HISD November Board of Education Agenda

8/8/2019 HISD November Board of Education Agenda

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THE HOUSTON INDEPENDENT SCHOOL DISTRICT

AGENDA


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BOARD OF EDUCATION

Agenda Index

A. Superintendents Priority Items E. Human Resources

B. Board of Education F. Business Operations

C. Closed Session

(Closed to Public)

G. Finance

D. Academic Services H. Other

MEMBERS OF THE BOARD OF EDUCATION

Greg Meyers, President

P l M H i d


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BOARD OF EDUCATION AGENDA

November 11, 2010

Table of Contents

A-1.SUPERINTENDENT'S INFORMATION ITEMSA-1a Board Monitoring System - Goal 1, Section H: Dual Credit

Goal 1 Section H: Executive Summary

A-1b Board Monitoring System - Goal 1, Section L: Special Education Students AreAppropriately Served

Goal 1 Section L: Special Education Executive Summary

A.SUPERINTENDENT'S PRIORITY ITEMSA-1 Major Business Projects Status Reports

Benefits Status Report Food Services Status Report

PeopleSoft Status Report SAP Status Report SIS Major Projects

B.BOARD OF EDUCATIONB-2 Resolution Calling For The End Of Bullying Behavior And Harassment In The HoustonIndependent School District

Resolution To End Bullying Behavior

C-2.PERSONNEL (CLOSED TO PUBLIC)


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D-5 Acceptance Of GEAR UP Implementation Award From RTI International For ResearchInto GEAR UP Program Effectiveness

College Success for All BudgetD-6 Authority To Negotiate And Execute An Agreement With Safe And Civil Schools, Inc., ForImplementation Of Positive District Culture--Behavior Management At All HISD Middle SchoolCampuses

Safe and Civil Schools BudgetD-7 Authority To Negotiate And Execute An Agreement With Odyssey House To Provide On-SiteEducational Services To Eligible Odyssey House StudentsD-8 Authority To Negotiate And Execute An Agreement With St. Michaels Home For Children ToProvide On-Site Educational Services To Eligible St. Michael StudentsD-9 Approval To Close Howard P. Carter Career Center

D-10 Approval To Relocate And Phase Out The Contemporary Learning CenterD-11 Approval To Open A 6-12 All-Girls School And A 6-12 All-Boys Schools In The HoustonIndependent School District

E.HUMAN RESOURCESE-1 Approval Of New Houston Independent School District (HISD) Job TitlesE-2 Acceptance Of Funds From The U.S. Department Of Education Agency For The TeacherIncentive Fund Program

TIF Budget ChartE-3 Acceptance Of Funds From The U.S. Department Of Education Agency For The 2010Teacher Incentive Fund Grant Program

2010 TIF Budget ChartE-4 Approval Of Incentive Program For Apollo 20 Principals For 2010-2011 School Year

Apollo 20 Principals 2010-2011 Incentive ProgramE-5 Approval Of Performance-Pay Model For Chief School Officers And School ImprovementOfficers / School Compliance Officer For The 2010-2011 School Year

CSO / SIO Performance Pay Model

E-6 Authority To Negotiate And Execute A Contract With Kenexa Technology For Talent Acquisition SystemAnd Alternatively With Peopleclick Authoria RMS; Authority To Negotiate And Execute Contract WithService Providers


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F-8 Authority To Negotiate And Execute A Contract With T.F. Harper, L.P. For The ConstructionOf A SPARK Park At John Cornelius Elementary SchoolF-9 Authority To Increase The Change Order Allowance By $5,000 For The Construction Of ASPARK Park At Ethel Coop Elementary SchoolF-10 Authority to Negotiate, Execute, And Amend Construction Manager-At-Risk Contract AndApproval Of Construction Cost For Henry W. Grady Middle School

G.FINANCEG-1 Approval Of Consultant And Professional-Service Contracts And Ratification Of BidWaiver Projects

Consultant Requests Learning Upgrade Cost Breakdown Ratification Requests

G-2 Approval Of Vendor Awards For Purchases Over $100,000 And Ratification Of VendorAwards For Purchases Under $100,000

Purchasing RequestsG-3 Approval Of The Comprehensive Annual Financial Report, The Single Audit Report, AndE-Rate Audit For The 2009-2010 Fiscal Year And Authority To Publish Condensed FinancialStatementsG-4 Approval Of Proposed Revisions To Board Policy CQ(LOCAL), Electronic

Communication And Data Management - Second Reading CQ(LOCAL), Second Reading

G-5 Approval To Establish An Occupational Health Care Plan, Approval Of The Resolution ForThe Creation Of An Occupational Health Care Plan, Approval To Amend The Third PartyAdministration Agreement With Avizent And Approval To Negotiate And Execute AgreementsWith Ancillary Claim Support Service Vendors

HISD Resolution HISD Service Exhibit

H.OTHERH-1 Approval Of Current And Anticipated Donations For Districtwide And School-SpecificPrograms

Districtwide Donations Summary


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REPORT FROM THE SUPERINTENDENT

Office of Superintendent of SchoolsBoard of Education Meeting of November 11, 2010

SUBJECT: BOARD MONITORING SYSTEMGOAL 1, SECTION H: INCREASETHE NUMBER OF STUDENTS TAKING DUAL CREDIT COURSES

AND RECEIVING COLLEGE CREDIT

At the February 11, 2010 meeting, the Board of Education implemented a revisedBoard Monitoring System in order to efficiently maintain and measure achievementof Houston Independent School District (HISD) goals and adherence to its corevalues. The monitoring system was designed to give district administrators cleardirection on how to meet the boards expectations in these crucial areas.

Board Policy AE(LOCAL) states [T]he administration shall report to the Board of

Education on each goal and core value using the specific method and timing set outbelow, . . ..

In reference to the districts Goal 1: Increase Student Achievement, the attachedreport provides information regarding Section H: Dual Credit. The policy states thatthe administration will report to the Board on the status of dual credit courses. Thenumber of students enrolled in dual credit courses and the number of studentsreceiving college credit by campus will be provided. Also, the demographiccharacteristics of HISD students enrolled in dual credit courses will includeDistrictwide enrollment by gender, ethnicity, and economically disadvantagedstatus.


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Purpose

The Houston Independent School District (HISD) exists to strengthen the social andeconomic foundation of Houston by assuring its youth the highest-quality elementaryand secondary education available anywhere. In fulfilling this goal, HISD's Board ofEducation has designed a program to systematically monitor the districts goals andcore values. The Board Monitoring System will report on each goal and core value on aroutine basis. The goal currently under review is to increase the number of studentstaking dual credit courses and receiving college credit (Goal 1, Section H). The dualcredit program directly supports HISDs Strategic Direction core value of Rigorous

Instructional Standards and Supports. Dual credit courses provide high school studentsthe opportunity to take college-level courses and earn college credit.

Findings

Number of Students Taking and Completing Dual Credit Courses

When comparing the level of student enrollment in dual credit courses from fall 2009to fall 2010, there was an increase from 6,567 to 7,334. Students that enrolled inmultiple courses were counted for each course they took resulting in a duplicated

Board Monitoring System: Indicator H

EXECUTIVE SUMMARY

Attachment A-1a


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relatively stable at 67 percent for the fall 2009 semester and 66 percent for the 2010

fall semester. Note that for the 20102011 academic year, the Texas EducationAgency and HISD fully implemented the new demographic categories includingNative Hawaiian-Pacific Islander and other.

The campus offering the highest level of enrollment in dual credit courses for the2009 fall semester and the 2010 fall semester was East Early College High Schoolwith 799 and 988 students, respectively (Table 2). These represent duplicatedcounts, since students may take more than one course.

Fifteen campuses showed an increase in dual credit enrollment from the fall of 2009to the fall of 2010, while 15 campuses showed a decrease in dual credit enrollment,for all campuses with data for both years. The largest increase was found at NorthEarly College High School, who went from 291 total dual credit enrollments in the fallof 2009 to 555 total enrollments in the fall of 2010.

Administrative Response

With the goal to increase the number of students taking dual credit courses andreceiving college credit, we have met the challenge of getting more students to enroll inthe courses. That means that more students are meeting college eligibility by displayingcollege readiness via TAKS scores, PSAT scores, and/or the COMPASS orACCUPLACER tests used by the local colleges and universities. However, more needsto be done to increase completion rates and expand the dual credit program to include

more males, and racial/ethnic groups.

Major Strategies


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Support Services Office. College Access Coordinators will be used at all

comprehensive high schools, and early college high schools.

4. Effective Recruitment:Institutionalize a recruitment process that targets male students, and other under-represented student populations for dual credit course enrollment andcompletion.


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Table 1: Fall 2009 Enrollment and Completion and Fall 2010 Enrollment for Dual Credit Courses

by Student Demographics (Duplicated Count)2009 Fall Semester, 20092010 Fall Semester 2009

Enrolling Completing Enrolling

Group Number Percent Number Percent Number Percent

All Students 6,567 5,148 78.4 7,334

Female 3,541 53.9 2,811 79.4 4,132 56.3

Male 3,026 46.1 2,337 77.2 3,202 43.7

African American 1,638 24.9 1,258 76.8 1,688 23.0

Asian 206 3.1 171 83.0 172 2.3

Hispanic 3,907 59.5 3,044 77.9 4,533 61.8

Native American 7 0.1 6 85.7 22 0.3

Native HI/Pac. Is.* 52 0.7

White 809 12.3 669 82.7 802 10.9

Other* 65 0.9

Econ. Disadv. 4,473 68.1 3,489 78.0 4,938 67.3

*New demographic category recognized by TEA in 20102011.Note: Table 1 reflects enrollment and completion data by course. Since students may take more than one dual creditcourse, these counts are duplicated. Pending university or college requirements, students successfully completingdual credit courses receive college credit. Typically, students will earn 3 hours of college credit for completing asemester course. Source: Chancery 20092010 and 20102011.

4,4005,137

5,000

6,000

Figure 1: The Number of Students Enrolled in at Least One Dual Credit Course by StudentDemographics, Fall 2009 and Fall 2010 (Unduplicated Count)


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Table 2: Dual Credit Course Enrollment and Completion by Campus, Fall 2009 and Fall 2010

Page 5 of 5

Fall Semester 2009,20092010

Fall Semester 2010,20102011

School Name # Enrolled # Completed % Completed #Enrolled

Stephen F. Austin High School 391 302 77.2 382

Bellaire High School 610 514 84.3 555

Challenge Early High School 524 454 86.6 654

Cesar Chavez High School 135 66 48.9 125

Jefferson Davis High School 82 58 70.7 111

East Early College High School 799 696 87.1 988

Eastwood Academy for Academic Achievement 196 169 86.2 120

Empowerment College Preparatory High School 54 52 96.3 20

E-STEM ** ** ** 54

Ebbert Furr High School 171 69 40.4 *

High School for Law Enforcement and Criminal Justice 72 65 90.3 62

Sam Houston Math, Science, and Technology Center 72 52 72.2 235

Houston Academy for International Studies 475 354 74.5 496

Jesse H. Jones High School 104 82 78.8 74

Barbara Jordan High School 49 49 100.0 59

Kashmere High School 11 5 45.5 *

Mirabeau B. Lamar High School 579 536 92.6 703

Lee High School 70 61 87.1 59

James Madison High School 259 170 65.6 213

Charles Milby High School 641 448 69.9 390

Mt. Carmel 95 58 61.1 64

North Houston Early College 291 253 86.9 555

John Reagan High School 61 52 85.2 239

George C. Scarborough High School 5 * * 50

Sharpstown High School 91 68 74.7 95

Ross S. Sterling High School 132 101 76.5 118

Stephen P. Waltrip High School 51 38 74.5 239

Booker T. Washington High School 44 33 75.0 85

Westbury High School 86 65 75.6 116

Westside High School 225 120 53.3 186

Phillis Wheatley High School 73 58 79.5 31

Evan E. Worthing High School 83 75 90.4 60

Jack Yates High School 36 25 69.4 196

Note: The data presented reflects the most updated information available. Earlier versions of this Board Monitoring System-Dual Credit IndicatorReport may differ due to the date information was extracted.* Fewer than 5 students. **Did not offer dual credit courses.


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SUBJECT: BOARD MONITORING SYSTEMGOAL 1 SECTION L: SPECIALEDUCATION STUDENTS ARE APPROPRIATELY SERVED

At the February 11, 2010, the Board of Education approved upon first reading a

revised Board Monitoring System in order to efficiently maintain and measureHouston Independent School District (HISD) goals and core values. The monitoringsystem was designed to give district administrators clear direction on how to meetthe Boards expectations in these crucial areas. This Board Monitoring SystemIndicator aligns to HISDs strategic direction which focuses on the Data-DrivenAccountability core initiative.

Board Policy AE(LOCAL) requires that the administration shall report to the Boardof Education on each goal and core value using the specific method and timing setout.

In reference to the districts Goal 1: Increase Student Achievement, the attachedreport provides information regarding Section L: Special Education Students areAppropriately Served. The policy states that The Administration shall provide theBoard of Education with a report of the percentage of special education students by

race and gender compared to the district enrollment. The number of students bydisability and ethnicity will also be provided. Finally, the report shall include analysisof the number and percentage of special education students participating in thestates assessment program and the number of special education students in


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BOARD OF EDUCATION MONITORING SYSTEM: 20102011

Purpose

The Houston Independent School District (HISD) exists to strengthen the social andeconomic foundation of Houston by assuring its youth the highest-quality elementaryand secondary education available anywhere. In fulfilling this goal, HISD's Board ofEducation has designed a program to systematically monitor the districts goals andcore values. The Board Monitoring System will report on each goal and core value on aroutine basis. The goal currently under review is to ensure Special Education studentsare appropriately served (Goal 1, Section L). This Board Monitoring System Indicator

aligns to HISDs strategic direction which focuses on the core initiative: Data-DrivenAccountability.

Findings

Percent of Special Education Students by Gender and Race Compared to theDistrict Enrollment

The majority of HISD special education students are male at 67.5 percent comparedto 32.5 percent who are female. Male students are over-represented in specialeducation by 16.4 percentage points, while female students are under-representedb i Th i f l d f l d i T

Board Monitoring System: Indicator L

EXECUTIVE SUMMARY

Attachment A-1b


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The highest percent of White special education students were identified with a

learning disability at 27.8 percent followed by 21.9 percent with speech impairment,and 16.5 percent with Other Health Impairment (Table 2).

Analysis of Special Education Students Participation in State Assessments

A total of 1,446 special education students participated either on the Spanish orEnglish TAKS compared to 2,431 who participated on the TAKS (Accommodated)

form in reading for the 2010 Adequate Yearly Progress (AYP) accountability system.Also, 5,012 special education students took the TAKS-Modified (TAKS-M), 999 theTAKS-Alternate (TAKS-ALT), 16 took the Texas English Language ProficiencyAssessment System Reading (TELPAS-R), and 5 the Linguistically AccommodatedTesting (LAT) of the TAKS or TAKS-M. (Table 3).

A total of 1,517 special education students participated either on the Spanish orEnglish TAKS compared to 2,528 who participated on the TAKS (Accommodated)form in math for the 2010 AYP accountability system. Also, 4,823 special education

students took the TAKS-M, 999 the TAKS-ALT, and 4 the LAT. The number of special education students who exceeded the federal AYP cap was

1,550 for reading and 1,064 exceeders for math (Table 4).

Administrative Response

African American over-representation:

The goal of the district is to meet the state standard of no more than 1.0 percentagepoint difference between the percentage of all African American students enrolled in thedistrict and students with disabilities that are African American


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District teams of specialists are working with all campuses to improve staff knowledge of

the Admission Review and Dismissal Committee decision-making process for the Texasassessments, as it specifically relates to determining appropriate accommodations andmodifications for routine instruction and for each assessment.


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Source: The Public Education Information Management System (PEIMS) for 200910. Data reflect the most currentinformation available.

Figure 2: Percent of Special Education (SE) Students by Ethnicity Compared to District

and State Enrollment 2009-10

80

90

100

Figure 1: Percent of Special Education (SE) Students in HISD and Texasby Gender Compared to District and State Enrollment 2009-10

48.9 51.1

32.5

67.5

49.0 51.0

33.0

67.0

0.0

10.0

20.0

30.0

40.0

50.0

60.0

70.0

80.0

90.0

100.0

Female Male

Gender

Percent

HISD HISD SE Texas Texas SE


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Table 1: Percent of Special Education (SE) Students by Ethnicity Compared to Total Enrollment from 2008

2010

HISD Total HISD SE Texas Total Texas SE2008 2009 2010 2008 2009 2010 2008 2009 2010 2008 2009 2010

Asian 3.2 3.2 3.3 1.3 1.3 1.2 3.4 3.6 3.7 1.5 1.6 1.5African Am. 28.4 27.8 27.1 39.5 38.9 37.5 14.3 14.1 14.0 18.2 18.1 16.9

Hispanic 60.3 61.1 61.6 51.2 51.9 53.2 47.2 47.9 48.6 43.1 43.8 45.8White 8.0 7.8 7.9 8.0 7.8 8.0 34.8 34 33.3 36.8 36.1 33.6

Source: The Public Education Information Management System (PEIMS) for 20082010.

Table 2: Ethnic Distribution of HISD Students with Disabilities by Primary Disability for 20092010

AfricanAmerican Asian Hispanic White

Primary Disability N % N % N % N %

Orthopedic Impairment 67 1.1 8 3.9 164 1.9 21 1.6

Other Health Impairment 660 10.7 12 5.8 571 6.5 217 16.5

Auditory Impairment 76 1.2 8 3.9 264 3.0 25 1.9Visual Impairment 40 0.6 4 1.9 74 0.8 19 1.4

Deaf-Blind 1 0.0 0 0.0 1 0.0 1 0.1

Mental Retardation 819 13.2 32 15.5 969 11.0 94 7.1


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Table 3: Analysis of Special Education Students Participation in State Assessments for AYP, 2010

Reading N % SpecEd % District

District Enrollment (38 and 10) 97,211

SpecEd Enrollment (38 and 10) 9,909

Spanish and English TAKS 1,446 14.6 1.5

TAKS (Accommodated) 2,431 24.5 2.5

TAKS-Modified 5,012 50.6 5.2

TAKS-Alternate 999 10.1 1.0

LAT 5 0.1 0.0TELPAS-R 16 0.2 0.0

Mathematics % SpecEd % District

District Enrollment (38 and 10) 96,293

SpecEd Enrollment (38 and 10) 9,871

Spanish and English TAKS 1,517 15.4 1.6

TAKS (Accommodated) 2,528 25.6 2.6

TAKS-Modified 4,823 48.9 5.0

TAKS-Alternate 999 10.1 1.0LAT 4 0.0 0.0

Note: District Enrollment is calculated by counting unduplicated answer documents submitted for reading and math(AYP definition).

Table 4: Analysis of Federal Cap and Exceeders for AYP, 2010

Reading TAKS-Alt TAKS-M

Number Met Standard 518 3,942

Number Non-Proficient 73 719Number Tested 591 4,661

Federal Cap 970 1,940

1% Cap Available for Spill-Over 452 452


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SUBJECT: MAJOR BUSINESS PROJECTS STATUS REPORTS

There are five major business projects currently in progress:

BenefitsFood ServicesPeopleSoftSAP Business SystemStudent Information System

Status summaries are attached as reports to the Board of Education.


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Benefits Status Report

EXECUTIVE SUMMARY

Project Purpose

The purpose of the Benefits Outsourcing Project is to apply best business practicesand updated technology to the management of the Houston Independent SchoolDistricts (HISD) benefits programs and processes. Services provided includegeneral administration and call-center support, general benefits consulting, claimaudits, actuarial support, wellness initiatives, and communications. The model isalso being used with other organizations and uses collective purchasingopportunities when advantageous. Outsourcing allows HISD to access highlyspecialized resources on an as-needed basis and to share use of expert systems,thereby avoiding the cost of having such resources on staff. Strategically, HISD hasmoved toward consumer-driven plan designs, disease management, and wellness

initiatives to best manage overall healthcare costs. New strategies such asenhanced wellness models, concentric networks, direct contracting, and others arealso being explored.

Open Enrollment Planning and Implementation

Open enrollment (OE) for the 2011 benefits plan year opened November 4 andcontinues through November 18, 2010.

New offerings include a voluntary Accident Insurance plan, Best Doctors expertmedical consultation/second opinion service free for all medical participants, addingCentral Care Community Health Clinics (CCHC) to the Discount Benefits + FSA plan

Attachment A-1


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their options to participate in this plan or one of the HISD medical plans, there is apaper election form that can be returned to HISD Benefits. Additionally, employeeseligible for the Discount Benefits Plan + FSA can enroll in the program online.

Implementation meetings continued in October and November for the new AccidentPlan, Best Doctors, and CCHC to develop/program new eligibility files,communications, process flows, and timelines in preparation for 2011 open

enrollment. In addition, contracts/policies are being finalized with Aetna, SHPS, BestDoctors, CCHC, CAIC-Aflac, and Caremark.

Benefit counselors conducted train-the-trainer workshops with over 300 campus anddepartmental benefit coordinators in October. Benefit counselors andcampus/departmental benefit coordinators began conducting on-site benefitsmeetings in late October and during open enrollment. Communications concentrateon explaining the new medical plan designs and pricing, accessing hisdbenefits.org

through the HISD employee portal to take advantage of the single sign-ontechnology, new expert medical consultation/second opinion service by BestDoctors, and the many health and wellness tools available through the BenefitsOutlook, powered by WebMD portal and Carewise Health. Participation in the healthand wellness programs is critical to improving the health of our employees, whichwill ultimately help control employer and employee costs in HISDs self-insuredmedical plan. The Benefits Department has added ten additional temporaryconsultants to conduct employee meetings at locations with the highest number of

benefits-eligible employees. In addition, computer labs and benefits presentationsare available to any employees who miss their campus/departmental employeebenefits meetings. These additional meetings will be held at the Hattie Mae WhiteEducational Support Center (HMWESC) on November 4 10 and 11 Labs will be


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and $65 for benefits eligible employees not enrolled in a HISD medical plan.Appointments can be made by calling 713-957-3908 and walk-ins are welcome.

Benefits, in conjunction with Arnold & Langrand Communications and Concentra,developed communications to publicize and promote the clinics, which includedcommunications in employee open enrollment materials, targeted geographic-specific communications to HISD locations within easy travel distance of the HMW

clinic and the soft initial open house/opening on October 11 and 12. The GrandOpening and ribbon cutting ceremony press event occurred on October 26 with Dr.Grier and Concentra Health Services executives.

In October, the second clinic, originally scheduled to be at the HISD Police location,was changed to Attucks Middle School due to permitting delays. The Attucks build-out is targeted for completion in late 2010 with an opening in early 2011. In addition,the Fleming Middle School location is also ramping up for build out to be completed

in the first half of 2011. The Benefits Department continues working withConstruction Management on site preparation, interior design, computerequipment/software, and furnishings for all sites.

Flu Shots

Texas Vaccine Institute, the provider for the 20102011 flu inoculations, beganHISD inoculations at the nurses in-service on August 17. Inoculations at over 300

sites began in September and concluded October 14. The district supplied fundingto vaccinate the 9,000 plus employees that took advantage of the free flu shots thisfall. District provided free flu shots will continue to be available to HISD employeesat the newly opened HISD Employee Health & Wellness Center located on the


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Food Services/ARAMARK EducationStatus Report

EXECUTIVE SUMMARY

Project Purpose

The Houston Independent School District (HISD) and ARAMARK Education managethe Food Services Department. The goals are:

increase student participation in all programs

identify every eligible childfor free or reduced-price meals

provide employee training and a safe environment

increase customer satisfaction earn recognition as a national leader in child nutrition and wellness among public

school districts

Food Services works every day to support student achievement through propernutrition, and constantly reviews, modifies and improves the program to help reachthe districts goals.

Increasing Student Participation

A look at year-to-year meal counts comparing September 2009 and September2010, shows a 2.8 percent increase in reimbursable student lunches with 3,600

more lunches being served per day in September 2010. The First Class Breakfastinitiative continues to push breakfast to a remarkable 59.3 percent increase year-to-year, with currently 39,183 more meals being served each day. Regarding

l ti f th di t i t id Fi t Cl B kf t i l t ti f O t b

Attachment A-1


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HISDs goal is to achieve 86.5 percent returned applications, based on enrollment.HISD is working with school personnel and parents to ensure that this goal isachieved.

On-line meal applications continue to be received at a record number, and thedepartment anticipates use of this convenient and fast application process to

continue to increase as the school year progresses.

Government funding reimbursement rates for each school meal served haveincreased this year by only 1.3 percent. This increase is significantly lower than the4.1 percent increase received last school year. The new Child Reauthorization Actmay increase future reimbursement rates and some of the increase may be linked tomeeting tiered levels of nutritional offerings.

Increase Customer SatisfactionFood Services Parent Committee Convenes for Monthly Meeting

In late September 2010, members fromthe Food Services Parent AdvisoryCommittee convened for a monthlymeeting to discuss new menu offerings,new wellness initiatives, the ChildNutrition Reauthorization Act, and otherimportant food services topics.

The meeting began with parents sampling


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enthusiastic group and the positive results their contributions are expected to havefor the food program.

Employee Training and Safety

Food Safety is Priority One for Food Services

This year, approximately 900 HISD Food Service employees are certified in food

service management. The City of Houston Food Ordinance requires the presence ofa certified food service manager during all stages of school cafeteria operation.Typically, each school has at least two trained and fully certified employees.

The Food Service Managers Certification program trains personnel in the safehandling of food in order to prevent food contamination or the occurrence offoodborne illnesses. Food Services has established a partnership with the City ofHouston to conduct the trainings at the Food Services Support Facility, streamliningthe certification process for our large number of employees.

First-time certification classes and re-certification classes are held in both Englishand Spanish. The cost for the classes is covered by the Food Services Department,eliminating the cost barrier for our employees and allowing every employee anopportunity to become certified.

HISD Food Services is dedicated to the health and safety of the food served tostudents and requires the highest standards in producing safe food. Thiscertification program provides another layer of safety. Although the City of Houstononly requires that there be one certified employee present, Food Service


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These age-appropriate demonstrations incorporate several subject areas thatinclude math, science, health (nutrition), and agriculture, all presented in an outdoorclassroom format that gives students a rich learning experience. Students alsoreceive an activity book which teaches them even more about dairy and nutritionand is full of learning enhanced student activities.

This program teaches students:

the characteristics and anatomy of dairycows,

the importance of dairy foods for goodhealth,

the modern milking process, and and modern environmental and food safety

practices.

The Mobile Dairy Classroom is a part of theSouthwest Dairy Museum and is sponsored by the Southwest Dairy FarmersAssociation at no cost to the district. Sixteen schools have already had the programat their campus this year with a total of 31 schools scheduled to date. Food Servicesis proud to be able to continue offering this educational and fun experience tostudents.

Food Services Highlights New Menu Items at Fuel Up to Play 60 Launch

HISD kicked off the Fuel Up to Play 60 program on September 28 with a pep rally at


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PeopleSoft Status Report

EXECUTIVE SUMMARY

Project PurposeThe purpose of the Human Resources/Payroll Project is to affect significantly theattainment of Houston Independent School Districts (HISD) goals through theapplication of best business practices and updated technology to human-resources

and payroll work processes. The PeopleSoft system is used by schools, regionaloffices, and central office departments including Human Resources, Payroll,Budgeting, Accounting, Finance, Benefits, and Professional Development Services.

Project StatusThe PeopleSoft team is engaged in production support, performance-tuning, andleveraging the application by developing new functionality.

TASKS ONGOING OR COMPLETED DURING THIS REPORTING PERIOD

PeopleSoft Online Position ManagementAs a result of user acceptance testing, Budgeting has currently presented threechange requests for additional enhancements to the Online Position Module (OPM)due to the changes in the reporting structure within the district. The PeopleSoftTeam has reviewed the scope changes and has estimated the total effort for thechanges to be completed on September 23, 2010. All change requests have been

applied to the PeopleSoft test environment. Budgeting is continuing user acceptancetesting of all the coding changes made in addition to the life cycle of their businessprocesses supported by the OPM module.

Attachment A-1


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SAP Business System Status Report

EXECUTIVE SUMMARY

Project Purpose

The Systems Analysis and Program Development (SAP) systems are used tosupport the business operations of the Houston Independent School District (HISD).Key units that use the system to manage their financial resources are schools,

Accounting, Finance, Accounts Payable, Accounts Receivable, Treasury, AssetManagement, Budgeting, Procurement Services, Warehouse, Rebuild HISD, FoodServices, Construction and Facilities Services (CFS), and Transportation Services,as well as the general departments and schools that use the systems to managetheir financial resources. The systems continue to be modified and upgraded toaddress the emerging needs of HISD users and capitalize on new technology. Thebelow are the ongoing major projects.

SAP Business Warehouse Implementation (BW) and the Enterprise Portal

To date, several modules along with custom reports have been implemented in theSAP Business Warehouse. These modules include Funds Management, MaterialsManagement (Procurement), Travel, and Procard.

Status: The BI team has had several requests for additional modules and integrationwith other data sources (PeopleSoft, etc). There are open requests for manyFinancial (FI) module reports, Enterprise Asset Management (EAM) reports, CFSand Transportation Services reports, and Food Services financial reporting.Additionally, the BI team is working on the build-out of the Supplier Relationship

Attachment A-1


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10/20/2010 SAP Business System Status Report

Status: The pilot was launched June 14, 2010. Stephen F. Austin and Charles MilbyHigh Schools, as well as various central departments, are participating. The issuesthat have arisen have been addressed, the system modified and tested, and trainingupdated based on input received from the pilot.

The upgrade for the recommended support pack is ongoing, the training plan iscomplete and a communication plan is beginning execution phase. The full roll-out isscheduled to start the first week of November 2010.

Ongoing SAP System Modifications

The SAP systems are modified through requests made to the SAP Change ControlBoard and approved by the SAP Steering Committee.

Fiscal Year 2011 Status: As of July 1, 2010, 50 requests have been submitted, 42completed, and 41 are in progress.


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SIS Status Report

EXECUTIVE SUMMARY

Project Purpose

The purpose of the student information system (SIS) project is to implement theChancery Student Management System (SMS) across the district in collaborationwith district stakeholders and internal customers, addressing its impact on student

achievement, improving student services, and addressing accurate and timelyreporting to federal, state, and local agencies. Student information traditionallyconsists of demographic data, special-population data, attendance data, gradereporting, and student information. SIS will not only provide the means to collect,store, and report on this information, but it will also provide the specialized functionalcapabilities associated with the business of effectively and efficiently managingelementary and secondary student data.

User Support

The general performance of the Chancery SMS system was acceptable for normalschool activities through the month of October 2010 in the production database.

SIS continued to work closely with the chief school officers (CSOs), schoolimprovement officers (SIOs), principals and school staff members to support themaster scheduling and student scheduling for all HISD schools to include planning

for 20112012. Significant support was provided to schools and HISD departmentsrelated to grade reporting and report cards as the first grading cycles werecompleted. Support was provided to schools and departments related to studentmembership and attendance, as schools began balancing the first attendance cycle

Attachment A-1


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SIS Status Report

as well as scripted procedures for the mass entry of data to individual studentrecords as appropriate. Functional areas affected include attendance, health andimmunization, grade reporting, at-risk student coding, student promotion standards,high school graduation plans, and student contact information. Potential proceduresto assist with Career and Technical Education (CTE) coding are under review.

External Support

The Houston Independent School District (HISD) continued participation withtechnical and functional conference calls with HISD stakeholders. The calls addresssystem-performance issues, data quality, software updates and hot fixes, systemfunctionality and procedures, system customizations, and report issues identified byschool users and the SIS technical group. The SIS team has continued to work withChancery to develop scripted solutions to address specific problems and dataconditions for individual student records and schools. The SIS Team is also involvedin biweekly status calls with GradeSpeed and Academic Services related to thegrade-book implementation.

SIS continued weekly conference calls with Pearson School Systems TechnicalSupport to review the status of outstanding support issues, and also participated incalls to review the status of Public Education Information Management System(PEIMS) development. Significant changes are to be made in PEIMS reporting forthe 20102011 school year. SIS continues to work closely with Pearson to develop

and evaluate solutions for the Classroom Link data collection. New record types andchanges to existing records will require significant changes in the PEIMS dataextract and may require changes to the base functionality of Chancery SMS. The20102011 PEIMS data summer submission will include scheduling information for


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SIS Status Report

A new data extract for Learning.com was developed and implemented to supportmiddle school curriculum, and one was modified to support ConnectEDU (formerlyPrepHQ) and its usage by HISD high schools. Additional data was provided toRenaissance Learning in support of Math Stars. A student enrollment data extractwas provided to Battelle for Kids.

Data was provided to the Technology department related to student enrollment intospecific Apollo 20 courses at those nine campuses.

New data extracts to support additional automated telephone callouts to parents areunder review for possible development and implementation.

SIS is working with Technology in support of a project to develop an InformationManagement system for HISD. Work continued on extracts and processes toprovide student information to the Technology Operational Data Store (ODS).

SIS continued to work toward a method to interface electronically with ApexDistance Learning to receive course-completion information for the purpose ofpopulating completed-course information into the students historical data records inChancery.

Testing Efforts

The SIS team continues to identify, test, and install additional performance-

maintenance patches to improve Chancery SMS performance in the currentproduction Release 7.4.

Review and testing of the new Academic Planner module will continue as SIS


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SIS Status Report

SIS initiated work to make it easier for the district to identify and to report onstudents in the Apollo 20 program.

SIS implemented a custom application to collect the number of minutes elementaryteachers spend on each core subject area each week over a four-week period. Theapplication was made accessible to teachers via the Gradespeed grade book. Datacollected in October will be reported in the Fall PEIMS data submission.

SIS began development of a customization to facilitate for teachers the data entry ofIndustry certifications earned by CTE students.

Summer School

SIS anticipates that significant changes will be made to summer school for 2011. Asa consequence, planning for the summer Chancery database will begin much earlierand will require the collaboration of several departments to configure Chancery and

other systems to meet the requirements of summer school.

Reorganization

SIS continued to make modifications to system reports that will reflect the neworganizational structure. The new organizational structure adds a layer ofresponsibility to many reports; consequently, reports will need to accommodatesorting and grouping by CSO and/or SIO.

Training

The SIS team continued with training in various functional areas including master


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SIS Status Report

zoned to their school of enrollment and those not zoned to their school ofenrollment, by campus. Data was provided to the public under an open recordsrequest of Apollo 20 student enrollment by ethnicity by school. Data was provided tothe Professional Standards department to support ongoing investigations. Data wasprovided to the Office of School Choice related to Magnet school enrollments.PEIMS data reports were provided to the Middle Schools Office on studentattendance and behavior to facilitate with reporting to TEA.

New reports were under development for period attendance and parent contactinformation, campus attendance percentages, overage student reporting, Federalrace, and ethnicity. Various reports are under review for re-development toaccommodate the new Federal race and ethnicity data elements including studenttranscripts.

GradeSpeedDistrictwide Gradebook

The SIS team continued to work with Academic Services, Technology, andCampusWare on activities to support the implementation of the districtwidegradebook for the second year. The 20102011 Chancery database was integratedwith Gradespeed for the first week of August. To the extent that schools hadcompleted schedules, teachers were able to begin working in their grade bookswhen they returned to duty.

Weekly meetings with CampusWare and the HISD team address current supportissues as well as requirements and planning for future functionality. Newfunctionality related to grading for PK and K students was delivered and is underreview.


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Office of the Board of EducationBoard of Education Meeting of November 11, 2010

Greg Meyers, President

SUBJECT: RESOLUTION CALLING FOR THE END OF BULLYING BEHAVIORAND HARRASSMENT IN THE HOUSTON INDEPENDENT SCHOOL

DISTRICT

In light of recent reported increases in the incidences and severity of bullying whichhas taken place on school campuses nationwide, the Houston Independent SchoolDistrict (HISD) Board of Education proposes that the Board adopt the attachedresolution that directs attention to an urgency to end bullying and harassment inHISD schools. The safety of all students ranks high among HISDs core values andkey goals and is directly addressed in the districts Code of Student Conduct.

Ensuring that students feel safe while at school is aligned with Strategic Directionscore initiative of Culture of Trust through Action.

The physical and emotional well-being of students is of primary importance.Therefore, the Board of Education calls for the end of bullying behavior andharassment throughout the district and a renewed commitment to treat everyonewith dignity and respect.

COST/FUNDING SOURCES: None

STAFFING IMPLICATIONS: None


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RESOLUTION CALLING FOR THE END OF BULLYING BEHAVIOR AND HARASSMENTIN THE HOUSTON INDEPENDENT SCHOOL DISTRICT

WHEREAS, Safety Above All Else is first on the Houston Independent School

Districts (HISD) list of five core values; and

WHEREAS, Provide a Safe Environment is second only to Increase Student

Achievement among HISDs key goals; and

WHEREAS, HISDs Code of Student Conduct carries serious consequences for

physical and verbal bullying and harassment; and

WHEREAS, HISDs Students Rights and Responsibilitiesdocument includes banson sexual harassment and name-calling; and

WHEREAS, according to international studies, bullying is common and affects asmuch as 54 percent of children; and

WHEREAS, bullying can cause real and long-lasting physical and emotional harm

to young people; and

WHEREAS, bullying has triggered an epidemic of suicide among Americas youth,including children as young as 11; and

Attachment B-2


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Office of Academic ServicesCharles Morris, Deputy Chief Academic Officer

SUBJECT: ACCEPTANCE OF 20102011 FUNDS FROM THE TEXASEDUCATION AGENCY FOR 25 CAMPUSES IN STAGES ONE, TWO,THREE, FOUR, OR FIVE OF ADEQUATE YEARLY PROGRESSSCHOOL IMPROVEMENT

The purpose of this agenda item is to request that the Board of Education acceptfunds from the Texas Education Agency (TEA) for Title I, Part A, campusescurrently in Stage One, Two, Three, Four, or Five of Adequate Yearly Progress(AYP) school improvement, as mandated by the No Child Left Behind Act of 2001.

There are ten campuses in Stage One, four campuses in Stage Two, two campusesin Stage Three, three campuses in Stage Four, and six campuses in Stage Five.The principals of these schools have completed the School Improvement Program(SIP) application for funding and the External Funding Department has submittedthe individual applications through TEAs eGrants system.

The attachment shows each schools SIP intervention stage and allocation for20102011. Each campus must expend the SIP funds to directly address the

academic indicator(s) that caused the school to fail to make AYP (i.e., math,reading, attendance/graduation rate). Allowable expenditures for SIP funds arepayroll costs, professional and contracted services, supplies and materials, capitaloutlay and indirect and other operating costs


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decreasing the management authority of the campus, restructuring the internalorganizational structure, or appointing an outside expert to advise the campus onhow to make improvements.

Stage Three schools that enter Stage Four must continue to implement thecorrective action begun in Stage Three and begin development of a plan forrestructuring the campus. A restructuring team, which includes central-office,school-office, and campus-level personnel, develops a plan for the majorreorganization of the campus in the event the Stage Four campus enters the nextstage. Stage Five is the implementation year for the restructuring plan. This plan willaddress fundamental reforms, such as significant changes in the campus staffingand governance to improve student achievement and enable the campus to makeAYP.

Technical Assistance

Principals of Stage One schools are required to participate in the CampusAdministrator Mentor (CAM) Program, sponsored by the states SchoolImprovement Resource Center (SIRC). Through this program, an experiencedTEA-approved CAM will conduct on-site visits and provide follow-up contacts tohelp principals build capacity for school improvement. The CAM, who will befunded directly by SIRC, will spend a minimum of 70 hours at each Stage Onecampus.

Principals of schools in Stages Two and above will receive the services of atechnical assistance provider (TAP) who will work as a hands-on consultant withthe campus administrators and faculty to guide the school through theimprovement process TAPs will spend between 120 and 240 hours at each


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ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:Increase Student Achievement and isaligned to Core Initiative 3: RigorousInstructional Standards and Supports.These initiatives will improve schools abilityto move out of AYP school-improvementstatus.

THIS ITEM DOES NOT REQUIRE CONSULTATION.

THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.


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TITLE I, PART A, SCHOOL IMPROVEMENT PROGRAM20102011 Allocations

SCHOOLOFFICE

SCHOOL STAGESIP ALLOCATION

(FUND CODE: BW3)

Alternative &

Charter

CLC MS 4 $300,507CLC HS 5 $375,633Pro-Vision MS 2 $150,253

Elementary Benavidez EL 1 $50,000

Middle

Attucks MS 1 *$50,000Cullen MS 1 $50,000Edison MS 1 $50,000Fondren MS 1

*$50,000

Henry MS 1 $50,000Ryan MS 4 *$300,507E.O. Smith MS 1 $50,000Thomas MS 1 $50,000Williams MS 2 $150,253Woodson MS 1 $50,000

Davis HS 3 $300,507Jones HS 5 *$373,633Kashmere HS 2 *$150 253

Attachment D-1

REVISED


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SUBJECT: ACCEPTANCE OF FUNDS FROM THE DEPARTMENT OF HEALTHAND HUMAN SERVICES, SUBSTANCE ABUSE AND MENTALHEALTH SERVICES ADMINISTRATION FOR THE PREVENTIONPRACTICES IN SCHOOLS GRANT

The Houston Independent School District (HISD) has received the Notification ofGrant Award for funding of The Prevention Practices in Schools Grant, BuildingCapacity for Positive Behavior in HISD in the amount of $99,848 for year one of afive year grant totaling $497,749.

The overall purpose of the project is to bring the Good Behavior Game (GBG), aclassroom-based behavior management strategy, into general practice in HISDwhile maintaining high quality fidelity of implementation. The GBG will provide firstand second grade teachers with a tested strategy aimed at reducing aggressive,disruptive behavior while creating productive learning environments. The GBG is aclassroom behavior management strategy that promotes peer concern for eachchild's positive behavior by rewarding student teams when they have lower levels of

inappropriate behavior. It is built around four core elementsclassroom rules, teammembership, monitoring of behavior, and positive reinforcement to individuals andgroupsdesigned to help children learn to work together to create a positivelearning environment

REVISED11/04/10


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AIR team will provide teachers in participating schools the following: two-day, group-based initial GBG training one-day, group-based booster GBG training biweekly classroom-based mentoring GBG classroom materials and student incentives

The provision of qualitative and quantitative feedback data on program activities willbe thorough and on-going to enable the project manager to determine theeffectiveness, relevance, and timeliness of all major program components for thefive years of the grant.

COST/FUNDING SOURCE(S): The total cost of this program is $99,848and will be funded by federal funds(SR1 XX-XXXX-XXX-XX-WH5 WH5).

STAFFING IMPLICATIONS: One hourly clerk and one partial (30percent) mentor/trainer salary.

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 6:Create a Positive District Culture and isaligned to Core Initiative 1: EffectiveTeacher in Every Classroom.


THIS ITEM DOES NOT ESTABLISH MODIFY OR DELETE BOARD POLICY


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Investing in Innovation (I3)

Houston Independent School D is t r ic t

Bui lding Capacit y for Posit ive Behavior in HISD Project

Activity Cost Detail Year 1 Year 2 Year 3 Year 4 Year 5 TOTAL

Extra-duty pay for teachers

(enrichment activities) $25 / hr x 40 hrs x 54 teachers total 9,000$ 9,000$ 12,000$ 12,000$ 12,000$ 54,000$Substitute pay $100 x 153 days 1,800$ 2,700$ 3,600$ 3,600$ 3,600$ 15,300$

1 position (hourly clerk) Data collection 18,000$ 18,000$ 18,000$ 18,000$ 18,000$ 90,000$

1 position (partial salary) Mentor/trainer 18,000$ 24,000$ 24,000$ 24,000$ 24,000$ 114,000$Total Payroll Costs 46,800$ 53,700$ 57,600$ 57,600$ 57,600$ 273,300$

Fringe Benefits

Extra-duty pay fringe benefits for

teachers. Fringe benefits 819$ 819$ 1,092$ 1,092$ 1,092$ 4,914$

Teacher substitute fringe benefits Fringe benefits 264$ 396$ 527$ 527$ 527$ 2,241$

Data collection Fringe benefits 1,638$ 1,638$ 1,638$ 1,638$ 1,638$ 8,190$

Coach fringe benefits Fringe benefits 1,638$ 2,184$ 2,194$ 2,184$ 2,184$ 10,384$

Total Fringe Benefits Cost 4,359$ 5,037$ 5,451$ 5,441$ 5,441$ 25,729$

Professional and Contracted Services

AIR Contract services See attached budget narrative 41,100$ 32,850$ 24,550$ 23,200$ 23,450$ 145,150$

Total Professional and Contracted Services 41,100$ 32,850$ 24,550$ 23,200$ 23,450$ 145,150$

Supplies and Materials

General supplies and materials

(students) 11-6399

Incentives for GBG @

$150/classroom/year 1,350$ 2,700$ 4,500$ 6,300$ 7,500$ 22,350$

General supplies and materials

(administration) 21-6399

general school/office supplies - copy

paper, pens, folders, etc. 1,000$ 564$ 1,000$ 1,000$ 590$ 4,154$

Food 13-6351 Teacher snacks/meals for PD 270$ 495$ 765$ 765$ 765$ 3,060$

Total Supplies and Materials 2,620$ 3,759$ 6,265$ 8,065$ 8,855$ 29,564$

Other Operating Costs

0 0 0 0 0 0

0 0 0 0 0 0

Total Other Operating Costs 0 0 0 0 0 0

Travel

Payroll Costs

Attachment D-2


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Investing in Innovation (I3)

Houston Independent School D is t r ic t

Bui lding Capacit y for Posit ive Behavior in HISD Project

Activity Cost Detail Year 1 Year 2 Year 3 Year 4 Year 5 TOTAL

In district travel

Mileage reimbursement for in district

travel between campuses 2,500$ 2,100$ 2,500$ 2,500$ 2,100$ 11,700$

-$ -$ -$ -$ -$ -$

Total Travel Costs 2,500$ 2,100$ 2,500$ 2,500$ 2,100$ 11,700$

Capital Outlay

-$ -$ -$ -$ -$ -$

-$ -$ -$ -$ -$ -$

Total Capital Outlay -$ -$ -$ -$ -$ -$

Total Project Costs 97,379$ 97,446$ 96,366$ 96,806$ 97,446$ 485,443$

2,469$ 2,470$ 2,443$ 2,454$ 2,470$ 12,306$

TOTAL COSTS: 99,848$ 99,916$ 98,809$ 99,260$ 99,916$ 497,749$

INDIRECT COSTS @ 2.535%


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SUBJECT: AUTHORITY TO NEGOTIATE AND EXECUTE AN AGREEMENTWITH NAVIANCE SUCCEED TO PROMOTE COLLEGE AND

CAREER READINESS THROUGH INCREASED COLLABORATION,RIGOR, AND TRANSPARENCY FOR ALL SECONDARY-LEVELHOUSTON INDEPENDENT SCHOOL DISTRICT STUDENTS

Naviance is a leading provider of education services that foster college andworkplace readiness for all students through purposeful learning. Naviance currentlyserves more than 1,300 districts and 4,300 schools with a similar solution. It is the

only solution that will use student data from the Houston Independent School District(grade point average, course history, tests scores, etc.) in a way that allowsstudents, families, and school staff to access and utilize the data in a meaningfulway. More than four million current students and 100,000 educators in 72 countriesdepend on Naviance to increase student success.

This program will promote college and career readiness through increasedcollaboration, rigor, and transparency. It is a comprehensive online solution

designed to achieve the desired outcomes while measuring progress againstmilestones.

Naviance Succeed is a student system. Students are the center of the Succeed


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COST/FUNDING SOURCES(S): The total cost of this program will notexceed $458,706 and will be funded byTitle I stimulus funds(SR1-31-6299-635-41-CL8-CL8).


ORGANIZATIONAL GOALS/ IMPACT: This agenda item supports HISD Goal 1:Increase Student Achievement and isaligned to Core Initiative 3: RigorousInstructional Standards and Supports andCore Initiative 4: Data-DrivenAccountability. Naviance Succeed willprovide tools for individual learning plansfor every student, career exploration,

multiyear course planning, collegeexploration and administration, and alumnitracking. Students will then be able to focuson those areas that could most benefit fromadditional study or practice.




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SUBJECT: ACCEPTANCE OF FUNDS FROM THE TEXAS EDUCATIONAGENCY FOR EIGHT SCHOOLS AWARDED THE 20102012

COLLEGE READINESS INITIATIVE FOR MIDDLE SCHOOLSTUDENTS GRANT AND AUTHORITY TO NEGOTIATE AND

EXECUTE CONTRACTS

The freshman classes of 20112012 and 20122013 (students in seventh- andsixth-grade in 20092010) will be the first two groups of students required to passthe end of course (EOC) assessments as a graduation requirement and the firstclasses measured by the performance standards linked to college readiness. The

College Readiness Initiative for Middle School Students was therefore designed asa pilot to prepare those students for the upcoming college readiness standards.Funds made available through the College Readiness Initiative for Middle SchoolStudents are intended to be used to implement programs that increase thepreparedness of middle school students to be successful on the Algebra I andEnglish I EOC assessments and to eventually meet the college readinessperformance standards for the English III and Algebra II EOC exams. Programs areto be designed to do the following: prepare seventh- and eighth-grade middle school students to be successful

on the Algebra I and English I EOC exams and eventually to meet the collegereadiness performance standards on the English III and Algebra II EOC;


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With technical assistance provided by the Grant Department, eight eligible HoustonIndependent School District (HISD) campuses submitted applications. The followingcampuses received funding - Luther Burbank Middle School ($150,000), CharlesHartman Middle School ($150,000), Kaleidoscope Middle School ($50,000), FrancisScott Key Middle School ($123,200), Thomas Pilgrim Academy ($52,150), PaulRevere Middle School ($150,000), Sharpstown Middle School ($150,000), and LouieWelch Middle School ($150,000). The performance period is from October 1, 2010to August 31, 2012. An internal evaluation will be performed by the schools based

on the performance measures listed in the grant application. An external evaluationis not required.

In order for campuses to meet the criteria to contract with an approved serviceprovider to assist with training and resources for seventh- and eighth-grademathematics and English teachers and students, a Memorandum of Understanding(MOU) was entered between HISD and Advancement Via Individual Determination(AVID) on behalf of Burbank MS, Hartman MS, Key MS, Pilgrim Academy, Revere

MS, Sharpstown MS and Welch MS; HISD and The College Boardon behalf ofKaleidoscope MS to provide the following services: Staff training for ELA and mathematics instructional support Instructional strategies, professional development, support curriculum and

college readiness components Progress reports to determine the status of the degree of planning,

implementation and evaluation of the grant project

COST/FUNDING SOURCE(S): The total cost for the program is $975,350and will be funded by the Texas EducationAgency


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SUBJECT: ACCEPTANCE OF GEAR UP IMPLEMENTATION AWARD FROMRTI INTERNATIONAL FOR RESEARCH INTO GEAR UP PROGRAM

EFFECTIVENESS

The Gaining Early Awareness and Readiness for Undergraduate Programs (GEARUP) initiative is authorized under Title IV of the Higher Education Act of 1965, asamended by the Higher Education Amendments of 1998 (P.L. 105-244). Thepurpose of the initiative is to give more low-income students the skills,encouragement, and preparation needed to pursue postsecondary education. TheU.S. Department of Education commissioned RTI International to conduct researchprojects into the effectiveness of GEAR UP. The Houston Independent SchoolDistricts (HISDs) College for All GEAR UP program received one of the twelveresearch grants awarded throughout the United States. This initiatives fundingamount is $101,612.

Project GRAD Houston, in coordination with the University of Houston-Downtown,will plan, implement, and conduct the College Success for All (CSA) research as

approved by RTI. CSA is designed to increase the number of students who qualifyfor and succeed in dual credit in high school and to decrease the numbers ofstudents required to enroll in remedial classes in college. The five participating highschools are Jefferson Davis John Reagan Phillis Wheatley and Jack Yates High


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A budget is attached.

COST/FUNDING SOURCE(S): The total cost for this research initiative is$101,612 and will be completely funded byfederal funds awarded through RTI(SR1 13-6299-610-99-XX-XX).


ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal No.1: Increase Student Achievement and isaligned to Core Initiative 3: RigorousInstructional Standards and Supports.




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College Success for AllDetailed Budget

Year Ending September 30, 2011

Evaluation: University of Houston-Downtown 30,000$

Program Supplies: ACCUPLACER Exams 20,625$Student Participation Stipends 6,250$

Program Provider:SureScore 42,475$

HISD Indirect costs: 2,262$

TOTAL Budget 101,612$

Attachment D-5


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SUBJECT: AUTHORITY TO NEGOTIATE AND EXECUTE AN AGREEMENTWITH SAFE AND CIVIL SCHOOLS, INC., FOR IMPLEMENTATION

OF POSITIVE DISTRICT CULTUREBEHAVIOR MANAGEMENT ATALL HISD MIDDLE SCHOOL CAMPUSES

This item requests the Houston Independent School District (HISD) Board ofEducation to authorize the superintendent of schools or a designee to negotiate andexecute an agreement with Safe and Civil Schools, Inc., for the implementation ofpositive district culture-behavior management at the districts middle schoolcampuses.

Safe and Civil Schools will provide a comprehensive, cost-effective way tosignificantly enhance the academic environment and climate of all HISD middleschools. The professional development and programs offered by Safe and CivilSchools consultants during the course of implementation will provide a model formeeting the districts strategic plan, values, and critical goals, as indicated below.

Increase Student Achievement: Safe and Civil Schools implementation in otherdistricts has had a documented positive effect on student achievement, as itenables staff and students to spend more time on instruction.


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members and parents in professional development sessions with staff membersas schools follow specific steps to establish consensus on their discipline plan.

Create a Positive District Culture: The consultants and trainers of Safe and CivilSchools have assisted hundreds of districts and thousands of schools in theirefforts to enhance school climate and create welcoming environments for adultsand students.

The Safe and Civil Schools initiative is a three-year contract that will begin in 40HISD middle schools during the 20102011 school year. All schools will receivetraining materials and resources for sustainability in subsequent years, and all of thecontent is anchored to research-based curricula.

Program effectiveness will be evaluated through administrative tools and surveysthat measure the level of use at the individual schools, periodic online surveys todetermine utilization of the process, and PEIMS disciplinary incident data todetermine efficacy in implementation. Training sessions are included in theagreement and will be coordinated by School Support Services personnel.

COST/FUNDING SOURCES: The total cost of this program is $99,479and will be funded by Title I stimulus funds(SR1-13-6299-631-41-CL8-CL8).

STAFFING IMPLICATIONS: None (In an effort to sustain the programafter implementation, core groups ofteachers will be trained as Trainer ofTrainers )


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Attachment D-6


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Page 1 of 2

Safe and Civil Schools BudgetHouston Independent School District

Positive District Culture Behavior Management Project

ItemNumber

Activity Description Unit Price TotalPrice

Professional Costs1 Keynote address to district and

school leadership Dr. Randy SprickOverview of the project, outcomes andgoals of the project, commitment, andapplication process for schools.

1 day at $4,500 perday plus expenses

$4,500

2 Dr. Spricks travel for one full daypresentation

Expenses include airfare, lodging,ground transportation, meals

$800.00 per trip for onetrip

$800.00

3 Foundations training8 days (4 two-day sessions)

Training for approximately 210teachers and administrators

Training for 20 school behavioralleadership teams & one Houston

School District Leadership Team onschoolwide positive behaviorinterventions and support (PBIS)

8 days at $2,500.00per day expenses

$20,000.00

4 Consultant travel for Foundationstrainer

Expenses include airfare, lodging,ground transportation, meals.

$1000.00 a trip for fourtrips

$4,000.00

5 Leadership training on schoolwideand classroom positive, proactiveand instructional discipline.

Training for district and buildingadministrators (principals assistantprincipals)

4 days at $2,500.00per day plus expenses

$10,000.00

6 Consultant travel for administratorleadership training

Expenses include airfare, lodging,ground transportation, meals

$800.00 a trip for fourtrips

$3,200.00

7 Classroom management training in

CHAMPS and Discipline in theSecondary Classroom

Teachers, administrators, staff from the

pilot school and the district office

6 days at $2,500.00

per day plus expenses

$15,000.00

8 Consultant travel for classroommanagement training two daytraining offered three time for all pilotschool staff

$1,000.00 a trip for fourtrips

$4,000.00

Program Materials Costs9 Foundations: Establishing Positive

Discipline PoliciesOne for each team $995.00 x 21 20,895.00

Attachment D-6

ItemNumber

Activity Description Unit Price TotalPrice


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Page 2 of 2

10 The Teachers Encyclopedia ofBehavior Management: 100Problems /500 Plans

Three copies per team $45.00 X63 $2,835.00

11 Start On Time: Safe Transitions &Reduced Tradies

Six copies for the district team andsecondary teams

$295.00 x 6 $1,7700.00

12 On the Playground: A Guide toPlayground Management

16 copies for elementary schools teamsand one for the district team

$249.00 x 16 $3,984.00

13 Coaching Classroom Management:

Startegies and Tools forAdministrators and Coaches

60 copies for administrators

(principals and assistant principals)participating in leadership training

$60.00 x 60 $3,600.00

14 Behavioral Response to Intervention:Creating a Continuumm of ProblemSolving and Support

21 copies one for each principal and thedistrict

$50.00 x 21 $1,050.00

15 CHAMPS: A Proactive & PositiveApproach to Classroom Management

110 copies, 5-6 per school $49.50 X 110 $5,445.00

Total $99,479.00

REVISED


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SUBJECT: AUTHORITY TO NEGOTIATE AND EXECUTE AN AGREEMENTWITH ODYSSEY HOUSE TO PROVIDE ON-SITE EDUCATIONAL

SERVICES TO ELIGIBLE ODYSSEY HOUSE STUDENTS

This agenda item requests the Houston Independent School District (HISD) Board ofEducation to authorize the superintendent of schools or a designee to negotiate andexecute an agreement with Odyssey House to provide on-site educational servicesto eligible resident students.

Odyssey House Texas, Inc. is a private not-for-profit organization established in1989 to provide treatment and education to youth and families whose lives havebeen devastated by drugs, alcohol, and abuse. They provide comprehensiveservices including personalized treatment plans, individual and family therapy, drugeducation and relapse services. Applicants must be between 13 to 17 years old atadmission. They must be evaluated with substance dependency as an identifiedprimary problem, to the extent that life functioning is impaired according to theDiagnostic and Statistical Manual of Mental Disorders-IV criteria for substance

dependency, which may include mental illness diagnosis. Approximately 20 to 30students will be enrolled in the program. HISD proposes to contract with OdysseyHouse to provide educational services to those Odyssey House students who areeligible to receive such services Eligible students would receive instruction from

11/03/10


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9. Scheduled time for administrative conferences with HISD administrators;10. Name of the on-site RCF administrator;11. Cooperation with HISD staff concerning requests for data from the Texas

Education Agency (TEA) and onsite visits related to TEA ResidentialMonitoring visits;

12. Administration and direction of overall agency program; and13. Input on staff concerns.

Services to be provided by HISD include:1. An HISD liaison for students attending an HISD school, or HISD shall identify

students in need of an on-site educational program;2. On-site instructional delivery service models that may include direct teacher

instruction;3. One full-time English teacher and one part-time math teacher per 19 students

all grade levels;4. Instructional materials exclusive of student school supplies;5. Unduplicated services (those services not provided by Odyssey House which

are designated by the students individualized educational programs);6. Administration and supervision of HISD educational staff and programming;

and7. On-site observation and evaluation of HISD staff.

COST/FUNDING SOURCE(S): The district will earn target revenue for each

day the student is in attendance. TheHarper Alternative (Crossroads)Crossroads budget will be adjusted basedon the number of students to be served


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SUBJECT: AUTHORITY TO NEGOTIATE AND EXECUTE AN AGREEMENTWITH ST. MICHAELS HOME FOR CHILDREN TO PROVIDE ON-

SITE EDUCATIONAL SERVICES TO ELIGIBLE ST. MICHAELSTUDENTS

This agenda item requests the Houston Independent School District Board (HISD) ofEducation to authorize the superintendent of schools or a designee to negotiate andexecute an agreement with St. Michaels Home for Children to provide on-siteeducational services to eligible resident students.

St. Michaels Home for Children is a not-for-profit corporation, operated by theCatholic Charities of the Diocese of Galveston-Houston that provides emergencyshelter placement for unaccompanied alien children. The district proposes tocontract with St. Michaels to provide educational services to the corporationsstudents who are eligible to receive such services. Eligible students, school agestudents from ages 5 years to 17 years, would receive instruction from certifiedHISD employees for the contract term November 1, 2010 through June 2, 2011.

Services to be provided by St. Michaels Home for Children include:1. Physical facility, including building maintenance;2 Physical environment that has adequate heating/air conditioning and is


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14.Parking privileges;15.Administration and direction of overall agency program; and16.Input on staff concerns.

Services to be provided by HISD:1. An HISD liaison for students attending an HISD school, or HISD shall identify

students in need of an on-site educational program;2. On-site instructional delivery service models that may include direct teacher

instruction;3. Three content teachers, all grade levels, to serve up to 72 students;4. Instructional materials exclusive of student school supplies;5. Unduplicated services (those services not provided by contractor which are

designated by the students individualized educational programs);6. Administration and supervision of HISD educational staff and programming;

and7. On-site observation and evaluation of HISD staff.

COST/FUNDING SOURCE(S): The district will earn target revenue for eachday the student is in attendance. TheCommunity Services budget will beadjusted based on the number of studentsto be served.

STAFFING IMPLICATIONS: Three content teachers per 72 studentsallgrade levels.

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:


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SUBJECT: APPROVAL TO CLOSE HOWARD P. CARTER CAREER CENTER

This agenda item seeks approval from the Houston Independent School District(HISD) Board of Education to close Howard P. Carter Career Center in December2010. The recommendation for this school closing is due to the low campusenrollment, which creates inefficiencies in providing educational services andresources to students.

By the end December, all students will be withdrawn from the school and redirectedto other appropriate HISD secondary school programs, including the Contemporary

Learning Center, for the remainder of the 20102011 school year. The staffmembers will be assigned to other district campuses.

COST/FUNDING SOURCE(S): None

STAFFING IMPLICATIONS: Staff members will be assigned to otherHISD schools.

ORGANIZATIONALGOALS/IMPACT: This agenda item supports HISD Goal 1:Increase Student Achievement and HISDGoal 3: Increase Management

REVISED11/03/10


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SUBJECT: APPROVAL TO RELOCATE AND PHASE OUT THECONTEMPORARY LEARNING CENTER

This agenda item seeks approval from the Houston Independent School District(HISD) Board of Education to relocate the Contemporary Learning Center (CLC), tothe current H.P. Carter site, 1700 Gregg, Houston, Texas, in December 2010. Therecommendation for this relocation is due to the low campus enrollment, whichcreates inefficiencies in providing educational services and resources to students.

Upon relocation, the CLC will be known as the Contemporary Learning Center at

H.P. Carter. The CLC will be phased out over the next three years and with theexception of H.P. Carter students, no new students will be accepted into the phased-out grade levels program during that time.

The CLC is currently a middle school and high school campus; both organizationalnumbers will be discontinued upon this proposed relocation.

COST/FUNDING SOURCE(S): None

STAFFING IMPLICATIONS: Staff members will be transferred to thenew site.

11/03/10


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SUBJECT: APPROVAL TO OPEN A 612 ALL-GIRLS SCHOOL AND A 612ALL-BOYS SCHOOLS IN THE HOUSTON INDEPENDENT SCHOOL

DISTRICT

This agenda item seeks approval from the Houston Independent School District(HISD) Board of Education to open a 612 all-girls school and a 612 all-boysschools at the beginning of the 20112012 school year.

The proposed 612 schools will open the first year with sixth grade and ninth gradestudents only. Seventh- and tenth-grade students will be added the next year.

Additional grade levels will be added in subsequent years. All programs at bothschools will be instructionally rigorous, including advanced courses in the corecontent areas and foreign language.

The all-girls school is planned to be located at the current Contemporary LearningCenter (CLC) site, 1906 Cleburne, Houston, Texas and the all-boys school isplanned for the current E.O. Smith site, 1702 Bringhurst, Houston, Texas. Both ofthe CLC and E.O. Smith buildings will be repurposed. By the end of the 20102011

school year, the Board of Education will be requested to approve new attendanceboundaries for the students currently zoned to E.O. Smith Elementary and MiddleSchools.


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Office of Human ResourcesAnn Best, Chief Human Resources Officer

SUBJECT: APPROVAL OF NEW HOUSTON INDEPENDENT SCHOOLDISTRICT (HISD) JOB TITLES

This agenda item requests approval of the following new job titles that arerecommended in order to provide more direct accountability and compliance withinHISD. The proposed job titles are listed below:

Special Education (Academic Services)

Manager, Accountability and Compliance

The Special Education Department has identified a need for increased scrutiny andrecord-keeping to ensure district compliance with federal and state regulations asthey relate to the documentation and provisions of Special Education services tostudents with disabilities. This position will be responsible for the coordination ofcommunication and submission of materials to the Texas Education Agency as wellas the timely submission of activities related to the state and federal performance-based monitoring system for Special Education. This position will also oversee the

delivery of Special Education services to eligible students in private schools. Thisposition will also prepare and submit non-educational community-based supportservices and residential funding applications for eligible students.


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School Support Services (Academic Services) Director, Drop-Out Prevention

The Drop-Out Prevention Director addresses the needs of specific groups ofstudents who have been identified as requiring special education services includingstudents who have dropped out or who are at risk for school failure due to academic,social or behavioral issues. Develops, implements and monitors an effective Drop-Out Prevention program.

COST/FUNDING SOURCE(S): GF1-31-6119-633-99-999-999This position is budget neutral with theclosing of (PC # 00083399) Sr. Manager,Student Data Quality and the opening of theDirector, Drop Out Prevention. Bothpositions are in salary grade 31.

STAFFING IMPLICATIONS: Position may be filled with internalincumbent or external candidate.

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:Increase Student Achievement and Goal 4:Increase Management Effectiveness andEfficiency. This agenda item also supportsHISD Core Initiative 4: Data-DrivenAccountability.


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Office of Human ResourcesAnn Best, Chief Human Resources Officer

SUBJECT: ACCEPTANCE OF FUNDS FROM THE U.S. DEPARTMENT OFEDUCATION AGENCY FOR THE TEACHER INCENTIVE FUND

PROGRAM

The Houston Independent School District (HISD) has been approved for continuedfunding for the fifth year of the Teacher Incentive Fund (TIF) project, based on theU.S Department of Educations review of the HISD Annual Performance Report,determining that the district has made substantial progress on specific objectives.HISD will receive a total of $999,110 for October 1, 2010, through September 30,2011. The Board of Education is requested to accept these funds on behalf of thedistrict.

The purpose of the TIF program is to support efforts to develop and implementperformance-based teacher and principal compensation systems in high-needschools. The district uses TIF funds in its ASPIRE Award to pay core teachers andprincipals at the 104 campuses with at least 30 percent or more educationallydisadvantaged students, along with funds from state and local sources that

additionally support the ASPIRE Award. For the fifth year of the five-year TIF grant,these awards will be based on analysis of the 20092010 test data and paid out inJanuary 2011.


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STAFFING IMPLICATIONS None

ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1:Increase Student Achievement, HISD Goal2: Improve Human Capital, HISD Goal 5:Improve Public Support and Confidence inSchools, and HISD Goal 6: Create aPositive District Culture. The item is aligned

to Core Initiative 1: Effective Teacher inEvery Classroom, Core Initiative 2:Effective Principal in Every School andCore Initiative 4: Data-DrivenAccountability.


THIS ITEM DOES NOT ESTABLISH, MODIFY OR DELETE BOARD POLICY.

Attachment E-2


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Acceptance of Funds for DATE and TIF Grant Programs

ASPIRE Award: Actual/Estimated Payout Costs and Funding Sources, 2006-2007 to 20112012rounded to nearest $

Program Year 06/07 07/08 08/09 09/10 10/11Actual Actual Actual Estimate Estimate

Date of ASPIRE Award Payout Jan 2008 Jan 2009 Jan 2010 Jan 2011 Jan 2012

Teacher & Principal Award Models

Total Payout 24,653,725$ 31,581,703$ 40,564,694$ 40,453,961$ 40,453,961$

Fringe $2,226,231 $2,851,828 $3,662,992 $3,678,883 $3,678,883

TOTAL COSTS 26,879,956$ 34,433,531$ 44,227,686$ 44,132,845$ 44,132,845$

Funding SourcesTeacher Incentive Fund (TIF)

Year of Grant 2 3 4 5

TIF payroll + fringe 2,903,850$ 2,129,490$ 1,548,720$ 967,950$ -$

Teacher Incentive Fund (TIF) 2010

Year of Grant 1 2

TIF payroll + fringe (as submitted) -$ -$ -$ 5,432,842$ 4,074,632$

Fund for Innovation in Education (FIE)

Year of Grant 1

FIE payroll + fringe -$ 609,420$ -$ -$ -$

District Award for Teacher Excellence (DATE)

Year of Grant 1 2 3

DATE payroll + fringe -$ -$ 13,094,318$ 13,075,962$ 13,038,462$

DATE supplement payroll -$ -$ 110,732$

Other HISD Funds

payroll + fringe 23,976,106$ 31,694,621$ 29,473,916$ 24,656,091$ 27,019,751$

(= costs minus grants)

TOTAL FUNDED 26,879,956$ 34,433,531$ 44,22

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HISD November Board of Education Agenda

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