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1 WALTER E. WASHINGTON CONVENTION CENTER we’re big on meetings
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WALTER E. WASHINGTONCONVENTION CENTER
WE’RE BIG ON
we’re big on
meetings
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WE’RE BIG ON
we’re big on
meetings
THE BIGGEST IMPRESSIONS THROUGH THE SMALLEST THINGS
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AND WE’RE BIG ON SMALL Hosting a small meeting in Washington, DC? Look no further than the Walter E. Washington Convention Center. We have simplified the process and streamlined the steps by providing you with a “short list” of services tailored for your next small meeting.
The Walter E. Washington Convention Center provides 77 customizable meeting rooms – accommodating groups as small as 50 people.
Conveniently located at the Mt. Vernon Square/Convention Center metro stop in the heart of downtown DC, the Convention Center is only a short walking distance from a diverse selection of restaurants, attractions and retail relaxation.
Meeting space
Catering
Audio visual
Internet & Tech
Digital Signage
Block rooms
Food&Bev
Complex vendors
Meeting space
Catering
Audio visual
Internet & Tech
Digital Signage
Block rooms
Food&Bev
Complex vendors
Meeting space
Catering
Audio visual
Internet & Tech
Digital Signage
Block rooms
Food&Bev
Complex vendors
NO REQUIRED
HOTEL ROOM BLOCKS
NO FOOD &
BEVERAGE MINIMUMS
NO COMPLEX
VENDOR RELATIONS
WE’VE MADE IT EASIER AND SIMPLER THAN EVER TO MAKE YOUR SMALL MEETING OR EVENT HAPPEN.
HOTEL
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OUR BRANDPROMISE
Planning a successful event means that you’re always managing multiple parties and tasks. Complexity is part of the game. At Events DC, we have designed a process to make your planning seamless. From our initial discussion and needs assessment meeting to our service delivery, we work to ensure that the process is as smooth as possible for you.
At Events DC, we have experience delivering events for many of the most dynamic cl ients in the world. That experience, combined with the knowledge of some of the industry’s top professionals and a unique five-star service delivery program called Strive for 5, allow Events DC to deliver unparalleled service.
While conversations around events often revolve around location, venues and services, we believe in focusing on opportunities to delight and inspire. By taking the time to focus on the details for our clients and attendees, we help ensure that everyone has an experience worth raving about.
1WE MAKE IT SEAMLESS
2WE DELIVERCUSTOMIZEDSERVICE
3WE CREATE AND INSPIRE
PRINCIPLES FOR SUCCESS
Strive for 5 is an internal and external customer service program that provides us with the opportunity to continually raise the bar of service delivered and redefine event experiences for our attendees and clients.
H RESPECTValue the relationships of our customers and colleagues
H PROFESSIONALISMHold ourselves to the highest standards of performance
H COMMUNICATIONEncourage and foster productive interactive dialogue
H TEAMWORKShowcase shared knowledge, skills, and abilities to achieve customer satisfaction
H ACCOUNTABILITYOwnership and responsibility four our commitments
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PRINCIPLES FOR SUCCESS OUR
PROCESS
CONFIRMOnce the dates are
locked in and informa-
tion is confirmed, we
initiate the contract
process.
COORDINATEAfter the details are con-
firmed, we coordinate all
key Events DC personnel
to ensure your event is
executed efficiently.
CREATE
It's showtime! You
can always expect
your Events DC team
to work tirelessly to
create and deliver an
unforgettable event.
CONNECTThe first step is all about
understanding client
needs and making sure
potential questions are
addressed.
We’ve made working with Events DC seamless. Using a streamlined process focused on open com-munication, customization and clarity, we make sure you spend less time managing the process and more time focused on your event and attendee experience.
CUSTOMIZE It's time to plan your
event! The Events
DC team works with
you to identify ad-
ditional opportunities
for customization and
innovation.
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REDEFININGSMALL
MEETINGSPACE CATERING
Includes all of your basic meeting room amenities.
Choose from a tasteful menu tailored for smaller groups.
Successful meetings are making sure that the focus isn’t just on the meeting itself – it’s about how all the pieces fit together.
READYTO GO
Meeting space
Catering
Audio visual
Internet & Tech
Digital Signage
Block rooms
Food&Bev
Complex vendors
Meeting space
Catering
Audio visual
Internet & Tech
Digital Signage
Block rooms
Food&Bev
Complex vendors
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AUDIOVISUAL
INTERNET& TECH
Provides a comprehen-sive selection from basic to cutting-edge audio visual needs.
A full service telecommunications provider for all wired or wireless needs.
DIGITALSIGNAGE
Offers a wide variety of digital displays from wall-mounted to directional signage.
CONTACTDonna [email protected]/plan
Meeting space
Catering
Audio visual
Internet & Tech
Digital Signage
Block rooms
Food&Bev
Complex vendors
Meeting space
Catering
Audio visual
Internet & Tech
Digital Signage
Block rooms
Food&Bev
Complex vendors
Meeting space
Catering
Audio visual
Internet & Tech
Digital Signage
Block rooms
Food&Bev
Complex vendors
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MEETING SPACEAMENITIESThe Walter E. Washington Convention Center has 77 customizable meeting rooms to make your next meeting amazing!
WHAT’S INCLUDED
Meeting Space RentalInitial setup of meeting room includes:
• One-time standard set-up*• Skirted head table• Water service for speaker’s platform• Podium• Microphone and house sound system• Skirted registration and literature table • Easel outside room• Skirted speaker’s riser• One VIP parking space**
* In theatre, classroom or banquet style. ** For the event planner.
Heating, Ventilation and Air ConditioningYour meeting room space is provided with the appropriate heating, ventilation and air conditioning. Each small meeting also receives controlled temperature during meeting hours at no charge.
Cleaning Services Thorough cleaning of meeting rooms, public areas, and restrooms during your event will help keep things spotless.
24-Hour Building Security Patrols of corridors and common areas are provided as part of your basic services.
Donna Thornton
202.249.3144
www.eventsdc.com/plan
CONTACT
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OUR PARTNERS
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CATERING
Centerplate|NBSE offers tailored food and beverage menus, unique culinary design and highly acclaimed retail options as the Walter E. Washington Convention Center’s exclusive caterer. Centerplate |NBSE delivers unforgettable experiences for their clients and guests.
A Capital Culinary Experience
Memorable cuisine that add an extra touch for your guests.
A creative and engaging approach to food and beverage experience.
Nigel Marshall
Email: [email protected]
Phone: 202.249.3525
www.centerplate.com
CONTACT
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Assorted Fresh Baked Cookies (DZ) $36++($48.31)
Whole Fresh Fruit (EA) $2. ++($2..68)
Assorted Brownies $36++($48.31)
Granola Bars (EA) $2. ++($2..68)
Snack Mix (lb) $24++( $32.21)
Hummus and Pita Chips (PP) $5++ ($5.37)per person
Mixed Nuts (lb) $32++($42.94)
Mini Chocolate Candy Bars (lb) $24++( $32.21) per lb
Giant Soft Pretzels (DZ) $36++($48.31)
Assorted Individual Bags of
Potato Chips & Pretzels (EA) $2++($2.68)
CAPITAL CITY CONTINENTAL BREAKFAST $22++ ($29.52)
Assorted Fruit JuicesAssorted Fresh Baked Breakfast Pastries, Muffins & Bagels Served with Butter, Preserves & Cream CheeseSliced Seasonal Fruit and BerriesFreshly Brewed Coffee, Decaffeinated Coffee and Hot Tea
Buffets
HOT DC SUNRISE BREAKFAST BUFFET $24++($32.21)(Served with the same items in Capital City Breakfast)
Thick Sliced French toast with Warm Maple Syrup,Fluffy Scrambled Eggs with Fresh Herbs and Diced Tomatoes Smoked Maple Bacon and Grilled Turkey Sausage with Sun Dried Tomato
Berry Compote and Whipped ButterSautéed Breakfast Potatoes with Sweet Onion and Basil
Break Services
À La CarteHOT AND COLD BREAKFAST ITEMSAssorted Bagels* (DZ) $36++ ($48.31)Butter or Filled Croissants (DZ) $48++ ($64.42)Served with Butter and Assorted JamsFreshly Baked Scones (DZ) $48++ ($64.42)Assorted Danish (DZ) $48++ ($64.42)Assorted Muffins* (DZ) $48++ ($64.42)Assorted Breakfast Breads (DZ) $48++ ($64.42)Assorted Cereals/Milk (EA) $3++ ($4.03)Assorted Individual Yogurts (EA) $3++ ($4.03)Croissant Sandwiches (EA) $7++ ($9.39)Egg & Cheese and Egg, Sausage & CheeseBiscuit Sandwiches (EA) $6++ ($8.05)(Egg & Cheese and Egg, Sausage & Cheese)*Can also be served as a healthy low-fat option
HOT AND COLD DRINKSBrewed Coffee, Decaf and Hot Tea (GL) $55++ ($73.81)Assorted Juices $4++ ($5.37)Orange, Apple, Grapefruit, CranberryMineral Water $3++ ($4.03)Sparkling Water $4++ ($5.37)All Natural Vitamin Waters $4++ ($5.37)Iced Tea/Lemonade (GL) $40++ ($53.68)Assorted Soft Drinks $3++ ($4.03)
BREAKFAST
Note ++ indicates applicable tax and service charges
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BOXED LUNCHES
TRADITIONAL BOX LUNCH OPTION $22++ ($29.52)
Selection of Sandwich on a Kaiser Roll
+ Turkey and Swiss Cheese + Roast Beef and Cheddar Cheese+ Ham and Swiss Cheese + Roasted Vegetable, Fresh Mozzarella and Pesto Aioli
Served with a bag of potato chips, gourmet chocolate chip cookie and soda
Options
DELICATESSEN BOX LUNCH $26++ ($34.89)
Selection of Delicatessen Sandwich
+ Smoked Turkey and Swiss Cheese on Ciabatta Bread + Roast Beef and Cheddar Cheese on Herb Focaccia Bread + Italian Deli with Ham, Cappicola, Salami and Provolone Cheese on Ciabatta Roll + Grilled Vegetables and Fresh Mozzarella on a Ciabatta Roll
Served with gourmet potato chips, pasta salad, whole fresh fruit, chocolate brownie bites and soda
GOURMET WRAP BOX LUNCH OPTION $27++ ($36.23)
Selection of Gourmet Wrap Sandwich
+ Southwest Roast Beef Wrap with Grilled Peppers + Grilled Turkey with Pesto Wrap + Grilled Vegetable Wrap
Served with gourmet potato chips, pasta salad, gourmet brownie and soda
GOURMET SALAD BOX LUNCH OPTION $27++ ($36.23)
Selection of Gourmet Salad
+ Chinese Chicken Salad with Asian Noodles and Fresh Vegetables + Grilled Chicken Caesar Salad with Grated Parmesan Cheese + Deli Style Tuna Salad, Fresh Greens, Tomato, Cucumbers + Traditional Chef’s Salad with Turkey, Ham, Swiss Cheese, Cheddar Cheese, Hard Boiled Egg, Tomatoes and Olives
Served with gourmet potato chips, pasta salad, gourmet brownie and soda
Note ++ indicates applicable tax and service changes
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COLD BUFFET MENU
DELI BLOCK PLATTER $32++ ($42.95) per person
Options
Sliced Deli Meats: Roast Beef, Turkey Breast and Virginia HamSliced Cheeses to Include Shaved Cheddar, Provolone, Havarti, and SwissRelish Tray, Condiments of Lettuce, Sliced Tomato, Sliced Pickles and Sliced Red OnionsAssorted Breads and RollsRed Bliss Potato SaladPlatter of Marinated Grilled VegetablesAn Assortment of Specialty Cookies and BrowniesFreshly Brewed Coffee, Decaffeinated Coffee, Hot or Iced Tea
WALK AROUND WRAPS$32++ ($42.95) per person
Smoked Turkey, Boursin Cheese, Spinach and Diced TomatoesVirginia Ham and Cheese WrapGrilled Vegetable Wraps with Balsamic VinaigretteCondiment Relish TrayMediterranean Pasta SaladFresh Fruit PlatterAn Assortment of Lemon Squares, Strawberry Custard Tartlets and Double Fudge BrowniesFreshly Brewed Coffee, Decaffeinated Coffee, Hot or Iced Tea
Albacore Tuna Salad, Red Onions, Celery and Italian DressingChunky White Meat Chicken Salad, Sliced Almonds, Green Grapes and Dijonaise Dressing All Served with Gourmet Mixed Greens and Romaine LettuceRed Bliss Potato SaladAssorted Breads and RollsRelish Tray, Condiments of Lettuce, Sliced Tomato, Sliced Pickles and Sliced Red OnionsAn Assortment of Chocolate Dipped Oreo Cookies, Pretzel Rods and California StrawberriesFreshly Brewed Coffee, Decaffeinated Coffee, Hot or Iced Tea
SALAD PLATTER$34++ ($45.62) per person
Note ++ indicates applicable tax and service charges
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HOT BUFFET MENU
EVENTS DC BUFFET$42++ ($56.36) per person
Options
Mesclun Salad Cherry Tomatoes, Roasted Pinenuts Served with Grape seed Vinaigrette
Rotini Pasta Salad Baby Tomatoes, Feta Cheese, Cucumber and Lite Vinaigrette
Grilled Vegetable Platter Asparagus, Red Peppers and Carrots Drizzled with Aged Balsamic
Roasted Fingerling Potatoes Provencal Herb with Garlic Black Bean Sauce, Broccoli and Red Pepper
Grilled Breast of ChickenLemon and Raisins on Toasted Couscous, Wilted Baby Spinach
Vegetarian Stuffed Eggplant Spinach, Roasted Vegetables and Ricotta Cheese
Atlantic Charred SalmonGinger and Cilantro Herb
DessertWarm Apple-Cranberry Cobbler with Toasted Oatmeal Crust
TASTE OF ASIA BUFFET$42++ ($56.36) per person
Chinois Style SaladThin Sliced Red & Green Cabbage with Soy Ginger Vinaigrette
Soba Noodle SaladSesame Dressing, Pickled Ginger, Black Sesame Seeds and Julienned Red and Yellow Peppers
Crispy Vegetable Spring Rolls Sweet & Sour Dipping Sauce and Honey Mustard Sauce
Hoisin & Ginger Roast Short RibsSteamed Jasmine Rice
Teriyaki ChickenLightly Battered, Citrus Honey Glaze and Dried Red Chilies
Steamed Jasmine Rice Stir-Fried Sugar Peas
Asian Stir Fried VegetablesSquash, Broccoli, Peppers, Carrots and Red Onion and Vegetarian Stuffed EggplantSteamed Jasmine Rice
DessertOrange Ginger Cake & Fortune Cookies
Note ++ indicates applicable tax and service charges
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RECEPTION OPTIONS
Reception Display ItemsSLICED SEASONAL FRUIT $8++ ($9.24) ppServed with Honey Yogurt Dipping Sauce
NORTHWEST REGIONAL & IMPORTED CHEESE DISPLAY $9++ (12.08) ppGarnished with Dried Fruits, Nuts and Grapes, Served with Sliced Baguettes and Assorted Crackers
FRESH MARKET VEGETABLE CRUDITÉS $6++ ($8.05) ppWith Creamy Avocado Dill Dip and Buttermilk Ranch Dip
Beef Tenderloin with Stone Ground Mustard $700++ ($939.40)Bruschetta with Goat Cheese, Black Olive Tapenade and Roasted Peppers $500++ ($671)Maryland Crab in Mini Bouchee with Spicy Herb Remoulade $700++ ($939.40)Asiago Cheese Straws $400++ ($536.80)Prosciutto Wrapped Melon $500++ ($671)Parmesan Crostini with Charred Baby Tomato, Fresh Mozzarella and Opal Basil $600++ ($805.20)Brie Canapé with Raspberry and Honey Glazed Pecans $600++ ($805.20)Artichoke Bottom with Olive, Pine Nut and Feta Cheese Relish $700++ ($939.40)Curried Chicken Tart with Pine Nuts and Italian Parsley $500++ ($671)Stuffed Grape Leaves with Roasted Vegetables and Brown Rice $500++ ($671)Toasted Pita with Curried Lamb and Chickpea Puree $700++ ($939.40)
Cold Hors d’oeuvres(per 100 pieces)
Hot Hors d’oeuvres(per 100 pieces)
Chicken Quesadilla with Jalapeno Bacon $425++ ($570.35)Pear and Brie in Phyllo $500++ ($671)Asian Chicken Satay with Thai Peanut Dipping Sauce $600++ ($805.20)Spiced Lamb with Dates and Walnuts in Fried Rice Paper $700++ ($939.40)Banana Nut Crusted Chicken Strip with Mango Mojito Salsa $600++ ($805.20)Goat Cheese and Exotic Mushroom Egg Roll $475++ ($637.45)Spanakopita $425++ ($570.35)Orange Chicken Spring Roll with Ginger and Sweet Chile $450++ ($603.90)Rosemary Chicken Brochette with Grain Mustard $600++ ($805.20)Mini Maryland Crab Cakes with Tomato Herb Aioli $700++ ($939.40)Gorgonzola Cheese Wellington with Crisp Pancetta Bacon and Walnuts $600++ ($805.20)
Premium Package
Vodka AbsolutBeefeater Gin
Bacardi Superior RumJose Cuervo Tequila
DewersBourbon Jack Daniel’s
$8.50++ ($11.41) per drink
Note ++ indicates applicable tax and service charges
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SPIRITS
Premium Package
Vodka AbsolutBeefeater Gin
Bacardi Superior RumJose Cuervo Tequila
DewersBourbon Jack Daniel’s
Cabernet Sauvignon Chardonnay
White ZinfandelMerlot
Pinot NoirPinot Grigio
Deluxe Wine$7++ ($9.39) per drink
Domestic Beer$6++($8.05) per drink
Budweiser SelectBud Light
Miller Light and/or Coors LightO’Douls Amber
$8.50++ ($11.41) per drink
Import & Specialty Beer
CoronaAmstel
HeinekenStella
Heavy SeasPort CitySt. Pauli
$6.50++($8.72) per drink
*Hosted bars charged on consumption. A bartender fee of $168.00 will be applied for a 4 hour minimum
15Note ++ indicates applicable tax and service charges
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AUDIO VISUAL
Projection Presentation Technology is the Walter E. Washington Convention Center’s in-house audio visual solutions service provider. Projection affords clients with audio visual best practices and leading edge innovation to make your next small meeting standout!
Dynamic & Innovative Technology
Enjoy a streamlined process of organizing presentations and speakers.
Ensure presentations are formatted, backed up and ready for prime time in session rooms.
Nicole Greene
202.249.3705
www.projection.com
CONTACT
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Labor Rates
Presentation TechnologyHere’s a list of most frequently requested audio visual equipmentFor more detailed information about equipment or to inquire about equipment not listed, please contact Projection.
NOTES• AV prices listed are per room/per day.• Two – six audio sources require audio mixer. More than six sources require mixing consol.• Five or more microphones require in-room audio tech.• All rentals are subject to a 5.7% sales tax. Labor charges are not subject to sales tax. • Advance payment is required for all services.
Item Rate/day
Podium Microphone $ 0.00Table Top Microphone $ 45.00Standing Microphone $ 45.00Wireless UHF Lavaliere Microphone $ 125.00Wireless UHF Hand Held Microphone $ 125.00Computer Audio Patch $ 75.00Audio Mixer (6 channel) $ 60.00Flip Chart Easel $ 35.00Flip Chart Easel - Post It Pad $ 60.00Laptop Computer - Core 13 Win7/Ofc 10 $ 200.00Wireless PC Remote Control $ 45.004500 Lumen LCD Projector $ 500.0034” AV Cart w/ AC Pwr Strip & VGA Cable $ 40.008’ x 8’ Tripod Screen $ 40.007 1/2’ x 10’ Fast Fold Screen $ 75.009’ x 12’ Fast Fold Screen $ 85.00Professional BluRay DVD Player $ 150.0032” LCD Video/Data Monitor w/ Cart $ 305.0046” LED Monitor w/ Floor Stand $ 450.00
Time Rate/hour
6am - 6pm (Monday - Friday) $ 77.506pm - Midnight (Monday - Friday) $ 116.256am - 6pm (Saturday - Sunday) $ 116.25All other times $ 155.00
Nicole Greene
202.249.3705
www.projection.com
CONTACT
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INTERNET & TECH
Smart City is the nation’s most experienced and versatile provider of technology and telecommunications services for the meeting and event industry. With more than 30 years of experience, Smart City provides simple high-speed Internet connectivity or develop complex networking and telecommunications programs.
202.249.3800
www.smartcitynetworks.com
CONTACT
State-of-the-ArtTelecommunications Services
Here’s a list of rates for wireless internet services based on the amount of users.For more detailed information or to inquire about services not listed, please contact Smart City.
15 users $697 (daily rate) $995 (full event)
30 users $1,120 $1,600
60 users $2,097 $2,995
100 users $2,800 $4,000
200 users $4,200 $6,000
500 users $7,000 $10,000
NOTES:
• Rates provided are for the number of simulta-neous devices. For most meetings, this number is normally 30% of the total attendees (e.g. 100 total attendees will use about 30 devices). • Each user operates at a bandwidth of 768k up-load/download. • A WiFi hotspot is broadcast in all leased meeting space. • Any meeting room that requires a hard-wired Eth-ernet drop to the podium for speaker presentations is a $465 daily rate or $1095 for the full event rate. • Shared Internet Connection with a non static IP address.
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Create ease for your attendees with high-speed internet connectivity.
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DIGITAL SIGNAGE
Digital Conventions is the Walter E. Washington Convention Center’s leader in providing digital signage and event communication. They offer a wide variety of digital displays with a selection of wall-mounted, over-head and digital meeting room plaques to real-time video screens, and mobile charging stations.
The Digital Meeting Package
Our Digital Meetings Package is $1650/per day and features centralized content distribution, 10 hours of production and graphic design services, system configuration and technical support.
Please contact Digital Conventions for à la carte and pricing options.
Buzz-Worthy Signage and Branding Opportunities
Delight your guests with digital meeting room directional signage or agenda details.
Dazzle your sponsors with branding opportunities.
Christina Crawford
202.249.3900
www.digitalconventions.com
CONTACT
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With small meetings in mind, Digital Conventions provides clients the ability to display meeting or sponsored content to captivate attendees and ultimately create a memorable experience.
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19 Displays Available
Video Wall
Wall-MountedDigital
SignageDisplays
Overhead Digital
Signage Displays
MeetingRoom
Plaques
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A CITYSHAKING IT UP
1 Your Next Friday Night at Table in Shaw
2Relax with retail therapyat CityCenterDC
3Sleep well at the Marriott Marquis Washington, DCnext to the Walter E. Washington Convention Center
4 Taste your way through the new restaurant corridoron 14th Street
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5 Get around town with Capital Bikesharein multiple locations across the city
6José Andrés leads new dining trendsin Penn Quarter
7Challenge yourself to go the distanceat the Events DC Nation's Triathlon
8Celebrate a spring traditionat the National Cherry Blossom Festival
9Enjoy live sports actionat the Verizon Center
Once known primarily as a city steeped in history, Washington, DC has emerged as an international destination that is hip, fun and teeming with options for adventur-ous spirits – from celebrity chefs and new dining experiences to a bustling theatre scene and a thriving nightlife.
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GODC Getting around DC has never been easier with multiple options
that are easy on your feet and on the environment.
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eventsdc.com
Donna Thornton
202.249.3144
www.eventsdc.com/plan
CONTACT
eventsdc.com
facebook.com/OfficialEventsDC facebook.com/WEWCC @ConventionsDC @DCSportsEnt
