AGENDA - Madison County

AGENDA Regular Meeting – September 26, 2018 – 6:00 PM

Courthouse Annex – Commission Meeting Room

ROLL CALL

ADOPTION OF THE AGENDA

PETITIONS FROM THE PUBLIC – FIVE (5) MINUTE LIMIT

APPROVAL OF THE MINUTES FROM THE REGULAR MEETING HELD September 12, 2018.

APPROVAL OF THE MINUTES FROM THE FIRST PUBLIC HEARING ON TENTATIVE

MILLAGE AND BUDGET HELD September 5, 2018.

APPROVAL OF THE MINUTES FROM THE FINAL PUBLIC HEARING ON TENTATIVE

MILLAGE AND BUDGET HELD September 19, 2018.

CONSTITUTIONAL OFFICER REPORTS

CONSENT AGENDA

1. Agreement Between the County and the Planning Council for Annual Monitoring of Hazardous Waste

Generators.

2. Approval of State Aid to Libraries Grant Agreement.

3. Approval of Tourist Development Grant Application for 5th Annual Tellabration - $1,000.

UNFINISHED BUSINESS

1. .

PUBLIC WORKS DEPARTMENT

1. Discussion Regarding Replacement of Front-end Load Garbage Truck for Solid Waste.

NEW BUSINESS

1. Consideration and Possible Approval of Resolution No. 2018-09-26, Ordering the Extension of the 2018 Tax

Rolls. Such Resolution has been requested by the Madison County Tax Collector.

2. Appointment of Board Member and Citizen who owns Homestead Property to the Value Adjustment Board.

Planning & Zoning Board Madison County Development Council

Mack Primm, Chair – District 1 – Term Ends January 1, 2019 BOCC APPOINTEES:

Mike Holton – District 2 – Term Ends December 1, 2020 Ed Meggs – Term Ends – January 1, 2020

Calvin Malone – District 3 – Term Ends February 1, 2019 Rick Davis – Term Ends – January 1, 2020

Richard Cone – District 4 – Term Ends December 1, 2020

Christy Grass – District 5 – Term Ends February 1, 2021

Jeanne Bass – At-Large – Term Ends June 1, 2021

Chad Thurner – At-Large – Term Ends June 1, 2019

Tim Ginn – School Board Representative

Dot Alexander – Alternate – Term Ends February 1, 2019

Tourist Development Council

Chair of BOCC or His Designee, Chair to be Re-Appointed Annually Prior to July 1st – Term Ends June 1, 2019

Jim Catron – Elected Municipal Official from Most Populous Municipality – Term Ends June 1, 2020

Edwin McMullen – Elected Municipal Official from Any Municipality – Term Ends June 1, 2019

Latrelle Ragans – Involved in Tourist Industry and SUBJECT to the Tax – Term Ends June 1, 2020

Brenda Graham – Involved in Tourist Industry and SUBJECT to the Tax – Term Ends June 1, 2019

Trent Abbott – Involved in Tourist Industry and SUBJECT to the Tax – Term Ends June 1, 2020

Jackie Blount – Involved in Tourist Industry and NOT SUBJECT to the Tax* – Term Ends June 1, 2019

Roy Milliron – Involved in Tourist Industry and NOT SUBJECT to the Tax* – Term Ends June 1, 2019

Princess Roebuck – Involved in Tourist Industry and NOT SUBJECT to the Tax* – Term Ends June 1, 2020

*Not More Than One of the Positions Marked with an Asterisk May Also be Filled by a Person who is Subject To the Tax.

Competency Board Code Enforcement Board

Benjamin Grass – Term Expires January 1, 2020 Brian Leonardson – Term Expires January 1, 2019

Travis Renfroe - Term Expires January 1, 2019 Anthony O’Quinn – Term Expires January 1, 2019

Dennis Pitts – Term Expires January 1, 2020 Eddie Taylor – Term Expires January 1, 2019

Jayson Williams – Term Expires January 1, 2020 Curtis Johnson – Term Expires January 1, 2019

Curtis Johnson - Term Expires January 1, 2019 Lynette Sirmon – Term Expires January 1, 2019

Dewayne O’Quinn – Term Expires January 1, 2020 Freddie Simmons – Term Expires January 1, 2019

Danny Plain – Term Expires January 1, 2020 Jimmy Anderson – Term Expires January 1, 2019

Commissioners

Wayne Vickers, Chairman – District 2

Alston Kelley, Vice-Chairman – District 1

Ronnie Moore – District 3

Rick Davis – District 5

Alfred Martin – District 4

PROCEDURAL RULES FOR THE MEETINGS OF THE BOARD OF COUNTY COMMISSIONERS

The following notices are hereby given to all persons concerning the meetings of the Board of County Commissioners of Madison County, Florida (hereinafter the

“Board”):

1. The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the meetings of the Board in all cases to which they are applicable

and in which they are not inconsistent with the law, these rules or are otherwise waived by the Board.

2. No comments from the floor will be allowed under any circumstances.

3. The Board shall hear as many comments from the public as practicable during any meeting.

4. No member of the public may address the Board who has not previously signed up to address the Board, unless he or she is requested to do so by the Chair.

5. Any member of the public who wishes to address the Board on any topic, which appears on the agenda or otherwise, must sign up before the scheduled time for public

comments.

6. All speakers will be limited to five (5) minutes per topic, unless leave is given by the Chair.

7. Any identifiable group of three (3) persons or more shall be limited to a total of ten (10) minutes per topic.

8. All members of the public given the privilege of addressing the Board, shall do so at the beginning of its scheduled meeting, or immediately following the lunch time break, if

the scheduled meeting continues past the lunch time break.

9. The Chair may rule any speaker out of order and require that speaker to cease addressing the Board and if necessary order the bailiff to remove that speaker from the

Commission Chambers if:

A. The speaker refuses to confine his remarks to the topic at hand.

B. The speaker becomes belligerent, irrational, or in any way disruptive to the meeting of the Board, or,

C. The speaker refuses to cease addressing the Board after his allotted time.

10. No agenda item will be designated for any specific time other than a time during the first three (3) hours of the meeting, unless leave is given by the Chair. All times shown

on the agenda are approximate.

11. No item may be added to the agenda of the Board of County Commissioners except upon request of the Chair, a Board member, the County Manager, the Clerk of the Board

or the County Attorney.

12. All decisions of the Chair concerning parliamentary procedures, decorum, or rules of order will be final, unless they are overcome by a majority of the members of the Board

in attendance.

13. The Chair shall vote on all issues that come before the Board in the same manner as a member of the Board.

Notice: All items listed on the agenda are for discussion & possible action including vote by the Board. The Board reserves the right to amend the agenda of any meeting

to the fullest extent allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, if you are a person requiring special accommodations to participate

in this meeting of the Board, you are entitled, at no cost to you, to the provision of certain assistance. Please contact Billy Washington, Clerk of Court, at P.O. Box 237,

Madison, Florida 32341, telephone: (850)973-1500, at least 48 hours prior to the meeting. If you are hearing or speech impaired, please call 711. If a person decides to

appeal any decision made by the Board with respect to any matter considered at this meeting he or she will need a record of the proceedings, and that, for such purpose, he

or she will need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

BOARD OF COUNTY COMMISSIONERS

MADISON COUNTY, FLORIDA

MADISON COUNTY EXTENSION OFFICE MEETING ROOM

MINUTES OF THE REGULAR MEETING

WEDNESDAY, SEPTEMBER 12, 2018

9:00 A.M. The Board of County Commissioners of Madison County, Florida met this day in regular session with the following members present: Alston Kelley (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4) and Rick Davis (District 5). Also present were County Attorney George T. Reeves, County Coordinator Brian Kauffman, Assistant County Coordinator Sherilyn Pickels, and Clerk Billy Washington.

The Chairman, Honorable Wayne Vickers, called the meeting to order at 9:00 a.m. and conducted roll call.

It was requested to add a discussion concerning changing the date of the

September 26th Board of County Commissioners meeting as New Business Item #2 to the agenda. Commissioner Kelley presented a motion to adopt the agenda with the added item. Commissioner Martin seconded the motion and the board voted unanimously (5-0) to adopt the agenda.

Mr. Rick Patrick spoke to the board concerning Touchdowns Against Cancer. He

explained that an individual may pledge an amount to donate for each touchdown scored by the Madison County High School varsity football team during this season with the proceeds of this fundraiser going to the St. Jude’s Children’s Research Hospital. For those that want to know more, they could visit www.touchdownsagainstcancer.com.

Commissioner Moore presented a motion to approve the minutes of the August

22, 2018 meeting. Commissioner Martin seconded the motion and the board voted unanimously (5-0) to approve the minutes.

During Constitutional Officers reports, Supervisor of Elections Tommy Hardee

announced that Madison County had a 37.8% overall turnout in the recent primary elections. He also announced that he was removing himself from the canvassing board, stating that when a member of that board says something that they should not have said, then they should remove themselves.

Commissioner Moore presented a motion to approve the Consent Agenda.

Commissioner Kelley seconded the motion. Attorney Reeves pointed out that the dates

http://www.touchdownsagainstcancer.com/

Board of County Commissioners September 12, 2018 Page 2 of 3

in paragraph 2 on page 2 of Resolution 2018-09-12A needed to be brought forward one year in both instances of the date. The board voted unanimously (5-0) to approve the Consent Agenda with the change as noted in Resolution 2018-09-12A. Items on the Consent Agenda were as follows:

1. Contract between Madison County Board of County Commissioners and

State of Florida Department of Health for Operation of the Madison County Health Department for Contract Year 2018-2019.

2. Resolution 2018-09-12A; Authorizing the Use of no more than $150,000 of Gas Tax Proceeds for Funding the Closure and Clean Up of the Closed Madison County Landfill.

Under Unfinished Business Item #1, Clerk Washington presented to the board two proposals for paving loans (attached). Clerk Washington recommended accepting the proposal from Madison County Community Bank because it better fit the nature of the request for a line of credit as opposed to a traditional loan. Commissioner Martin and Commissioner Moore announced that they would have to recuse themselves due to their involvement with Madison County Community Bank. Commissioner Davis presented a motion to accept the proposal from Madison County Community Bank. Commissioner Kelley seconded the motion and the board voted unanimously (3-0) to accept the proposal.

Under Unfinished Business Item #2, Attorney Reeves presented a proposed

ordinance concerning parking at Cherry Lake Beach and no parking areas around Cherry Lake. Mr. Reeves explained the proposed ordinance and stated that this was a first attempt to accomplish what he believed the board’s will was. He also explained that when the board was comfortable with the ordinance it would have to be voted on in an advertised public hearing. Sheriff Ben Stewart commented that he believed that this was a good idea to try and he wanted to ensure that there would be coordination between the county office and his office with respect to this ordinance. He also inquired as to whether the county would have a retained attorney to handle any prosecution should that need arise. Mr. Reeves suggested that the board consider allowing him to be that retained attorney. Commissioner Davis asked if the county could utilize civilian traffic enforcement to take some of the burden off the sheriff’s department. Mr. Reeves indicated that a provision allowing civilian enforcement could be added. Clerk Washington suggested changing the number of days someone had to pay to notify the clerk’s office of their intent to contest the ticket from 15 days to 30 days. Mr. Reeves stated that he would make that change also.

Under Public Works Item #1, Lonnie Thigpen presented Resolution 2018-09-12.

This was a resolution authorizing the lease of a dump truck for the county Road Department. Commissioner Moore presented a motion to approve the resolution and the lease. Commissioner Kelley seconded the motion and the board voted unanimously (5-0) to approve the motion. Commissioner Moore mentioned to Mr. Thigpen that he had received a request for mowing at the Greenville Elementary School. Mr. Thigpen


indicated that he would follow up with the request and see if it was something that the road department could do.

Under New Business Item #1, Attorney Reeves discussed the terms of the

agreement the board had with North Florida Medical Center concerning a building and property in Greenville. Mr. Reeves presented the closing statement and noted that a tax lien had been filed against the property in the amount of $40,576.00 for taxes on tangible personal property, fees and interest. He said that there was a possibility that some of this amount could be reduced or removed. He only wanted to ensure that everyone was aware of the numbers prior to proceeding since the contract allowed for the county to cancel the agreement if title defects were discovered. Commissioner Davis asked Betty Lawrence, Public Libraries Director, if the grant had been applied for, since it is the intention of the board to give the building to the library system. She replied that the grant had been applied for. Commissioner Davis clarified that these expenses would qualify for reimbursement under the grant. Ms. Lawrence indicated that as she understood the grant these would qualify.

Under New Business Item #2, Commissioner Kelley indicated that both he and

Commissioner Moore could not be in attendance for the next scheduled meeting September 26th. After discussion, the board agreed to not change the date of the next regularly scheduled meeting.

For the Good of the Order: Commissioner Davis noted that a meeting with neighboring counties and

municipalities concerning the ongoing wastewater dumping issue with the City of Valdosta, Georgia was scheduled for September 19, 2018 at 10:00 a.m. He felt that the commission should appoint a member to attend. The board agreed by consensus to appoint Commissioner Davis to be their representative.

There being no further business, the Chairman adjourned the meeting at 9:52

a.m. Board of County Commissioners Madison County, Florida By: ______________________ Wayne Vickers, Chairman ATTEST: ____________________________________ William D. Washington, Clerk to the Board of County Commissioners



COURTHOUSE ANNEX

MINUTES OF THE FIRST PUBLIC HEARING FOR BUDGET


5:30 P.M. The Board of County Commissioners of Madison County, Florida met this day in special session with the following members present: Alston Kelly (District 1), Wayne Vickers (District 2), Ronnie Moore (District 3) and Rick Davis (District 5). Also present were County Coordinator Brian Kauffman, Clerk Billy Washington and County Finance Director Kaytrena Joseph.

The Chairman, Honorable Wayne Vickers, called the meeting to order at 5:30 p.m. and conducted roll call.

Clerk Washington explained that during the regular meeting on August 22, 2018, his office had provided to the commissioners the BOCC Tentative Budget for FY 2018-2019. He had also provided to the commissioners a hand-out entitled 2018-2019 Fiscal Year Budget Recap dated September 5, 2018. He explained that the recap showed the projected revenues and expenditures for the following funds: General Fund, County Transportation Trust Fund, Fine and Forfeiture Fund, Solid Waste, Recycling, Emergency Medical Services, Landfill Closure and Fire Services (the projected revenues and expenditures were based on a tentative millage rate of 10.00, an 8.5% increase in health insurance costs, a retirement contribution rate increase effective 7/1/2018 and a 3% cost of living adjustment). Clerk Washington stated that the purpose of this meeting was to adopt the tentative millage rate and then in a separate action adopt the tentative budget. For the record, Clerk Washington announced the following: 1. The name of the taxing authority as the Madison County Board of County Commissioners; 2. The rolled back millage rate of 10.0367; and 3. The tentative millage rate of 10.00 mills is 0.37% below the rolled back rate. Commissioner Vickers then opened the floor for public comment. Nadine Miller stood to introduce herself and stated that she was interested in the process of how the county developed their budget. There were no other public comments and the public hearing was closed. Commissioner Moore presented a motion to adopt the tentative millage rate of 10.00. Commissioner Kelley seconded the motion and the board voted unanimously (4-0) to approve the motion.


Commissioner Davis presented a motion to adopt the tentative budget. Commissioner Moore seconded the motion and the board voted unanimously (4-0) to approve the motion. Clerk Washington stated that the final public hearing for adoption of the millage and budget for FY 2018-2019 would be on Wednesday, September 19, 2018 at 5:30 p.m.

There being no further business, the Chairman adjourned the meeting at 5:42 p.m. Board of County Commissioners Madison County, Florida By: ______________________ Wayne Vickers, Chairman ATTEST: ____________________________________ William D. Washington, Clerk to the Board of County Commissioners



COURTHOUSE ANNEX

MINUTES OF THE FINAL PUBLIC HEARING FOR BUDGET


5:30 P.M. The Board of County Commissioners of Madison County, Florida met this day in special session with the following members present: Wayne Vickers (District 2), Ronnie Moore (District 3), Alfred Martin (District 4) and Rick Davis (District 5). Also present were County Coordinator Brian Kauffman, and Clerk Billy Washington.

The Chairman, Honorable Wayne Vickers, called the meeting to order at 5:30 p.m. and conducted roll call.

Clerk Washington stated that the purpose of this meeting was to adopt two resolutions, one to set the millage rate for fiscal year 2018/2019 and the other to approve the budget for fiscal year 2018/2019. For the record, Clerk Washington announced the following: 1. The name of the taxing authority as the Madison County Board of County Commissioners; 2. The rolled back millage rate of 10.0367; and 3. The tentative millage rate of 10.00 mills is 0.37% below the rolled back rate. Clerk Washington explained that after the board approved the tentative budget on September 5, 2018, the Florida Department of Economic and Demographic Research released the salary schedule for elected officials. According to the schedule the board members and the county constitutional officers were all authorized a pay increase. Washington stated that he had emailed the constitutional officers and the board members informing them of the increase. He asked that if any of them wanted to take advantage of the increase to either attend the final public hearing or notify him in writing. He stated that only the tax collector and the property appraiser had notified him of their intent to accept the pay increase. Washington stated that this would be an adjustment of $1165 to both the tax collector and property appraiser’s proposed budgets. Clerk Washington then advised the board members that if each of them were to take advantage of the increase then the total amount would increase the budget expenditures by $8002.31. Clerk Washington expressed his opinion that this money would be better spent on security camera upgrades for the courthouse annex. Commissioner Martin accepted the increase, the other commissioners present did not. Clerk Washington then informed the board that Commissioner Martin’s increase would result in expenditures totaling $292.44. He explained that revenues to cover the increases in the tax collector, property appraiser and commission salaries would come from reserves.


Commissioner Vickers then opened the meeting for public comment. Citizen Sarah Anderson spoke in support of Clerk Washington’s comments about security camera upgrades and the need for security for employees and the public within county buildings. Commissioner Vickers then closed the public hearing. Clerk Washington read Resolution 2018-09-19A, A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, ADOPTING THE FINAL LEVYING OF AD VALOREM TAXES FOR MADISON COUNTY FOR FISCAL YEAR 2018/2019; PROVIDING FOR AN EFFECTIVE DATE. Commissioner Davis presented a motion to approve Resolution 2018-09-19A. Commissioner Moore seconded the motion and the board voted unanimously (4-0) to approve the resolution. Clerk Washington read Resolution 2018-09-19B, A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA, ADOPTING THE FINAL BUDGET FOR FISCAL YEAR 2018/2019; PROVIDING FOR AN EFFECTIVE DATE. Commissioner Moore presented a motion to approve Resolution 2018-09-19B. Commissioner Davis seconded the motion and the board voted unanimously (4-0) to approve the resolution.

There being no further business, the Chairman adjourned the meeting at 5:50 p.m. Board of County Commissioners Madison County, Florida By: ______________________ Wayne Vickers, Chairman ATTEST: ____________________________________ William D. Washington, Clerk to the Board of County Commissioners

Central Florida Regional Planning Council

August 24, 20 I 8

Mr. Brian Kauffman County Coordinator Madison County P.O.Box539 Madison, FL 32341-0549

RE: Fiscal Year 2019

Serving Alachua

Bradfor d • Colurnbia

Dixie • Gilchrist • Harnilton

Lafayette • Levy • Madison

Suwannee • Taylor • Union Counties

2009 NW 67th Place, Gainesville, FL 32653-1 603 • 352. 955. 2200

Agreement Between the County and the Planning Council for Annual Monitoring of Hazardous Waste Generators

Dear Brian:

Please find enclosed two copies, with original Planning Council signatures, of the above referenced proposed agreement between the County and the Planning Council for the Planning Council to continue its monitoring of hazardous waste generators located in the County for Fiscal Year 2019 in the amount of $4,880. Please note that the method of compensation for services provided pursuant to this Agreement is on a fixed fee basis.

Subsequent to approval of the above referenced agreement by the Board of County Commissioners, please have both copies dated on Page 1 and signed on Page 4, retain one copy of the Agreement with original signatures for the County files and return one signed copy of the Agreement with original signatures to me for the Planning Council's files.

If you have any questions concerning this Agreement, please do not hesitate to contact Dwayne Mundy, Director of Public Safety and Regulatory Compliance Programs at 352.955.2200, ext. 108.

Sincerely,

Scott R. Koons, AICP Executive Director

Enclosures

O:\DWA YNEIHAZARDOUS WASTE MONITORJNG SQG AGREEMENTS\2019\2019HAZIVASTEAGMTSTRANSMITT ALMER GE.DOCX

Dedicated to improving the quality of life of t h e R egion's c itizens, by enhancing public safety, protecting r e gio n al r esources,

promoting economic deve lopment and providing technical services to local governments.

FISCAL YEAR 2019

HAZARDOUS WASTE MONITORING AGREEMENT BETWEEN

BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY, FLORIDA

AND THE

NORTH CENTRAL FLORIDA REGIONAL PLANNING COUNCIL

This Agreement made and entered into this ___ day of ____ _____ 2018, by and between the Board of County Commissioners of Madison County, Florida, hereinafter referred to as the "Purchaser" and the North Central Florida Regional Planning Council, hereinafter referred to as the "Planning Council".

This AGREEMENT/CONTRACT IS ENTERED INTO BASED UPON THE FOLLOWING FACTS: The Purchaser desires to engage the Planning Council to render ce1tain technical or professional services; and

The Planning Council possesses the qualifications and expe1tise to perform the services required.

NOW THEREFORE, THE PURCHASER AND THE PLANNING COUNCIL DO MUTUALLY AGREE AS FOLLOWS:

ARTICLE I - SCOPE OF SERVICES

The Planning Council agrees to provide services to the Purchaser in accordance with the terms and conditions set fo1th in Appendix A, Scope of Services, of this Agreement which is incorporated by reference herein and considered as an integral pa,t of this Agreement. ·

ARTICLE II- COMPENSATION

The Planning Council shall be paid by the Purchaser a fixed fee of Four Thousand Eight Hundred Eighty Dollars and No Cents ($4,880.00) for services provided in completing the Scope of Services described in Appendix A, which is incorporated herein by reference.

Payment to the Planning Council for services rendered in accordance with the Scope of Services as set fo1th in Appendix A, Scope of Services, of this Agreement, which is incorporated by reference herein and considered as an integral patt of this Agreement, will become due within thitty (30) days following receipt by the Purchaser of a requisition of payment. Requisitions may be made on a monthly basis.

Page 1 of 5

ARTICLE III - TIME COMPLETION

This Agreement shall begin on October 1, 2018 and shall end on September 30, 2019. Any allowable costs incurred by the Planning Council during the period covered by this Agreement in providing services in performing the work described in Appendix A, Scope of Services, of this Agreement, which is incorporated by reference herein and considered as an integral patt of this Agreement are eligible expenses chargeable to the Purchaser. However, if this Agreement is not executed by all patties, the Purchaser shall not be liable for any such costs incurred by the Planning Council.

ARTICLE IV - TERMINATION WITHOUT CAUSE

Each patty may terminate this Agreement without cause providing fifteen (15) days written notice to the other. Written notice shall be via U.S. Mail, first class mail, postage prepaid, by ce1tified mail, return receipt requested. In such an event, all finished or unfinished documents and other materials prepared by the Planning Council pursuant to this Agreement shall become the property of the Purchaser. Upon termination as provided in this Article, the Planning Council shall be reimbursed for all of its actual costs incurred in providing services hereunder this Agreement as the same are defined in Article II of this Agreement.

ARTICLE V -DEFAULT AND TERMINATION

The failure of either patty to comply with any provision of this Agreement shall place that patty at default. Prior to terminating this Agreement, the nondefaulting patty shall notify the defaulting patty in writing. Written notice shall be via U.S. Mail, first class mail, postage prepaid, by certified mail, return receipt requested. The notification shall make specific reference to the provision which gave rise to the default. The defaulting patty shall then be entitled to a period of ten (I 0) days in which to cure the default. In the event said default is not cured within the ten ( 10) day period, the Agreement may be terminated. The failure of either patty to exercise this right shall not be considered a waiver of such right in the event of any fmther default or noncompliance. Upon default and termination as provided in this A1ticle, the Planning Council shall be reimbursed for all of its actual costs incurred in providing services hereunder this Agreement as the same are defined in Article II of this Agreement and all finished or unfinished documents and other materials prepared by the Planning Council pursuant to this Agreement shall become the property of the Purchaser.

ARTICLE VI - NONDISCRIMINATION

In carrying out the work of this Agreement, the Planning Council shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, national origin or handicapped status. The Planning Council shall take affirmative action to ensure that applicants are employed and that employees are treated during employment, without regard to their race, creed, color, sex, national origin or handicapped status. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising, layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Planning Council agrees to post in conspicuous places, available to employees and applicants for employment, notices setting fo1th the provisions of this non-discrimination clause. The Planning Council shall, in all solicitations or adve1tisements for employees placed by or on behalf of the Planning Council, state that it is an Equal Oppottunity/Affirmative Action Employer. The Planning Council shall incorporate the foregoing requirement of this paragraph in all subcontracts for services covered by this Agreement.

Page 2 of 5

ARTICLE VII - LIABILITY

The Planning Council hereby agrees to hold harmless the Purchaser, to the extent allowed and required by law, from all claims, demands, liabilities and suits of third persons or entities not a patty to this Agreement arising out of, or due to any act, occurrence, or omission of the Planning Council, its subcontractors or agents, if any, that is related to the Planning Council's performance under this Agreement.

ARTICLE VIII - ASSIGNABILITY

The Planning Council shall not assign any interest in this Agreement and shall not transfer any interest in the same (whether by assignment or novation), without the prior consent of the Purchaser.

ARTICLE IX-REPRESENTATIVES FOR THE PARTIES

In all matters relating to the performance of this Agreement, the County Coordinator of the Purchaser shall represent and act for the Purchaser and the Executive Director of the Planning Council shall represent and act for the Planning Council.

ARTICLE X - VENUE AND JURISDICTION FOR LITIGATION BETWEEN THE PARTIES

This Agreement shall be construed according to the laws of the State of Florida. Venue shall be exclusively in Madison County, Florida for all litigation between the pa1ties and all issues litigated between the parties shall be litigated exclusively in a cou1t of competent jurisdiction of Madison County, Florida. If any provision hereof is in conflict with any applicable statute or rule, or is otherwise unenforceable, then such provision shall be deemed null and void to the extent of such conflict, and shall be deemed severable, but shall not invalidate any other provision of the Agreement.

ARTICLE XI - AMENDMENT OF AGREEMENT

The Planning Council and the Purchaser by mutual agreement may amend, extend, or modify this Agreement. Any such modification shall be mutually agreed upon by and between the Planning Council and Purchaser and shall be incorporated in a written amendment to this Agreement, duly signed by both parties.

ARTICLE XII - COMPLETE CONTRACT

This Agreement, including Appendix A, Scope of Services, of this Agreement, which is incorporated by reference herein and considered as an integral pa1t of this Agreement, constitutes the entire contract between the parties, and any changes, amendments, or modifications hereof shall be void unless the same are reduced to writing and signed by the parties hereto.

Page 3 of 5

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their undersigned officials as duly authorized on the date first above written.

Seal

Attest:

William D. Washington County Clerk

Attest:

,,Seal , \ I \ I I I I

I ~ -Q?.__/( 1 Scott Jl. Koons Executive Director

BOARD OF COUNTY COMMISSIONERS OF MADISON COUNTY

Wayne Vickers Chair

NORTH CENTRAL FLORIDA REGIONAL PLANNING COUNCIL

Louie Davis Chair

Page 4 of 5

APPENDIX A

SCOPE OF WORK

The Council will complete the annual verification of hazardous waste management practices for twenty (20) percent of the potential small quantity generators located within the County as required by Sections 403.7234 and 403.7236, Florida Statutes. All verifications will be made by on-site visits to the places of business of potential small quantity generators. The verification information will be entered into the Florida Department of Environmental Protection on-line database as required by the Depaitment.

The Council will notify all identified known and potential small quantity generators of their legal responsibilities concerning proper waste management practices, including used oil management. The notification information will be provided to small quantity generators during the site visits and will include information on who to contact at the Council if a facility needs additional information concerning compliance assistance.

o:\dwayne\hazardous waste monitoring sqg agreements\2019\2019 sqg agreements merge.docx

Page 5 of 5

STATE AID TO LIBRARIES GRANTAGREEMENT BETWEEN

THE STATE OF FLORIDA, DEPARTMENT OF STATEAND

Madison County Board of County Commissioners for and on behalf of MadisonPublic Library

This Agreement is by and between the State of Florida, Department of State, Division of Library andInformation Services, hereinafter referred to as the "Division," and the Madison County Board of CountyCommissioners for and on behalf of Madison Public Library, hereinafter referred to as the "Grantee."

The Grantee has submitted an application and has met all eligibility requirements and has been awardeda State Aid to Libraries Grant (CSFA 45.030) by the Division in the amount specified on the "FiscalYear 2017-18 State Aid to Libraries Final Grants” document (which is incorporated as part of thisAgreement and entitled Attachment B). The Division has the authority to administer this grant inaccordance with Section 257, Florida Statutes. By reference, the application and any approved revisionsare hereby made a part of this agreement.

In consideration of the mutual covenants and promises contained herein, the parties agree as follows:

1. Grant Purpose.This grant shall be used exclusively for the "State Aid to Libraries Grant,” thepublic purpose for which these funds were appropriated.

a. The Grantee shall perform the following Scope of Work as identified in Section 257.17,Florida Statutes:

Manage or coordinate free library service to the residents of its legal service area. TheGrantee shall: 1. Have a single administrative head employed full time by the library’s governing body;2. Provide free library service, including loaning materials available for circulation free of

charge and providing reference and information services free of charge;3. Provide access to materials, information and services for all residents of the area served;

and4. Have at least one library, branch library or member library open 40 hours or more each

week.

b. The Grantee agrees to provide the following Deliverables related to the Scope of Work forpayments to be awarded.

Payment 1, Deliverable/Task 1:

Payment will be a fixed price in the amount of 100% of the grant award. The Grantee will:Adopt or approve current year library budget;Have at least one library, branch library or member library open 40 hours or moreeach week (excluding holidays) during the grantee’s fiscal year; andAdopt or approve the Annual Plan of Service for the grantee’s fiscal year.

State Aid to Libraries Grant Agreement (Form DLIS/SA02)Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 07-2017. Page 1 of 15

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0

0

0

2. Length of Agreement. This Agreement shall begin the date the agreement is signed by both theGrantee’s Governing Body and the Division and continue until all grant funds have been expended,unless terminated in accordance with the provisions of Section 28 of this Agreement.

3. Expenditure of Grant Funds. The Grantee cannot obligate or expend any grant funds before theAgreement has been signed by all parties. No costs incurred after termination of the Agreement shallbe allowed unless specifically authorized by the Division.

4. Contract Administration. The parties are legally bound by the requirements of this agreement. Eachparty's contract manager, named below, will be responsible for monitoring its performance underthis Agreement and will be the official contact for each party. Any notice(s) or othercommunications in regard to this agreement shall be directed to or delivered to the other party'scontract manager by utilizing the information below. Any change in the contact information belowshould be submitted in writing to the contract manager within 10 days of the change.

For the Division of Library and Information Services:

Marian Deeney, Library Program AdministratorFlorida Department of StateR.A. Gray BuildingMail Station # 9D500 South Bronough StreetTallahassee, Florida 32399-0250Phone: 850.245.6620Facsimile: 850.245.6643Email: [email protected]

For the Grantee: Betty Lawrence, Project Manager378 Northwest College Loop Madison, Florida 32340Phone: 386.362.5779Facsimile: 850.973.8322Email: [email protected]

5. Grant Payments. The total grant award shall not exceed the amount specified on the "Fiscal Year2017-18 State Aid to Libraries Final Grants” document (Attachment B), which shall be paid by theDivision in consideration for the Grantee’s minimum performance as set forth by the terms andconditions of this Agreement. Payment will be a fixed price in the amount of 100% of the grantaward as specified in Attachment B. Payment will be made in accordance with the completion of theDeliverables.

6. Electronic Payments. The Grantee can choose to use electronic funds transfer (EFT) to receivegrant payments. All grantees wishing to receive their award through EFT must submit a VendorDirect Deposit Authorization form (incorporated by reference) to the Florida Department ofFinancial Services. If EFT has already been set up for your organization, you do not need to submitanother authorization form unless you have changed bank accounts. To download this form visitmyfloridacfo.com/Division/AA/Forms/DFS-A1-26E.pdf. The form also includes tools andinformation that allow you to check on payments.


http://www.myfloridacfo.com/Division/AA/Forms/DFS-A1-26E.pdf

7. Florida Substitute Form W-9. A completed Substitute Form W-9 is required from any entity thatreceives a payment from the State of Florida that may be subject to 1099 reporting. The Departmentof Financial Services (DFS) must have the correct Taxpayer Identification Number (TIN) and otherrelated information in order to report accurate tax information to the Internal Revenue Service(IRS). To register or access a Florida Substitute Form W-9 visit flvendor.myfloridacfo.com/. Acopy of the Grantee’s Florida Substitute Form W-9 must be submitted by the Grantee to theDivision with the executed Agreement.

8. Financial Consequences. The Department shall apply the following financial consequences forfailure to perform the minimum level of services required by this Agreement in accordance withSections 215.971 and 287.058, Florida Statutes:

Should the library fail to provide free library service to the public or to be open for at least 40hours per week, it will no longer be eligible to receive State Aid to Libraries grant funding, and itsfunding will be reduced to zero.

Payment will be withheld if Deliverables are not satisfactorily completed.

9. Credit Line(s) to Acknowledge Grant Funding. The Division requires public acknowledgement ofState Aid to Libraries Grant funding for activities and publications supported by grant funds. Anyannouncements, information, press releases, publications, brochures, videos, web pages, programs,etc. created as part of a State Aid to Libraries Grant project must include an acknowledgment thatState Aid to Libraries Grant funds were used to create them.

Use the following text:

"This project has been funded under the provisions of the State Aid to Libraries Grant program,which is administered by the Florida Department of State’s Division of Library and InformationServices."

10. Non-allowable Grant Expenditures. The Grantee agrees to expend all grant funds received underthis agreement solely for the purposes for which they were authorized and appropriated.Expenditures shall be in compliance with the state guidelines for allowable project costs as outlinedin the Department of Financial Services’ Reference Guide for State Expenditures (incorporated byreference), which are available online at myfloridacfo.com/aadir/reference_guide.

Grant funds may not be used for the purchase or construction of a library building or library quarters

11. Travel Expenses. The Subgrantee must pay any travel expenses, from grant or local matching funds,in accordance to the provisions of Section 112.061, Florida Statutes

12. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971,Florida Statutes, the Grantee shall refund to the State of Florida any balance of unobligated fundswhich has been advanced or paid to the Grantee. In addition, funds paid in excess of the amount towhich the recipient is entitled under the terms and conditions of the agreement must be refunded tothe state agency. Further, the recipient may expend funds only for allowable costs resulting fromobligations incurred during the specified agreement period. Expenditures of state financialassistance must be in compliance with the laws, rules and regulations applicable to expenditures ofState funds, including, but not limited to, the Reference Guide for State Expenditures.


http://www.myfloridacfo.com/aadir/reference_guide

13. Repayment. All refunds or repayments to be made to the Department under this agreement are to bemade payable to the order of "Department of State” and mailed directly to the following address:Florida Department of State, Attention: Marian Deeney, Division of Library and InformationServices, 500 South Bronough Street, Mail Station #9D, Tallahassee, FL 32399. In accordance withSection 215.34(2), Florida Statutes, if a check or other draft is returned to the Department forcollection, Recipient shall pay to the Department a service fee of $15.00 or five percent (5%) of theface amount of the returned check or draft, whichever is greater.

14. Single Audit Act. Each grantee, other than a grantee that is a State agency, shall submit to an auditpursuant to Section 215.97, Florida Statutes. See Attachment A for additional information regardingthis requirement. If a Grantee is not required by law to conduct an audit in accordance with theFlorida Single Audit Act because it did not expend at least $750,000 in state financial assistance, itmust submit a Financial Report on its operations pursuant to Section 257.41(3), Florida Statuteswithin nine months of the close of its fiscal year.

15. Retention of Accounting Records. Financial records, supporting documents, statistical records andall other records, including electronic storage media pertinent to the Project, shall be retained for aperiod of five (5) fiscal years after the close out of the grant and release of the audit. If any litigationor audit is initiated or claim made before the expiration of the five-year period, the records shall beretained for five fiscal years after the litigation, audit or claim has been resolved.

16. Obligation to Provide State Access to Grant Records. The Grantee must make all grant recordsof expenditures, copies of reports, books, and related documentation available to the Division or aduly authorized representative of the State of Florida for inspection at reasonable times for thepurpose of making audits, examinations, excerpts and transcripts.

17. Obligation to Provide Public Access to Grant Records. The Division reserves the right tounilaterally cancel this Agreement in the event that the Grantee refuses public access to alldocuments or other materials made or received by the Grantee that are subject to the provisions ofChapter 119, Florida Statutes, known as the Florida Public Records Act. The Grantee mustimmediately contact the Division's Contract Manager for assistance if it receives a public recordsrequest related to this Agreement.

18. Noncompliance. Any Grantee that is not following Florida Statutes or rules, the terms of the grantagreement, Florida Department of State policies and guidance, local policies, or other applicablelaw or that has not submitted required reports or satisfied other administrative requirements forother Division of Library and Information Services grants or grants from any other Office ofCultural, Historical, and Information Programs (OCHIP) Division will be in noncompliance statusand subject to the OCHIP Grants Compliance Procedure. OCHIP Divisions include the Division ofCultural Affairs, the Division of Historical Resources, and the Division of Library and InformationServices. Grant compliance issues must be resolved before a grant award agreement may beexecuted and before grant payments for any OCHIP grant may be released.


19. Accounting Requirements. The Grantee must maintain an accounting system that provides acomplete record of the use of all grant funds as follows:

a) The accounting system must be able to specifically identify and provide audit trails that trace thereceipt, maintenance and expenditure of state funds;

b) Accounting records must adequately identify the sources and application of funds for all grantactivities and must classify and identify grant funds by using the same budget categories that wereapproved in the grant application. If Grantee’s accounting system accumulates data in a differentformat than the one in the grant application, subsidiary records must document and reconcile theamounts shown in the Grantee’s accounting records to those amounts reported to the Division;

c) An interest-bearing checking account or accounts in a state or federally chartered institution maybe used for revenues and expenses described in the Scope of Work and detailed in the EstimatedProject Budget;

d) The name of the account(s) must include the grant award number;

e) The Grantee's accounting records must have effective control over and accountability for allfunds, property and other assets; and

f) Accounting records must be supported by source documentation and be in sufficient detail toallow for a proper pre-audit and post-audit (such as invoices, bills and canceled checks).

20. Availability of State Funds. The State of Florida’s performance and obligation to pay under thisAgreement are contingent upon an annual appropriation by the Florida Legislature. In the event thatthe state funds upon which this Agreement is dependent are withdrawn, this Agreement will beautomatically terminated and the Division shall have no further liability to the Grantee beyond thoseamounts already expended prior to the termination date. Such termination will not affect theresponsibility of the Grantee under this Agreement as to those funds previously distributed. In theevent of a state revenue shortfall, the total grant may be reduced accordingly.

21. Lobbying. The Subgrantee will not use any grant funds for lobbying the state legislature, the statejudicial branch or any state agency.

22. Independent Contractor Status of Grantee. The Grantee, if not a state agency, agrees that itsofficers, agents and employees, in performance of this Agreement, shall act in the capacity ofindependent contractors and not as officers, agents or employees of the state. The Grantee is notentitled to accrue any benefits of state employment, including retirement benefits and any other rightsor privileges connected with employment by the State of Florida.

23. Grantee's Subcontractors. The Grantee shall be responsible for all work performed and allexpenses incurred in connection with this Agreement. The Grantee may subcontract, as necessary, toperform the services and to provide commodities required by this Agreement. The Division shallnot be liable to any subcontractor(s) for any expenses or liabilities incurred under the Grantee’ssubcontract(s), and the Grantee shall be solely liable to its subcontractor(s) for all expenses andliabilities incurred under its subcontract(s). The Grantee must take the necessary steps to ensure thateach of its subcontractors will be deemed to be independent contractors and will not be consideredor permitted to be agents, servants, joint venturers or partners of the Division.


24. Liability. The Division will not assume any liability for the acts, omissions to act or negligence ofthe Grantee, its agents, servants or employees; nor may the Grantee exclude liability for its ownacts, omissions to act or negligence to the Division.

a) The Grantee shall be responsible for claims of any nature, including but not limited to injury,death and property damage arising out of activities related to this Agreement by the Grantee, itsagents, servants, employees and subcontractors. The Grantee shall indemnify and hold the Divisionharmless from any and all claims of any nature and shall investigate all such claims at its ownexpense. If the Grantee is governed by Section 768.28, Florida Statutes, it shall only be obligatedin accordance with this Section.

b) Neither the state nor any agency or subdivision of the state waives any defense of sovereignimmunity or increases the limits of its liability by entering into this Agreement.

c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost ofcollection related to this Agreement.

d) The Grantee shall be responsible for all work performed and all expenses incurred in connectionwith the project. The Grantee may subcontract as necessary to perform the services set forth in thisAgreement, including entering into subcontracts with vendors for services and commodities,provided that such subcontract has been approved in writing by the Department prior to its executionand provided that it is understood by the Grantee that the Department shall not be liable to thesubcontractor for any expenses or liabilities incurred under the subcontract and that the Granteeshall be solely liable to the subcontractor for all expenses and liabilities incurred under thesubcontract.

25. Strict Compliance with Laws. The Grantee shall perform all acts required by this Agreement instrict conformity with all applicable laws and regulations of the local, state and federal law. Forconsequences of noncompliance, see Section 18, Noncompliance.

26. No Discrimination. The Grantee may not discriminate against any employee employed under thisAgreement or against any applicant for employment because of race, color, religion, gender,national origin, age, handicap, pregnancy or marital status. The Grantee shall insert a similarprovision in all of its subcontracts for services under this Agreement.

27. Breach of Agreement. The Division will demand the return of grant funds already received, willwithhold subsequent payments and/or will terminate this agreement if the Grantee improperlyexpends and manages grant funds; fails to prepare, preserve or surrender records required by thisAgreement; or otherwise violates this Agreement.


28. Termination of Agreement. The Division will terminate or end this Agreement if the Grantee failsto fulfill its obligations herein. In such event, the Division will provide the Grantee a notice of itsviolation by letter and shall give the Grantee fifteen (15) calendar days from the date of receipt tocure its violation. If the violation is not cured within the stated period, the Division will terminatethis Agreement. The notice of violation letter shall be delivered to the Grantee's Contract Manager,personally, or mailed to his/her specified address by a method that provides proof of receipt. In theevent that the Division terminates this Agreement, the Grantee will be compensated for any workcompleted in accordance with this Agreement prior to the notification of termination if the Divisiondeems this reasonable under the circumstances. Grant funds previously advanced and not expendedon work completed in accordance with this Agreement shall be returned to the Division, withinterest, within thirty (30) days after termination of this Agreement. The Division does not waiveany of its rights to additional damages if grant funds are returned under this Section.

29. Preservation of Remedies. No delay or omission to exercise any right, power or remedy accruingto either party upon breach or violation by either party under this Agreement shall impair any suchright, power or remedy of either party; nor shall such delay or omission be construed as a waiver ofany such breach or default or any similar breach or default.

30. Non-Assignment of Agreement. The Grantee may not assign, sublicense or otherwise transfer itsrights, duties or obligations under this Agreement without the prior written consent of the Division,which shall not unreasonably be withheld. The agreement transferee must demonstrate compliancewith the requirements of the project. If the Division approves a transfer of the Grantee’s obligations,the Grantee shall remain liable for all work performed and all expenses incurred in connection withthis Agreement. In the event the Legislature transfers the rights, duties and obligations of theDivision to another governmental entity, pursuant to Section 20.06, Florida Statutes or otherwise,the rights, duties and obligations under this Agreement shall be transferred to the succeedinggovernmental agency as if it was the original party to this Agreement.

31. Required Procurement Procedures for Obtaining Goods and Services. The Grantee shallprovide maximum open competition when procuring goods and services related to the grant-assistedproject in accordance with Section 287.057, Florida Statutes.

a) Procurement of Goods and Services Not Exceeding $35,000. The Grantee must use the applicableprocurement method described below:

1. Purchases Up to $2,500: Procurement of goods and services where individual purchases do notexceed $2,500 do not require competition and may be conducted at the Grantee’s discretion.

2. Purchases or Contract Amounts Between $2,500 and $35,000: Goods and services costingbetween $2,500 and $35,000 require informal competition and may be procured by purchaseorder, acceptance of vendor proposals or other appropriate procurement document.

b) Procurement of Goods and Services Exceeding $35,000. Goods and services costing over$35,000 may be procured by either Formal Invitation to Bid, Request for Proposals or Invitation toNegotiate and may be procured by purchase order, acceptance of vendor proposals or otherappropriate procurement document.


32. Conflicts of Interest. The Grantee hereby certifies that it is cognizant of the prohibition of conflictsof interest described in Sections 112.311 through 112.326, Florida Statutes and affirms that it willnot enter into or maintain a business or other relationship with any employee of the Department ofState that would violate those provisions. The Grantee further agrees to seek authorization from theGeneral Counsel for the Department of State prior to entering into any business or other relationshipwith a Department of State Employee to avoid a potential violation of those statutes.

33. Binding of Successors. This Agreement shall bind the successors, assigns and legal representativesof the Grantee and of any legal entity that succeeds to the obligations of the Division of Library andInformation Services.

34. Employment of Unauthorized Aliens. The employment of unauthorized aliens by the Grantee isconsidered a violation of Section 274A (a) of the Immigration and Nationality Act. If the Granteeknowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation ofthis Agreement.

35. Severability. If any term or provision of the Agreement is found to be illegal and unenforceable, theremainder will remain in full force and effect, and such term or provision shall be deemed stricken.

36. Americans with Disabilities Act. All programs and facilities related to this Agreement must meetthe standards of Sections 553.501-553.513, Florida Statutes and the Americans with DisabilitiesAct of 1990.

37. Governing Law. This Agreement shall be construed, performed and enforced in all respects inaccordance with the laws and rules of Florida. Venue or location for any legal action arising underthis Agreement will be in Leon County, Florida.

38. Entire Agreement. The entire Agreement of the parties consists of the following documents:

a) This Agreement

b) Florida Single Audit Act Requirements (Attachment A)

c) Fiscal Year 2017-18 State Aid to Libraries Final Grants (Attachment B)


The Grantee hereby certifies that they have read this entire Agreement and will comply with all ofits requirements.

Date of Agreement: _____________________________________

Grantee:

By: ___________________________________________

Chair of Governing Body or

Chief Executive Officer

______________________________________________

Typed name and title

______________________________________________

Clerk or Chief Financial Officer

______________________________________________


______________________________________________

Date

Department of State:

By: ___________________________________________

_______________________________________________


_______________________________________________

Witness


ATTACHMENT AFEDERAL AND STATE OF FLORIDA SINGLE AUDIT ACT REQUIREMENTS

AUDIT REQUIREMENTS

The administration of resources awarded by the Department of State to the Grantee may be subject toaudits and/or monitoring by the Department of State as described in this Addendum to the Grant AwardAgreement.

MONITORING

In addition to reviews of audits conducted in accordance with 2 CFR 200.501 Section 215.97, FloridaStatutes, monitoring procedures may include, but not be limited to, on-site visits by Department of Statestaff, limited scope audits as defined by 2 CFR 2 §200.425, and/or other procedures. By entering into thisagreement, the recipient agrees to comply and cooperate with any monitoring procedures/processesdeemed appropriate by the Department of State. In the event the Department of State determines that alimited scope audit of the recipient is appropriate, the recipient agrees to comply with any additionalinstructions provided by the Department of State staff to the recipient regarding such audit. The recipientfurther agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemednecessary by the Chief Financial Officer or Auditor General.

AUDITS

PART I: FEDERALLY FUNDED:

This part is applicable if the recipient is a State or local government or a non-profit organization asdefined in 2 CFR 200.90, 200.64 & 200.70 as revised.

1. In the event that the recipient expends $750,000 for fiscal years ending after December 31, 2014 ormore during the non-Federal entity's fiscal year in Federal awards in its fiscal year, the recipientmust have a single or program-specific audit conducted in accordance with the provisions of 2CFR200.501. Exhibit 1 to this agreement indicates Federal resources awarded through the Department ofState. The determination of amounts of Federal awards expended should be in accordance with theguidelines established by 2 CFR 200.502. An audit of the recipient conducted by the AuditorGeneral in accordance with the provisions of 2 CFR 200.514, as revised, will meet the requirementof this part.

2. In connection with the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfillthe requirements relative to auditee responsibilities as provided in 2 CFR 200.508.

3. If the recipient expends less than $750,000 for fiscal years ending after December 31, 2014 inFederal awards in its fiscal year, an audit conducted in accordance with the provisions of 2 CFR200.501 is not required. In the event that the recipient expends less than $750,000 for fiscal yearsending after December 31, 2014 in Federal awards in its fiscal year and elects to have an auditconducted in accordance with the provisions of 2 CFR 200.501, the cost of the audit must be paidfrom non-Federal resources (i.e., the cost of such an audit must be paid from recipient resourcesobtained from other than Federal entities). (d) Exemption when Federal awards expended are lessthan $750,000. A non-Federal entity that expends less than $750,000 during the non-Federal entity'sfiscal year in Federal awards is exempt from Federal audit requirements for that year, except asnoted in 2 CFR §200.503 Relation to other audit requirements, but records must be available for


review or audit by appropriate officials of the Federal agency, pass-through entity, and GovernmentAccountability Office (GAO).

The Internet web addresses listed below will assist recipients in locating documents referenced in thetext of this agreement and the interpretation of compliance issues.

U.S. Government Printing Office www.ecfr.gov

PART II: STATE FUNDED:

This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2) (l),FloridaStatutes

1. In the event that the recipient expends a total amount of state financial assistance equal to or inexcess of $750,000 in any fiscal year of such recipient (for fiscal years ending after June 30, 2016),the recipient must have a State single or project-specific audit for such fiscal year in accordancewith Section 215.97, Florida Statutes; applicable rules of the Executive Office of the Governor andthe Chief Financial Officer; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofitand for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this agreement indicatesstate financial assistance awarded through the Department of State by this agreement. In determiningthe state financial assistance expended in its fiscal year, the recipient shall consider all sources ofstate financial assistance, including state financial assistance received from the Department of State,other state agencies, and other nonstate entities. State financial assistance does not include Federaldirect or pass-through awards and resources received by a nonstate entity for Federal programmatching requirements.

2. In connection with the audit requirements addressed in Part II, paragraph 1, the recipient shallensure that the audit complies with the requirements of Section 215.97(7), Florida Statutes. Thisincludes submission of a financial reporting package as defined by Section 215.97(2) (d), FloridaStatutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profitorganizations), Rules of the Auditor General.

3. If the recipient expends less than $750,000 in state financial assistance in its fiscal year (for fiscalyears ending after June 30, 2016), an audit conducted in accordance with the provisions of Section215.97, Florida Statutes, is not required. In the event that the recipient expends less than $750,000in state financial assistance in its fiscal year ending after June 30, 2016 and elects to have an auditconducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of theaudit must be paid from the nonstate entity’s resources (i.e., the cost of such an audit must be paidfrom the recipient’s resources obtained from other than State entities).

The Internet web addresses listed below will assist recipients in locating documents referenced in thetext of this agreement and the interpretation of compliance issues.

State of Florida Department Financial Services (Chief Financial Officer)

http://www.fldfs.com/

State of Florida Legislature (Statutes, Legislation relating to the Florida Single Audit Act)

http://www.leg.state.fl.us/


PART III: REPORT SUBMISSION

1. Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, asrevised, and required by PART I of this agreement shall be submitted, when required by Section.320 (d), OMB Circular A-133, as revised, by or on behalf of the recipient directly to each of thefollowing:

A. The Department of State at each of the following addresses:

Office of Inspector GeneralFlorida Department of StateR. A. Gray Building, Room 114A500 South Bronough St.Tallahassee, FL 32399-0250

B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the numberof copies required by Sections .320 (d)(1) and (2), OMB Circular A-133, as revised, shouldbe submitted to the Federal Audit Clearinghouse), at the following address:

Federal Audit ClearinghouseBureau of the Census1201 East 10th StreetJeffersonville, IN 47132

C. Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f),OMB Circular A-133, as revised.

2. Copies of financial reporting packages required by PART II of this agreement shall be submitted byor on behalf of the recipient directly to each of the following:

A. The Department of State at each of the following addresses:

Office of Inspector GeneralFlorida Department of StateR. A. Gray Building, Room 114A500 South Bronough St.Tallahassee, FL 32399-0250

B. The Auditor General’s Office at the following address:

Auditor General’s OfficeRoom 401, Pepper Building111 West Madison StreetTallahassee, Florida 32399-1450

3. Any reports, management letter, or other information required to be submitted to the Department ofState pursuant to this agreement shall be submitted timely in accordance with OMB Circular A-133,Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable.

4. Recipients, when submitting financial reporting packages to the Department of State for audits doneState Aid to Libraries Grant Agreement (Form DLIS/SA02)Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 07-2017. Page 12 of 15

in accordance with OMB Circular A-133 or Chapters 10.550 (local governmental entities) or10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate thedate that the reporting package was delivered to the recipient in correspondence accompanying thereporting package.

PART IV: RECORD RETENTION

1. The recipient shall retain sufficient records demonstrating its compliance with the terms of thisagreement for a period of five years from the date the audit report is issued, and shall allow theDepartment of State, or its designee, CFO, or Auditor General access to such records upon request.The recipient shall ensure that audit working papers are made available to the Department of State,or its designee, CFO, or Auditor General upon request for a period of at least three years from thedate the audit report is issued, unless extended in writing by the Department of State.


EXHIBIT – 1

FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TOTHIS AGREEMENT CONSIST OF THE FOLLOWING:

Not Applicable.

COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERALRESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE ASFOLLOWS:

Not Applicable.

STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THISAGREEMENT CONSIST OF THE FOLLOWING:

MATCHING RESOURCES FOR FEDERAL PROGRAMS:

Not Applicable.

SUBJECT TO SECTION 215.97, Florida Statutes:

Florida Department of State, State Aid to Libraries; CSFA Number 45.030. Award Amount: SeeAttachment B.

COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCESAWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:

The compliance requirements of this state project may be found in Part Four (State Project ComplianceRequirements) of the State Projects Compliance Supplement located at https://apps.fldfs.com/fsaa/.


ATTACHMENT B

[Fiscal Year 2017-18 State Aid to Libraries Final Grants to be attached by the Division upon executionof the agreement]


TYPE OF GRANT -AUTHORIZED USED OF FUNDS - FLORIDA STATUTE 125.0104 (Please check one)

__ CAPITAL PROJECTS: Acquisition , construction, extension , enlargement, remodeling, repairing, improving, maintaining, operating or promoting one or more publicly owned and operated convention centers, sports stadiums, sports arenas, coliseums, auditoriums, museums, zoological parks, fishing piers, or nature centers.

V COMMUNITY EVENTS: Promoting tourism through local events. Maximum Award for existing events - $1 ,000

__ NEW OR SPECIAL EVENTS: Promoting tourism through events lasting two or more days sponsored by non-profit or for-profit organizations such as festivals, art shows, and historical events, which are open to the public and attract over 2,500 visitors from outside the County per event. Maximum Award - TDC Discretion

__ SPORTS EVENTS: Promoting tourism through organized amateur sports tournaments and events held within the County that bring over 200 participants from outside the County per event. Maximum Award is TDC Discretion.

It is understood that TDC approval requires final approval from the Madison County Board of County Commission. It is further understood that the Tourist Development Council is funded by the Local Option Tourist Development Act and all projects and events should promote overnight stay in Madison County hotels, motels, bed & breakfasts and campgrounds.

NOTE: All printed, promotional and related material must contain the following: "Funded in part by the Madison County Tourist Development Council" or words to that effect. Advertising copy and or content must be approved by the TDC Administrator in advance.

APPLICANT NAME (ORGANIZATION) Mar:foYm C/X.IJl)1y fillYick J-t/)y!:J f-ec/t'v ADDREss: 3lO W( ]uihr M,l{e,y- Auenu e CITY/STATE/ZIP /''p::\1~ a :;32340

I TELEPHONE NUMBER: S(;SQ _q73 -<{1/3 coNTACT PERSON: \\hvxfu. Vw(d CONTACT PERSON CELL: $5D-£/ 3 3 --14 bJ.-__ APPLICANT cHIEF OFFIcIAL: J:ivx:ws ~ G la.&2-x-

FAX: ----------

TI TL E:-kux: c a-h 'l), red,ac EMAIL:'Stcxle5\AJ v (2;:{,malcari_

TITLE: ~aTe, Dt1,ecf-ox: APPLICANT CHIEF OFFICIAL CELL: CSS'D-3(p3-3<e 1 j EMAIL:--=---=--=--=--=------

, MADISON COUNTY TOURIST DEVELOPMENT COUN L GRANT APPLICATION PAGE4

A -- l / /TM NAME OF EVENT/PROJECT: mc:~s-r 5-f-h.- nn,tL0-,( (e,{ la VY'C[[{Mcp

DESCRIPTION OF EVENT! PROJECT: Gl"'flmu..n riy evrA:1i Oe{elorz:cb 0"3 51Dry-iel{m23 ) ,

J)Y]YJVrt:10~CJ)mroJ1nJyJ~ e neou;rg1na <.A<2< hC\ peopk - cdC -+bruuJ~ 1 :5,~ "'nce'S +6 l-[1/ ovi ou.x· 5+-~ . r--zJ J u U 1

AMOUNT REQUESTED: (Please provide a budget detail of expenses that are to be paid with this money)

$ l>ODD jo ccr +owarcf -+eV)f +clcal"' xevt+cd EVENTBEGINDATE: ~Jt.l\J _l'1

1:Jf) lS EVENTENDDATE: Nov (1;__~ l?;

LocATION oF EvENT: 1 M Wcdlvfuv£S-faxMJ 6151 NC£rrkvrarJ12oo_L T J~d"\5uV\ FL 3~

PROJECTED ATTENDANCE: J ·

Number of attendees: 37 5 Number of attendee hotel rooms:_. 5 __ _ Number of staff hotel rooms: 2 Number of attendee restaurant meals to be consumed: 5 D - ) [JO

Number of staff restaurant meals to be consumed: IJ__-J 5

TARGET ~u DIENCE: All hil/£ne '(5 a cgD '9;- fn'Jyrs fumdt1 tS o.ncf tarrouttlt~ ® ffPes; DESCRIBE HOW MADISON COUNTY RESIDENTS AND VISITORS WILL BENEFIT FROM

. YOUR PR JEC AND HOW YOU W LL EVALUATE YOUR EFFECTIVENES~. / _ , t - r ri.tL 0...1'-t Sh ·,Y\ euhd-v-w s 5t"o--r1 es

THE MADISON COUNTY TDC AND THE MADISON COUNTY BOARD OF COUNTY COMMISSIONERS REQUIRE THAT ALL FUNDS BE MANAGED PROFESSIONALLY AND l;.:[HICALL Y. HOW WILL OU MONITOR EXPl;NDITURES OF GRANT FUNDS? '.v<e..5-e :-t c)O _- -..r- o'<'+

IF ENTIRE REQUEST yANNOT BE FUNDED, CAN PROJECT BE RESTRUCTURED FOR LESS FUNDING? ( ) YES ( i,{NO IF YES, INDICATE MINIMUM AMOUNT REQUIRED$ ____ _

MADISON COUNTY TOURJST DEVELOPMENT COUNCIL GRANT APPLICATION PAGES

INDEMNITY AGREEMENT

In consideration of Madison County Board of County Commissioners, the Madison County

Tourist Development Council, the name of the town or city w here t he event is being he ld and

the Greater Mad ison County Chamber of Commerce & Tourism, permitting t he undersigned to

lease, rent or use property of County or City described as :

__________________ hereinafter referred to as the "Property", on

--~~------~ the undersigned has agreed and does hereby agree to indemnify,

save and hold harmless the Madison County Board of County Commissioners, the Madison

County Tourist Development Council, the name of t he town or city where the event is being

held and the Greater Madison County Chamber of Commerce & Tourism for loss of or damage

to the Property and from any and all liability for damages or injuries, or claims for damages or

injuries, to any person or property suffered wh ile on or arising during the use of the Property

and pay to Chamber of Commerce, upon demand, all damages, costs, expenses and attorney's

fees that County may sustain, or become liable or answerable for, or shall pay, upon, in

consequence of the use of the Property and Tourist Development Grant Funding by the

undersigned or by any other person w ith the consent of the undersigned.

I have read the Procedures and Guidelines governing the use of these Tourist Development

Council Grant Funds and this Grant Application, received a copy thereof, and do hereby agree to

abide by them.

~ ' ' Dated this -----'--l- day of .__ k., l1

6 l ,j

I 'l , 20 .,) .

1' I, ' I I I \ .I , l 1 I \ j \, \ It \ l '\ '/_)l, vJ~ f I n( 1

Print or-1type name of individual/organifation 1

LJ / 'x_,-1\

J ,)

Sign~\ii"re"'d'f ihdivid.ual or authorized agent/officer 1/

I

MADISON COUNTY TOURIST DEVELOPMENT COUNCIL GRANT APPLICATION PAGE 6

MADISON COUNTY TOURIST DEVELOPMENT COUNCIL GRANT APPLICATION CERTIFICATION

ORGANIZATION Mad i.SOV\ (1l,l\/\, f y f{ Q\f 1 dt,__ Sfzi~( l·1 d ADDREss 31 () 0 E ))U-s±\,1 KL I l ~ -v- A:-u e Y1 w crTY ~ \ 0-d ~so Y\ sT[ TE FL, zrp c323-Lfb-=-

" FAX TELEPHONE S5D-q 7 3- i 8 I 3 - ---------- --,----

EMAIL %·6 es lAJV ~ma; I. co/'l'J CONTACTPERSON Wan.do. VtoLe.f TITLE As30c I Q+-..e 2l Y~d w TELEPHONE 15D -q73 - ii l3 I have reviewed this GRANT APPLICATION from the Madison County Tourist Development Council. I am in full agreement with the information contained herein. To the best of my knowledge, the information contained in this application and its attachments are accurate and complete.

The Clerk of the Circuit Court shall provide the Tourist Development Council a summary of all approved event gra_ry disbursements an invoices. Any encumbered amounts of the grant not expended will reve1i back to "TDC

Gra s" exper7 item in the budget Date 1l,,, /;;f f)- ·gani ~-tion Leader-(Si nature) II

1 Datequ.17 /3_1 ;J;Q(3

Considered this _ _ day of ____ , _ __ at a duly called meeting of the Madison County Tourist Development Council and by motion duly recorded, this funding application is:

J Recommended to the BOCC in the amount of$ l O Q O • O"Q I

___ Not approved

Madison County Tourist Development Council

Cfiairman

MADISON COUNTY TOURIST DEVELOPMENT COUNCIL GRANT APPLICATION PAGE7

Attest

a tf:i; ~ }di, :. TDC A1 inistrator

;,,

WRU[ [01/!PM[NT & PRRrn

ATTN: Brian Kauffman

Madison County Coordinator

229 SW Pinckney St. Suite 219

Madison, FL 32341

Waste Equipment and Parts LLC

September 14, 2018

Subject: Madison County Lease Ending on 2016 Mack MRU613 VIN -1M2AV02C7GM014456

Mr. Kauffman,

See below for options related to the 2016 Mack MRU613 with E-Z Pack Front Loader. This vehicle is

reaching the end of the current lease agreement. Action must be taken before December 1, 2018.

Option 1:

Unit can be purchased by Madison County for $145,397.00 from The Bancorp before December 1, 2018.

Option 2:

Unit can be released to Waste Equipment and Parts (WEP) before December 1, 2018. Vehicle must

meet following terms as originally agreed upon:

• Complete vehicle must be roadworthy

• Must pass a standard DOT pre-trip inspection for safe operation on the public roadway

• All systems should function as intended by the OEM

• Garbage collection body must be fully operational with no safety systems disabled

• No material of any kind loaded inside the body at time of pickup

• No accident damage (costing over $1000 to repair) and no broken/cracked glass

• Unit must be complete as it was originally manufactured with all OEM items and accessories still mounted

• Tires and brakes need to be at 50% or better

If option 2 is exercised, WEP proposes the following vehicle replacement options on the following page:

4902 South 16th Avenue, Suite E Tampa, Florida 33619 Toll Free: 866-228-2411 Page 1 of 2

Office: 813-241-1900 Fax: 813-241-1990

www.WasteEquipmentandParts.com

Waste Equipment and Parts LLC

wnirr [OUIPU[NT & Pnng

Madison County Replacement Vehicle Options:

Type of Purchase Notes Purchase Price

Stock Unit Reference Quote 154 IN STOCK ready truck, available $259,950.00 immediately

FSA-2017-2018 Bid Reference Quote 177 Pricing Expires on Sept 30, 2018 unit $265,734.17 will need to be built

FSA-2018-2019 Bid Reference Quote 178 Pricing Begins on Oct 1, 2018 unit $271,296.58 will need to be built

Estimated cab/chassis build time 90 days (approximately).

Estimated body build time 45-60 days (approximately).

Using the lowest cost option above of $259,950.00, the following lease options are available:

Leasing Vendor Lease Period Annual Payments End of Lease - Buy-Out Price

The Bancorp 3 Year $45,941.45 $151,000.00 (WEP guarantees buy back or Madison County can pay off to keep the unit)

The Bancorp 7 Year $44,122.71 $1.00 (Madison County Owns at the End) Leasing2 7 Year $42,397.13 $1.00 (Madison County Owns at the End)

It is our recommendation to purchase the Stock Unit noted above at the purchase price of $259,950.00.

If Madison County wants to return the unit at the end of 3 years, the 3 year lease option with

guaranteed buy back should be exercised. At that time WEP will take possession/ownership of the unit

and pay off the Buy-Out Price.

If Madison County wants to own the unit at the end of the lease, the 7 year lease option should be

exercised. At that time Madison County will maintain possession/ownership of the vehicle.

It should also be noted that if Madison County wants to maintain fleet uniformity, Waste Equipment and

Parts is the only authorized E-Z Pack dealer in the state of Florida, with OEM parts, service, and warranty

authorization for the E-Z Pack product line.

Thanks,

Alan Blanchard Jr., MBA

Equipment Sales Manager

Waste Equipment and Parts

[email protected]

4902 South 16th Avenue, Suite E Tampa, Florida 33619 Toll Free: 866-228-2411 Page 2 of 2

Office: 813-241-1900 Fax: 813-241-1990

www.WasteEquipmentandParts.com

Trade-In and Buy-Back Terms and Conditions

Vehicle/ Equipment Details:

Cab and Chassis Information: Year: 2016 Make: Mack

------------VIN: 1M2AV02C7GM014456 Fuel Type: Diesel

Miles: N/A Hours: N/A -'----------- --'-----Body Information: Year: 2015 Make: E-Z Pack ------------Type: FEL S/N : 214736 ------------

Additional Options/ Notes:

EXPIRATION DATE: 12/01/2018

Model: MRU613 Drive Position(s): LH ---------

Model: Hercules FL0080J40SE Size (Cubic Yards): 40

--------

As part of this program the following conditions must be met for all vehicles being considered for Buy

Back or Trade-In:

• Complete vehicle must be roadworthy

• Must pass a standard DOT pre-trip inspection for safe operation on the public roadway

• All systems should function as intended by the OEM

• Garbage collection body must be fully operational with no safety systems disabled

• No material of any kind loaded inside the body at time of pickup

• No accident damage (costing over $1000 to repair) and no broken/cracked glass

• Unit must be complete as it was originally manufactured with all OEM items and accessories still

mounted

• Tires and brakes need to be at 50% or better

Waste Equipment & Parts (WEP) reserves the right to inspect the vehicle prior to pick-up. If the vehicle

does not meet the above terms, WEP may reject the vehicle, and modify the terms of the agreement.

Please select one of the following:

X It is understood that the above vehicle/ equipment WILL meet above conditions and is expected to be driven off of the customer property by a transporter at the time of buy-back or trade-in

It is understood that the above vehicle/ equipment WILL NOT meet above conditions and will be considered non-functioning and will be towed from the lot for salvage or parts value only

By signing below, the above conditions are mutually agreed upon for Buy-Back or Trade-In of the

above listed vehicle:

Hauler Name: Madison County Solid Waste Waste Equipment & Parts LLC

Name Printed: Sales Representative: Alan Blanchard

Date: I Date: I Customer Signature: I Approval Signature: I

WL4.l'P Equipment Quote 4902 SOUTH 16TH AVENUE, SUITE E TAMPA, FLORIDA 33619

Buyer Name / Address Ship To

Estimate#

Quote Date:

Quote Expires:

Madison County Solid Waste Dept P.O Box 237

Madison County Solid Waste Madison, FL 32341

Madison, FL 32341 USA

Buyer P.O. No.

Item

QX-WEP-NOTE

QX~Chassis

QX-EZ-CFL-40

QX-EZ-CFL-B09 QX-EZ-CFL-B20 QX-EZ-CFL-E0 I QX-EZ-CFL-BI4 QX-EZ-CFL-BI I QX-EZ-CFL-E07 QX-EZ-CFL-B25 QX-EZ-CFL-V02 QX-EZ-CFL-E03 QX-EZ-CFL-Bl8 QX-EZ-CFL-L06 QX-EZ-CFL-L08 QX-EZ-CFL-B26 Shipping

Terms Rep

Net 30 AB

Description

All items below included in this price, shipping noted separately. Entire Unit is a Stock "Ready Truck" and is SUBJECT TO PRIOR SALE IN STOCK UNIT- SUBJECT TO PRIOR SALE: 2018 Mack MRU613 TerraPro with MP7 Mack Engine and Allison 4500 5 Speed Transmission, 66K GVWR - 20K front, 46K rear E-Z Pack Hercules 40yd Front Loader with one color powder coat and factory mounting included Telescoping Hopper Access Ladder (not w/ LH sump clean-out door) Remote Lube Fittings for Packing Panel Hopper Flood Light · Radius Cab Shield with Air-Lift Extension Front Body Screen Enclosure Peterson Smart Strobes (4 lights) (Replaces rear tum signals) Rub-A-Fender (over wide rear tires) Dual 3rd Eye Camera System with 7" HD 4 port LCD Color Monitor Container Flood Light Mounted on Cab Mirror 201b Fire Extinguisher with Bracket on Body 60" Forks 6" Fork Bumper Pad Extensions "CAUTION" Decal on Tailgate Shipping

All Quotes Expire 30 Days After Initial Quote Date, Equipment Specs Subject to Change Without Notice.

Equipment End User

Madison Co.

Qty

I I I I I I I I I I I I I I

Subtotal

Rate

257,450.00

0.00

0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

2,500.00

Sales Tax (6.0%)

Total

154

9/10/2018

I 0/15/2018

PROJECT EQ#

Total

257,450.00

0.00

0.00

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

2,500.00

$259,950.00

$0.00

$259,950.00

•• Equipment Quote 4902 SOUTH 16TH AVENUE, SUITE E TAMPA, FLORIDA 33619

Buyer Name / Address

Madison County Solid Waste Dept P.O Box 237 Madison, FL 32341 USA

Ship To

Madison, Madison 32341 USA

Estimate#

Quote Date:

Quote Expires:

Buyer P.O. No. Terms Rep Equipment End User

Net 30 Madison Co

Item

QX-WEP-NOTE

QX-Chassis

QX-EZ-CFL-40

QX-EZ-CFL-B06 QX-EZ-CFL-B09 QX-EZ-CFL-BI l QX-EZ-CFL-BI 8 QX-EZ-CFL-B26 QX-EZ-CFL-L06 QX-EZ-CFL-L08 QX-EZ-CFL-E0l QX-EZ-CFL-E05 QX-EZ-CFL-Bl4 QX-EZ-CFL-B25 QX-EZ-CFL-V02 QX-EZ-CFL-E03 QX-EZ-CFL-E07 QX-EZ-CFL-H03 QX-EZ-SPECIAL Shipping QX-WEP-NOTE

Description Qty

Pricing Below Reflects 20 I 7-20 l 8 Florida Sheriffs Association Pricing based on a recent quote from Nextran, this unit is NOT readily available, and would need to be built. This unit would NOT be able to deliver on or before Dec I, 2018. Mack TerraPro MRU613 MP7 Engine, Allison 4500 Automatic I Transmission, 66K GVWR E-Z Pack Hercules 40yd Front Loader with one color paint and factory I mounting included, roof body access ladder, remote lube fittings on packer panel Sharks Teeth on Packing Panel I Telescoping Hopper Access Ladder (not w/ LH sump clean-out door) I Front Body Screen Enclosure I 201b Fire Extinguisher with Bracket on Body I "CAUTION" Decal on Tailgate l 60" Forks I 6" Fork Bumper Pad Extensions I Hopper Flood Light I Trapezoidal Reverse Lights Mounted on Body Sides I Radius Cab Shield with Air-Lift Extension (new for 2016) I Rub-A-Fender (over wide rear tires) l Dual 3rd Eye Camera System with 7" HD 4 port LCD Color Monitor I Container Flood Light Mounted on Cab Shield I Peterson Smart Strobes ( 4 lights) (Replaces rear tum signals) I Wet Paint Arm and tailgate cylinders to Match Body l Steel Surcharge I ~W~ l FSA Fee of3/4% I


Subtotal

Rate

145,121.00

103,581.00

459.00 789.00 467.00 372.00 194.00 718.00 268.00 166.00 208.00

1,909.00 460.00

2,786.00 184.00 497.00 577.00

2,500.00 2,500.00 1,978.17

Sales Tax (6.0%)

Total

177

9/14/2018

9/30/2018

PROJECT EQ#

Total

0.00

145,121.00

103,581.00

459.00 789.00 467.00 372.00 194.00 718.00 268.00 166.00 208.00

1,909.00 460.00

2,786.00 184.00 497.00 577.00

2,500.00 2,500.00 1,978.17

$265,734.17

$0.00

$265,734.17

fll~fl Hllf]T[ [(}U/P~l[NT & PIJNR Equipment Quote

4902 SOUTH 16TH AVENUE, SUITE E TAMPA, FLORIDA 33619

Buyer Name / Address Ship To

Estimate#

Quote Date:

Quote Expires:

Madison County Solid Waste Dept P.O Box 237

Madison, Madison 32341 USA

Madison, FL 32341 USA

Buyer P.O. No.

Item

QX-WEP-NOTE

QX-Chassis

QX-EZ-CFL-40

QX-EZ-CFL-B06 QX-EZ-CFL-B09 QX-EZ-CFL-BI 1 QX-EZ-CFL-BI 8 QX-EZ-CFL-B26 QX-EZ-CFL-E0 I QX-EZ-CFL-E05 QX-EZ-CFL-B25 QX-EZ-CFL-V02 QX-EZ-CFL-E03 QX-EZ-CFL-E07 QX-EZ-CFL-H03 Shipping QX-WEP-NOTE

Terms Rep

Net 30

Description

Pricing Below Reflects 2018-2019 Florida Sheriff's Association Pricing based on recently submitted pricing to the sheriff's association, the final numbers will be formalized by Oct. I, 2018, this unit is NOT readily available, and would need to be built. This unit would NOT be able to deliver on or before Dec 1, 2018. Mack TerraPro MRU613 MP7 Engine, Allison 4500 Automatic Transmission, 66K GVWR (Pricing based on estimated FSA pricing for 2018-2019, pricing is ·expected to be approved before Oct 1, 2018 and a formal quote can be generated at that time, this number is for budgetary purposes) E-Z Pack Hercules 40yd Front Loader with one color paint and factory mounting included, roof body access ladder, remote lube fittings on packer panel, (radius cabshield with CleanShield, 60" forks and 6" spacers now included) Sharks Teeth on Packing Panel Telescoping Hopper Access Ladder (not w/ LH sump clean-out door) Front Body Screen Enclosure 201b Fire Extinguisher with Bracket on Body "CAUTION" Decal on Tailgate Hopper Flood Light Trapezoidal Reverse Lights Mounted on Body Sides Rub-A-Fender (over wide rear tires) Dual 3rd Eye Camera System with 7" HD 4 port LCD Color Monitor Container Flood Light Mounted on Cab Shield Peterson Smart Strobes (4 lights) (Replaces rear turn signals) Wet Paint Arm and tailgate cylinders to Match Body Shipping FSA Fee of3/4%


Equipment End User

Madison Co

Qty Rate

I I I I 1 I I I I I 1 1 1 I

Subtotal

145,605.00

113,760.00

500.00 870.00 518.00 400.00 210.00 180.00 230.00 460.00

2,786.00 184.00 497.00 577.00

2,500.00 2,019.58

Sales Tax (6.0%)

Total

178

9/14/2018

9/30/2018

PROJECT EQ#

Total

0.00

145,605.00

113,760.00

500.00 870.00 518.00 400.00 210.00 180.00 230.00 460.00

2,786.00 184.00 497.00 577.00

2,500.00 2,019.58

$271 ,296.58

$0.00

$271,296.58

~ The ~orp

OPEN-END LEASE SCHEDULE

The following vehicle is hereby added to the Master Lease Agreement dated _____ , between The Bancorp Bank (Lessor) and

_M~a~d~is~o_n~C~o~u~n.c.,ty ______________________________________ (Lessee).

Date 09/04/2018

Year, Make & Model

MACK MRU613 with EZ Pack Front Loader -QUOTE ONLY

Exterior Color Interior Color

White Gray

Term & Frequency

Original Value

Base Payment

Sales/ Use Tax

Total Annual Payment

Additional Terms and Conditions:

Tag and title will be billed. DMV cost.

LESSEE Madison County

Signature

Title

Signature

Title

Signature

Title

Optional Equipment

3 Annual

. $259,950.00

$45,941.45

0.0

$45,941.45

VIN

Customer# QUOTE

Unit#

To be Determined

State of Est. Annual ReQistration MileaQe

Security Deposit

Down Payment

Termination Value

Estimated Initial Tax & Tags

Signature

Title

Signature

Title

LESSOR The Bancorp Bank

Signature

Title

Florida N/A

$0.00

$0.00

$151,000.00

To Be Billed

Page 1 of 1

(Rev. December 10, 2015) 06/19/2018 10:49 AM

~ The ~orp

OPEN-END LEASE SCHEDULE

The following vehicle is hereby added to the Master Lease Agreement dated _____ ,, between The Bancorp Bank (Lessor) and

.:..:cM.:..::a:..::d.:..::isc::o.:..:cn--=C:...:o:..::uc:..:n~ty ______________________________________ (Lessee).

Date 09/13/2018

Year, Make & Model

MACK MRU613 with EZ Pack Front Loader-QUOTE ONLY

Exterior Color Interior Color

White Gray

Term & Frequency

Original Value

Base Payment

Sales/ Use Tax

Total Annual Payment

Additional Terms and Conditions:

Tag and title will be billed. OMV cost.

LESSEE Madison County

Signature

Title

Signature

Title

Signature

Title

Optional Equipment

7 Annual

$259,950.00

$44,122.71

0.0

$44,122.71

VIN

Customer# QUOTE

Unit#

To be Determined

State of Est. Annual Registration Mileage

Security Deposit

Down Payment

Termination Value

Estimated Initial Tax & Tags

Signature

Title

Signature

Title

LESSOR The Bancorp Bank

Signature

Title

Florida N/A

$0.00

$0.00

$1.00

To Be Billed

Page 1 of 1

(Rev. December 10, 2015) 06/19/2018 10:49 AM

LEASE FINANCING PROPOSAL

Lessee

Madison County, FL

Proposal Date: Equipment Description:

Commencement Date:

Equipment Cost: Lessee Down Payment:

Amount Financed:

Lease Term: First Payment Date:

Payment Frequency:

Lease Rate: Payment Amount:

Payment Factor:

September 12, 2018 1- Front Loader Refuse Truck October 15, 2018

Option 1 $259,950

$259,950

7 Years 12/15/2018

Annual

4.39% $42,397.13

0.16310

Vendor

Waste Equipment & Parts

Qualifications:

1. Pricing: This is a lease proposal for the payment stream(s) indicated above. If any of the information identified above are not correct, please advise us so that we can determine if a new proposal is required . Other important elements of this proposal are:

a) Rate Expiration: Signing this proposal does not in itself lock in your rate. This lease must be credit approved, contracts properly signed, and the lease funded by Leasing 2 within thirty days from the date of this proposal to protect the rates quoted.

b) Closing Costs: There will be no up-front costs of any kind charged by Lessor including closing costs, points, administrative costs, etc. Your attorney may charge you to review the lease documents and complete the opinion letter required with our lease documentation.

c) Fixed Rates: Rates for ten (10) years and under are fixed for the entire term. Terms over ten (10) years have a rate adjustment after ten (10) years to the then current interest rate for the remaining term.

2. Type of Lease: This is a lease-purchase type of financing. After all the lease payments are made, Lessee will own the equipment without further cost.

3. Financial Reporting: All city, county and tax districts (including fire districts) will be expected to provide GAAP audited financial reports. All non-for profit corporations (vfd's) will be expected to provide IRS 990 federal tax returns. If you do not maintain these types of financial reports, please contact us to discuss.

4. Vendor Payable/ Escrow Account {where applicable): In the event that the truck(s) and/or equipment are not ready to be delivered, proceeds of this lease will be held in a vendor payable account until delivery/acceptance. This is a non-interest bearing account to Lessee.

5. Credit Approval and Documentation: This is a proposal only, and does not represent a commitment to lease. This financing is subject to credit review and approval and execution of mutually acceptable documentation, including the opinion of lessee's counsel opining that the agreement is legal, valid and binding, obligation of Lessee.

Financing by:

Contact:

Phone:

Email:

Date:

Web:

Leasing 2, Inc. Rick Carney

800-287-5155 x16

[email protected]

September 12, 2018

www.leasing2.com

REQUEST TO PROCEED:

When you are ready to proceed with Leasing 2 towards finalizing this lease financing arrangement, please indicate so by signing below and completing the requested information. We will immediately email you our application. Thank you for your confidence and consideration.

Proposal date: September 12, 201 8 Option Chosen: ___ {where applicable)

Upcoming Governing Body meeting date for lease approval: ____________ _

Madison County, FL Name of Lessee

Authorized Signature

Printed Name Of Authorized Signature

Contact Name (If Different Than Authorized Signature)

Contact E-Mail Address

Date

Title

Contact Phone

Last month of your budget year? _______ _

Please complete the above information and fax or email all pages of the proposal to 813-258-9333 I [email protected]

** Important: A Resolution will be required with the lease contract** In the event that you require board action to sign this proposal,

please call us so that we may forward the preferred form for the meeting.

-1-

RESOLUTION NO. 2018-09-26

A RESOLUTION OF THE BOARD OF COUNTY

COMMISSIONERS OF MADISON COUNTY, FLORIDA,

ORDERING THE EXTENSION OF THE 2018 TAX ROLLS;

PROVIDING FOR AN EFFECTIVE DATE.

RECITALS

WHEREAS, pursuant to Section 197.323, Florida Statutes, the Board of County

Commissioners may, upon request by the tax collector and by majority vote, order the

assessment rolls to be extended prior to completion of value adjustment board hearings, if

completion thereof would otherwise be the only cause for delay in the issuance of tax notices

beyond November 1; and

WHEREAS, Section 193.122, Florida Statutes sets forth provisions for the certification

of the assessment rolls and directs the value adjustment board to certify each assessment roll

upon order of the Board of County Commissioners; and

WHEREAS, the completion of the Madison County Value Adjustment Board Hearings

for the 2018 tax year will delay issuance of tax notices beyond November 1; and

WHEREAS, a delay in the issuance of tax notices may result in a disruption to the

operations of the Madison County Taxing Authorities; and,

WHEREAS, the Madison County Tax Collector has requested that the Board of County

Commissioners order the assessment rolls to be extended as provided above.

Now therefore, BE IT RESOLVED BY THE BOARD OF COUNTY

COMMISSIONERS OF MADISON COUNTY, FLORIDA, that:

1. The above recitals are true and correct and incorporated herein by reference as an

integral part hereof.

-2-

2. Pursuant to the provisions of Section 197.323, Florida Statutes, and Section

193.122, Florida Statutes, the Board of County Commissioners, by majority vote, orders the

2018 assessment rolls to be extended prior to the completion of the Value Adjustment Board

hearings and again after conclusion of all hearings.

3. This resolution shall take effect immediately upon adoption.

PASSED AND ADOPTED upon due motion, second, after discussion, by majority vote

this _____ day of __________________, 2018, by the Board of County Commissioners of

Madison County, Florida in regular session.


OF MADISON COUNTY, FLORIDA.

BY:______________________________

Wayne Vickers

Chair

ATTEST:___________________________

William Washington,

Clerk

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