EXHIBITOR PROSPECTUS

MAY 5-7, 2022

ME TRO TORONTO CONVENT ION CENTRE , SOUTH BU ILD ING

Table of contents

Our world continues to experience a global pandemic and the concept of normal has now been completely redefined. The Ontario Dental Association is planning for 2022. We invite you to join us for the Annual Spring Meeting (ASM) located at the Metro Toronto Convention Centre, South Building, May 5-7, 2022.

Although we may look a little different than in previous years, we will continue to monitor the shifting environment and follow any directives set forth by public health and the provincial government. Now in its 155th year, the ASM typically attracts more than 13,000 attendees and features 75,000 square feet of exhibit space encompassing 300+ exhibitors from across Canada, the United States and internationally.

The event is one of the largest and most respected dental conventions in North America and an important gathering place for all dental professionals to connect and learn from each other and to share best practices.

Rest assured that our planning for ASM22 may include a range of health and safety protocols many of us have now become accustomed to that are designed to ensure the comfort and safety of our exhibitors and our attendees. These measures will be driven based on the prevailing environment, public health policies and those of the provincial government for large events.

INVITATION TO EXHIBIT

Attendance Statistics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3COVID-19 — A Constantly Shifting Environement . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Important Dates and Deadlines and Early Bird Pricing . . . . . . . . . . . . . . . . . . . . . . . 4Booth Rental Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-7

General Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Health Canada Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5New Exhibitors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Cancellation Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Accessibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5Booth Assignment: ASM Loyalty Points System . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Booth Rental – What’s Included . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Booth Rental – What’s NOT Included . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Booth Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7Exhibitor Warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Move-In/Move-Out Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-13 Exhibitor Move-In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Exhibit Floor Dates and Times At-A-Glance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Personal Protective Equipment Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8Move-In Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9Loading Dock Management System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Exhibitor Move-Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Empty Removal Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Outbound Freight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Hand Carry Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11Move-Out Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Metro Toronto Convention Centre Map . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Exhibitor Registration Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Exhibitor Badge Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Media Relations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Hotel Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Conference Session Breaks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Official Show Services Suppliers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15Exhibitor Service Centre . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Shipping Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Direct Shipments to Show Site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16Shipping Instructions for United States and International Exhibitors . . . . . . . . . . . . 16Shipments to Advance Warehouse . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

ASM22 Floor Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Rules and Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18-21

Compliance with Terms of Exhibit Space Rental . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Penalties for Violations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Booth Restrictions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Health Canada Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Payment of Booth Space . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Cancellation Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Booth Staffing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Code of Conduct . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Exhibit Badges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Direct / Cash Sales / Handover of Goods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Distribution of Materials, Samples, and / or Food . . . . . . . . . . . . . . . . . . . . . . . . . . 19New Exhibitors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Insurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20Exhibitor Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20Security, Responsibility for Loss or Damage . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20Electrical Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20Fire Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Professional Ethics and Standards with Respect to Exhibits . . . . . . . . . . . . . . . . . 21Disclaimer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Default by the Ontario Dental Association . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Force Majeure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21Privacy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Booth Display Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22-24Single Standard Regular Booth . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22Multiple Booths in a Straight Row/Full Aisle Booths . . . . . . . . . . . . . . . . . . . . . . . . 22Peninsula Booths . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Island Booths . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Hanging Signs, Banners and Trusses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Motorized Vehicles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Professional Videotaping/Photography . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Live Demonstrations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Program Advertising . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25-27Preliminary Guide: Rates, Deadlines and Specifications . . . . . . . . . . . . . . . . . . . . 25Final Program: Rates, Deadlines and Specifications . . . . . . . . . . . . . . . . . . . . . 26-27

May 5-7, 2022Metro Toronto Convention Centre, South Building

Ontario Dental Association4 New Street, Toronto, ON M5R 1P6 | Tel: 416-922-3900 | Fax: 416-922-9005 | Toll Free: 800-387-1393

Ontario Dental Association Annual Spring Meeting 20222 asm.oda.ca

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Ontario Dental Association Annual Spring Meeting 20223 asm.oda.ca

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ASM Attendance Statistics2015 ASM 2016 ASM 2017 ASM 2018 ASM 2019 ASM

ODA Dentists 3,841 3,921 4,232 3,952 4,243

ODA Dental Students 276 271 375 321 311

Dentists Out-of-Province 114 201 223 176 222

Dental Hygienists 1,769 1,947 2,054 1,905 1,937

Dental Assistants/Office Personnel 2,396 2,546 2,686 2,427 2,717

Dental Technologists 20 18 26 35 39

Other Students (Out-of-Province, RDH, Office) 53 84 108 89 89

Exhibitors 2,553 2,679 2,738 2,873 3,025

Other Registration Categories 434 276 1,332 423 354

Total Attendance 11,456 12,124 13,774 12,201 12,937

Total Booths 623 632 663 677 695

Total Exhibiting Companies 319 338 330 321 314

COVID-19 – A CONSTANTLY SHIFTING ENVIRONMENTAs of this writing, we’re still living in a COVID-19 pandemic environment that continues to take a tremendous toll on the events industry . The ODA is in constant contact with our many partners and service providers involved with our Annual Spring Meeting (ASM) to collaboratively produce a successful event for 2022 . This may include a range of health and safety protocols to ensure a safe environment for both exhibitors and attendees .The current Exhibitor Prospectus will be updated to meet any new government and public health directives to which we are required to adhere . Rest assured, we will keep you informed as the situation leading up to the event . We’ll provide you with an outline of our health and safety requirements as set out by our Education Advisory Committee . Each exhibitor will be expected to comply with these during the ASM . Our Exhibits Floor plan may incorporate social distancing, limited traffic levels, one-way aisles and ample signage . Any health and safety measures we may have to implement are to ensure the safety of you and our attendees and, as a result, some activities may have to be modified .Our health and safety measures may also result in a reduction of the Exhibits Floor . If the floor capacity is reduced, exhibitors will be determined according their standing in our loyalty points program and we will refund those exhibitors that we are not able to accommo-date . If the pandemic environment persists we will be required to follow public health and government directives and we will notify exhibitors if there are any changes to our planning for ASM22 . Should this occur, we will notify exhibitors to offer our cancellation options . All enquiries should be directed to Vicky Hatzopoulos at vhatzopoulos@oda .ca or by phone at 416-355-2266 (or toll-free at 1-866-739-8099, ext . 2266) .We look forward to welcoming you and planning for a successful ASM22 . Sincerely,

Helen McDowell Manager, Conference & Events, ODASeptember 1, 2021

Vicky Hatzopoulos Exhibits & Sponsorship Coordinator

PLEASE NOTE: Booth selections are not done in real time . Please refer to page 5 for details about the ODA booth allocation process .

Registration for 1st Round Booth Applications Opens for exhibitors with 60 or more ASM Exhibitor Loyalty Points . APPLICATION DEADLINE: October 13, 2021

October 6, 202112:00 noon (EST)

Registration for 2nd Round Booth Applications Opens for exhibitors with 25 to 59 Exhibitor Loyalty Points . APPLICATION DEADLINE: November 3, 2021

October 27, 2021 12:00 noon (EST)

Registration for 3rd Round Booth Applications Opens for exhibitors with 5 to 24 ASM Exhibitor Loyalty Points .APPLICATION DEADLINE: November 24, 2021

November 17, 202112:00 noon (EST)

Registration for 4th Round Booth ApplicationsOpens for exhibitors with less than 5 ASM Exhibitor Loyalty Points . APPLICATION DEADLINE: December 15, 2021

December 8, 202112:00 noon (EST)

Applications received after December 16, 2021 will be processed on a first come first served basis .

Preliminary Guide AdvertisingSpace Closing

Material ClosingDecember 10, 2021December 17, 2021

Hotel InformationAll room bookings will be subject to a one night non-refundable deposit per room . This deposit will be charged at the time of booking . Should the reservation be canceled the one night deposit will be forfeited . Exhibitors will be notified by email when room blocks are open .

December 2021

FINAL BOOTH PAYMENTS DUE FEBRUARY 15, 2022

Cancellation Policy (All booth cancellations must be submitted in writing .)

Full Refunds will be issued prior to this date Before March 15, 2022

After March 15, 2022

No Refunds will be issued after this dateAfter March 15 and contingent on the prevailing environment, ODA may have to revisit the cancellation policy and notify exhibitors .

Submissions Due for Complimentary Exhibitor Listing in the Final Program March 12, 2022

Hanging Signs, Banners and TrussesSubmission deadline for approval . February 11, 2022

Booth Configuration ApprovalsA rendering with detailed dimensions of the proposed exhibit must be submitted for approval by the ASM Exhibits Committee . Submission deadline for Island, Peninsula, and Full Aisle booth configurations and booths of 400 sq . ft . (four booths or more)

February 11, 2022

Advertising in the Final ProgramSpace Closing

Material ClosingMarch 12, 2022March 19, 2022

GES Advance Warehouse Opens: March 29, 2022

Fire Safety Reply Email completed form and necessary floor plans to: Metro Toronto Convention Centre, Operations Department fsr@mtccc .com

April 2, 2022

Certificates of InsuranceCertificates of Insurance and Exhibitor Appointed Contractor (EAC) forms must be submitted online at www .exhibitorinsurance .comYou may be able to obtain a Certificate of Insurance through your own insurance company, or you may order one online at www .exhibitorinsurance .com

April 3, 2022

Exhibitor Appointed Contractor (EAC) FormsAn EAC is a contractor appointed to install/dismantle or perform some other service at the show on behalf of the exhibitor . Submit completed forms to GES CanadaEmail: torontoexhibitorservices@ges .comFax: 416-922-9571

April 3, 2022

Lead Retrieval Services | Early Bird DeadlineConvention Data Services (CDS)(for capturing sales leads)

April 18, 2022

GES, Global Experience Specialists | Early Bird Deadlinecarpet, furniture, plants, signage and other related design elements for your booth .

April 19, 2022

Metro Toronto Convention Centre (MTCC) | Early Bird Deadline Internet and Parking Passes Online Ordering: www .mtccc .com/order

April 19, 2022

SHOWTECH Power & Lighting | Early Bird Deadline Electrical and Sign Hanging Services April 19, 2022

Encore Global | Early Bird DeadlineAV Requirements April 21, 2022

GES Advance Warehouse Deadline: April 26, 2022

Direct Shipment to the MTCCShipments will be refused prior to these dates/times .(please see page 15 for details)

May 3, 2022 12:00 noon – 10 pm

May 4, 2022 8 am – 10 pm

Exhibitor Badge Registration NEW! Exhibitors and EAC’s will require badges to access the show floor during move-in move-out (please see page 13 for details)

Exhibitor Move-In TimesTuesday, May 3 from 8:00 am – 10:00 pmWednesday, May 4 from 8:00 am – 10:00 pmPlease refer to the ‘Move-In Schedule’ for your designated move-in time .

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4 asm.oda.ca Ontario Dental Association Annual Spring Meeting 2022

Important Dates, Deadlines and Early Bird PricingApplications for Exhibit Space and Applicable Deposit: A deposit of $1,000 CAD per 10’ x 10’ booth is required at time of booking . Space will not be assigned until the deposit is received .

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5 asm.oda.ca Ontario Dental Association Annual Spring Meeting 2022

The Ontario Dental Association (ODA) will not accept exhibits that do not comply with ODA By-laws, ODA Policies or where the exhibiting and/or display of such products or services would constitute the promotion of a product known to be hazardous to health.

The display of any product should not be construed as an endorsement of/or approval by the Ontario Dental Association. The exhibitor agrees not to imply in any way to a third party that acceptance as an exhibitor constitutes endorsement of a product or service by the Ontario Dental Association.

The Ontario Dental Association reserves the right to refuse to rent exhibit space at the Annual Spring Meeting as it shall, in its sole discretion, decide upon.

Booth Rental Information

New Exhibitors

To be considered as a new ASM Exhibitor, please visit asm.oda.ca and complete the ‘New Exhibitor Application’ form. All exhibits, products and services must be relevant to and effective and useful in the practice of dentistry. The Ontario Dental Association shall be the sole judge as to the acceptability of exhibits.

Cancellation Policy All cancellations must be made in writing. Full refunds will be issued prior to March 15, 2022. No refunds will be given for cancellations received after March 15, 2022. After March 15, depending on the prevailing environment, public health and government directives the ODA may have to revisit the cancellation policy and we will notify exhibitors with their options at that time.

In the event any irreconcilable dispute shall arise between any exhibitor/sponsor and the ODA, the ODA reserves the right to terminate the agreement between such party(ies) and itself and to make such financial refund(s), if any, in whole or in part to the exhibitor/sponsor as the ODA in its sole discretion deems appropriate; provided that the said decision of the ODA shall be final and binding on the parties herein.

Health Canada Regulations – Class II, III and IV Medical Devices

In Canada, certain devices must have a Medical Device License before they are permitted to be sold. Prior to selling a device in Canada, manufacturers of Class II, III and IV devices must obtain a Medical Device License. Unlicensed Class II, III and IV medical devices are prohibited from being displayed and/or sold at the ASM.

NEW! Health Canada Regulates UV and Ozone Devices

Health Minister Patty Hajdu has signed an interim order regulating UV radiation-emitting and ozone-generating devices under the Pest Control Products Act, effective June 7, 2021.

According to Health Canada, since the beginning of the pandemic, there has been a significant increase in the sale and use of UV and ozone-generating devices in Canada claiming to control or kill bacteria and viruses (including SARS-CoV-2 – the virus that causes COVID-19) on surfaces and objects, and in water and air. These devices can pose serious health and safety concerns. For instance, depending on the UV wavelength, intensity, and duration of radiation exposure, exposure to ultraviolet light from these devices can result in serious injuries, including severe burns to the skin and eyes. Similarly, inhaling ozone can lead to decreased lung function, irritation of respiratory pathways, and inflammation of pulmonary tissues as well as irreversible lung damage leading to higher susceptibility of respiratory infections.

To get more information on what type of UV radiation-emitting or ozone-generating devices (used to disinfect or sanitize surfaces and objects) are subject to this interim order, please visit Health Canada’s questions and answers or contact Health Canada.

Accessibility

The ODA is committed to complying with the Accessibility for Ontarians with Disabilities Act, 2005, and will provide reasonable accommodation to persons with disabilities. The ASM22 venue, the Metro Toronto Convention Centre, South Building, is a fully accessible facility. If you require an accommodation due to a disability during any aspect of the ASM22, please submit your request by email to Teresa Tomassetti at ttomassetti@oda.ca or by phone at 416-355-2259 in advance of the event, so that arrangements can be made with the Metro Toronto Convention Centre.

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Booth Assignment: ASM Loyalty Points System

Assignment of exhibit space shall be made solely at the discretion of the Ontario Dental Association. In processing booth applications, the booths are allocated based upon the ODA’s ASM Loyalty Points System. Every effort will be made to provide exhibitors with their requested spaces, or one(s) in a similar area or configuration. However, we cannot guarantee that the location requested on the application will be the space assigned.

The applicant’s stated preference on the booth application for a specific booth(s) is used as information only to assist the ODA in determining the general area in which the exhibitor wants to be located. To aid in the realistic assignment of space, we request that applicants not concentrate all their booth selections in one area of the Exhibit Hall. the ODA does not guarantee that it will be able to assign the specific space requested on the application.

The ODA may, at its discretion, accept or reject any booth application.

Requests for previous booth locations will be considered but cannot be guaranteed. In addition, the ODA cannot guarantee that competitors will not be placed next to or near one another.

This Loyalty System is comprised of historical information contained in the ODA’s exhibit contract records dating back to 1927, and includes the following elements:

• The number of years a company has exhibited at ODA Annual Spring Meetings. (One Loyalty Point is allocated for each year a company exhibits.)

• The number of booths taken by that company during those years. (One Loyalty Point is allocated for each 10’ x 10’ booth a company takes during those years.)

• Loyalty Points accumulated through a company’s involvement in the ASM Sponsorship Program.

• Ties between companies with identical scores will be broken using the date the application with the deposit is received.

Booth Rental Information

Ontario Dental Association Annual Spring Meeting 20227 asm.oda.ca

What’s INCLUDED in theBooth Rental Fee

• 10’ by 10’ draped exhibit booth (3’ side walls x 8’ back walls)

• On-site storage of exhibitor’s crates

• All material handling charges

• Janitorial services within the booth (Wednesday and Thursday nights)

• Janitorial services in the general exhibit area and aisles

• 24-hour security

• 5 exhibit badges per 10’ x 10’ booth

• Digital booth on the online floor plan

(Additional badges may be ordered for a fee of $30 per badge) .

PLUS...• Use of the Exhibitors’ Lounge on-site at the ASM,

where complimentary refreshments are available

on Thursday and Friday during show hours. ODA Exhibit

badges must be worn to gain entry to the Exhibitors’ Lounge.

• Cocktail Receptions on the exhibit floor, Thursday

and Friday from 4:30 pm – 5:30 pm. Each exhibitor

will receive a ticket for a complimentary drink.

• Complimentary listings in Final Program, ODA Website,

Mobile App, and On-site Exhibitor Directory.

What’s NOT INCLUDED in theBooth Rental Fee

• Electrical is NOT included in the rental fee. Electrical requirements may be ordered directly through SHOWTECH Power and Lighting.

• Carpeting• Furnishings • Sign and banner

hanging• Internet access• Transportation• Advance warehousing• Telecommunications

PLEASE NOTE: Booth carpeting/flooring is a mandatory requirement .

Booth FeesSee floorplan page 16 for location details

NOTE: Fees are in CDN$ and are subject to 13% HST

Booths in Area A• Regular booths $3,175

• Corner booths $3,375Booths in Area B• Regular booths $2,845

• Corner booths $3,045Booths in Area C• Regular booths $2,575

• Corner booths $2,775

Meeting Room 10’ x 10’ $2,750

Meeting Room 20’ x 20’ $5,000

Exhibitor Warnings

Exhibitor ListingsThe ODA only collects exhibitor information for the ASM through your Expocad Exhibitor Account. Please be aware of companies requesting your information for a “Free Exhibitor’s Directory Listing”. If you sign an insertion order from one of the companies listed below, you may be entering into a three-year advertising contract.

Do Not Respond to Requests From the Following Companies/Publications:

• FairGuide – Construct Data (Slovakia)

• Expo-Guide – (Mexico)

• International Fairs Directory

• EventFair – The Exhibitors Index for Fairs and Exhibitions

• World Business Guide – International Directories Group

For more information, please visit: http://www.iaee.com/resources/warnings_to_exhibitors/

Official ASM Hotel Room BlocksThe ODA does not have a housing bureau or travel agent authorized to make hotel reservations related to the Annual Spring Meeting . Please make your reservations directly with the hotel .

Attendee ListsThe ODA is compliant with the Privacy Laws and the Anti-Spam Legislation . We do not sell our attendee list therefore if you receive an email claiming the sale of this information, please do not respond and delete it immediately .

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Booth Rental Information

Ontario Dental Association Annual Spring Meeting 20228 asm.oda.ca

Metro Toronto Convention Centre – Personal Protective Equipment (PPE) Policy

All exhibitors and service providers working on the show floor during move-in and move-out periods are required to wear approved personal protective equipment (PPE), including CSA approved (or equivalent) safety shoes, and brightly coloured safety vests.

Hard hats and harnesses are to be used when warranted by safety considerations. All exhibitors and exhibitor service providers must adhere to the Occupational Health and Safety Act, Ontario regulation 213/91 (Construction Projects) and 851/90 (Industrial).

Safety in the workplace is an important issue for all of us and the ODA and the MTCC appreciates your full co-operation and support with this important issue.

PLEASE NOTE: Exhibitors without protective footwear and safety vests will not be permitted entry into the exhibit hall during the move-in.

A limited supply of steel toe caps and safety vests will available for sale on-site .

All unloading, loading and removal of equipment and materials to the booth and to and from on-site storage is included in your exhibit booth rental fee.

Exhibit Floor Dates and Times

Exhibitor Move-in Tuesday May 3, 20228:00 am – 10:00 pm

Wednesday May 4, 20228:00 am – 10:00 pm

Exhibitor Registration/Badge Pick-up Wednesday May 4, 202210:00 am – 7:00 pm

Thursday May 5, 20227:00 am – 5:30 pm

Friday May 6, 20227:00 am – 5:30 pm

Exhibit Floor Open Thursday May 5, 20229:00 am – 5:30 pm

Friday May 6, 20229:00 am – 5:30 pm

Exhibit Floor Cocktail Reception Thursday May 5, 20224:30 pm – 5:30 pm

Friday May 6, 20224:30 pm – 5:30 pm

Exhibitor Move-out Friday May 6, 20225:30 pm – 10:00 pm

Saturday May 7, 20228:00 am – 12:00 noon

ASM22

Move-In/Move-Out

Exhibitor Move-In

The Marshalling Yard on Cherry Street is no longer being used by the MTCC for exhibitor move in. Please refer to the following pages for the new move in system, Voyage Control. The trade show will be located in Exhibit Halls D and E in the South Building of the Metro Toronto Convention Centre, which is located at 222 Bremner Boulevard, one block north of Lakeshore Boulevard, West at York Street.

• As per the Ministry of Labour, children under 16 years of age are NOT permitted on the show floor during move-in or move-out.

• No material may be taken through the main entrance unless it can be carried by hand.

• Dollies are not allowed on carpeted areas.

• No equipment may be transported on the escalators or public passenger elevators.

• Exhibitors must provide their own labour for spotting, erecting and dismantling of their exhibits. Skids must be used for all heavy pieces of equipment.

• Double-sided Scapa tape, low tack cloth gaffer tape or TransRite are the only tapes permitted for use in the exhibit hall. All tape must be removed prior to vacating the space or charges will apply.

Ontario Dental Association Annual Spring Meeting 20229 asm.oda.ca

A RIGHT TO WORK FACILITY

MOVE-IN PROCEDURESThe MTCC has introduced a loading dock management system for booking a loading dock time powered by Voyage Control.

This complimentary service helps you to reserve a time slot for moving your materials directly in/out of the MTCC loading dock. This seamless loading dock management system not only saves you time, but also helps reduce CO2 emissions in the local area. Get started now!

SAFETY:*16 Years of Age *Smoke & Vape Free Environment *PPE Required and *Power Shut o�½ hour after event. No Material may be transported through all main entrances, carpeted areas, escala-tors or public passenger elevators unless carried by hand.

4 wheeled dollies, pallet jacks or oversized loads are prohibited from leaving all Exhibit Halls into the pre-function areas. Please use the designated loading area when using this typeof equipment.

Please note that if you do not require access to the docks and are hand carrying items, we provide two service elevators located on the South side of Bremner Blvd. These elevators can be accessed from the MTCC South parking lot level and

allow access directly to the show �oor.

Move-in Date: Tuesday May 3, 2022

Move-in Date: Wednesday May 4, 2022

MOVE-IN PROCEDURES:Please use our online booking portal at: www.voyagecontrol.com/mtccYou will be asked to create a login and password to access the portal.

Once signed into the Loading Dock Management System, you can make a booking to create your vehicle move in pass.

Please print out your pass or have it available to show on your phone before arrival or transfer that pass to your delivery company.

Proceed to the relevant dock area with your booking pass at the scheduled time.

A 30 minute unloading time is enforced should you require more time to unload, please see a dock sta� member. Once unloaded you must exit the loading docks. See you during move out.

Move In Location: MTCC South Building

Decorator / Material Handler: GES

Voyage Control Registration Date: Approximately one month prior to move-in

Move-in Time: 8:00 am – 10:00 pm

Move-in Time: 8:00 am – 10:00 pm

Please follow the move in time / zone access code as provided to you by Show Management.

For more information about the system, please contact the Docks Department at(416) 585-8345 between 9:00 AM – 5:00 PM EST or #Docks@mtccc.com

NEW!

ASM22

Move-In/Move-Out

Ontario Dental Association Annual Spring Meeting 202210 asm.oda.ca

LOADING DOCK MANAGEMENT SYSTEMThe MTCC has introduced a loading dock management system for booking a loading dock time powered by Voyage Control.

This complimentary service helps you to reserve a time slot for moving your materials directly in/out of the MTCC loading dock. This seamless loading dock management system not only saves you time, but also helps reduce CO2 emissions in the local area. Get started now!

If you do not require access through the loading dock no need to book a move in time throughVoyage Control. We have two service freight elevators located in the South Building that will give youdirect access from the parking garage to the exhibit halls. These elevators can accommodate a dolly.

The MTCC Loading Dock Management System is available for Move-In Only and will be open two weeks prior to your move-in date.

HOW TO BOOK:Please visit: https://voyagecontrol.com/mtcc to make your booking on the Metro Toronto Convention Centre portal.

IMPORTANT INFORMATION ABOUT YOUR LOADING DOCK MANAGEMENT SYSTEM:First time users: Click the ‘Sign Up’ button on the login page to create a unique account.

CUSTOMER SUPPORT:For more information about the system, please contact the Docks Department at 416-585-8345 between9:00 AM – 5:00 PM EST or #Docks@mtccc.com

LINK TO FREQUENTLY ASKED QUESTIONS:Voyage Control ZenDesk: https://mtccvoyagecontrol.zendesk.com/hc/en-ca

MOBILE APPS:The Voyage Control app can be downloaded on Android or iOS by visiting your app store. You can register,and make, or change your booking from any location, even while enroute with the Voyage Control app.

For more information about the system, please contact the Docks Department at(416) 585-8345 between 9:00 AM – 5:00 PM EST or #Docks@mtccc.com

NEW!

ASM22

Move-In/Move-Out

Ontario Dental Association Annual Spring Meeting 202211 asm.oda.ca

Removal of exhibits is not permitted before 5:30 pm, Friday, May 6th until 10:00 pm and Saturday, May 7th from 8:00 am to 12:00 noon.

As per the Ministry of Labour, children under 16 years of age are NOT permitted on the show floor during tear down or move out. Please also note, that as per the Ministry of Labour, Proper Protective Equipment is required to be worn while all tear down and move-out activity is taking place, including protective footwear and safety vests.

Exhibitor Move-Out

Any Exhibitor found to be in violation of dismantling their booth prior to 5:30 pm on Friday, May 6, 2022 will be subject to penalties as outlined in the Ontario Dental

Association’s “Compliance With Terms of Exhibit Space Rental.”

Empty Removal Instructions• All Exhibitors must have all crates tagged for empty storage

by 2 hours prior to the end of exhibitor move-in. GES Material Handing Team need to remove all empty crates in order to be ready for aisle carpet install by 11pm on Wednesday, May 4th.

• At show closing, GES will remove aisle carpet which will take approximately 1 hour. Once aisle carpet is removed, GES will deliver empty storage crates to your booth — storage return will take up to 4 to 5 hours. Please keep aisles free of booth materials until aisle carpets are removed. We ask for your co-operation and patience during this process.

• All electrical power will be turned off 1/2 hour after show closes unless prior arrangements have been made with SHOWTECH Power & Lighting.

• You may obtain a flat-bed dollie from GES Material Handling Desk. Dollies will be released after the aisle carpet is removed.

Outbound FreightThe South Loading Docks will be used for move-out. To ensure a smooth and secure move-out of your freight, visit the GES Exhibitor Service Desk to pick-up an Outbound Bill of Lading (BOL) form. Outbound BOL’s MUST be completed for your materials to be loaded onto your carrier or your freight will not be released from the show floor. Once your materials are packed and ready to go, return the completed BOL to the GES Material Handling Desk located on the south loading docks. PLEASE DO NOT LEAVE THE COMPLETED BILL OF LADING IN YOUR BOOTH.

• Once your booth is completely packed up, please see the MTCC Docks Staff located at the Loading Dock to reserve your access to the docks for move out. MTCC Dock Staff will dispatch your vehicle electronically, by phone, or provide you with an Access Pass to take your vehicle.

• In order to minimize the risk of theft during move-out, it is recommended that all small articles of value be removed at the close of the show and that the exhibitor guards the remaining material.

• All exhibits must be removed from the show floor by 12:00 noon on Saturday, May 7, 2022. Please ensure that you have made arrangements with your shipper to remove your goods from the floor at this time. The official carrier will remove all materials left on the floor past 12:00 noon at the owner’s expense.

• If you need help with moving your freight, please speak with a GES representative on the show floor

Hand Carry ItemsThere are two new service freight elevators located and accessible for any hand carry out items from within the South Building Parking Garage. When your booth is packed and ready to go, you can hand carry your items to your vehicle using the NEW Service Elevators located at the north end of Hall E. These elevators can accommodate a flat bed dollie. The elevator will stop directly into the South Parking Garage. If you require the use of a dollie, you will be asked to leave your ID and once the dollie is returned your ID will be returned.

• No material may be taken through the Main Entrance on Bremner Boulevard unless it can be carried by hand. Dollies are not allowed on carpeted areas. No equipment may be transported on the escalators or public passenger elevators.

• All 4 wheel dollies, pallet jacks or oversize loads are prohibited from leaving all Exhibit Halls into the prefunction areas. If you require a dollie or pallet jack to move your items to your vehicle, you must use the designated loading area.

ASM22

Move-In/Move-Out

Ontario Dental Association Annual Spring Meeting 202212 asm.oda.ca

A RIGHT TO WORK FACILITY

MOVE-OUT PROCEDURESThe MTCC has introduced a loading dock management system for booking a loading dock time powered by Voyage Control.

This complimentary service helps you to reserve a time slot for moving your materials directly in/out of the MTCC loading dock. This seamless loading dock management system not only saves you time, but also helps reduce CO2 emissions in the local area. Get started now!

SAFETY:*16 Years of Age *Smoke & Vape Free Environment *PPE Required and *Power Shut o�½ hour after event. No Material may be transported through all main entrances, carpeted areas, escalators or public passenger elevators unless carried by hand.

4 wheeled dollies, pallet jacks or oversized loads are prohibited from leaving all Exhibit Halls into the pre-function areas. Please use the designated loading area when using this typeof equipment.

Please note that if you do not require access to the docks and are hand carrying items, we provide two service elevators located on the South side of Bremner Blvd. These elevators can be accessed from the MTCC South parking lot level and

allow access directly to the show �oor.

Event End Date / Time: Friday May 6, 2022 at 5:30 pm

Move Out Location: MTCC South Building

Aisle Carpet Removal Time: Approximately 5:45 pm

Force Freight Time: Saturday May 8, 2022 at 12:00 noon

MOVE-OUT PROCEDURES:Your vehicle must remain in MTCC / (name of surrounding area) parking lots. Please do not leave vehicles on the streets surrounding the Centre — as you may anticipate Metro Parking Authority to tag and tow.

Ensure your booth is completely packed up. Please complete bills of lading required with the o�cial freight handler.

Once your booth is completely packed up, please see the MTCC Docks Sta� located at the Loading Dock to reserve your access to the docks for move out.

MTCC Dock Sta� will dispatch your vehicle electronically, by phone,or provide you with an Access Pass to take your vehicle.

Please note, no dollies are allowed onshow �oor until all aisle carpet is removed.Please see decorator / material handlerfor bills of lading, dollies or storage return.

The MTCC Dock Sta� requires your assistance in ensuring an e�cient, safe and timelymove-out for all exhibitors. Thank you and have a safe trip.

For more information about the system, please contact the Docks Department at(416) 585-8345 between 9:00 AM – 5:00 PM EST or #Docks@mtccc.com

NEW!

ASM22

Move-In/Move-Out

Metro Toronto Convention Centre South Building and Loading Docks

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MOVE-IN TIMES

Tuesday, May 3 from 8:00 am – 10:00 pm

ALL EXHIBITS MUST BE IN PLACE BY10:00 pm, Wednesday, May 4, 2022, and ready for the 9:00 am opening of the ASM on Thursday, May 5, 2022.Please refer to the Move-In Schedule for your specific move-in time .

Wednesday, May 4 from 8:00 am – 10:00 pm

LOADING DOCK ACCESS The South Building Loading Docks will be open for replenishment purposes on Friday May 6, 2022 from 7:30 am to 11:30 am

ASM22

13 asm.oda.ca Ontario Dental Association Annual Spring Meeting 2022

Move-In/Move-Out

Ontario Dental Association Annual Spring Meeting 202214 asm.oda.ca

Exhibitor Badge Registration

The ASM22 Exhibitor Registration website will be open for exhibitors to register booth personnel in February 2022. Email notifications will be sent to all registered exhibitors with the website link and log-in information.

NEW! Exhibitor badges will now be required for move-in and move-out . Exhibitor Appointed Contractors (EAC’s) will also require a Move-in/Move-out badge . Badges for Move-in/Move-out for EAC’s MUST be ordered through the exhibitor badge registration website . Please Note: These badges will not be part of your badge allotment for exhibiting booth staff . Badges will be available for pick up in front of the main doors into the exhibit hall (Entrance E) as well as at the loading docks on Tuesday May 4 and Wednesday May 5 during the move-in .

For security and safety reasons, EXHIBITOR BADGES MUST BE WORN AND VISIBLE AT ALL TIMES during the ASM show hours. On-site security will be checking badges during the show. Individuals without red badges will be asked to leave the show floor.

Badges not picked up during the move-in may be picked up from the Exhibitor Registration Desk on Level 600 during the following hours:

Wednesday, May 4 10:00 am – 7:00 pmThursday, May 5 7:00 am – 5:30 pmFriday, May 6 7:00 am – 5:30 pm

Media Relations

Any and all media-related activities for exhibits must be channeled through Maggie Blood, mblood@oda.ca.

Hotel Reservations

All room bookings will be subject to a one night non-refundable deposit per room. This deposit will be charged at the time of booking. Should the reservation be canceled the one night deposit will be forfeited. The ODA does not have a housing bureau or travel agent authorized to make hotel reservations related to the Annual Spring Meeting. Exhibitors are responsible for making their own hotel room reservations. Please make your ASM reservations directly with one of the designated hotels. Room blocks will be open to exhibitors in December 2021. Please visit our website at asm.oda.ca to reserve your accommodations online.

Conference Session Breaks9:00 am – 10:00 am Following the Opening Keynote

Session on Thursday and Friday

12:00 am – 2:30 pm Lunch break on Thursday and Friday

4:30 pm – 5:30 pm End of sessions on Thursday and Friday

Please note: schedule subject to change.

ASM22

Exhibitor Registration Information

Ontario Dental Association Annual Spring Meeting 2022asm.oda.ca15

ASM22

TRUCKING/FREIGHT SERVICESGES CANADA LogisticsMario Mendes, Logistics Coordinator5675 McLaughlin Road, Mississauga, ON L5R 3K5Tel: 905-283-0553 • Fax: 905-283-0501Email: mmendes@ges.com

CUSTOMS BROKERAGE SERVICESGES CANADA Customs Services Maria Bava5675 McLaughlin Road, Mississauga, ON L5R 3K5Tel: 416-585-8227 Fax: 905-283-0501Email: mbava@ges.com

MATERIAL HANDLING SERVICESGES CANADA Toronto Exhibitor Services5675 McLaughlin Road, Mississauga, ON L5R 3K5Tel: 905-283-0500 • Fax: 905-283-0501Email: torontoexhibitorservices@ges.com

SHOW SERVICE REQUIREMENTS – BOOTH CARPETING, FURNISHINGS, PLANTS, SIGNS, ETC.GES CANADA Toronto, Exhibitor Services5675 McLaughlin Road, Mississauga, ON L5R 3K5Tel: 905-283-0500 • Fax: 905-283-0501Email: torontoexhibitorservices@ges.com

LIGHTING AND ELECTRICAL REQUIREMENTS – FOR AIR, GAS AND PLUMBING SERVICESSHOWTECH Power and LightingTracy LandryMetro Toronto Convention Centre255 Front Street West, Toronto, ON M5V 2W6Tel: 416-585-8109 • Fax: 416-585-8255Email: tlandry@showtech.ca

EXHIBITOR INSURANCEExhibitorinsurance.com2780 Highway #7, Unit 103, Concord, ON L4K 3R9Tel: 905-695-2971 x103 • Fax: 905-760-2260Email: info@exhibitorinsurance.com

AUDIO VISUAL SERVICES Encore GlobalStephen AndrewsVenue Account Executive Metro Toronto Convention Centre255 Front St W. | Toronto, ON M5V 2W6Tel: 416-585-8312Email: stephen.andrews@encoreglobal.com

INTERNET AND TELECOMMUNICATIONS INSTALLATIONMetro Toronto Convention CentreIain Holland255 Front Street West, Toronto, ON M5V 2W6Tel: 416-585-3596 • Fax: 416-585-8224Email: iholland@mtccc.com

EXHIBITOR SERVICES/PARKING416-585-8387Email: Exhibitor-services@mtccc.comwww.mtccc.com/order

LEAD RETRIEVAL SERVICES (Attendee Badge Scanning)Convention Data ServicesCandace NicoloEmail: cnicolo@cdsreg.com508-743-0570

EXHIBITOR BADGE REGISTRATIONConvention Data ServicesTel: 877-779-3127Email: ASM@xpressreg.net

Official Show Services Suppliers

Show Information:• Important Dates and Deadlines • Submit Complimentary Exhibitor Listing• Move-in Information• Exhibitor Badge Registration• Hotel Information• Interactive Floor Plan• Preliminary Guide / Final Program• Official Service Providers

Show Forms:• Exhibitor Insurance• GES Booth Furnishings

• MTCC Forms (Parking Pass, Internet, etc.)• Encore Global• SHOWTECH Power and Lighting• CDS Lead Retrieval

Shipping, Drayage and Material Handling:• Advance Warehousing• Shipping and Material Handling• Customs – Canada Border Services• Exhibitor Move-In, Move-Out Information

Marketing Tools:• Social Media (Facebook, Twitter)• Banner Graphics• Mobile App

To access the Exhibitor Service Centre, visit the ASM website, asm.oda.ca and click on “Exhibitors” from the menu bar and select ‘”Exhibitor Service Centre” from the drop down list. Here, you will have access to all of the important information, forms and website links you will require for exhibiting at the ASM22, including:

Exhibitor Service Centre

Ontario Dental Association Annual Spring Meeting 202216 asm.oda.ca

Direct Shipments to Show Site

Shipment of materials should be timed to arrive at the Metro Toronto Convention Centre no earlier than Tuesday, May 3, 2022 or they will be turned away as the Ontario Dental Association does not have access to the loading docks until that date.

Shipping labels can be printed from the Exhibitor Service Centre website!

Shipments to Advanced Warehouse

Start Date: March 29, 2022 Deadline Date: April 26, 2022

Warehouse receiving hours: Monday – Friday, 9:00 am to 4:00 pm, Closed Holidays

Please Note: Advance warehouse services do not include material handling services and charges.Shipments arriving before March 29, 2022 will incur a storage fee, and shipments arriving after April 26, 2022 will incur a Late to Warehouse Fee.

IMPORTANT! ADVANCE WAREHOUSE SERVICES INCLUDES DELIVERY TO SHOW SITE ONLY. YOUR CARRIER MUST PICK UP YOUR MATERIALS DIRECTLY FROM SHOW SITE AT CONCLUSION.

Please label your shipment as follows:ODA Annual Spring Meeting 2022Exhibiting Company Name/Booth # _______________c/o GES CANADA, 6130 Netherhart RoadMississauga, Ontario L5T 1B7

If you have any shipping inquiries, please contact Mario Mendes at GES CANADA at 905-283-0553 or Email: mmendes@ges.com

Please label your shipment as follows:c/o GES, ODA Annual Spring Meeting 2022Exhibiting Company Name, Booth #_______________Metro Toronto Convention Centre – South Building222 Bremner Boulevard, Toronto, Ontario M5V 3L9

ASM22

Shipping Information

Shipping Instructions for United States and International Exhibitors

• US and International Exhibitors should either contact Maria Bava of GES CANADA Customs Services (see Official Show Services Suppliers list,

page 14), or your own customs broker at least one month before the Annual Spring Meeting to discuss Canadian importing procedures for your

show freight.

• There are a variety of transportation options available to you and GES CANADA as the official transportation company would be happy to

provide you with a quote. For Exhibitors who choose to transport their materials in their own private vehicle, it is necessary that you contact

GES Customs four weeks in advance so that the proper documentation can be prepared for the border crossing.

• Shipments should be timed to arrive one week before the meeting date.

• Delivery will be made by the carrier to the loading docks during the designated move-in time. GES CANADA will move your shipment from the

receiving doors to your designated booth space.

• There is no duty or tax on exhibits being shipped temporarily into Canada for exhibition purposes, provided they do not remain in Canada

at the end of the event however, all International and USA shipments will be subject to Customs clearance and associated fees. For US and

International Exhibitors at Canadian meetings, duty and taxes must be paid on advertising literature and giveaway samples. Please note that

all printed matter from the United States must be marked “Printed in the USA”.

• All fees associated with Transportation and Customs must be pre-paid.

• Shipments must be returned to the US and/or Internationally with the same number of packages originally shipped into Canada. Should any

material be sold and remain in Canada, applicable duties and taxes will be due.

Please note: floor plan is subject to changeasm .oda .ca Ontario Dental Association Annual Spring Meeting 2020

ODA ASMMay 5-7, 2022

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COPYRIGHT © 2010 Global Experience Specialists.

All Rights Reserved. No part of this publication may be reproduced, stored inany retrieval system, or transmitted in any form or by any means - electronic,mechanical, photocopying, recording, or otherwise - without the expresswritten consent of Global Experience Specialists

Every effort has been made to insure the accuracy of all informationcontained on this floor plan. However, no warranties, either expressed orimplied, are made with respect to this floor plan. If the location of buildingcolumns, utilities, or other architectural components of the facility is aconsideration in the construction or usage of an exhibit, it is the soleresponsibility of the exhibitor to physically inspect the facility to verify alldimensions and locations.

Confidential Property Of Global Experience Specialists

File: ODA22 Sept 09 21.dwg

Plotted: September 9, 2021, 12:08:26 PMBy: Pirbhai, Nasera

Layout: Exh Prospectus

17 17

ASM22 Exhibits Floor Plan

Ontario Dental Association Annual Spring Meeting 202218 asm.oda.ca

a. Unlicensed Class II, III and IV medical devices are prohibited from being displayed and/or sold at the ASM.

b. Flooring/carpeting used within the confines of a booth space should cover the entire area and not reveal concrete between the booth and the aisle carpet.

c. No flashing lights may be used on booths.

d. No advertising image may be projected to a surface outside the confines of an exhibitor’s booth.

e. Robots, or other remote control devices must stay within the exhibitor’s space.

f Mascots must remain within the confines of an exhibitor’s booth and must not roam the aisles.

g. The Ontario Dental Association does not assume responsibility for any charges for special or extra carpentry work, shelving, decorations, furniture, etc. for individual booths or exhibits.

h. No signs or other articles are to be fastened to walls or fixtures or electrical equipment. Use of thumb tacks, screws, bolts or any tool or material which will mark the floor or wall is prohibited.

i. Use of masking, clear packaging and plastic-based tape are prohibited. To secure booth flooring to exhibit floor, only cloth-based tapes such as Polyken are acceptable. Labour/repair charges will apply to remove prohibited tapes from the Convention Centre property.

j. The rear or back of a booth, if visible above the pipe and draping, must be covered or finished in such a manner as not to distract from those booths behind it.

k. No exhibitor shall, without the written permission of the Education Advisory Committee, assign, sublet, or ap por tion the whole or any part of the space allotted nor exhibit there in any goods other than those manufactured or handled by the exhibitor in the regular course

of his/her business or to take orders in the exhibitor’s space for any

such other goods.

l. Exhibitors must stay within the confines of their booth and not utilize

the aisles for exhibit purposes or for solicitation of business.

m. If an exhibitor has booths on both sides of an aisle — no signs or

structures above the aisle are permitted and the aisle may not be

carpeted with the exhibitor’s booth carpet.

n. Agents, solicitors and representatives of firms selling commercial

products in connection with the Annual Spring Meeting will not

be permitted to use sample rooms or space elsewhere in the Metro

Toronto Convention Centre or the InterContinental Toronto Centre

Hotel for display of their products. Ad ver tising, solicitation and

distribution of literature for commercial products is not permitted

except in the exhibit halls and must be approved by the Educa tion

Advisory Committee.

o. The Ontario Dental Association reserves the right to prohibit the

installation or enforce the removal of any exhibit which, in the

opinion of the Ontario Dental Association or its designates, may be

detrimental to the Annual Spring Meeting or to the interests of the

Ontario Dental Association, or to cancel an exhibitor’s contract at

any time during the Annual Spring Meeting if any article exhibited

hereunder is misrepresented.

p. The Ontario Dental Association reserves the right to restrict exhibits,

which because of noise or any other reason become objectionable.

q. Any social event sponsored by an exhibiting company cannot take

place within a 1km radius of the Metro Toronto Convention Centre

during ASM exhibit hours.

Compliance with Terms of Exhibit Space Rental

The Ontario Dental Association reserves the right to take such action and to make such changes as are considered necessary to the efficient and proper conduct of the exhibition and/or to protect the rights of the Ontario Dental Association.

Non-compliance with booth conditions and exhibitor rules and regulations as determined by the Ontario Dental Association can result in the removal of the offending exhibitor, the closing of his/her exhibit, and/or the refusal to allow the exhibitor to participate in future Ontario Dental Association events, without indemnity, and the Ontario Dental Association is released from any and all claims for damage which might result in consequence thereof.

Infractions identified at the meeting will be dealt with after the event and a penalty established, if deemed necessary, at the discretion of the Education Advisory Committee.

Penalties for Violations

Exhibitors who violate regulations will be subject to the following penalties as deemed appropriate by the Education Advisory Committee.

FIRST OCCURRENCE – loss of the current year’s Loyalty Points accumulation

SECOND OCCURRENCE – loss of half of the exhibiting company’s accrued point accumulation

THIRD OCCURRENCE – loss of all of the exhibiting company’s accrued Loyalty Points accumulation

FOURTH OCCURRENCE AND/OR EXTREME VIOLATIONS – loss of privileges to exhibit at future Ontario Dental Association events

The Ontario Dental Association reserves the right to move directly to “fourth occurrence/extreme violations” level penalties for those violations which it deems as extreme (for example, but not limited to: theft, violence, sabotage of other exhibitors or the Ontario Dental Association, major disruption of the event, criminal activity) .

ASM22

Rules and Regulations (PAGE 1 OF 4)

Booth Restrictions

Ontario Dental Association Annual Spring Meeting 202219 asm.oda.ca

Health Canada RegulationsIn Canada, certain devices must have a Medical Device License before they are permitted to be sold. Prior to selling a device in Canada, manufacturers of Class II, III and IV devices must obtain a Medical Device License. Unlicensed Class II, III and IV medical devices are prohibited from being displayed and/or sold at the ASM.

Payment of Booth SpaceThe rental amount is payment in consideration for the use by the Exhibitor of the area designated on the floor plan (the “Space”) during the Annual Spring Meeting. The rental amount is stated according to rates quoted in the Exhibitor Prospectus — Booth Rental Information (page 6). All payments for booth space must be received by the Association no later than February 15, 2022. For booth applications submitted after February 15, 2022, payment in full is due at the time of booking. The Ontario Dental reserves the right to re-allocate the space if payment is not received by the due date.

Cancellation PolicyAll cancellations must be submitted to the Ontario Dental Association in writing. Full refunds will be only be issued if notice is received prior to March 15, 2022. After March 15, our cancellation policy will be subject to public health and government directives at that time. If the end result is the ODA having to pivot to a virtual event, we will revisit the cancellation policy and notify exhibitors. No refunds will be given for cancellations received after March 15, 2022. In the event any irreconcilable dispute shall arise between any exhibitor or sponsor and the Ontario Dental Association, the Ontario Dental Association reserves the right to cancel the agreement between such parties and itself and to make such financial refunds, if any, in whole or in part, to the exhibitor/sponsor as the Ontario Dental Association in its sole discretion deems appropriate.

Booth StaffingThe exhibitor must keep their exhibit open and properly staffed during the specified exhibit hours, and shall not close or remove the exhibit until the conclusion of the entire exhibition, unless otherwise directed by the Education Advisory Com mittee.

Code of Conduct

The Ontario Dental Association is committed to maintaining an environment that encourages respect for the dignity of each individual. Discrimination, violence and/or harassment in any form, whether verbal, physical or environmental, which is directed toward a person’s sex, gender and gender identity, race, age, marital status, disability, religion, national origin, sexual orientation, same-sex partnership status, or any other classification protected by law, is prohibited. The Ontario Dental Association considers violation of this policy a serious offence that will lead to penalties, which may include loss of privileges to exhibit at future Ontario Dental Association events.

Exhibit Badges

NEW! Exhibitors and EACs will now require badges to access the show floor during move-in move-out (Please see page 13 for details) for security and safety reasons.

• Exhibit badges will be allocated on the basis of 5 badges per 10’ by 10’ booth, unless otherwise covered by the provisions of a sponsorship agreement with the Annual Spring Meeting. Additional badges, if required, may be purchased at $30.00 each.

• Exhibit badges are to be worn by the person named on the badge only, and are not to be transferred to anyone else.

• Exhibit badges must be worn to gain entry to the Exhibitors’ Lounge on-site at the ASM.

EXHIBITOR BADGES MUST BE WORN AND VISIBLE AT ALL TIMES during the ASM show hours. On-site security will be checking badges during the show. Individuals without badges may be asked to leave the show floor.

Direct/Cash Sales/Handover of GoodsWhile orders for goods and services may be taken and pay ment made by cheque or credit card, no sales in volving payment by cash may take place in the exhibit halls during the Annual Spring Meeting. There is to be no direct selling by ex hibitors — goods may not be handed over during the Annual Spring Meeting, they must be delivered to the purchaser after the Annual Spring Meeting.

Distribution of Materials, Samples, and/or Food

• Distribution of sample products for consumption must receive approval from the Metro Toronto Convention Centre. Forms for such approval are available from the Ontario Dental Association.

• Only bona fide exhibitors may distribute advertising materials at the Annual Spring Meeting, and this distribution of materials may only take place within the confines of their booth, and not in any public areas such as the aisles, escalators, registration area or Food Court. Any materials that are left in public areas will be confiscated by security.

• All food and beverage (alcoholic or non-alcoholic) items served in exhibit booths must be co-ordinated/purchased from the Metro Toronto Convention Centre’s Catering Department.

New Exhibitors

All exhibits, products and services must be relevant to and effective and useful in the practice of dentistry. The Ontario Dental Association shall be the sole judge as to the acceptability of exhibits.

ASM22

Rules and Regulations (PAGE 2 OF 4)

Ontario Dental Association Annual Spring Meeting 202220 asm.oda.ca

Insurance Exhibitors are responsible for their own booth insurance; this is mandatory.

The Ontario Dental Association is not responsible and/or liable in any way for any claim by a third party made on them for their fault or deemed negligence. The Ontario Dental Association will not be liable for any damage or theft of inventory.

Each vendor is required to have proof of a Certificate of Insurance that includes the following:

• Commercial General Liability Insurance with a minimum of $2,000,000 in coverage

• Products and Completed Operations, Tenants Legal Liability and cross liability should be included in the General Liability

• Please ensure that the Ontario Dental Association is listed as an ‘additional insured’ with respect to this event.

Proof of exhibitor insurance is required prior to the move-in date.

NEW! Certificates of Insurance must be uploaded online at www.exhibitorinsurance.com

Exhibitor LiabilityThe Exhibitor agrees to assume and shall be expressly liable for any and all liability for the negligence or willful acts of omission by itself, its agents, servants and employees, including, without limitation, liability arising from any damage to floors (including carpeting), walls, columns, or to standard exhibit equipment at the Metro Toronto Convention Centre or to other exhibitors’ property located thereat. The Exhibitor agrees that it will indemnify and hold harmless the Association from and against any and all losses, claims, suits, damages and liabilities of any kind caused by or arising from personal injury or property damage sustained by any person arising out of the transfer, installation, maintenance, removal or operation of the Exhibitor’s exhibit or arising out of any breach or non-performance by the Exhibitor of any of the terms and conditions set forth in the Contract.

Security, Responsibility for Loss or DamageNeither the Ontario Dental Association nor the Metro Toronto Convention Centre is responsible for loss or damage which might ensue from any cause in connection with transfer, installation, maintenance or removal of exhibits. Neither the Ontario Dental Association nor the Metro Toronto Convention Centre will be responsible in any way for goods while on exhibit floor or in storage. Security guards will be on duty, but neither the Ontario Dental Association nor the Metro Toronto Convention Centre will assume responsibility for loss or damage caused to exhibitors by theft or otherwise. It is suggested that exhibitors accompany their merchandise and/or goods to their booth if at all possible. The Ontario Dental Association has been advised that the greatest risk of theft occurs during set-up and tear-down. During tear-down, it is suggested that exhibitors stay with their exhibit until empty cartons are delivered and goods are packed, sealed and properly labelled.

To reduce the risk of theft, the Ontario Dental Association strongly advises that all valuable goods (especially those which may be easily concealed), be removed from the exhibit floor each day at the conclusion of the show. Televisions, computers and other electronic devices are also particularly vulnerable to theft. The Ontario Dental Association recommends that all remaining goods be covered with a fire-retardant cloth prior to leaving the floor each day.

Electrical InformationElectricity is not included with booth fees and may be ordered directly from SHOWTECH Power and Lighting.

• It is a requirement of Rule 2-022 of the Electrical Safety Code, a provincial regulation, that any electrical equipment which is being displayed, offered for sale or used in any show, convention or similar exhibition must be approved. The authority for enforcing this regulation is vested in the Electrical Safety Authority.

• It is the responsibility of each exhibitor to ensure that all electrical equipment in, on, or about his/her booth complies with the above regulation. This includes electrical merchandise as well as lighting and display equipment.

• Please contact SHOWTECH Power and Lighting with respect to dealing with electrical equipment for which approval is sought.

• One of the fundamental requirements for Canadian Standards Association certification is that appropriate approvals markings (CSA monogram or label) appear on each device. If such markings are missing, the device must be considered unapproved and, therefore, subject to special inspection and possible removal.

• If you wish to display, offer for sale, or use, any electrical equipment which is not now certified by the Canadian Standards Association, it is first necessary to submit same to the Electrical Safety Authority for approval by means of their special inspection services.

• Should any of this equipment not conform, it is recommended that you request temporary permission to exhibit while the necessary electrical approvals certification is being sought.

• Failure to comply with the above could result in the equipment being refused connection to the source of electrical supply and removal from the display.

ASM22

Rules and Regulations (PAGE 3 OF 4)

Ontario Dental Association Annual Spring Meeting 202221 asm.oda.ca

Fire SafetyExhibitors must meet the requirements as set out in the Metro Toronto Convention Centre’s Fire Regulations for Exhibitors. The requirements contained in the Fire Regulations for Exhibitors and the Ontario Fire Code will be strictly enforced by the Fire Safety Director of the Metro Toronto Convention Centre and the Toronto Fire Prevention Division. Exhibitors are required to complete and submit the Centre’s “Fire Safety Reply” form.

All aisles must be kept clear and all exits to fire stairs unobstructed. All drapes, table coverings and paper used for decorating purposes must be fire-retardant. Dust covers, if required, must be supplied by the exhibitors and must be fire-retardant.

Professional Ethics and Standards with Respect to Exhibits

All exhibitors are required to conduct themselves within full compliance of the Canadian Health Protection Branch (HPB), Workplace Hazardous Materials Information System (WHMIS), and manufacturers’ regulations, specifications and warranties related to the sale and distribution of health care products at the Ontario Dental Association’s Annual Spring Meeting. Dental exhibitors selling outdated, distressed, incomplete or repackaged products regulated by Health Canada’s Health Products and Food Branch, Therapeutic Products Directorate, Medical Devices Bureau, may lose their right to exhibit at future Ontario Dental Association Annual Spring Meetings.

All exhibitors are required to comply with Ontario Dental Association By-laws and/or Ontario Dental Association policy and must not exhibit and/or display such products or services that would constitute the promotion of a product known to be hazardous to health.

All exhibitors are expected to operate in a fair, respectful manner towards fellow exhibitors and the Ontario Dental Association. Interference with, sabotage of, or theft from another exhibit or the Ontario Dental Association is strictly prohibited and may be subject to penalties for extreme violations as listed above under the “Penalties for Violations” section on page 17.

DisclaimerAll matters not covered in these booth conditions are subject to the decision and control of the Education Advisory Committee of the Ontario Dental Association notwithstanding anything in the application for space or contained in these conditions. The Ontario Dental Association expressly reserves the right to change the dates or hours but not to reduce the aggregate time of the meeting; to transfer the meeting to another building if, for any reason, the Metro Toronto Convention Centre should not be available; to change the floor plan or alter the location and/or reduce the size of the Exhibitor’s space, if in the opinion of the Ontario Dental Association’s Education Advisory Com mittee, it should be necessary to do so.

Default by the Ontario Dental Association If, for any reason, the exhibition cannot be held as proposed or the Ontario Dental Association fails to fulfill its commitments as set out in the enclosed provisions or contract, the Ontario Dental Association (it’s members, officers, officials, agents and/or employees, and other participants, sponsors and advertisers) shall be released from any physical or monetary damage claim by reimbursing only the amounts received from exhibitors for booth space and sponsorship fees. The Ontario Dental Association shall not be held liable or responsible for any loss or inconvenience of any kind caused by the water system being shut down, a power outage, a disruption in heating, lighting, air conditioning, telecommunications or any other service for reasons beyond its control caused by war, strike, riot, crime, pandemic, disease outbreak, terrorism or an Act of God.

Force MajeureNeither party shall be held responsible for delays or non-performance caused by activities or factors beyond its reasonable control, including without limitation, war, weather, pandemics, strikes, lockouts, fires, acts of God, terrorism, cancellation of the Event, or any other activities or factors beyond its control that makes it inadvisable, impractical or impossible to hold the Event, whether similar or dissimilar to any of the foregoing. If the Event is cancelled through no malfeasance of Exhibitor, Exhibitor shall be entitled to a refund of any fees paid within a reasonable time period as defined by the ODA. It shall not, however, be entitled to reimbursement for out-of-pocket expenses incurred in connection with the Event.

PrivacyThe information collected from exhibitors will be used by the Ontario Dental Association for the purpose of processing your payments for exhibit space rental and for no other purpose. The Ontario Dental Association is committed to protecting the privacy of your personal information. Our privacy policy and further information regarding the collection, use and disclosure of personal information can be viewed at www.oda.ca or by contacting our Chief Privacy Officer: Tel: 416-922-3900 or 1-800-387-1393 E-mail: info@oda.ca

Rules and Regulations (PAGE 4 OF 4)

ASM22

Ontario Dental Association Annual Spring Meeting 202222 asm.oda.ca

The following booth guidelines and diagrams reflect the standards set by the International Association for Exposition Management Guidelines for Display Rules and Regulations. Since their introduction these International Guidelines have become the model for most domestic exhibitions.

• No two storey booths are permitted. • All Island, Peninsula, and Full Aisle booth configurations and those booth configurations of 400 sq. ft. (4 booths) or more are required to

SUBMIT DRAWINGS OF THEIR BOOTH PLAN FOR APPROVAL BY THE ODA’S EDUCATION ADVISORY COMMITTEE BY FEB. 12, 2022.

Any variances from these guidelines must be approved by the Education Advisory Committee in writing. Any discrepancies from these published guidelines will have to be adjusted accordingly on-site.

• The maximum height of the back wall of the exhibit is 8’0” (2.44m).

• The maximum height of any tables, counters or other exhibit fixtures or components in the first 5’0” (1.52m) from the aisle line is 4’0” (1.22m).

• The maximum height of any tables, counters or other exhibit fixtures or components in the back 5’0” (1.52m) from the aisle line is 8’0” (2.44m).

Hanging Signs • Are not permitted over a single booth.

Dimensions | Hanging Signs | Banners and TrussesMotorized Vehicles | Live Patient Demonstrations

Two or more booths in a straight line with an aisle on one side:• The maximum height of the back wall of the exhibit is 8’0”

(2.66m).

• The maximum height of any tables, counters or other exhibit fixtures or components in the first 5’0” (1.52m) from the aisle line is 4’0” (1.22m).

• The maximum height of any tables, counters or other exhibit fixtures or components in the back 5’0” (1.52m) from the aisle line is 8’0” (2.44m).

For Multiple or Full Aisle Booths consisting of 4 booths or more:DRAWINGS OF THE PLAN MUST BE SUBMIT TED FOR APPROVAL BY THE ODA’S EDUCATION ADVISORY COMMITTEE BEFORE FEB. 12, 2022.

8'0"(2.44m)MAX. HT.

5'0"(1.52m)

4'0"(1.22m)

MAX. HT.

Examples of booth placements

back wall of booth

AISLE

4'0"

Single Standard BoothOne booth with an aisle on one side

Single Corner BoothOne booth with an aisle on two sides

back wall of boothExamples of Booth Placements

Single Standard Regular Booth or Single Corner Booth

Multiple booths in a straight row and full aisle booths

8'0"(2.44m)MAX. HT.

5'0"(1.52m)

4'0"(1.22m)

MAX. HT.

Example of booth placements

back wall of boothAISLE

4'0"

ASM22

Booth Display Guidelines

back wall of boothExamples of Booth Placements

Ontario Dental Association Annual Spring Meeting 202223 asm.oda.ca

Four or more booths, which include two corner booths, plus two or more standard booths with an aisle on three sides.Maximum height restrictions:

• The maximum height of any tables, counters or other exhibit fixtures or components in the centre back 10’0” (3.05m) of the booth is 18’0” (5.49m).

• The maximum height of any tables, counters or other exhibit fixtures or components in the first 3’0” (1.00m) from the aisle line is 4’0” (1.22m). An allowance may be made for such structures to rise to 12’0” (3.66m) in height if the middle section from 4’0” (1.22m) to 7’0” (2.13m) is see through/open to allow an unobstructed and clear view down the aisle.

• The maximum height of any tables, counters or other exhibit fixtures or components in the back 5’0” (1.52m) from the aisle line is 18’0” (5.49m).

18'0"(5.49m)MAX. HT.

10'0"

4'0"

AISLE

AISLE

AISL

E3'0"3'0"

20'0"

back wall of exhibit3'0"

Four or more booths, which include four corner booths, with aisles on all four sides.• As an island booth is automatically separated by the width of an

aisle from all neighbouring exhibits, full use of the floorplan is permitted, with the exception that back walls are permitted on one side of the display only.

• Booth design must be see through/open to allow an unobstructed and clear view down all aisles.

• Maximum height restrictions for island booths with a back wall:

If a back wall is used, the maximum height is 18’0” (5.49m) and the maximum width centrally located is 10’0” (3.05m).

• Maximum height restrictions for island booths without a back wall:

If a back wall is not used the maximum height of any tables, counters or other exhibit fixtures or components is 18’0” (5.49m).

• Freeform exhibits may extend to all outer edges of the booth space, but the design of the booth must allow for see-through visibility and accessibility from all four sides.

AISLE

AISLE

AISLE

AISL

E

10'0"

18'0"(5.49m)MAX. HT 4'0"

20'0"

backwallofexhibit

18'0"(5.49m)

AISLE

AISLE AISL

E

AISL

E

Island booth without a back wall

Booth design must be seen down all aisles to allow an unobstructed and clear view down the aisles .

Island booth with a back wall

DRAWINGS OF THE PLAN MUST BE SUBMITTED FOR APPROVAL BY THE ODA’S EDUCATION ADVISORY COMMITTEE BEFORE FEBRUARY 12, 2022.

DRAWINGS OF THE PLAN MUST BE SUBMITTED FOR APPROVAL BY THE ODA’S EDUCATION ADVISORY COMMITTEE BEFORE FEBRUARY 12, 2022.

back wall of booth

back wall of booth

back wall of booth

Peninsula Booths

Island Booths

18'0"(5.49m)

AISLE

AISLE AISL

E

AISL

E

ASM22

Booth Display Guidelines

Ontario Dental Association Annual Spring Meeting 202224 asm.oda.ca

HANGING SIGNS, BANNERS AND TRUSSES• Hanging signs, banners or trusses are not permitted on single

regular or single corner booths.

• For all other booths, the top of any sign, banner or truss may not exceed 20’0” (6.1m) above the floor level.

Peninsula, Full Aisle, and Multiple Booths in a Straight Row• See Figure 1. Sign, banner or truss width or diameter cannot

exceed 50% of the corresponding dimension of the booth.

• Hanging signs and banners must be set back at least 25% of the width dimension from the back of the booth.

• The rear of a sign or banner must be covered or finished in such a manner as not to distract from those booths behind it.

Island Booths • For island booths of 20’ x 20’ or greater, hanging sign, banner or

truss may extend to all outer edges of the contracted booth space.

All signs, banners and trusses MUST BE SUBMITTED FOR APPROVAL BY THE ODA’S EDUCATION ADVISORY COMMITTEE BEFORE FEBRUARY 12, 2022.

• Demonstrations involving procedures on attendees or live models which are to be performed on the exhibit floor may not take place at any time during the Annual Spring Meeting without advance arrangements being made.

Requests for approval MUST BE SUBMITTED FOR APPROVAL BY THE ODA’S EDUCATION ADVISORY COMMITTEE BY FEBRUARY 12, 2022.

• Exhibitors wishing to schedule professional photographers or videographers to photograph their own booth on-site at the ASM must make advance arrangements to do so. Requests for approval MUST BE SUBMITTED FOR APPROVAL BY THE ODA’S EDUCATION ADVISORY COMMITTEE BY FEBRUARY 12, 2022.

20'0" (6.1m)MAX. HT.

HANGING SIGN

SET BACK AT LEAST 25% OF THE BOOTHWIDTH DIMENSION FROM THE BACK LINEOF THE BOOTH

• The ODA must be notified of all motorized vehicles that will be displayed at the ASM. The Metro Toronto Convention Centre has specific requirements to be followed when a motorized vehicle is displayed at the Centre. Contact Vicky Hatzopoulos at the ODA, 416-355-2266 or vhatzopoulos@oda.ca for a copy of these guidelines.

• Motorized vehicles are not permitted in single regular or single corner booths.

• For all other booths, a motorized vehicle may be featured with the provision that the inclusion of this vehicle does not contravene any of the booth configuration guidelines for the booth involved.

20'0" (6.1m)MAX. HT.

HANGING SIGN

SET BACK AT LEAST 25% OF THE BOOTHWIDTH DIMENSION FROM THE BACK LINEOF THE BOOTH

Hanging Signs, Banners And Trusses

Motorized Vehicles

Live Demonstrations

Professional Videotaping/Photography

The Education Advisory Committee reserves the right to remove all signs, banners and trusses which are deemed to be objectionable by the Ontario Dental Association or its designates.

ASM22

Booth Display Guidelines

Figure 1

ASM22 Preliminary Guide

HORIZONTAL 1/2 PAGE AD7.5”W x 4.75”H

Mechanical RequirementsElectronic Material: Digital files only. PDF/X-1a files. Other acceptable file formats include: eps, tiff (minimum resolution 300 dpi)

To ensure the accuracy of all advertisements, a full-size colour proof must be provided. Publisher shall not be liable for any advertisements received without a colour proof.

Submissions: Email to vhatzopoulos@oda.ca

See: Terms and Conditions page 25.

Preliminary Guide Advertising RatesSIZE 4-Colour B & W

1 Full Page (Trim) Full Page (Bleed)

8 .125”8 .375”

xx

10 .875”11 .125” $1,950 $1,250

23

1⁄2 Page - horizontal or - vertical

7 .5”3 .4375”

xx

4 .75”9 .875” 1,150 750

45

1⁄4 Page - vertical or - horizontal

7 .5”3 .5”

xx

2 .25”1 .75” 850 350

COVERS (4-Colour only)

OBC (Trim) OBC (Bleed)

8 .125”8 .375”

xx

10 .875”11 .125” $2,300 —

IFC/IBC (Trim) IFC/IBC (Bleed)

8 .125”8 .375”

x10 .875”11 .125” 2,100 —

Preliminary Guide Space ClosingJanuary 15, 2022

Preliminary Guide Material ClosingJanuary 22, 2022

Discounted combination rates are available – please contact us for details!

DIMENSIONS

Full Page (Trim) 8 .125” x 10 .875”

Full Page (Bleed) 8 .375” x 11 .125”

1/2 Page Horizontal 7 .5” x 4 .75”

1/2 Page Vertical 3 .4375” x 9 .875”

1/4 Page Horizontal 3 .5” x 1 .75”

1/4 Page Vertical 7 .5” x 2 .25”

ASM22 Preliminary Guide

FULL PAGE AD

8.125”W x 10.875”H(add 0.125” bleed on all sides,

inlude crop marks)

ASM22Preliminary Guide

VERTICAL 1/2 PAGE AD

3.4375”W x 9.875”H

1 2

ASM22 Preliminary Guide

HORIZONTAL 1/4 PAGE AD7.5”W x 2.25”H

5

3

ASM22 Preliminary Guide

VERTICAL 1/4 PAGE AD

3.4375”W x 4.75”H

4

The Preliminary Guide will no longer be printed and mailed to ODA members . It will only be available online . Your ad can be linked to your website, a new product demonstration, show special, etc .

NEW!

ASM22

25 asm.oda.ca Ontario Dental Association Annual Spring Meeting 2022

Program Advertising Rates: Preliminary Guide

Terms and Conditions• 2022 Preliminary Guide and Final

Program advertisers must be exhibitors at the ASM22.

• Payment in full is due at time of space closing. All published rates are subject to 13% HST.

• Cancellations and space changes will not be accepted after the closing dates.

Publisher Conditions: Advertising material is subject to approval by the Ontario Dental Association.

Discounted combination rates are available – please contact us for details!

DIMENSIONSFull (Trim) 4 .5” x 9”Full Page (Bleed) 4 .75” x 9 .25”1/2 Page Horizontal 3 .5” x 3 .75”

1/4 Page Horizontal 3 .5” x 1 .5”

Final Program Advertising RatesSIZE 4-Colour B & W

7 Full Page (Trim) Full Page (Bleed)

4 .5”4 .75”

xx

9”9 .25” $3,100 $1,500

8 1⁄2 Page Horizontal 3 .5” x 3 .75” 2,100 800

9 1⁄4 Page Horizontal 3 .5” x 1 .5” 1,200 450

COVERS (4-Colour only)

OBC (Trim) OBC (Bleed)

4 .5”4 .75”

xx

9”9 .25” $4,100 —

IFC/IBC (Trim) IFC/IBC (Bleed)

4 .5”4 .75”

xx

9”9 .25” 3,900 —

Final Program Space ClosingMarch 12, 2022

Final Program Material ClosingMarch 19, 2022

FINAL PROGRAM

HORIZONTAL 1/2 PAGE AD

3.5”W x 3.75”H

FiNAL SHOW GUiDE

HOriZONtAL 1/4 PAGE AD 3.5”W x 1.75”H

(Bottom Only)

8 9

FINAL PROGRAM

FULL PAGE AD

4.5”W x 9”H

(add 0.125” bleed on all side, inlude crop marks)

FINAL PROGRAM

FULL PAGE AD

4.5”W x 9”H

(add 0.125” bleed on all side, inlude crop marks)

FINAL PROGRAM

FINAL PROGRAMHORIZONTAL 1/4 PAGE AD

3 .5”W x1 .5”H(Bottom Only)

7

Mechanical RequirementsPrinting Method: Full colour, CMYK, Offset lithography

Binding: Saddle-stitched (Preliminary Guide), Perfect Bound (Final Guide)

Screen: Halftone screen, 150 lpi (line screen)

Electronic Material: Digital files only. PDF/X-1a files. Other acceptable file formats include: eps, tiff (minimum resolution 300 dpi)

Submissions: Email to vhatzopoulos@oda.ca

ASM22

26 asm.oda.ca Ontario Dental Association Annual Spring Meeting 2022

Program Advertising Rates: Final Program

NEW CONVENIENT

POCKET SIZE

PLEASE NOTE: LIVE AREA Full page ad 3 .67” x 8 .25”

(see dashed pink area) See following page for detailed information .

To learn more about our exciting sponsorship and advertising opportunities, please contact:

Vicky HatzopoulosExhibits and Sponsorship CoordinatorOntario Dental AssociationPhone: 416-355-2266 Fax: 416-922-9571vhatzopoulos@oda .ca

Helen McDowellConference and Events ManagerOntario Dental AssociationPhone: 416-355-2274 Fax: 416-922-9571hmcdowell@oda .ca

May 5-7, 2022Metro Toronto Convention Centre

South Building

Full bleed area

LIVE AREAFull page ad

3.67” x 8.25”(see dashed pink area)

Coil holes will be punched at 1/4” from the inside edge of the ODA ASM22 FINAL PROGRAM.

Text/copy should be at least 1/8” away from the punched holes.

Live area must be no closer to 3/8” from edges of page.

Any image or colour can bleed into that area but will have the spiral coil and be hole punched through it.

PUNCHED HOLES will be 1/4” from edge of page

IMAGE & TEXT should have 3/8” clearance from edge of page

(whether punch on left or right of your full page ad)

Full bleed area

Full b

leed a

rea

Full b

leed a

rea

ASM22

1/4 page ad SIZE3.5” x 1.5”

Ads will appear on bottoms of pages ONLY.

Coil holes will be punched at 1/4” from the inside edge of the ODA ASM19 FINAL PROGRAM.

Text/copy should be at least 1/8” away from the punched holes.

Live area must be no closer to 3/8” from edges of page.

Any image or colour can bleed into that area but will have the spiral coil and be hole punched through it.

PUNCHED HOLES will be 1/4” from edge of page

IMAGE & TEXT should have 3/8” clearance from edge of page

27 asm .oda .ca Ontario Dental Association Annual Spring Meeting 2020

FINAL PROGRAM

HORIZONTAL 1/2 PAGE AD

3.5”W x 3.75”H

FiNAL SHOW GUiDE

HOriZONtAL 1/4 PAGE AD 3.5”W x 1.75”H

(Bottom Only)

8 9

FINAL PROGRAM

FULL PAGE AD

4.5”W x 9”H

(add 0.125” bleed on all side, inlude crop marks)

7

FINAL PROGRAM

Detailed Ad Specs: Final Program

PLEASE NOTE: LIVE AREA

TRIM EDGE OF PAGE

1/2 page adSIZE

3.5” x 3.75”(see blue area)

Coil holes will be punched at 1/4” from the inside edge of the ODA ASM19 FINAL PROGRAM.

Text/copy should be at least 1/8” away from the punched holes.

Live area must be no closer to 3/8” from edges of page.

Any image or colour can bleed into that area but will have the spiral coil and be hole punched through it.

PUNCHED HOLES will be 1/4” from edge of page

IMAGE & TEXT should have 3/8” clearance from edge of page

FINAL PROGRAMHORIZONTAL 1/4 PAGE AD

3 .5”W x1 .5”H(Bottom Only)