond shall be computed on the basis of a 360-day year composed of twelve 30-day months.

This bond is one of the School General Obligation Bonds of the City (the “Bonds”), together aggregating $_____ in principal amount and constituting bonds authorized for the purpose of paying for the cost of planning, design, construction and configuration of a new middle school and other related facilities, and issued under Resolution No. 12-_____ of the City titled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALDEZ, ALASKA, AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION


SCHOOL BONDS OF THE CITY, IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $39,804,183, IN ONE OR MORE SERIES, FOR THE PLANNING, DESIGN, CONSTRUCTION AND CONFIGURATION OF A NEW MIDDLE SCHOOL AND OTHER RELATED FACILITIES; AUTHORIZING THE PREPARATION, EXECUTION AND DELIVERY OF CERTAIN DOCUMENTS IN CONNECTION THEREWITH; AND PLEDGING THE FULL FAITH AND CREDIT OF THE CITY TO THE PAYMENT THEREOF

(the “Resolution”).

This bond is subject to redemption prior to the maturity date as set forth in the Resolution.

This bond is transferable as provided in the Resolution, (i) only upon the Bond Register and (ii) upon surrender of this bond together with a written instrument of transfer duly executed by the Registered Owner or the duly authorized attorney of the Registered Owner. The City and the Paying Agent may treat and consider the person in whose name this Bond is registered as the absolute owner hereof for the purpose of receiving payment of, or on account of, the principal or redemption price, if any, hereof and interest due hereon and for all other purposes whatsoever.

This bond is a direct and general obligation of the City, and the full faith and credit of the City are pledged to the payment of the principal hereof and interest hereon. The City has irrevocably pledged and covenanted to levy ad valorem taxes upon all taxable property within the City, without limitation of rate or amount, to pay the principal hereof and interest hereon as the same become due and payable.

Reference is hereby made to the Resolution and any resolution supplemental thereto for a description of the rights of the Registered Owner of this bond and of the rights and obligations of the City thereunder, to all of the provisions of which Resolution the Registered Owner of this bond, by acceptance hereof, assents and agrees.

IT IS HEREBY CERTIFIED AND RECITED that all conditions, acts or things required by the constitution or statutes of the State of Alaska or the City Charter or the ordinances or resolutions of the City to exist, to have happened or to have been performed precedent to or in the issuance of this bond, exist, have happened and have been performed, and that the series of Bonds of which this is one, together with all other indebtedness of the City, is within every debt and other limit prescribed by such constitution, statutes, charter, ordinances or resolutions.

IN WITNESS WHEREOF, THE CITY OF VALDEZ, ALASKA, has caused this bond to be signed in its name and on its behalf by its Mayor and its corporate seal to be hereunto impressed or otherwise reproduced and attested by its City Clerk, all as of the _____ day of _______________, 2012.



/specimen/ Mayor

ATTEST:

/specimen/ City Clerk

Section 12. Execution of Bonds. The Bonds shall be executed in the name of the City by the Mayor, and the corporate seal of the City shall be impressed or otherwise reproduced thereon and attested by the City Clerk. The execution of a Bond on behalf of the City by persons that at the time of the execution are duly authorized to hold the proper offices shall be valid and sufficient for all purposes, although any such person shall have ceased to hold office at the time of delivery of the Bond or shall not have held office on the date of the Bond. Only a Bond bearing a Certificate of Authentication in substantially the following form, manually signed by the Paying Agent, shall be valid or obligatory for any purpose or entitled to the benefits of this resolution: “Certificate Of Authentication. This Bond is one of the fully registered City of Valdez, Alaska, School General Obligation Bonds.” The authorized signing of a Certificate of Authentication shall be conclusive evidence that the Bond so authenticated has been duly executed, authenticated and delivered and is entitled to the benefits of this resolution.

Section 13. Mutilated, Destroyed, Stolen or Lost Bonds. Upon surrender for cancellation to the Paying Agent of a mutilated Bond, the City shall execute and deliver a new Bond of the same series, maturity, principal amount and interest rate. Upon filing with the Paying Agent of evidence satisfactory to the City that a Bond has been destroyed, stolen or lost and of the ownership thereof and upon furnishing the City with indemnification satisfactory to it, the City shall execute and deliver a new Bond of the same series, maturity, principal amount and interest rate. The person requesting the execution and delivery of a new Bond pursuant to this Section shall comply with such other reasonable regulations as the City may prescribe and pay such expenses as the City may incur in connection therewith. Any Bonds issued pursuant to this Section in substitution for Bonds alleged to be destroyed, stolen or lost shall constitute original additional contractual obligations on the part of the City, whether or not the Bonds alleged to be destroyed, stolen or lost be at any time enforceable by anyone.

Section 14. Tax Covenants. The City covenants to comply with any and all applicable requirements set forth in the Code in effect from time to time to the extent that such compliance shall be necessary for the exclusion of the interest on the Bonds from gross income for federal income tax purposes. The City covenants that it will make no use of the proceeds of the Bonds which will cause the Bonds to be “arbitrage bonds” subject to federal income taxation by reason of Section 148 of the Code. The City covenants that it will not take or permit any action that would cause the Bonds to be


“private activity bonds” as defined in Section 141 of the Code. The City hereby determines and certifies that the Bonds are not “private activity bonds” within the meaning of Section 141 of the Code.

Section 15. Sale of the Bonds; Official Statement; Bond Purchase Agreement; Paying Agent Agreement; Continuing Disclosure Certificate. The sale of not to exceed $39,804,183 in aggregate principal amount of the Bonds, as provided in the Bond Purchase Agreement and this resolution, is hereby authorized and approved. The sale proceeds of the Bonds shall be applied to pay Costs of the Project and shall be deposited in the appropriate funds or accounts of the City for such purposes.

The City authorizes and directs each Authorized Officer to review the form of each preliminary official statement prepared in connection with the sale of any series of Bonds to the public. For the sole purpose of the Underwriter’s compliance with paragraph (b)(1) of Rule 15c2-12, each Authorized Officer is authorized to deem that preliminary official statement “final” as of its date, except for the omission of information permitted to be omitted by Rule 15c2-12. The City approves the distribution to potential purchasers of the Bonds of a preliminary official statement that has been deemed “final” in accordance with this paragraph.

The City authorizes each of the Mayor and the City Manager to execute and deliver to the Underwriter a final official statement for each series of Bonds to be sold to the public, in the form of the preliminary official statement, with such modifications and amendments as he or she deems necessary or desirable. The City authorizes and approves the distribution by the Underwriter of that final official statement to potential purchasers and purchasers of the Bonds.

The Bond Purchase Agreement, the Paying Agent Agreement and the Continuing Disclosure Certificate in substantially the form filed with this resolution are hereby approved. The Mayor and the City Manager are each hereby authorized to execute and deliver the Bond Purchase Agreement, the Paying Agent Agreement and the Continuing Disclosure Certificate in such forms, together with such changes not inconsistent herewith as may be approved by the Mayor or the City Manager (such approval to be conclusively evidenced by such official’s execution and delivery of such document).

Section 16. Authority of Officers. Each Authorized Officer is hereby authorized and directed execute such documents, agreements and certificates and to do and perform such things and determine such matters necessary and desirable for the City to carry out its obligations under the Bonds, the Bond Purchase Agreement, the Paying Agent Agreement, the Continuing Disclosure Certificate and this resolution.


Section 17. Amendatory and Supplemental Resolutions.

(a) The City Council from time to time and at any time may adopt a resolution or resolutions supplemental hereto, which resolution or resolutions thereafter shall become a part of this resolution, for any one or more of the following purposes:

(i) to add to the covenants and agreements of the City in this resolution, other covenants and agreements thereafter to be observed, or to surrender any right or power herein reserved to or conferred upon the City; or

(ii) to make such provisions for the purpose of curing any ambiguities or of curing, correcting or supplementing any defective provision contained in this resolution or in regard to matters or questions arising under this resolution as the City Council may deem necessary or desirable and not inconsistent with this resolution and which shall not materially adversely affect the interest of the Registered Owners.

Any such supplemental resolution may be adopted without the consent of any Registered Owner, notwithstanding any of the provisions of subsection (b) of this Section.

(b) With the consent of the Registered Owners of not less than a majority in aggregate principal amount of the Bonds at the time outstanding, the City Council may adopt a resolution or resolutions supplemental hereto for the purpose of adding any provisions to or changing in any manner or eliminating any of the provisions of this resolution or of any supplemental resolution; provided, however, that no such supplemental resolution shall:

(i) extend the stated maturity date of any of the Bonds, or reduce the amount or change the payment date of any principal installment, or reduce the rate of interest thereon, or extend the stated dates for payments of such interest, or reduce any prepayment price, without the consent of the Registered Owner of each Bond so affected; or

(ii) reduce the aforesaid percentage of Registered Owners required to approve any such supplemental resolution, without the consent of all Registered Owners of the Bonds then outstanding.

It shall not be necessary for the consent of the Registered Owners under this subsection to approve the particular form of any proposed supplemental resolution, but it shall be sufficient if such consent approves the substance thereof.

(c) Upon the adoption of any supplemental resolution under this Section, this resolution shall be deemed to be modified and amended in accordance therewith, and the respective rights, duties and obligations under this resolution of the City and all Registered Owners shall thereafter be subject in all respects to such modification and amendment, and all the terms and conditions of the supplemental


resolution shall be deemed to be part of the terms and conditions of this resolution for any and all purposes.

(d) Bonds executed and delivered after the execution of any supplemental resolution adopted under this Section may bear a notation as to any matter provided for in such supplemental resolution, and if such supplemental resolution shall so provide, new Bonds modified so as to conform, in the opinion of the City, to any modification of this resolution contained in any such supplemental resolution may be prepared by the City and delivered without cost to the Registered Owners, upon surrender for cancellation of such Bonds in equal aggregate principal amounts.

Section 18. Defeasance. Payment of any Bonds may be provided for by the irrevocable deposit in trust of cash, noncallable Governmental Obligations or any combination thereof. The cash and the maturing principal and interest income on such Government Obligations, if any, must be sufficient and available without reinvestment to pay when due the principal, whether at maturity or upon fixed prepayment dates, of and interest on such Bonds. The cash and Government Obligations shall be held irrevocably in trust for the Registered Owners of such Bonds solely for the purpose of paying the principal or prepayment price of and interest on such Bonds as the same shall mature or become payable upon prepayment, and, if applicable, upon the giving of notice of prepayment and notification of all Registered Owners of affected Bonds that the deposit required by this Section has been made and that such Bonds are deemed to be paid in accordance with this resolution. Bonds the payment of which has been provided for in accordance with this Section shall no longer be deemed outstanding hereunder. The obligation of the City in respect of such Bonds shall nevertheless continue but the Registered Owners thereof shall thereafter be entitled to payment only from the cash and Government Obligations deposited in trust to provide for the payment of such Bonds.

Section 19. Miscellaneous.

(a) All payments made by the City of, or on account of, the principal of or interest on the Bonds shall be made on the several Bonds ratably and in proportion to the amount due thereon, respectively, for principal or interest as the case may be.

(b) No recourse shall be had for the payment of the principal of or the interest on the Bonds or for any claim based thereon or on this resolution against any member of the City Council or officer of the City or any person executing the Bonds. The Bonds are not and shall not be in any way a debt or liability of the State of Alaska or of any political subdivision thereof, except the City, and do not and shall not create or constitute an indebtedness or obligation, either legal, moral or otherwise, of the State of Alaska or of any political subdivision thereof, except the City.

Section 20. Severability. If any one or more of the provisions of this resolution shall be declared by any court of competent jurisdiction to be contrary to law, then such provision shall be null and void and shall be deemed separable from the remaining


provisions of this resolution and shall in no way affect the validity of the other provisions of this resolution or of the Bonds.

Section 21. Effective Date. This resolution shall take effect immediately from and after its passage and approval by the City Council.

PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF VALDEZ, ALASKA, THIS 19th day of November, 2012.


David C. Cobb, Mayor

ATTEST:

Sheri L. Pierce, MMC, City Clerk

AGENDA STATEMENT

_________________________________________________________________________________________ The Vision of Valdez: Capitalizing on the intrinsic qualities of our area and its people;


AGENDA ITEM NO. MEETING DATE: 11/19/2012 ITEM TITLE: Resolution 12-62

SUBMITTED BY: Walter Sapp Finance Director CITY MANAGER: ____________________


Required:

Amount Budgeted:

Funding Source:

EXHIBITS ATTACHED: Resolution _X__ Ordinance___ Other ________ RECOMMENDATION: Approve Resolution 12-62 Declaring the City’s Official Intent to Reimburse Capital Expenditures in Connection with the Planning, Design, Construction and Configuration of a New Middle School and Other Related Facilities from Proceeds of a Future Borrowing SUMMARY STATEMENT: The voters of the City of Valdez approved a ballot measure on October 2, 2012 to issue General Obligation School Bonds for the purpose of Planning, Design, Construction and Configuration of a New Middle School and Other Related Facilities. In preparation for the issuance of the bonds, certain capital expenditures are being incurred by the City of Valdez that are not within the 2012 budget. The attached Resolution sets forth the City’s intent to reimburse capital expenditures incurred for this project or in connection with the issuance of the bonds. Administration recommends approval.


RESOLUTION NO. 12-62

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VALDEZ, ALASKA, DECLARING ITS OFFICIAL INTENT TO REIMBURSE CAPITAL EXPENDITURES IN CONNECTION WITH THE PLANNING, DESIGN, CONSTRUCTION AND CONFIGURATION OF A NEW MIDDLE SCHOOL AND OTHER RELATED FACILITIES FROM PROCEEDS OF A FUTURE BORROWING

WHEREAS, the City of Valdez, Alaska (the “City”) intends to make expenditures for the Project (identified below) from funds that are available but that are not (and are not reasonably expected to be) reserved, allocated on a long-term basis, or otherwise set aside for those expenditures, and reasonably expects to be reimbursed for those expenditures from proceeds of bonds or other obligations (“bonds”) issued to finance those expenditures; and

WHEREAS, certain federal regulations relating to the use of proceeds of tax-exempt bonds to reimburse the issuer of the bonds for expenditures made before the issue date of the bonds require, among other things, that not later than 60 days after payment of the original expenditure the City (or any person designated by the City to do so on its behalf) declare a reasonable official intent to reimburse those expenditures from proceeds of bonds;

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VALDEZ, ALASKA, that:

Section 1 . Description of Project for Which Expenditures are to be Made. The City intends to make (and/or, not more than 60 days before the date of this declaration, has made) expenditures, and reasonably expects to reimburse itself for those expenditures from proceeds of bonds, for the planning, design, construction and configuration of a new middle school and other related facilities (the “Project”).

Section 2 . Maximum Principal Amount of Obligations Expected to be Issued for the Project. The City expects that the maximum principal amount of bonds that will be issued to finance the Project will be $39,804,183.

Section 3 . Declaration Reasonable. The City Council has reviewed its existing and reasonably foreseeable budgetary and financial circumstances and has determined that the City reasonably expects to reimburse itself for expenditures for the Project from proceeds of bonds because the City has no funds available that already are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside by the City for those expenditures on the Project.


Section 4 . Limitations on Uses of Reimbursement Amounts. The City will not, within one year after the expected reimbursement, use amounts corresponding to proceeds received from bonds issued in the future to reimburse the City for previously paid expenditures for the Project in any manner that results in those amounts being treated as replacement proceeds of any tax exempt bonds, i.e., as a result of being deposited in a reserve fund, pledged fund, sinking fund or similar fund (other than a bona fide debt service fund) that is expected to be used to pay principal of or interest on tax-exempt bonds, nor will the City use those amounts in any manner that employs an abusive arbitrage device to avoid arbitrage restrictions.

Section 5 . Date of Declaration. This declaration of official intent shall be dated as of the date of adoption of this resolution.

Section 6 . Ratification and Confirmation. Any actions of the City or its officers taken prior to the date hereof and consistent with the terms of this resolution are ratified and confirmed.

Section 7 . Effective Date. This resolution shall be in full force and effect from and after its adoption and approval.

PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF VALDEZ, ALASKA, THIS 19th day of November, 2012.


David C. Cobb, Mayor

ATTEST:

Sheri L. Pierce, MMC, City Clerk

1

Memorandum To: City Council From: Dean Day Date: November 19, 2012 Re: Change Order Report Project: Kelsey Dock Mooring Dolphin (Inspection) Original Inspection Contract: $ 38,835.00 Proposed Change to Inspection: $ 26,445.00 Total Inspection Cost: $ 65,280.00 Total Construction Cost: $ 563,049.50 Proposed Inspection Percentage of Construction: 11.6%

This change order is to complete the inspection services during the construction of the mooring dolphin. PND has performed on-site inspection of pile driving, welding, galvanization repair, and drill stem driving. The drill stem pile driving has yet to be completed. The drilling and grouted rock anchors have yet to be installed. The installation of the piles on the shore side, walkway and mooring dolphin still need to be done. The construction has been intermittent and unpredictable due to equipment breakdowns and the weather / tide / waves. Some of the extra work Harris has had to do such as repairing the galvanization of the steel piles took detailed inspection not covered in the original estimate. PND has a good inspector stationed here. Housing, travel, and the hours worked, make construction breakdowns and changes very inefficient for PND. There have been days when the inspector has been standing by not knowing if Harris was going to work due to weather and the waves. For example, the crane Harris is using to drive the piles is mounted on a barge. Wave action over 2 feet makes the crane unstable for driving piles. Harris was waiting for decent waves most of some days to work just a few hours. The inspector was ready to go all that time. When you are far away from home, it’s not easy to go to another project and check back with the contractor. When equipment breakdowns have occurred, the inspector was either stranded here during minor breakdowns, or had to leave and come back during major breakdowns.

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