VOLUME 4 of 8 - industrialization.go.ke · - Auto-protecting of video recording on post and pre...

VOLUME 4 of 8

ICT INSTALLATION WORKS

(ADMINISTRATION BLOCK, BOUNDARY WALL -

NAIVASHA INDUSTRIAL PARK)

REPUBLIC OF KENYA

MINISTRY OF INDUSTRIALIZATION, TRADE AND ENTERPRISE DEVELOPMENT

SPECIAL ECONOMIC ZONES AUTHORITY (SEZA)

PROPOSED ADMINISTRATION BLOCK AND BOUNDARY WALL FOR SPECIAL

ECONOMIC ZONE AUTHORITY (SEZA) AT NAIVASHA INDUSTRIAL PARK, NAKURU

COUNTY

W.P. ITEM NO. D117 RV/NKU/1902 JOB NO. 10504C

TENDER SPECIFICATIONS & BILLS OF QUANTITIES FOR SUPPLY, INSTALLATION, TESTING AND COMMISSIONING OF

STRUCTURED CABLING, CCTV, ACCESS CONTROL AND IP-PBX INSTALLATION WORKS

CLIENT

CHIEF EXECUTIVE OFFICER

SPECIAL ECONOMIC ZONES AUTHORITY (SEZA)

P.O BOX 30418 - 00100

NAIROBI

PROJECT MANAGER ELECTRICAL ENGINEER

WORKS SECRETARY CHIEF ENGINEER (ELECTRICAL)

MINISTRY OF TRANSPORT, INFRASTRUCTURE, PUBLIC MINISTRY OF TRANSPORT, INFRASTRUCTURE, PUBLIC

WORKS, HOUSING & URBAN DEVELOPMENT WORKS, HOUSING & URBAN DEVELOPMENT

STATE DEPARTMENT OF PUBLIC WORKS, STATE DEPARTMENT OF PUBLIC WORKS,

P.O BOX 30743 – 00100, P.O BOX 41191 – 00100,

NAIROBI NAIROBI

ARCHITECT QUANTITY SURVEYOR

CHIEF ARCHITECT CHIEF QUANTITY SURVEYOR




P.O BOX 30743 – 00100, P.O BOX 30743 – 00100,

NAIROBI NAIROBI

STRUCTURAL ENGINEER MECHANICAL ENGINEER

CHIEF ENGINEER (STRUCTURAL) CHIEF ENGINEER (MECHANICAL (BS))




P.O BOX 30743 - 00100 P.O BOX 41191 - 00100,

NAIROBI NAIROBI

MARCH, 2020

TABLE OF CONTENTS

TITLE PAGE

Contents....................................................................................................……… …….i

SECTION A: Instructions to Tenderers.................................................................. A/1- A/5

Stage 1: Preliminary Evaluation Criteria............................................ A/2

Stage 2: Technical Evaluation Criteria............................................... A/3- A/5

SECTION B: General Specification Specifications of Materials and Works................ B/1- B/3

SECTION C: General and Particular and Specific of Lift installation Works ............ C/1

SECTION D: Schedule of Contract Drawings........................................................ D/1-D42

SECTION E: Bills of Quantities ............................................................................. E/1-E/2

SECTION F: Full Service Maintenance .................................................................. F/1-F/20

SECTION G: Technical Schedule of Items to be supplied ........................................ G/1-G/2

SECTION H: Standard Forms................................................................................. H/1-H/5

(i)

SECTION A

INSTRUCTIONS TO TENDERERS

PRELIMINARY & TECHNICAL EVALUATION CRITERIA

INSTRUCTIONS TO TENDERERS

CONTENTS

1. Table of Contents ……………………………………………………….…. A/1

2. Tender Evaluation Criteria ………………………………………………… A/2-A/5

Stage 1: Preliminary Evaluation Criteria........................................... A/2

Stage 2: Technical Evaluation Criteria.............................................. A/3-A/5

A/1

TENDER EVALUATION CRITERIA

After tender opening, the tenders will be evaluated in 2 stages, namely:

1. Preliminary Evaluation;

2. Technical Evaluation;

STAGE 1: PRELIMINARY EVALUATION

This stage of evaluation shall involve examination of the mandatory requirements as set out in the

Tender Advertisement Notice or Letter of Invitation to Tender and any other conditions stated in the

bid document.

These conditions shall include the following:

i) Company Certificate of Incorporation/Registration;

ii) Current category of Registration with National Construction Authority (NCA 5 and above

in BOTH CCTV/Security Surveillance and Telecommunication & Structured Cabling

Installations);

iii) Current Annual National Construction Authority Contractor’s Practicing License

iv) Current Class of Licenses with Communication Authority of Kenya (CA)

v) Valid Tax Compliance Certificate;

vi) Compliance with Technical Specifications

vii) Manufacturer’s Authorization Letter for the CCTV Cameras, NVR, PABX and Network

Switches being offered by the bidder.

Note:

On compliance with Technical Specifications, bidders shall supply equipment/items which

comply with the technical specifications set out in the bid document. In this regard, the bidder

will be required to submit relevant technical brochure/catalogues with the tender document,

highlighting (using a mark-pen or highlighter) the Catalogue Number/model of the proposed

items. Such brochures/ catalogues should indicate comprehensive relevant data of the proposed

equipment/items which should include but not limited to the following:

(i) Standards of manufacture;

(ii) Performance ratings/characteristics;

(iii) Material of manufacture;

(iv) Electrical power ratings; and

(v) All other requirements as indicated in the technical specifications of the bid.

The bids will then be analyzed, using the information in the technical brochures, to determine

compliance with technical specifications for the works/items as indicated in the tender

document. Bidders not complying with any of the technical specifications shall be adjudged

technically non-responsive while those meeting all technical specifications shall be considered

technically responsive.

The tenderer shall also fill in the Technical Schedule as specified in the tender document for

Equipment and Items indicating the Country of Origin, Model/Make/Manufacturer and

catalogue numbers of the Items/Equipments they propose to supply.

The tenderers who do not satisfy any of the above mandatory requirements shall be considered Non-

Responsive and their tenders will not be evaluated further.

A/2

STAGE 2: TECHNICAL EVALUATION

In order to be compliant, the Tenderers shall be required;

a) To fill the Standard Forms provided in the bid document for the purposes of providing the

required information. The tenderers may also attach the required information if they so desire;

The award of points considered in this section shall be as shown below:

PARAMETER MAXIMUM POINTS

(i) Key personnel…………………………………………………………….…....….12

(ii) Contract Completed in the last Five (5) years…………………………….….….9

(iii) Schedules of on-going projects……………………………………….….….........4

(iv) Schedules of Contractor’s equipment…………………….………………...…....12

(v) Litigation History…………………………………………………………...….…...2

TOTAL 39

The pass-mark under the Technical Evaluation is 28 points.

A/3

The detailed scoring plan shall be as shown in table 1.

TABLE 1: Assessment for Eligibility

Item Description Points

Scored Max. Point

1.

Key Personnel (Attach evidence)

Director of the firm

Holder of degree in relevant Engineering field----------------------- 4

Holder of diploma in relevant Engineering field----------------------3

Holder of certificate in relevant Engineering field--------------------2

Holder of trade test certificate in relevant Engineering field------1

No relevant certificate---------------------------------------------------------0

4

12

At least 1No. degree/diploma holder of key personnel in relevant field

With over 10 years of relevant experience----------------------------4

With over 5 years of relevant experience-----------------------------2

With under 5 years of relevant experience ---------------------------1

4

At least 1No certificate holder of key personnel in relevant field

With over 10 years of relevant experience--------------------------- 2

With over 5 years of relevant experience ---------------------------- 1

With under 5 years of relevant experience ------------------------0.5

2

At least 2No artisan (trade test certificate in relevant field)

Artisan with over 10 years of relevant experience------------------2

Artisan with under 10 years of relevant experience ----------------1

Non skilled worker with over 10 years of relevant experience--0

2

2.

Contracts completed in the last five (5) years (Max of 3No. Projects) -

Provide Evidence

Project of similar nature, complexity or magnitude------------------3

Project of similar nature but of lower value than the one in

consideration----------------------------------------------------------------------2

No completed project of similar nature----------------------------------0

9

3.

On-going projects – Provide Evidence

No Project of similar nature, complexity and magnitude ----------

---------------------------------------------------------------------- 4

Three and below Projects of similar, nature complexity and

magnitude –------------------------------------------------------3

Four and above Projects of similar nature, complexity and

magnitude ------------------------------------------------------- 2

4

4.

Schedule of contractors equipment and transport (proof or evidence

of ownership/Lease)

a) Relevant Transport (at least 3No. each 2mks)

Means of transport (Vehicle)-------------------------------------6

No means of transport---------------------------------------------0

6

12

b) Relevant Equipment (at least 6No. each 1mks)

Has relevant equipment for work being tendered--------6

No relevant equipment for work being tendered--------0

6

A/4

Item Description Points

Scored Max. Point

5.

Litigation History

Duly Filled --------------------------------------------------------2

Not filled ----------------------------------------------------------0

2

TOTAL 39

Any bidder who scores 28 Points and above shall be considered for further evaluation.

A/5

SECTION B

GENERAL SPECIFICATIONS

OF

MATERIALS AND WORKS

GENERAL SPECIFICATIONS OF MATERIALS AND WORKS

1. General

2. Standard of Materials

3. Workmanship

4. Procurement of Materials

5. Record Drawings

6. Regulations and Standards

7. Setting out Works

8. Testing on Site

B/1

1. GENERAL

1.1. This specification is to be read in conjunction with any other information herein

issued with it. Bills of quantities and schedule of unit rates shall be the basis of all

additions and omissions during the progress of the works.

2. STANDARD OF MATERIALS

2.1. Where the material and equipment are specifically described and named in the

Specification followed by approved equal, they are so named or described for the

purpose of establishing a standard to which the contractor shall adhere.

2.2. Should the contractor install any material not specified herein before receiving

approval from the proper authorities, the Engineer shall direct the contractor to

remove the material in question immediately. The fact that this material has been

installed shall have no bearing or influence on the decision by the Engineer.

2.3. All materials condemned by the Engineer as not approved for use, are to be

removed from the premises and suitable materials delivered and installed in their

place at the expense of the Contractor. All materials required for the works shall

be from branded manufacturers, and shall be new and the best of the respective

kind and shall be of a uniform pattern.

3. WORKMANSHIP

3.1. The workmanship and method of installation shall conform to the best standard

practice. All work shall be performed by a skilled tradesman and to the satisfaction

of the Engineer. Helpers shall have qualified supervision.

3.2. Any work that does not in the opinion of the Engineer conform to the best

standard practice will be removed and reinstated at the contractor’s expense.

3.3. Permits, Certificates or Licences must be held by all tradesmen for the type of

work; in which they are involved where such permits, certificates or licences exist

under Government legislation.

4. PROCUREMENT OF MATERIALS

4.1. The contractor is advised that no assistance can be given in the procurement or

allotment of any materials or products to be used in and necessary for the

construction and completion of the work.

4.2. Contractors are warned that they must make their own arrangements for the

supply of materials and/or products specified or required.

B /2

5. RECORD DRAWINGS

5.1. These diagrams and drawings shall show the completed installation including sizes,

runs and arrangements of the installation. The drawings shall be to scale not less

than 1:50 and shall include plan views and section.

5.2. The drawings shall include all the details which may be useful in the operation,

maintenance or subsequent modifications or extensions to the installation.

5.3. Three sets of diagrams and drawings shall be provided, all to the approval of the

Engineer.

5.4. One coloured set of line diagrams relating to operating and maintenance

instructions shall be framed and, mounted in a suitable location.

6. REGULATIONS AND STANDARDS

6.1. All work executed by the contractor shall comply with the current edition of the

“Regulations” for the Electrical Equipment of Buildings, issued by the Institution

of Electrical Engineers, Electric Power Act, Kenya Bureau of Standards (KEBS),

Institution of Electrical Engineers (I.E.E) Wiring Regulations, Current

recommendation of CCITT and CCIR, and with the Regulations of the Local

Electricity Authority and the Communications Authority of Kenya (CAK)

6.2. Where the sets of regulations appear to conflict, they shall be clarified with the

Engineer.

7. SETTING OUT WORK

7.1. The contractor, at his own expenses, is to set out works and take all measurements

and dimensions required for the erection of his materials on site; making any

modifications in details as may be found necessary during the progress of the

works, submitting any such modifications or alterations in detail to the Engineer

before proceeding and must allow in his tender for all such modifications and for

the provision of any such sketches or drawings related thereto.

8. TESTING ON SITE

8.1. The contractor shall conduct during and at the completion of the installation and,

if required, again at the expiration of the maintenance period, tests in accordance

with the relevant section of the current edition of the Regulations for the electrical

equipment of buildings issued by the I.E.E of Great Britain, the Government

Electrical Specifications No. 1 and No.2, Electric Supply Company’s By-Laws,

Communications Authority of Kenya (CA) requirements or any other

supplementary Regulations as may be produced by the engineer.

8.2. Any faults, defects or omissions or faulty workmanship, incorrectly positioned or

installed parts of the installation shall be rectified by the contractor at his own

expense.

B /3

SECTION C

SCHEDULE OF CONTRACT DRAWINGS

SCHEDULE OF CONTRACT DRAWINGS

DRAWING NO.

DRAWING TITLE

As shall be issued by the Engineer

NOTE:

Tenderers are advised to inspect the electrical drawings at the office of the Chief

Engineer (Electrical) – State Department of Public Works, at Chief Engineer’s

(Electrical) office, 5th Floor Hill Plaza Building, Community area, Nairobi along

Ngong road, during normal working hours.

The drawings shall however be availed, on award of the tender.

C /1

SECTION D

PARTICULAR SPECIFICATIONS

OF

MATERIALS AND WORKS

PARTICULAR AND TECHNICAL SPECIFICATIONS FOR

STRUCTURED CABLING, CCTV, ACCESS CONTROL AND

IP PBX SYSTEM

ITEM CONTENTS

1.1 LOCATION OF SITE

1.2 SCOPE OF WORKS

1.3 REGULATION AND STANDARDS

1.4 ELECTRICAL REQUIREMENTS

1.5 MANDATORY REQUIREMENTS

2.0 PARTICULAR SPECIFICATIONS FOR ACCESS

CONTROL

3.0 PARTICULAR SPECIFICATIONS FOR CCTV

SYSTEM

4.0 PARTICULAR SPECIFICATIONS FOR

STRUCTURED CABLING & PARTICULAR

SPECIFICATIONS FOR IP PBX SYSTEM

D /l

PART A: PARTICULAR AND TECHNICAL SPECIFICATIONS FOR STRUCTURED

CABLING, IP PABX, CCTV AND ACCESS CONTROL SYSTEM

I) PARTICULAR SPECIFICATIONS OF MATERIALS AND WORKS

1.1 Location of site

The location of the proposed works is NAIVASHA

Climate Conditions

The following climate conditions can apply at the site of the sub-contract works

and all the plant, equipment, apparatus, materials and installations shall be suited

for these conditions:

Mean Maximum Temperatures 31.50c

Mean Minimum Temperature 13.1c

Range of Relative humidity 48% - 93%

Altitude 2086 M above sea level

Latitude /Longitude 1.2828S/36.8162 E

Solar Radiation, February Mean Max 543 Langleys

Extremely heavy rains fall at certain periods of the year and the contractor shall

be deemed to have taken account of this factor both in his process and in his

planning of the execution of the contract works.

Equipment de-rating factors for the temperature and altitude shall be stated.

It is intended that ventilation and air filtration, if any shall be provided by others.

It is not intended that the accommodation shall be air conditioned. Any

requirements of this nature upon which the tender is conditional shall be clearly

stated in the tender.

1.2 Scope of The Works

The works to be carried out include the supply, delivery, installation, testing,

commissioning and leaving in servicing condition the Structured Cabling, CCTV,

Access Control and IP PBX System(s) as herein described in this specification. The

works shall include, but not limited to the supply and installation of the

following:

Structured Cabling

CCTV system

Access Control System

IP PBX System

1.3 Regulation and Standard

The works shall comply with the provisions of the following as necessary and

relevant:

Electric Power Act

Kenya Bureau of Standards (KBS)

Institution of Electrical Engineers (LE.E) Wiring Regulations

Current recommendation of CCITT and CC1R

D /2

1.4 ELECTRICAL REQUIREMENTS

The equipment to be supplied shall be capable of being operated from 240V AC 50Hz

power supply.

1.5: MANDATORY REQUIREMENTS

A. All equipment and materials used shall be standard components that are

regularly manufactured and used in the manufacturer’s system.

B. All systems and components shall have been thoroughly tested and

proven in actual use.

C. All systems and components shall be provided with the availability of a,

24-hour technical assistance program (TAP) from the manufacturer. The

TAP shall allow for immediate technical assistance for either the

dealer/installer or the end user at no charge.

D. All systems and components shall be provided with a one-day turn

around repair express and 24-hour parts replacement. The repair and

parts express shall be guaranteed by the manufacturer on warranty and

non-warranty items.

E. The supplier shall be the manufacturer, or the manufacturer appointed

agent (proof to be submitted).

F. The Offered system has been installed and commissioned by the supplier

in other locations.

G. The proposal will include operators training in Kenya and system

manager factory training (at the manufacturer training facility).

D /3

2.0 ACCESS CONTROL - SYSTEM

The main components of an access control system are:

a) Intelligent System Controller and Server

b) The proximity card reader

c) The proximity cards

d) The magnetic locks

e) Biometric readers

2.1 THE IP BASED INTELLIGENT SYSTEM CONTROLLER

The controller is the main item for control access system.

The controller shall have a built in power supply, with a battery backup facility

and sufficient power to drive the number of doors with access control.

The control should be able to provide time zoning, extensive door monitoring,

logging of all events and hardware alarms – output. User’s parameters shall be

done locally in the stand alone via a portable and easy to use compact program

using the English Languages Software.

The controller should be able to use the proximity cards, biometric readers or the

magnetically encoded keys as identifiers as specified by the engineer.

It shall have the following features:-

Bi- processor Central Processing Unit

With lead battery backup with four (4 hrs) hours autonomy in case of

network failure.

Autonomous clock/calendar chip with automatic management of

regular/daylight saving time with autonomy of one hour.

Management of peer to peer connection with other servers and as a

consequence a high decision making capability and full operative autonomy.

Up to 2500 transactions stored on a removable cartridge with a flash EPROM

memory.

The controller shall be capable of controlling 1No.(one) or 2 No.(two) doors

in a stand – alone mode and shall have IP based access functionality.

Should Have TCP/IP RS485 communication compatibility

The controller shall have a built in power supply, with a battery back up

facility and sufficient power to drive two locks.

Minimum 4-relays output, 4 readers interface support and Wiegand reader

support

8 input port for door open sensor monitoring and exit button and minimum

2 user defined input port for link with alarm system.

12C Bus Expansion Slot

In built surge protection

Control software with access to alarm monitoring, time zones, supervision,

activity reports etc.

The control should be able to provide time zoning, extensive door

monitoring, logging of all events and hardware alarms – output, and also real

time monitoring.

Users parameters shall be done locally in the stand alone via a portable and

easy to use compact programme using the English Languages Software.

The controller should be able to use the magstripe cards or the magnetically

encoded keys as identifiers.

The card readers shall have a Pin-pad.

The power for the reader and for the electric lock shall be supplied via the

controller.

D /4

MUST have a staff attendance Management System capability.

MUST incorporate the capability to program proximity cards

Anti-tamper Switch : An optical anti-tamper inside the housing indicates an

alarm if the Front Cover assembly is removed from the Backing Plate.

The server as specified by the Engineer should be able to store the transactions for

a minimum of two months. The speed of the server to be such that the

programming and communication between the card readers and other interface

units is fast.

2.2 PROXIMITY CARD READER, BIOMETRIC READERS WITH RFID

Proximity card readers shall conform to the following:

Shall Be Bi-directional and meets requirements for HID Proximity cards

(standard ISO/ABA 125 KHz, & 13.56 MHz up to 4cm of distance).

Have Alphanumeric Liquid Crystal Display (LCD), back lit, with two lines

of 16 characters each, for the visualization of time data, guide messages for

the user, and service messages.

Should have 2 multicolor LED: Green for the access granted, Red for

invalid transaction, Yellow for Echelon Service function.

Variable Tones for valid/invalid transactions.

Lon Works cabling Interface should be done using unshielded twisted pair

cable in free topology. (Transceiver FTT10A, 78Kbps)

Meets IP65 level of protection

It should be able rated to operate within 0ºC ÷ +50ºC temperature range

It should be rated to operate up to a relative humidity 95% without

condensation or as otherwise specified by the engineer for special cases.

Must meet all laid down international Electromagnetic Compatibility

standards

Programmable facility code for use with PIN-code entry.

Scratch resistant housing C/W Anti-tamper Switch

Supports multiple user validation:

− Finger Only

− Tag Only

− Pin Only

− Tag + Finger + Pin

− Tag or Finger or Pin

− Tag + Finger

− Tag or Finger

−

Able to operate on stand alone, i.e. Direct lock and door open sensor

Finger print storage of minimum 1000 prints

Easy user enrolment via Management software on computer of via a

master card

Able to communicate to PC via TCP/IP, RS485 and USB

compatible with BioNano core fingerprint algorithm

supports both 125 kHz & 13.56 MHz frequencies

CE Compliant

Multiple Wiegand output formats (26-bit and 44-bit).

D /5

2.3 PROXIMITY CARD/ MAGESTRIPS CARDS

The cards shall be of a type that can accommodate a customer logo, photographs

and text should they be required and they shall have a high coercively magnetic

strip. With appropriate transmission frequency

2.4 MAGNETIC DOOR CONTACTS

They shall be of the magnetic reed switch and with appropriate magnet able to

handle at least a minimum of a minimum of 600Kg Force and also of the normally open

type.

2.5 POWER SUPPLY MODULE

Key minimum specification

AC Power failure supervision relay

Battery failure / low battery supervision relay

DC Power failure supervision relay

Auxiliary output relay

Built-in backup battery charger

Selectable delay timer for AC failure supervision relay via DIP switch

LED Status indicator for AC input, DC output and channel outputs

Operating Input voltage: 240 VAC

1.6 ELECTRIC STRIKE LOCK

Key Minimum Specifications

Interchangeable Application Faceplates

Full Monitoring Standard, Including: Latched and Unlatched

Status, Keeper Closed and Deadlocked, or Unlocked

Keeper Open Status Optional

Reversible Failsafe/Failsecure, no disassembly

Plug-in wire connectors

Mounting tabs

Non-handed All stainless steel parts with durable die cast body for

corrosion resistance

Dual Voltage @ 12/24V DC

2.7 APPLICATION SERVER

Minimum Specifications

Processor - Intel® Xeon® Processor X5500 series (4 Core processor,

2.8GHz) or higher

8Mb L3 Cache Memory or higher

System Memory – 16GB or higher

Memory Slots – 18DIMM slots

Hard Disk – 4 X 500GB SAS or higher

Monitor - 19” TFT

Form Factor – Rack Mountable

I/O interface – 4 USBports , 2xRJ45 jack for Ethernet, HDMI port

D /6

2.8 Central Server Station Software

(i) General Features:

Compatible with MySQL, MS SQL Server and Oracle databases.

System helps to let the software know positioning of controllers, readers,

input monitors, output controllers, their interrelation, and various areas,

relations between doors, locks, readers and areas.

Server manages credentials, schedules, area controls, and monitoring access,

inputs and outputs by directly interacting with the controllers and storing

them in database.

Software manages role based access control , employees ,

departments , shif ts , schedules , holidays, and business logic and view

reports.

Monitor application monitors the access, inputs and outputs by reading

through database logs.

System allows getting information about visitor by inviter and area which

should be accessible to visitor in case invitee is not going to escort visitor.

Exports reports to MS Excel.

Auto processing of data.

(ii) Central Monitoring System

Centrally receives all access control logs and track movement of people.

Monitors current transactions logs, displays area, door information with

access message Monitors employee and unknown access messages.

Show Employee Name, photographs, department and other details with

his/her current and previous transactions.

Displays history of all logs.

Configurable number of transactions on monitor window.

Emergency message display.

Set up rules engine based on What If scenarios.

Separate access reports for granted and denied access as well as for

known and unknown credentials.

(iii) Area wise attendance on real time basis

Controllers push time events to Central Station Server.

No polling of Data required from Central Station Server to each controller

Monitors area wise access logs.

Monitors area wise employee attendance.

Privileges according to users’ roles.

Employee wise, area wise access reports.

Separate Access reports for granted and denied access as well as for known

and unknown credential.

(iv) Alarm monitoring system.

Centrally monitors fire alarms, intrusion alarms, smoke detectors

Each controller is equipped with AC failure, battery failure, and tamper

switch alarm.

Alarm Acknowledgments by operator.

Multiple selections for alarm acknowledgement.

Alarm Pop ups at Taskbar of PC

Priority wise alarms display.

Broadcasts alarms of extreme priority to each operator/monitor

Alarm event reports.

D /7

Alarm annunciation system: Alarm display in Graphical, Stack and Grid view

as per priority

Alarm messaging through SMS, Email and web.

(v) Credential Management.

Card Management

Association of Card with Employee.

Card Data may be Card Serial Number or Card Id, Facility Id as defined by

Card Format.

Fingerprint Management: Registering the Fingerprint of Employee.

PIN Management: Association of PIN with Employee.

Automatically pushes Credential Information of Card and PIN to relevant

Controllers.

Displays list of assigned and unassigned credentials.

Import of Credential Data from Excel Sheet.

Flush unknown / unassigned credentials so as not to show them during

fresh credential assignment.

Support for 26 bit and 32 or 34 bit card formats.

System can support up to 4 billion credentials.

(vi) Schedule Management

Set Schedule for Employees as to when they can access the various Areas.

Set Holiday Lists for the Employees when they are prohibited to enter certain

areas.

Set multiple Holiday and workday schedules with pre-defined time spans for

weekdays.

Import holidays from Time Office.

Option for 24 hour schedule.

System supports up to 4 billion schedules, 4 billion holidays.

(vii) Area Management

Configure a Group of CICO (Credential In Credential Out) Access Control

Terminals as a Closed Area.

It is assumed that there are no other entry or exit points for this Closed Area.

Then only following functionalities have meaning.

Apply Real or Timed Anti-Pass-Back to this Area with following possible

actions

It is possible to define Areas in such a way that person is not allowed entry

to certain area unless he / she is in specific area. E.g. if person has successfully

entered into an ICT office then only he / she is allowed entry to the Server

Room inside the ICT department.

Configure a group of Access Control Terminals, need not be a closed area,

for ease of assigning access groups to employees.

Assign multiple doors to get inside and outside the area.

System supports up to 4 billion areas.

(viii) Access Management

Collection of combination of Area and Schedule is considered as Access

Group.

You can assign multiple employees to these access groups, or you can assign

multiple access groups to employee.

Separate access group of each access area can be created.

Employees can be filtered by employee type, establishment, department,

designation to assign access groups.

D /8

Provides Role based Access Control.

Optionally create access group with 24 hour schedule for areas.

System supports up to 65535 Access Groups.

(ix) Time Office Management

Configurable system to suit your business needs.

Provides Role based Access Control.

Manages time events such as In, Out, In/Out, Breaks, Inter-site and Offsite

movement.

Allows to add employee, departments, holidays, shifts, shift lists, locations

and to set leaves, auto shifts.

Understands all types of shift patterns e.g. weekly, tri-weekly, second or

fourth Saturday etc.

Shift scheduling for single or multiple employees.

Can set multiple auto shifts or groups of auto shifts which detect the shift,

and does time evaluation as per the shift set during shift scheduling.

Manpower planning assists to generate date wise plan to set shift, shift

sequence, leaves, overtime.

Leave management module allows to create leave types and further to

allocate these to employees.

Different Overtime Policies can be set for Workday and Weekly Off.

Option of Manual time event entry assists to configure leaves, holidays, shifts

and time events manually.

Generates reports on daily, weekly and monthly basis for Employee’s

Daily Attendance, Employee Summary, Dept. Summary, Detail Report,

Current Status, In/Out Status, Transaction Log, Exceptions like Late, Manual

and Single entry, Early Out, Leave Register, Leave Balance, Overtime,

Absentee, Pay report and salary Slip Data can be generated. Cross tabs

reports such as Detail Muster Roll, Paid/unpaid, Late marks are available.

Sets Leave type and displays current balance for individual employee.

(x) Emergency Management

Open or maintain closed status of doors as configured to be in case of

Emergency.

Run pre-specified Batch File

In case you need to run multiple programs, configure your batch file

accordingly on the Server.

Convert Output Points to Status as Configured to be in case of Emergency

An Emergency Button to open up every door and raise all the configured

alarms.

Emergency messages for preconfigured emergency input(s).

(xi) Visitor Management

Records Visitor data such as photograph, name, organization, time,

person to meet, prior appointment, reason.

Adds card with temporary credentials with access to specific area / elevator

with or without escort. For Escort it allows entry only when escort card is

also swiped in.

User-friendly so that security person can use it.

Advanced filter options to search visitor on basis of time, name and

organization.

D /9

Sorts visitors’ data for Inside campus, outside campus and visitors yet to

come.

Keeps track of visitor’s belongings.

Automatically generates visitor pass.

Popup messages at Security’s PC if any visitor spends extra time than given

time.

Displays Visitor’s transaction summary at security.

Generates visits and visitors reports on basis of date, time and employee.

Every privileged user can set prior appoint for his/her visitor

3.0 IP CCTV SURVEILLANCE SYSTEM:

a) IP Video System Overview:

Transmit and Receive H.265, H.264 and MPEG-4 Video and bi-directional

Audio.

Video and alarm management software under one single front end and

should be on open platform with support to renowned IP camera brands

(like Axis, Pelco, Samsung Hanwa, Honeywell, Panasonic, Sony etc.)

Support for multi user and multi user group environment in addition to user

hierarchy

System should allow to be used as a distributed or central architecture with

support to any number of cameras and any number of clients that may be

added in future.

System Guarantees Bandwidth & Frame rate control.

Provides Activity Controlled Frame rate, which in turn reduces the

Bandwidth and the Storage requirements.

Provides Broadcast Quality Video across IP network including Internet.

Provides multiple failover and network resilience.

Provides real time recording at 25fps with no frame loss.

Provides PTZ Camera Controls & Binary INPUT/OUTPUT controls.

Supports Multiple IP Video Streams.

Secured recording for evidence purposes and user authentication to protect

data integrity.

Video Stream bit rate selectable from 32 to 4096kbps. or better

All the IP cameras shall have SD card slot for recording in SD card when

network is down/fail

D /10

3.1 Network Video Recorder

D /11

64/32 Channel Standard Network Video Recorder – The NVR should currently be

supported by the Manufacturer and not less than 5 year to end of life.

Proposal

Solution

• 64/32 Channel @ 8MP Resolution

• H.265, MPEG4 and Motion JPEG, Recording Bandwidth Max 400Mbps (Raid

5/6).

• Network interface: Dual 1 Gigabit Ethernet

• Monitor Output: 2 No. HDMI Ports and DVI w/VGA adapter RCA Spot

monitor output

• Minimum 4 SATA HDDs Support (8TB Each) no limitations on the kind of

storage to be used (RAID, NAS, etc).

• Automatic camera registration, any Recording Device ONVIF and Major

Camera Brands Support

• Network management/viewer software inbuilt

• In built intelligent video analysis capabilities ( Face Detection, Number plate

Recognition, Heat map Generation, Counting )

• System should be in Linux/Windows

3.2 CCTV CAMERAS

TYPE A CAMERA - The Camera should currently be supported by the Manufacturer and

not less than 5 year to end of life.

Tender Specifications for Outdoor > or = 4MP varifocal Lens IR Dome Camera Proposed Solution

The camera should be of >or= 4 MP Dome type

The camera should have 3.9 ~ 9.4mm(2.4x) motorized varifocal lens with

maximum aperture ratio of F1.6

The lens mount should be Board type

The image sensor used in the camera should >1/1.5" 6M CMOS Progressive Scan,

The Electronic shutter time of the camera should be Minimum / Maximum / Anti

flicker (2 ~ 1/12,000sec)

The minimum illumination(B/W) provided should be 0 Lux with IR LED on

The minimum illumination Color : 0.07Lux (F1.3, 1/30sec)

Adaptive IR >45m ; auto ON in night mode, or off

The camera should have the property of IR cut filter with auto switch

The camera should have SNR of >50 dB

The camera should have the property of WDR (Wide Dynamic Range) of >100dB

The camera should provide 3D DNR (Digital Noise Reduction) SSNRV (2D+3D

noise filter) (Off / On)

Compression Standards

The video compression of the camera should be H.265 COMPLIANT /MJPEG

The Bit Rate Control Method of the camera should be H.265: CBR or VBR, MJPEG

: VBR

The camera should be capable of providing more than 3 streams

Image

The Maximum Image Resolution of the Camera should be 2560 x 1920 @ 30fps

The camera should have configurable frame rate up to 30 frames

The Camera should have GOP ration should be from 1-100

The cameras should have image settings like Rotate mode, Saturation, Brightness,

Contrast adjustable by client software or web browser

The cameras should have Motion detection, View Tampering alarm, Trip wire, Line

Crossing, Directional Motion, Zone intrusion, Object Intrusion etc.

The Camera should have support of ROI, BLC, Digital Zoom and Edge Recording,

smart stream(Max. 3 windows)Function support

Alerts

The camera should generate alarm trigger on Motion detection, Network

disconnect, IP address conflict, Storage full , Storage error, Video Tamper, Trip

wire, Zone intrusion

Network

The camera should be interoperable with ONVIF, PSIA, CGI, ISAPI

The camera should support

TCP/IP,ICMP,HTTP,HTTPS,FTP,DHCP,DNS,DDNS,RTP,RTSP,RTCP,PPPoE,NTP,UP

nP,SMTP,SNMP,IGMP,802.1X,QoS,IPv6,Bonjour

The camera should be ONVIF S compliant

Security

HTTPS (SSL) Login Authentication, Digest Login Authentication IP Address Filtering,

User access Log, 802.1X Authentication

Interface

The communication interface of the camera should be 1 RJ45 10/100Mbps Ethernet

The camera should have a 128GB SD card support

D /12

General

There should be minimum 30 - Through-hole LEDs with Wave Length 850nm

The distance covered by the camera should be >30m

The camera should have PoE(802.3af)

The camera should have CE,FCC, IK10 Vandal Resistant for Outdoor Version

Type B - The Camera should currently be supported by the Manufacturer and not less than 5

year to end of life.

Tender Specifications for 4MP Outdoor/Indoor/Vandal Proof Varifocal Lens IR

Bullet Camera

Specifications

The camera should be of > or =4 MP Bullet type

The camera should have 3.7 ~ 9.4mm (3.1x) motorized Varifocal lens with

maximum aperture ratio of F1.2

The lens mount should be Board type

The image sensor used in the camera should >= 1 / 8" 6M CMOS Progressive

Scan,

The Electronic Shutter Speed of the camera should be Minimum / Maximum / Anti

flicker (2 ~ 1/12,000sec)


Adaptive IR up to 50 m; auto ON in night mode, or off

The minimum illumination Color : 0.07Lux (F1.2, 1/30sec)


The camera should have SNR of >=50 dB

The camera should have the property of (Wide Dynamic Range), WDR of

>=120dB

The camera should provide 3 DNR (Digital Noise Reduction) of SSNRV (2D+3D

noise filter) (Off / On)


The video compression of the camera should be H.265/MJPEG compliant

The bit rate of the camera should be 512 Kbps ~ 4 Mbps

The camera should be capable of providing minimum of 4 streams

Image

The Maximum Image Resolution of the Camera should not less than 2560 x

1920@ 30fps

Frame rate H.265: Max. 30fps at all resolutions, MJPEG : Max. 30fps





Crossing, Directional Motion, Zone intrusion, Object Intrusion.



Alerts




D /13

Network






Security



Interface


The camera should have a 128GB or more SD card support

General


The camera should have IP67, IP66, NEMA 4X / IK10 Vandal Resistant for outdoor

usage

b) Type C Camera - The Camera should currently be supported by the Manufacturer and

not less than 5 year to end of life.

Tender Specifications for 4MP Outndoor Vandal Proof Varifocal Lens IR PTZ

Camera

Specifications

The camera should be of => 4 MP Bullet type

The camera should have 4 ~ 140mm (32x Optical Zoom) >10x digital zoom,

motorized Varifocal lens with maximum aperture ratio of F1.2

360° Pan and 90° Tilt range (auto-flip), 0.01° ~ 360°/s 's Pan speed and

0.01°~120°/s 's Tilt speed, full 360° rotation, without blind area.

The image sensor used in the camera should => 1 / 3" 4M CMOS Progressive Scan,


Adaptive IR up to 30m (98.43ft); auto ON in night mode, or off

The minimum illumination <=0.05 lux @ f/1.6 (color) and <=0.005 Lux @ f/1.6

(B/W)


The camera should have SNR of minimum 50 dB

The camera should have the property of (Wide Dynamic Range), WDR of

minimum 120dB

The camera should provide DNR (Digital Noise Reduction) SSNR (Off / On)


The video compression of the camera should be H.265 COMPLIANT /MJPEG

The bit rate Control Method: H.265 : CBR or VBR, MJPEG : VBR

The camera should be capable of providing minimum 4 streams

Image

The Maximum Image Resolution of the Camera should be minimum 2592 x

1520@ 30fps

Frame rate H.265 : Max. 30fps at all resolutions, MJPEG : Max. 30fps




D /14


Crossing, Directional Motion, Zone intrusion, Object Intrusion. Automatic Tracking

of People/Objects, Support presetting positions and patrol routes. Support timing

snapshot.



Alerts




Network






Security



Interface


The camera should have a 128GB SD card support

General

The power source used in the camera should be DC12V optional


The camera should have IP66, IK10 Vandal Resistant

D/15

3.3 Video Operation Codec Management, Recording and Processing Software

(VOCMRPS)

VOCMRPS will be a highly scalable, enterprise level software solution. It

must offer a complete Video Surveillance solution that will be scalable from

one to hundreds of cameras that can be added as and when required. It

should allow for seamless integration of third party security infrastructure

where possible. The system MUST be capable of working on latest

Windows OS and Windows Server platforms. Should support client- server

architecture.

The software must come as one unit and not multiple loadable units and

should support free distribution of multiple clients to multiple machines.

The software must not have operator seat based licensing. It must allow for

any number of user seats/installations on the IP video network to be added

for future scalability at no management software cost or licensing cost.

The manufacturer supplied management software pack should open on

open platform/ standard media player.

The VOCMRPS should allow for video to be streamed on a video mosaic

wall.

All upgrades and releases should be made available free of cost during

warranty/AMC period.

The system shall allow operation with/without a PC keyboard or mouse

with touch screen PC monitors. Once system configured, virtual matrix

functions can be carried out using CCTV keyboards and should have

capability to configure with HDTV.

The VOCMRPS shall provide the following:

- Automatic search of components of proposed system on the

network. They can be Cameras, Monitors, Alarm panels, NVRs. It

should also capture video from various source like webcam, USB

cam etc.

- The system should allow for live view, playback and system

configuration of the IP video system.

- The system should allow for creation of multiple users and user

groups and assign tasks to each.

- Drag & Drop functions for most functions on the system and

also for set up of connection between cameras and monitors

and also support to create custom layout by grouping of cameras

from different server/ locations into groups for more efficient

monitoring.

- Several simultaneous live picture connections of camera in

network. It should be capable of showing video pane layouts

including 2x2, 3x3, 4x4, 5x5, 8X8 various Hot Spots (1+5, 1+7,

1+9, 1+12, 1+16) and custom layouts

- It shall be possible to display video and audio bit rates; frame

rate and resolutions on each video pane as overlays.

- The live view must be capable of highlighting motion as

green rectangle overlays and displaying real-time alarm

information overlayed on the live video feed.

- It shall be possible to listen to audio from individual codec

(cameras) or Receivers.

- Audio must be simultaneously transmitted from the Operator to

allow a two-way conversation.

- It must be possible to establish bi-directional audio connection

on alarm. The user should also be able to disable listen when

speaking to prevent feedback through the microphone.

- System setup for pre-defined surveillance tasks to be invoked at

pre-defined times in the day.

D/16

- Programming of automatic recording events on NVR, maybe

based on events such as alarms and video analysis

- Remote maintenance of IP Video components

- Off line construction of site ‘tree’ and addition of devices

- It shall be possible to show text on screen display (OSD)

when video is displayed on a Receiver/Decoder.

- The location of the OSD must be configurable on the screen

- The system should provide Video Lockout facility where a

super-user can prevent all other users from viewing live video

and divert recorded video to another Networked Video

Recorder. The super-user shall also be able to release the video

lockout and restore the system to its original state. It should also

support software watchdog for advance detection of problem &

recovery at server.

The VOCMRPS shall allow the following:

- Live display of cameras

- Live display of camera sequences, salvos and guard tours

- Control of PTZ cameras digital zoom

- Playback of archived Video at speeds of x1/4 – x16

- Retrieval of archived Video using normal playback,

thumbnails (motion, event or time based)

- Instant Replay of Live Video

- Use of site maps and Google map

- Configuration of system settings

For each camera set up bit rate, frame rate, and resolution shall be set

independent of other cameras in the system. Altering the setting of one shall

not affect the settings of other cameras.

PTZ Operations:

- Named presets (up to 256) and custom commands (up to

256) must be supported per camera, invoked from

VOCMRPS.

- User priority between 1 and 10 must be allocated for PTZ

enabled Transmitters.

- The software should allow for using area maps /Google map

The software system should be capable of handling camera and alarm

icons on area maps. The area map should be configurable to pop up upon

the receipt of an alarm received from a video codec on the map. This can

be on the same or other monitors on the PC.

The Software system should allow direct connection of control

keyboard to the PC workstation running the VOCMRPS for virtual matrix

operations. The software should be capable of monitoring the status of any

camera in the network and should indicate when a device goes offline by

any manner/alert.

The system should be able to carry out a motion search on recorded video

and highlight motion in the playback bar and also provide motion event

based thumbnails to navigate straight to that event in recording.

The alarm and map windows should have a docking facility on the main

screen.

The VOCMROS shall have the following facilities:

- Search of recorded images based on motion, congestion, counter

flow, time, date, alarm etc.

- Should support 64 Video streams concurrently

- Should support up to 4 monitors for displaying live video

- Shall allow multiple levels of user and Alarm prioritization

- Should allow up to 32 cameras to be replayed simultaneously from

one NVR

D /17

- Auto-protecting of video recording on post and pre ‘alarm’ images.

- Exported recordings will be protected by an invisible watermark

using hashing function with a 1024 bit key.

- Should have facilities for play, forward, rewind, pause along with

fast forward and rewind for reviewing the recorded videos.

The application should allow for time-synchronized playback of different

cameras together in the same video pane. This will enable the operator to

watch playback of an event in an area covered by multiple cameras from

different angles as the event happens.

The system must support absolute redundancy with 1 to N, N to 1 and

N to N redundancy configurations. All this should be provided without a

licensing model.

The system must support video bookmarks, where the system allows the

user to create textual bookmarks at various places in a recorded footage

and allow access to these bookmarks through an intelligent bookmark

management system.

The system must allow application of sorting and searching filters on

bookmarks for faster retrieval and access to incidents in recorded footage.

The user/operator must be able to drag a book mark into a video pane and

the video of that book mark needs to start automatically.

The software must allow for IRIS control of PTZ cameras either through

the GUI or a connected Joystick controller.

c) Raid Storage:

RAID-5 compliant

Upto fifteen (15) 1-inch-by-3.5-inch SATA II hot-pluggable 3.0 Gbps

hard drives a t speeds of 7200 rpm

Loaded with 6TB usable storage (after RAID 5 implementation) with

hot-pluggable drives and minimum one spare drive. Maximum capacity

upto 15TB using fifteen 1TB drives.

Upgradable for dual host support providing direct connectivity to drives

0 though 6 and a separate connectivity to drives 7 to 14

LED indications for systems status, power, split mode, activity, drive

indicator per drive, fan fault, SAS ports etc.

Configured with RAID 5 support for RAID levels 0,1,5,510,50

Operating temperature upto 35 degree Celsius

D/18

4.0 Structured Cabling and IP PABX System

4.1 NETWORK CABINETS

a) To be located on each floor in designated rooms as indicated in the electrical

drawings.

b) Must be metallic (appropriately sized as specified in the BQ) with a front clear

glass, free standing, complete with lock and key and the following accessories;

Cable Management channel rack

Cable support hooks

Cable support rings and straps

Cable duct cover

Feed through cable panels

Vented equipment shelving

Blank filler panels

Hinged wall mounted brackets

Glass viewing window

Colored Designation strips

Management lock and key

Cooling extractor fans

Caster wheels

Inbuilt power socket outlet

4.2 ACTIVE CONTROL EQUIPMENT AT THE NETWORK CORE

The active control equipment at the core should have the following features:

a. Backplane/switch fabric Bandwidth Capacity of 150 GBPS or more.

b. IEEE 802.3 compliant for power over Ethernet

c. IEEE 802.1 based security compliant

d. SNMP compliant for security

e. Layer 2/3/4 switch

f. Should support Gigabit Ethernet to the desktop

g. Should have at least 10-slots or higher chassis

h. The core switches should have two links to each floor configured in

active/active configuration. The links should deliver 2GBPS throughput when

all ports are active.

i. The core switch should have redundant power supply, redundant fan tray

and redundant CPU/ supervisor engine installed

j. Fiber cable linking stacks on each floor to the core should be connected to

1000Base X(GBIC) port on the core switch.

k. Should be installed with the latest version of system software at the time of

delivery.

l. Should support Quality of service for various applications.

4.3 ACTIVE CONTROL EQUIPMENT’S AT THE LAN EDGE

Active control equipment at the LAN Edge should have the following features

a. Active control equipments at the LAN Edge should support 10/100/1000

MBPS on all ports (RJ45) and Gigabit to the desktop connectivity

b. The equipments should have at least two 1000BaseXGigabit uplink ports for

terminating backbone Fiber.

c. The equipments should support layer 3 routing.

d. Should support IEEE 802.1, SSH, SNMP.

e. Switch Fabric forwarding Bandwidth of 64GBPS or more.

f. More than 12,000MAC addresses should be available on each switch.

g. The switches should have 24/48 ports of 10/100/1000 MBPS.

D /19

h. Each stack on the edge will have two links of Fiber to the core switch,

totaling two fiber terminations from the core switch to the stack.

i. Should support Jumbo frames.

j. Total stack throughput bandwidth of 64 GBPS or more.

k. Active Equipments at the LAN Edge should be quoted with a minimum of

One year of warranty covering free replacement of parts and units.

4.4 NETWORK MANAGEMENT SYSTEM

Bidders must propose the manufacturers Network Management system for centralized

configuration, maintenance and troubleshooting of active equipments. Third party

standalone systems should not be offered as part of the solution. Features and

functionalities of the system should include the following:

a. Should be compatible with Microsoft windows/Linux operating systems

b. Graphical User Interface for central Management and network viewing

c. Network discovery and inventory management

d. VLAN, multicast, security and load-balancing/fail over configuration

e. Downloading and saving of log file from the device flash memory

f. Centralized upgrade/backup and archiving of active devices

g. Export of network topology to JPEG or other standard formats.

D /20

4.5 NETWORK CABINETS

DATA CABINET AND ACCESSORIES

RACKS TECHNICAL SPECIFICATIONS

Item Minimum Specifications Proposed Solution

Brand State the brand, model and attach Technical Brochure

(Mandatory)

Product

description

Rack -ventilated -(42U, 22U, 18U,15U, 9U as per the BQ)

Product type Ventilated rack

Rack sized 19"

Dimensions Minimum 600mm x 600mm to fit the active components

Construction The front Clear Glass door, back door mesh door.

Front/rear locking double section door, enable

ventilation and reliable operation.

Wire path on the top and bottom can be closed.

High grade knob and lock.

Wire groove with Wide cable manager on the two sides.

Detachable composite structure, more convenient for

being shipped

Material: SPCC quality cold rolled powder coated steel

Color: (Silk Grey)

Surface finish: degrease, acid pickling, rust prevention

and parkerizing, pure water cleaning, static electricity

plastic painting

Power Pre-wired 240V AC conditioned grounded power

circuit

6 Outlet Power Distribution Unit Included

Supplied with Earth Bond Kit and Cage nuts

Standards

Comply with ANSI/EIA RS-310-D, IEC297-2, DIN41494;

PART1, DIN41494; PART7, GB/T3047; 2-92STANDARD

D /21

4.6 CABLES

i) HORIZONTAL CABLING

Category 6A UTP 4-Pair Cable

Item Minimum specifications

Brand State the brand, model (Mandatory)

Construction

• UTP

• Nominal jacket OD: 8.5mm (0.33 in.)

• 0.58mm (0.02 in.) solid (non-tinned) copper

• Centre Isolation Member

Jacket Sequential meter markings

Wire

characteristics

DC Resistance: <8.5 O/100m

DC Resistance Unbalance: 2%

Mutual Capacitance: 5.6 nF/100m

Capacitance Unbalance:<160 pF/100m

Characteristic Impedance(ohms):1 - 250 MHz: 100 ± 15%

100 - 750 MHz: 100 ± 22%

NVP: 67%

TCL: 30-10 log (f/100)dB

PSANEXT: 62.5-15log(f /100)dB

PSAACR-F:38.2-20log(f /100)dB

Delay Skew: = 45ns

Industry

Compliance

ISO/IEC 11801 Ed. 2.2 (Class EA)

ISO/IEC 61156-5 (Category 6A)

TIA-568-C.2 (Category 6A)

LSOH: ISO/IEC 60332, IEC 60754, IEC 61034

EN50399 Class Eca

Physical

Properties

Pulling Tension (max):110N (25 lbf)

Bend Radius (min): 45.7mm (1.8 in.)

Installation Temperature: 0 to 60°C (+32 to 140°F)

Storage Temperature: -20 to 75°C (-4 to 167°F)

Operating Temperature: -20 to 60°C (-4 to 140°F)

ii) PATCH CORDS: Category 6A double-ended, stranded modular cord

1/2/3/5 Metre

Item Floor Distribution Proposed Solution

In Cabinet and user work-station areas

Minimum specifications

Length 1 & 3 meters


Construction MECHANICAL — PLUG

Number of Plug Insertion Cycles: 2500

Min. Plug Retention Force: 50N (11.2 lbf)

Plug Compatibility: Compatible with RJ45

Cable to Plug Tensile Strength (min.) 20 lbs.

Jacket Factory made

D /22

Wire

characteristics

MECHANICAL — CABLE (STRANDED)

Wire Size Range (Nominal): 26 AWG 7x32 Stranded tinned

copper

Cable Construction: UTP dual jacketed

Cable O.D. (nominal)

7.37mm (0.29 in.) outer,

6.43mm (0.25 in.) inner

Wiring:T568A/B

Jacket Type: CMG

Bend Radius: 25mm (1.0 in.)

4-pair cables with 100-ohm impedance.

Compliant to standards such as TIA/EIA – 268-B. 2-1 and

IEC 61156-Made of polyethylene insulation

Pulling force should support up to 50N/mm2

Low Smoke Zero Halogen outer sheath.

MECHANICAL — CABLE (SOLID)

Wire Size Range (Nominal): 23 AWG Solid bare copper

Cable Construction: UTP

Cable O.D. (nominal): 7.87mm (0.31 in.)

Wiring: T568A/T568B

Jacket Type: LSOH

Bend Radius: 25mm (1.0 in.)

Performance

Specifications

ELECTRICAL

Contact Resistance 10 mΩ

Input to Output Resistance 200 mΩ

Min. Dielectric Withstand Voltage (contact to contact)-

1000 V DC or AC peak

Insulation Resistance - 500 mΩ

Compatibility Backwards to Cat 6

Current Rating @ 25° C 1.5 A

Power over Ethernet Suitable for PoE Type1,2,3,4 and PoH

Power over Ethernet < 10 mΩ/m @ 10 MHz

MECHANICAL — GENERAL

Operating Temperature -10 to 60° C, (14 to 140° F)

Flammability Rating UL 94 V-0

Green Features RoHS, lead-free, halogen-free, PVC free

Plug Housing Materials Polycarbonate

Contact Materials 50 microinches gold plating or equivalent

Plastic Materials Flame retardant themoplastic

Screen 360 degree enclosure

Marking P/N, length, performance level, QC

Standards STANDARDS COMPLIANCE

• ANSI/TIA-568.2-D

• ISO/IEC 11801-1 Ed 1.0

• IEEE 802.3an (10Gbase-T)

• IEEE 802.3af (Type 1 PoE)

• IEEE 802.3at (Type 2 PoE)

• IEEE 802.3bt (Type 3 PoE)

• IEEE 802.3bt (Type 4 PoE)

• Power over HDBaseT (PoH)

• IEC 60603-7

• IEC 60603-7-4

• UL Listed 1863

• IEC 60332-1 (LSOH)

• IEC 60754 (LSOH)

• IEC 61034 (LSOH)

• ANSI/TIA-1096-A

D /23

iii) CAT 6A UTP PATCH PANELS

Item Minimum specifications Proposed Solution


(Mandatory)

Ports 24/48 Ports

Characteristics Operating Temperature: -10 to 60 °C, (14 to 140 °F)

Flammability Rating: UL 94 V-0

Green Features: RoHS, lead-free, halogen-free, PVC free

Plastic Materials Flame retardant themoplastic

Dimensions (LxWxH):109.2 mmx 482.6mm x 44.2mm

(4.30”x19.00” x1.74 “ )

Mounting: CEA-310-E 19-inch (482.6mm) rack

Material – Panel: 18 gauge cold rolled steel, black e-coat

Ground Lug Attachment: 3/8” 1 hole or two-hole lug (1”spacing

Industry

Compliance

STANDARDS COMPLIANCE

• ANSI/TIA-568-C.2

• ISO/IEC 11801 Ed 2.2

•ETLTested

• IEC 60603-7

• IEC 60603-7-51

• IEEE 802.3an

• IEEE 802.3af (PoE)

• IEEE 802.3at (PoE+)

• ANSI/TIA-1096-A

Warranty

End-to-End Manufacturer's Warranty on Cabling System (Attach

Manufacturer's Warranty Statement)

Minimum 5 Years

iv) FACE PLATES - COMPLETE WITH TWIN SCREENED MAX MODULES


Brand State the brand, model

Construction -Complete with screen Twin MAX RJ45 Modules

-Double gang faceplates for each designated work area point.

-UV resistant, high impact plastic preventing color fading and

provides added durability

Wiring T568A and T568B

Face Plate

Characteristics -Twin

-Label Covers- Faceplates include pressure-release designation

label covers for quick, tool-less removal

-With icon/label provision

- With doors/shutters

-British Standard (85mm x 85mm)

- White

Module

Characteristics 100/100/10Gbs

D /24

Backward compatible

Max DC Resistance: 9.4ohms/100m

100-250Mhz: 100ohms±22%

1-100Mhz : 100ohms±15%

NVP: 0.65

Industry

Compliance -ISO/IEC 11801: 2002 2

nd Edition(Category 6)

- ANSI/TIA/IEC 754 and IEC 1034

-IEC 61156-5 1

st Edition

-LSOH :IEC 754 and IEC 1034

- UL CMX

-UL CMP and CSA FT6

Warranty

End-to-End Manufacturer's Warranty on Cabling System(Attach

Manufacturer’s Warranty Statement)

Minimum 5 Years

4.7 FIBRE

i) BACKBONE MULTIMODE FIBRE OPTIC CABLE



Construction Steel Tape armoured with Glass Yarn

Armour Corrugated Steel Tape Armour

Cable

characteristics - Support for 10GBASE-T

-Low Density Polyethylene Sheath

-Gel Filled Loose Buffer Tube

-Level 1 Rodent Protection

- Crash(N) at least 2500

-Torsion (Turns/M) not more than 5

- Multimode

Fibre

Specificatons

-8-Core indoor Premium fiber meeting IEEE 802.3 10 Gigabit

ehternet Standard as well as IEC-60793-2-10 and TIA-492AAAC

specifications for laser bandwidth Differential Mode

Delay(DMD) specifications

- 900 µm tight buffer

- 250µm coated optical fibre

- Length markings in 2 ft. increaments

- Available in OFNR, OFNP and LSOH constructions

- jacket Material is Lead Free

- RoHS compliant

Industry

Compliance - ISO/IEC 11801:2002 OM3

-ANSI/TIA/EIA-568-B.3

D /25

- ANSI/TIA/EIA-568-B.3-1

- ANSI/TIA-598-C

-Telcordia GR-409-CORE

- LSOH: IEC 60332-1, IEC 61034, IEC 60754

- OFNR: Communications Type OFNR(UL) and FT4 c(UL)

- TIA-492AAAC laser bandwidth DMD specification

- IEC 60793-2-49 and TIA/EIA 455-220 DMD measurement test

procedure

ii) BACKBONE FIBRE CABLING INTERCONNECT

Rack Mount Interconnect Center (RIC)



(Mandatory)

Construction - Quick-Release Hinges- -Spring loaded quick-release hinges

-Rotating Grommets

- Complete Access-Management tray has a positive stop in both

front and rear working positions providing complete access for

moving, adding, changing or cleaning of fiber connections

-Maximum capacity- enable a maximum amount of fibers to be

patched or patched and spliced in a 2,3 and 4 RMS enclosure

without compromising the accessibility.

- include laser-printable labels, cable ties, rack mounting

hardware

Industry

Compliance -Meets or exceeds IEEE802.3ae standard

-EMC/EMI Specifications

D /26

iii) BACKBONE FIBRE CONNECT PANELS

Fibre connect panels



Construction -Lanced Tabs- Provide convenient cable anchor points for

incoming jacketed fiber cable

-Front Fiber Clips-Manage up to 36 duplex fiber jumpers (72

fibers total)

- Label Holder-Protects fiber jumpers and is readily removable via

release of factory installed snap latches

- Splice Trays

-Rear Fiber Clips- to Manage cable slack while maintaining

minimum bend radius requirements

Industry

Compliance -Meets or exceeds IEEE802.3ae standard

-EMC/EMI Specifications

iv) BACKBONE DISTRIBUTION FIBRE PATCH CORDS



Construction - precision cable assembly with warranted for 20 years

- Support for 10 Gigabit Ethernet serial transmission when

installed in a qualified system. SC,LC and SC-LC hybrids.

- Connectors color coded per ANSI/TIA/EIA-568-B.3

- Dust Caps- Dust caps included to protect polished ferrule from

dirt and damage

- Polarity Connection- SC Duplexing clip for polarity correction

Industry

Compliance - Meets or exceeds IEEE802.3ae standard

- Meet or Exceeds TIA/EIA and ISO/IEC requirements for aging,

exposure to humidity, temperature extremes, impact, vibration,

coupling strength, and cable resistance to stress and strain.

- EMC/EMI Specifications

D /27

5.0 ACTIVE DEVICES

i) EDGE SWITCH (48 port/24 port)

Item Minimum Specifications Proposed solution

Brand

State the brand, model and attach Technical Brochure

(Mandatory) – The Switch should currently be supported by the

Manufacturer and not less than 5 years to end of life.

Features Full Power over Ethernet Plus (PoE+) capability

Downlinks total 10/100/1000 or PoE+ copper ports: 24

ports data

Uplink configuration: Modular uplink options (4 No. 10G

SFP+ Stacking)

Default primary AC power supply: 240VAC

Fans: FRU redundant

Operational efficiency with optional backplane stacking,

supporting stacking bandwidth up to 160 Gbps

UADP 2.0 Mini with integrated CPU

AES-128 MACsec encryption

Layer 3 capabilities, including OSPF, EIGRP, ISIS, RIP, and

routed access

Advanced network monitoring using Full Flexible NetFlow

Plug and Play (PnP) enabled

Specs

Virtual Networks: 4

Stacking bandwidth: >150 Gbps

Default AC power supply AC 240V

Stacking Bandwidth Support: >300 Gbps

Switching capacity:> 150 Gbps

Forwarding rate: >200 Mpps

Total number of MAC addresses: >30000

Total number of IPv4 routes (ARP plus

learned routes) :> 14,000

Packet buffer per SKU: >5 MB Buffer

Mean time between failures (hours) - >500,440

RAM&

accessories

DRAM- >=4GB

Flash->= 4GB

Support Locally Available Technical Support Services(Manufacturer's

Letter of Authorization Mandatory)

Warranty Manufacturer's Limited Lifetime Warranty

D /28

ii) WIRELESS ACCESS POINT


Brand

State the brand, model and attach Technical Brochure

(Mandatory) - The ACCESS POINT should currently be

supported by the Manufacturer and not less than 5 year to end

of life.

Features Ports: LAN Gigabit Ethernet auto sensing

Cabling type: Category 6e or better

Antennas: Internal antennas optimized for installation on a

wall or ceiling

LED indicators: Power, WLAN, LAN

Operating system: Linux

Physical Interfaces

Ports: 10/100/1000 Ethernet, with support for 802.3af PoE

Buttons: Reset button

LEDs: Power, Wireless, Ethernet

Physical Specifications

Network Capabilities

VLAN support: Yes

Number of VLANs: 1 management VLAN plus 16 VLANs

for SSIDs

802.1X supplicant: Yes

SSID-to-VLAN mapping: Yes

Auto channel selection: Yes

Spanning tree: Yes

Load balancing: Yes

IPv6: Yes

IPv6 host support

IPv6 RADIUS, syslog, Network Time Protocol

(NTP), etc.

Layer 2 802.1Q-based VLANS, 16 active VLANS plus 1

management VLAN

Performance Wireless throughput Up to 450 Mbps data rate (real-

world throughput will vary)

Recommended user support 64 or higher connective users,

Multiple-Access Point Management

Single Point Setup: Yes

Number of access points per cluster: >8

Active clients per cluster: >200

Wireless

Frequency: WAP551: Selectable radio band

WLAN: 802.11b/g/n

802.11 dynamic frequency selection (DSF)

Data rates supported 802.11a/b/g:

54, 48, 36, 24, 18, 12, 9, 6, 11, 5.5, 2, and 1 Mbps

802.11n:

20-MHz bandwidth: MCS 0-15 for supported data rates

40-MHz bandwidth: MCS 0-15 for supported data rates

Standards Standards Compliance

IEEE 802.11n, 802.11g, 802.11b, 802.3af, 802.3u, 802.1X

(security authentication), 802.1Q (VLAN), 802.1D

(Spanning Tree), 802.11i (WPA2 security), 802.11e (wireless

QoS), IPv4 (RFC 791), IPv6 (RFC 2460)

D /29

Security

WPA/WPA2: Yes,

Access control Yes, management access control list (ACL)

plus MAC ACL

Secure management HTTPS

Wi-Fi Protected Setup (WPS) Yes (soft WPS, no hardware

push button)

SSID broadcast: Yes

Rogue access point detection: Yes

Mounting Multiple mounting options Mounting bracket included for

easy ceiling or wall mounting

Physical security lock

Management

Management protocols Web browser, Simple Network

Management Protocol (SNMP)

Remote management: Yes

Event logging Local, remote syslog, email alerts

Network diagnostics Logging and packet capture

Web firmware upgrade: Firmware upgradable through

web browser, imported/exported configuration file

Dynamic Host Configuration Protocol (DHCP)

client : Yes

IPv6 host: Yes

HTTP redirect:Yes

support Locally Available Technical Support Services (Manufacturer's

Letter of Authorization Mandatory)

Warranty Manufacturer's Limited Lifetime Warranty

6.0 IP PABX AND TELEPHONE EQUIPMENT

The contractor shall supply, deliver, unload, test, commission, guarantee and be liable for defects, and be responsible for the initial maintenance, all as specified herein, of PABX. The PABX will be entirely, fully IP, ISDN and with time multiplexing architecture. The contractor shall supply and install associated items of plant equipment other than those clearly stated to be supplied by others. He shall supply and install all accessories, whether described in the specification or not, essential to the completion of the works to the satisfaction of the Project Engineer. All equipment supplied shall be type approved by CA and the installation shall be approved by the Communications Authority of Kenya (the competent Authority) The tenderer shall be responsible for all negotiations with and payments to the commission. He shall also pay all fees. This specification defines minimum requirements, but tenderers which offer superior facilities will be considered.

D /30

6.1 EQUIPMENT SOFTWARE

The equipment shall be preloaded with core software for driving it and giving it full

operating flexibility. The list of features and services should be comprehensive and

extensive and comprising of;

System features

Operator features

Standard telephone features

Executive telephone features

System administration features

Digital Network features

Data features

Special applications features

6.2 SYSTEM FEATURES

The system features shall include but not limited to the following facilities;-

Direct inward dialing

Direct outward dialing

Dial pulse signaling

DTMF to dial pulse conversion (Tone to pulse conversion)

Direct Trunk access

Class of Service

Flexible assignment of printer ports

Flexible numbering of extensions

Flexile tone plan

Group Hunting

Multiple operator console

Music on hold

Tandem trunks

Extension features e.g. call forwarding, busy override, conference (up to 8

conferences),camp on etc.

6.3 ATTENDANT CONSOLE

One or more operator attendant consoles as indicated in the list of main requirements

shall be supplied, together with two operators’ handsets and two operator’s lightweight

headsets per position. They shall be fitted with suitable lightweight plugs and jacks.

Each console shall be equipped with all necessary facilities for controlling, connecting

and monitoring the progress of calls and shall display alarms as necessary.

Night service facilities will normally be provided such that the operator can route in-

coming calls to pre-selected extensions when the console in not manned.

Attendant consoles will be multiplex so that the connecting cable will comprise a

minimum number of pairs, with little restriction on the sitting of the consoles and positions

shall be so common that any operator can attend to any call.

Call presentation, chaining process, call back will be entirely managed by the PABX.

However, it will be possible to put certain call on individual hold, on keys which have

been reserved to that effect.

The information displayed on the terminal give maximum details about the

communication (normal call, urgent call, queue status, internal called-party, status of the

terminal etc)

6.4 IP TELEPHONE INSTRUMENTS

The acquiring of telephone instruments has been liberalized. However, they must be type-

approved by the CA and the tenderer must obtain the necessary approval.

D /31

6.5 EXCHANGE LINES

Exchange lines shall be arranged for first party release. The PABX must be capable of

processing the number of digits required for international calls in accordance with CCITT

and CCIL recommendations.

A device shall be fitted to sense main exchange dial tone as there may be considerable

delay in receiving this after the seizure of a tree exchange line.

6.6 Maintenance and Operating Manuals

On practical completion of the works, the contractor shall furnish two sets of copies each of

maintenance and operating manuals relating to the PABX installed. The manuals shall be

legibly written in English and properly bound with hard cover.

They will include but not limited to: -

System description

Fault finding procedure

Maintenance and servicing periods and procedures

Schematic and wiring diagrams of the equipment

Record drawings

6.7 OTHER REQUIREMENTS

(i) Call Management Software

System Capabilities

The software system shall be able to perform the following:

− Telephone calls tracking

− Telephone calls costing/billing

− Telephone calls budgeting

− The software system shall be fully window/linux based and run as a background task

− All telephone call costs shall be computed basing on the prevailing service

provider’s rates, or shall be customized for employer’s own use.

− The software system shall have the capability of automatically barring and unbarring

exchange lines and level 9 lines that shall go beyond their budget allocation and

automatically reinstate them on budget re-allocation.

− It shall also have the capability of automatically barring and unbarring roaming

PINS that shall go beyond their budget allocation and automatically reinstate them

on budget re-allocation.

− The software system shall be able to allocate password to the users.

(ii) The system should be able to generate the following Reports

The call management software shall be able to generate the following: -

1. Dates of calls

2. Duration of calls

3. Extension numbers where calls originate

4. Approximate cost of trunk calls

5. Time of calls

6. Detailed report on call transfers

7. Details of exchange lines used

8. Details of extension lines used

9. Detailed report of most frequently called numbers

10. Detailed report of longest calls for selected duration

11. Detailed report of mobile calls by extensions

12. Detail of most expensive calls within selected time

13. Graphical presentation of reports

D /32

6.8. Detailed System Specifications

6.8.1 IP-PBX

TECHNICAL SPECIFICATIONS

Compliant Standards: 2014/34/EU: ATEX



(Mandatory)

Type Approval Communications Authority of Kenya (CA) – Attach

Certificate

Features 224 Trunks; Physical (160); Virtual (64)

432 Extensions; Physical (304); Virtual/ IP-PT

and IP Software Phone/ SIP Extension (20)

368 (432)*1 Telephone (using Digital XDP)

SLT- 240

DLINK DVX series 2002F

Other DPT – 128

APT - 80

IP-PT – 288

SIP Extension - 128

DSS console (64)

CS - 32*5

Hot desking features for phones in shared

desks

Built-in simplified voice message

Server Connection

-DHCP client

-SNMP Agent / Alarm

-SNTP client

Multi-Cell Wireless

VOIP Gateway with QSIG (Enhanced System

Networking)

VOIP Extensions

PC-Based Programming

DXDP (Digital Extra Device Port)

Automatic Route Selection (ARS)

Toll Restriction

Caller ID (Name & Number)

ISDN Primary Rate Interface (PRI) with QSIG

and T1

D /33

Voice Mail Integration

Enhanced System Networking

Uniform Call Distribution (UCD)

Direct Inward System Access (DISA)\

Gateway is built into the DSP, no need for

the IP Gateway Card

IP Address is built into the MPR, no need for

an additional CTI Link Card for remote

programming or integration to the phone

assistant

Dialling host PBX access code; 10 digits, 10 entries

conference each shelf: 3-8 parties per

conference (32 parties total)

coS – 64

did/ddi table; 32 digits, 1000 entries

Multiple Subscriber number (MSn); 10 entries

per iSdn-Bri port

Special carrier access code 16 digits, 100

entries

Conversation

service

Mobility services: Nomadic mode, Routing

to multiple devices (Business phone, DECT or

WLAN handset, PC, smartphone), One

number service, User-defined routing rules.

Hot-desking/desk sharing

Business communications services: Call

option, speed dial, Call back, call

queuing,Call pickup, barge-in, Call diversion,

Dynamic routing: (No answer, busy), Call

recording, Paging, DISA

Team and group: Workgroup and key

system, Groupware supervision, Audio

notifications, Group: (broadcast, parallel,

cyclical, sequential modes), Manager assistant

services

Conference: 3-party conference, 6-party

conference, IP Conference Phone (5 legs),

Conference on SIP devices (3 legs)

Emergency number: Virtual number:

(Location, PSAP), Local notification service

Supported

phones

Wireline business phones (NOE protocol)

Mobile business handsets

IP Desktop Softphone: NOE/IP

SIP phones

VoIP softphone

OpenTouch Conversation (OTCV): Android

Conference Modules

D /34

Smart call

routing (SCR)

Up to 100,000 routes

Routing by criteria: Customer code, CLI, DDI,

defined planning

Routing destinations: ACD, MLAA, any

destination

Welcome

greeting

Personal assistant

Attendant services: Attendant group, call

queuing, call overflow; Time range: Daily,

weekly, bank holidays, restrict mode control;

Alarm indicator ¬ PBX and end user

management

Greetings: Company greetings, Night

greetings. Music on hold

Automated attendant (2 levels)

Multiple Language Automated Attendant

(MLAA): 5 trees with 3 levels per tree: 5

languages per tree: Time range

Multiple company welcome

UC services Contact management, presence, calendar

sharing, chat, audio/video call, screen and file

sharing; Persistent group chat with audio/

video/screen sharing conference capabilities;

Audio conference up to 100 participants

Verticals

services

Metering: Metering counters and traffic

counters, Accounting link, Printout facilities,

Local call metering: XML/HTTP, Account

code, Duration-based forced disconnect

Messaging: Voicemail: Up to 500 mailboxes,

200 hours, Instant Messaging (IM), Text

messaging (exclusive of IM), Voicemail in

email, Call log in email

Directory services: Dial by name: Auto and

unified modes, Universal Directory Access:

External LDAP server, Integrated Directory,

Common and personal directories

Software OS: Linux

System

architecture

All-in-one chassis

IP and TDM switching

Cloud UC solution

Capacity Max users (devices): Power CPU EE: 300 ,

Power CPU EE C25: 25

BHCA 1500

Networking

and topology

• Multi-sites: Up to >=5 sites, Directory

synchronization via management console

Networking: ISVPN (T0/T2), QSIG-BC (DLT0

DLT2), Private SIP trunks, multiple SIP trunks,

Automatic Route Selection (ARS): 3000

entries, time range, Least Cost Routing

Branch office: Remote business phone: IPSEC

VPN

D /35

Connectivity IPv4

HTTP/HTTPs

VoIP: G.711, G.729, G.722, codec path

through (direct RTP) |QOS: TOS, DiffServ,

802.1 p/Q |Direct RTP, RTP proxy,

integrated software media server |DTMF: In-

band, RFC 2833 |IETF/ RFC standards

FAX: G.711 transparent fax |T.38: Direct RTP

only

WebRTC VOIP services over the Internet

|Firewall friendly port forwarding and VPN

less |Encrypted media, STUN/TURN

Management: Remote Access | Integrated

VPN IPsec |ISDN (1 or 2B), call back

SIP: Public SIP trunk | Private SIP trunk | SIP

endpoints (local users)

DECT base stations:8378 DECT IP-xBS: GAP

and AGAP |8318 SIP-DECT Single Base

Station: SIP, GAP |8379 DECT IBS: GAP and

AGAP

WLAN

Security User Authentication: Password |Access

locked after repeated authentication errors,

notification |Normal/restricted modes |User

right to services |Pin for remote access (DISA)

Certificate: Server self-signed, Import for

public authority

WAN access: HTTP proxy compliant

SIP Authentication: RFC2617

Traffic filtering: ARP spoofing protection| SIP

perimeter defense: Quarantine, blacklist,

automated blacklist |Connection tracking

Encryption: SSLv3 for secure HTTP |HTTPS

Hardware CPU

Board

Power CPU EE

Chassis: Compact |16 VoIP DSP channel

(embedded) |VoIP 64 optional daughter

board: 76 VoIP channels |Memory Storage

daughter board (MSDB): >=8GB (eMMC)

Daughter board (optional) |AFU: CD-player,

door phone, loudspeaker |HSL1 or HSL2: for

multiple cabinet interconnection |MiniMIX

2/0/2 (compact chassis only)

Chassis Free modular slots

Noise level: Max 41dBA

Rack: Fan: Yes

Warranty Comprehensive Manufacturer’s Warranty (Attach


D /36

6.8.2. IP EXECUTIVE PHONE


Compliant Standards: TIA/EIA 810-B



(Mandatory)

Key features RJ-45 Port Ethernet, MAC address (IEEE

802.3)

The phone offers an easy-to-use interface and

provides a traditional telephony-like user

experience

Video: 720p HD video (encode and

decode), H.265/AVC

The handset is a standard wideband-capable

audio handset (connects through an RJ-9

port)

The handset is hearing aid-compatible (HAC)

and meets Federal Communications

Commission (FCC) loudness requirements for

the Americans with Disabilities Act (ADA).

A full-duplex speakerphone. For added

security, the

audible dual tone multifrequency (DTMF) tones are

masked when the speakerphone mode is used.

backlit indicators for audio path keys

(Handset, Headset, and Speakerphone),

select key, line keys, and message waiting

Dual-position foot stand supports viewing

angles of 35 and 50 degrees; you can

remove the foot stand for wall mounting,

with mounting holes located on the base

Call-history & Contact synchronization (with

mobile device)

Ethernet (10/100/1000) line interface with a

secondary 10/100/1000 port for collocated

laptop or PC

Optional Gigabit Adapter for Gigabit

connectivity to a PC

Ergonomic hearing aid compatible handset –

supporting PoE class 1 for low power

consumption

D /37

Protocols SIP (RFC3261, RFC3262)

H.323

Standards-based codec support: G.711,

G.726, G.729A/B, G.722

Session Description Protocol (SDP)

IPv4 and IPv6

User Datagram Protocol (UDP) (used only

for Real-Time Transport Protocol [RTP]

streams)

Dynamic Host Configuration Protocol

(DHCP) client or static configuration

Gratuitous Address Resolution Protocol

(GARP)

Domain Name System (DNS)

Trivial File Transfer Protocol (TFTP)

Secure HTTP (HTTPS)

VLAN

Real-Time Transport Protocol (RTP)

Real-Time Control Protocol (RTCP)

Switch speed auto-negotiation

Peer to Peer calling

Key-pad The phone has the following keys:

Line keys

Soft keys

Back and release keys

Four-way navigation and select keys

Hold/Resume, Transfer, and Conference k

Messaging, Application, and Directory key

Standard keypad

Volume-control toggle key

Speakerphone, headset, and mute keys

Network and

provisioning

An internal 2-port Ethernet switch allows for

a direct connection to a 10/100/1000BASE-T

Ethernet network (IEEE

802.3i/802.3u/802.3ab) through an RJ-45

interface with single LAN connectivity for

both the phone and a co-located PC

The phone identifies incoming messages and

categorizes them for users on the screen.

Analog headset, Aux port, Bluetooth

(Bluetooth 4.1 LE, Enhanced Data Rate (EDR)

Class 1 technology; Hands-Free Profile (HFP);

Phone Book Access Profile (PBAP))

Languages

Multi-language support (menu)

D /38

Security Secure boot

Secure credential storage

Device authentication

Configuration file authentication and encryption

Image authentication

Random bit generation

Hardware cryptographic acceleration

Certificate Authority Proxy Function (CAPF)

Manufacturer-Installed Certificates (MIC)

Locally Significant Certificates (LSC)

Ethernet 802.1x supplicant options: Extensible

Authentication Protocol-Flexible Authentication via

Secure Tunneling (EAP-FAST) and Extensible

Authentication Protocol-Transport Layer Security

(EAP-TLS)

Signaling authentication and encryption using TLS

Media authentication and encryption using SRTP

HTTPS for client and server

Secure Shell (SSH) Protocol server

SSL-based VPN client

Configuration

options

The user can configure IP address assignment

statically or through the DHCP client.

Power The phone is an interoperable IEEE 802.3af PoE

(Class 1 device

Certification

and

compliance

Regulatory Compliance

CE Markings per directives 2004/108/EC and

2006/95/EC

Safety

EMC - Emissions

EMC - Immunity

Telecom

Industry Standards: TIA 810 and TIA 920

Industry Standards: IEEE 802.3 Ethernet, IEEE

802.3af and 802.3at

Radio

Bluetooth



D /39

6.8.3 STANDARD IP PHONE


Compliant Standards: TIA/EIA 810-B



(Mandatory)

Key features IP Phones with LCD Display

Dynamic soft keys for call features and

functions

RJ-45 Port Ethernet, MAC address (IEEE

802.3)

Preassigned phone extensions

Dial Plan

Voice and data VLANs

Ethernet (10/100/1000) line interface with a

secondary 10/100/1000 port for collocated

laptop or PC

Optional Gigabit Adapter for Gigabit

connectivity to a PC

Ergonomic hearing aid compatible handset –

supporting PoE class 1 for low power

consumption

Protocols SIP (RFC3261, RFC3262)

DTMF transport (RFC2833)

Peer to Peer calling

Key-pad 2-way speakerphone

Message waiting indicator

Dual position flip stand

Four-way navigation cluster button

Three contextual soft key buttons

Volume button – (separate volume levels in

the handset, headset, speaker, and ringer)

Quick-access Voicemail Message button

Telephony application button – to return to

main telephone screen

Menu button – (options and settings access)

Contacts button

Call log button

D /40

Redial button

Speaker button

Mute button

Headset button

Hold button

Conference button

Transfer button

Drop button

Headset interface

Contacts application – supports up to 100

entries

Call log – contains last 100 calls

Network and

provisioning

IP NOE and SIP v2 (RFC3261)

DHCP and static IP manual or dynamic host

configuration protocol (DHCP) network

setup

IEEE 802.1 AB/LLDP-MED client (automatic

VLAN acquisition, PoE management,

inventory information)

The phone supports CDP and 802.1Q/p

standards, and can be configured with an

801.1Q VLAN header containing the VLAN

ID overrides configured by the Admin VLAN

ID.

The phone identifies incoming messages and

categorizes them for users on the screen.

Languages

Multi-language support (menu)

Quality-of-

service (QoS)

options

The phone supports CDP and 802.1Q/p

standards, and can be configured with an

801.1Q VLAN header containing the VLAN

ID overrides configured by the Admin VLAN

ID.

Security Certificates

Image authentication

Device authentication

File authentication

Signaling authentication

Media encryption using Secure Real-Time Transfer

Protocol (SRTP) using AES-128

Signaling encryption using Transport Layer Security

(TLS) Protocol using AES-128 or AES-256

Encrypted configuration files

802.1X authentication

Cryptography

Configuration

options

The user can configure IP address assignment

statically or through the DHCP client.

D /41

Power The phone is an interoperable IEEE 802.3af PoE

(Class 1 device); 48 VDC is required; it can be

supplied locally at the desktop using an optional

AC-to-DC power supply (CP-PWR-CUBE-3=).

Use of the power supply also requires the use of

one of the corresponding AC country cords.

Certification

and

compliance

Regulatory Compliance

CE Markings per directives 2004/108/EC and

2006/95/EC

Safety

EMC - Emissions

EMC - Immunity

Telecom

Industry Standards: TIA 810 and TIA 920

Industry Standards: IEEE 802.3 Ethernet, IEEE

802.3af and 802.3at



6.9 BROCHURES AND TECHNICAL LITERATURE

Tenderers Must enclose together with their submitted bids brochures detailing technical

Literature and specifications of the IP-PBX and IP network telephone instruments and the.

The brochures shall be used to evaluate the suitability of IP-PBX and the associated

accessories. Any bid submitted without the brochures shall be considered technically non-

responsive, and shall subsequently be disqualified.

6.10 MATERIALS FOR THE WORKS

Materials shall be as specified in Section D and in the Bills of Quantities of this document

which shall be read in conjunction with contract drawings. Alternative materials shall be

accepted only after approval by the Project Manager.

D /42

SECTION E

SCHEDULE OF UNIT RATES


1. The tenderer shall insert unit rates against the items in the following

schedules and may add such other items as he considers appropriate.

2. The unit rates shall include for supply, transport, insurance, delivery to

site, storage as necessary, assembling, cleaning, installing, connecting, profit

and maintenance in defects liability and any other obligation under this

contract.

3. The unit rates will be used to assess the value of additions or omissions

arising from authorized variations to the contract works.

4. Where trade names or manufacturer’s catalogue numbers are mentioned in

the specification, the reference is intended as a guide to the type of article

or quality of material required. Alternative brands of equal and approved

quality will be accepted.

5. The prices quoted shall be deemed to include for all obligations under the

sub-contract including but not limited to supply of materials, labour,

delivery to site, storage on site, installation, testing, commissioning and all

taxes (including 16% V.A.T and all taxes applicable at the time of tender)

E /1


ITEM DESCRIPTION QTY/UNIT RATE(KSHS)

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

48 port Patch Panel

5MP IP Dome Camera

5MP IP Bullet Camera

1000VA UPS

22U Ground Mounted cabinet

12 port edge switch with POE+

capabilities

CAT6A STP Cable as Siemon

Viewing LCD LED screen 65”, 4K Ultra

HD resolution

5MP IP PTZ Camera

Number plate Recognition Camera

No.

No.

No.

No

No.

No.

LM.

No.

No.

No.

E/ 2

SECTION F

BILLS OF QUANTITIES

BILLS OF QUANTITIES

A) PRICING OF PRELIMINARIES ITEMS.

Prices will be inserted against item of preliminaries in the sub-contractor’s Bills of

Quantities and specification. These Bills are designated as Bill No.1 in this Section.

Where the contractor fails to insert his price in any item he shall be deemed to have

made adequate provision for this on various items in the Bills of Quantities. The

preliminaries form part of this contract and together with other Bills of Quantities

covers for the costs involved in complying with all the requirements for the proper

execution of the whole of the works in the contract.

The Bills of Quantities are divided generally into three sections: -

a) Preliminaries – Bill 1

The number of preliminary items to be priced by the Tenderer has been limited to

tangible items such as site office, temporary works and others. However, the

Tenderer is free to include and price any other items he deems necessary taking

into consideration conditions he is likely to encounter on site.

b) Installation Items and Other Bills

The brief description of the items in these Bills of Quantities should in no way

modify or supersede the detailed descriptions in the contract Drawings, conditions

of contract and specifications.

c) Summary

The summary contains tabulation of the separate parts of the Bills of Quantities

carried forward with provisional sum, contingencies and any prime cost sums

included. The contractor shall insert his totals and enter his total sum in the space

provided below the summary.

This total sum shall be entered in the grand Summary Page elsewhere in this

document

F/1---------- (i)

B) NOTES FOR BILLS OF QUANTITIES

1. The Bills of Quantities form part of the contract documents and are to be

read in conjunction with the contract drawings and general specifications of

materials and works.

2. The prices quoted shall be deemed to include for all obligations under the

sub-contract including but not limited to supply of materials, labour,

delivery to site, storage on site, installation, testing, commissioning and all

taxes

3 All prices omitted from any item, section or part of the Bills of Quantities

shall be deemed to have been included to another item, section or part.

4. The brief description of the items given in the Bills of Quantities are for the

purpose of establishing a standard to which the contractor shall adhere to.

Otherwise alternative brands of equal and approved quality will be

accepted.

Should the contractor install any material not specified here in before

receiving approval from the Project Manager, the contractor shall remove the

material in question and, at his own cost, install the proper material.

6. Tenderers must enclose, together with their submitted tenders, detailed

manufacturer’s Brochures detailing Technical Literature and specifications on

the items they intend to offer.

This shall be used in the tender evaluation to determine the first line

aesthetics and quality of fittings offered.

F/1---------- (ii)

1. Statement of Compliance

a) I confirm compliance of all clauses of the General Conditions,

General Specifications and Particular Specifications in this tender.

b) I confirm I have not made and will not make any payment to any

person, who can be perceived as an inducement to win this tender.

Signed: …………………………………….for and on behalf of the Tenderer

Date: ……………………..

Official Rubber Stamp:

……………………………………………………………

F/2

BILL NO.1: SUB-CONTRACT PRELIMINARIES

ITE DESCRIPTION QTY UNIT RATE AMOUNT

1

2

3

4

5

6

Discrepancies clause - Sub-contractor shall include all work

either shown on the Contract Drawings or detailed in the

specification. No claim or extra cost shall be considered for

works which has been shown on the drawings or in the

specification alone.

Payments clause - Payment will be made through

certificates to the Main Contractor, unless he specifically

agrees to forego this right, in which case direct payment can

be made to the Domestic Sub-contractor. All payments will

be less retention as specified in the Main Contract. No

payment will become due until materials are delivered to

site.

Scope of contract works clause - The sub-contractor shall

supply, deliver, unload, hoist, fix, test, commission and hand

over in satisfactory working order the complete installations

specified hereinafter and/or as shown on the Contract

Drawings attached hereto, including the provision of labour,

transport and plant for unloading material and storage, and

handling into position and fixing

Extent of contractors duties clause - The Sub-contractor

shall be responsible for verifying all dimensions relative to

his work by actual measurements taken on site.Shall mark

accurately on one set of drawings and indicate all

alterations and/or modifications carried out to the designed

system during the construction period. This information

must be made available on site for inspection by the

Engineer.

Firm price contract clause - No claims will be allowed for

increased costs arising from the fluctuations in duties and/or

day to day currency fluctuations. The Sub-contractor will be

deemed to have allowed in his tender for any increase in the

cost of materials which may arise as a result of currency

fluctuation during the contract period.

Variation clause - Any variation from the contract price in

respect of any extra work, alteration or omission requested

or sanctioned by the Architect or Engineer shall be agreed

and confirmed in writing at the same time such variations

are decided and shall not affect the validity of the Contract.

Schedule of Unit Rates shall be used to assess the value of

such variations. No allowance shall be made for loss of

profit on omitted works.

Sub Total carried to next page

F-3


7

8

9

10

11

Balance B/f

Prime cost and provisional sum clause The work covered by

Prime Cost and Provisional Sums may or may not be

carried out at the discretion of the Project Manager. The

whole or any part of these sums utilized by the Sub-

contractor shall be deducted from the value of the Sub-

contract price when calculating the final account.

Government legislation and regulations clause - Sub-

contractor shall allow for providing holidays and transport

for work people, and for complying with Legislation,

Regulations and Union Agreements. The Sub-contractor

must also make himself acquainted with current legislation

and any Government regulations regarding the movement,

housing, security and control of labour, labour camps,

passes for transport, etc.

Import duty and VAT clause- (Note this clause applies for

materials supplied only whether imported or locally

manufactured. The tenderer shall make full allowance in his

tender for all such taxes

Insurance company fees clause - Attention is drawn to the

tenderers to allow for all necessary fees, where known, that

may be payable in respect of any fees imposed by

Insurance Companies or statutory authorities for testing or

inspection. Samples and materials generally clause - The Sub-

contractor shall, when required, provide for approval at no

extra cost, samples of all materials to be incorporated in the

works. Such samples, when approved, shall be retained by

the Engineer and shall form the standard for all such

materials incorporated.


F-4


12

13

14

15

Balance B/f

Bills of quantities clause - All the Quantities are based on

the Contract Drawings and are provisional and they shall

not be held to gauge or to limit the amount or description of

the work to be executed by the Sub-contractor but the value

thereof shall be deducted from the Sub-contract Sum and

the value of the work ordered by the Engineer and executed

there under shall be measured and valued by the Engineer

in accordance with the contract. All work liable to

adjustment under this Sub-contract shall be left uncovered

for a reasonable time to allow measurements needed for

such adjustment to be taken by the Quantity Surveyor or

Engineer. Immediately the work is ready for measuring the

Sub-contractor shall give notice to the Quantity Surveyor or

Engineer to carry out measurements before covering up. If

the Sub-contractor shall make default in these respects he

shall, if the Architect so directs, uncover the work to enable

the necessary measurements to be taken and afterwards

reinstate at his own expense.

Contractors office in Kenya clause - It shall be the Sub-

contractor’s responsibility to procure work permits, entry

permits, licences, registration, etc., in respect of all

expatriate staff. The Sub-contractor shall prepare a

substantial proportion of his Working Drawings at his office

in Kenya. No reasons for delays in the preparation or

submission for approval or otherwise of such drawings or

proposals will be accepted on the grounds that the Sub-

contractor’s Head Office is remote from his office in Nairobi

or the site of the Sub-contract Works or otherwise.

Builders work clause 1- All chasing, cutting away and

making good will be done by the Main Contractor but the

Sub-contractor shall mark out in advance and shall be

responsible for accuracy of the size and position of all holes

and chases required.

Setting to work and regulating system clause- No testing or

commissioning shall be undertaken except in the presence

of and to the satisfaction of the Engineer unless otherwise

stated by him (Sub-contractor’s own preliminary and proving

tests excepted). It will be deemed that the Sub-contractor

has included in the Sub-contract Sum for the costs of all

fuel, power, water and the like, for testing and

commissioning as required


F-5


16

17

18

19

20

21

Balance B/f

Identification of plant components clause - Sub-contractor

shall supply and fix identification labels to all plant, starters,

switches and items of control equipment etc with white

traffolyte or equal labels engraved in red lettering denoting

its name, function and section controlled.

Working drawings clause - Sub-contractor shall prepare

such Working Drawings as may be necessary. The

Working Drawings shall be complete in such detail not only

that the Sub-contract Works can be executed on site but

also that the Engineer can approve the Sub-contractor’s

proposals, detailed designs and intentions in the execution

of the Sub-contract Works.

Records Drawings (As Installed) and instructions clause -

Record Drawings, will be subject to the approval of the

Engineer, include approved Working Drawings adjusted as

necessary and certified by the Sub-contractor as a correct

record of the installation of the Sub-contract Works.

Maintenance Manual clause - Upon Practical Completion of

the Sub-contract Works, the Sub-contractor shall furnish the

Engineer four copies of a Maintenance Manual relating to

the installation forming part of all of the Sub-contract Works. Hand over clause - The Sub-contract Works shall be

considered complete and the Maintenance and Defects

Liability Period shall commence only when the Sub-contract

Works and supporting services have been tested,

commissioned and operated to the satisfaction of the

Engineer and officially approved and accepted by the

Employer, provided always that the handing over of the Sub-

contract Works shall be coincident with the handing over of

the Main Contract Works.

Testing and inspection - manufactured plant clause -The

Engineer reserves the right to inspect and test or witness of

all manufactured plant equipment and materials. The right

of the Engineer relating to the inspection, examination and

testing of plant during manufacture. Sub-contractor shall

give two weeks’ notice to the Engineer of his intention to

carry out any inspection or tests and the Engineer or his

representative shall be entitled to witness such tests and

inspections


F-6


22

23

24

25

26

27

Balance B/f Testing and inspection - installation clause - Allow for

testing each section of the Sub-contract Works installation

Initial Maintenance Clause - The sub-contractor shall make

routine maintenance once a month during the liability for the

Defects Period and shall carry out all necessary

adjustments and repairs, cleaning and oiling of moving

parts. A monthly report of the inspection and any works

done upon the installation shall be supplied to the Engineer.

Shall allow in the sub-contract Sum of the initial

maintenance, inspection and break-down service

Local and other authorities notice clause - The contractor

shall comply with and give all notices required by any

Regulations, Act or by Law of any Local Authority or of any

Public Service, Company or Authority who have any

jurisdiction with regard to the works or with those systems

the same are or will be connected and he shall pay and

indemnify the Government against any fees or charges

legally demandable under any regulation or by-law in

respect of the works; provided that the said fees and

charges if not expressly included in the contract sum or

stated by way of provisional sum shall be added to the

contract sum.

Temporary Works clause - The contractor shall include for

the cost of and make necessary arrangements with the

Project Manager for such temporary works.

Patent Rights clause - The contractor shall fully indemnify

the Government of Kenya; against any action, claim or

proceeding relating to infringement of any patent or design

rights, and pay any royalties which may be payable in

respect of any article or any part thereof, which shall have

been supplied by the contractor to the Project Manager.

Mobilization and Demobilization clause -No claim will be

entertained where the contractor has not made any

provision for mobilization and demobilization of labour, plant

and equipment in the preliminary bills of quantities


F-7


28

29

30

31

Balance B/f

Supervision by Engineer and site meetings clause - A

competent Project Engineer appointed by the Chief

Engineer as his representative shall supervise the Contract

works. The Project Engineer shall be responsible for

issuing all the site instructions in any variations to the works

and these shall be delivered through the Contractor with the

authority of the Project Manager. Any instructions given

verbal shall be confirmed in writing. The Sub Contractor

shall in his tender allow for the provision of management

meetings and site inspections, as instructed by the

Engineer, and also profit and attendance on these funds.

The funds shall be expended according to Project

Manager’s instructions to the contractor.

Allow for profit and attendance for the above Contract obligation and employers obligation clause -No

claims will be entertained for pre-financing of the project by

the sub-contractor, or for loss of profit (expectation loss) in

case of premature termination, reduction or increase of

works as the sub-contractor shall be deemed to have taken

adequate measures in programming his works and

expenditure and taken necessary financial precaution while

executing the works.

Any other preliminaries

1

item

300,000

300,000.00

Total for Bill No 1-Preliminaries carried forward to price

summary page

F-8

BILL NO.2 -SCHEDULE 1: GROUND FLOOR - STRUCTURED CABLING -

ADMINISTRATION BLOCK

Item Description Qty Unit Rate Amount

1.01

1.02

1.03

1.04

1.05

1.06

1.07

1.08

1.09

1.10

1.11

1.12

1.13

1.14

Supply, Install, test and Commission the following

HORIZONTAL CABLING

RJ45 Cat 6A (Dual) Data/voice outlets complete with

faceplates and labelling system as Siemon or equal and

approved equivalent

3m RJ45- RJ45 Cat 6A factory terminated patch cord as

Siemon or equal and approved equivalent for use at

workstation areas

1m, RJ45- RJ45 Cat 6A factory terminated patch cord as

Siemon or equal and approved equivalent to be used in

cabinet.

CAT6A UTP 4-Pair cable as Siemon or approved equivalent

drawn in the trunkings to wire both the data and voice points

CABINETS

42U 600*800 ground Mounted cabinet with low noise (low

dB) fans and 6 Way power outlet sockets

48 port RJ45 Cat 6A patch panel for termination as

Siemon or equal and approved equivalent

Cable manager as Siemon or equal and Approved

Equivalent

Rack Mount 240V, 50Hz 3000VA, Smart- un-interupted

power supply unit (UPS) with USB and Serial Port as APC

RM SMT3000RM2U (240V) or equal and approved

equivalent

ACTIVE COMPONENTS

48 Port POE+ Edge Switch as described in particular

specifications as Cisco Catalyst C9300-48P Series or equal

and approved equivalent

Wireless Access Point, with POE support, with dual-band

radios support up to 450 Mbps per radio to maximize

capacity and coverage, Robust security including WPA2,

802.1X with secure authentication, 10/100/1000 Ethernet,

with support for 802.3af PoE as CISCO Small Business

Wireless Access Point or equal and approved equivalent

BACKBONE CABLING

SC-SC fibre patch cord Complete with connectors

8 Port fibre optic patch panel

SFP fibre modules as CISCO or approved equivalent

Aggregation Swicth

24 Port Optical switch as Cisco C9500-24Y4C series or

equal and approved equivalent

30

30

30

1500

1

1

1

1

1

2

6

1

6

1

No.

No.

No.

Lm.

No.

No.

No.

No

No

No

No.

No.

No.

No.

Ground floor Sub-Total C/f to Structured Cabling and CCTV Summary Page

F-9

BILL NO. 2-SCHEDULE 2: FIRST FLOOR - STRUCTURED CABLING


2.01

2.02

2.03

2.04

2.05

2.06

2.07

2.08

2.09

2.10

2.11

2.12

2.13


HORIZONTAL CABLING



approved equivalent



workstation areas


as Siemon or equal and approved equivalent to be used

in cabinet.



CABINETS





Cable manageras Siemon or equal and Approved

Equivalent



RM SMT3000RM2U(240V) or equal and approved

equivalent

ACTIVE COMPONENTS










BACKBONE CABLING




48

48

48

2400

1

2

2

1

2

2

4

1

4

No.

No.

No.

Lm.

No.

No.

No.

No

No

No

No.

No.

No.

First floor Sub-Total c/f to Strcuctured Cabling and CCTV Sumamary Page

F-10

BILL NO. 2 -SCHEDULE 3: SECOND FLOOR - STRUCTURED CABLING


3.01

3.02

3.03

3.04

3.05

3.06

3.07

3.08

3.09

3.10

3.11

3.12

3.13


HORIZONTAL CABLING



approved equivalent



workstation areas


as Siemon or equal and approved equivalent to be used

in cabinet.



CABINETS






Equivalent




equivalent

ACTIVE COMPONENTS










BACKBONE CABLING




48

48

48

2400

1

2

2

1

2

2

4

1

4

No.

No.

No.

Lm.

No.

No.

No.

No

No

No

No.

No.

No.

Second floor Sub-Total c/f to Structured Cabling and CCTV Summary Page

F-11

BILL NO. 2 -SCHEDULE 4: THIRD FLOOR - STRUCTURED CABLING


4.01

4.02

4.03

4.04

4.05

4.06

4.07

4.08

4.09

4.10

4.11

4.12

4.13


HORIZONTAL CABLING



approved equivalent



workstation areas


as Siemon or equal and approved equivalent to be used in

cabinet.



CABINETS






Equivalent




equivalent

ACTIVE COMPONENTS










BACKBONE CABLING




32

32

32

1600

1

1

1

1

1

1

2

1

2

No.

No.

No.

Lm.

No.

No.

No.

No

No

No

No.

No.

No.

Second floor Sub-Total C/F to Structured Cabling and CCTV Summary Page

F-12

BILL NO. 2 -SCHEDULE 5: OFFICES - IP PBX SYSTEM

ITEM DESCRIPTION QTY UNIT RATE AMOUNT KSHS

5.01

5.02

5.03

5.04

5.05

5.06

5.07

5.08

5.09

Supply, install, test and commission the following :-

IP PABX SYSTEM

Intergreated Services Router, Throughput greater than

1.5Gbps, Universal interfaces Minimum 2SFP Ports, 4RJ45

Port as specified in the Particular Specifications as Juniper

Networks, HPE, Nokia or Cisco complete wilth all interfaces,

Distribution panel, softwares, licenses and other installation

accessories or equal and approved equivalent

IP Telephones

IP Executive Telephones with Speakerphone as specified in

the Particular Specifications as Cisco, Alcatel-Lucent 8078s

or equal and approved equivalent

IP Conference Phone with Speakerphone as specified in

the Particular Specifications as Cisco, Alcatel-Lucent 8135s

IP or equal and approved equivalent

IP Telephones with Speakerphone as specified in the

Particular Specifications as Cisco, Alcatel-Lucent 8008G or


IP Handset as specified in the Particular Specifications as

Cisco, Alcatel-Lucent 8212 DECT Handset or equal and

approved equivalent

IP Access Point as specified in the Particular Specifications

as Cisco, Alcatel-Lucent 8340 Smart IP-DECT Access

Pointor equal and approved equivalent

CLIDSP APA daughtercard for local management of CLI

signals

Allow for the connection by the service provider

Allow for the configuration, Documentation and training

1

4

2

56

4

2

1

1

1

No.

No.

No.

No.

No.

No.

No.

item

Item

Total for IP PBX Works C/f to Structured Cabling and CCTV Summary Page

F-13

BILL 2: SCHEDULE 6- CCTV SYSTEM INSTALLATIONS

Item Description Unit Qty Rate Amount

6.01

6.02

6.03

6.04

6.05

6.06

6.07

6.08

6.09

6.10

6.12

6.13

6.14

Supply, install, test and commission the following:

Ground Floor

Type A: Indoor Dome Camera with installation Accessories

and as described in the particular specifications of this

document as Wisenet or equal and approved equivalent

Type A: Outdoor Dome Camera with installation

Accessories and as described in the particular

specifications of this document as Wisenet or equal and

approved equivalent

Type C: PTZ Camera with installation Accessories and as

described in the particular specifications of this document

as Wisenet or equal and approved equivalent

Type B: Indoor Bullet Camera with installation Accessories


document as or equal and approved equivalent

4 Pair Cat6A UTP Cables for Cameras as Siemon or equal


First Floor




Type B: Indoor Bullet Camera with installation Accessories





Second Floor




Type B: Outdoor Bullet Camera with installation



approved equivalent

Third Floor







approved equivalent



No.

No.

No.

No.

LM

No.

No.

LM

No.

No.

No.

No.

LM

13

6

2

1

780

6

2

500

6

2

6

2

500

CCTV Sub-total C/f to Next Page

F-14

Item Description Unit Qty Rate Amount

6.14

6.15

6.16

6.17

6.18

6.19

6.20

6.21

6.22

6.23

6.24

6.25

6.26

6.27

6.28

6.29

Balance brought forward from previous page

Fourth Floor and Roof Terrace






specifications of this document as Wisenetor equal and

approved equivalent



Cabinet




equivalent

24 Port Edge Switch with POE+ as Described in the

particular specifications as Cisco Cat No. C9300L-24P-4X

series or equal and approved equivalent



1M RJ45-RJ45 Cat 6A UTP factory terminated patch cord

as Siemon or equal and approved equivalent to be used in

cabinet.

24 port RJ45 Cat 6A patch panel for UTP termination as


Cable managers as Siemon Cat No. RS3-RWM-2 or equal

and Approved Equivalent

CAT6A RJ45 Connectors

Video Recorder

32 Channel IP Network Video Recorder RACK MOUNT as

described in the particular specifications of this document

as Wisenet or equal and approved equivalent

8TB SATA HDD (compatible with NVR)

IP Surveillance Central Management software for viewing

and recording live video of premises

LCD LED panel display 50”,4K Ultra HD Resolution, 2*

HDMI input, Component video input, composite video input,

S-video input, VGA input,VGA output and composite video

output as LG or equal and approved equivalent

10m HDMI-HDMI High Speed Cable, 4K Resolution

Support, Audio Return Channel

Allow for system configuration

No.

No.

LM

No.

No.

No.

No

No

No.

No

No.

No.

Lot.

No

No

item

10

1

550

1

2

1

29

3

3

29

1

6

1

1

1

1

TOTAL FOR CCTV WORKS C/F to Summary Page

F-15

BILL NO. 2: SCHEDULE 7: ACCESS CONTROL SYSTEM


7.01

7.02

7.03

7.04

7.05

7.06

7.07

7.08

7.09

7.10

Supply, Install, Test and commission the following: BS EN

60839-11-1:2013

CONTROL PANEL (IP 30)

IP. 4 door control panel, equipped with four independent

interfaces for RS-485 type readers,Standard 2 GB compact

flash,LCD display for displaying information, Self-controlling

send and receive switching, 8 input and 8 output complete

with mounting accessories and power supply as described

in particular specifications as Bosch or equal and approved

equivalent.

CARD READERS

3-Factor (Finger print and card reader with key pad, Key

pad display)/2-factor( Finger print+Card Reader), 13.56MHz

transmission frequency complete with power supply,

installation accessories, and compatible with above

controller as described in particular specification or equal

and approved equivalent.

i) 2-factor as HID

ii)3-factor as HID

An Electromagnetic Lock of 1200lbs Force complete with

installation accessories & power supply aas described in

particular specification or equal and approved equivalent.

i) Single Narrow Line Magnetic Lock as SDC Cat No.

350V

Electric strike Complete with lockset,Field selectable

failsafe/failsecure. Field selectable at 12VAC/DC or at

24VAC/DC. SPDT Latch Position Status, SPDT Keeper

Closed and Deadlocked/Unlocked Status, Finish: D - 606

Dull Brass. As SDC or equal and approved equivalent.

A "PUSH TO EXIT" Switch ( “PUSH to EXIT” sign complies

with NFPA requirements), Integrated 12/24VDC 1-60 sec.

Timer, 2" High Button, Green, Illuminated Lens, DPDT, 2

Amp, Narrow Faceplate, Stainless Steel as SDC or equal

and approved equivalent.

ISO/IEC 15693 Proximity Cards printed and customized

|(Transmission frequency: 13.56MHz) as HID or equal and

approved equivalent.

Vandal resistant Override key switch for 1-3/4" frames.

Features include a 1/4" Aluminum faceplate with key

cylinder recess and security screws and anti-tamper plugs

with two switches, One Tri-Color LED; Red, Green and

Amber as SDC or equal and approved equivalent

Access control software module as described in particular

specification with all licences required as Bosch APE or


Allow for system integration and configuration to client’s

requirements.

Allow for proximity card equipment printer (Printed cards

should be compatible with the card readers)

7

56

28

0

28

200

1

1

1

1

No.

No.

No.

No.

No.

No.

No.

No.

No.

Item.

No.

Sub-total C/F to Next Page

F-16


7.11

7.12

7.13

Supply, Install, Test and commission the following: BS EN

60839-11-1:2013

Balance brought forward from previous page

ACCESS CONTROL POWER SUPPLY

Access control Power supply module with necessary lead

acid batteries to support a 12 hours runtime for the access

control system as described in particular specification as

SECO-LARM or equal and approved equivalent.

WORKSTATION

Specifications:- Processor: Intel (R) Xenon (R) E3-1220 v5

(4 cores, 8 Mb Cache, 3.00 GHz)Memory: 24 GB DDR3-

1600,

Internal Storage: 2 x 1 TB 7.2K RPM

Graphics Card: Nvidia(R) Quadro(R) K1200

DVD: DVD RW Drive, LAN: Dual Port Gigabit Ethernet,

Chassis: Tower

Monitor: 24 inch or large with minimum display resolution of

2560 x 1440

Operating System: Windows, Peripherals: Keyboard,

Optical Mouse,Warranty: 03 Years

Access Control enclosure as Bosch C enclosure or equal

and Approved equivalent

7

1

7

No.

No.

No.

Access Control Sub-total C/F to Summary Page

F-17

SCHEDULE NO. 8: PROJECT MANAGER'S STATIONERY

Item Description Qty Unit Rate Amount (KShs)

8.01

8.02

8.03

8.04

8.05

8.06

8.07

8.08

8.09

Laptop Computer Intel corei7 processor /3.6GHz Quad-

core/8GB System RAM/750GB HDD/DVD RW/ win10/17"

Screen/carry case as HpZbook G4 series

Photocopying Papers size A4 80g/cm2 white

Photocopying Papers size A3,80g/cm2 white

HP Laserjet Printer cartridge Q7553A

A4 size translucent PVC covers as KATKO or approved

equivalent, 100 sheets blue in colour and 0.2mm thick

A4 size Embossed covers as KATKO or approved

equivalent, 100 sheets blue in colour

22mm diameter spiral binders black in colour

1 Terabyte portable external hard disc as Hp/

Transcend/Toshiba

Fluke Networks MS-POE MicroScanner Copper Cable

Verifier and PoE tester

1

20

5

5

5

4

4

1

1

No.

Ream

Ream

No.

Pkts

Pkts

Roll

No.

No.

Total for Project Manager's Stationery C/F to Price Summary Page

F-18

SCHEDULE 9: PC AND PROVISIONAL SUMS

Item Description

Qty

Unit

Rate

Amount (KShs)

9.10

9.02

9.03

9.04

Allow for training levy for technical staff of MOPW

Allow for taxes, profit, and attendance on item above

Allow a Contigency Sum to be expended at the discretion of

the Project Manager

Training of 2No user personnels on the operation of the

system

1

1

200,000

1,000,000

Total for carried forward to price summary page

F-19

SUMMARY PAGE

Item Description Amount

1

2

3

4

5

6

7

8

9

10

Subtotal for Bill No 1. – Sub-total for Sub-Contract Preliminaries

Schedule 1: SUB TOTAL FOR GROUND FLOOR STRUCTURED CABLING WORKS

Schedule 2: SUB TOTAL FOR FIRST FLOOR STRUCTURED CABLING WORKS

Schedule 3: SUB TOTAL FOR SECOND FLOOR STRUCTURED CABLING WORKS

Schedule 4: SUB TOTAL FOR THIRD FLOOR STRUCTURED CABLING WORKS

Schedule 5: SUB TOTAL FOR IP PABX & TELEPHONE EQUIPMENT INSTALLATION

WORKS

Schedule 6: SUB TOTAL FOR CCTV INSTALLATION WORKS

Schedule 7: SUB TOTAL FOR ACCESS CONTROL INSTALLATION WORKS

Schedule 8: SUB TOTAL FOR PROJECT MANAGER'S STATIONERY

Schedule 9: SUB TOTAL FOR PC AND PROVISIONAL SUMS

TOTAL FOR STRUCTURED CABLING C/F to Main Works Grand Summary Page

Amount of tender in words: KenyaShillings……………………………………………………………………………………..

Kenya Shillings…………………………………………………………………………………………….............................

..........................................................................................................................................................................

Tenderers Signature and

Stamp………………………………………………………………………………………………..

Address………………………………………………………………………………………………………

………………………

Date……………………………………………………………………………………………………………

………………..

Witness: Name and Signature…………………………………………………………………………………………………

Address………………………………………………………………………………………………………………………………

Date ……………………………………………………………………………………………………………..

F/20

SECTION G

TECHNICAL SCHEDULE

OF

ITEMS TO BE SUPPLIED

TECHNICAL SCHEDULE

The technical schedule shall be submitted by tenderers to facilitate and enable the

Project

Manager to evaluate the tenders, especially where the tenderer intends to supply

or has based his

tender sum on equipment which differs in manufacture, type or performance

from the

specifications indicated by the Project Manager.

Any tender without this shall be disqualified.

G/1

TECHNICAL SCHEDULE OF ITEMS TO BE SUPPLIED

(To be completed by Tenderer)

ITEM

DESCRIPTION

TYPE/MAKE/MODEL

COUNTRY OF

ORIGIN

1.0 Core switch

2.0 Edge switch

3.0 CAT 6 cables

4.0 Patch panels

5.0 CCTV Cameras

6.0 Fiber optic cable

7.0 Network Video recorder

8.0 TV Monitor

9.0 UPSs

10.0 Data Cabinets

11.0 IP PBX System

12.0 IP Telephones

13.0 Proximity Card Readers

14.0 Access Control Server

Detailed manufacturer’s Brochures detailing Technical Literature and specifications

on the above items MUST be attached and Items to be supplied highlighted

(Model and Make)

G/2

SECTION H

STANDARD FORMS

CONTENTS OF SECTION H

TITLE PAGE

1. Key Personnel H/1

2. Schedule of Contracts completed

in the last five (5) years H/2

3. Schedule of on-going projects H/3

4. Contractor’s Equipment H/4

5. Details of Litigation or Arbitration

Proceedings H/5

NOTE:

1.0 Tenderers must duly fill these Standard Forms as a mandatory requirement as they will form

part the evaluation criteria.

KEY PERSONNEL

Qualifications and experience of key personnel proposed for administration and execution of

the Contract.

POSITION

NAME

HIGHEST

QUALIFICATION

(Attach proof)

YEARS OF

EXPERIENCE

(GENERAL)

YEARS OF

EXPERIENCE IN

PROPOSED

POSITION

1.

2.

3.

4.

5.

6.

7.

I certify that the above information is correct.

…………………….. ………………… …………………

Title Signature Date

H/1

CONTRACTS COMPLETED IN THE LAST FIVE (5) YEARS

Work performed on works of a similar nature, complexity and volume over the last 5 years.

PROJECT NAME

NAME OF CLIENT

TYPE OF WORK

AND YEAR OF

COMPLETION

VALUE OF

CONTRACT

(KSHS.)

I certify that the above works were successfully carried out and completed by ourselves.

………………………. …………………… ……………….


H/2

SCHEDULE OF ON-GOING PROJECTS

Details of on-going or committed projects, including expected completion date.

PROJECT NAME NAME OF CLIENT

CONTRACT

SUM

%

COMPLETE

COMPLETION

DATE

I certify that the above works are currently being carried out by ourselves.

…………………. …….………… ………………….


H/3

SCHEDULE OF MAJOR ITEMS OF CONTRACTOR’S EQUIPMENT PROPOSED FOR

CARRYING OUT THE WORKS

ITEM OF

EQUIPMENT

DESCRIPTION, MAKE

AND AGE (Years)

CONDITION (New,

good, poor) and

number available

OWNED, LEASED

(From whom?), or

to be purchased

(From whom?)

H/4

DETAILS OF LITIGATION OR ARBITRATION PROCEEDINGS IN WHICH THE TENDERER HAS

BEEN INVOLVED AS ONE OF THE PARTIES IN THE LAST 5 YEARS

1. …………………………………………………………………………………………………

2. …………………………………………………………………………………………………

3. …………………………………………………………………………………………………

4. …………………………………………………………………………………………………

5. …………………………………………………………………………………………………

6. …………………………………………………………………………………………………

7. …………………………………………………………………………………………………

8. …………………………………………………………………………………………………

9. …………………………………………………………………………………………………

10. …………………………………………………………………………………………………

H/5

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