Website WorkshopWebsite Workshop

Purpose:Purpose: To acquaint the Chapters of our District with To acquaint the Chapters of our District with

basic web site information.basic web site information. To provide the process for entering info on the To provide the process for entering info on the

AHEPA District 3 website for the purpose of AHEPA District 3 website for the purpose of creating a chapter web site.creating a chapter web site.

1.1. What is a web site?What is a web site?A.A. Basically, A web site is a collection of web Basically, A web site is a collection of web

pages, images, videos or other digital files pages, images, videos or other digital files that is hosted on one or more web that is hosted on one or more web serversservers, , usually accessible via the Internet.usually accessible via the Internet.1)1) A server is a computer that manages and shares A server is a computer that manages and shares

web based applications accessible anytime from web based applications accessible anytime from any computer connected to the Internet. any computer connected to the Internet. Connection to servers can be via phone lines, Connection to servers can be via phone lines, cable, satellite or even wireless.cable, satellite or even wireless.

2)2) All publicly accessible websites collectively make All publicly accessible websites collectively make up what we call the "World Wide Web".up what we call the "World Wide Web".

2.2. How does one acquire their own web How does one acquire their own web site?site?

A.A. An individual will take the responsibility to An individual will take the responsibility to create and update a web site create and update a web site 1)1) An organization or company will assign an person An organization or company will assign an person

to act on their behalf .to act on their behalf .

B.B. This person (web master) selects a web This person (web master) selects a web provider – a company that provides hard provider – a company that provides hard drive space on a server– for web production.drive space on a server– for web production.

3.3. Points to consider when selecting a web Points to consider when selecting a web provider.provider.

A.A. Most web providers offer many features. In order to decide Most web providers offer many features. In order to decide on which provider to use, several options need to be on which provider to use, several options need to be considered:considered:

1)1) Cost & affordability?Cost & affordability?2)2) Low Server down time (Are they dependable)?Low Server down time (Are they dependable)?3)3) Have 24/7 tech support?Have 24/7 tech support?4)4) Additional Additional domain namesdomain names available? available?5)5) Large number of E-mail accounts for your group?Large number of E-mail accounts for your group?6)6) Credit card convenience to sell your items?Credit card convenience to sell your items?7)7) Foreign language conversion?Foreign language conversion?8)8) Video, music, file availability?Video, music, file availability?9)9) On-Line form completion?On-Line form completion?10)10) Chat and Q & A forums (PHP).Chat and Q & A forums (PHP).11)11) Visitor tracking?Visitor tracking?12)12) Search engine availability?Search engine availability?13)13) There are many others.There are many others.

4.4. Deciding on a name.Deciding on a name.

B.B. The web master can select any name for The web master can select any name for his web site as long as no one else has his web site as long as no one else has that name .that name .

C.C. The web provider will issue a The web provider will issue a domain domain namename upon checking to see that that name upon checking to see that that name is available. is available. 1)1) The cost often varies with available featuresThe cost often varies with available features

D.D. Once all these are accomplished the Log in Once all these are accomplished the Log in Name and Password will be issued and the Name and Password will be issued and the web site can be created.web site can be created.

.com.com

.org.org

.net .net

.biz.biz

.info.info

.us.us

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5.5. How does one produce a web site?How does one produce a web site?A.A. You need to be able to access the web You need to be able to access the web

provider’s or host’s server.provider’s or host’s server.

1)1) A program is generally used to create a site.A program is generally used to create a site.

a.a. Examples: MS FrontPage, Dreamweaver, Examples: MS FrontPage, Dreamweaver, and a host of others.and a host of others.

b.b. Some web sites have built in programs Some web sites have built in programs with templates to make it easy for anyone with templates to make it easy for anyone to create a site.to create a site.

B.B. Once a design is decided on, the web master will Once a design is decided on, the web master will create this on his PC and when completed will create this on his PC and when completed will publish it on the host server.publish it on the host server.

C.C. It is his responsibility to update the site as It is his responsibility to update the site as information changes. information changes.

6.6. How does one access a web site?How does one access a web site?

A.A. When we turn on our computer and click the icon When we turn on our computer and click the icon of the internet program (or type in an address) of the internet program (or type in an address) we tell that program we want to access a certain we tell that program we want to access a certain site. So it sends a signal to the server requesting site. So it sends a signal to the server requesting the address of that site. the address of that site.

B.B. A link is established and the sever responds by A link is established and the sever responds by sending a packet of information to that computer.sending a packet of information to that computer.

Server Your computerServer Your computer

7.7. Accessing the District web site.Accessing the District web site.

A.A. After loading the internet access program, we type After loading the internet access program, we type in the site address. in the site address.

The address is “www.district3ahepa.com” The address is “www.district3ahepa.com”

7.7. Accessing the District web site. (cont’d)Accessing the District web site. (cont’d)

8.8. Chapters on our District web site.Chapters on our District web site.

A.A. All active Chapters of our District presently All active Chapters of our District presently have web have web pagespages..

B.B. What this means is we have created a What this means is we have created a page for each chapter which includes all page for each chapter which includes all the Chapter Officers, place of meetings, the Chapter Officers, place of meetings, and functions they hold every year.and functions they hold every year.

B.B. While all Chapters have web pages, While all Chapters have web pages, not all Chapters have web sites. not all Chapters have web sites.

1)1) What’s the difference?What’s the difference?

a.a. A web page is a single page of information A web page is a single page of information that is part of another site and cannot that is part of another site and cannot stand alone. There is not normally enough stand alone. There is not normally enough info there to let someone know what info there to let someone know what exactly that site is about.exactly that site is about.

b.b. A web site is an internet site which can A web site is an internet site which can stand on its own, it usually has multiple stand on its own, it usually has multiple pages though it may be linked to a Main pages though it may be linked to a Main site such as the District site.site such as the District site.

8.8. Chapters on our District web site (cont’d)Chapters on our District web site (cont’d)

9.9. Why, should a chapter have a web site?Why, should a chapter have a web site? A.A. To establish a presence.To establish a presence.

B.B. To advertise upcoming events.To advertise upcoming events.

C.C. To share information concerning the Chapter.To share information concerning the Chapter.

1)1) Provide information and contact numbers 24/7.Provide information and contact numbers 24/7.

D.D. To show how a chapter is progressing.To show how a chapter is progressing.

1)1) To help others benefit from whatever methods To help others benefit from whatever methods they are using.they are using.a.a. To learn from their successes (or failures).To learn from their successes (or failures).

E.E. To provide answers to questions.To provide answers to questions.

F.F. To reduce printing and mailing costs.To reduce printing and mailing costs.

G.G. A hundred other reasons.A hundred other reasons.

9.9. Why, should a chapter have a web site Why, should a chapter have a web site

(cont’d)?(cont’d)? A.A. The District wants every Chapter to have The District wants every Chapter to have

their own a web site. We want to make their own a web site. We want to make this process easy.this process easy.

B.B. To do so we have made a way by which To do so we have made a way by which someone representing their chapter can someone representing their chapter can go on line and submit information which go on line and submit information which will be used to set up their site.will be used to set up their site.

C.C. Chapters are not required to have a web Chapters are not required to have a web site as part of the District site.site as part of the District site.

1)1) They do have the freedom to create their own They do have the freedom to create their own web site outside of the District if so desired.web site outside of the District if so desired.

2)2) Chapters #30 and #286 are examples of this.Chapters #30 and #286 are examples of this.

10.10. Example of the Worthington Chapter #30 Example of the Worthington Chapter #30 web site.web site.

11.11. How does a chapter submit information for How does a chapter submit information for their web site?their web site?A.A. Access the District web site main pageAccess the District web site main page

1.1. Click the “Chapters in District” optionClick the “Chapters in District” option

11.11. How does a chapter submit information for How does a chapter submit information for their web site? (cont’d)their web site? (cont’d)B.B. On the ‘District #3 Chapters’ Page, click the On the ‘District #3 Chapters’ Page, click the

“Information Submission” Button“Information Submission” Button

11.11. How does a chapter submit information for How does a chapter submit information for their web site? (cont’d)their web site? (cont’d)C.C. On the ‘Info and Web submission’ Page, you On the ‘Info and Web submission’ Page, you

will enter the information on Chapter officers, will enter the information on Chapter officers, Activities and such.Activities and such.

11.11. How does a chapter submit information for How does a chapter submit information for their web site? (cont’d)their web site? (cont’d)D.D. You also have the option of selecting You also have the option of selecting

the format of the web site you prefer.the format of the web site you prefer.

• If you click the If you click the address on that page address on that page “www.oswd.com” “www.oswd.com” it will direct you to a site it will direct you to a site that has hundreds of that has hundreds of free templates for youfree templates for youto select from.to select from.(OSWG: Open Source Web Design).(OSWG: Open Source Web Design).

11.11. How does a chapter submit How does a chapter submit information for their web site? (cont’d)information for their web site? (cont’d)E.E. Here is the Open Source Web Design Page:Here is the Open Source Web Design Page:

• You can look at allYou can look at allthe templates the templates available and available and select the one select the one that you prefer.that you prefer.

• Make a note of theMake a note of thename of that name of that template. template.

12.12. How does a chapter submit How does a chapter submit information for their web site? (cont’d)information for their web site? (cont’d)

G.G. Now once this info is submitted, the District Now once this info is submitted, the District Web Administrator will construct the site for Web Administrator will construct the site for you.you.

H.H. It is possible for any chapter to update their It is possible for any chapter to update their own site if they feel they have someone with own site if they feel they have someone with the ability and desire to do so.the ability and desire to do so.

1) To do this, the chapter IT person will 1) To do this, the chapter IT person will receive the info (Name & Pass-word) receive the info (Name & Pass-word) needed to access the site.needed to access the site.

2) The District web master can provide 2) The District web master can provide answers to anyone interested in answers to anyone interested in attempting this.attempting this.

13.13. Task at hand…Task at hand… To create an actual web site for one of To create an actual web site for one of

the chapters attending the workshop.the chapters attending the workshop.