IMP POINTS TO BE REMEMBER WHILE SHIFTING
THE SHORTS CODE IN 2018-2019 FINANCIAL YEAR
ON COMPACT
PLAN AND NON PLAN EXPENDITURE MERGED
CATEGORY 2 WILL BE USED FOR CHARGED EXP
CATEGORY 3 WILL BE USED FOR VOTED EXP
FOR THE GRANT NO 900 YOU HAVE TO USE THE CATEGORY 1
FOR THE GRANT NO 800 YOU HAVE TO USER 1 FOR RECEIPT AND 2 FOR PAYMENT IN
COMPACT
ON PFMS 2018-2019 FOR GRANT NO. 800 YOU HAVE TO USE CATEGORY 6 FOR RECEIPT AND 7 FOR
PAYMENT
FOR GRANT NO. 900 YOU HAVE TO USER THE CATEGORY 1
FOR OTHERS GRANT CATEGORY 4 FOR CHARGED AND 5 FOR VOTED TO BE USED
SHIFTING OF SHORT CODES FOR THE NEXT
FINANCIAL YEAR FOR PROCESSING OF MARCH
SALARIES
Go to the site pao2000.nic.in or open the given below link
(Mapping of Old grant with new grant available)
http://pao2000.nic.in/downloads/GrantReport18_19.pdf OR
Go to the site indiabudget.gov.in or open the given link
http://www.indiabudget.gov.in/ub2018-19/eb/alldg.pdf
Check the list of the grants given on the above links and note
the changes related to your Ministry grants as well as for
Composite grants (i.e., Pension, Loan and Advances, Interest
Payments etc., )
Open the COMPACT and login in next Financial Year without changing the date
of the system
Go to the Master Module and open the Grant Master Form
Enter the Next Financial Year as 2018-2019, made the changes if any as per the
grant list and then press the save button or press F11 to complete the task. E.g.
Min. of Housing & Urban poverty alleviation grant changed from 097 to 056 in
2018-19
Open the DDO, GRANT, A/C HEAD,SHORT CODE MAPPING form exits in
Master Module. Enter the Fin. Year as 2018-2019
Select/enter the Grant No (2018-2019)
Select the Previous Year Grant No (2017-2018)
For example
Ministry of Urban Development Grant No. in 2017-18 : 097
Ministry of Urban Development Grant No. in 2018-19 : 056
Pension grant No. in 2017-2018 : 039
Pension grant No. in 2018-2019 : 039
After selecting the previous year grant no., the short codes saved in the Previous
grant will be populated on the screen.
Before saving the same, it is advisable to delete those head which are irrelevant in
the Financial year (2018-19) and for that you have to press F8 on the irrelevant
heads/records (Display in Red colour means marked for deleted) and then press
the save button to complete the task. The same procedure will also be done for all
the grants that you want to operate i.e. Pension, 800,900 etc.
Example given for Ministry of Urban Development Grant for shifting of data from
grant no. 039 to grant no. 039
Example given for Loans to Government Servant Grant. Shifting of data from
grant no. 097 to grant no. 056
Open the Budget Entry Form- Select Ddo wise allocation
Select the short code of Salary or the heads for which you want to enter the Budget,
if Budget not available till date then enter total of the bills amount that you want to
process. For March Salary the following object head will be allowed. 1. 01 (Salary) 2. 02 (Wages) 3. 42 (Lump Sum Provision) 4. 63 (Inter Accounts Transfer)
and 04 (Pension).
PLEASE LOGIN IN 2017-18
After that Generating the Token for the Fin year 2018-19
Select the option given in each form as 2018-2019 while processing the next year
token
Open the Bill passing Form- Then Select 2018-19 after that select the desired
token no to process
Process of Financial Year Closing Prerequisites:
No bill will be pending at any level for the Financial year 2017-2018 and for that
you have to view two reports exits in Pre-check Module
Details of Bill Pending
Details of Cheque Memo Pending
Bills related to Financial Year 2018-2019 (Cheque issue and Authorizations will be
done after the Pre-Check Year Closing. Please remember at the time Cheque
issue and Authorization the system date should be 01/04/2018 or First working
day of the next Financial Year.
E-payment bills: Pao’s level processing has to be done and Authorization will be done
after Pre-check year closing.
Other than E-payment bills : Processing up to the Cheque Review. Cheque issue will be
done after Pre-check year closing.
Please also process the Cheques/Authorizations pending for Permanent Cancellation
otherwise you should not be able to close Pre Check Financial Year.
Please also ensure that you have to take the backup of database as well as backup of all
the reports of Pre Check (exports in desired format ) before closing of the Financial year.
Pre Check-Report-Details of Bill Pending-Select all Ddo’s (2017-2018)-take action
to clear all the bills as per the status shown
Pre Check-Reports-Details of Bill Pending-Select 2018-2019-Select all Ddo’s—
take action to clear all the bills as per the status shown
Pre Check-Reports-Details of Cheque Memo Pending-Select all Ddo’s-take action
to clear all the bills as per the status shown (2017-18)
Pre Check-Reports-Details of Cheque Memo Pending-Select 2018-2019-Select all
Ddo’s-Take action to clear all the bills as per the status shown
Final status bill will be as shown in the Bills pending report for both the Financial
year
For the Financial Year 2017-18 (The Final status will be shown as given below)
For the Financial Year 2018-19 the Final Status are as under in Below form
E-Payment bills ----Pending for Authorizations
Other than E-payment----Pending for Cheque issue
After doing all the above steps now time for proceed for Year Closing.
System date should 01/04/2018—Change the System Date as 01/04/2018
After changing the System date as 01/04/2018-You have to login in 2017-2018. By
default system will login in 2018-2019
First take the backup of your database
Export the all desired report
Prepare the Daily Accounts Report and upload the same on e-lekha (Uploading of
CPSMS bills information) After that
Go to Utilities-Select the option Pre-Check Financial Year Closing
Pendencies of token/chq memos/Cheque/Authorization Pending for permanent
Cancellation will be shown in text file if exits while doing the Pre Check Financial Year
Closing otherwise you will get the message displayed on next screen
Press the Button of Year Close—it is also mentioning to take print/export the report of
Pre Check before year closing (Not available after closing of Pre check Financial Year)
Message for taking the print/export of the reports of Pre Check again comes, if you
have taken the same then press Yes to proceed further otherwise press No.
Pre Check Financial Year Closing Completed Successfully
Things to be remember after closing of Pre Check
Financial Year Closing
After closing of Pre Check Financial Year you have to immediately process
because both of these belongs to Salaries :
Authorizations Pending for issues
Cheque Pending for issues
Backup/Reports (exported reports of Pre Check) taken before Pre Check
Financial Year Closing Write on CD and keep them in a safe place.
Thank You
For any problem related to Compact and E-lekha you may please contact
us :
GPF, PENSION: MS.SEEMA, MS.SUDHA, MS VANITA GHAI
PRE CHECK, COMPILATION, E-LEKHA, GEPG, E-PAYMENT:
MR. A.K.MAHENDRU, MS GAYATRI,
011-24665411-24665410 AND Email id: [email protected]