WESTIN CHICAGO LOMBARD HOTEL FRIDAY, JULY 24 th - WEDNESDAY, JULY 29 th , 2020 ANNUAL NATIONAL CONV ENTION KNIGHTS OF PETER CLA VER CONVENTION OPENING MASS │ SUNDAY, JULY 25 th , 2:00 PM Are: Official Third Degree and Fourth Degree turnout dress including regalia. Papal Honorees may wear their respecve are and should nofy the Naonal Office of their expected aendance so that proper seang may be arranged ([email protected]or 1-504-821-4225) Note: Clergy are invited to concelebrate at the Mass. DAILY MASS, 7:30 AM Are: Business (Except Wednesday, July 29 th : Local, State/District, or Naonal KPC Shirts). Note: Clergy are invited to concelebrate at the Daily Masses. BUSINESS MEETINGS Are: Business (Except Wednesday, July 29 th : Local, State/District, or Naonal KPC Shirts). GOSPEL EXTRAVAGANZA │ FRIDAY, JULY 24 th , 7:00 PM Benefing the “Educate the Religious” program. 4th DEGREE AWARDS DINNER │ SATURDAY, JULY 25 th , 7:00 PM Honoring Meritorious 4th Degree Knights and Ladies of Grace. SAINT PETER CLAVER FOUNDATION FUNDRAISER │ SUNDAY, JULY 26 th , 9:00 AM PUBLIC MEETING │ SUNDAY, JULY 26 th , 6:00 PM (DETAILS TBA) EARL HARVEY / TOLTON CHARITY EVENT │ SUNDAY, JULY 26 th , 9:00 PM Net proceeds benefit the Earl Harvey Kidney Fund and the Tolton Educaonal Fund. Are: White Linen (preferred) or Dressy Casual. LADIES PAST NATIONAL OFFICERS LUNCHEON │ MONDAY, JULY 27 th , 12:00 PM Parcipaon is limited to current and past Ladies Naonal and Supreme Officers CONVENTION BANQUET │ MONDAY, JULY 27 th , 7:00 PM Are: Aſter 5 One cket included with registraon. Addional ckets available for sale. CONVENTION BALL │ TUESDAY, JULY 28 th , 8:00 PM Are: Formal. One cket included with registraon. Addional ckets available for sale. --- ALL TIMES SUBJECT TO CHANGE --- C onvention at a Glance... T he One Hundredth-Fiſth Annual Naonal Convenon of the Knights of Peter Claver and the Nineeth Annual Naonal Convenon of the Knights of Peter Claver Ladies Auxiliary will be held In Chicago (Lombard), Illinois on July 24 - 29, 2020. All lodging, meengs, and events will be held at Wesn Lombard Hotel 70 Yorktown Center; Lombard, Illinois, 60148. All delegates must be registered and plan to stay unl the close of the convenon on Wednesday aſternoon, July 29, 2020 .
Transcript
W E S T I N C H I C A G O L O M B A R D H O T E L FRIDAY, JULY 24 th - WEDNESDAY, JULY 29 th, 2020
ANNUAL NATIONAL CONV ENTION KNIGHTS OF PETER CLAVER
CONVENTION OPENING MASS │ SUNDAY, JULY 25th, 2:00 PM
Attire: Official Third Degree and Fourth Degree turnout dress including regalia. Papal Honorees may wear their respective attire and should notify the National Office of their expected attendance so that proper seating may be arranged ([email protected] or 1-504-821-4225) Note: Clergy are invited to concelebrate at the Mass.
DAILY MASS, 7:30 AM Attire: Business (Except Wednesday, July 29th: Local, State/District, or National KPC Shirts). Note: Clergy are invited to concelebrate at the Daily Masses.
BUSINESS MEETINGS Attire: Business (Except Wednesday, July 29th: Local, State/District, or National KPC Shirts).
GOSPEL EXTRAVAGANZA │ FRIDAY, JULY 24th, 7:00 PM Benefiting the “Educate the Religious” program.
4th DEGREE AWARDS DINNER │ SATURDAY, JULY 25th, 7:00 PM Honoring Meritorious 4th Degree Knights and Ladies of Grace.
SAINT PETER CLAVER FOUNDATION FUNDRAISER │ SUNDAY, JULY 26th, 9:00 AM
PUBLIC MEETING │ SUNDAY, JULY 26th, 6:00 PM (DETAILS TBA)
EARL HARVEY / TOLTON CHARITY EVENT │ SUNDAY, JULY 26th, 9:00 PM Net proceeds benefit the Earl Harvey Kidney Fund and the Tolton Educational Fund. Attire: White Linen (preferred) or Dressy Casual.
LADIES PAST NATIONAL OFFICERS LUNCHEON │ MONDAY, JULY 27th, 12:00 PM Participation is limited to current and past Ladies National and Supreme Officers
CONVENTION BANQUET │ MONDAY, JULY 27th, 7:00 PM Attire: After 5 One ticket included with registration. Additional tickets available for sale.
CONVENTION BALL │ TUESDAY, JULY 28th, 8:00 PM Attire: Formal. One ticket included with registration. Additional tickets available for sale.
--- ALL TIMES SUBJECT TO CHANGE ---
Convention at a Glance...
T he One Hundredth-Fifth Annual National Convention of the Knights of Peter Claver and the Ninetieth Annual National Convention of the Knights of Peter Claver Ladies Auxiliary will be held In
Chicago (Lombard), Illinois on July 24 - 29, 2020. All lodging, meetings, and events will be held at Westin Lombard Hotel 70 Yorktown Center; Lombard, Illinois, 60148. All delegates must be
registered and plan to stay until the close of the convention on Wednesday afternoon, July 29, 2020.
Don’t forget you can split your payment into 4 payments with EASYPay! (4 automatic monthly installments)**
REGISTER Now - April 15th, PAY: 4 Equal Payments (EFT) NOTE: EASY PAY IS NOT AVAILABLE AFTER APRIL 15th
**EASYPay option is only available for ONLINE registrations submitted
Convention Packets Include: Monday - 1 Awards Banquet Ticket (MUST SELECT MEAL CHOICE: CHICKEN, BEEF, FISH, OR VEGAN) Tuesday - 1 Convention Ball Ticket Tote Bag and Convention Badge
Online Registration (Preferred Method):
We encourage ONLINE REGISTRATION. Registration confirmations will be sent via email. Individual, unit, and delegate registrations may be completed online with a credit / debit card OR electronic check at:
www.kofpc.org/conventions
Registration by Mail:
Mail completed forms accompanied by Credit Card Information, Check, or Money Order made payable to:
THE KNIGHTS OF PETER CLAVER, INC. 1825 Orleans Avenue
New Orleans, LA 70116
Cancellations:
Cancellations must be requested at: www.kofpc.org/refund or mailed to the National Office
postmarked by JULY 1, 2020.
NO REFUNDS WILL BE ISSUED AFTER JULY 1, 2020. NOTE: A $100.00 FEE WILL APPLY TO ALL CANCELLATIONS AFTER JUNE 15, 2020.
Credentials: DEADLINE MAY 15th! Either online or paper credential forms must be submitted or postmarked no later than the applicable deadline specified above. Additional questions regarding credentials should be directed to:
O’Hare Airport and Midway International Airport both offer flights to the Convention, however, O’Hare Airport is
closer to the convention hotel.
Distance from Airport to Westin Hotel O’Hare Airport:…………………..approximately 17 miles
Midway International:………..approximately 26 miles
A variety of discounted affordable airport transportation arrangements (shuttles, sedans, SUVs, limousine service) can
be made with Windy City Limousines by calling 1-866-94WINDY (1-866-949-4639) using discount code 2906.
For Rates and More Information, Visit: www.kofpc.org/shuttle
The Knights of Peter Claver, Inc. will attempt to provide for special needs of Convention attendees as much as we are able. We cannot guarantee any special needs accommodations that are not within our or the hotel’s capabilities other than provided by law. The hotel has a limited numbers of rooms that will accommodate guests with restricted mobility and those who are hearing impaired. These rooms are assigned based on availability upon check-in.
Scooter Rentals: A limited number of mobility scooters are available through Mobility City. To ensure your
mobility needs are met, please make your reservations at least 14 days in advance!
Mobility City of DuPage County: (331) 462-0144 Reserve Online: www.kofpc.org/ada
NOTE: Be sure to include your height, weight, and "KOFPC105th" in the comments section of the online form
Vendors, Candidates for National Offices, Councils, Courts, Inter-Councils, Central Committees, Coordinating Councils
and Courts, District/State Conferences, Assemblies, and Chapters are all encouraged to purchase an advertisement in
the 105th Annual Convention Souvenir Booklet which will be distributed to each attendee. Advertisements must either
be submitted via email: [email protected] or online: www.kofpc.org/conventionads. Ads must be submitted
by June 1, 2020. Ads and payments may be mailed to the National Office or submitted online:
www.kofpc.org/conventionads.
Vendor booths may be reserved and paid for online at www.kofpc.org/vendors.
Airport Information
Airport Transportation Services
Vendor Booths
A D A A c c o m m o d a t i o n s
10’X10’ $600.00
10’X20’ $900.00
10’X30’ $1,100.00
Up to 3 Tables Up to 2 Chairs Pipe and Drape Signage / Name Badge
Up to 5 Tables Up to 3 Chairs Pipe and Drape Signage / Name Badge
Up to 6 Tables Up to 4 Chairs Pipe and Drape Signage / Name Badge
105th CONVENTION SOUVENIR BOOKLET July 24 - July 29, 2020 • Chicago, Illinois
Advertisement and Art Reservation Deadlines:
Please Check One: I would like the advertisement to be designed for me and I will provide advertisement input by JUNE 1, 2020 (Please provide pictures and/or a message to be included)
I will provide my own advertisement as a PDF by JUNE 1, 2020
Company/Affiliation:
Contact Name: Contact Phone: ( )
Address:
City: State: Zip: Email:
Advertising Sizes:
Advertising Rates
Check one:
ALL ADS WILL BE PRINTED IN FULL COLOR! Send your high resolution (at least 300 dpi) PDF ad to [email protected] with the subject line “2020 Souvenir Booklet – (Your
Organization’s name)”. If you would like your advertisement designed for you, please send photos and/or the text you would like included
to [email protected]. The Knights of Peter Claver reserves the right to request changes to advertisements.
Authorizing Signature: Date:
Thank you for supporting the 2020 105th Annual National Convention!
VENDOR AGREEMENT FORM CONVENTION VENDOR RULES AND REGULATIONS
REPRESENTATIVE'S NAME:
COMPANY NAME:
ADDRESS:
CITY: STATE: ZIP:
TELEPHONE: EMAIL ADDRESS:
DESCRIBE TYPE OF MERCHANDISE OFFERED:
COMPANY WEBSITE: _____________________________________________________________________________
1. BOOTH RENTAL FEES. The Rental Fees are:
Area: 10’X10’ Fee: $600.00
Area: 10’X20’ Fee: $900.00
Area: 10’X30’ Fee: $1,100.00
• Up to 3 Tables • Up to 2 Chairs • Pipe and Drape • Signage / Name Badge
• Up to 5 Tables • Up to 3 Chairs • Pipe and Drape • Signage / Name Badge
• Up to 6 Tables • Up to 4 Chairs • Pipe and Drape • Signage / Name Badge
2. VENDOR BOOTH STAFFING. Authorized representatives must staff Vendor booth(s) during all hours. Vendors are asked to be at the event for the six-day period when the Convention is open for the Convention attendees. If you cannot attend the entire event, please make arrangements prior to the Convention. The requirement for everyday staffing will only be waived based on religious circumstances. A non-staffed booth is totally at the risk of the Vendor.
3. VENDOR SETUP AND TEAR DOWN POLICY. The KPC Convention’s Vendor Fair will be held at The Westin Chicago Lombard Hotel: 70 Yorktown Center; Lombard, Illinois, 60148. All vendor booths must be setup by 3:00 pm on Friday, July 24, 2020 and dismantled by Wednesday, Ju ly 29 , 2020 at 5:00 pm. Vendors may only move in or move out during the designated time periods. Vendor displays will be restricted to their designated booth areas only without exception, and vendors may not setup or dismantle their booths once the convention has opened. If an early departure becomes necessary due to an emergency, we must be informed in advance prior to booth tear down and arrangements will be made to assist you without endangering the public if the convention is open. The set-up and sales schedule is as follows:
DATE SETUP SALES
Friday, July 24, 2020 1:30 pm - 3:00 pm 3:00 pm - 9:00 pm Saturday, July 25, 2020 8:00 am - 10:00 am 10:00 am - 6:00 pm Sunday, July 26, 2020 8:00 am - 10:00 am 10:00 am - 6:00 pm Monday, July 27, 2020 8:00 am - 10:00 am 10:00 am - 6:00 pm Tuesday, July 28, 2020 8:00 am - 10:00 am 10:00 am - 6:00 pm Wednesday, July 29, 2020 8:00 am - 10:00 am 10:00 am - 4:00 pm
4. VENDOR DISPLAY POLICY. Booth, depending upon size selected (10x10 or 10x20), will consist of pipe and drape, 4 or 6 tables and up to 4 chairs. Vendors may not exceed their designated booth, a n d vendors will not be permitted to put on demonstrations unless the KPC is notified in advance and only if there is sufficient aisle space exists to support an audience. Vendors are strictly prohibited from making any r e q u e s t s o f the hotel staff. All vendor requests will be made through the KPC staff representative.
5. BOOTH DISPLAY INTERFERENCE. No Vendor may interfere with or block a neighboring Vendor. Display material exceeding three feet in height above a table may not extend more than four feet from the back of the booth without permission from the neighboring Vendor. Vendors who have end or corner booths may not exceed the three-foot height limitation on the back or side rail without permission from the neighboring Vendor. Display materials at the back of the booth may not exceed the eight-foot height of the drape.
6. SAFETY PROVISIONS. Vendor must provide the necessary shielding or safety items to protect attendees, Vendors and all others from equipment that may cause bodily harm. Electrical wiring and equipment must meet the standard electrical codes. All co s t s f o r e l e c t r i c a l e q u i p me n t ( cords, power strips, etc.) that are supplied by the hotel will be borne by the Vendor.
7. PROMOTIONS AND LITERATURE DISTRIBUTION. Booths are for the sale of merchandise only (no food items other than cakes, cookies, and candy). Promotions and commercial literature distribution by a vendor is restricted to the confines of the Vendor's booth area. Vendors are not permitted to use other persons to distribute materials at other locations on the convention premises.
8. MOVING SAFETY. Please note for safety reasons during the move-in and move-out periods, KPC and the hotel or convention center do not permit children less than 18 years of age in the Convention Vendor area unattended by an adult.
9. INDEMNIFICATION. Vendor shall defend, indemnify and hold the KPC harmless from any claim or lawsuit arising from any act or omission on the part of the Vendor, its agents, employees or assigns that may cause harm to others, including but limited to any and all claims or lawsuits arising from or concerning retail licensing and licensing, copyrights and patents of the merchandise sold by Vendor. In the event the KPC takes legal action to enforce this provision and prevails, Vendor shall be responsible for the payment of all costs, expenses and attorney fees incurred by the KPC in pursuit of such enforcement.
10. PAYMENT. Payment in full can be made by credit card or e-check online at www.kofpc.org/vendors or by mailing a check or money order to the Knights of Peter Claver, Inc., 1825 Orleans Avenue, New Orleans, LA 70116. Space must be reserved and paid for no later than Wednesday, July 8, 2020.
11. POINT OF CONTACT. The Knights of Peter Claver point of contact for all vendors is Charlene Thierry, 504.821.4225 or [email protected].
Printed Name of Vendor Representative
Signature of Vendor Representative
Pay and Register Online: www.kofpc.org/vendors
Mail your check or money order to: Knights of Peter Claver, Inc. 1825 Orleans Avenue New Orleans, LA 70116.
PLEASE NOTE: A SEPARATE FORM MUST BE COMPLETED FOR EACH INDIVIDUAL
Convention Registration (Includes Third Degree Banquet Ticket and Ball Ticket) Ends May 15 $250.00
Late Convention Registration (Includes Third Degree Banquet Ticket and Ball Ticket) Ends May 31 $275.00
Meal Selection for Included Third Degree Banquet Ticket: ___ Beef ___ Chicken ___ Fish ___ Vegan
4th DEGREE KNIGHTS Conclave Registration Ends May 15 $25.00
4th DEGREE LOG Conclave Registration Ends May 15 $20.00
GRAND TOTAL $
w w w. ko f p c . o r g /c o n v e n t i o n s
NO PERSONAL CHECKS FOR CONVENTION REGISTRATION: Only Money Orders, Cashier’s Checks, or Council or Court Checks accepted for mailed convention registrations.
PERSONAL CHECKS ARE ACCEPTED FOR HOTEL RESERVATION
MAKE PAYABLE TO: THE KNIGHTS OF PETER CLAVER, 1825 ORLEANS AVE., NEW ORLEANS, LA 70116
STATE
ZIP CODE
PLEASE CHECK ONE: ___ KNIGHT ___ LADY ___ CLERGY ___ PAST NATIONAL OFFICER ___ GUEST
FIRST NAME LAST NAME
STREET NUMBER STREET NAME
CITY
EMAIL
TELEPHONE NUMBER
OFFICE HELD (IF ANY)
MEMBERS ONLY:
Please tell us what your occupation is: ___________________________________________________________________________
Please check all that apply: ____ ADA needs for seating and access to meetings and events ____ First Time National Convention Attendee
____ Emerging Leader (age 18-35)
UNIT #
3RD DEGREE INFORMATION
UNIT NAME
2020
3RD DEGREE INFORMATION:
UNIT #
3RD DEGREE INFORMATION
UNIT NAME
4TH DEGREE INFORMATION:
ONLINE HOTEL RERSERVATIONS AND CONVENTION REGISTRATION:
HOTEL ROOM RESERVATION REQUEST FORM
PAYMENT DUE WITH THIS FORM: $169 Deposit. (You will pay the balance when you check in)*
PLEASE NOTE: The hotel group room rate is $149 plus per night for single / double / triple / quad rooms. (Subject to Availability). NEW: In order to request a hotel room, you must first register for the National Convention. You may request your hotel room during or after completing the online convention registration process by visiting www.kofpc.org/conventions OR by using the Paper Convention Registration Form and this Hotel Room Reservation Request Form. Based upon availability, hotel rooms will be reserved on a first registered, first served basis. If our (KPC) contracted room block is exceeded, the remaining reservation requests will be placed at an adjacent over-flow hotel. You will receive hotel reservation confirmation emails directly from the hotel once your room request has been processed. The Knights of Peter Claver, Inc. does not contract special group rates for suites, so please contact the Westin (888) 627-9031 to reserve them at the current going room rates.
STATE
ZIP CODE
FIRST NAME LAST NAME
STREET NUMBER STREET NAME
CITY
EMAIL
TELEPHONE NUMBER
MARRIOTT REWARDS NUMBER (IF ANY)
GUEST(S) INFORMATION Please list the names of individuals who will be occupying the room:
