2012 Exit Level RetestTAKS
General InformationTest Security & Confidentiality
Administration Instructions
REMINDER:In no way does this training exempt testing personnel from
reading the appropriate Test Administrator Manuals
TAKS TAKS
(Accommodated)
TAK TAKS -M
TAKS-Alt
LAT
TELPAS
MANUALS
• All test plans are due to the District Testing Coordinator two weeks prior to the administration.– First test plan due no later than Oct. 4
• Sample campus test plan can be found on assessment link.
Exit LevelRetest
ELAMathScienceSocial StudiesELAMathScienceSocial StudiesELAMathScienceSocial StudiesELAMathScienceSocial Studies
March 1March 2March 3March 4April 26April 27April 28April 29July 11July 12July 13July 14October 18October 19October 20October 21
“if at first you don’t succeed, try, try again. . .”
2011 DAEP Freeze Dates
2011 October Exit Level Retest(High School Students ONLY)
Wednesday, October 12th is the last day for DAEP
placement
*Exceptions made with Superintendent Approval only.
What Now?
Texas Assessment Management Website
• PearsonAccess consolidates services previously provided by:
– eMeasurement (online testing), – SchoolHouse (online Data Management), and– SchoolSuccess (TAKS-Alt) websites.
Texas Assessment Management System• The new Assessment Management System will offer
several improvements:– Both online and paper testing administrative tasks are
incorporated into one interface.– A single login allows an authorized user access to the various
assessment management tools– User roles can be designated to match the test administration
roles, such as campus testing coordinator and online test administrator.
– The process for uploading precode files has been streamlined, and new tools for managing the precode process have been added.
– Functionality to set up test sessions, add students to test sessions, and maintain class rosters for online testing has been improved.
– Online reporting capability has been improved and expanded.
Web-based Test Administrator Training Modules
• THIS TRAINING IS REQUIRED for any test administrator who has not previously participated in testing or completed the modules.
• Use of training modules is NOT a substitute for the mandatory annual training in test security and test administration procedures, but supplements it.
• Modules include:– Active monitoring– Distribution of test materials– Proper handling of secure materials
http://www.TexasAssessment.com/TAonlinetraining
CONTENT OF MODULESModule 1—Active Monitoring
– Understanding expectations of active monitoring– Correctly implementing active monitoring– Differentiating between active monitoring and
unauthorized viewing– Common errors made by students to look for
during active monitoring– Identifying blank answer documents through
active monitoring– Addressing students who turn in an answer
document or scorable test booklet with responses left blank
CONTENT OF MODULESModule 2— Distribution of Test Materials
– Common errors made when assigning or distributing tests to students
– Preventing mistakes that occur while distributing materials to students
– Strategies for preparing for a test administration
– Implications of improper distribution of test materials
CONTENT OF MODULESModule 3—Proper Handling of Secure Materials
– Understanding expectations for protecting the security and confidentiality of secure materials
– Common errors made in handling of secure materials– Importance of following secure materials accounting
procedures– Risks and consequences of not properly accounting
for all materials
Security & Confidentiality
Someone is alwayswatching. Make sure you
are following the letter(s) of the law. . .T E A
Procedures for receipt of state testing materials:You MUST email [email protected] within 24 – 48 hours of receiving and inventorying materials. All emails will be placed in a file for verification purposes.
Confidentiality Guidelines:• Involves protecting the content of all test
booklets and completed answer documents by complying with, but not being limited to, the following guidelines:– All testing personnel MUST be trained and sign an oath
before handling secure test materials.– All tests MUST be administered in strict accordance with
the instructions contained in the test administrator instructions.
– No person may view, reveal, or discuss the content of a test or answer document.
– No person providing an oral administration may write notes, calculations, or any other marks in a test booklet or any other location.
– No duplication of ANY secure test materials (test booklets, used answer documents, or student compositions).
Confidentiality Guidelines cont’d:
– Each subject area in TAKS test booklet is sealed. Seal may only be broken when authorized by the instructions contained in the administration materials.
– No person may answer verbally or nonverbally any question that relates to the content of a test before, during, or after a test administration.
– No person may review or discuss the student responses during or after a test administration.
– No person may change any response or instruct a student to do so.
Security OathsFor Test Administrators
The oath has 2 parts(*3 parts for oral administrations)
1. The top part must be initialed and signed after training and before handling secure materials.
2. The bottom part must be signed after completion of the test administration.
3. *Test administrators who conduct an oral administration of an assessment are also required to complete the additional section on the test administrator oath.
IMPORTANT OATH
GUIDELINESTest administrators must sign oath for
each administration.
As a “best practice” all testing personnel should sign an oath for each administration regardless of their role in test administration.
(excludes CTC’s and Principals)
Campus testing coordinators or principals who have assumed these roles at the
beginning of the 2011-2012 school year must undergo training and sign an oath
before handling secure field-test materials.
Please keep all oaths for trained staff from each administration for at least five years.
ARF Procedures
MUST adhere to ALL guidelines as outlined
in the 2011 Accommodations
Manual
Remember:Some accommodations that are acceptable for classroom instruction are NOT allowed as a
testing accommodations unless approved through the ARF
process.
http://www.tea.state.tx.us/student.assessment/accommodations/#manual
http://www.txetests.com/acc/ChooseDistrict.asp
CTC OathBring signed oath without
bottom portion filled out after first test administration. Be prepared to send a second copy with bottom portion signed after all 2011 test
administrations are completed.
Dionne Loughman DTC
Oaths
Flowers are always nice but signed oaths are a must.
Campus Principal Oath
Make two copies of the Oath of Test Security & Confidentiality for
Campus Principal
After Security and Confidentiality Training, fill out top portion of both
copies. Submit one copy with first administration returns.
Complete bottom portion of 2nd copy after 2011 October
administration and submit with return items.
Testing Irregularities• Improper Accounting of Secure Materials
– Materials not turned in at end of day– Lost or misplaced completed answer documents, test
booklets, or other secure materials.• Individualized Education Program
Implementation Issue– A student served by special education was not
provided a prescribed accommodation.• Eligibility Error
– Eligible students were not tested.
Testing Irregularities• Procedural Errors
– Unauthorized individual (student or untrained personnel) was permitted to transport secure test materials.
– Test administrator failed to issue correct materials (charts, rulers, No.2 pencils) or students were provided non-allowable materials.
– Testing personnel who were not properly trained were allowed to administer test or handle secure materials.
– Test administrator failed to use the administrator manual or failed to read the test administration script verbatim as outlined in the manual.
– Test administrator failed to remove or cover all instructional displays that might aid students by providing direct answers during testing.
Testing Irregularities• Monitoring Errors
– Test administrator left a room unmonitored when students or secure materials were present.
– Secure materials were left unmonitored during a lunch break, a short break taken in the testing room, or restroom breaks
– Testing personnel did not monitor students during break– Test administrator did not ensure that students worked
independently during testing (ex: send/receive text messages from other students)
– Test administrator did not verify that a student recorded his or her responses on the scorable document.
– A student was allowed to remove secure materials from the testing area.
Potential Referral to Educator Certification and Standards
Division• Test personnel viewed a test before, during, or after an
assessment.• Testing personnel scored student results.• Testing personnel discussed secure test content or
student responses.• Testing personnel made a copy of secure materials
without permission from TEA.• Testing personnel directly or indirectly assisted students
with responses to test questions.• Testing personnel tampered with student responses.• Testing personnel revealed confidential student
information.
Penalties for Prohibited Conduct• Placement of restrictions
on the issuance, renewal, or holding of a Texas teacher certificate, either indefinitely or for a set term.
• Issuance of an inscribed or non-inscribed reprimand.
• Suspension of a Texas teacher certificate for a set term.
• Revocation or cancellation of a Texas teacher certificate without opportunity for reapplication for a set term or permanently.
Paraprofessionals
Districts electing to use certified or noncertified paraprofessionals (e.g., teacher aides) during the administration of a state assessment must
identify a certified, professional staff member who will be responsible for supervising these individuals. This includes any
personnel who have access to secure test materials.
If a violation of test security or confidentiality occurs under this circumstance, the
supervising certified professional is subject to the penalties discussed in previous slides.
Campus monitoring forms can be located on VISD webpage under Assessment link:
• Campus Principal• Campus Testing Coordinator• Assigned Hallway/Restroom• District Monitor
Reporting of Testing Irregularities
1. An incident report must be submitted via the Online Incident Reporting Process by the District Testing Coordinator.
2. Typed and signed statements must be collected from the individuals involved and submitted to TEA by the District Testing Coordinator.
3. For irregularities involving the loss of secure materials or incidents that can result in a referral to the Educator Certification and Standards Division, districts are required to submit a Corrective Action Plan
Statements from Responsible/Involved Parties
Name, title, and role during testing How the individual was responsible for or
involved in the incident Description of the incident from the
individual’s perspective Individual’s signature Date the statement was generated
Corrective Action PlanIf TEA requires the submission of a Corrective Action Plan, or if TEA determines a
plan must be submitted based on an investigation, the following information (at a minimum) should be included in the plan:
A brief summary of the incident A description of how the incident occurred A description of why the incident occurred
Someone did not follow a procedure already in place A procedure needs to be developed
A description of the specific procedure(s) that will be implemented to deter future occurrences of this type of incident What is/are the specific procedures(s)? Who will implement the procedure(s)? How will the procedure(s) be implemented?
Name and role of person submitting the plan Signature of superintendent or chief administrative officer
acknowledging and approving this plan
Page 89 of DCCM
Campus Coordinator Checklist
Activity 1Page 91-92 of DCCM
READ ALL
APPROPRIATE MANUALS!!!
Receive and review shipment of non-secure test materials.
Order any additional non-secure materials from DTC
Notify Dionne Loughman of receipt and inventory
confirmation within 24-48 hours of materials delivery.
Activity 2ATTEND TODAY’s TRAINING
CHECKReview and sign campus coordinator
security oath.Page 93-94 of DCCM
Activity 3Page 95-97 of DCCM
Help designate test administrators.
Distribute General Test Administrator Manuals and Test Administration Directions.
Schedule and conduct training sessions for test administrators.
Activity 4Page 98 of DCCM
Arrange for testing rooms and organize test sessions.
See REQUIRED Roster & Test Plan Template
Remember SEATING CHARTS are required for each testing room
Activity 5page 99-100
• Receive shipment of secure test materials.
• Order any additional secure materials from DTC.
• Reminder: Notify Dionne Loughman of receipt and inventory confirmation within 24-48 hours of materials delivery.
Activity 6page 101-106 of DCCM
Receive pre-coded labels and answer documents.
Supervise the verification of pre-coded materials. (use cognos report for
verification)
Activity 7page 107
Supervise the hand-gridding of scorable test booklets and blank answer documents.
Activity 8page 109-112
Ensure the submission of appropriate scorable documents.
Activity 9page 113-167
Coordinate preparation of scorable documents.
Test Security Supplementhttp://www.tea.state.tx.us/index3.aspx?id=3206&menu_id=793
Page 4
Activity 10page 168-169
Distribute test materials to test administrators.
iTrackTAKS procedures
Activity 11page 173-185
Ensure proper testing procedures; answer questions and resolve problems
Activity 13page 189-190
• Direct the collection of materials from test administrators.
Activity 14 & 15page 191-201
• Return all scorable materials to DTC.• Return all non-scorable materials to DTC.
Materials ReturnActivity 14 (page 191-199)
It is very important that you follow the instructions in Activity 14 for sorting, packing, returning scorable materials.
Step 1: Separate Scorable from Nonscorable Materials• Scorable Materials:
• Used grade 4 – 10 and exit level answer documents• Used grade 3 scorable test booklets• Voided grades 4-10 and exit level answer documents• Voided grade 3 scorable test booklets
• TAKS (Accommodated), Spanish-version TAKS, TAKS-M, and LAT test materials should be returned with the regular TAKS materials under TAKS identification sheets.
• TAKS-M and Grade 10 LAT ELA meterials each must be grouped and banded separately from other materials.
Step 2: Separate and Pack
Voided Scorable Materials
– All voided materials should be marked “VOID” in large, bold letters across the front.
– For the side-by-side LAT accommodation, remember that the grade 3 scorable LAT test booklet that should not be scored must be voided and returned with the other voided materials.
– Separate the voided materials into two stacks:• Grade 3 scorable test booklets• Grade 4-10 and exit level answer documents
– For each stack, fill out one Voided Answer Document Identification Sheet
If either stack is too large for a single band, you may break it down and use multiple bands for the stack. It is important that you mark each band appropriately. (example “1 of 2” and “2 of 2”)
Place your stacks of voided scorable materials at the bottom of your campus boxes. Use a separate box solely for voided scorable materials.
Step 3: Gather Materials by
Class & Identify Properly
Proper Identification of Materials
Class Identification Sheet(by teacher or class)
Step 4:Assemble Classes
Secure the entire group (with Campus And Group Identification Sheet on top) with a gummed paper band. It as acceptable to tape or staple the gummed paper band to
ensure that it fits snugly around each stack.
Activity 15Do return these non-scorable materials:
Test booklets grouped by grade, including LAT test booklets, for grades 4-10 and exit level
Unused grade 3 scorable test booklets, including unused LAT scorable test booklets
LAT linguistic simplification guides Braille and large-print materials Dyslexia bundled accommodations proper-nouns lists, including
photocopies Unused or voided pre-code labels Unused ID sheets Unused answer documents Typed or tape-recorded materials
Do NOT return these nonscorable materials:
Coordinator manuals TAKS and TAKS-M General Test Administrator Manuals TAKS and TAKS-M Test Administration Directions LAT Test Administrator Manuals Unused paper bands Science rulers Mathematics or science charts Packing lists or assembly identification sheets Locally developed LAT bilingual glossaries Scratch paper or graph paper used as a testing
accommodation (Must be destroyed after testing) Approved/allowed supplemental aids
QUESTIONS?
Happy Testing!
Don’t forget to leave your signed oath with me today.