Board PresentationBoard Presentation

Mobile Work Mobile Work ManagementManagementPilot ProjectPilot Project

Mike Beardslee, PMP, GISPMike Beardslee, PMP, GISPOctober 14, 2010

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Agenda

Strategic Plan/CIP Background Scope and Architecture Spending Plan/Procurement ROI Future Steps Recommended Board Action

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Mobile Work Management Program

Loudoun Water Strategic Plan Goal– Leverage technology to optimize business Leverage technology to optimize business

practicespractices Part of 2010 CIP

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Background

Current use of laptops in field– Clumsy, slow, require connectivityClumsy, slow, require connectivity

Need for more efficient mobile platform– Automate data entry/managementAutomate data entry/management– Boost data integrityBoost data integrity– Mapping and routing functionsMapping and routing functions– Decrease windshield time, increase time on Decrease windshield time, increase time on

tasktask– Improve customer serviceImprove customer service

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Background

Initial task order $48,036 to Gannett Fleming for Implementation Plan– Define phased approachDefine phased approach– Recommend technical solutionsRecommend technical solutions– Foundation for new task orderFoundation for new task order

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Task Order #3

Pilot Project, $186,600 Establish framework for mobile work

management platform– Back office ‘middle-ware’Back office ‘middle-ware’

Two mobile applications on iPhones/iPads– Hydrant FlushingHydrant Flushing– Meter Service WorkMeter Service Work

Completion in Q2, 2011

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HansenWork Orders

MUNISService Requests

GISMaps

MobileMiddleware

MobileUser Applications

MobileFramework Middleware

BusinessApplications

Hydrant FlushingMeter Service

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Mobile – CIP

2010 2011 2012 Total

2010 CIP $500,000 $400,000 $200,000 $1,100,000

Revised 2011 CIP Projection

$150,000 $500,000 $450,000 $1,100,000

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Procurement Actions

Task Order #1Implementation

Plan(Complete)

2010 2011 2012

Task Order #3Pilot Project

Possible Future Mobile Implementation

Phases - Separate Procurement(s)

Today

Timeline

$48k

$186k

$866k

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ROI

20% gain in efficiency through reduced mileage and associated costs

Hydrant flushing– $20k - $40k in labor savings$20k - $40k in labor savings– Intangible benefits (data integrity, etc.)Intangible benefits (data integrity, etc.)

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Future

ROI Analysis Procurement for additional mobile

apps– Cross connection/backflowCross connection/backflow– Manhole checksManhole checks– Easement maintenanceEasement maintenance

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Recommended Board Action

I move the Board approve Task Order No. 3 with Gannett Fleming for an estimated not to exceed cost of $186,600 and authorize an approximate 10 percent contingency to be controlled by the General Manager, for an authorized budget ceiling not to exceed $205,000 without further Board approval.

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Questions?