Proprietary Information-Do Not Duplicate Manual.

End User Training Manual

Tandberg Video System

Document Camera

Integrator: Visual Systems Group, Inc.

Help Desk : 888-882-7378 or 408-402-9090

Manufacturer: Tandberg

System Software & Version:

Serial Number:

System Administrator:

Video/IP Number:

SECTION 2

VCR

Camera

Microphone

Monitor(Near Site)

Monitor(Far Site)

CODEC(in cabinet)

Natural AudioModule

Tracker

Remote Control

SECTION 3

REMOTE CONTROL

Quick Keys

Preset Keys

Video SourceKeys

Self View

Far EndCamera Control

Picture inPicture Options

Volume Control Zoom In/Out

Microphone Mute

Camera/ CursorControls

Menu Button

Call Connect

Call Disconnect

Preset StoreButton

Call Directory

Preset/CameraTrack Button

Number/CharacterKeys

Delete Key

On/Off Switch

Your system should be in standby mode. When in standby mode, pressing any key or grasping the remote control will wake up the system. An incoming call will also wake up the system.

If the system does not respond, make sure the system is switched on by using the On/Off switch located at the rear of the Codec (see figure below). After a few seconds you should see a start-up message on the monitor.

If this does not help, verify that your monitor is switched on. To switch the monitor on you normally push the power button on the front of the monitor (depending on monitor type).

3-1

Getting Started

Making a Call To make a call:

1. Press the CONNECT button on the remote control. The following screen will appear:

2. Use the number keys on the remote control to enter in the video number3. Press the BLUE quick key to select the appropriate line speed. The following

screen will appear:

Auto: 6B on ISDN/768Kbps on LANMax: 12B on ISDN/2Mbps on LAN12 ch: 768 Kbps 8 ch: 512 Kbps 6 ch: 384 Kbps 5 ch: 320 Kbps 4 ch: 256 Kbps 3 ch: 192 Kbps 2 ch: 128 Kbps 1 ch: 64 KbpsTelephone: Place Audio CallHO: PRO Only – 1XHO (384 Kbps)

4. Use the GREEN Quick Key to select the line speed you would like to use for the call OR use the YELLOW Quick Key to set the desired line speed as your default so you do not have to repeat this step for future calls.

Line Speed Translator

3-2

Making a Call 5. Press the GREEN Quick Key to select the type of Network to be used for the call. He following screen will appear:

6. Use the arrow keys to select the type of network to be used and either the GREEN Quick Key to select it for the current call or the YELLOW Quick Key to set it as your default for all calls.

7. Press Connect to place the call.

Additional Calling Options

Disconnecting a Call

If you are not using all of your available bandwidth, you can press the Connect button and see the following screen:

You can Add a site into the call by pressing the GREEN Quick Key.

You can simultaneously send a second video source by placing a Duo Video Call and pressing the YELLOW Quick Key.

To disconnect a point-to-point video call, press the disconnect button. The call will immediately disconnect.

3-4

Adjusting Audio

Adjusting Cameras

Press the Mic Off button on the remote control to mute your microphones. You will get an indication on the screen that you microphones are muted.

Press the Volume keys to adjust the volume level. An on-screen indicator will show the current level.

NOTE: It is important that you use the system Volume control keys and not the monitor remote control. Too high volume setting may result in echo being experienced by the far end of a videoconference.

The Main Camera can be controlled by the remote control. If another PTZ (Pan/Tilt/Zoom) camera has been connected to your system via the Aux port, you can also control that one as well.

To control PTZ cameras:

1. Select the appropriate camera you wish to control (Main Cam or Aux)2. Use the arrow keys to Pan, Tilt, or Zoom the camera

3. Use the Zoom Keys to zoom the camera in and out

The preset buttons enable you to pre-store up to ten different settings. Each preset is able to store:• Video source• Camera position, pan/tilt/zoom/focus (if Main Camera)

Selecting presets

To select a pre-stored camera position, use the keys P1 P2 P3 or press P until the on-screen indicator “Preset 0-9” appears and use 0-9 to activate P0-P9 presets.

To exit ‚Preset™ mode, press the BLUE Quick Key.

P1-P3 are the same presets as when pressing P and then a number key 1-3.

Storing presets

Camera Presets

To store a preset:

1. Position the camera and/or select a video source.2. Press STORE once.

3. Then press one of the keys P1 P2 P3 or a number key 0-9.

3-5

Using the Tracker

The Tracker is a small infrared remote control device made to steer the camera on thesystem to any desired location within the room. Typically, several Trackers are attached to each system.

Each Tracker has two buttons:•One button to point the camera at one person.•One button to point the camera at all participants.

Controlling the Far End Cameras

Press the Far End key until the Far End Camera on-screen indicator is displayed.

For this feature to operate the far end must support ‚Far end camera control™ (H.281).While activated, you will be able to control the far end’s camera (pan/tilt/zoom/focus) and presets.

Through Voice Activated Camera Positioning and the use of two or three microphones, the camera will automatically view the speaker.

Setup

Before using camera tracking, the camera positions used must be stored at presets P7 (Mic1), P8 (Mic2) and/ or P9 (Mic3).

Example:

The camera position stored at P7 must be related to Mic1, therefore all participants which are located closest to Mic1 should be included in the P7 camera position etc. When camera tracking is activated and a person close to Mic1 speaks, P7 will be automatically selected. If a person close to Mic1 has a conversation with a person close to Mic2, the camera will adjust to a camera position which includes both persons.

Activating

Enable Camera Tracking by pressing the P button on the remote control and then selecting the GREEN Quick Key. An on-screen indicator CamTrackOn will

appear. When activating another video source (e.g. document camera), camera tracking will temporarily be disabled until you select MainCam or a MainCam preset.

Pressing MIC OFF will temporarily disable camera tracking.

A Voice Detector makes the system more tolerant against noise and the camera will normally not be moved by noise like paper shuffling etc.

Deactivating

Disable Camera Tracking by:

* moving the camera manually.* activating a MainCam preset when MainCam is already activated.* disconnecting the call.

An on-screen indicator CamTrackOff will appear.

Note: The Start Camera Tracking entry will be grayed out if not using the W.A.V.E. Camera.

Automatic Camera Tracking

1. Connect a VGA-VGA cable from your PC (VGA Output) to the PC Presenter connector in front of the system (behind the glass door).

2. Start your PC.3. Press PC on your remote control.

4. Press SELFVIEW until the indicator ‚Selfview‚ is displayed on your main monitor or until you see the PC image on the second monitor.

If a PC image is not displayed on your monitor, make sure that your PC transmits the image to the VGA Output, and that the PC transmits a supported VGA-format. Consult your PC-operating manual to see how to transmit a VGA image from your PC.

A VGA-VGA cable is located in the drawer above the codec if the Natural Presenter Package is included in your system.

3-6

Displaying/ Transmitting Video Sources

PC Presenter

Snapshot

Self view/ Picture In Picture

Plugging a PC into the system is made extremely simple through the PC Presenter, a direct access plug on the front of the cabinet, avoiding the need for any additional hardware such as a projector, PC/Video converter or extra cables.

Press the SELFVIEW key to see your own picture (the outgoing image during a call). Pressing it again will remove your self view from the monitor.

If you have a dual monitor system, pressing the SELFVIEW key will ( in a call ) toggle between your self view and the last sent or received still image on the dual monitor.

Press the MOVE PIP key to move your SELFVIEW as Picture-in-Picture to different corners of the screen or switch it off.

To display or transmit between the 5 possible video inputs, press the buttons:

The document camera & VCR must be manipulated via their own controls. They cannot be controlled through the remote control or with the software.

When a still image is sent, received or requested, it will be stored in the graphics memory. When a new image is sent or received, the old image will be erased. When disconnecting the call, the image will be erased.

To sent a snapshot,

• Select the video source you would like the till image to be taken from

• Press the Snapshot button.

Press Self view to return to your image.

3-7

Duo Video Duo Video is useful if you want to display live video from your document camera or another camera in addition to live video of yourself.

To Add Duo Video:

1. Press CONNECT during a call. This will bring up the following menu**:

2. Select Add Duo Video. The following menu will be displayed:

3. If the far end does not support Duo Video, you will need to specify the Duo Video number. If supported, the number is found automatically and the number prompt is not displayed.

4. Select video source to transmit on Duo Video.

To change video source when Duo Video is active, press the MENU button, go to the Presentations menu, change source and press OK.

5. Press the Quick key ‚Quality™ to select number of channels to be used by Duo Video. 6. Press CONNECT to add Duo Video.

To end a Duo Video call, press DISCONNECT.

Select if you want to disconnect only the Duo Video connection or the whole connection.

Multipoint Conferences

The system has a built-in multipoint conference unit (MCU), MultiSite, which has the capability to establish meetings with up to 4 sites. The MultiSite supports both Voice Switched and Continuous Presence mode. The sites in a conference must be connected using the same bandwidth.

Establishing a conference isdone by first making a call toone site. When a call isestablished with the first site,the other sites are connectedone by one.

It is possible to either dial outto the sites or the sites can dialin to the MultiSite.

3-8

Placing a Multipoint Call

Using the Dial Out Method

First establish a normal point-to-point call. It is recommended to plan the channel usage before making the first call so that you do not run out of bandwidth.

Example: If the system has 8 channels available and you want to connect 3 sites in addition to the host, 2 channels should be selected for the first call. The system will then automatically use 2 channels when connecting the other sites.

When the first site is connected, add a site to the conference by following the procedure:

1. Press CONNECT to bring up the following menu:

2. Press the GREEN Quick Key to bring up the MultiSite dial menu.

3. Enter the number to call. The Quality will be the same as used by the first call.4. Press CONNECT.Add Site Add Duo Video Back

Using the Dial In Method

To dial in to the MultiSite, you must know the numbers to each of ISDN BRIs

Site 1 must dial Lint Number 1.Site 2 must dial Line Number 2.Site 3 must dial Line Number 3.

OR If using an ISDN PRI, the far sites dial the normal ISDN-PRI number of the system. All sites must dial the same number.

To find the ISDN line numbers, press the Menu button and go to Diagnostics and View Current Settings

When the MultiSite receives an incoming call, the following menu is displayed:

Use the Quick Keys to enter the appropriate response, OR:

Pressing CONNECT will be equivalent to pressing AcceptPressing DISCONNECT will be equivalent to pressing Reject

Pressing Do Not Disturb will disable the MultiSite from answering more incoming calls during thecurrent conference. The calling party will receive a busy signal.

A Multipoint Control Unit (MCU) enables several sites to participate in the same conference.An MCU conference can have different modes:

Voice Switched means that the image of the person currently speaking will be broadcast to all the other conference participants. This will remain the case until another participant starts to speak.

Continuous Presence shows several participants on the same screen at the same time.

Request floorWhen requesting the floor, the MCU will broadcast your video in full screen to all other participants in the conference. If the MCU conference has a chairman, a floor request is sent to the chairman.You will remain “On Air” until either you select Release Floor or the chairman decides to release the floor to another participant.

Release floorYou choose Release Floor to take you “Off Air”. You should do this when you wish to make the flooravailable to the other participants in the conference.

Terminal NamesAllows you to see the site numbers or name (if supported) of other sites connected in the conference.

View site # Allows you to view any participant in the conference other than the participant currently “On Air”.

End view

Allows you to stop viewing the site previously chosen with View Site #, and returns your view to the site that is currently “On Air”. 3-9

Disconnecting a MultiPoint Call

If you are in a multi-point call, you will see the following screen when the disconnect button is pressed:

Use the arrow keys to select the site you would like to disconnect and press the OK button or the GREEN quick key.

To disconnect the entire call, select Terminate Meeting and press the OK button or press the YELLOW quick key.

MCU Services

To get to the MCU Services Menu, Press the Menu button on the remote control and select MCU Services from the list of choices.

3-10

Chair Control Chairman Control functionality enables one participant to control the meeting by selecting which of the conference participants is to be broadcast to the other participants. This option is not supported in a Tandberg MultiSite Meeting – It is available only when connected to and external MCU that supports Chair Control (H.243).

Chair control You select Chair Control and Take Chair to assume the role of chairman of the meeting. Chair Control provides considerable conference management functions. As chairman, you may control which site you and the other sites see.

Take chairAllows you to request chairmanship of the conference. If no one else is currently chairman the MCU will give you the chair.

Release chairAllows you to relinquish the privileges of chairmanship of the conference.

Floor to site #Allows the chairman to select which of the conference participants is to be broadcast to all otherparticipants.

Release FloorAllows the chairman to release the floor.

Disconnect site #Allows the chairman to disconnect any participant in the conference.

Terminate meetingAllows the chairman to terminate the conference altogether.

Powering Down

The system is shut down by turning off the power to the CODEC.