NSLS-II Overview

1 BROOKHAVEN SCIENCE ASSOCIATES

NSLS-II Overview

Steve DierkerAssociate Laboratory Director for Photon Sciences

Project Advisory CommitteeMarch 29-30, 2012


Status of NSLS-II Project•Excellent progress•Project is 72% complete as of February 2012 (46% in Jan 2011)

• Tremendous amount of work ($211M) completed during 2011•On schedule and on budget

• Excellent technical, cost & schedule performance• Mitigation and contingency plans actively managed for major risks• Sound cost baseline with healthy remaining cost contingency• 14 month schedule float for CD-4

•We are maintaining our momentum into 2012• Expect to complete ~$175M of work in 2012• Project will be 90% complete by January 2013

•2011 and 2012 are very challenging and exciting years!


Key Project MilestonesAug 2005 CD-0, Approve Mission Need (Complete)Jul 2007 CD-1, Approve Alternative Selection and Cost Range (Complete)

Jan 2008 CD-2, Approve Performance Baseline (Complete)Jan 2009 CD-3, Approve Start of Construction (Complete)Feb 2009 Contract Award for Ring Building (Complete)Aug 2009 Contract Award for Storage Ring Magnets (Complete)May 2010 Contract Award for Booster System (Complete)Feb 2011 1st Pentant Ring Building Beneficial Occupancy (Complete)Feb 2011 Begin Accelerator Installation (Complete)Feb 2012 Beneficial Occupancy of Experimental Floor (Complete)Mar 2012 Start LINAC Commissioning (Complete)Jan 2013 Start Booster CommissioningJul 2013 Start Storage Ring Commissioning

Apr 2014 Projected Early Completion; Ring Available to BeamlinesJun 2014 Early Project Completion; Ring Available to BeamlinesJun 2015 CD-4, Approve Start of Operations


Three Milestone Celebration

March 23, 2011• 50% Complete• Beneficial Occupancy of First Pentant• Assembly of First Magnet Girder


Aerial View of NSLS-II

October, 2011


Conventional Facilities Status

• Ring Bldg complete• Ring Bldg paving complete• Ring Bldg site grading & seeding nearly

complete (needs touch-up in spring)• LOB concrete & steel complete• LOB envelope & interior fit-out underway• On-track to complete LOBs 1-3 by July and

LOBs 4-5 by Dec

Girders & Components ready for Integration

Pentant 3

Photo From 3-14-12


Laboratory Office Buildings (LOBs)

LOB design: 33,600 ft2

• 120 seats• 10 laboratories• machine shop• conference rooms• loading/storage

area


NSLS-II Laboratory Office Buildings (LOBs)

N

0 100 200

Baseline LOBsLOB 4 & 5 Shells added in July, 2011


Adding Offices to LOBs 4 and 5

• Agreement close to finalization with NYS• $10M NYS contribution• Includes fit-out of all offices in LOB 4 and ½ offices in LOB 5

LOB4 LOB5


Accelerator Systems Status• Substantial progress• Majority of large contracts placed and production progressing well

• Completion of large production items ranges from 50% to 100%• RF power systems (100%), vacuum chambers (90%), utilities (70%), power supplies (50%)• Storage ring magnet production progressing well (80% complete)• Superconducting cavities & cryo-plant moving into production

• No major technical issues left – main remaining challenge is schedule• In-house integration of components has ramped up• Accelerator installation is well planned and progressing well

• Detail installation schedule continuously optimized based on production/installation progress • Additional labor resources being provided to reduce the schedule variance in some areas

• Preparations for commissioning are progressing well• Authorization Basis for LINAC complete, Booster well under way, Storage Ring started• LINAC now commissioning after successful Accelerator Readiness Review• Good progress made on commissioning software and database• Planning for operations is underway


Experimental Facilities Status• Continuing to work on long-lead-time, high value

procurement packages• Major procurements total $32M• 56% awarded or awards in-progress, 14% released or bids

received, 15% in preparation, 15% planned• Recently conducted internal review of remaining

procurements to assess status and schedule• Majority of remaining procurements in good shape• Revised procurement approach for one optics packages

(XPD Laue mono) to optimize schedule• Hutch contract awarded and successful final design

reviews held• Hutch installation for 23-ID and 3-ID has started

• R&D on high energy resolution optics and nanofocusing optics making good progress


NSLS-II Project Safety RecordHours

WorkedRecordable

CasesRecordable Rate DART

Cases*Dart Rate

NSLS-II Staff Pre FY09 341,100 0 0.00 0 0.00NSLS-II Staff FY09 320,396 1 0.98 0 0.00NSLS-II Staff FY10 432,272 0 0.00 0 0.00NSLS-II Staff FY11 508,320 0 0.00 0 0.00NSLS-II Staff FY12 to date 201,314 1 0.99 0 0.00NSLS-II Staff Cumulative 1,803,403 2 .22 (Target: 0.65) 0 0.0 (Target: 0.25)Contractors FY08 0 0 0.00 0 0.00Contractors FY09 60,208 2 6.64 1 3.32Contractors FY10 331,424 3 1.81 1 0.60Contractors FY11 460,460 2 0.87 2 0.87Contractors FY12 to date 198,704 1 1.00 0 0.00Contractors Cumulative 1,050,795 8 1.52 (Target: 1.8 / 4.7) 4 0.76 (Target: 0.6 / 2.5)Total PSD Cumulative 2,854,198 10 0.70 4 0.28TRC = Total Recordable Case – medical treatment no lost timeDART = Days Away Restricted Transfer = Lost time* DART’s are also counted as recordable for rate calculation

TRC Target: DOE Staff / Contractors (Gen Ind): 0.65 / 1.8 (4.7)DART Target: DOE Staff / Contractors (Gen Ind): 0.25 / 0.6 (2.5)


NSLS-II Experimental Tools (NEXT) Project• DOE-BES funded $90M MIE project• 6 beamlines, ready for commissioning with X-ray beam, to expand

BES beamline portfolio• Scientific programs complementary to NSLS-II Project beamlines • Leveraged by extensive auxiliary supporting infrastructure

developed by NSLS-II Project• IDs & FEs and SIX endstation satellite building to be provided by

NSLS-II ProjectESM -- Electron Spectro-Microscopy FXI -- Full-field X-ray ImagingISS -- Inner Shell Spectroscopy ISR -- Integrated In-Situ & Resonant X-Ray StudiesSIX -- Soft Inelastic X-ray ScatteringSMI -- Soft Matter Interfaces


NEXT Status• Successful CD-1 review Sep, 2011 led to CD-1 approval Dec, 2011• Lead beamline scientists hired for all six beamlines• Full funding of $12M received for FY12• However, FY13 will be substantially reduced from what was expected• New out-year funding guidance:

• CD-2 review has been rescheduled from June 5-7 to Sep 11-13 to allow time to replan project baseline

• This will delay project finish for at least one of the six beamlines by one year to FY17 instead of FY16 and will increase project cost

• Unless TPC is increased, there is a risk that the number of beamlines will be reduced

$M FY11 FY12 FY13 FY14 FY15 FY16 TOTALPrevious 3 12 25 40 10 0 90New 3 12 12 25.9 21.6 15.5 90


ABBIX Project• Advanced Beamlines for Biological Investigations with X-rays (ABBIX)• NIH funded $45M project to build 3 beamlines, ready for commissioning with X-ray beam, to

support the needs of the life sciences community at NSLS-IIAMX – Highly Automated Macromolecular Crystallography FMX – Frontier Macromolecular CrystallographyLIX – High Brilliance X-ray Scattering for Life Sciences• Successful “CD-1” Review held on Jan 17-18• Project is forward funded and following technically limited schedule

• Received $12M in FY10 for IDs & FEs and $23.4M in Sep, 2011 for beamlines• Remainder to be split between FY12 & FY13

• Issues:• Project funding is insufficient to guarantee that all 3 beamlines can be fully equipped

– Identified components from NSLS that could be utilized to provide missing capability if necessary• Technically limited schedule leads to project completion at the end of FY15

– This results in a gap in support for life sciences following closure of NSLS in mid to late FY14


1

2

34

5

NSLS-II Beamlines UnderwayBeamline ConstructionProjects SE TE

NSLS-II Project Beamlines•Inelastic X-ray Scattering (IXS) 1 1•Hard X-ray Nanoprobe (HXN) 1 1•Coherent Hard X-ray Scattering (CHX) 1 1•Coherent Soft X-ray Scat & Pol (CSX) 2 2•Sub-micron Res X-ray Spec (SRX) 1 1•X-ray Powder Diffraction (XPD) 1 1NEXT MIE Beamlines•Photoemission-Microscopy Facility (ESM) 2 3•Full-field X-ray Imaging (FXI) 1 1•In-Situ & Resonant X-Ray Studies (ISR) 1 2•Inner Shell Spectroscopy (ISS) 1 1•Soft Inelastic X-ray Scattering (SIX) 1 1•Soft Matter Interfaces (SMI) 1 2NIH Beamlines•Frontier Macromolecular Cryst (FMX) 1 1•Flexible Access Macromolecular Cryst (AMX) 1 1•X-ray Scattering for Biology (LIX) 1 1Type II Beamlines•Spectroscopy Soft and Tender (NIST) 2 6•Beamline for Materials Measurements (NIST) 1 1•Microdiffraction Beamline (NYSBC) 1 1

TOTAL 2128

18 Beamline Construction Projects Underway21 Simultaneous Endstations (SE)28 Total Endstations (TE)

22 additional beamlines (25 SE) have been proposed by the user community and approved by the SAC and NSLS-II but are not yet funded

Beamlines with design and construction

underway


6 NSLS-II Project Beamlines (7 SEs)

6 NEXT Beamlines (7 SEs)

3 NIH Beamlines (3SEs)

2 NIST Beamlines (3SEs)

1 NYSBC Beamline (1 SE)

22 Approved Beamlines (25 SEs)

FY14 FY15 FY16 FY17FY09 FY10 FY11 FY12 FY13

6 NSLS-II Project Beamlines6 NEXT Beamlines3 NIH Beamlines2 NIST Beamlines1 NY Structural Biology Beamline9 NxtGen Beamlines3 BER Beamlines3 NSF Beamlines1 NNSA Beamline6 NEXT-II Beamlines

FY14FY15FY16FY17FY18FY09FY10FY11FY12FY13CD-4NSLS Stops OperationsNSLS-II Projected Early Finish Total Beamlines1815126273033341740

Funding CertainFunding Goals6 NSLS-II Project Beamlines (7 SEs)6 NEXT Beamlines (7 SEs)3 NIH Beamlines (3SEs)2 NIST Beamlines (3SEs)1 NY Struc Bio Beamline (1 SE)22 Approved Beamlines (25 SEs)6 NEXT-II Beamlines (6 SEs)

FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18



3 NIH Beamlines (3SEs)

2 NIST Beamlines (3SEs)


22 Approved Beamlines (25 SEs)

FY14 FY15 FY16FY09 FY10 FY11 FY12 FY13



3 NIH Beamlines (3 SEs)

2 NIST Beamlines (3 SEs)


FY09 FY10 FY11 FY12 FY13 FY14 FY15

NSLS-II Beamlines and Users

SEs = Simultaneous Endstations

0

5

10

15

20

25

0

200

400

600

800

1000

1200

1400

1600

1800

2000

2200

FY13 FY14 FY15 FY16 FY17 FY18

NS

LS

-II S

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1 NYSBC BL (1 SE)

2 NIST BLs (3 SEs)

3 ABBIX BLs (3 SEs)

6 NEXT BLs (7 SEs)

6 NSLS-II Project BLs (7 SEs)

59 NSLS BLs

NSLS-II SEs

0

5

10

15

20

25

0

200

400

600

800

1000

1200

1400

1600

1800

2000

2200

FY13 FY14 FY15 FY16 FY17 FY18

NS

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-II S

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1 NYSBC BL (1 SE)

2 NIST BLs (3 SEs)

3 ABBIX BLs (3 SEs)

6 NEXT BLs (7 SEs)

6 NSLS-II Project BLs (7 SEs)

59 NSLS BLs

NSLS-II SEs

6 NSLS-II Project Beamlines

6 NEXT Beamlines

3 NIH Beamlines

2 NIST Beamlines

1 NY Structural Biology Beamline

FY14 FY15 FY16FY09 FY10 FY11 FY12 FY13

With planned NEXT funding profile

Assuming all 6 NEXT beamlines delayed 1 year


NSLS Operations

30

32

34

36

38

40

FY08 FY09 FY10 FY11 FY12

$M

At-Year FundingInflation Corrected to FY08

3000

3500

4000

4500

5000

5500

6000


Ope

ratin

g H

ours

ScheduledDelivered

120

125

130

135

140

145


FTE

• FY12 Operations budget for NSLS is very difficult• Previous lowest budget in last 5 years was $37.6M• This years budget is only $36M, or $32M in FY08 $• FY12 operating hours reduced from 5600 to 4800• Over last year, staff supporting NSLS ops have been

reassigned to work on NSLS-II, NEXT, or ABBIX Projects

• These NSLS ops positions are not being replaced• We will need to expand this practice where we can• But we must maintain sufficient staff to operate safely• We are rapidly approaching a tipping point of

insufficient funding for viable operations• Significant concern about FY13 & FY14 funding for

NSLS operations


NSLS-II Operations Funding• NSLS-II Operations Funding is necessary prior to CD-4

• Supports the operation of commissioned sub-systems• Supports beamline optics & detector R&D in support of early science development

• We also anticipated early operations funding to support the development of BM/3PW beamlines using components transferred from NSLS (NxtGen)


• Program guidance for operations funding ramp-up :FY12 FY13 FY14 FY15 FY16

Prior to FY11: $5M $30M $65M $120M $150MStart of FY11: $0M $35M $75M $115M $140MStart of FY12: $0M $22M TBD TBD TBD

•Anticipated FY13 NSLS-II Ops funding will only support critical activities associated with operating subsystems prior to full facility operations•A full program review of NSLS-II Ops budget will take place in May to establish the basis for NSLS-II Ops funding in FY14 and beyond

NSLS-II FY13 Operating Budget Planning

NSLS-II Early Operations Planned for FY13

Priority ($M) FTE Tasks & subsystemsCum Total

($M)

1Accelerator complex 12.0 40

Linac and Booster, and a part of Storage Ring including associated infrastructure systems 12.0

Facility Support 2.0 9 ESH, QA, business support, HR, facility support 14.0Space charge & Power 6.0 Space charge and power for ring building and LOBs 20.0

2 Beamline R&D 5.0 17 Optics R&D 25.03 Scientific computing 1.0 2 Ramp up of scientific computing 26.04 ID R&D 1.0 2 R&D for future Insertion Devices 27.05 NxtGen 8.0 15 Design, engineering, & management for NxtGen beamlines 35.0

TOTAL 35.0 85.0


Photon Sciences Directorate Organization

~ 500 staff• New groups in Photon Division for NEXT and ABBIX beamlines

• As of Jan 1, 2012, PXRR staff moved from Environment & Life Sciences Directorate into Photon Sciences

• Currently ~ 500 staff


Recent & Upcoming Reviews & Meetings

ALD’s “CD-1” Review of ABBIX Project Jan 17-18Accelerator Systems Advisory Committee Feb 1-2DOE Mini-review of NSLS-II Project Feb 7Acc Readiness Review for NSLS-II Linac Feb 27-29Science Advisory Committee Mar 15-16Project Advisory Committee Mar 29-30DOE Status Review of NSLS-II Project Apr 17-19DOE Review of NSLS-II Pre-Operations Budget May 14-16ALD’s “CD-2” Review of ABBIX Project Jun 26-27ALD’s CD-2 Review of NEXT Project Jul 17-19DOE CD-2 Review of NEXT Project Sep 11-13


Issues and Concerns

• Safety• Especially for Construction and Technical Installation Activities

• Meeting schedule for accelerator installation• Meeting schedule for beamline production and installation• Executing plans for transition to operations (including

startup, commissioning, and early ops)• Achieving a fast ramp up of the science program• Funding for continued beamline development and for

operations


Summary

•NSLS-II continues to make excellent progress• On schedule for early completion and on budget with substantial

added scope•NEXT and ABBIX making good progress•Directorate organization structure enhances staffing flexibility

•Transition to NSLS-II operations progressing well


Charge to PAC

1.Technical Progress: Review the overall technical progress for meeting performance, cost, and schedule goals.

2.Safety Management: Review adequacy of the safety program and whether it is being fully integrated and effectively managed.

3.Completion Plan for Conventional Construction: Assess the progress on conventional construction and its plans for construction completion phase.

4.Production, Installation, Start-up and Commissioning: Assess the progress on production, assembly, and installation of the accelerator systems and 6 project beamlines and their plans for startup and commissioning.

5.Risks: Are the Project’s risks being managed effectively and the contingency adequate for the remaining risks?

6.Contingency Spend Plan: Assess the appropriateness of the contingency spend plan in order to ensure the maximum and timely scientific productivity upon project completion.

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NSLS-II Overview

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