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Ball & Percival Ball & Percival are once again delighted to have been appointed by R&A Championships Limited as The

Official Letting Agents for The Open Championship 2008 at The

Royal Birkdale Golf Club. This is the fourth time that we have

been awarded this prestigious honour by The R & A.

As the Official Letting Agents, it is our responsibility to provide a

register of high quality exceptionally well presented properties to

meet an established need to players and support teams, event

patrons, media and members of the golfing fraternity. The 10 day

Open Letting Period will commence mid-day Saturday 12th July

2008 until mid-day on Monday 21st July 2008. Accommodation

will be required within a 10 mile / 20 minute radius of the course

and should be fully furnished and most importantly equipped to a

high standard having regard for the rental levels to be achieved.

We anticipate that for the period of the championship there will be

a requirement for approximately 300 quality residential properties,

ranging from one bedroom apartments through to larger 5 & 6

bedroom houses with appropriate facilities. Larger

accommodation units will be considered on an individual basis on

their particular merits.

There will also be a requirement for a small number of properties

in the twelve months leading up to the championship for the extra

organisational staff that will be employed on site during that

period.

Ball & Percival are the only Official Letting Agent for The Open 2008 and have an experienced and dedicated team in place

under the direct supervision of Partner Karen Potter. Karen and

her Team are available at all times to answer any questions that

you may have.

B a l l & P e r c i v a l

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L e t t i n g A g r e e m e n t

An approved letting agreement will be used in all instances to

ensure fairness, consistency and clarity for all concerned. The

agreement has been approved by R & A Championships

Limited. A copy will be available for inspection in our

Southport Lettings office from November 2006. Copies will

not be available by post/email or fax and will not be allowed to

be removed from the premises. The standard letting period is

from mid-day Saturday 12th July until mid-day Monday 21st

July 2008. In certain circumstances and with the mutual

agreement of both homeowner and tenant the term stated in

the letting agreement may be extended.

Property Presentation It is vitally important for the overall success of The Open

Championship 2008 that your home is presented for rental in

a scrupulously clean, tidy and welcoming condition. The

checklist below outlines the requirements.

All beds must be made up with all linen freshly laundered. One change of linen for each bed must be available. All mattresses must have mattress covers fitted. One set of towels (bath, hand and face cloth) should be

available for each bed let.

One change of towels will be required for each bed let. At least one wardrobe will be required for each bed let. At least 3 drawers will be required for each bed let. Refrigerator must be empty, defrosted and spotlessly

clean.

Freezer space must be available. Owners own frozen items to be stored in a bin liner and clearly marked.

Non perishable dried goods to kitchen cupboards may be left but stored separately leaving space for new

provisions

All cupboards must in any event be left clean and tidy and ready for use.

All kitchen appliances ovens, microwaves etc must be left scrupulously clean & fresh.

Instruction books must be left out in the kitchen for all appliances, alarms, central heating etc. If not available

explicit instructions should be prepared and left for your

tenants. KEEP THESE IN A PRE PREPARED

PROMINENTLY DISPLAYED HOME FILE AS A

REFERENCE GUIDE FOR YOUR TENANTS

Items of particular monetary or sentimental value should be removed from the premises or locked/stored away

Any loft areas/rooms/garages being retained by owners must be clearly marked and locked

At least one television must be present and in full working order

At least one telephone line must be live in the property

PLEASE NOTE THAT 20% OF GROSS RENT WILL BE RETAINED TO DEFRAY THE COST OF CLEANING SHOULD IT BE DECIDED THAT THE PROPERTY IS NOT TO AN ACCEPTABLE CONDITION ON ENTRY.

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Inspections Starting during the latter part of 2006

and following an initial appraisal of

applications received, inspections will

be conducted by either the Partner in

charge or a member of the

Management Team. Marketing of the

accommodation register will commence

shortly thereafter.

Properties will be assessed thoroughly

according to our comprehensive check

list which will pay particular attention to

location, cleanliness, facilities available,

number of bedrooms/beds, bed to

bathroom ratio, parking facilities and in

particular to ensure compliance with

furniture and furnishing regulations and

gas and electrical safety legislation

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Each property to be included in the official accommodation register will have to demonstrate compliance to the following legislation. We are available to help you through this process by contacting the Golf Lettings Office on 01704 504303 or email info@golfopen2008.com For assistance in locating tradesmen or specialists who are able to carry out relevant tests to ensure compliance with all safety legislation then please contact us or visit the Information Section our website www.golfopen2008.com

The Gas Safety (Installation & Use) Regulations 1998 These regulations came into force on the 31st October 1998

relating to all gas appliances, fittings, pipework and

installations, fixed or portable, be it mains, propane or calor

gas.

Full information can be obtained from the Health & Safety

executive but in summary the Landlord/Agent must for the

purposes of this short term letting: Ensure that a valid and

current gas safety record is in place and be in a position to

provide a copy of the document to ourselves as agents at

least 3 months prior to the date of the letting commencing on

the 12th July 2008. i.e. by the 12th April 2008.

The Electrical Equipment (Safety) Regulations 1994 These regulations cover all mains voltage household

electrical items and require that the supplier of such goods

ensures that they are safe. This will include flexes, correct

fusing and plugs. Best practice dictates that prior to any

tenancy the portable appliances supplied should be checked

by means of a PAT test from a suitably qualified contractor.

You should satisfy yourselves as to the soundness and safety

of the electrical installation. Industry guidelines specify that

electrical circuitry should be tested at least every 5 years

The Furniture and Furnishings (Fire) (Safety) Regulations 1988 (Amendment 1993) In summary it is an offence to supply in the course of

business any furniture to which the regulations apply unless it

meets the cigarette, match and ignitability tests. This includes

supply of furniture as part of a letting.

Furniture manufactured prior to 1950 is not covered by the

regulations. Any furniture manufactured after March 1990 is

likely to comply. Should furniture not have the relevant

compliance labels affixed/sewn in, then a signed statement

will be required from each individual landlord confirming

compliance and that documentary proof of purchase can be

provided if requested. The regulations apply to sofas, beds,

bed heads, garden furniture where it is suitable for indoor

use, scatter cushions, pillows and covers. The regulations do

not apply to carpets, curtains, towels or bedclothes.

The Smoke Detection Act 1991 This act requires that all new residential buildings, including

conversions are to have mains operated smoke detectors

installed. This is incorporated under the Building Regulations

1991 and should already be complied with in all applicable

properties. It is recommended by Ball & Percival as best

practice, that in all properties offered for letting a smoke

detector is present on all floors.

Section 11 of the Landlord & Tenant Act 1985 confirms that a

landlord has a statutory obligation to carry out repairs in

relation to the;

i) Structure and exterior of the dwelling including drains,

gutters and external pipes.

ii) Continuance of the supply of water, gas, electricity, gas

and sanitation.

iii) Space and water heating appliances.

S a f e t y L e g i s l a t i o n

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Owners should make the following arrangements in good time

to ensure a smooth and trouble free letting.

Owners who will not be available during the letting period

must provide full contact details of a nominated

representative who is authorized to make decisions on their

behalf. These details must be notified to us in writing by the

1st June 2008 and should also feature prominently in the

Home File.

You as owner or your nominated representative must be

available to meet and greet your tenants on Saturday 12th

July 2008 and arrange the check out inspection on Monday

21st July 2008. Where this is not possible and only in

exceptional circumstances we will require that a set of front

door keys are deposited at our offices by Monday 7th July

2008. All other keys are to be left clearly marked in the

kitchen at the property along with the Home File. We

recommend that you leave at least one front door key for

each bed let.

In cases of emergency, where it has not been possible to

contact either the nominated representative or the

homeowner, we reserve the right to carry out emergency

repairs within the contingency of the 20% that has been

retained for payment to the owner after the period of let.

Owners must contact BT or their alternative service provider

and ensure that their account bill is itemised for the period of

the occupancy and that a copy bill is available at our offices

within 28 days of the end of the occupancy at which time the

tenants deposit will be utilised to settle outstanding accounts.

The telephone rental is included within the gross rent

chargeable for the period. Only monitored calls can be

charged to the occupiers (we are unable to process claims

under 10.00).

As previously mentioned full compliance with safety

legislation will need to be confirmed to our office with copy

documentation provided by the 12th April 2008 at the latest.

You must advise your Insurers in good time that you will be

letting the property for a short term and ensure that you have

sufficient and appropriate cover. We strongly advise that a

detailed Inventory and Schedule of Condition is prepared to

reflect accurately the content and condition of the property

and its effects.

O w n e r s A c t I o n P l a n

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At the time of booking a tenant will pay a reservation fee/

security deposit (equivalent to 30% of the gross rent), in

addition the FULL gross rental payment will then be due at

our offices by the 12th April 2008. For properties booked after

12th April 2008 tenants will be asked to pay the reservation

fee/security deposit PLUS the full rent at the time of booking.

A tenant is entitled to cancel the Letting Agreement prior to

12th April 2008 on forfeiture of the 30% reservation fee/

security deposit. This will then be payable to the owner, less a

half share of our letting fee, subject to vat.

Should the tenant cancel after 12th April 2008 and full

payment has been received then only the reservation fee/

security deposit will be returned to the tenant. The rent is

forfeited in full and will be paid to the property owner less our

full fees.

When we are in receipt of the FULL rent and prior to the

championship we will pay 80% of the gross agreed rental,

less our fees, to you the property owner. The remaining 20%

will be held in case any repairs or similar are required over

the letting period. The balance of the 20% will be passed to

you as quickly as is practically possible after the letting

period. The rent agreed will include electricity and gas/oil

consumed during the period of occupancy, the telephone

rental, local council tax and insurance of the property, but the

ingoing occupiers will be responsible for the cost of telephone

calls.

Fee Structure The fee charge due to Ball & Percival will be 12.5% plus vat

of the gross rent for the period on a Sole Agency basis.

How we can help We suggest that owners begin preparation of their property sooner rather than later. The preferred method of communication for The OPEN 2008 is email using, info@golfopen2008.comhowever if you do not have internet access and wish to discuss any aspect of the letting process then please contact the Golf Lettings Office on 01704 504303 and a member of our team will be pleased to assist. If you require an Inventory and Schedule of Condition for your property prior to letting we can arrange this for you. The cost

of this will be from 100.00 plus vat. For further information and regular updates please visit the Golf Lettings Website which can be viewed on www.golfopen2008.com

The Next Step If you wish your property to be considered for inclusion in the

official R & A Championships Limited register of properties,

we would ask that you complete and return the attached

registration form

P a y m e n t

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Name of Owners

(Both names if jointly owned)

Address of available property

Postcode

Business Tel No

Correspondence address

(If different from above)

Postcode

Property Tel No

Fax No

Email

Home Tel No (If different from above)

Is the property? House Apartment Other (please specify)

If a house is it Detached Semi Terraced Town

If an apartment is it on Ground First Second Third

Distance in miles from Royal Birkdale Club House?

Kitchen Oven Fridge Freezer Microwave

Hob Wash machine Tumble dryer Dish Washer

No of reception rooms

No of bedrooms Single Double

No of bathrooms No of baths No of showers

No of WC En-suites

Does your house have? Video player CD system DVD player Sky Sports

Satellite TV Cable TV Broadband Burglar alarm

Will you allow? Smoking Children up to 16 Pets

Viewing Arrangements

Additional Information

Signed

Signed

Date

Date

Twin

Your signature confirms that you have read, understood and accept the content of this brochure.

Please complete and return this form to Ball & Percival, 132 Lord Street, Southport PR9 0AE

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Ball & Percival 132 Lord Street

Southport Merseyside

PR9 0AE

Tel: +44 (0)1704 504 303 Fax: +44 (0)1704 500 590

Email:info@golfopen2008.com Web site: www.golfopen2008.com

Ball & Percival - part of The Venmore Partnership LLP

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