Delegates' Booklet #3

January 2013.

Foreword

Dear delegates,

We hope you had a good time during the holidays and have recharged your batteries for the next part of your term.

With less than 7 weeks to the upcoming conference, the CC is working and preparing for your arrivals and looking forward to meeting you all in

Serbia soon. In this booklet you will find details about study tours, forms you need to fill in, visa procedures, pre stay options, important dates

etc.

The New Year has started; we wish you lots of new achievements, new goals, new challenges and new friendships!

Kind regards,

Congress Committee team

Global Leaders’ Summit 2013

AIESEC Serbia

Content:

Important dates and deadlines

Visa procedures

Payment methods

Registration and check in

Study tours

Pre stay and post stay

Arrivals and departures

Preferences

Contacts

Important dates and deadlines [Time counted is 23:59 GMT+1 for all deadlines]

Conference dates

16.-17.02. - Premeeting dates

18.02. - Day 0 and opening of GLS 2013

19.02. – 27.02. – International Presidents Meeting

22.-24.02. - Alumni Meeting

Registration dates

15.01. - First registration deadline

27.01. - Second registration deadline

**Invitation letters will be sent along with a confirmation once your

registration for IPM is approved by AI, until then we won't be able to

send you your invitation letters.

Study tour dates

20.01. – Registration for post study tour on Kopaonik

01.02. – Registration for pre and post study tours in

Belgrade and Novi Sad & Vojvodina.

15.02. - Pre study tour in Belgrade - 15.02.

28.02. - Post study tour in Novi Sad and Vojvodina - 28.02.

28.02. – 01.03. Post study tour on Kopaonik

Cancellation dates

Free of charge if cancelled by the 20th of January;

200 Euros if cancelled between the 20th and 27th of January;

Full delegation fee if cancelled after the 27th of January;

Providing documents and information deadlines

01.02. – Personal preferences information

10.02. – Arrivals and departures information

12.02 – Check in and registration documents

Visa Procedures

We have made a great cooperation with our Ministry of Foreign Affairs, which will ease the visa process for all our delegates. Our ministry

welcomes all delegates of GLS and will help to prevent and overcome any possible obstacles for your arrivals. To make sure what will happen,

we need to make sure to strictly follow all the steps so that we can ensure your arrival:

1. Register and provide documents for invitation letters - When you register for IPM, make sure to upload a good scanned copy of your

passport so that we can make your invitation letter. When filling in the registration form, make sure to fill in the information for visa

requirements. Just follow guidelines and please make sure that all your information is put in correctly with a scanned copy of your

passport. Incomplete registrations will not be considered, and you will need to register again.

2. Receive you invitation letter and application form - We will send a scanned copy of your invitation letter and the visa application

form.

3. Fill in the visa application form - You will receive it from your delegates’ servicing manager along with your invitation letter.

You are applying for a type C visa [conference participation].

4. Contact the nearest embassy - Contact the Serbian embassy in your country or the nearest embassy if you do not have one in your

country to get a list of all the necessary documents for your visa application. To check whether there is a Serbian embassy in your

country, follow this LINK. If there isn’t a Serbian embassy in your country, on the same link you will find where the closest embassy is,

so you can apply for your visa there.

5. Prepare your documentation - Prepare the rest of the required documentation that needs to be submitted.

This is the list of documentation:

Invitation letter sent by the CC team of GLS 2013

Visa Application Form that you should fill in, you will receive it from the CC team of GLS 2013

Photo (3,5 x 4,5 cm)

Proof of residence (if you are not residing in your native country)

65 Euros payable to the Embassy of Serbia/ Consulate General of Serbia

*A copy of your visas from either IPM 2012 in Hungary and/or IC 2012 in Russia is REQUIRED!

Make sure to contact the Serbian embassy in your country, or the closest one abroad, to double check whether any additional

documentation is required. The embassies reserve the right to request extra documentation such as a return ticket or itinerary, proof of

sufficient funds for staying in Serbia during the conference and so on. Also make sure to check the price for acquiring a visa, as the prices

differ from country to country.

Embassy contacts you can find on the following LINK.

6. Submit your documents - You will have to submit your documents personally if you have an embassy in your country or send them by

post express (e.g. DHL) to nearest embassy in a neighboring country. The delegates’ servicing manager who is in charge for your country

will let you know what documents you will have to send. You won’t have to go to the embassy personally if you don’t have a Serbian

embassy in the country you are currently residing in. Notify the delegates’ servicing manager responsible for you visa process with dates

when you applied for a visa, and any difficulties if they occur, so that we may be able to track your visa procedures and act accordingly.

Good news is that for sending the documents you will just need a photocopy of your passport, not your passport itself, and as soon as you

get confirmation for visa then you will send your passport so they can stamp visa in it. We suggest you confirm this first with the Serbian

embassy where you will be applying and with your delegates’ servicing manager.

7. On time and in the right form - Make sure to deliver all your information and documents on time and completely so that you avoid any

during your visa process.

Please contact your delegates’ servicing manager if there is any confusion or if you have any questions and they will update you with all

necessary things.

Transit visas

The delegates’ servicing manager responsible for you will provide you with suggestions for ways to travel to Serbia. For countries that require

visas this is quite important. In case you are flying over some European visas you might be required to also apply for a transit visa for that

country. As this can be tricky and so as to avoid any misunderstanding, make sure to communicate your travel plans with the manager

responsible for you. They will provide you with information regarding transit visas for specific countries and options for you travels to Serbia,

both through Schengen and non-Schengen countries. Also, you can check the flight options we recommend in the second delegates’ booklet,

travel to Serbia section.

Information about MCP elected delegates

For countries applying for visas, we need to provide to our Ministry of Foreign Affairs names of all the delegates so that this information could

be passed on to the Serbian embassies in your countries and so that the whole process would go much smoother. Therefore, we request that your

MCP elects register as soon as possible after their elections so that we may send their information to the Ministry and Embassies and so they can

apply for their visas on time. They will not be able to apply before we pass their information on.

Read more about visa requirements and useful tips in the visa procedure booklet – LINK

Payment Methods All payments of IPM fees will be done according to invoice, which will

be sent to you by the CC team.

We have 2 ways of paying the fee:

Bank transfer in Euros [EUR].

Cash payment during IPM registration on the venue in Euros [EUR].

Bank transfer:

Please, note that you are to pay in Euros.

Bank details for payments:

Corresponding Bank:

ERSTE GROUP BANK AG WIEN, AUSTRIA

SWIFT CODE: GIBAATWG

Please, take into consideration that if you choose this payment option,

you will need to support all costs regarding money transfer.

If you choose bank transfers as a way of payment, please do it by the

05.02.2012. When you have transferred the funds, please send a copy of the receipt

to payments@gls2013.org with “AIESEC Country - fee paid” as a

subject. For example: AIESEC Serbia – fee paid

Payments in cash:

If you plan to pay during the registration, please bring your fee in cash

[EUR]. There is an ATM at both hotel venues and currency exchange

facilities.

Account of the beneficiary

with:

ERSTE BANK A.D. NOVI

SAD

SWIFT CODE: GIBARS22

Beneficiary:

IBAN

RS35340000001100616638

Name: AIESEC Srbija

Address: Beograd 11000,

Kamenička 6

International Pazments

Department

Erste Bank a.d., Novi Sad

Payment reference:

conference fee

Fees

Pre meeting fee 80 Euros (40 Euros per day);

Conference fee 350 Euros;

Damage fee 35 Euros;

Late registration fee 50Euros;

Cancellation fee Free of charge if cancelled by the 20th of January;

200 Euros if cancelled between the 20th and 27

th of

January;

Full delegation fee if cancelled after the 27th of

January;

Registration and Check In For the check in to both hotels, please make sure to provide us the following

documents [without them we will not be able to register you for the conference

when you arrive or check you in]:

Indemnity form – filled in and scanned. You can download the

indemnity form HERE and instructions for filling it in HERE.

A copy of your visa for Serbia.

A copy of your travel health insurance.

Pay the fees for IPM, pre meeting [study tours and CC merchandise] and

bring a copy of the payment confirmation. If you are paying on site,

make sure to bring the fees in EUR.

Once you collect all of this documentation, send it to us at

delegates@gls2013.org with the subject “AIESEC in _______ - check in

documents” [eg. AIESEC in Serbia – check in documents] so that you

can ensure a quick check in without any delays.

BELGRADE ON THE GROUND & UNDERGROUND Time: Friday, 15.02.2013 Duration: One day

Means of transportation: bus & walking

Price: 10€ per person, with minimum of 10 guests

DID YOU KNOW?

- Belgrade was voted the best party city in the world by Lonely

Planet readers in 2009.

- According to recent polls, Red Star Belgrade is the most popular

football club in Serbia, with nearly 48.2% of the population

supporting them.

- Saint Sava’s Temple is the largest Orthodox church in the world,

and one of the 10 largest church buildings in the world.

Study Tours

The tour is perfect to discover Belgrade center & outskirts.

The first stop is Slavia Square where we will visit Saint Sava’s Temple, the

biggest orthodox Christian temple in the world by total volume. Then, the

bus continues to take you around the city with most of the sights of

Belgrade: National Library; Monument of Karadjordje; Red Star Stadium

with the capacity is 55,538 audience, where Red Star club made a hat trick

of European & Intercontinential Cup in 1991; Ministry of defense

destroyed during NATO bombing of Serbia in 1999; Serbian Parliament;

Presidency; City Hall; Terazije Square; Knez Mihajlova Street; Republic

Square; Monument to Prince Mihailo; National Theatre; National Museum;

University Square; Kalemegdan Park; Belgrade Fortress on confluence of

Sava to Danube River; Military Museum; bunker built in the 1st half of 20

th

century and big gunpowder storage built on Belgrade Fortress by the

Austrians in the 1st quarter of 18

th century; Saborna, main cathedral church;

Residence of Princess Ljubica, now the oldest restaurant in Belgrade

established in 1823.

NOVI SAD & VOJVODINA Time: 28.02.2013 Duration: 1 day

Means of transportation: bus & walking

Price: 32€ per person, with minimum of 10 guests

From Kosancic Square, we start the underground tour. We

will go beneath it and through artificial cave used as bunker

and then to wine cellar from the time of Serbia’s

independence from Turkey in 19th

century. Take some sips

of wine here to end the tour.

Sightseeing of Novi Sad from the bus (1 hour); visit to

Krušedol Monastery (30 minutes); sightseeing of Sremski

Karlovci Town with visit to Honey Museum and wine cellar

Živanović; wine testing (5 wines and 1 rakia) with local

appetizers (2 hours); visit to Pertovaradin fortress that is

second biggest fortress in Europe, fish lunch at the national

restaurant on Danube River bank.

Return to Novi Sad.

Day 1: The tour begins with arrival to the town of Topola, military base of

Karadjordje from the beginning of 19th century, his church and the guest house.

Follows visit to Oplenac hill with the complex belonging to the Serbian Royal

Dynasty Karadjordjevic: Museum of King Peter the 1st and the mausoleum of

Serbian Royal Dynasty of Karadjordjevic in the Church of St. George. Visit to

the Royal wine cellar is organized, with wine tasting. Visit to Zica Monastery -

Founded by the first Serbian King, Stefan ”the First Crowned” at the beginning of

the 13th century (1206-1217). Saint Sava, as the first archbishop of independent

Serbian Church (1219), founded this monastery. Lunch at Serbian national

restaurant. Sightseeing of Ovcar-Kablar Gorge, beautiful natural site, and

monasteries built within it - ten in total, dating from 15th to 17th century. Visit to

Potpec Cave that as the most important speleological site of Western Serbia and

the 50 m high entrance is considered to be the biggest one in the Balkans. Arrival

to the hotel; Dinner at the hotel; overnight.

Day 2: Breakfast. Drive through mountainous area of Zlatibor, lunch in ethno

house; passing through Kremna village, home-place of the famous prophetic

family Tarabic; arrival to Sargan Mountain. Trip by the tourist train Nostalgia on

Sarganska osmica (Sargan Eight) railway track (20 tunnels), through splendid

natural landscape; arrival to Mokra Gora mountain and Drvengrad (Wooden

Town) small village and tourist attraction created by one of the best known Serbian

movie directors in the world, Emir Kusturica on Mecavnik hill (Snow storm);

Drive to Uzice, short sightseeing of its medieval fortification, built on a steep rock

overlooking the town and its vicinity; lunch in Ethno restaurant; sightseeing of

Emperors palace in antique Sirmium, one of the four capitals of the Roman

Empire and place of birth or death of seven Roman emperors, today Sremska

Mitrovica Town; and Return to Novi Sad at the evening.

Kopaonik

Time: 28.02. – 01.03. Duration: 2 days

Means of transportation: bus & walking

Price: 99€ per person, with minimum of 20 guests

Price includes:

One night in 3* hotel on Zlatibor Mountain

Transfers according to the program

Entrance tickets according to the program

2 lunces & 1 dinner

Servicess of profesional tour guide for 2 days

Tolls and fees

Registration and deadlines

Register for study tours on the following

website – LINK

The deadline to register for the one day

study tours [Belgrade and Novi Sad &

Vojvodina] is the 01.02.2013.

The deadline to register for the 2 day study

tour on Kopaonik is 20.01.2012.

Pre Stay and Post Stay

In case you wish to arrive a few days earlier to Serbia, or stay some extra days to

enjoy in our cities, we have provided you with a few options for pre and post stay.

All reservations are done by delegates individually, but you can always ask for

suggestions and assistance if needed. Also as an option, if you wish you can stay

in the pre meeting hotel for pre stay as well [Hotel Slavije] for the same prices as

stated for pre meeting [40 EUR per night/per person].

We have three partner hostels – Go2, Sun hostels and Good morning hostels.

Overall capacity – 100 places.

Locations: Kalenic pijaca, Botanicka basta & Takovska.

Prices:

12 bed dorm

8 EUR

6 bed dorm 8 EUR

4 bed room 9 EUR

Double room [for single person] 17 EUR

Double room [for two people] 13 EUR [per person]

Websites: Go2 - www.go2hostelbelgrade.com

Sun hostel - www.sunhostels.com

Good morning hostel - www.goodmorninghostels.com

Inquiries and reservations at: go2hostelbelgrade@gmail.com

The Hostel has opened its doors officially in July 2008 and

became a member of Hostelling International network in

January 2012.

On the 2nd floor in a building which has a historic value,

Go2 Hostel is located in the core center of Belgrade, on

Terazije Square, 2 minutes on foot from the Republic

Square and just a couple of blocks away from Belgrade’s

Main Train and Bus Station.

Museums, cafés, bars, night clubs, pubs, nice restaurants,

historical buildings, Kalemegdan fortress, Knez Mihajlova

main pedestrian street, Zeleni Venac green market, old

charming bohemian Skadarlija street, riverbanks of the

Danube and the Sava river, shopping centers, 24/7 mini

market, fast food stands, Mc Donald’s, bus, tram and trolley

stations which connect city center with the most parts of the

city… EVERYTHING is within walking distance!

With 30 bed capacity, Go2 Hostel is perfectly

adapted for youth and backpackers: a large common room

with free internet, Wi-Fi, cable TV, DVD, music,

PlayStation, guest kitchen containing all the necessary

equipment, free coffee and tea, will enable you to socialize

and enjoy yourselves while thinking about what to visit.

HOW TO GET THERE

Address:

Prizrenska 1, Belgrade, Serbia

Phone/ Fax:

00381 64 82 94 324

00381 11 3612 341

E-mail inquiries and reservations at: go2hostelbelgrade@gmail.com

1st option: When you exit Main station, turn left to

Karadjordjeva street, if you are at the Train station, or right, if

you are at the Bus station, in direction of Hotel President and

Economy Faculty, pass through the park which is between

Hotel President and Economy Faculty, then go up on

Kamenička Street (street made of stone cubes which also has

stairs), at the end of Kamenička Street you will get to another

park go through it at the end of the park you will be in

Prizrenska Street.

2nd

option: Go to Balkanska Street, which is across the Main

Train station, in direction of Terazije square (up the street),

when you get to the top of the street (~400m) you will be in

front of Hotels Balkan and Moscow, just across these two you

will be able to see the Hostel sign.

3rd

option: If you are coming from Nikola Tesla Airport you

can take the 72 bus and get off at the last stop (Zeleni Venac).

Walk up the Prizrenska Street and you will be able to see the

Hostel sign on your right hand side.

Arrivals & Departures

In the last booklet we wrote about the best ways to get to Serbia. Please, as

soon as you decide how will you travel, exact dates of your arrival and

departure and book your ticket, fill in this application LINK. It will be really

helpful to us, especially for logistics and transport organizing.

Preferences

As we are going to host delegation from more than 100 different countries,

we need your help so we can make your stay in Serbia comfortable and

unique. Please, fill in this application LINK about your preferences, wishes,

requests, suggestions etc. Feel free to ad any comments about what you need

or do not need during the conference (food, medicals, clothes etc.)

Note: it’s very important provide us with

this information so that we can ensure

your stay to be as comfortable as

possible.

The deadline for filling in this

information is:

Arrivals & Departures: 10.02.2013.

Preferences: 01.02.2013.

Contact us

All questions may be directed to delegates@gls2013.org

In case you need to contact us personally:

Milena Mandić

Vice President for Delegates’ Servicing

milena.mandic@gls2013.org

Nikola Jovanović

Delegates’ Servicing Manager

nikola.jovanovic@gls2013.org

Mia Meleghy

Delegates’ Servicing Manager

mia.meleghy@gls2013.org