A new SharePoint 2013 intranet for Enbridge!

SharePoint Saturday

September 19, 2015 Toronto

Hello.

Portal Success Consultant SARAH BERG

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Enbridge • 10,000+ employees

• Diverse business units

• Operations across North America

• Top 100 Employer

Habanero and ELink

Technical assessment

• Code review

• Solution architecture

• Development and build processes

• Source code management

• Identify quick wins

• Assess upgrade implications

Visioning

Create a vision and roadmap

• Listening labs

• Stakeholder interviews

• Visioning workshops

• Key themes

• Roadmap

ELink themes

Why upgrade ELink?

• Take advantage of SharePoint 2013 features to better support business outcomes

• Leverage out-of-the-box SharePoint functionality where possible (reduce customization and complexity)

Where are you with SharePoint today?

Which version are you on?

• SharePoint 2007?

• SharePoint 2010?

• SharePoint 2013?

• SharePoint Online?

71% of organizations currently using SharePoint are on SharePoint 2010 (as of August 2014) — Forrester Research Inc. – 2014 Global Usage Surveys

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What to do? • Go to SharePoint 2013 now?

• Wait for SharePoint 2016?

• Go to SharePoint Online?

• Upgrade or migration?

Lessons learned from the upgrade

well defined outcomes The single most important lesson of upgrade projects

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Enterprise SharePoint upgrades are complex. Well defined outcomes, kept top of mind throughout the project, help to navigate and overcome the inevitable bumps along the way.

Why upgrade ELink?

• Take advantage of SharePoint 2013 features to better support business outcomes

• Leverage out-of-the-box SharePoint functionality where possible (reduce customization and complexity)

Specific outcomes

Live in production on SharePoint 2013

Content migrated

Customizations and complexity reduced

Architected following SharePoint best practices

Simplified authoring experience

Improved audience targeting

Leverage SharePoint 2013 search features

Simplified permissions model

focus on what matters Don’t make an upgrade just about the technology platform

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A better homepage experience

Audience targeting

• << audience alert screenshot >>

Search and findability

Event management

users on average register for events each business day

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content, content, content It’s always about content

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Content • Migrating 7,000+ pages

• Preserving metadata

• Mapping audiences

• Minimizing content freezes

• Training 300 content authors

Lessons

• Start with a content inventory and audit

• Don’t assume a migration product will handle everything

• Start migration dry runs sooner than you think you need to

• Test custom features with migrated content

• Consider HTML content cleanup vs mapping legacy styles

develop for the future Responsible Development

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Consider • Responsiveness to business

and user needs

• Maintainability

• Next upgrade cycle

• Future migration to the cloud

Responsible Development

• Leverage out-of-the-box capabilities as much as possible

•Don’t be afraid to customize SharePoint where it makes sense!

• Take a cloud-first development approach (even if you’re deploying on-premise)

1.2 Million fewer lines of code in the

new ELink (67% reduction)

39 fewer custom Web Parts in the new ELink

(60% reduction)

integrated teams rock Habanero partnered with Enbridge’s Enterprise SharePoint team

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Enterprise SharePoint Team • IT Leadership • SharePoint analysts • SharePoint developers • SharePoint admins • SharePoint search admin

Communications • Project sponsorship • Portal manager / editor-in-chief • Site managers • Content authors

Calgary – Edmonton – Toronto – Vancouver

• Solution architecture • SharePoint developer • User Experience developers • Interaction design • Quality assurance

Brand and design direction

Take time to have fun!

Where to start?

Consider your current portal

Set a vision

Define core outcomes

Start today!

Resources

• Insights post: Responsible Development http://www.habaneroconsulting.com/insights/responsible-development

• Whitepaper: Building your employee portal in Office 365 https://habaneroconsulting.com/insights/building-your-employee-portal-or-intranet-in-office-365

• Insights post: Is your on-premises SharePoint development ready for the cloud? http://hbn.ro/1dAbPZi

• Webinar: Responsible Development http://hbn.ro/1EFPF44

Thank you.

Portal Success Consultant SARAH BERG

416.260.5959 x183

sberg@habaneroconsulting.com