Welcome to KFUPM

Rules and Regulations of Graduate Studies

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Overview at KFUPM Founded in 1963 It has 7 colleges and 17 departments It has state-of-the-art IT center, Library, infrastructure Recently, KFUPM ranked the 1st in Arab World and

the 266th over universities in the world (TimesQS) Research is supported by:

Deanship of Scientific ResearchResearch Institute Four Centers of Research ExcellenceKACST funds for faculty and graduate students

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History of Deanship of Graduate Studies

Founded in 1972 Formerly called College of Graduate Studies (CGS) Presently called Deanship of Graduate Studies (DGS) First Graduate College in Gulf Region KFUPM – the first university in Saudi Arabia to

introduce PhD Programs in Engineering KFUPM has 10 PhD and 33 MS programs in 23

deciplines

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Strategic RoadmapVision:

To enable KFUPM be a leader in the region in providing quality graduate programs in Science, Engineering and Management

Mission:To provide quality graduate programs according to the best international practices that will enhance the research environment at KFUPM and contribute to the dissemination of knowledge

Strategic Roadmap Goals:

I. Enhance the research environment at KFUPM.II. Increase knowledge dissemination.III. Improve quality and efficiency of the graduate

programs.IV. Increase quality and diversity in graduate student

body.V. Increase the efficiency of the Deanship of Graduate

Studies.

Getting Familiar with Terms and Procedures

Academic Petition Changing Degree Objective Provisional and Regular Status Pre-Graduate Program Degree Plan GPA and Warning Policy Thesis/Proposal & Committee Appointment Public Defense Readmission

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Academic Petition

Specific Form present on the website of Graduate Studies.

It can be used for: Changing status from provisional to regular. Changing status from Pre-Graduate to Graduate. Waiving GRE/TOEFL/Deficiency Courses etc. Transferring Credits from an unfinished degree at another

institution. Registering more hours than allowed. Etc..

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Flow of Academic Petition

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Student (Initiation)

Department’s Graduate Coordinator (Approval)

Dean of Graduate Studies (Final Approval)

Department Chairman (Approval)

Registrar (Proper Action)

Provisional & Regular Status

A student admitted with academic deficiencies is referred to as a PROVISIONAL STUDENT

Such academic deficiencies could be GRE, GMAT, TOEFL, Deficiency Courses, GPA in first 6 hours

Students should fulfill these deficiencies within the first semester of admission.

If not changed into Regular within first semester, students will be held from registration in the Early Registration and next semester.

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Removal of Provisional Status

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The students should use the academic petition form when they have fulfilled the academic deficiencies.

If such a petition is approved, the student will become a regular student.

Hold List

The list prepared twice every semester. Contains names of students who are still on Provisional

Status. Such students should arrange to remove the names from

the list by changing into Regular. Students failing to do so will be put on registration hold

and will not be allowed to register for the forthcoming semester.

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Pre-Graduate Program

It is a special program for students with weak achievements in their BS degrees.

However, they showed good work experience and high motivation to continue their MS degrees.

The may be granted admission as Pre-Graduate until they pass 3 graduate courses, two of which are core courses with a grade of B and above in each course.

Very strictly monitored and revised at the end of each semester.

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Degree Plan

Specific Form available on DGS website in excel format. It is a roadmap for earning a degree. Shows what a student has achieved and what is still needed

for completing the degree requirements. Prevent a student from taking unnecessary courses that

may not be approved, which could waste his time and delay his graduation processing.

Students should submit their Degree Plans in the second semester of admission at maximum.

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Change of Degree Objective

Specific Form on the website of DGS.

Can be done only once during the study at KFUPM.

Same applies for changing major – only once…

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GPA & Warning Policy Any graduate student has to maintain a minimum

GPA of 3.00. Students with GPA less than 3.00 will be placed on

an academic probation and they should eventually raise their GPA.

Their status is reviewed every semester and will be issued Warning or Sever Warning letters.

Failure to raise the GPA above 3.00 will result in dismissal from the program.

Full-Time students such as RAs and LBs are given a single chance and then dismissal will be issued

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Starting your Thesis Research

Start deciding on your thesis supervisor and initial topic as early as possible (NEVER delay it until you finish your coursework).

You might want to select some of your course projects as introduction to your thesis work.

This way, you will be ready to submit the proposal by the time you end the course work.

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Thesis/Dissertation Proposal & Committee Appointment

Thesis/Dissertation is required from all M.Sc and PhD students.

Not required from students of other degrees such as M.Engg, M.C.R.P., M.B.A, etc.

Proposal and Committee should be approved by Department and College Council and by Deanship of Graduate Studies.

All the required forms available on DGS website. Please refer to the chapter on Thesis in the Graduate

Bulletin

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Public Oral Defense of Thesis/Dissertation

A public oral defense is required from all M.Sc and PhD students as a part of their degrees.

The oral defense form has to be submitted 2 weeks before the intended date of defense.

The minimum gap between the proposal approval date and oral defense request is 3 months.

Oral defense is not allowed during the registration periods, final examinations and summer semesters.

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Readmission Specific form on the website of Graduate Studies. For the following students:

Have been inactive even for one semester. Have dropped ALL courses in a semester.

Full-time graduate students, RAs, Lecturers-B are NOT allowed to drop a semester or withdraw from ALL courses.

A student can get re-admission for 3 times at max. The form should be submitted at least 4 weeks before the

start of the intended semester to the department. For students inactive for more than 6 semesters, their cases

have to be approved by Dept., College and Graduate Councils!!!

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Important Note:

Please read the Graduate Bulletin carefully

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Important Deadlines

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Academic Issue Deadline

Readmission Application 2 weeks before new semester starts

Changing Degree Objective Form

2 months before new semester starts

Degree Plan Submission End of 2nd Semester from initial admission

Thesis Proposal Submission 3 months before intended defense date

Oral defense Request Form 2 weeks before intended defense date

Last day of defense Last day of classes

Last day for clearing pending issues to avoid HOLD

2 weeks before new semester starts

A Typical Degree Time Table for FT MSc Students

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Admission1st Semester -Register 2-3 courses

2nd Semester

-Register 2-3 courses- Submit degree plan- Select thesis advisor and preliminary thesis topic

3rd Semester

-Register 2-3 courses- Select thesis committee- Submit thesis proposal

4th Semester- Thesis defense and degree completion

A Typical Degree Time Table for PT MSc Students

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Admission1st Semester

- Register 2 courses 2nd Semester

- Register 2 courses- Submit degree plan

4th Semester

- Register 2 courses- Select thesis committee- Submit thesis proposal

5th Semester- Work on thesis

3rd Semester

- Register 2 courses- Select thesis advisor and preliminary thesis topic

6th Semester- Thesis defense and degree completion

A Typical Degree Time Table for FT PhD Students

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Admission1st Semester

- Register 2-3 courses 2nd Semester

- Register 2-3 courses- Submit degree plan

4th Semester

- Register 2-3 courses- Pass Comprehensive Exam

5th Semester- Select dissertation committee- Submit & defend dissertation proposal

6th and 7th Semesters- Work on dissertation research

3rd Semester

- Register 2-3 courses- Select dissertation topic and supervisor

8th Semester- Thesis defense and degree completion

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Common Mistakes

Being not in touch with the Department and DGS. Forgetting to do the registration confirmation at the

beginning of every semester (detailed explanation by the Registrar)

Dropping ALL courses and NOT applying for re-admission for next semester.

Students on provisional status do not read the conditions mentioned in their admission letters carefully.

Not checking the university student email (g????????@kfupm.edu.sa) regularly.

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Thank You

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Questions