GAIL (India) Ltd. invites you to submit your offer in sealed envelope, superscribing RFQ No. & Due datefor the following item(s) in complete accordance with enquiry documents/attachments:
RFQ No. :GAIL/VL/09/M079/3200058343/MECHDate:27.11.2009RFQ Due on : 22.12.2009 at 14:00 Hrs ISTTender Opening Date : 22.12.2009 at 15.00 Hrs IST
PURE SOLID LUBRICANT PASTE PACKING SIZE 1 KG (TOTAL QTY 6 KG)MAKE: DOWCORNING/ ANTISIEZE or eq.COMPOSITION: LESS THAN 500 MG OF SULPHUR, LESS THAN 200MG OF CHLORINEAND FLUORINE PER KG OF LUBRICANTTEMP RANGE: -40 TO +1400 DEG CENTDENSITY: 1.2 GM/MLCOEFFICIENT OF FRICTION: 0.15
this kit comprises of plastic steel A putty = 01 kg ,plastic steel sf 5 min. putty = 500gm, devkit = 1 nos. , fabricon roll = 01 nos., cleaner and conditioner = 01 ltr rusltick 631 = 1 bottle.1 EA = SET OF ABOVEMAKE : DEVCON OR eq.
LED PLATE NO. 250 -(US Make) OR eq.,,High Grade Antiseeze compound in 01 lb tin PACK, Temp. Range -350Deg F to +3000 DegF,Application to high Temp parts ,1 EA= 1 LB BOTTLE
13 6492904253 EACH 1 ________
BIRKOSIT COMPOUND
BIRKOSIT COMPOUND
(1 EA= 1 Kg pack)MAKE : BIRKOSIT OR eQ. -High Pressure & High Temp( 525 Deg Cen). Sealing Compound . Unbeatable Properties:(1) Fully ressistant to air , steam & superheated steam, upto 520 Deg c(970 Deg F ).(2) Good Adhesive bond with metal surfaces .(3) An absolute seal even at pressure upto 7500 KPa .(4) Long shelf life(5)Elasticity should not disappear , even after long use in high temp.
Belzona® 1111 (Super Metal)-(1 kg pack) including solidifier: is a two-component repair andrebuilding material based on a ceramic steel reinforced polymer system. contains : BisphenolA-epichlorohydrin (reaction product) sp.gravity:2.8, flash point :100 DEG C1 EA=1 KG PACKMAKE : BELZONA OR eq.
16 6492904063 EACH 2 ________
BELZONA,CERAMIC S METAL
BELZONA, CERAMIC S METAL
Belzona® 1321 CERAMIC s metal (1 kg pack) including solidifier: provides outstandingprotection for metal surfaces subjected to erosion-corrosion . contains : BisphenolA-epichlorohydrin (reaction product)Flash point 208 F to 98 C, specific gravity:1.03, solubility in water : Moderate , percent volatiles by volume : 10 to 30 vapour density: HVR /AIR1 EA=1 KG PACKMAKE : BELZONA OR eq
OKS 241 ANTI SEEZE SPRAYMAKE : OKS OR eq"Temperature Range (°C/°F) --30°C/ -22°F to +1,100°C/2,012°F** Press- Fit-Test [µ] :0.12, Colour/ Main Components :copper- coloured/copper powder and other solid lubricants, syntheticoil1 EA= 500 ML AEROSOL CAN
OKS- 2101 ANTI CORROSION WAX COATING SPRAY1 EA = 400 ML CANMAKE OKS OR eq.Temperature Range (°C/°F) --40°C to +70°C / -40°F to +158°F Layer Thickness (µm) :10 after one application, to obtain thicker films process can be repeatedafter drying Economy([m²/l] resp.:20 with 10 µm layer thickness[m²/Aerosol]
Belt Dressing Spray1 EA= 500 ML AEROSOL PACK CANMAKE: OKS-2901 OR eq. Applications :For the protection and dressing of drive belts.Advantages :Reduces slippage and increases belt life.
EMD Details : THE EMD/BID BOND OF Rs. 14,500.00/- IN FORM OF DEMAND DRAFT INFAVOUR OF GAIL (INDIA) LIMITED PAYABLE AT STATE BANK OF INDIA, GAIL COMPLEXBRANCH, VIJAIPUR (BRANCH CODE 6635) OR IN THE FORM OF BANK GUARANTEE FROMANY NATIONALISED/SCHDULED BANK SHALL BE SUBMITTED ALONG WITH UNPRICED BID
Instruction to Bidders : IMPORTANT INSTRUCTION TO BIDDERS (TWO BID CASE)
Bidders should submit their bids in TWO SEPARATE PARTS (Part-I & Part-II) which must contain inseparate sealed envelopes superscribed with name of the bidder RFQ Number & Part-I (Unpriced Bid) &Part-II (Price Bid), as applicable. These two envelopes containing Part I (UNPRICED BID) and PART II(PRICE BID) shall be put in a larger envelope duly sealed & super-scribed with RFQ number, due date ofopening and also to bear the name and address of the bidder.(A) Part - I: UNPRICED BID
It should contain the following documents/items:-(i) Documentary evidence against "Bidder's Eligibility Criteria" mentioned in RFQ failing which offershall not be considered.(ii) Requisite EMD as mentioned in RFQ.(iii)Confirmation to acceptance of all terms & conditions of the RFQ as per attached 'Price Schedule'
(B) Part - II: PRICED BIDIt should contain only the prices of the quoted item in "Price Schedule" (enclosed). This blank format to befilled up properly & neatly wherever applicable.METHODOLOGY FOR SELECTION OF TECHNO-COMMERCIAL ACCEPTABLE BIDDERS:i) Part I: Unpriced Bids received within stipulated time/date, shall be opened on scheduled date/time inpresence of bidders who may wish to attend tender opening.ii) Evaluation of the Unpriced Bids shall be carried out on the basis of submission of requisite EMD,compliance to tendered BEC, compliance of terms & conditions of RFQ.iii) Price Bid shall be open of only those Bidders who will be techno-commercially acceptable as perterms and conditions of tender.
Instruction to Bidders:
1 PLEASE NOTE THAT THIS RFQ IS ON "ZERO DEVIATION" BASIS. GAIL WILL ACCEPTOFFERS BASED ON TERMS AND CONDITIONS OF RFQ ONLY. DEVIATION TO TERMS ANDCONDITIONS OF RFQ MAY LEAD TO REJECTION OF OFFER.
INCOMPLETE BIDS SHALL NOT BE CONSIDERED
PRIOR TO DETAILED EVALUATION, PURSUANT TO BIDDER'S ELIGIBILITY AND REJECTIONCRITERIA, GAIL WILL DETERMINE THE SUBSTANTIAL RESPONSIVENESS OF EACH BID TOTHE RFQ/TENDER DOCUMENT. FOR PURPOSE OF THIS, A SUBSTANTIALLY RESPONSIVE BIDIS ONE WHICH CONFORMS TO ALL THE TERMS AND CONDITIONS OF THE BIDDINGDOCUMENTS WITHOUT DEVIATIONS OR RESERVATIONS. GAIL'S DETERMINATION OF ABID'S RESPONSIVENESS IS BASED ON THE CONTENT OF THE BID ITSELF WITHOUTRECOURSE TO EXTRINSIC EVIDENCE.
A BID DETERMINED AS SUBSTANTIALLY NON-RESPONSIVE WILL BE REJECTED BY GAILAND MAY NOT SUBSEQUENTLY BE MADE RESPONSIVE BY BIDDER BY CORRECTION OFTHE NON-CONFORMITY THROUGH QUERIES/ CLARIFICATIONS OR ANY OTHER MEANS.
TECHNICAL AND COMMERCIAL QUERIES (TQ/CQ), IF REQUIRED MAY BE ISSUED TO ONLYTHOSE BIDDERS WHOSE BIDS ARE PRIMA-FACIE RESPONSIVE, FOR SEEKINGCLARIFICATION ONLY. THE REQUEST FOR SUCH CLARIFICATIONS AND THE RESPONSE
SHALL BE IN WRITING AND NO CHANGE IN THE PRICE OR SUBSTANCE OF BIDS SHALL BESOUGHT, OFFERED OR PERMITTED. THE SUBSTANCE OF THE BID INCLUDES BUT NOTLIMITED TO PRICE, DELIVERY/COMPLETION, SCOPE, SPECIFICATION ETC. THUS, THEBIDDER IS NOT PERMITTED TO SUBMIT NEW DOCUMENTS, NEW INFORMATION,WITHDRAWAL OF DEVIATION ETC. WHICH MODIFIES THE ORIGINAL SUBMISSION.
THEREFORE, PLEASE DO NOT TAKE ANY DEVIATION TO THE TERMS AND CONDITIONS OFRFQ AND SUBMIT ALL THE REQUISITE DOCUMENTS AS MENTIONED IN RFQ FAILINGWHICH YOUR OFFER SHALL BE OUTRIGHT REJECTED.
2. BIDDER'S ELIGIBILITY CRITERIA:
"BIDDER SHOULD BE EITHER A MANUFACTURER OR ITS AUTHORISED DISTRIBUTOR /DEALER OF THE QUOTED ITEM AS SPECIFIED IN RFQ. BIDDER SHOULD SUBMIT VALIDDOCUMENTARY CERTIFICATE / EVIDENCE FOR BEING A MANUFACTURER OR ITSAUTHORIZED DISTRIBUTOR / DEALER".
BIDDER SHOULD SUBMIT DOCUMENTARY EVIDENCES ALONG WITH BID TOSUBSTANTIATE ABOVE ELIGIBILITY CRITERIA."BIDDERS MUST FURNISH RELEVANT DOCUMENT(S) / INFORMATION IN SUPPORT OF THEABOVE ELIGIBILITY CRITERION ALONGWITH THE OFFER / BID, FAILING WHICH THE OFFER/ BID SHALL BE SUMMARILY REJECTED WITHOUT ASSIGNING ANY REASON
3. BIDS COMPLETE IN ALL RESPECT SHOULD REACH ON OR BEFORE THE RFQ DUE DATEAND TIME. BIDS THROUGH FAX/ E-MAIL SHALL NOT BE CONSIDERED.
IN CASE OF ANY QUERY, PLEASE CONTACT:Dy. MANAGER (C&P)GAIL (INDIA) LIMITED,P.O. GAIL COMPLEX, VIJAIPUR,DISTT. GUNA, MP - 473 112Phone: +91-7544-274444, Extn: 1388;Fax: +91-7544-274600E-mail: [email protected] / [email protected]
4. BIDS SHOULD BE VALID FOR MINIMUM THREE MONTHS FROM THE DUE DATE OFOPENING OF BID.
5. REJECTION CRITERIA: DEVIATION TO THE FOLLOWING CLAUSES OF RFQ SHALLLEAD TO REJECTION OF BID:
(I) FIRM PRICE(II) EMD/ BID BOND, IF APPLICABLE(III)TECHNICAL SPECIFICATIONS(IV) PRICE SCHEDULE/ PRICE BASIS(V) PERIOD OF VALIDITY OF BID.(VI) PRICE REDUCTION SCHEDULE(VII)PAYMENT TERMS
(VIII)PERFORMANCE BANK GUARANTEE/ SECURITY DEPOSIT, WHEREVER APPLICABLE.(IX) GUARANTEE/WARRANTY, IF APPLICABLE(X) ARBITRATION/ JURISDICTION OF COURT(XI) FORCE MAJEURE(XII) DOCUMENTARY EVIDENCE TO SUBSTANTIATE BIDDER'S ELIGIBILITY CRITERIA
6. BIDDER IS REQUESTED TO FILL UP THE ANNEXURE-I (TERMS, CONDITIONS, TAXESAND DUTIES) AND ANNEXURE-II (Micro, Small and Medium Enterprises) IN ALL RESPECTCORRECTLY & NEATLY WHICH IS TO BE SIGNED, STAMPED & TO BE SUBMITTEDALONGWITH OFFER.
7. FURTHER, BIDDER SHALL IN NO CASE MENTION ANY CONDITION IN OFFER WHICH ISCONTRADICTORY TO THE TERMS AND CONDITIONS OF RFQ.
8. BID EVALUATION AND COMPARISON CRITERIA:
FOLLOWING SHALL BE ADDED FOR CALCULATION OF LANDED PRICE OF TECHNOCOMMERCIALLY ACCEPTABLE OFFERS FOR COMPARISON AND DETERMINING LOWESTBID, THEREOF:
(A)EX-WORKS PRICE QUOTED BY THE BIDDER.(B)PACKING & FORWARDING CHARGES (IF APPLICABLE).(C)EXCISE DUTY ON THE FINISHED GOODS (IF APPLICABLE).(D)SALES TAX ON THE FINISHED GOODS.(E)INLAND TRANSPORTATION CHARGES UP TO TRANSPORTER'S GODOWN, GUNA (M.P).
9. PRICE BASIS : FOT GUNA BASIS
10. GAIL SHALL ISSUE CONCESSIONAL FORM/FROM "C" FOR THIS PURCHASE, PLEASEQUOTE SALES TAX ACCORDINGLY.
11. PRE-TENDERING CONFERENCE:
PRE-TENDERING CONFERENCE (PTC) IS SCHEDULED TO BE HELD ON 15/12/2009 AT 1500 HRSTO DISCUSS TECHNICAL SPECIFICATIONS, TERMS AND CONDITIONS OF RFQ AND CLARIFYANY DOUBTS. PLEASE DEPUTE YOUR AUTHORIZED REPRESENTATIVE TO ATTEND THESAME ALONG WITH PROPER AUTHORIZATION LETTER.
12. TERMS OF DELIVERY:
THROUGH ROAD TRANSPORT (PREFERABLY BY TCI/ETO OR ANY OTHER GOVT. APPROVEDTRANSPORTER WHO HAVE THEIR OFFICES/GODOWN IN GUNA,M.P) TRANSIT INSURANCESHALL BE ARRANGED BY GAIL
DATE OF L.R SHALL BE CONSIDERED AS DATE OF DELIVERY.
PLEASE NOTE THAT AS PER GOVERNMENT OF MADHYA PRADESH NOTIFICATION NO.FA-3-29/2004/1/V(54) DATED 26.10.2005 [COPY ENCLOSED] "ROAD PERMIT" IS NOT REQUIREDFOR DISPATCHING MATERIALS TO "GAIL (INDIA) LIMITED [PSU], VIJAIPUR DIST. GUNA
YOU MAY CONTACT THE ABOVE MENTIONED AUTHORITY IN CASE OF ANYCLARIFICATION.
14. TERMS OF PAYMENT
PAYMENT SHALL BE RELEASED WITHIN 15 DAYS AFTER RECEIPT AND ACCEPTANCE OFITEMS AT SITE.
PAYMENT SHALL BE RELEASED DIRECTLY TO YOUR BANK ACCOUNT THROUGHE-BANKING ONLY. THIS WOULD ALSO BE APPLICABLE FOR REFUND OF EMD/SECURITYDEPOSIT. PLEASE ADVISE YOUR BANK ACCOUNT NO. IN ANY BRANCH OF SBI/ HDFC/ ICICIBANK WHICH HAS E-BANKING FACILITY. IN CASE BIDDER DOES NOT HAVE ACCOUNT INANY OF THE ABOVE MENTIONED BANKS, PLEASE CONFIRM THAT PAYMENT SHALL BEACCEPTED THROUGH E-BANKING CHANNELS OF SBI/ HDFC/ ICICI BANK IN THE EVENT OFRECEIPT OF ORDER FROM GAIL.
15. DELIVERY/ COMPLETION PERIOD:
WITHIN 04 WEEKS FROM THE DATE OF RECEIPT OF PURCHASE ORDER.HOWEVER, PLEASE INDICATE THE EARLIEST POSSIBLE DELIVERY PERIOD IN YOUR OFFER.
16. "Clause: Tax Clearance (as per MP VAT Act)For supply valuing more than Rs. 3 Lakhs
Bidder situated in Madhya Pradesh shall submit a 'Tax Clearance Certificate' in such form, to be issued bysuch authority, in such manner, for such period and within such time as prescribed in MP VAT Act alongwith their offer failing which GAIL reserves the right not to consider such offer without any furtherreference."
17. GENERAL CONDITIONS OF CONTRACT :ALL OTHER TERMS APPLICABLE AS PER GAIL GPC (ENCLOSED)
18. SPECIAL TERMS OF CONTRACT:
1) TEST CERTIFICATE OF ALL ITEMS (38 NOS. OF ITEMS) SHALL BE SUBMITTED ALONGWITH SUPPLIED ITEMS.VENDOR MUST BE CONFORMS FOR SUBMISSION OF TEST
CERTIFICATE IN THEIR OFFER FAILING ABOVE OFFER SHALL LIABLE TO BE REJECTED.
(2) THE OFFER WILL BE TECHNICALLY EVALUATED ON THE BASIS OF MAKE ,BRAND,PROPERTIES OF EACH MATERIALS, DRAWINGS/SPECIFICATIONS ETC, AS THE CASE MAYBE.
(3)AT THE TIME OF DELIVERY PARTY SHOULD CERTIFY GENUINETY OF THE PRODUCTS.
(4)THE DATE OF MANUFACTURING SHOULD BE WITHIN SIX MONTHS FROM THE DATE OFRECEIPT AT SITE.
(5)PARTY MUST FURNISH THE RELEVANT TECHNICAL CATALOUGE /LEAFLET ALONG WITHTHE OFFER FOR TECHNICAL EVALUATION.
(6)PARTY MUST ENSURE TO MENTION THE RELEVANT PART NO.,ITEM NAMECLEARLY,WHICH IS IN LINE WITH THE TECHNICAL CATALOUGE/LEAFLET ALONG WITHTHE OFFER FOR TECHNICAL EVALUATION.
(7)PARTY MUST ENSURE TO SUPPLY THE LATEST MANUFACTURING MATERIAL DATE.ITEMS,WHOSE EXPIRY REMAINING DATE IS LESS THAN 18 MONTHS SHALL BE REJECTED.
(8)THE PARTY MUST CONFIRM THE BRAND NAME/MANUFACTURER NAME OF THEOFFERED ITEMS AS PER RFQ .HOWEVER IN CASE OF EQUIVALENT MATERIALS PARTYMUST SUBMIT THE DOCUMENTS TO SUBSTANTIATE RELEVANT TECHNICAL DETAILS LIKESPECIFICATION ,MSDS,PRE & POST APPLICATION PROPERTIES, AND COMPARISON CHARTFOR EVALUATION, EQUIVALENCE /OR BETTER THAN THE ITEMS AS REQUIRED IN THE RFQ.
IN ABSENCE OF ABOVE /INCOMPLETE INFORMATION MAY BE LIABLE FOR TECHNICALREJECTION OF THE ITEMS .
(9) TECHANICAL/CATALOGUE REQUIRED ALONGWITH OFFER
ENCLOSURES:ANNEXURE - I : FORMAT FOR TERMS, CONDITIONS, TAXES AND DUTIES.ANNEXURE -II : SME FORMATANNEXURE -III: GENERAL PURCHASE CONDITION (GPC)
Important : 1. Percentage of Taxes, Duties, P&F, Freight charges etc. of quoted basic price should be clearly mentionedin the quotation.2. Please go through the General Purchase Conditions (GPC) enclosed as Annexure. Deviations to GPCshall liable for rejection of your offer.3. Please submit Catalogue/Specification Details, Test Certificates/Traceability Certificate for accuracyalong with your quotation.
Yours truly,For and on behalf ofGAIL ( India ) Ltd.
____________________________________________________________Format for Details of Terms & Conditions to be Filled By Vendor
Price Basis: Ex-Works.............................. FOT Site of Plant..................
Offer Ref . & Date .................................................Telephone No ........................................................Fax No. ................................................................E-Mail ....................................................................
1. Discount % on basic Unit price, if any ....................................................................................................................................................................................................................................................................................
2. Packing & Forwarding, if applicable........................................................................................................................................................................................................................................................................................
4. LST/CST (with/without concessional Form), if applicable...........................................................................................................................................................................
5. Freight, if applicable ..............................................................................................................................................................................................................................................................................................................
6. Other Charges, if any................................................................................................................................................................................................................................................................................................................
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