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TEAM LEADER INFORMATION PACKET 8 TH WALK TO END HOMELESSNESS EVENT APRIL 8, 2017 For help contact Family Promise 508-318-4820 email: [email protected]
TEAM LEADER INFORMATION PACKET8TH WALK TO END HOMELESSNESS EVENT
APRIL 8, 2017
For help contact Family Promise 508-318-4820 email: [email protected]
TABLE OF CONTENTS
WELCOME AND THANK YOU!.....................................................................3DAY OF EVENT DETAILS...........................................................................4Schedule.......................................................................................................................... 4Registration and Fees......................................................................................................4Incentive Rewards...........................................................................................................5VIP Walkers Raffle............................................................................................................5Awards............................................................................................................................. 5Registering your Team....................................................................................................6KEYS TO SUCCESSFUL TEAMS....................................................................7Build Your Team..............................................................................................................7Set Your Goals (Team and Individual)..............................................................................8Show Your Enthusiasm....................................................................................................8Spread the Word..............................................................................................................9Make the Ask...................................................................................................................9Host a Fundraiser..........................................................................................................10REACHING YOUR FUNDRAISING GOAL IS SIMPLE...........................................11CAN’T WALK BUT YOU STILL WANT TO RAISE FUNDS?..................................12TEAM FUNDRAISING IDEAS......................................................................13Script for Announcement to workplace, worship place or other organizations...................................................................................................................................... 14Text, Email or Letter to Recruit Team Members............................................................14Script for Follow-up Emails and Letters.........................................................................15
For help contact Family Promise 508-318-4820 email: [email protected]
WELCOME AND THANK YOU!Thank you for stepping up and participating in the 8th Walk To End Homelessness event in Natick. We appreciate your willingness to serve and applaud your leadership.This packet includes a variety of information – registration details, fundraising tips, and team-building insights. We hope you find it useful. Please do not hesitate to contact us at Family Promise Metrowest if you encounter problems or have questions. You can reach us at 508-318-4820 or by email at [email protected].
For help contact Family Promise 508-318-4820 email: [email protected]
DAY OF EVENT DETAILS The walk is approximately 3 miles – from Natick Community Senior Center to the Natick High School and back to the Community Center
SCHEDULE
Date: April 8, 2017Location: Natick Community Senior Center
8.00 a.m. Registration opens8:45 a.m. Welcome8:50 a.m. Warm-Ups9.00 a.m. Start10:15 a.m. Awards and Wrap Up
REGISTRATION AND FEES
Ages 18 and above = $20Ages 5 – 17 = $10Ages 4 and younger = free (no t-shirt)If you have already registered online, simply report to the CHECK IN table inside the Community Center to pick up any incentive prizes you are eligible to receive.If you are registering on the day of the event, report to the REGISTRATION table with your completed registration form. If you’re turning in any cash or check donations, bring your registration form and collected donations with you to the Community Center the day of the eventReport to the DONATIONS table and turn in your materials before the Welcome.
For help contact Family Promise 508-318-4820 email: [email protected]
INCENTIVE REWARDS
Jump Start Club – The first 400 people to register to walk will receive a T-Shirt.500 Club – The first 100 people who raise $500 will receive an embroidered Charles River Apparel wind and water resistant Pack and Go Pullover. In order to receive the Pullover all funds must be received by March 31st before 5 pm online or at the Family Promise Day Center, 13 Common Street, Natick. Sponsored by Charles River Apparel.
VIP WALKERS RAFFLE
Raise $100 and you’ll qualify as a VIP walker. For every $100 you raise, one (1) raffle ticket will be entered into exclusive raffles. For example;
2 tickets to a Red Sox game Signed Red Sox Baseball
To qualify for the raffles, all donations must be registered online or delivered to the Family Promise Day Center at 13 Community Center Street, Natick, by Friday, April 7, 5:00 p.m. You will receive an email Friday April 7th with your assigned raffle ticket numbers. We will also have a print out of your assigned ticket numbers at the Family Promise Information Booth.
AWARDS
Highest Individual Fundraiser Highest Fundraising Team Highest Fundraising Youth Group
For help contact Family Promise 508-318-4820 email: [email protected]
REGISTERING YOUR TEAM
Go to www. http://walk.familypromisemetrowest.org and click on REGISTER.
The web site will ask you to complete your Personal Information and your Team Information. Once your account is set up you can invite participants and manage your team.
On the MY ACCOUNT page you can customize your team page, add pictures and check donations. Click on all the tabs in My Account for more things you can do to help make your team successful!
For help call Family Promise 508-318-4820Or email [email protected]
For help contact Family Promise 508-318-4820 email: [email protected]
KEYS TO SUCCESSFUL TEAMS
Be creative, have fun, and ask everyone you meet to support your effort. Whatever approach you take, the key is to get started early!
BUILD YOUR TEAM Recruit as many people for your team as you can.
Do you know someone who likes to walk or is a fitness fanatic? Encourage friends, colleagues, neighbors and family to join your team. Emphasize that the 8th Walk To End Homelessness event is an opportunity for them to make a difference in their community.
Engage people with various connections. They can open doors to new donors and more team members.
Register online. As a team captain you can create a personalized web page to set team goals, recruit and communicate with your team and track your donations and pledges. Friends, family, and business associates are able to sponsor you online in a secure process, where they will receive an instant tax receipt and see their contribution applied to your team’s goal. Visit http://walk.familypromisemetrowest.org to get started today.
For help contact Family Promise 508-318-4820 email: [email protected]
SET YOUR GOALS (TEAM AND INDIVIDUAL) Set fundraising goals for the team. Make it
challenging but realistic. A large but attainable goal will help your walkers feel proud and motivated.
Increase last year’s amount. What did you raise last year? Set this year’s goal 10% higher.
Work with your team to set individual goals. Many people start at $100.
Lead by example. Share with your team members what your personal goal will be; this will help encourage others to reach for the stars.
Announce your team goal so that everyone knows the amount you are working towards.
SHOW YOUR ENTHUSIASM Show your commitment and encourage others to give. Share stories about why you and your group are
supporting Family Promise Metrowest. Do you have a story to share from your experience of volunteering with Family Promise Metrowest?
Make team t-shirts, posters, flyers, hats, bandanas and more. If you would like to purchase/order from our Walk to End Homelessness T Shirt supplier please contact Steven Baillargeon from Graphic Connections in Sudbury, MA. Phone 978-443-5555 or [email protected].
Motivate and encourage your team by communicating regularly.
Promote your team’s work. Share your story with your community paper, write an article in your corporate or place of worship newsletter, or hang flyers at local community organizations and stores.
Share information about Family Promise Metrowest and the 8th Walk To End Homelessness Event. What motivates you? It could motivate others!
Track the progress of individuals and your team, and let everyone know how they are doing.
For help contact Family Promise 508-318-4820 email: [email protected]
SPREAD THE WORD Host a kick-off event at a local restaurant. Create your team’s web page on
http://walk.familypromisemetrowest.org and help your team members create their personal web pages.
Utilize the talents of everyone you know. Who’s good at making posters? Who’s good at writing a letter? Who’s the best person to make phone calls?
Draft a letter for your manager to sign, inviting everyone to join together, or obtain permission to send an email on his or her behalf.
Use your personal web page or Facebook Page, Twitter, Snap Chat, Instagram etc. to send e-mails asking for support.
Add your Walk information to the signature of your emails and faxes.
MAKE THE ASK Ask your friends, family, neighbors, colleagues, etc. You’ll
be surprised how many people will ask what they can do to help. People want to help others just as you do.
Request your sponsors to donate rather than pledge. This eliminates the task of collecting pledges after the event.
Write a letter to your vendors, friends, associates, etc., asking them to sponsor you. You can find a sample letter in this kit.
Carry a sponsor form with you wherever you go. You can download a sponsor form from the link located on the FAQ’s page on our Walk Away Homelessness website.
Research if companies honor matching gifts to make twice the impact! Make sure to get the company’s matching gift form to fill out, and deliver it with your donation.
Follow-up with your “asks.” Don’t be afraid to ask again – just ask with a smile.
For help contact Family Promise 508-318-4820 email: [email protected]
HOST A FUNDRAISER See more suggestions in the sections on Team Fundraising.
Organize a fundraiser to generate excitement while raising money for a good cause.
Promote your fundraiser. The more people who know about it, the more successful it will be.
Approach a local business to host a fundraiser to support your efforts. Will your hairdresser host a cut-a-thon for you? Will your favorite waiter or waitress donate their tips to you one night? Will your favorite hangout host a Family Promise Metrowest Night and donate the cover charge to you?
For help contact Family Promise 508-318-4820 email: [email protected]
REACHING YOUR FUNDRAISING GOAL IS SIMPLE Follow this technique to help get you to your goal:
Sponsor yourself for $25 $25Ask 3 family members to sponsor you for $20 each
$60
Ask 3 friends for $5 each $15Ask 2 businesses you frequent for $50 each $100Total raised
$200
For help contact Family Promise 508-318-4820 email: [email protected]
CAN’T WALK BUT YOU STILL WANT TO RAISE FUNDS? Here's what you can do:Be a virtual walker or create a virtual team. Using this feature will enable you to create an "ask" to all your friends and family thus allowing them to make a donation to support you and your cause. By creating a team you can extend your reach by inviting friends to reach out to their friends. Go to http://walk.familypromisemetrowest.org/default.asp and Click on the Virtual Team tab. This is a great way to support and spread the word about Family Promise Metrowest!
For help contact Family Promise 508-318-4820 email: [email protected]
TEAM FUNDRAISING IDEAS
Here are a few ideas about how you and your team can raise money for the Walk to End Homelessness Event.
Have a food sale – Breakfast foods, lunch, baked goods, soft pretzels, and snacks are always a good way to raise money.
Fill a jar full of candy or another kind of display and have people guess the amount of contents or weight for $1 or $5 per guess – the winner gets the jar.
Host an auction – Ask for donations of unique items, then display the items at the auction and have your friends, family, and neighbors bid on them.
Host a yard sale – Do you have items cluttering up your home? Ask everyone to gather their items, put up signs, and get rid of those extra items, all while raising money for Family Promise.
Dine Out for Family Promise Metrowest – Ask a restaurant you frequent to donate a portion of their proceeds one day, or create a special Family Promise Metrowest item on their menu.
Cut-a-thon – Ask your hairdresser to donate $5-$10 per haircut.
Host a 50-50 – Have everyone donate $10 and give them a raffle ticket. At the end of the night pull a winner – they get half the money and you get the other. (Raffle license may be required)
Host a dinner party and have everyone bring a donation in lieu of a hostess gift.
Host a book/movie/game sale – Gather gently used books, movies and games and re-sell them for $2-3 each
Save your change – Put your spare change in a jar and watch it grow.
Make arts and crafts and sell them to family and friends. Re-gifting Party – get guests to bring unused gifts to sell. Host a Talent Show – Hold an organization wide talent
show to raise money. Set a fee for attending that will be donated after the show.
For help contact Family Promise 508-318-4820 email: [email protected]
SCRIPT FOR ANNOUNCEMENT TO WORKPLACE, WORSHIP PLACE OR OTHER ORGANIZATIONS
Good morning/afternoon, I’m _______ and this is ________ and we are the (your team’s name) leaders forming a team to Walk To End Homelessness. Our team will participate in this walk on Saturday, April 8th from 8:00 a.m. to 10:30 a.m. at the Natick Community Senior Center. We will be one of many organizations forming teams. With your help we can become an award winning team. Family Promise Metrowest is an organization that helps homeless families transition to a home of their own. Family Promise’s goal is to keep the family together while offering stability and support to families with children. The average age of a child helped by Family Promise Metrowest is 6 years old. It will be a really fun day at the Natick Community Senior Center, walking to the high school and back (about 3 miles). They’re going to have a DJ, games, and prize drawings and it’s all to support a really great cause, so please contact us (your names) to join our team. Thanks!
TEXT, EMAIL OR LETTER TO RECRUIT TEAM MEMBERS
I am writing to ask you to join the (name of team) Walk To End Homelessness Team on April 8, 2017 from 8:00 a.m. to 10:30 a.m. at the Natick Community Senior Center. There will be a DJ, drinks and food, games and prizes and other fun activities.Family Promise Metrowest (FPM) is a cooperative, interfaith partnership offering hope to homeless families with children through safe transitional shelter, meals, and supportive case management as they seek permanent housing. The average age of a homeless child served by Family Promise is 6 years old.To join our team, please go to http://walk.familypromisemetrowest.org and search for (our team’s name), then register. If you need help with registration or any other part of the process please contact me. Your participation will help families and children who are homeless to have a home of their own. Thank you. (Your name and any contact information you want to share with your team.)
For help contact Family Promise 508-318-4820 email: [email protected]
SCRIPT FOR FOLLOW-UP EMAILS AND LETTERS
Team Name ____________________________________________I am writing again to encourage you to join our team to walk to end homelessness on April 8th from 8:00 to 10:30 a.m. at the Natick Community Senior Center. The walk is about 3 miles (to the high school and back), and your participation would mean a lot to me and to the families you will be helping.Did you know:
Family Promise gets no government funding. It relies on donations from people like us.
The average age of a homeless child served by Family Promise Metrowest is 6 years old.
Most homeless shelters separate fathers and boys over 12 from the rest of their family. Family Promise Metrowest keeps families together.
25% of homeless people are children under the age of 18. Children experiencing homelessness are sick 4 times
more often than other children. A family of 4 grossing more than $2,114 per month is NOT
eligible for state shelter assistance.Please come and walk and join in the fun. There will be a DJ, drinks and food, games and prizes and other fun activities.To join our team please go to: http://walk.familypromisemetrowest.org and search for (our team’s name), then register. If you need help with registration or any other part of the process, please contact me. Your participation will help families and children who are homeless to have a home of their own. Thank you.Your name and any contact information you want to share with your team.
For help contact Family Promise 508-318-4820 email: [email protected]
