Date post: | 18-Jul-2015 |
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Internet |
Upload: | college-of-europe-brugge-ict-service |
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Windows
Handy shortcuts and file handling
Outlook
Calendaring
Calendar view
• View your (shared) calendars• Select which calendars you want to view
• Quick view• Navigate between days or months
• Arranging views• Change to day/week/month view
Manage your calendars
• Create a new calendar• Right click an existing calendar• Select ‘New Calendar’• Select folder
• Delete an existing calendar• Right-click an existing calendar > Delete
Calendar
• Open / share calendar• See LnL – Share info with your colleagues
• (Ex. 1)
Appointments (1)
• = Scheduled activity
• New• Home > New > New Appointment• <CTRL + N>• Double-click or right-click on a (free)
timeslot in your calendar• Select a range > right click > New
Appointment
• Basic information• subject, location, start time, end time, all
day event, body text
Appointments (2)
• Options• Show As:
• Free/busy information• Accessible information for others without
sharing your calendar.
• Reminder• Visual notification with sound
• Set the reminder time before the start of the appointment (or meeting)
• Recurrence• e.g. team meeting every week
• (Ex. 2)
Meetings (1)
• = Scheduled activity (appointment) with invites to others
• Create• Home > New > New Meeting• Convert an appointment to a meeting
• Click “Invite Attendees” button in appointment window
• Response options• Request responses• Allow new time proposals
• (Ex. 3)
Meetings (2)
• When send• Meeting is added to your calendar (as organizer)
• Meeting is added to the calendar of your attendees (awaiting response)
• Mail invite is send to your attendees• See topic ‘Respond to meetings’
• Responses are sent to the organizer (e-mail) if ‘Request Responses’ is activated
Respond to meetings
• When a meeting is send• Mail invite is send to every recipient
• Possible responses• Accept
• Tentative (maybe)
• Decline• E-mail with invite is deleted and calendar item is
deleted
• Propose new time• Is sent to the organizer• When accepted, all invitees will receive an
updated invite request• Possible to auto suggest time
• (Ex. 4)
Edit and update meetings
• Double click an existing meeting
• Update information
• Send updated invite• A new e-mail with updated information is sent to
your invitees.
• When you change the receipients:• Send the update to changed attendees or to all
• Cancel a meeting• Send Cancellation
• (Ex. 5)
Propose new time
• Proposal is sent to the organizer
• When accepted, all invitees will receive an updated invite request
• Possible to auto-suggest suited timeframe
• (Ex. 6)
Track meeting responses
• Open meeting > view the response pane
• Open meeting > Show > Tracking
• List of required and optional attendees and their responses
(Ex. 7)
Scheduled view
• When• View free/busy information from other
persons within the college
• See free timeslots on shared calendars
• Add Attendees• Type name or select from the address book
• Set optional or required
• Add start and end time
• View availability status• When not available -> possible to choose
from the sugested times
Tag and categorize items
• Appointment/meeting > Tags
• Make private• You are the only one who can see the
appointment details
• Even if your calendar is shared
• Others can see free/busy info
• Categorize • Select meeting or appointment
• Calendar Tools > Tags > Categorize
• e.g. vacation, absence, team meetings
• See LnL – Outlook Miscellaneous
Q&A
Future questions?
• ICT intranet Training
ICT Service Lunch ‘n Learn
• Helpdesk
http://ict.coleurope.eu
Tel 050 47 70 00