Village of Mahomet 503 E. Main Street • P.O. Box 259 • Mahomet, Illinois 61853-0259 Phone: (217) 586-4456 • Fax: (217) 586-5696 www.mahomet-il.gov www.ChooseMahomet.com STUDY SESSION BOARD OF TRUSTEES JUNE 12, 2018 AT 6:00 P.M. AT THE ADMINISTRATION OFFICE 503 E. MAIN ST. AGENDA 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. PUBLIC COMMENT: The Board welcomes your input. You may address the Board by completing the information requested on the Attendance/Oath Sheet before the meeting. You may address the Board, on subjects not listed on the agenda, during the Public Participation portion of the meeting. Please state your name and address for the record. Please limit your comments to five minutes or less. 5. ORDINANCES, RESOLUTIONS AND OTHER ACTIONS: A. COMMUNITY DEVELOPMENT 1. AN ORDINANCE AMENDING CERTAIN SECTIONS OF THE MAHOMET VILLAGE CODE REGARDING A CODE REVIEW AND APPEALS BOARD 2. A RESOLUTION DECLARING CERTAIN VILLAGE PROPERTY AS SURPLUS AND AUTHORIZING ITS DISPOSAL VILLAGE OF MAHOMET, CHAMPAIGN COUNTY, ILLINOIS 3. A RESOLUTION TO PURCHASE 2018 FORD F150 FOR AN AMOUNT NOT TO EXCEED $29,000, VILLAGE OF MAHOMET, CHAMPAIGN COUNTY, ILLINOIS 6. ADMINISTRATOR’S REPORT A. DEPARTMENTAL REPORTS 1. TRANSPORTATION 2. ENGINEERING B. OTHER: 1. A RESOLUTION ADOPTING AN ANNEXATION POLICY FOR THE VILLAGE OF MAHOMET, ILLINOIS 2. A RESOLUTION AUTHORIZING AN AGREEMENT WITH EHLERS & ASSOCIATES, INC FOR SERVICES ASSOCIATED WITH TAX INCREMENT FINANCING IN THE AMOUNT OF $33,000.
Transcript
Village of Mahomet
503 E. Main Street • P.O. Box 259 • Mahomet, Illinois 61853-0259 Phone: (217) 586-4456 • Fax: (217) 586-5696
www.mahomet-il.gov www.ChooseMahomet.com
STUDY SESSION BOARD OF TRUSTEES
JUNE 12, 2018 AT 6:00 P.M.
AT THE ADMINISTRATION OFFICE 503 E. MAIN ST.
AGENDA
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. PUBLIC COMMENT: The Board welcomes your input. You may address the Board by completing theinformation requested on the Attendance/Oath Sheet before the meeting. You may address theBoard, on subjects not listed on the agenda, during the Public Participation portion of the meeting.Please state your name and address for the record. Please limit your comments to five minutes orless.
5. ORDINANCES, RESOLUTIONS AND OTHER ACTIONS:
A. COMMUNITY DEVELOPMENT
1. AN ORDINANCE AMENDING CERTAIN SECTIONS OF THE MAHOMETVILLAGE CODE REGARDING A CODE REVIEW AND APPEALS BOARD
2. A RESOLUTION DECLARING CERTAIN VILLAGE PROPERTY AS SURPLUSAND AUTHORIZING ITS DISPOSAL VILLAGE OF MAHOMET, CHAMPAIGNCOUNTY, ILLINOIS
3. A RESOLUTION TO PURCHASE 2018 FORD F150 FOR AN AMOUNT NOTTO EXCEED $29,000, VILLAGE OF MAHOMET, CHAMPAIGN COUNTY,ILLINOIS
6. ADMINISTRATOR’S REPORT
A. DEPARTMENTAL REPORTS
1. TRANSPORTATION
2. ENGINEERING
B. OTHER:
1. A RESOLUTION ADOPTING AN ANNEXATION POLICY FOR THE VILLAGEOF MAHOMET, ILLINOIS
2. A RESOLUTION AUTHORIZING AN AGREEMENT WITH EHLERS &ASSOCIATES, INC FOR SERVICES ASSOCIATED WITH TAX INCREMENTFINANCING IN THE AMOUNT OF $33,000.
1. STUDY SESSION, TUESDAY, JUNE 19, 2018– 6:00 P.M.
2. BOARD OF TRUSTEES, TUESDAY, JUNE 26, 2018 – 6:00 P.M.
8. NEW BUSINESS (Discussion of any items that the Trustees may have for new business not listed on the agenda. No formal action will be taken on these items during this proceeding)
9. ADJOURNMENT
MEMORANDUM
TO THE
BOARD OF TRUSTEES
ITEM: Amendment to Code Review and Appeals Board (CRA) DEPARTMENT: CD
AGENDA SECTION: Planning and Development AMOUNT: n/a
ATTACHMENTS: (x) Ordinance 18-02-04 (x) Amendment to Ordinance
DATE: for Study Session June 12, 2018
INTRODUCTION: The Board of Trustees (BOT) is asked to consider an amendment to certain sections of the Mahomet Village Code dealing with the Code Review and Appeals Board. The proposed amendment would change the Cornbelt Fire Chief from an ex-officio non-voting member to a regular voting member appointed by reference to title.
BACKGROUND: November 2017 the BOT provided staff direction to proceed towards establishment of a building code review and appeals board. The Code Review and Appeals Board was established by the BOT February 27, 2018 Ord. 18-02-04
PRIOR BOARD ACTION: Ord.18-02-04 – An ordinance creating a Code Review and Appeals Board.
COMMUNITY INPUT: NONE
BUDGET IMPACT: NONE
STAFF IMPACT: NONE
SUMMARY: The Board is asked to amend the appointment composition of the CRA Board. The attached ordinance amendment makes a minor adjustment moving the Cornbelt Fire Chief or designee from a non-voting member of the CRA Board to a voting member. The existing ordinance establishing the CRA Board was modeled from a similar board established by the City of Champaign. The Champaign Fire Chief has a direct role in Building Code enforcement and therefore cannot be a voting member. The Cornbelt Fire Chief has an advisory role related to building code enforcement within the Village. Therefore, Staff recommends the ordinance amendment to change the voting composition of the CRA Board.
RECOMMENDED ACTION: Staff recommends approving the attached ordinance to amend the CRA Board.
DEPARTMENT HEAD APPROVAL: /s/ Kelly Pfeifer
VILLAGE ADMINISTRATOR: Patrick Brown
ORDINANCE NO. 18-02-04
AN ORDINANCE CREATING A CODE REVIEW AND APPEALS BOARD
Adopted by the
President and Board of Trustees
Of
The Village of Mahomet
Champaign County, Illinois
This 27th day of February 2018
(Published in pamphlet form by authority of the President and Board ofTrustees
This 27th day of February 2018.)
WHEREAS, state law allows municipalities to adopt building codes consistent with state law and
community input;
WHEREAS, the Village of Mahomet, Illinois, desires to seek community input on the issue of building
codes and the input of professionals in the subject matter;
WHEREAS, The President and the Board of Trustees of the Village of Mahomet, Champaign County,
Illinois have determined that it is necessary to adopt an ordinance to create a Code Review and Appeals Board;
and
NOW, THEREFORE, BE IT ORDAINED, by the President and Board of Trustees of the Village of Mahomet,
Champaign County, Illinois, as follows :
Section 1. There is added to Chapter 153 of the Mahomet Village Code, entitled "Minimum Housing
Standards" , sections 153.04 through 153.09, inclusive, as supplemented and amended, to read as follows:
Section 153.04 - Created.
(a) There is hereby created a Code Review and Appeals Board.
Section 153.05 - Composition, appointment.
ll Page
(a) The Code Review and Appeals Board shall have seven (7) members and two (2) nonvoting ex officio
members. The members of the Committee shall be appointed by the Mayor with the consent of the
Trustees.
(b) The Village Adm inistrator of the Village and the Fire Chief of the Corn belt Fire Protection District or their
respective designee shall be the two (2) nonvoting ex officio members.
(c) Although not mandatory, the composition of the Code Review and Appeals Board shall strive to include
persons with the following expertise by experience, training or education: architect, structural engineer,
electrician, mechan ical technician, residential homebu ilder, commercial builder/developer. At least one
member shall be a Village resident. A member shall not vote or otherwise rule on any appeal in which
the member is engaged as a contractor or material dealer, or in the preparation of plans or
specifications, or in which the member has any personal interest.
Section 153.06 - Terms and qualifications.
a) The terms of the seven (7) regular members of the Code Review and Appeals Board shall expire as
follows : Nos. 1, and 2 in Section 153.05 in 2019: Nos. 3, 4 and 5 in 2020; and Nos. 6, 7 in 2021.
Thereafter all appointments shall be for terms of three (3) years. All terms shall expire on May 30th
in their final year.
Section 153.07 - Chair and Vice Chair.
a) The Code Review and Appeals Board shall elect from its members a Chair and Vice Chair. The Vice
Chair shall perform the duties of the Chair when the Chair is absent or otherwise unable to perform
those duties. The term of the position of Chair and Vice Chair shall be limited to three (3) years and
no Chair or Vice Chair shall serve consecutive terms.
Section 153.08 - Rules and by-laws.
a) The Code Review and Appeals Board may adopt additional rules and by-laws consistent with other
provisions of th is Code.
Section 153.09 - Duties.
a) The Code Review and Appeals Board shall:
(1) Carry on a continuing review of and shall advise the Board of Trustees regarding all
construction and maintenance codes adopted and enforced by the Village.
(2) Hear appeals by persons or entities directly or materially affected by a code violation or
decisions involving codes as it applies to construction or maintenance activities to which an
adopted code is in place.
(3) Perform such other duties as may from time to time be assigned by the Board of Trustees.
Section 2. Invalidity. Should any section or provision of this Ordinance be declared to be invalid, that
decision shall not affect the validity of this Ordinance as a whole or any part thereof, other than the part so
declared to be invalid .
21 Page
Section 3. Effective Date. The prov1s1ons of this Ordinance shall become effective immediately
following its passage, approval and publication as required by law.
Section 4. Conflict. All other ordinances or parts of ordinances which are in conflict with the provisions
of this Ordinance are, to the extent of such conflict, hereby superseded.
Section 5. Publication. The Village Clerk is hereby authorized and directed to cause this Ordinance to
be published in pamphlet form immediately after passage.
Upon motion by Trustee /YJ FTZG-£/2. , seconded by • Trustee ;fA-1!.f's f , PASSED by the President and Board of
Trustees of the Village of Mahomet, Illinois this dr day of ]e../; , 2018, by roll call vote, as follows:
Voting "nay" (names):
Abstained (names):
APPROVED this <17~ay of k i> , A.O. 2018.
Village President
Attest :
3I Page
STATE OF ILLINOIS COUNTY OF CHAMPAIGN SS VILLAGE OF MAHOMET)
CERTIFICATION OF ORDINANCE
I, the undersigned, do hereby certify that I am the duly selected, qualified and acting Clerk of the Village of
Mahomet, Champaign County, Illinois (the "Municipality"), and as such official I am the keeper of the records
and files of the Municipality and of the Pres ident and Board ofTrustees (the "Corporate Authorities").
I do further certify that the foregoing constitutes a full , true and complete excerpt from the proceedings of the
meeting of the Corporate Authorities held on the ~day of r~h I 2018, insofar as same relates to the adoption of Ord inance No. 18-dCl -J'J!f._ entitled:
AN ORDINANCE CREATING A CODE REVIEW AND APPEALS BOARD
a true, correct and complete copy of which ordinance (the "Ordinance") as adopted at such meeting appears in
the proceedings of the minutes of such meeting and is hereto attached. The Ordinance was adopted and
approved by the vote and on the date therein set forth .
I do further certify that the deliberations of the Corporate Authorities on the adoption of such Ordinance were
taken openly, that the vote on the adoption of such Ord inance was taken openly and was preceded by a publ ic
recital of the nature of the matter being considered and such other information as would inform the public of
the business being conducted, that such meeting was held at a specified time and place convenient to the
public, that notice of such meeting was duly given to all of the news media request ing such notice, that such
meeting was called and held in strict compl iance with the provisions of the open meetings laws of the State of
Illinois, as amended, and the Illinois Municipal Code, as amended, and that the Corporate Authorities have
complied with all of the applicable provisions of such open meeting laws and such Code and their procedural
rules in the adoption of such Ord inance.
IN WITNESS WHEREOF, I hereunto affix my offic ial signature and the seal ofthe Village of Mahomet, Illinois, this
().~day of FeJ> . , 2018.
The undersigned Village Clerk hereby certifies that she published the above ordinance by posting it on
-::/.tJJ J~ , 2018, at the Village Hall, the Post Office and the Fire House, three prominent places in the
Village of Mahomet, Illinois.
(SEAL)
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i >tsEAL·~ ~ - . . .. ~ ... 1872 ... : ~ 4 j·P. a'ig_~o,s ••• • f
APPROVED this _______ day of _________, A.D. 2018.
___________________________________
Village President
(SEAL)
Attest:
_________________________________
Village Clerk
STATE OF ILLINOIS )
COUNTY OF CHAMPAIGN ) SS
VILLAGE OF MAHOMET )
CERTIFICATION OF ORDINANCE
I, the undersigned, do hereby certify that I am the duly selected, qualified and acting Clerk of the
Village of Mahomet, Champaign County, Illinois (the “Municipality”), and as such official I am the keeper
of the records and files of the Municipality and of the President and Board of Trustees (the “Corporate
Authorities”).
I do further certify that the foregoing constitutes a full, true and complete excerpt from the
proceedings of the meeting of the Corporate Authorities held on the _____ day of _______, 2018,
insofar as same relates to the adoption of Ordinance No. 18-___-____ entitled:
AN ORDINANCE AMENDING CERTAIN SECTIONS OF THE MAHOMET VILLAGE CODE REGARDING A CODE REVIEW AND APPEALS BOARD
a true, correct and complete copy of which ordinance (the “Ordinance”) as adopted at such meeting
appears in the proceedings of the minutes of such meeting and is hereto attached. The Ordinance was
adopted and approved by the vote and on the date therein set forth.
I do further certify that the deliberations of the Corporate Authorities on the adoption of such
Ordinance were taken openly, that the vote on the adoption of such Ordinance was taken openly and
was preceded by a public recital of the nature of the matter being considered and such other
information as would inform the public of the business being conducted, that such meeting was held at
a specified time and place convenient to the public, that notice of such meeting was duly given to all of
the news media requesting such notice, that such meeting was called and held in strict compliance with
the provisions of the open meetings laws of the State of Illinois, as amended, and the Illinois Municipal
Code, as amended, and that the Corporate Authorities have complied with all of the applicable
provisions of such open meeting laws and such Code and their procedural rules in the adoption of such
Ordinance.
IN WITNESS WHEREOF, I hereunto affix my official signature and the seal of the Village of Mahomet,
Illinois, this ____ day of _____________, 2018.
The undersigned Village Clerk hereby certifies that she published the above ordinance by
posting it on ______________, 2018, at the Village Hall, the Post Office and the Fire House, three
prominent places in the Village of Mahomet, Illinois.
(SEAL) ___________________________________
Village Clerk, Village of Mahomet, Illinois
RESOLUTION 18-06-__
A RESOLUTION APPOINTING MEMBERS
TO THE VILLAGE OF MAHOMET CODE REVIEW AND APPEALS BOARD
WHEREAS, Village President, Sean Widener hereby affirms the following individual to the Village of Mahomet Code Review and Appeals Board: APPOINTEE TERM EXPIRATION John Koller May 31, 2022 NOW THEREFORE BE IT RESOLVED BY THE VILLAGE BOARD OF TRUSTEES OF THE VILLAGE OF MAHOMET, ILLINOIS, that:
Section 1. That this Resolution is passed and approved pursuant to legislation establishing the Village of Mahomet, Code Review and Appeals Board, said legislation detailing the membership thereof and stating the duration of the term of office for the previously appointees designated herein.
Section 2: That the affirmation of the previous appointments presented by the Village President to the Board hereinabove in the preamble is incorporated by reference as set out herein. Section 3: That the Board hereby advises, consents, and confirms the appointment of the individuals hereinabove stated to the Village of Mahomet Code Review and Appeals Board for the terms as indicated in Ordinance 18-02-04. Section 4: That the Village Clerk is hereby directed to send a copy of this Resolution to the above named appointees.
PRESENTED this 26th day of June 2018 PASSED this 26th day of May 2018 APPROVED this 26th day of May 2018 __________________________ VILLAGE PRESIDENT VILLAGE OF MAHOMET
ATTEST:
(SEAL)
_______________________ VILLAGE CLERK VILLAGE OF MAHOMET
MEMORANDUM
TO THE
BOARD OF TRUSTEES
ITEM: A Resolution declaring certain equipment as surplus and authorizing its disposal by means of sale to Bill Smith Auto parts for $650.00
DEPARTMENT: Community Development
AGENDA SECTION: AMOUNT:
ATTACHMENTS: ( ) ORDINANCE (X) RESOLUTION (X) OTHER SUPPORTING DOCUMENTS
DATE: 06/12/2018
INTRODUCTION: Staff is seeking authorization from the Board of Trustees to declare one 2006 Ford Expedition as surplus equipment. This is a vehicle that was purchased from the Police Department by the Community Development Department.
BACKGROUND: This vehicle was an internally purchased vehicle in late 2015 from the Police Department. They were purchasing a new Police vehicle and we needed an enclosed vehicle for building and subdivision inspection purposes.
The vehicle we wish to declare surplus has been in service since 2006 and is now worth less than what it will take to repair. See attached Kelly Blue Book value sheet and the Estimate to repair from Bulldog automotive.
At this time, staff intends to sell the vehicle as partial payment for a new truck.
DISCUSSION OF ALTERNATIVES: The alternatives are to approve the vehicle as surplus or keep repairing at a cost greater than the value.
PRIOR BOARD ACTION: N/A
COMMUNITY INPUT: N/A
BUDGET IMPACT: Staff is hoping to get $500 by sale to Bill Smith Auto Parts and apply proceeds towards purchasing a new truck. STAFF IMPACT: N/A SUMMARY: Staff no longer believes this is a reliable vehicle and costs more to repair than it is worth. RECOMMENDED ACTION: Staff recommends declaring the 2006 Ford Expedition as surplus. DEPARTMENT HEAD APPROVAL: /S/ Kelly Pfeifer
VILLAGE ADMINISTRATOR: /S/ Patrick Brown
RESOLUTION NUMBER 18-06- A RESOLUTION DECLARING CERTAIN VILLAGE PROPERTY AS SURPLUS AND
AUTHORIZING ITS DISPOSAL
VILLAGE OF MAHOMET, CHAMPAIGN COUNTY, ILLINOIS
WHEREAS, Paragraph 11-76-4 of the Illinois Municipal Code (65 ILCS 5/11-76-4) controls the disposition of surplus Village of Mahomet personal property; and,
WHEREAS, The Village will purchase a new vehicle to be used by the Community
Development Department through a State of Illinois Bid program. NOW, THEREFORE, BE IT RESOLVED this 26th day of June 2018 by the Board of Trustees of the Village of Mahomet that: 1. That the 2006 Ford Expedition is declared surplus Village personal property is no
longer useful to, or for the best interests of the Village.
2. That the Village Administrator is hereby authorized to dispose of said personal property referred to in Section (1) in such a manner as deemed to be in the best interest of the Village.
__________________________ Sean M. Widener, Acting President Board of Trustees Village of Mahomet
Attest: Village Clerk
From: Jonathan SmithTo: Ken BuchananSubject: Re: FW: 2006 Ford ExpeditionDate: Wednesday, June 6, 2018 12:10:01 PM
Ken,
I feel comfortable going up to $650 but that is as high as I would like to go. If you feelcomfortable with that price let me know and I'll need to see a front and back picture of thetitle, thank you!
On Wed, Jun 6, 2018 at 10:53 AM, Ken Buchanan <[email protected]> wrote:
Jonathan,
I believe it is mostly the variable timing and timing chain we had an estimate to repair thatwas about the same value of expedition. The rear wiper motor relay stuck open causing adrain on the battery so we pulled the fuse to disable it.
Ken
From: Jonathan Smith [mailto:[email protected]] Sent: Wednesday, June 6, 2018 10:49 AM
To: Ken Buchanan <[email protected]>Subject: Re: FW: 2006 Ford Expedition
Ken,
What exactly was wrong with this vehicle again? Also do you have a picture confirmationof the title?
On Wed, Jun 6, 2018 at 8:46 AM, Ken Buchanan <[email protected]> wrote:
Jonathan,
Could you go 750 on the expedition? Needing a little more out of it.
ATTACHMENTS: ( ) ORDINANCE (X) RESOLUTION (X) OTHER SUPPORTING DOCUMENTS
DATE: June 12, 2018
INTRODUCTION: The Community Development Department is seeking to purchase a 2018 Ford F150 through State of Illinois Bid under the vehicle replacement policy.
BACKGROUND: The Community Development Department has in the Fiscal Year 2018/2019 budgeted money to purchase a new vehicle for Community Development office use. The last vehicle was a former surplus police vehicle already past our vehicle replacement policy, but served the village well during the time of Community Development use. However, concerns about reliability and other issues, we feel it is time to replace the vehicle with a new one.
We budgeted $29,000 to purchase a new vehicle and estimated a trade-in or auction value of for our 2006 Ford Expedition of around $650.00. So, we expect overall not to exceed $28,100 (see attached quote) after dispose of our current 2006 Ford and applying those funds to the purchase. The additional $1900.00 budgeted for upfitting the truck with needed equipment to store tools and plans to more efficiently perform the duties of departmental staff.
Ordering through the State Bid saves of time and the price is very competitive and we can get a higher resale value vehicle in the process.
DISCUSSION OF ALTERNATIVES: Alternative 1: Purchase the vehicle through the State of Illinois Bid program. Alternative 2: Solicit and open bid process for a similar vehicle.
STAFF IMPACT: Staff will order the vehicle through the State of Illinois Bid contract which is easier than advertising and soliciting bids. Staff will also determine best option for disposing of the 2006 Ford Expedition.
RECOMMENDED ACTION: Staff recommends the approval of the purchase of a 2018 Ford F150 from Morrow Brothers in Greenfield for $28,100 and equipment and upfitting totaling approximately $1489.00 from other vendors for the total amount not to exceed $29,000.00. DEPARTMENT HEAD APPROVAL:
VILLAGE ADMINISTRATOR:
2018 F150 STANDARD EQUIPMENT
MECHANICAL
• 3.3L V6 PFDI 290 HP (standard 4x2/4x4; NA with 157" or 163.7" WB) • Electronic-Shift-On-the-Fly (ESOF) with 4x4 • Axle, Front- Independent Front Suspension (IFS) • Brakes - 4-Wheel Disc with ABS • Electronic Six-Speed Automatic Transmission with 3.3L V6
• Electronic Ten-Speed Automatic Transmission (standard w/3.5L V6 EcoBoost®, 2.7L V6 EcoBoost®, & 5.0L V8 engines) • Fail-Safe Cooling • Jack • Electric Parking Brake • Shock Absorbers, Gas - Heavy-Duty, Front and Rear • Springs, Front - Coil • Springs, Rear - Leaf, Two-Stage Variable Rate • Stabilizer Bar, Front • Steering - Power, Rack-and-Pinion • 200 Amp Alternator
EXTERIOR • Bumper and Fascia, Front- Black • Bumper, Rear - Black • Cargo Lamp - Integrated with 3rd Brake Light • Easy Fuel® Capless Fuel-Filler • Exhaust - Single Rear • Fuel Tank
- Standard Range 23 Gallon (Regular Cab and SuperCab) - Standard Range 26 Gallon (SuperCrew®)
• Fully Boxed Steel Frame • 4 Hooks - Pickup Box Tie-Down • 2 Front Tow Hooks (standard on 4x4) • Mirrors, Sideview - Manual-folding, Manual Glass • Spare Tire Carrier - Rear Under Frame • Spare Tire/Wheel Lock • Stone Cuffs, Front & Rear • Tailgate - removable with key lock • Tires
INTERIOR I COMFORT • Manual Windows and Door Locks • Black Vinyl Floor Covering • Cupholder, deployable - under 20% seat • Dome Light • AM/FM Stereo • Gauges and Meters - Fuel, Oil Pressure, Transmission Temperature and Engine Coolant Temperature Gauges; Speedometer, Odometer, Tachometer
• Grab Handles - Front - A-Pillar, Driver and Passenger Side - Rear - B-Pillar (SuperCrew®)
• Hom - Dual-Note • Manual Air Conditioning, Single Zone • Outside Temperature Display • Powerpoint 12V - Front • Rearview Mirror, Day/Night • Scuff Plate, Driver and Front-Passenger Doors • Seat, 40/20/40 Vinyl • Steering Wheel, Manual Tilt/Telescoping and Manual Locking • Visor, Driver Side; Visor with Mirror, Passenger-Side
- Driver and Passenger Front Airbags - Driver and Passenger Seat-Mounted Side Airbags - Safety Canopy® Side-Curtain Airbags (1st and 2nd row
coverage) • Halogen Headlamps • Rear View Camera • Seat Belts, Active Restraint System (ARS). Three-point Manual Lap/Shoulder Belts with Height Adjusters, Pretensioners & Energy Mgmt Retractors on Outside Front Positions. Includes Autolock Features for Child Seats
• Tire Pressure Monitoring System (TPMS)
DRIVER ASSIST TECHNOLOGY • Autolamp - Auto On/Off Headlamps
Page2
2018 F150 CAB I POWERTRAIN I COLOR OPTIONS
F150 4x2 REGULAR CAB, 8' BED CHARGE SELECTION • 290 HP V6 FFV with ~peed Automatic Transmission $19,990.00 a • 325 HP EcoBoost® V6 with 10-Speed Automatic Transmission $20,970.00 a • 375 HP EcoBoost® V6 with 10-Speed Automatic Transmission $22,490.00 a • 395 HP V8 FFV with 10-Speed Automatic Transmission $21,990.00 a • 4x4 Option Add $3,105.00 a
F150 4x2 SUPER CAB, 6'-6" BED CHARGE SELECTION • 290 HP V6 FFV with 6-Speed Automatic Transmission $20,290.00 a • 325 HP EcoBoost® V6 with 10-Speed Automatic Transmission $21,270.00 a • 375 HP EcoBoost® VG with 10-Speed Automatic Transmission $22,790.00 a • 395 HP V8 FFV with 10-Speed Automatic Transmission $21 ,050.00 ll!lr • 8' Bed Option (not available with 290 HP V6) Add $355.00 a • 4x4 Option (4x4 on 8' Bed Super Cab Requires 375 HP V6 or 395 HP VB) Add $3, 105.00 r "'Iii"
F150 4x2 CREW CAB, 5'-6" BED CHARGE SELECTION • 290 HP VG FFV with 6-Speed Automatic Transmission $22,370.00 c • 325 HP EcoBoost® VG with 10-Speed Automatic Transmission $23,280.00 a • 375 HP EcoBoost® V6 with 10-Speed Automatic Transmission $24,970.00 a • 395 HP V8 FFV with 10-Speed Automatic Transmission $23,185.00 a • 6'-6" Bed Option (not available with 290 HP V6) Add $355.00 c • 4x4 Option (4x4 on 6'-6" Bed Super Cab Requires 375 HP V6 or 395 HP VB) Add $3,105.00 c
EXTERIOR COLOR PAINT CODE CHARGE SELECTION Stone Grav Metallic 01 $0.00 a Shadow Black G1 $0.00 a Maonetic Metallic J7 $0.00 a Blue Jeans Metallic N1 $0.00 a Race Red I PQ $0.00 a Lightning Blue Metallic N6 $0.00 a Ingot Silver Metallic ux $0.00 a Oxford White YZ $0.00 a
SPECIAL ORDER PAINT: School Bus Yellow 84553 Add $880.00 a Omaha Orange W5684E Add $880.00 c Green Gem W7515G Add $880.00 a
Cloth 40/Console/40 Front-Seats with Flow-throu h Console Cloth 40/blank/40 Front-Seats with Center-Section deleted, Vin I Rear Bench a
Page3
2018 F150 OPTIONAL EQUIPMENT
OPTIONAL EQUIPMENT OPTION CODE CHARGE SELECTION • E-Lockino Rear Axle XL Add $390.00 a • Enoine Block Heater 41H Add $90.00 a • XL Power Equipment Group Power Windows, Power Door- Locks with Flip Key and Integrated Key Transmitter keyless-entry (includes Autolock), Power Tailgate Lock, Perimeter Alarm, Illuminated Entry, Manual-
85A Add $1 ,080.00 9( folding, Power Glass Sideview Mirrors
• AM/FM with Single-CD 58B Add $290.00 a • AM/FM Single-CD w/SiriusXM® Radio (incl. a 6-month prepaid subscription) 58C Add $490.00 a • Bluetooth SYNC® *Requires SOS Cruise 52P Add $440.00 a • Cruise Control 50S Add $210.00 -• XL Chrome Appearance Package: Chrome Bumpers, 17" Aluminum Wheels, Fog Lamps 86A Add $775.00 a • CNG/Propane Gaseous Engine Prep Pack (req. V8 engine) 98G Add $330.00 a • 53A Class IV Tow Package (incl. Trailer Tow Connector, 4-pinn-pin wiring, Class IV Trailer
53A Add $590.00 a Hitch Receiver, Uporaded Cooling and Upqraded Stabilizer Bar) • lnteorated Trailer Brake Controller 67T Add $275.00 a • 53C Max Trailer Tow (req. with H.D. Payload Pkg and 375 HP Ecoboost) 53C Add $795.00 a • Heavy-Duty Payload Package (req. 53A Trailer Tow Pkg. with 395 HP V8 engine, 8' Bed)
627 Add $1,580.00 a *Not Available with Crew Cab • LT245nOR17E BSW all-terrain tires (AIT) T7C Add $310.00 a •Skid Plates (4x4 only) 413 Add $150.00 a • Grip Strut 7'' Powder Coated Aluminum Runnino Boards LVR Add $585.00 a • Black Platform Runnina Boards 18B Add $280.00 ~
• Box Side Steps 63S Add $325.00 a •Tailgate Step (with Tailgate lift Assist) 63T Add $375.00 a • Manual-folding, Power Glass Sideview Mirrors with Heat, Turn Signal, Auto-Dimming Feature (Driver's Side), High-Intensity LED Security Approach Lamps, LED Sideview mirror
54R/59S Add $480.00 a Spotlights and Black Skull Caps (incl. interior auto-dimming rearview mirror) (req. 85A XL Power Equipment Group and Rear-Window, Fixed Privacy Glass with Defroster 924/570)
• Manual-folding, Manually Telescoping, Manual Glass Trailer Tow Mirrors with Black Skull Caps (NA with 290 HP V6 PFDI engine, 85A XL Power Equipment Group; req. 53A Trailer 54M Add $110.00 a Tow Pkg.)
• Manual-folding, Manually Telescoping, Power Glass Trailer Tow Mirrors with Heat, Tum Signal, High- Intensity LED Security Approach Lamps, LED Sideview mirror Spotlights and
54Y/59S Add $580.00 a Black Skull Caps; req. 85A XL Power Equipment Group and 53A Trailer Tow Pkg. and Rear Window, Fixed Privacy Glass with Defroster 924/570)
• Rear-Window, Fixed Privacy Glass with Defroster 924/570 Add $320.00 a • Reverse Sensing System (requires Trailer Tow Pkg.) 76R Add $275.00 a • Fog Lamps (incl. in 86A XL Chrome Appearance Pk.q) 595 Add $140.00 a • Color-coordinated Carpeted Floor Coverino 168 Add $145.00 a • Extended Ranae 36 Gallon Fuel Tank 655 Add $455.00 a • Spray-in Bedliner 96W Add $595.00 a • Drop-in Bedliner 96P Add $395.00 a • XL SSV (Special Service Vehicle) Package (req. 395 HP V8 or 375 HP V6 engine) 66S Add $50.00 a • Backup Alarm Svstem 85H Add $125.00 a • Daytime RunninQ Lamps (DRL) 942 Add $45.00 a • Driver's Side Whelen LED Sootliaht DSS Add $410.00 a • 4 Splash Guards, Bodv Molded SPG Add $290.00 a • Fire Extinguisher with Mount FEM Add $170.00 a • Extra Key, no Remote KNR Add $60.00 a • Extra Kev with Remote KWR Add $180.00 •
' • Service Manual CD ROM SCD Add $275.00 a • New M, MP, Sheriff License and Title UC Add $175.00 a • Transfer License and New Title TLT Add $175.00 a • Deliverv Sinole Unit DU Add $275.00 a • Deliverv Multiple Units DL+ Add $225.00 each a
• ACARI No Holes Drilled Light Mount (Required for Light Mounting) •WHELEN Liberty II Fully Populated 54" Super LED Light Bar (incl. Alley Lights, Work Lights, Traffic Advisor and Switch Control Center) • Cab/Back Glass Protector
FIBERGLASS CAB-HIGH TOPPER
• Paint to Match, Clear-Coated, Tinted Sliding Side Windows, Picture Front Window, LED Third Brake Light, Dome Light, Key Locking, Clamps and Installation
• Lift-up Side Windows • Delete Side Windows
• Raised Roof Topper
Page 5
CHARGE
Add $3,480.00
Add $290.00
Add $780.00
Add $280.00
Add $2,380.00
Add $590.00
CHARGE
Add $2,490.00
Add $270.00 pair
$0.00 Add $480.00
SELECTION
a a a
a a a a
SELECTION
a a a D
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Page6
RESOLUTION NUMBER 18-06-
A RESOLUTION TO PURCHASE 2018 FORD F150 FOR AN AMOUNT NOT TO EXCEED $29,000
VILLAGE OF MAHOMET, CHAMPAIGN COUNTY, ILLINOIS
WHEREAS, the Village of Mahomet Community Development Department has
budgeted $29,000 to purchase a new vehicle in the Fiscal Year 2019 budget; and,
WHEREAS, the Community Development Department anticipated the current 2006
Ford Expedition will have a surplus value to offset the purchase price of a new vehicle; and
WHEREAS, the Community Development Department wishes to purchase a 2018 Ford
F150 through the State of Illinois bid; and WHEREAS, Morrow Brothers in Greenfield, Illinois has the State of Illinois contract for
this vehicle; and, WHEREAS, the Village Staff recommends the purchase of the 2018 Ford F150 and
associated equipment and upfitting with $29,000 from Vehicle Replacement.
NOW, THEREFORE, BE IT RESOLVED this 26th day of June, 2018 by the Board of Trustees of the Village of Mahomet that: 1. The Village of Mahomet does hereby approve the purchase of a 2018 Ford F150
from Morrow Brothers in Greenfield for $26,905 and equipment and upfitting totaling approximately $1849.00 from other vendors for the total amount not to exceed $29,000.00.
__________________________ Sean M. Widener, President Board of Trustees Village of Mahomet
Attest: Village Clerk
TRANSPORTATION DEPARTMENT APRIL MONTHLY REPORT
WORK COMPLETED AS OF JUNE 1, 2018
• Emptied trash cans on Main Street as needed.
• Checked and cleaned storm drains as needed.
• Mowed all Village facilities as assigned.
• Mixed our modified and chip mix pug for this year’s paving projects.
• Set bases and installed temporary solar radar speed limit signs on Franklin Street and Country Ridge Drive.
• Resealed a manhole and a catch basin on Amy Drive.
• Formed and poured two sections of sidewalk on Caro Court that were removed for a manhole repair.
• Picked up a mattress and carpet that was left in ditches on Mid America Road and
C.R. 150 E.
• Resealed a catch basin on Golden Rod Drive. • Jetted a storm sewer on Western Hills Drive.
• Replaced two sections of crosswalk at 403 Jeffery Drive.
• Backfilled, graded and seeded where we replaced sidewalks.
• Hauled off a pile of fill dirt from the PW Facility the cell tower company left for
the last three years.
• Removed two truckloads of corn stalks that washed into Briarcliff from the field west of 47 from the storm on 5/9/18.
• Set out barricades for a downed tree on Dunbar so Ameren could replace a pole
and transformer from the storms on 5/9/18.
• Removed a large downed tree limb from Riverbend Blvd.
• Mowed roadsides on Sunny Acres, C.R. 150 E., C.R. 2000 N., Barker Road and Prairieview Road.
• Sprayed for weeds at several locations; PW Facility, bike path, etc.
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• String trimmed around hand rails and guard rails on Lake of the Woods Road and Crowley Road.
• Removed sod, re-graded and sodded around the drain at the Admin Office.
• Removed and hauled off five truckloads of broken asphalt from the PW P/R
Facility north parking lot.
• Cleaned, graded and seeded ditches and jetted culverts at 608 Hillside Drive and 404 W. Dunbar.
• Hauled televisions that we had “acquired” to Parkland for electronics recycling.
• Held the monthly brush drop-off and Village clean-up day on Saturday May 19th.
• Replaced 17 sections of sidewalk on State Street in front of Our Lady of the Lake
Church.
• Prepared crack sealing bid documents.
• Met with Dan and Ellen to discuss Taylor Field parking lot paving.
• Completely reconstructed a manhole behind 505 Jeffery Drive. The manhole was built with manhole blocks and had completely broken apart. Also, repaired one of the pipes that outlets from the manhole toward the lake.
• Reconstructed the top sections of a catch basin and small length of curb between
1411 and 1413 Cross Creek Road.
• Trimmed a tree overhanging the street at 708 Jody Drive.
• Serviced the motor for the water wagon in preparation of milling and paving projects.
• Trimmed trees and removed saplings around the Police Department building.
• Installed two new stop signs on Main Street at Elm Street for the Ordinance that
takes effect June 1st.
• Prepared tool, equipment, barricades, etc. for paving the weeks of June 4th and 11th.
SPECIAL EVENTS
• Took barricades to the Community Center for the Farmers Market.
PARKS AND RECREATION
• None
WATER AND WASTEWATER
• None
VEHICLE AND EQUIPMENT MAINTENANCE
• Took truck #205 to Ford for a front end alignment.
Engineer’s Monthly Report May 2018
• South Mahomet Road Update: no update this month. • NSRR coordination: also no update this month. • Sunny Acres Road update: IDOT coordination meeting on May 16 and moving forward with design. • Prepared proposals for ADA sidewalk ramps and PCC pavement patching that will be advertised mid
June and bids opened early July. • Gave stamp of approval for US Pro redevelopment site plan. • Development team meetings about a new development being proposed in July. Developed
infrastructure costs and exhibit for MOU. • Clarified an Admin Rule that was passed in April but got questioned by a member of the committee.
Submitted a revision that will be presented later this summer. • Dealt with some resident concerns: one involving an alley that is private, one involving sidewalk that has
sunken (owner will replace driveway &adjacent sidewalk, VoM will mud jack remaining sidewalk), and looking into cleaning out a VoM drain tile that runs thru a private property and is at least ½ full of debris.
• Passed 4-way stop sign ordinance for Main and Elm Streets. • Looked into vehicle purchase, but CMS contracts no longer offer what I planned to buy, so put that on
the back burner.
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MEMORANDUM
TO THE
BOARD OF TRUSTEES
ITEM: ANNEXATION POLICY
DEPARTMENT: Community Development
AGENDA SECTION: Community Development
AMOUNT: None
ATTACHMENTS: (X) Draft policy (X) Resolution
DATE: For study session June 12, 2018
INTRODUCTION: Staff requests consideration of an annexation policy that has been developed at the request of the board. BACKGROUND: The Village’s policy on annexation is essentially that it follows the State law and that annexation decisions rest solely with the board of trustees. However, State law enables annexation under certain conditions but does not prescribe or guide when a municipality should annex. The 2016 Comprehensive Plan specifically identifies a need for an annexation policy to enable functionality of the Plan and the fulfillment of its broader goals. The Plan cites the disparity between the actual and effective Village population. It notes that lands meeting the letter of law for continguity are in fact highly variable in the functional contiguity for service extensions. The presence of a river, a railroad, an interstate, a non-Village water and sanitary sewer district, and IDOT roadways often significantly impede efficient service extensions. Contiguous properties have very different costs and benefits requiring more analysis than any State law can provide. It is highly probable that it is not always in the village’s best interest to annex property. The proposed annexation policy acknowledges that thoughtful analysis ensue for any lands that do meet the state law criteria for annexation. It reiterates the eligibility concepts in State law with added details on how those apply to Mahomet. It establishes some evaluation criteria as a guide. One component of the policy is there are several factors for consideration by the board to help provide clarity and transparency to the complex decision making of individual annexations. These are NOT required but available to the Board for consideration. The simple inclusion of the statements in the policy suggests and reiterates the complexity of annexation decisions. DISCUSSION OF ALTERNATIVES:
ADOPT – staff recommendation
REQUEST STAFF MAKE CHANGES AND/OR RE-PRESENT
NOT ADOPT - The Village Attorney reviewed the policy in detail. However, he reminds the board that it is not legally necessary to adopt any policy. State law does not require a municipality have an adopted policy to act on annexations.
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MEMO to Board of Trustees Annexation Policy
For Study Session June 12, 2018 Page 2
PRIOR BOARD ACTION: Last major discussion was in 2009 prior to 2010 Census but no policy was presented to the board at that time. COMMUNITY INPUT: None BUDGET IMPACT: The policy adoption does not impact the budget. STAFF IMPACT: Staff would present eligible properties for annexation to the BOT as requested or as situation dictates for consideration. This involves legal and surveying work to generate the plat, petition and ordinance. SUMMARY: Staff proposes the board adopt an annexation policy that acknowledges the complexity of annexation decisions for eligible properties due to the unique land development characteristics of the Mahomet area. A policy with the opportunity for a Board annexation decision to include factors for consideration by the Board to help in their decision is designed to offer more transparency to public for the process and final decision. RECOMMENDED ACTION: Staff recommend adoption as presented. A resolution is provided for consideration and structured to adopt the policy.
DEPARTMENT HEAD APPROVAL: /s/ Kelly Pfeifer
VILLAGE ADMINISTRATOR: Patrick Brown
RESOLUTION 18-06-
A RESOLUTION ADOPTING AN ANNEXATION POLICY FOR THE VILLAGE OF MAHOMET, ILLINOIS
WHEREAS, the Illinois Municipal Code (65 ILCS 5/7-1 et seq.) clearly delineates the requirements and process for voluntary and involuntary annexations of land into the corporate boundaries of a municipality; and
WHEREAS, pursuant to this Public Act, the Illinois Legislature has entrusted to the
corporate authorities of municipalities the absolute right to determine the boundaries of their communities and the rate at which development will take place, consistent with the Illinois Municipal Code; and
WHEREAS, all prior existing annexation policies of the Village of Mahomet shall be superseded by the Annexation Policy adopted by this Resolution; and,
WHEREAS, this annexation policy document does not supplant, supplement or add additional legal requirements or factors to the Illinois Municipal Code regarding annexations and the ultimate authority given to the Corporate Authorities (i.e. Village President and Board of Trustees) pursuant to the Illinois Municipal Code.
NOW, THEREFORE, BE IT RESOLVED this 26th day of June 2018, by the Board of Trustees of the Village of Mahomet that:
1. The Village of Mahomet Board of Trustees does hereby adopt the Annexation Policy.
2. This resolution shall be in full force and effect immediately.
____________________________ Sean M. Widener, President Board of Trustees Village of Mahomet
Attest: ____________________________ Village Clerk
As Adopted, June 26, 2018
ANNEXATION POLICY
PURPOSE
The community of Mahomet is much larger than the Village Corporate Limits. This disparity is indicative of the challenges of annexation in decades past. There is a need for an annexation policy to help promote smart logical growth and enable functionality of the Comprehensive Plan and fulfillment of its broader goals.
Illinois statutes and case law control annexations of land into the corporate limits of a municipality. This annexation policy document does not supplant, supplement or add additional legal requirements or factors to Illinois statutes regarding annexations. Annexation decisions require guidance and support of a policy that can transcend politics, immediate pressures, temporary fiscal constraints, and current market conditions. But given each parcel of real estate is unique, no one policy factor shall dictate a decision to annex or not annex a particular parcel.
Therefore, it shall be the policy of the Village of Mahomet to review and consider annexations individually according to Illinois statutes, the terms and conditions of this policy and the uniqueness of each parcel of real estate. The Board of Trustees may consider many factors when considering annexation of a parcel, including the circumstances, benefits, costs, and existing conditions.
All decisions to annex shall be at the discretion of the Board of Trustees of the Village of Mahomet and any decision regarding annexation does not set a precedent for future consideration of any other annexations.
As Adopted, June 26, 2018
ELIGIBILITY
State Statute affords the Village options to annex land under various scenarios all related to the relativity of the Village boundaries to the particular parcel. The annexation policy shall be based on such conditions as a guide.
1. Parcels contiguous to municipal boundary a. It is the policy of the Village of Mahomet to consider most favorably the
voluntary annexation of parcels that are contiguous to Village infrastructure such as roads, storm, sanitary, water and other services where existing systems and services can be extended to the property.
b. It is the policy of the Village of Mahomet to review carefully any parcel that is physically contiguous to the Village Corporate Limits, but due to geographical or jurisdictional reasons is not functionally contiguous for transportation system and utility service extensions.
2. Non-Contiguous Parcels within the extraterritorial jurisdiction (ETJ) and subdividing a. If the property is not contiguous to the municipal limits of the Village, the
property owners may be required to enter into a binding written agreement concurrent with or prior to the subdivision of property as requested by the Village, unless other factors do not support annexation. This can be in one of two forms as authorized by the Village.
i. The Village shall entertain the request for an annexation agreement between the parcel and the Village provided the property is anticipated to be likely for contiguity within 20 years; contains frontage along roadways and streets in the major street plan of the Comprehensive Plan; or, is located such that it’s annexation would result in contiguity for another parcel that is obligated to or has requested annexation.
ii. A subdivider may be required to include a clause in the subdivision owner’s certificate and subdivision covenants that indicates the landowner shall deliver a petition to annex at such time as the property become contiguous to the Village.
iii. A subdivider of agricultural lands remaining in agricultural production may not be required to record a clause for future annexation until such time as the land is divided for development.
3. Parcels Within Sangamon Valley Public Water District (SVPWD) Boundary a. It is the policy of the Village of Mahomet that the annexation of lands
within the SVPWD, and SVPWD’s necessity and intent to deliver water and or sanitary sewer services, shall not factor into the decision to annex property within the context of the ability to extend public water supply and /or sanitary sewers to the site.
4. Parcels in Village of Mahomet Water and Wastewater service area
As Adopted, June 26, 2018
a. The policy and regulations contained in Village Ordinances and regulations regarding water and wastewater utilities shall control, but generally, it is the policy of the Village of Mahomet to match the existing and future utility service extensions with the Village’s municipal boundaries. Therefore, new applicants for utility services shall be required to voluntarily annex to the town for delivery of those services. If those properties are not contiguous and eligible for immediate annexation, the owners of said property may be required to enter into a binding agreement that the present or future owners will voluntarily petition for annexation at the time of any of the following occurrences:
i. The property becomes contiguous or otherwise eligible for annexation
ii. At the convenience of the Village of Mahomet 5. Parcels within a “wholly bounded” area
a. Property that is less than 60 acres and surrounded by the Village Corporate Limits is eligible for annexation per State statutes. It is the policy of the Village of Mahomet to carefully consider and evaluate the benefits and the costs to the Village of Mahomet and its taxpayers prior to initiating the process of annexation of surrounded property.
EVALUATION CRITERIA
1. It is the policy of the Village of Mahomet that long term land use plan consistency is heavily weighted in the decision of when to annex a parcel.
2. It is the policy of the Village of Mahomet that present use, compliance status in the County regulations, and non-conformities with annexation are lightly considered during evaluation as all are considered short term conditions.
3. It is the policy of the Village of Mahomet that land enabling the annexation of other land that is deemed desirable to annex shall be strongly considered for annexation.
4. Although not required, the Board of Trustees may consider factors that include fiscal review, planning and land use, eligibility, affected government entities, and operational and service impacts as identified in this policy. These factors may include statements relating to the variables the Board considers, but those variables are by no means weighted, ranked, or require a specific response to support the Board’s position to pursue annexation. However, the Board of Trustees may consider factors beyond these variables prior to action. Village staff are to identify unique circumstances to each property being considered for annexation that may be pertinent to the intent of this policy.
As Adopted, June 26, 2018
FACTORS FOR CONSIDERATION
Although not required, factors for consideration pertinent to the unique situation of the property may be analyzed by staff for the Board of Trustees evaluation. Factors include:
FISCAL REVIEW
· Annexation WILL/WILL NOT increase the Village’s revenue in the form of EAV and real estate tax receipts, local share of state income tax and MFT funds, retailer’s occupation tax, video-gaming, and other sources.
· Annexation WILL/WILL NOT increase the Village’s eligibility for grant monies. · The current land use is one which IS/IS NOT needed within the boundaries of the
Village for purposes of a balanced economy.
PLANNING & LAND USE
· Annexation of the parcel WILL/WILL NOT provide a strategic benefit to facilitate smart growth.
· The application of Village zoning requirements WILL/WILL NOT be beneficial to the properties in the area or WILL/WILL NOT prevent development or use in a manner that is inconsistent with the Comprehensive Plan maps and policies.
· The property IS/IS NOT in a use that would be compliant with Village zoning ordinances when annexed to the ‘similar zoning’ as set forth in the Municipal Code (65 ILCS 5/7-1 et seq.).
· The property IS/IS NOT compliant with County zoning ordinances. · The property HAS/HAS NOT been legally subdivided according to Village
requirements. · Annexation WILL/WILL NOT result in more logical boundaries for the Village.
ELIGIBILITY
· The property IS/IS NOT eligible for immediate annexation. · The owner HAS/HAS NOT delivered an executed petition for annexation to the
Village. · The property HAS/HAS NOT been contiguous to the Village limits for a lengthy
period of time.
AFFECTED GOVERNMENT ENTITIES
· The annexation WILL/WILL NOT involve notification of other taxing bodies or government entities
As Adopted, June 26, 2018
OPERATIONAL & SERVICE IMPACTS
· Current roadway conditions WILL/WILL NOT require the Village to make roadway improvements within the next three years.
· Annexation WILL/WILL NOT require a temporary service agreement between the township and the Village to maintain efficiencies in road related services such as snow plowing.
· Annexation WILL/WILL NOT significantly extend the travel distances of Mahomet police to provide consistent coverage as currently provided to In-Village properties.
· Annexation WILL/WILL NOT result in operational challenges that threaten current service levels to existing Village properties and related residents and businesses.
· The property as not currently annexed IS/IS NOT impeding the efficient and cost-effective operation of Village services.
· The property IS/IS NOT served by Village provided utilities. · The property WILL/WILL NOT BE served by Village provided utilities.
· The property DOES/DOES NOT directly benefit from Village owned and
maintained stormwater management facilities. · The property IS/IS NOT a proportional increase in service distances to the size of
the property. · The property DOES/DOES NOT directly benefit from Village owned and
maintained transportation facilities. · The property DOES/DOES NOT directly benefit from Village owned public
utilities or from Village services.
MEMORANDUM
TO THE
BOARD OF TRUSTEES
ITEM: Ehlers Professional Services Agreement for Downtown TIF
DEPARTMENT: Administration
AGENDA SECTION: Administration
AMOUNT: $33,0000
ATTACHMENTS:
( ) ORDINANCE (X) RESOLUTION (X) OTHER SUPPORTING DOCUMENTS
DATE: June 12, 2018
INTRODUCTION:
At the Village’s request, Ehlers conducted a Feasibility Analysis to determine the presence of any Tax Increment Financing (TIF) qualifying factors in two areas of properties identified by the Village as areas around the downtown Main Street business district and the area around Eastwood drive including the businesses on Rt. 47. The purpose of the analysis was to conclude if one or both areas qualifies either separately or as a combined area to be a TIF District. In Ehlers’ professional opinion, they found the combined areas would qualify to be designated as a new TIF district. The next steps and scope of services are identified in the agreement. Other taxing bodies are aware the Village is pursuing a TIF in this area. BACKGROUND:
Ehlers applies a three-phase approach to designating or amending a TIF District. Phase I had been completed and is the Feasibility Analysis. Ehlers has submitted a proposal to assist with the remaining steps. Initially before beginning Phase II, Ehlers will update the Feasibility Analysis since it has been one year since completion. Phase II includes preparation of the Redevelopment Plan, which documents the findings of the Feasibility Analysis and serves as the basis of the ordinances the Village Board would approve to adopt the TIF District Redevelopment Plan. Upon completion of the Redevelopment Plan for the TIF, Ehlers will assist the Village with Phase III, the process for approving the TIF. The Act requires a specific adoption process, which includes a meeting of the Joint Review Board (the “JRB”), composed of certain representatives from impacted taxing districts. After reviewing the evidence presented on the eligibility factors described earlier, the JRB shall make a non-binding recommendation to the Village Board. A public hearing is then held to take public comment. At a minimum of two weeks after the public hearing, the Village Board can then consider the adoption of the ordinances designating the TIF District and adopting the use of tax increment financing.
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Ehlers will also have to complete a Housing Impact Statement/Study. In addition to the work that Ehlers will be completing for the establishment of a TIF district, the Village will also be using another professional services firm to complete a Downtown Master Plan. The downtown master plan will identify a significant list of recommended improvements that can be made to infrastructure, aesthetics, landscaping, lighting, and streetscapes. This list will be costly and the goal is to be able to gradually fund the recommended improvements using the TIF funds generated in that district. The TIF is necessary to be a funding mechanism for these projects. DISCUSSION OF ALTERNATIVES:
The alternative is for the board to decide they do not want to pursue a TIF designation for this area. Without the designation it will be unlikely needed infrastructure and other improvements that will be identified in the separate Downtown Master Plan can be made to this critical business district in the near future. PRIOR BOARD ACTION:
No prior board action except approval of payment for the initial Feasibility Analysis. COMMUNITY INPUT:
BUDGET IMPACT:
$33,000 for the services outline in the service agreement with Ehlers. The Village has already spent approximately $11,000 on the initial feasibility analysis to determine if the area qualifies for TIF designation. STAFF IMPACT:
The Planning & Development staff will have the most impact since they will have to provide information to Ehlers. SUMMARY:
Ehlers completed Phase I last July which was the Feasibility Analysis. The next two phases include Phase II which is Preparation of Redevelopment Plan, Phase III which is Adoption of Project, and the addition of a Housing Impact Statement/Study. All of these tasks are necessary in order to create a new TIF district. RECOMMENDED ACTION:
We recommend approving the Professional Services Agreement with Ehlers in the amount of $33,000. DEPARTMENT HEAD APPROVAL:
VILLAGE ADMINISTRATOR:
RESOLUTION NUMBER 18-06-
A RESOLUTION AUTHORIZING AN AGREEMENT WITH EHLERS & ASSOCIATES, INC FOR SERVICES ASSOCIATED WITH TAX INCREMENT FINANCING IN THE
AMOUNT OF $33,000.
WHEREAS, Ehlers previously completed the initial Feasibility Analysis for the
establishment of a TIF District for the downtown area in July 2017; and WHEREAS, Village Staff and the Board Trustees approved the FY 2018-2019 Budget
which included $33,000 for these services; and, WHEREAS, Ehlers is an independent municipal advisory firm and currently serves as
financial advisor to the Village for matters related to issuance of bonds and tax increment financing districts (TIF); and,
WHEREAS, the Village Staff recommends Ehlers for this professional service. NOW, THEREFORE, BE IT RESOLVED this 26th day of June 2018 by the Board of Trustees of the Village of Mahomet that: 1. The Village of Mahomet Board of Trustees does hereby authorize the
Professional Services Agreement with Ehlers in the amount of $33,000. 2. The Village of Mahomet Board of Trustees further authorizes the Village
Administrator to execute the proper documents. _____________________________ Sean M Widener, President Board of Trustees Village of Mahomet
Attest: Village Clerk
Ehlers & Associates, Inc. 525 W. Van Buren Street, Ste. 450
Chicago, IL 60607 Phone: 312-638-5250
Fax: 651-697-8555 www.ehlers-inc.com
Project Contact
Maureen Barry, CIPMA Senior Municipal Advisor/Vice President
Agreement ....................................................................................................................... 9 Appendix A: About Ehlers ............................................................................................ 10
Appendix B: Project Team ............................................................................................ 12
Appendix C: Related Project Experience & References ............................................... 16
Appendix D: Economic Development Services ............................................................. 21
April 26, 2018 Mr. Patrick Brown Village Administrator Village of Mahomet P.O. Box 259 503 East Main Street Mahomet, Illinois 61853 Subject: Proposal for Tax Increment Financing Consulting Services Dear Mr. Brown: Thank you for inviting Ehlers to submit a proposal to the Village of Mahomet for consulting services to continue with the remaining Phases of the TIF District Designation of the Downtown Study Area. The enclosed proposal describes our company’s profile, Ehlers’ approach to this assignment, scope of services, proposed fees, and an overview of our relevant experience. Ehlers distinguishes itself from other financial advisory firms by our strong financial skill set, experience, independence, and the collaborative partnership we build with our clients. Ehlers’ Municipal Advisors have previous local government experience in finance, management, planning, and development. For over 18 years, the Ehlers staff has helped Illinois communities of all sizes and types use Tax Increment Finance and Business Districts to accomplish their economic development and redevelopment goals. We take a pro-active approach to projects and we work with our clients to avoid pitfalls and calm any opposition that may arise. Thank you for your consideration of our proposal. We appreciate the opportunity to continue our partnership with the Village of Mahomet on this project. Should you have any questions or need additional information, please contact me at (312) 638-5257 or [email protected] Otherwise, please indicate the Village’s acceptance and authorization to proceed by signing the agreement and returning a copy to me. Sincerely,
Maureen Barry Tricia Marino Ruffolo Senior Municipal Advisor/Vice President Economic Development Advisor
Proposal for TIF Consulting Services Page 1 Village of Mahomet, Illinois April 26, 2018 Ehlers and Associates, Inc.
Firm Organization and History
Ehlers is an independent municipal advisory firm. Ehlers’ staff has had the pleasure of providing service to local governments throughout Illinois and the Midwest since 1955. Ehlers has over eighty professionals that serve clients in the Midwest from our offices in Roseville, Minnesota; Waukesha, Wisconsin; Denver, Colorado; and Chicago, Illinois. The Village will be served by staff from our Illinois office. Our goal is helping local governments find the financial resources they need to build the communities they envision. Our services are grouped into four main categories, representing our core areas of expertise:
• Economic Development and Redevelopment • Debt Planning & Issuance • Financial Planning • Post Issuance Services
At Ehlers, all employees have ownership in the company and take ownership in serving clients. Ownership sets the tone for the operation of the firm and the nature of the services clients receive. All-employee ownership at Ehlers means:
• Every Ehlers employee has a vested interest in providing the best possible service.
• Our focus is on the long-term success of our clients, not solely on short-term profit and return on investment.
Our dedication to “how” we deliver our services is as unique and comprehensive as the service itself. We listen to our clients’ needs, maintain highly qualified employees to team with them, and present customized options to help decision-makers confidently select the best and lowest cost solutions for their citizens. Ehlers has worked successfully throughout Illinois to accomplish development and redevelopment goals through the use of Tax Increment Finance (TIF) Districts and Business Development Districts for over 18 years. We assess whether these economic development tools can provide value, and are legally, financially, and politically viable in your community. In addition, Ehlers has helped communities use TIF and Business Development Districts to upgrade and improve infrastructure; revitalize deteriorated or outmoded commercial areas; attract development to improve job opportunities and the local economy; rehabilitate neighborhoods; and bring new development to areas that are impaired by market or physical constraints, such as environmental contamination or chronic flooding. Additional information about Ehlers is included in Appendix A.
Proposal for TIF Consulting Services Page 2 Village of Mahomet, Illinois April 26, 2018 Ehlers and Associates, Inc.
Project Personnel and Availability
Ehlers uses a team approach with advisors assisted by research analysts. One advisor will have primary responsibility for our work with the Village and will be assisted by several staff members. This approach affixes responsibility and assures continuity of service for the client from initial submittal through any follow-up work. This also allows a better match of Ehlers' staff expertise to the needs of the Village. Maureen Barry, Senior Municipal Advisor/Vice President will serve as lead advisor for the Village. As such, all of the project work will either be completed by or directly overseen by Maureen, and she will attend all scheduled meetings. Tricia Marino Ruffolo, Economic Development Advisor, will serve as the second advisor for the Village. She will assist with field studies, reviewing qualifications of the TIF District, and document production. In addition, the Ehlers Project Team will use expertise and resources from within our Illinois and our other offices, if needed, to meet the needs of the Village.
Team Member Years of TIF Consulting Service
Maureen Barry 10+
Tricia Marino Ruffolo 20+
Mindy Barrett 10+ At Ehlers, we view ourselves as an extension of the Village’s staff to make sure designation procedures occur in accordance with the Village’s expectations. The staff assigned to the project will be available to undertake the project as indicated in the “Project Time Frame” section. Ehlers makes every attempt to be available on short notice for meetings and conference calls. We are in constant contact with our clients to make sure their needs are being met. Resumes for the Ehlers Advisors listed above are available for review in Appendix B. Detailed information on representative project experience and contact information can be found in Appendix C.
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Scope of Services: TIF District Establishment
Ehlers will provide the following services to assist in the creation of a proposed Tax Increment Financing District (the “Project”), pursuant to the criteria set forth in the Illinois Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-1 et seq. (the “Act”), to include certain properties as identified by the Village (the “Study Area”) for the potential TIF District (also referred to as “Redevelopment Project Area”), as shown below in Map 1.
Map 1 - Proposed Study Area
All services will be performed in conjunction with designated municipal officials and the municipality’s designated TIF attorney. Ehlers recommends that an attorney with specific experience in the development, qualification, adoption and amendment of TIF Districts within Illinois be engaged by the municipality to provide legal counsel related to this project. The steps for creating a new TIF District are outlined in the scope of services below.
Phase I – Feasibility Analysis Under a separate contract, Ehlers had completed a Feasibility Analysis of the proposed Redevelopment Project Area. The findings were submitted to the Village on July 21, 2017, which determined the Project is a statutorily and economically feasible to achieve the Village’s objectives.
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Now that the Village is prepared to move forward in the TIF Designation process, there are a few items that were examined as part of the Phase I Feasibility Analysis that will need to be updated with more current information.
• Review of previous documented findings related to all eligibility criteria to verify the findings and data are still accurate.
• Research the Equalized Assessed Valuation for Tax Year 2017 of each PIN within the proposed boundary. (The Feasibility Memorandum referenced Tax Years 2011-2016).
Phase II – Preparation of the Redevelopment Plan The Phase I – Feasibility Analysis prepared in July 2017 indicated the Study Area qualifies as a TIF District according to the Act. When and if the Village elects to proceed with the process, the Project will move to Phase II. This phase includes preparation of the Redevelopment Plan for the Project, which includes the formal eligibility analysis. This phase begins after receiving notification from the Village to proceed, and ends after the Village has approved the draft Redevelopment Plan, including any necessary revisions. As part of Phase II services, Ehlers will:
• Based on the goals and objectives identified in Phase I, prepare a draft Redevelopment Plan that includes all statutorily required components.
• Coordinate with Village’s staff, engineer, planner or other designated party to obtain a legal description of the boundaries of the proposed redevelopment project area.
• Submit to the Village an electronic version of the draft Redevelopment Plan for initial review and comment. The Redevelopment Plan will include a map of the TIF District, the findings of the Phase I Feasibility Analysis which identifies the qualifying factors for the district, redevelopment goals and objectives that are consistent with the Village’s Comprehensive Plan (if applicable), redevelopment project costs, incremental revenue estimates for Plan purposes, and other language and certifications required by the Act.
• Revise the Redevelopment Plan as needed in response to comments from the Village Staff and TIF Attorney. Submit a final draft version to be filed with the Village Clerk and provided by the Village to other parties according to the requirements of the Act in conjunction with Phase III services.
Phase III - Adoption of Project The Act requires a specific adoption process, which includes a meeting of the Joint Review Board (composed of representatives from certain impacted taxing districts) and a public hearing. This phase begins after receiving notification from the Village to proceed following Phase II and ends after the adoption ordinances have been considered by the governing body, or the time allotted by the Act for that consideration has expired. In Phase III, Ehlers will:
• Coordinate with Village staff to confirm dates and times for required public meetings. Ehlers will work with the Village’s attorney to ensure that selected dates meet all
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statutory timing requirements.
• Provide guidance to the Village regarding the public participation process. The Village will be responsible for all notices to the public, residents, property owners, and publications. (Sample copies of notices and advertisements can be furnished upon request.)
• Attend and make a presentation at Joint Review Board Meeting (see “Meetings” section).
• Attend and make presentation(s) at appropriate Village Board meetings and other meetings (see “Meetings” section).
• Provide any Project Plan amendments required as a result of the Joint Review Board meeting or public participation process.
• Upon approval by the governing body, assist the Village with the submission of required information to the County.
Phase IV - Prepare Housing Impact Statement/Study During the Phase I feasibility analysis, it was estimated that ten (10) or more inhabited residential units are reasonably expected to be displaced and there may be seventy-five (75) or more occupied residential units in the redevelopment project area. Based on the initial proposed boundary area, a Housing Impact Statement/Study will be
required. Ehlers will:
• Prepare a Housing Impact Study, per the Act, to include the following: number of residents, number of residents to be relocated, number of low and moderate income residents, and where applicable, a relocation plan.
Because ten (10) or more inhabited residential units are reasonably expected to be displaced and there may be seventy-five (75) or more occupied residential units in the proposed redevelopment project area, a public information meeting is also required. Ehlers will:
• Prepare a presentation, attend, and present at a community meeting (included in Phase III services).
This phase begins after receiving notification from the Village to proceed following the completion of Phase I and ends after the Village has approved the draft Housing Impact Statement/Study (following any necessary revisions). Meetings Ehlers participation in the following meetings is included in the flat fee for the applicable phase of this Project:
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1. Project initiation conference call with representatives of the Village to launch the Project and coordinate various process steps (Phase I).
2. Conference call to discuss the proposed Redevelopment Plan with the Village’s staff (Phase II).
3. Public information meeting, as required related to the number of units of occupied residence and units expected to be displaced (Phase III).
4. Meeting with representatives of certain impacted local taxing districts (the Joint Review Board) to review the Redevelopment Project Area eligibility and scope of the proposed redevelopment project (Phase III).
5. Public hearing on the proposed Project (Phase III). 6. One additional progress meeting with Village staff at the discretion of the Client
(any phase).
All services will be performed in conjunction with designated staff of the Village and its designated attorney.
If requested by the Village, Ehlers will participate in additional meetings beyond this scope to discuss the proposed TIF District with various parties, such as the Village Board, members of the business community, etc. Any additional meeting requested or required related to the development, qualification, and adoption of the proposed TIF District will be submitted to the Village for authorization prior to its completion and will be subject to Ehlers’ Hourly Billing Rates. Village Responsibilities The following items are not included in our Scope of Services:
• Legal Description of Redevelopment Project Area.
• Distribution of notices and mailings related to the adoption of the TIF District to the public, residents, property owners, and publications.
• Other consulting services. Services rendered by Village’s engineers, planners, surveyors, appraisers, assessors, attorneys, auditors, and others that may be called on by the Village to provide information related to completion of the Project. If a certified Engineer's statement is necessary to determine chronic flooding, the Village will be responsible for obtaining and providing that statement.
• Legal review. Ehlers recommends that the Village contract with an attorney with direct experience in the establishment of TIF Districts for consultation during this Project. All attorney expenses are to be assumed by the Village.
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Project Time Frame
The proposed time line* for the Project is presented below. Ehlers will begin Project work immediately after authorization from the Village of Mahomet.
Task # of Weeks
Phase I – Update Feasibility Analysis 1 - 2
Phase II – Preparation of Redevelopment Plan 3 - 5
Phase III – Adoption of Project* 15 - 20
* A public information meeting related to the number of housing units/displaced housing units is required; therefore, approximately 4 weeks of additional time will be needed to complete Phase III. Phase IV (Housing Impact Statement/Study) work would be performed in conjunction with Phases II – III.
Some contingency times have been included in the time line. However, adherence to the above time line for each phase is dependent on timely provision of information and documents from the Village of Mahomet and other sources, as well as timely authorization to proceed with each successive phase. Project Pricing
Ehlers charges a flat fee for TIF District development, qualification, and adoption services. The Project will be completed for the costs provided below, which includes all time, materials, and expenses associated with two iterations of the documents.
Task Fee
Phase I – Feasibility Analysis (Update data) $1,000
Phase II – Preparation of Redevelopment Plan $14,000
Phase III – Adoption of Project* $8,000
Housing Impact Statement/Study* $10,000
Total*: $33,000
* Notes: This pricing is based upon the Study Area identified on Map 1. If additional parcels are added at any time after this agreement has been approved, a revised proposal or additional fee may be submitted by Ehlers. Ehlers will invoice the Village for the amount due after the completion of each Phase of work. The fees are due and payable upon receipt of the invoice by the Village.
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Additional Services Ehlers provides additional services to further the goals and objectives of the Village. These services could be included under a separate scope and agreement during or following this engagement. Detailed information about our TIF and Economic Development-related services can be found in Appendix D. Hourly Charges For any service directed by Village and not covered by this, or another applicable Appendix, the Village will be charged on an hourly basis. Current hourly rates are:
Title Hourly Rate Senior Advisor $240
Municipal Advisor/Economic Development Advisor $225
Financial Specialist $190
TIF Coordinator $180
Clerical Support $100
Ehlers does not charge for most regular business expenses, except for messenger and overnight services. For travel that occurs at the beginning or the end of the standard work day hours, only travel time in excess of typical commuting time is charged. Otherwise, full travel time is charged per the Hourly Billing Rates. We have assumed some meetings will be held via teleconference or Skype to facilitate regular communication as needed in a manner that is cost effective.
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Agreement
This proposal is respectfully submitted by authorized representatives of Ehlers & Associates, Inc.:
Maureen Barry Senior Municipal Advisor/Vice President The Village of Mahomet, Illinois hereby accepts the above Request for Proposal for Tax Increment Financing Consulting Services by its authorized officers, this ______day of _____________, 2018. Attest: By: Title: Title: Please send a copy of the agreement page with original signature to:
Ehlers & Associates, Inc. 525 W. Van Buren St, Suite 450 Chicago, IL 60607-3823
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Appendix A: About Ehlers
The Illinois office is located at 525 W. Van Buren Street, Suite 450, Chicago, Illinois 60607. The Illinois office is staffed with six Municipal Advisors, one Financial Specialist, and one TIF Coordinator. Ehlers has over 80 professionals that serve clients from our offices in Chicago; Roseville, Minnesota; Waukesha, Wisconsin; and Denver, Colorado. The Village will be served by staff from our Illinois office. Ehlers is a wholly employee-owned company through its Employee Stock Option Plan. Ehlers also owns Bond Trust Services, the ninth most active bond registrar/paying agent service in the nation, and Ehlers Investment Partners, an investment advisory company which serves the investment needs of local governments. Ehlers is led by a Board of Directors. The Chairman of the Board for Ehlers is Michael C. Harrigan. General operations are overseen by the President, Steve Apfelbacher, and a group of five Principals. The Illinois Principal is Jennifer M. Tammen.
Federal Registration as Municipal Advisor The Dodd-Frank Wall Street Reform and Consumer Protection Act (the "Act") enacted on July 21, 2010 requires firms/persons who are "Municipal Advisors" to register with the Securities and Exchange Commission (SEC) and Municipal Securities Rulemaking Board (MSRB). Generally, a municipal advisor is any person that provides advice to a municipal entity or obligated person concerning the timing, terms, structuring or similar matters of a municipal security or provides advice with respect to municipal financial products. Municipal Advisors have a federal fiduciary duty to represent their municipal entity client’s best interests as part of any engagement. Ehlers and Associates, Inc. (Ehlers) as a firm and our Municipal Advisors are included within the definition of “municipal advisors” and are required to register with the SEC as such. We have registered as a Municipal Advisor with the Securities and Exchange Commission (SEC). Ehlers Registration No. is 866-00266-00. Confirmation of Ehlers’ registration can be viewed the SEC and MSRB websites. We are a charter member of the National Association of Municipal Advisors (NAMA) (http://www.municipaladvisors.org/). This professional association is dedicated to high ethical standards and is committed to providing independent advice when serving as advisors to municipal entity clients.
Potential Conflicts of Interest The key characteristic of Ehlers is “independence.” For 30 years, Ehlers has been committed to a fiduciary relationship with our clients. This means that we serve only your community’s best interests in any financial transaction – not the interests of developers, investors, underwriters, banks or other private parties.
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Ehlers and Associates, Inc. is a wholly-owned subsidiary of the Ehlers Companies. Ehlers and Associates, Inc. provides all municipal advisory and related services and is the corporate entity responsible for this proposal. Ehlers and Associates, Inc. is affiliated with both Bond Trust Services Corporation and Ehlers Investment Partners (EIP) as additional, wholly-owned subsidiaries of the Ehlers Companies. Bond Trust Services is fully integrated with the Depository Trust Company (DTC) and serves as paying agent for the majority of our bond sales. EIP, a federally registered investment advisor, provides independent investment advisory services. Currently, these firms have no relationships with the Village of Mahomet, Illinois.
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Appendix B: Project Team
Ehlers offers a group of individuals with an exceptional combination of expertise and experience to act as the TIF Consulting Team for the Village. Below is information about the Project team and staff of the firm, which has completed hundreds of TIF and other special district redevelopment plans for Midwest communities. Ehlers’ staff has worked in municipal management, administration, and financial management, school district administration, regional planning, economic development, and state legislative support. This team serves or has recently served as advisor to many Illinois local governments, including the Village of Mahomet. Other clients include the Village of Bradley, Village of Clarendon Hills, Village of Oak Park, Village of Oakwood, City of Peoria, Village of Richton Park, Village of River Forest, Village of Rockton, Village of Tinley Park, City of Watseka, Village of Westmont, City of Wheaton, and the Village of Wheeling, among others. Ehlers will use a team approach with municipal advisors assisted by research analysts and TIF coordinator. This approach affixes responsibility and assures continuity of service for the client from the time of the proposal through any follow-up work. It also allows a better match of Ehlers' staff expertise and experience to the particular needs of the Village. The following team members will serve the Village of Mahomet. Detailed information on representative project experience and contact information can be found in Appendix C. Maureen Barry, CIPMA, Senior Municipal Advisor/Vice President Maureen will continue to serve as the lead advisor for the Village. As such, all work will either be completed by or directly overseen by Maureen, and she will attend scheduled meetings. Maureen joined Ehlers in January 2008. Prior to that time, she worked in local government for over 15 years, most recently as the Assistant Village Manager in Wilmette, and before that, for the City of Evanston and the City of Glendale, Arizona. In these roles, she worked with local government leaders and other key players in planning and managing a wide variety of governmental operations and projects. Maureen has assisted Ehlers’ clients, including the Village of Mahomet, with economic development, financial consulting and municipal debt issuance projects in the City of Danville, City of Geneva, City of Macomb, City of North Chicago, Village of Oak Park, City of Peoria, City of Rock Island, Village of Tinley Park, Village of Wheeling, and the Village of Willowbrook, among others. Tricia Marino Ruffolo, Economic Development Advisor Tricia joined the Illinois Team in 2015 as an Economic Development Advisor where she focuses primarily on TIF, Business Districts, and other economic development related projects including developer pro forma review. She brings to Ehlers a unique public/private perspective from having worked on both sides, as a consultant for developers, and as a municipal employee. She has over twenty years of economic development experience specializing in economic incentive programs and Tax Increment Financing (TIF). Tricia has managed the technical process of establishing, amending and closing over 95 TIF districts
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throughout the Chicagoland Area as both a consultant and as a municipal employee. Since joining Ehlers, she has expanded her expertise to include services related to Business Development Districts. Mindy Barrett, TIF Coordinator Mindy has been with Ehlers since 2006 and serves as a Tax Increment Financing Coordinator in our Chicago office. She is responsible for assisting in the development and implementation of TIF projections and analysis, including gathering data from counties and the state of Illinois. Mindy would be involved in this project primarily by assisting with data research and financial modeling, among other tasks. In addition, the Ehlers Project Team will use expertise and resources from our other offices, if necessary, to meet the needs of the Village. Resumes for Maureen Barry and Tricia Marino Ruffolo are included in the following pages.
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Appendix C: Related Project Experience & References
The Ehlers Illinois Team has worked successfully throughout Illinois for over 18 years to accomplish municipalities’ development and redevelopment goals. The following summaries describe how Ehlers has recently served other Illinois communities. Contacts for these communities may also be used as references.
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Village of Tinley Park The Village of Tinley Park undertook the development of two TIF Districts in 2003. The focus of these TIFs was to redevelop key projects as identified by a downtown strategic plan. Ehlers was hired to assist the Village with TIF District qualification and adoption, redevelopment implementation and management, developer RFP, developer negotiations, pro forma analysis, and TIF increment projections. During the TIF District qualification process, the exact boundaries of the TIF Districts became an issue. The Village had made the decision to minimize the number of properties in the TIF Districts, believing that this would be beneficial to the local School District. However, in negotiations the School District indicated it was desirous of adding parcels not initially identified for the TIF. Ehlers assisted with the creation of TIF boundaries that would not only increase the EAV of the parcels for the School District at the end of the TIF, but encourage a large enough redevelopment effort to stimulate additional redevelopment and increase EAV in areas surrounding the TIF.
This work has resulted in Tinley Park becoming a major retail, restaurant, and hospitality hub for the southern suburbs. Additionally, the School District’s belief that activity in the TIFs would result in redevelopment outside the TIF areas has become reality, as significant rehabilitation and renewal of properties in this area has occurred.
More recently, Ehlers worked with the Village to develop and adopt two new TIF Districts, the Legacy TIF and the Mental Health Center TIF, which includes a 280-acre property which was formerly owned and operated by the State of Illinois. The site is the single-largest master planning and development opportunity within the Village and in the southwest suburban area. Ehlers also provides TIF increment projections on redevelopment proposals and other TIF Consulting and Administration services on an ongoing basis for the Village.
Specialized Project Experience • Downtown Development • TIF District Creation • TIF Amendments • Redevelopment Implementation • Public Participation • Developer RFP and Negotiations • Pro forma Analysis • TIF Increment Projections
Contact: David Niemeyer, Village Manager Brad L. Bettenhausen, Village Treasurer 16250 S. Oak Park Avenue Tinley Park, Illinois 60477 Phone: (708) 444-5000 Email: [email protected][email protected]
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City of Peoria The City of Peoria is the oldest community in Illinois with a population of 115,007 (2010 Census). It is the second largest metropolitan area in Illinois, and boasts the second most densely developed downtown. In 2013, Ehlers assisted the City with the creation of one new TIF District and the amendment of an existing TIF District to spur investment in its Downtown. An amendment was first made to the Central Business District (CBD) TIF (in Downtown Peoria) to remove parcels from the original redevelopment project area (RPA). Prior to the adoption of the amendment, a study of the amended RPA was performed to confirm that the area would have achieved TIF qualification at the time of the original study without those parcels. The CBD TIF Redevelopment Plan was then updated to incorporate a new budget, goals, and other items. The amendment also added language to bring the Amended TIF Redevelopment Plan into compliance with current TIF Act requirements. The parcels that were removed from the CBD TIF were then included in the new Downtown Conservation TIF. The Downtown Conservation TIF is the home of Caterpillar, Inc.’s world headquarters. Caterpillar is the world's leading manufacturer of construction and mining equipment and diesel and natural gas engines. The Downtown area has many of the elements that attract residents to live in a central business district – historic architecture, proximity to the workplace, pedestrian friendly areas, public gathering spaces, and recreational opportunities. Yet, while some residential development and redevelopment had taken place, the downtown lacks some of the retail amenities residents desire, in addition to other problems to overcome in its redevelopment, such as deteriorated buildings and paved areas, building vacancies, and needed renovation and demolition of older facilities, which would be too costly to undertake without public funding assistance. The City is in the early stages of using tax increment to help make improvements and induce private investment into the area.
Contact:
Patrick Urich, City Manager 419 Fulton Street Peoria, IL 61606 Phone: (309) 494-8524
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City of Wheaton- Downtown Capital Plan Financing Strategy In August 2014, Ehlers was engaged to provide financing analysis and consulting services for the implementation of the Downtown Wheaton Strategic and Streetscape Plan. The project area is comprised of approximately 115 acres located in and on the edges of downtown. Projects include streetscape, water and sewer, French Market structure, a public park, signage and wayfinding, and traffic signal improvements. The work is projected to be completed over a 20-year period and has an estimated total project cost of approximately $53,000,000. In addition, there are about $750,000 in annual operating costs associated with parking enforcement, annual plantings, business recruitment and marketing. The analysis focused on two key tasks:
• Identify revenue generating options that can support the level of General Obligation debt needed to cover the cost of the capital projects
• Produce an initial funding scenario that is consistent with the City’s debt guidelines.
Approach. Ehlers prepared a financial model and graphic summary “menu” of revenue source options that would be available to the City for funding various public infrastructure and redevelopment projects the City would like to see completed within the downtown area. Ehlers financing model assumed 100% G.O. Bonds and revenue projections for non-G.O. Bond revenue sources that could potentially defray a portion of the project costs, thereby reducing the dependence on the G.O. debt. Our research included the potential applicability and funding levels from sources which may benefit the project area according to the provisions of Illinois law as it applies to the sources being considered, specifically a Special Service Area (SSA), Business District (BD), a tax increment financing (TIF) District, expansion of the Home Rule sales and other local taxes and other funding mechanisms as they may apply. We made assumptions on funding levels and prepared a financial model illustrating how the projects could be financed using General Obligation debt serviced by other revenue sources.
Results. The results indicated that the revenues exceeded the amount of debt service each year for all the anticipated projects. In consultation with the City’s Finance Director, we recommended issuing longer term debt (15 years) to maintain a healthy cash balance and take advantage of low long-term interest rates on the bonds, which is also consistent with the City’s debt guidelines. Under these assumptions, the City has the option to look at reducing the level of revenue sources, or implementing additional revenue tools later in the project funding cycle. The initial financing scenario was presented to the City Council in April 2015. The City prioritized the projects and is in the process of determining an approach for financing utilizing Ehlers analysis of debt financing and other revenue sources. Contact: Mike Dzugan, City Manager 303 W Wesley Street Wheaton, Illinois 60187 Phone: (630) 260-2012 Email: [email protected]
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Village of Wheeling The Village of Wheeling is a suburban community located in northwestern Cook County. The Village has experienced tremendous growth, but growth is slowing as the Village becomes built out. Its older developments are starting to experience decline. Like other communities located on the far edges of Cook County, Wheeling’s commercial and industrial development is at a disadvantage when more favorable tax rates are in place in close proximity to the community, such as in Lake County.
Ehlers has provided the Village with TIF Eligibility and Adoption, as well as TIF Amendment services in a number of areas. In 2008, Ehlers assisted the Village with the creation of its Southeast (Industrial Lane) TIF, which encompasses the Chicago Executive Airport, including a number of vacant parcels surrounding the airport. Although there has been limited development in the TIF District and the need for tax increment financing still exists, the economic recession that began almost immediately after the TIF was adopted caused the equalized assessed value (EAV) of the area as a whole to decrease significantly below the base values that were established when the TIF was adopted in September, 2008. This led to a substantial diminishment in the TIF revenues generated since that time. With Ehlers’ assistance, the Village determined that its best option was to terminate the TIF and re-establish a new TIF in largely the same area, which allowed the Village to re-set the base equalized assessed values at the lower levels. This new TIF, the Southeast-II TIF, was adopted by the Village in July, 2014.
The Village intends that the new TIF will help redevelop the area around and including the airport with airport-related uses, as well as retail and office development. The TIF will also help the community improve existing residential areas. Ehlers continues to assist the Village by performing various TIF and economic development studies as needed.
Contact: John Melaniphy, Director of Economic Development 2 Community Boulevard Wheeling, Illinois 60090 Phone: (847) 499-9094 Email: [email protected]
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Appendix D: Economic Development Services
Ehlers offers sophisticated analysis of revenue projections, financial feasibility, and the potential impacts of development to the Village and other taxing districts. Ehlers is available to assist the Village with the items described below or other services as needed by the Village: Business Districts In Illinois, the Business District designation is an important municipal economic development tool that provides strategic planning and sales tax financing for both development and redevelopment areas. Ehlers provides a complete range of services for business district adoption and implementation. Key services include: analysis of business district eligibility, documentation of eligibility findings, preparing the legally required business district plan, analysis of financial feasibility, estimating sales tax revenue potential and facilitating the public hearing and review process. TIF Financial Feasibility Study Ehlers can provide the necessary financial feasibility study for the construction of Developers Notes or for the issuance of bonds. Review of Taxing District Impact As part of negotiations with the overlapping taxing districts on the creation, expansion, or extension of a TIF district, the Village may need to provide fiscal impact information to the school or other taxing district. Ehlers can prepare this information on behalf of the Village. Ehlers would be prepared to discuss findings with both the Village and the taxing districts to assist the Village in its final strategy. TIF Reports Ehlers is available to prepare annual TIF reports or to assist staff in the preparation of these reports. As part of this activity, Ehlers will attend and present reports at the Joint Review Board meeting. Tax Revenue Projections Ehlers can provide projections that estimate the impact of new development to the equalized assessed value of properties and the expected level of tax revenue. These projections are used to help determine the amount of tax revenue that may be generated by certain development and the overall amount that may be available to fund development projects. Developer Pro forma Analysis Municipalities are often approached by developers seeking funding to support a proposed project. One of the biggest challenges communities face when working with developers is determining the appropriate level of assistance. Ehlers Municipal Advisors regularly conduct Pro forma Analyses for communities pursuing redevelopment, helping them assess the appropriate level of need and developer assistance. This includes determining whether there may
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be a gap in funding that precludes private parties from earning a reasonable rate of return on their investment to market standards. If the answer is no, Ehlers will advise that public assistance is not required. If the answer is yes, Ehlers quantifies the public assistance and recommends limits. This further confirms the “but for” clause of the TIF Act.
Note: The Developer Pro forma Analysis fee may be reimbursed to the Village by the developer. Developer Identification, Selection, Negotiation and Agreement Implementation Developer Identification and Selection Ehlers assists communities in the identification of potential commercial tenants and retail development options through a defined process. The first step in the process is to conduct meetings with developers and real estate professionals in an informal setting. There are several advantages to these types of meetings. First, this is an opportunity to spread the word about the site’s potential to the development community. The Village would gain insight into the current real estate market without being pressured by a developer or broker. In today’s uncertain market, the meetings would offer insight into the type of tenants that are looking to expand and those tenants’ needs for certain site attributes. The Village would also gain an understanding of how any changes to the infrastructure may help spur development. These meetings provide a solid understanding of what the market will support and the type and number of tenants that would be interested in the location. If necessary, the Village may wish to have a market study completed by a real estate professional at this time. Ehlers may then prepare a Request for Proposal (RFP) based on information gathered. The RFP is sent to a list of qualified developers with whom Ehlers has experience or knowledge, as well as those identified by the Village. Ehlers assists the community in the interview of the developers and evaluates their proposals, providing information to the community as the basis for their selection of the developer. Developer Negotiation and Agreement Implementation Ehlers has extensive experience in negotiating development agreements for a wide range of commercial, residential, and mixed-used projects. Just as critical as experience in this area, is the need for a consultant that is independent. When Ehlers works in a municipality, it works for the municipality – not the developer. Ehlers has taken a lead role in many development negotiations, as well as provided feedback on redevelopment agreements negotiated by others. The final agreement is subject to attorney approval. Examples of recommendations Ehlers has made include:
• Amount, type, and timing of incentives or assistance to developers. o Receipt of incentives geared toward performance. o Incentives based on goals of municipality.
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• Use of “Look Back” provisions in development agreements, so that if a project is more successful than projected, the developer returns funds to the municipality.
During and after construction, Ehlers can manage development agreements by determining eligible expenses and calculating reimbursements. Debt Issuance Ehlers can assist the community in the issuance of debt to support the project, including:
• Exploration of type of debt that best serves the community. • Preparation of Feasibility Study to support the project. • Negotiation of debt.
Note: Ehlers can assist with the issuance of debt, subject to a separate service agreement. Fees would depend upon the size and complexity of issue and form of debt.
