Dr. Adel S. Bahakeem Managing Director Jubail Industrial...

Dr. Adel S. Bahakeem

Managing Director

Jubail Industrial College,

Kingdom of Saudi Arabia e-mail: [email protected]

ABET Symposium April 19-21, 2012 St. Louis Missouri, USA

Learning Outcomes

At the end of the presentation the participants will be able to:

a. Identify the different aspects of preparing for accreditation; b. Recognize the role of constituencies involved in preparing for

accreditation; c. Establish different supporting tools; d. Form appropriate committees; e. Define the role of each committee; f. Define tasks for all constituencies involved in the preparation for

ABET accreditation; g. Identify the appropriate activities that support the execution of

the tasks; h. Develop a consistent plan and timeline; i. Coordinate between different participants; j. Plan tasks and implement follow-up procedures; k. Establish a contact with ABET headquarters; and l. Participate in ABET events.

Evolution of Jubail Industrial College (1)

The introduction of economic development planning of Saudi Arabia early in 1970s allowed the strategic planners to map ahead towards rapid development of the country.

Enormous opportunities for rapid industrialization were soon realized via the creation of industrial cities to exploit country’s huge oil, gas and mineral resources.

The country entered a new era of economy diversification away from dependence on crude reserves.



A new organ of the Government to develop and govern two mega cities at Jubail and Yanbu was created.

It marked the beginning of RCJY - Royal Commission for Jubail and Yanbu.



Integrated Development Planning

Integrated Development Planning (IDP) became the centre stage of coordinated planning efforts by different sectors and the support organizations.

Institutional development of education and training for successful industrialization became the cornerstones of IDP.

IDP thus provided the platform for long-term vision of education and training of RCJY.


c

Evolution of Jubail Industrial College

From Skills Centre to Industrial College (1)

Site preparation for Jubail Industrial City began in 1978 and continued till 1980.

A skills training centre was established to train in: • Heavy equipment • Mechanics, and • Surveying

In 1981, the centre was upgraded to an Institute to prepare vocationally trained Saudi youth for various skilled and semi-skilled positions.




Training focused on three major areas: • Operations (process, heavy equipment, welding, sheet metal work) • Maintenance (equipment, industrial and residential electricity, air

conditioning) • Commercial and clerical occupational skills (secretarial,

Arabic/English typing, accounting assistant)

A Royal decree in 1989 upgraded the institute to a technical college named Jubail Industrial College (JIC).

JIC was mandated to prepare AS (Associate of Science) college graduates with knowledge and skills to work as operators and technicians to meet the increasing demand of skilled manpower of the industrial city and beyond.




In 2006, JIC launched selective BS programs in Mechanical, Electrical and Chemical Engineering Technology.

In 2008, college got ACBSP (Association of Collegiate and Business School Programs) accreditation of its business programs.

Jubail Industrial College is an outstanding example of how

market focused technology- and business-education transform a rural society into a dynamic force in the

industrialization of the country.


Develop and deliver engineering technology programs - prepare competent technicians for the fast growing industrial city.

Develop and deliver admin education programs - prepare technicians in office management, accounting, marketing and IT Support Systems.

Deliver tailor-made programs – meet industries’ training requirements.

Help companies to implement staff development via upgrading of knowledge and skills.



Constituencies and their Role in ABET Accreditation Project (1)

Royal Commission in Jubail (RCJ)

Governorate of the Jubail Industrial City and headed by Chief Operating Officer.

Provider of all financial and manpower resources and other logistical supports to the college.

RCJ recognizes 3rd party audit of the college’s technical programs via accreditation as vindication of the outcome based programs.

Provides complete support to college’s engagement on ABET accreditation tasks.

Meets College Management bi-weekly for feedback on accreditation project.



Managing Director, Jubail Industrial College

Chief Operating Officer of the college.

Earmarked program quality assurance via accreditation as the most important project of the college.

Principal initiator for forming the ‘ABET Steering Committee’ as the central body of the college to plan and identify accreditation tasks, design mechanisms to implement the tasks, and formulate milestone charts.

Attends weekly project meeting of the steering committee.

Provides logistical supports to key organs of the college to aide ABET accreditation tasks.

Attends ABET events overseas.



Education and Training Affairs (E&TA)

Led by College Deputy for E&TA

Comprises three engineering departments (Chemical, Electrical and Mechanical), one business department (Management Information Technology) and two support departments (for English, humanities, science and math)

Deputy attends all meetings of the ‘ABET Steering Committee’ and

● Makes weekly meetings with department heads to assess progress.

● Assists in minimizing bottlenecks in the academic departments in reaching project milestones.

●Prepares weekly report including ABET accreditation issues for College Managing Director.



Student Affairs (SA) Student Affairs (SA)

□ Led by College Deputy for SA

□ An important organ of the college which is in direct contact with a student from admission to graduation. Its functional units include:

● Admission and Registration – oversees admission process and registration; College Registrar works directly the Deputy.

● Student Accommodation – arranges and supervises on-campus accommodation of more than 50% of the students.

● Safety and Security – supervises safety and security in workshops/labs and rest of the campus.

● Student Services– ensures students’ physical, mental and social sense of well-being and a good quality of life.

● Guidance and Counseling – Provides career guidance to students, helps them to cope with the academic demands.

● Library – provides learning resources to the students including media and other electronic services.

Continued…


Student Affairs (SA) Student Affairs (SA)…...continued

□ Forms committees to foster in non-curricular activities such as:

● Social committee

● Cultural committee

● Vocational competition committee.

● Science Club

● Student section of professional bodies e.g., IEEE, ASME, ISA

● Sports committee

● Boys scouts committee

● Arts and drama committee



Student Affairs (SA) Financial and Administrative Affairs

● An important organ of the college for admin functions including operation and maintenance of the college facilities and resources.

● Responsible for hiring faculty from within and outside the country, arrange their suitable accommodation.

● Deals with all personnel issues of the faculty and other staff.

● Provide adequate budgetary allocation for development of training facilities and student services.

● Facilitates faculty attendance at staff development and program accreditation events inside and outside the country.



Student Affairs (SA) Information Technology Centre (ITC)

● An important organ of the college responsible for design, implementation and administration of IT and MIS services of the college.

● Hosts and administers Students Information Systems (SIS).

● Hosts on-line registration by students.

● Manages all IT procurement by the college, both hardware and software.

● Supports all ABET related information hosted in the college website including details of workshops held, seminars convened, accreditation bulletins, program documentation.

ABET Symposium April 19-21, 2012 St. Louis Missouri, USA Continued…


Student Affairs (SA) Information Technology Centre (ITC)…... continued

● Networks all labs and workshops.

● Sets up and monitors college’s alumni website to take direct alumni feedback and employers’ feedback.

● Continually upgrades Students Information System to link up students direct and indirect assessment scores (entered by faculty) with outcome assessment benchmarks (CLOs and SOs).


Constituencies and their Role in ABET Accreditation

Project (7)

Student Affairs (SA) Industrial Relations (IR)

□ Main communication organ with outside world – industries, employers, any others interested in the college:

● Provides platform for industry-education link.

● Arranges placement of students in industries for cooperative training.

● Assists graduates’ employment by direct contact with employers.

● Arranges employers’ participation in Program Advisory and Evaluation Committees (PAEC).

● Arranges alumni and employers feedback on program outcome.

● Arranges seminars on ABET issues by invited guests from outside.


Alumni Program in JIC Website

College

Students Industry

ALUMNI PROGRAM

ALUMNI PROGRAM

http://www.jic.edu.sa


JIC 2nd INDUSTRIAL REPRESENTATIVES’ WORKSHOP - Feb 2012


Student Affairs (SA) ABET Steering Committee

□ Central body in the college to oversee accreditation tasks.

● Eight-member committee chaired by College Managing Director and represented by all four academic departments (Mechanical, Electrical, Chemical and Management) and two support departments (General studies, English).

● Focal point of any liaison with ABET Inc.

● Prepares benchmarked standards for ABET accreditation tasks.

● Identifies project tasks, prepare timeline for their implementation.

ABET Symposium April 19-21, 2012 St. Louis Missouri, USA Continued…


Student Affairs (SA) ABET Steering Committee …… continued

● Arranges workshops for faculty education

● Arranges seminars with invited guests.

● Forms ABET subcommittees at the department levels to conduct student satisfaction survey, faculty survey, prepare exhibits in labs/workshops, prepare display rooms, and write self study reports.

● Fosters relationship with ABET Inc. via participation in ABET events.



Student Affairs (SA) College Library

● Provides traditional and digital library facilities and other learning resources.

● Enables access by students and faculty to electronic resources via network environment.

● Provides students access to multi-media lessons and CDs on college courses, internet facility, e-books, ebrary database and online public access catalog.

● Allows students’ access to the Students Information Systems for record of attendance and assessment scores.



Student Affairs (SA) Program Chairman

□ Key staff in the operation and management of the programs:

● Ultimate authority for the program outcome design, design assessment strategy and identify resources required.

● Supervises course satisfaction survey by students, faculty feedback survey, and employers’ feedback.

● Institutes appropriate direct and indirect tools for program outcome assessment.

● Chairs department meetings for curriculum amendments to match program’s stated outcome.

● Provides College Management with progress report on accreditation milestones.



Student Affairs (SA) Faculty

□ Key constituency for successful program delivery and outcome measurement:

● Responsible for curriculum design, facility design and optimum resource utilization.

● Assists program chairman for curriculum review and upgrading.

● Participates in ABET seminars/workshops and faculty development activities.

● Brings awareness to the students of accreditation benefits.

● Conducts student feedback session in confidence.

● Prepares documentation (e.g., course files) to accreditation standards; enter records into Students’ Information Systems (SIS).

● Maintains workshops to accreditation standards vis-à-vis log of work, appropriate house keeping of lab manuals, equipment labeling.



Student Affairs (SA) Student

The program recipient and an important constituency in accreditation

project for providing feedback through medium such as: • Student Course Satisfaction Survey (while in the program and yet to exit

with graduation)

• Student Exit Survey (just completed the last program requirement by attending the industrial placement for cooperative training)

• Student-Faculty Liaison Committee.



Student Affairs (SA) Support Staff

● Lab Technicians to prepare and maintain labs, make specimens for practical exercises, prepare procurement requests and distribute them when supplied to appropriate workshops/labs.

● Department Secretary for all clerical functions in support of the program management.

● Provide assistance in editing and maintaining project documents.


Constituencies and their Role in ABET Accreditation

Project (13)

Student Affairs (SA) Department Committees

AC (Assessment Committee) – one each for all programs to:

• Conducts (a) students satisfaction survey, (b) faculty survey, (c) student exit survey, (d) alumni survey, (e) employers’ survey • Compiles survey data on spreadsheets for use by SSRC.

DC (Display Committee) – one each for all programs to: • Prepare and post display boards on PEO and SO • Prepare and post safety posters of labs/workshops • Coordinate with faculty to prepare display cabinets for (a) lab manuals,

(b) equipment list, (c) equipment maintenance log book, (d) log of lab work.

• Prepare and label all major equipment in the lab/workshop. • Prepares website display of program document.

Continued ….. ABET Symposium April 19-21, 2012 St. Louis Missouri, USA


Student Affairs (SA) Department Committees …… continued SSRC (Self Study Report committee) – to prepare program self-study report

by taking feedback from: • Assessment Committee reports • All faculty • Program bulletin • Other approved documents of the department.

Department Council – chaired by program chairman to discuss program

curricula and curriculum materials, facilities planning and upgrading, operation and development of the department.

Material Requisition Committee – chaired by faculty to audit and facilitate procurement requests by the academic departments.



Student Affairs (SA) Program Advisory and Evaluation Committee (PAEC)

An important organ in the feedback loop of the accreditation project. Formed for each program comprising senior faculty of the program and

industry representatives to advise on:

• Program alignment with requirements of the job markets

• Review PEOs and SOs

• Appraise program curricula and facilities that support curricula

• Assist in student’s placement in industry for cooperative training.




Alumni

An important constituency in accreditation project for providing feedback through medium such as:

• Alumni Survey • College Website – alumni

program • PAEC (Program advisory and

evaluation committee)


Student Affairs (SA) Employer

An important end-user in the feedback loop . Provides feedback on:

• Program Educational Objectives (PEOs)

• Student Outcomes (SOs)

• Program alignment with employers’ needs (via participation in

PAEC)

Partners with the college for college development.


Supporting Tools (1)

The accreditation project relied on following supporting

tools for progress:

• ABET Committee

• Accreditation Office

• Website

• Electronic Assessment Tools

• Bulletin

• Newsletter

• Guidelines



ABET Committee - central body to plan, educate and set standards of accreditation and control output by different committees.

Accreditation Office - a fully dedicated meeting room fitted with multi-media and internet facilities for weekly meeting by the ABET Committee, with facilities to store project document.

Website – college website amended to include JIC ABET homepage to link to:

• ABET Committee • ABET Presentations • Workshops & Events • ABET Guidelines • ABET Newsletter (produced by JIC) • ABET Links (linking with ABET Inc.)


JIC ABET PROJECT JUBAIL INDUSTRIAL COLLEGE PREPARES ITS ASSOCIATE

ENGINEERING TECHNOLOGY PROGRAMS FOR ACCREDITATION BY TAC OF ABET, Inc

Jubail Industrial College has launched its Accreditation operation that aims to obtain the international ABET

Accreditation for its Engineering Technology Associate Degree Programs. Accreditation is the assurance that a

program meets the quality standards established by the profession for which it prepares its students. It helps

JIC to continually assess, evaluate and improve its curricula and courses (education and training services?)

based on input and feedback from different constituencies to realize its mission of providing quality education

and training in Engineering Technology.

To be accredited by the Technology Engineering Commission (TAC) of ABET, Inc., JIC programs must meet the nine TAC criteria which are:

Students, Program Educational Objectives, Student Outcomes, Continuous Improvement, Curricula, Faculty, Facilities, Support and Program

Criteria.

The accreditation consists of four main steps (stages?) which are:

First: Submission of request for evaluation to ABET, Inc., Headquarters

Second: Prepare the Self-Study Report for each program and submit it to the appropriate TAC of ABET Inc., for review and

eventual on-campus visit.

Third: On-campus visit, during which the ABET evaluators examine display materials, visit classes/laboratories/workshops,

meet with students, faculty and administrators.

Fourth: Following the on-campus visit, each program evaluator submits a report to the appropriate TAC of ABET, Inc., for

evaluation and final decision.

Copyright © 2011 JIC All rights reserved

Home Page ABET Committee ABET Presentations Workshops & Events ABET Guidelines ABET Newsletter ABET Links


User-friendly Electronic Tools for Assessment – several e-modules

developed for inclusion in college’s Students Information System (SIS) which:

• Facilitates assessment tasks

• Reduces user-interface in data manipulation

• Minimizes coordination tasks

• Generates reports to monitor students progress

• Generates reports for continuous program assessment.



Assessment Room – prepared in each program department to:

• Keep files of assessment strategy of every course conducted by the department

• Keep various assessment scores and PEOs/SOs assessment folders

• Evidence (sample of student assessment, minutes of meetings)



Bulletin – college bulletin stating clearly:

• College Mission

• Program department mission

• Program PEOs and SOs

• Degree plan

• Course description

• Facilities

• Other features of the college.



Newsletter – published by ABET Steering Committee to inform all constituencies ( Management, employers, alumni, faculty, PAEC, students and staff) about:

• The progress in the accreditation project

• Important milestones reached

• Meetings and seminars held

• Future events.



Guidelines – accreditation guidelines prepared and

circulated by ABET Steering Committee to:

• Program director for implementation in coordination with Program Chairman

• AC (assessment Committee)

• DC (Display Committee)

• SSRC (Self-Study Report Committee)


Tasks identified by ABET Steering Committee are mainly the

following:

• Make initial contact with ABET Inc. and express intent of program accreditation and seek guidance.

• Form program committees for assessment (AC), display (DC), and self-study report (SSRC).

• Arrange educational seminars with invited speakers from academia outside the college with accreditation experience; invite all faculty to attend the seminars.

• Design project timeline and arrange faculty workshops to explain it and invite full cooperation with the project.

Tasks


• Advise Program Chairman to arrange re-alignment of the department mission with the college mission.

• Advise SSRC to re-examine program PEOs, SOs, identify PI (performance indicators for SOs), course CLO, establish program PEOs with department mission.

• Advise program support departments (ELC, GS, MIT) to study CLO to assist program SOs.

• Design questionnaire for student course satisfaction survey, faculty survey, student-exit survey; ask AC to conduct the surveys.

Tasks…..Continued


Tasks…..Continued

• Prepare spreadsheets for AC to enter and process all survey data.

• Advise Display Committee to prepare displays on Department Mission, Program PEOs and SOs; display them prominently at sites in the college campus.

• Advise display committee to prepare ABET Room in each department

• Prepare guidelines on contents of Course Files in the ABET Room and advise DC to prepare course files (in coordination with the program director)

• Prepare guidelines for display items in program labs and workshops; advise DC to follow them to implementation (in coordination with program chairman).


Tasks…..Continued

• Prepare guidelines for formation of PAEC (Program Advisory Committee); advise program chairman to form committee with appropriate representation by industries and arrange meetings.

• Prepare alumni website and seek alumni feedback in coordination with the Industrial Relations (IR) department of the college.

• Advise IR to send alumni feedback to AC; AC to process alumni feedback and send to SSRC.

• Arrange weekly meeting of the steering Committee, and check preparedness for ABET visitation.

• Contact ABET Inc. when ready; make accreditation application with the College Management approval.


Supporting Activities

Meetings: College Management and the Deputy, Education & Training hold weekly meetings with Steering. Presentations: Two presentations by distinguished faculty from universities spoke on the pitfalls and the ways to efficient preparation. Workshops: ABET Steering Committees held several bi-weekly workshops attended by College management and faculty. Project timeline were presented, accreditation standards explained, and faculty feedback taken.

Supporting Activities…Contd

Mock Visits: To be conducted in Fall 2012. Audit: Steering Committee visits program departments to check organization of ABET files on program curricula and outcome evidence. Institutions with accredited programs: Senior members of the Steering Committee went to Yanbu Industrial College to share their ABET experience. ABET Events: College attended last Symposium held in summer last year.


ABET Steering committee prepares the

project timeline in consultation

with the College Management and other

constituencies.


Coordination

ABET

Steering

Committee

Deputy

Education &

Training

Program Chairman

Self-Study Report

Committee Display

Committee

Display

Committee

Support Department

Chairman

Deputy

Student

Affairs

Industrial

Relations

Information

Technology

Centre

Managing Director

Assessment

Committee


The coordination process in the accreditation project is

managed via the arrangement as shown below:

Follow up Procedure


ABET Steering committee follows up project accomplishment via:

• The communication paths as per coordination chart

• Issue of check list templates against defined tasks

• Regular follow-up meetings with program departments

• Follow-up on progress reports by concerned departments.

Obstacles

Major obstacles to the timely progress have been:

• Faculty education on accreditation standards

• Time required to complete some tasks e.g.,

re-alignment of course curricula (CLO) with

SO, direct/indirect assessments, data

collection and analysis.

• Faculty workload in accommodating time for

accreditation duties, preparing document for

filing (record of evidence) in ABET office.

Obstacles…..continued

In coordination with the different departments the

ABET Steering Committee was largely able to

overcome most of the obstacles by:

• Developing suitable guidelines

• Developing web based survey system and

user-friendly e-assessment modules

• Conducting informative workshops.

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