vConferenceScopiaDesktop UserGuide

08 April 2015

vConference SCOPIA Desktop User Guide 2

Table of Contents

Installation.................................................................................................................... 3

How to join a vConference ...........................................................................................7

Use the vConference SCOPIA Desktop.......................................................................10

Appendix 1: Change PIN for your virtual Room ......................................................12

Appendix 2: System Requirement..............................................................................13

Appendix 3: Notification Message.............................................................................14

vConference SCOPIA Desktop User Guide 3

Installation

Step 1

1. Open a browser and enter https://vc.pwchk.com inthe address bar.

2. Read the vConference Tips and Terms & Conditions.

3. Click X to continue.

Step 2

If it is the first time your PC or laptop connecting tovConference SCOPIA, you will be required to install theadd-on program into your PC.

Please press “Click here to install these updates”

vConference SCOPIA Desktop User Guide 4

Step 3

Click “Install”, you may see the following installationprocess.

Enter your GUID & password. Then press Sign In.

vConference SCOPIA Desktop User Guide 5

Step 4

When the installation done. Click Close

Installation completed.

vConference SCOPIA Desktop User Guide 6

Step 5

It is recommended to check the Audio and Video devices

setting prior to join the meeting. This task can ensure the

Audio and Video devices are working properly.

To check your audio, press “Check Your Audio” in blue.

Test your microphone and speaker by pressing “Start

audio test”. Press “OK” to confirm the audio setting.

To check your audio, press “Check Your Video” in blue.

Test your webcam by pressing “Preview…”

Press “OK” to confirm the video setting.

vConference SCOPIA Desktop User Guide 7

How to join a vConferenceTo participant any vConference session, you need the

following information:

Meeting ID (Virtual Room number)

Meeting PIN

You may find above information from meeting

organizer.’s communication email or calendar.

For deputy manager or above, if you’re hosting the

meeting with your own virtual room, the Meeting ID

would be your 8-digits office telephone number.

1. Open a browser and enter https://vc.pwchk.com in the

address bar or launch vConference from start menu

2. Sign In with GUID and GUID password (SM or aboveonly)

vConference SCOPIA Desktop User Guide 8

3. If you are the host of the meeting, please click here onthe statement “click here to enter your virtual room”.

If you are an invitee joining the meeting, please enter

Meeting ID and press Participate Now.

A pop-up window will appear asking for Meeting PIN

Enter the Meeting PIN and press “OK”

vConference SCOPIA Desktop User Guide 9

The conference client window will appear and you are in

the meeting.

You can press to disconnect / leave the meeting. The

confirmation window will appear. You can press “Yes” to

disconnect or “No” to cancel.

vConference SCOPIA Desktop User Guide 10

Use the vConferenceSCOPIA Desktop

Click to turn on or off your microphone.

Click to turn on or off your speaker.

Change the way you watch a meeting using the “View”button at the top of the meeting room.

vConference SCOPIA Desktop User Guide 11

Click to stop or start your webcam.

Click to turn on or off self-see. Click the pull down arrowto select the Picture-in-Picture location.

Click for the following actions:

1. Select the resolution of received video and the layoutreceived. Please note some resolution may not beavailable in some meetings.

2. Select My Layout (if available) for a wide range ofpersonal layout on your desktop.

Remark:

You may also change the layout manually. To do this,drag a participant’s video or a participant’s name fromthe list of participants into a new position withinlayout. Whenever this participant speaks or a newparticipant joins the meeting, the layout may change.

3. Select Layout Options to enable / disable yourDisplay Name and Self-See.

4. Select or to pause or play the remote video.

Switches between the presentation and video paneslocation.

Expands the video or presentation pane to full screen.

vConference SCOPIA Desktop User Guide 12

Appendix 1: Change PINfor your virtual RoomWe strongly recommend you to change yourdefault Meeting PIN before you start usingvConference.

Step 1

Open a browser and enter https://vc.pwchk.com in theaddress bar.

Step 2

Click Setting on the top right corner and go to theVirtual Room tap. If you haven’t logged in, pleaselogin with your user ID and password.

Step 3

Check the checkbox of Protect meeting with a PINand select Use permanent PIN. Then enter the PIN inthe textbox. (Note: please use at least 6 digits for the

PIN).

Step 4

Press OK to confirm.

vConference SCOPIA Desktop User Guide 13

Appendix 2: SystemRequirementOperating System

(We recommend that you use the latest service pack of

Windows operating systems listed in this section)

Windows XP

Windows 7

Windows 8 (with 32-bit IE)

Windows 10

Macintosh OS X

© 2015 PwC. All rights reserved.PwC refers to the PwC network and/or one or more of its member firms, each of which is a separatelegal entity. Please see www.pwc.com/structure for further details.

14

Appendix 3: NotificationMessageIn some cases, the following messages may be prompted inthe vConference SCOPIA Desktop front page. This section

Message 1:

You may ignore this message.

Message 2:

You may click No thanks. This message will not beprompted next time.

Message 3:

Please use IE 32-bit to join meeting.