1Your Commissary … It’s Worth the Trip!

Distribution: Speed to Distribution: Speed to MarketMarket

Round TableRound Table

Defense Commissary Defense Commissary Agency American Agency American Logistics Association Logistics Association

2 May 2012DeCA ALA Conference

Your Commissary … It’s Worth the Trip!

2

Defense Commissary Defense Commissary AgencyAgencyTime line handoutTime line handout

NEW ITEM T IME L INE FOR CONUS STORES (Hawaii & Alaska have additional shipping time)DAY # DeCA VENDOR DISTRIBUTOR

1

Sales Directorate selects and approves new item, notifies vendor and requests product lead time for new item

Receives Confirmation from Buyer

2 Buyer sends item to plan-o-gram team

Notifies distributor items being added and distributor cost

Receives notification from vendor with set up information and determines when product will arrive based on order lead time & next order cycle

3

Plan-o-gram team loads item, identifies alternatives, and creates finalized plan-o-gram with new items.

5Category Lead/Buyer approves plan-ogram and publishes revised plan-o-gram

5Buyer Receives confirmed lead time from vendor

6Buyer sends 40-15 to file maintenance with availability date

7 File Maintenance loads into DIBS

8File Maintence requests pricing from vendor to be effective on availability date

Receives request for pricing from DeCA

10 DeCA Receives pricing from vendor Sends pricing to DeCA

11

File Maintenance verifies pricing and sets up item to be allocated on 1st or 16th of month depending on roll up date

21

Buyer determines if long term product availability is issue & availabilty date must be adjusted

Vendor notifies DeCA Buyer of long term issue.

Weekly orders should have arrived, slotted and available for shipment to store. If shorted notifies vendor.

28

Buyer determines if long term product availability is issue & date must be adjusted

Vendor notifies Buyer of long term issue.

Two week order cycle should have arrived, slotted and available for shipment to store. If shorted notifies vendor.

30-37Item is posted to DeCA Add notice Distributor reports BOH or Due-in date on all new

item along with deleted item residual stock

31item allocated to store file on 1st of the month

3233343536

37

Store prints plan-o-gram and either DeCA or industry cuts item on shelf within (6) days after receipt of product at store

Vendor cuts item on shelf within five days after receipt of product at store

38

Buyer determines if long term product availability is issue & date must be adjusted

Vendor notifies DeCA Distribution of long term issue

Three week order cycle should have arrive, slotted and available for shipment to store. If shorted notifies vendor

46item allocated to store file on 16th of month

4748495051

56

Store prints plan-o-gram and either DeCA or industry cuts item on shelf within five days after receipt of product at store

Vendor cuts item on shelf within five days after receipt of product at store

Receives availability date from distributors, recaps and sends to DeCA buyer

Notifies Vendor when product will be available for stores based on item set- up in system, order cycle,

and order leadtime

Has item set up, initial order quantities finalized with vendor if applicable, and new items are scheduled to be ordered on appropriate order cycle to meet product availability date

Store orders item when product is listed on store file or consolidates all new items and orders once a week as special call number to place all new items in one area

Distributor receives order from store and ships product if available. If product is not available, DeCA is notified of reason for shortage on daily reject report

Vendor notifies DeCA Buyer and Distributor Liaison in the event of any long term problems or issues

Vendor notifies DeCA Buyer and Distributor Liaison in the event of any problems or issues, identifies corrective action

Order placed in 1-7 days for weekly orders Orders placed 1-14 days for two week order cycles Orders placed 1-21 days for three week order cycles

Distributor receives order from store and ships product if available. If product is not available, DeCA is notified of reason for shortage on daily reject report

Store orders all new items once a week, consolidate and order as special call number to place all new items together when they come in

Your Commissary … It’s Worth the Trip!

DAY # DeCA VENDOR DISTRIBUTOR

1

Sales Directorate selects and approves new item, notifies vendor and requests product lead time for new item

Receives Confirmation from Buyer

2 Buyer sends item to plan-o-gram team

Notifies distributor items being added and distributor cost

Receives notification from vendor with set up information and determines when product will arrive based on order lead time & next order cycle

3

Plan-o-gram team loads item, identifies alternatives, and creates finalized plan-o-gram with new items.

5Category Lead/Buyer approves plan-ogram and publishes revised plan-o-gram

Receives availability date from distributors, recaps and sends to DeCA buyer

Notifies Vendor when product will be available for stores based on item set- up in system, order cycle,

and order leadtime

3

Defense Commissary Defense Commissary AgencyAgencyNew Item Notification

Your Commissary … It’s Worth the Trip!

4

Defense Commissary Defense Commissary AgencyAgencyAvailability date confirmation

DAY # DeCA VENDOR DISTRIBUTOR

5Buyer Receives confirmed lead time from vendor

6Buyer sends 40-15 to file maintenance W/availability date

7 File Maintenance loads into DIBS

8File Maintence requests pricing from vendor to be effective on availability date

Receives request for pricing from DeCA

10 DeCA Receives pricing from vendor Sends pricing to DeCA

11

File Maintenance verifies pricing and sets up item to be allocated on 1st or 16th of month depending on roll up date

21

Buyer determines if long term product availability is issue & availabilty date must be adjusted

Vendor notifies DeCA Buyer of long term issue

Weekly orders should have arrived, slotted and available for shipment to store - If shorted notifies vendor

28

Buyer determines if long term product availability is issue & date must be adjusted

Vendor notifies Buyer of long term issue

Two week order cycle should have arrived, slotted and available for shipment to store - If shorted notifies vendor

Has item set up, initial order quantities finalized with vendor if applicable, and new items are scheduled to be ordered on appropriate order cycle to meet product availability date

Order placed in 1-7 days for weekly orders Orders placed 1-14 days for two week order cycles Orders placed 1-21 days for three week order cycles

Your Commissary … It’s Worth the Trip!

5

Defense Commissary Defense Commissary AgencyAgencyProcess measurement & ordering new itemsProcess measurement & ordering new items

DAY # DeCA VENDOR DISTRIBUTOR

30-37Item is posted to DeCA Add notice Distributor reports BOH or Due-in date on all

new item along with deleted item residual stock

31item allocated to store file on 1st of the month

3233343536

37

Store prints plan-o-gram and either DeCA or industry cuts item on shelf within (6) days after receipt of product at store

Vendor cuts item on shelf within six days after receipt of product at store

38

Buyer determines if long term product availability is issue & date must be adjusted

Vendor notifies DeCA Distribution of long term issue

Three week order cycle should have arrive, slotted and available for shipment to store - If shorted notifies vendor

46item allocated to store file on 16th of month

4748495051

56

Store prints plan-o-gram and either DeCA or industry cuts item on shelf within five days after receipt of product at store

Vendor cuts item on shelf within five days after receipt of product at store

Store orders item when product is listed on store file or consolidates all new items and orders once a week as special call number to place all new items in one area

Distributor receives order from store and ships product if available. If product is not available, DeCA is notified of reason for shortage on daily reject report

Vendor notifies DeCA Buyer and Distributor Liaison in the event of any long term problems or issues

Vendor notifies DeCA Buyer and Distributor Liaison in the event of any problems or issues, identifies corrective action

Distributor receives order from store and ships product if available. If product is not available, DeCA is notified of reason for shortage on daily reject report

Store orders all new items once a week, consolidate and order as special call number to place all new items together when they come in

Your Commissary … It’s Worth the Trip!

6

Defense Commissary Defense Commissary AgencyAgencyDistribution: Speed to Market Distribution: Speed to Market

How can we insure stores will order new items within six working days after the item has been allocated to their store for 100% of new items?

Store Operational Alert # 71 was sent out to reiterate the proper procedure for ordering new items. New items will be ordered once a week on a separate pull so items can be placed in the new item section of the warehouse.

The Speed To Shelf Report identifies when a new item was allocated to a store, when the store placed their first order, the date of receipt and date sold.

Zone managers should use the report as a checklist to verify stores are placing orders and the items are moving to the shelf within seven working days after receipt.

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Defense Commissary Defense Commissary AgencyAgencyDistribution: Speed to Market Distribution: Speed to Market

How can we insure stores will order phased out items until the distributor has zero BOH?

Policy guidance will be going out in the very near future out to explain the proper procedure for ordering phased items. Phase out items will be identified and ordered until the item has a zero BOH. At that time the label will be removed from the shelf and deactivated in CAO.

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Broker Brand Product Description Size UM Comm Item UPC GTIN Case UPC Case GTIN RSL Region Del Date

As of Date

BOH Due In

Buyer

ACOSTA EAS BAR MYOPLEX CHOC PNUT BTR 3 OZ 8415 79108353938 00791083539388 79108353916 00791083539166 K5 TO P5 WW 5/14 4/14 0 48 BERRYJACOSTA MARS NOVELTY COOKIE ICE CREAM 6PK 19 OZ 3635 04767720432 00047677204324 04767720432 10047677204321 K1 TO P1 WW 5/14 4/14 0 120 KENNEDY

Advantage ARM N HAMMER DETERGENT LIQ 70LD CL BR HE OX 125 OZ 1508 03320009295 00033200092957 03320009295 10033200092954 K1 TO P1 WW 5/14 4/14 546 1344 SANDERSJAdvantage HARTZ SHAVINGS RED CEDAR 1 CT 1578 02205310171 02205310171 K4 TO P4 WW 5/14 4/14 42 0 CALLERYLAdvantage HARTZ DOG TOY TFF STFF FLUFF N TUG 1 CT 1578 03270000753 00032700007539 03270000753 10032700007536 K4 TO P4 WW 5/14 4/14 106 0 CALLERYLAdvantage HARTZ DOG TOY TUFF STUFF FLYER 1 CT 1578 03270000767 00032700007676 03270000767 10032700007673 K1 TO P1 WW 5/14 4/14 96 0 CALLERYLAdvantage HARTZ FOGGER HOME 4 IN 1 6 OZ 1578 03270002266 00032700022662 03270002266 10032700022669 K4 TO P4 WW 5/14 4/14 112 0 CALLERYLAdvantage HARTZ DOG TOY DENTAL DUO TINY 1 CT 1578 03270002413 00032700024130 03270002413 10032700024137 K4 TO P4 WW 5/14 4/14 120 0 CALLERYLAdvantage HARTZ DOG TOY NATURE SMALL COLLECTIO 1 CT 1578 03270004355 00032700043551 03270004355 10032700043558 K4 TO P4 WW 5/14 4/14 110 0 CALLERYLAdvantage HARTZ DOG TREAT MEDIUM 26 OZ 1578 03270011452 00032700114527 03270011452 10032700114524 K3 TO P3 WW 5/14 4/14 382 0 CALLERYLAdvantage HARTZ DOG JOINT CARE 60 CT 1578 03270011462 00032700114626 03270011462 10032700114623 K4 TO P4 WW 5/14 4/14 40 0 CALLERYLAdvantage HARTZ CAT TOY STUNT PILOTS 1 CT 1578 03270011578 00032700115784 03270011578 10032700115781 K4 TO P4 WW 5/14 4/14 70 0 CALLERYLAdvantage HARTZ CAT TOY CHIRP N CHASE 1 CT 1578 03270011591 00032700115913 03270011591 10032700115910 K4 TO P4 WW 5/14 4/14 154 0 CALLERYLAdvantage HARTZ DOG BONES CRUNCH N CLEAN MED 2 CT 1578 03270011869 00032700118693 03270011869 10032700118690 K4 TO P4 WW 5/14 4/14 18 0 CALLERYLAdvantage HARTZ DOG CHEW BONES CRNCH CLN LG 1 CT 1578 03270011870 00032700118709 03270011870 10032700118706 K4 TO P4 WW 5/14 4/14 96 0 CALLERYLAdvantage HARTZ DOG TREAT CHKN CHEWS 4 OZ 1578 03270011966 00032700119669 03270011966 10032700119666 K4 TO P4 WW 5/14 4/14 0 1008 CALLERYLAdvantage HARTZ DUCK CHEWS 4 OZ 1578 03270011968 00032700119683 03270011968 10032700119680 K4 TO P4 WW 5/14 4/14 18 0 CALLERYLAdvantage HARTZ DOG CHEWS DENTAL BACON SM 2 CT 1578 03270012339 00032700123390 03270012339 10032700123397 K4 TO P4 WW 5/14 4/14 144 0 CALLERYLAdvantage HARTZ DOG TREAT BONE HKCRY BEEF 2PK 2 CT 1578 03270096579 00032700965792 03270096579 10032700965799 K3 TO P3 WW 5/14 4/14 252 0 CALLERYLAdvantage HARTZ DROPS ULT GRD DOG UN 15LBS 3 CT 1578 03270097836 00032700978365 03270097836 20032700978369 K1 TO P1 WW 5/14 4/14 6 0 CALLERYLAdvantage HARTZ DOG TOY TUG OF FUN 1 CT 1578 03270099569 00032700995690 03270099569 10032700995697 K4 TO P4 WW 5/14 4/14 86 0 CALLERYL

Alder Foods ORGANIC VALLEY MILK ORGANIC SOY VANILLA 64 OZ 2937 09396600201 00093966002010 09396600201 10093966002017 K3 TO P3 WW 5/14 4/14 20 64 JOHNSONR

D & S DRAMAMINE TABLETS MOTION SICKNESS RELIEF 8 CT 8409 30045064808 00300450648082 30045064808 30300450648083 K1 TO P1 WW 5/14 4/14 0 18 BERESAD & S PROPEL WATER BLUEBERRY POMEGRANATE 101 OZ 0730 05200000095 00052000000955 05200000095 10052000000952 K1 TO P1 WW 5/14 4/14 69 120 JOHNSONRD & S PROPEL WATER BLUEBERRY POMEGRANATE 24 OZ 0730 05200000254 00052000002546 05200000254 10052000002543 K1 TO P1 WW 5/14 4/14 100 120 JOHNSONRD & S PROPEL WATER LEMON 202 OZ 0730 05200051232 00052000512328 05200051232 10052000512325 K3 TO P3 WW 5/14 4/14 166 242 JOHNSONR

Gourmet IntrnatlBUTLERS CANDY CHOC CRML N PRALINE C 4 OZ 0954 84498417809 00844984178092 84498417809 10044984178093 O1 TO P1 WW 5/14 4/14 4 0 DOWLENC

Kraft NABISCO CRACKERS TRISCUIT RSTED GARLIC 10 OZ 0734 04400000080 00044000000806 04400000080 10044000000803 K1 TO P1 WW 5/14 4/14 0 200 SMALLJKraft NABISCO CRACKERS TRISCUIT ORIGINALS 10 OZ 0734 04400000119 00044000001193 04400000119 10044000001190 K1 TO P1 WW 5/14 4/14 0 66 SMALLJKraft NABISCO CRACKERS TRISCUIT RSMARY OLIVE 10 OZ 0734 04400000367 00044000003678 04400000367 10044000003675 S1 TO P1 WW 5/14 4/14 0 83 SMALLJKraft NABISCO CRACKERS TRISCUIT WW CRKD PEPP 10 OZ 0734 04400001317 00044000013172 04400001317 10044000013179 K1 TO P1 WW 5/14 4/14 0 68 SMALLJKraft NABISCO CRACKERS TRISCUIT RSTD TOM OLV 10 OZ 0734 04400001480 00044000014803 04400001480 10044000014800 K1 TO P1 WW 5/14 4/14 0 137 SMALLJKraft NABISCO CRACKERS TRISCUIT HNT OF SALT 10 OZ 0734 04400002181 00044000021818 04400002181 10044000021815 K3 TO P3 WW 5/14 4/14 0 66 SMALLJ

OSC CRUSH SODA GRAPE 6PK 72 OZ 0720 07800012244 00078000122442 07800012241 10078000122418 K2 TO P2 WW 5/14 4/14 85 240 JOHNSONR

S & K Sales CRAZY CUIZINE BROCCOLI BEEF 26 OZ 3679 07813973604 00078139736046 07813973604 10078139736043 K3 TO P3 WW 5/14 4/14 9 28 KENNEDYS & K Sales DEL MONTE TOMATOES DICED W BASIL GARLIC 28 OZ 0064 02400003474 02400003474 K3 TO P3 WW 5/14 4/14 178 480 NEWHARTDS & K Sales DEL MONTE KETCHUP INVRTD QUICK SQZZ 24 OZ 0012 02400005533 00024000055334 02400005533 10024000055331 K1 TO P1 WW 5/14 4/14 0 180 LYONSES & K Sales HOT SHOT INSECT SPIDER KILLER PLUS 12 OZ 1541 07112104490 07112104490 K4 TO P4 WW 5/14 4/14 1 0 CALLERYLS & K Sales IMODIUM ANTI DIARRHEAL EZ CHEWS 20 CT 8404 30045039720 00300450397201 30045039720 30300450397202 K3 TO P3 WW 5/14 4/14 0 12 BERRYJS & K Sales JFC ORIENTAL WASABI FURIKAKE 2 OZ 0502 01115212138 01115212138 K4 TO P4 WW 5/14 4/14 8 20 LYONSES & K Sales JONES SODA ROOT BEER 4PK 48 OZ 0720 62022124008 00620221240087 62022124008 10620221240084 S1 TO P1 WW 5/14 4/14 60 0 JOHNSONRS & K Sales JONES SODA BLUE BUBBLEGUM 6PK 48 OZ 0720 62022124011 00620221240117 62022124011 10620221240114 S1 TO P1 WW 5/14 4/14 60 0 JOHNSONRS & K Sales LISTERINE BREATH FRSHNR COOLMNT PCKTMIST 1 OZ 8361 01254733902 00012547339024 01254733902 50012547339029 K3 TO P3 WW 5/14 4/14 0 36 BERESAS & K Sales NIB EASTER GIFT BAG MAR PWR PNL 20 CT 1557 07150308313 00071503083135 07150308313 10071503083132 O3 TO P3 WW 5/14 4/14 4 0 SANDERSJS & K Sales ODOR EATERS FOOT CARE INSOLES ULTRA COMFRT 1 CT 8405 01150900404 00011509004048 01150900404 10011509004045 K2 TO P2 WW 5/14 4/14 0 24 BERRYJ

12-15

REPORTING PERIOD 04/01/12 TO 04/07/12DeCA MBU

PROPOSED 30 DAY DELETIONS

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9

Defense Commissary Defense Commissary AgencyAgencyDistribution Speed to Market Distribution Speed to Market :

How do we get the right information to the DeCA buyer and into DIBS correct the first time? The error rate on New Item Presentation Forms and Promotion Presentation Forms is over 20% on one or more data elements on the form.

Check the Checker - 2 sets of eyes are better than oneThe Manufacturer and their representative have the ultimate responsibility to insure they have accurate information on the presentation form and verify the information was correctly posted in DIBS

If a vendor is having difficulty obtaining accurate information, vendors should consider reviewing and following the GS1 implementation guide for global data synchronization, product measurements, allocation of global trade identification numbers, and exchanging data using the Global Data Synchronization Network. Additional information regarding synchronizing data with DeCA and other retailers can be found at http://www.gs1.org/gsmp/kc/gdsn

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QuestionQuestions?s?