BSP Board of Management

Annual Report to the BSP AGM

12th June 2018

Outline

• Responsibilities of BoM• Current board• Work since last BSP AGM, June 2017• Policies • Finances• Buildings & Maintenance• PTA & Fundraising• Students’ Council• Bom/PTA/Executive

Responsibilities of BoM

ManagementManages the school in

accordance with the

Department of Education

and Skills Rules for National

Schools

Develops policies, budgets,

looks after the upkeep and

maintenance of the school

and grounds etc

EmploymentRecruits teaching staff

Employs ancillary staff directly Funding

The board must ensure that

school has adequate funding.

The board is responsible for

all monies raised, received

and spent in relation to the

school and submits verified

accounts to the Charities

Regulator.

Current Board (Dec 2015)

Deirdre Crowe Chairperson

Carol Lanigan Principal

Fonz Scanlan Treasurer / Patron Nominee

Paddy O SullivanParent Nominee (M) / Secretary

Breffni Coffee Parent Nominee (F)

Stephen Tully Community Nominee

Sinead Jones Staff Representative

Special thanks to Fonz for tremendous contribution these past two years. Vacancy to be filled for Treasurer - Patron nominee (new Executive)

Also special thanks to

Adrienne Gormley who served over five years on two boards and greatly facilitated handover.

Adele Cocchiglia for her service on this board particularly regarding the new enrolment policy and the board's position on patronage.

Additional vacancy for Community Nominee.

We will seek replacements in September, please contact the Board if interested.

Policies

• Child Protectiono Vetting Policy & Retrospective Vetting

• Data Protection – GDPR Compliant• Inclusion

o in placeo review and consultation in process

• Enrolmento successful implementation of new policy approved

at 2016 AGMo to be reviewed in the Autumn

• Code of Behaviour & Anti-bullying – reviewed• Rental

Finances

Our Funding Challenge

• Total Expenses generally exceed Grant Income by around €80k per year.

• This school year it's possible that Other Income will not fully bridge that gap due mainly to lower Voluntary Contributions.

• Thus leaving a small 2017-18 deficit following a small surplus in 2016-17.

Estimated Income / Expenditure 2017-18

FinancesFundraising 2017-18

• Other Income is made up by a combination of voluntary contributions, fundraising events, materials & activity fees and school hall rental.

• While total Other Income is higher this year thanks to increased rental income, voluntary contributions have unfortunately fallen from €19k in 2016-17 to an estimated €12k in 2017-18.

Finances

• Improved tracking and reporting of all income and expenditure (leading

to a more informed budgeting process)

o Significant work in bringing all accounts on-line

o School Accounting (incl Payroll) and Aladdin (student database)

o Book account amalgamated into main

o Change of bank – almost complete

• Ensuring accounts are prepared and audited correctly (by School

Accounting) in line with new FSSU regulations

o Financial Year August

• Continue to refine school financial processes/procedures as well

as the responsibilities of those involved

Investments & plans

• Strategic Plan

o fundraising / expenditure / budget

• ICT – successful investments in new classroom

technology & infrastructure

• Storage – completed archives, sports, hall

o To do classrooms, shared areas & outdoors

• Insurance / Maintenance

• BrightSparks – successful tenancy to continue

Buildings & MaintenanceRoof, facia & gutters - €15k - 2015-17

Summer Works 2017

• Insurance works on grounds & library (archives)

• Summer Work by Parents

Break-in Autumn vandalism

o replacement of windows, toilet, &

carpets 5th & 6th

Storage area for sports equipment & 6th

Summer 2018

• Accessible Toilets to be completed in July

o final approval for DES grant ~ €30,000

Buildings & MaintenanceFuture Considerations

• Purpose built structure for ASD classes

• Millennium Cone

• Windows & doors

o Application for Replacement in 2015 – two year round – unsuccessful

o Will seek again ...... some repairs may be needed before any grant available – no minor works grant his year to date

Patron

• EGMo Thanks to all who assisted in passing the new constitution in February

to comply with Company Law Act 2014

o This became an urgent matter due to pressure from the bank despite

the Board being registered separately with the Charities Regulatory

Authority

o Moving bank also!

• Patronage

o Following successful motion last year regarding the vote to move to

Educate Together the board presented a position paper to the Patron

and the Working Group

o Thanks to all those involved in bringing this to vote at this AGM

Staff – Special Mentions

Thank you!Shay Neary, School Caretaker for 19 years

Jackie Lambert, School Administrator

Welcome!

Malcolm Pert, School Caretaker

Máire Ní Mhidhigh, School Administrator

Congratulations!Lesley Sheridan, Deputy Principal

Sinéad Jones, Assistant Principal

Thank you!Suzanne Godfrey, Deputy Principal

PTAAnother Very Successful Year!!!

• Funded Activitieso Gardeningo 6th Class

Graduationo Art Dayo ICTo Hong's Music

• Other Activitieso Socialo New parentso Gardeningo Policy Developmento Healthy Eatingo Acceptable Use

• Fundraising Activities & Events

o Christmas Fair - €12,000

o Sponsored Walk - €2,000

o ECAs - €1,825 (+ term 3)

o Pub Quiz - €600

o Cake Sale - €633 & Book Sale - €332

o Coffee mornings €200

Prizewinning Garden

• Strategic Planningo Coordination of all fundraising

• 2018 - 19 school yearo Other activities throughout yearo Major vent eg auction?

• A look aheado 40th anniversary 2021o Outreach e.g. alumni, local businesses, major

sponsors of education/equality/innovation

PTA Fundraising

Student Council

• 2017-18

Student Council

• Elected from 2nd, 3rd, 4th, 5th & 6th

• Meets regularly to discuss issues relating to the school and of concern to the pupils

• These matters are brought to the attention of the Staff, Board of Management, PTA or Executive as appropriate

• Made posters for Christmas Fair

• Gave feedback on Fair

• Prepared for visit of DSPCA

• Met with Principal & Chair of Board

Student Council• Playground:

o Zones, area for 6th, waterproof mats/toys for younger, extension of Gym Trail, sports equipment, access to back of school

• More active homework

• More access to technology/ ICT improvements

• The Pupils’ Council also organise an annual fundraising event for charity

PTAParent Teacher AssociationBoM

Board of Management

Gardening

Buildings & GroundsChristmas Fair

Art DayClass Activities

Fundraising Group

Painting, Decorating & Maintenance

Policy

Road Safety

Please keep Yellow Box clear!

These are the height of a small child – please don’t hit!

Thank you

chairbom@brayschoolproject.ie